20-R-04 - Authorizing Contracts totaling no more than $1000,000 with Deere & Company for purchase of a new tractorRESOLUTION NO. 20 -R -04
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING CONTRACTS TOTALING NO
MORE THAN $100,000 WITH DEERE & COMPANY FOR THE
PURCHASE OF A NEW TRACTOR AND PARTS /LABOR DURING THE
2019 -2020 FISCAL YEAR AND OTHER MATTERS IN CONNECTION
THEREWITH
WHEREAS, the City of Schertz (the "City ") has contracted with Deere & Company for
purchase of one new tractor, labor and parts: and
WHEREAS, City staff has received a Quote (Buy Board Vendor) indicating Deere &
Company is qualified to provide such services for the City; and
WHEREAS, the various contracts between the City and Deere & Company have been
related to purchases for the City's Public Works Department, as well as for other departments of
the City; and
WHEREAS, Deere & Company has a reputation of consistently providing a quality
equipment for a low price compared to other local vendors; and
WHEREAS, the City's Purchasing Policy, adopted and approved by the City Council of
the City (the "City Council ") pursuant to Resolution No. 11 -R -14, authorizes the City Manager,
or his or her designee, to approve and execute contracts for amounts less than $50,000 without
obtaining City Council approval for such contracts; and
WHEREAS, the total amount of the various separate and unrelated contracts that the City
has entered into with Deere & Company during the 2019 -2020 fiscal year will exceed the
$50,000.00; and
WHEREAS, due to Deere & Company reputation of consistently providing a quality
equipment for a low price, the City staff desires to continue to purchase equipment thru Deere &
Company of the 2019 -2020 fiscal year, for total expenditures with Deere & Company during the
2019 -2020 fiscal year of up to $100,000; and
WHEREAS, the City Council has determined that it is in the best interest of the citizens
of the City for the City to continue to be able to utilize Deere & Company for additional
purchases, parts and labor, including any unanticipated circumstances , that may arise during the
remainder of the 2019 -2020 fiscal year; and
WHEREAS, the City Council desires to allow the City Manager to approve and execute
contracts with Deere & Company, including any unanticipated parts or labor, during the
remainder of the 2019 -2020 fiscal year for total expenditures with Deere & Company during the
2019 -2020 fiscal year of up to $100,000.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
The City Council hereby authorizes the City Manager to approve and execute contracts
with Deere & Company for one new tractor and including any unanticipated parts or labor,
during the remainder of the 2019 -2020 fiscal year for total expenditures with Deere & Company
during the 2019 -2020 fiscal year of up to $100,000.
Section 1. for additional separate and unrelated projects, including the Anticipated
Project, during the remainder of the 2019 -2020 fiscal year for total expenditures with SA
Paramount during the 2019 -2020 fiscal year of up to $100,000.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 7th day of January 2020.
CITY OF SCHERTZ, TEXAS
- AQje— -
Ral6oti& Mayor
ATTEST:
Brenda Dennis, City Secretary
k 61 A,#
JOHN DEERE
YOUR CONTRACT.
YOUR QUOTE.
YOUR HELP REQUESTED.
Ensure your equipment arrives with no delay.
Issue your Purchase Order or Leffer- of Intent.
To expedite the ordering process, please include
the following information in Purchase Order For any questions, please contact:
or Letter of Intent:
❑ Shipping address
❑ Billing address
Vendor: John Deere Company
❑ 2000 John Deere Run Cary,
NC 27513
❑ Contract name and/or number
❑ Signature
❑ Tax exempt certificate, if applicable
The John Deere Government Sales Team
Winton Goerdel
Ag -Pro
3030 N. Austin Street
Seguin, TX 78155
Tel: 830 - 379 -5477
Fax: 830- 379 -2693
Email: kgoerdel @agproco.com
JOHN �c
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36- 2382580; DUNS* 60- 7690989
Prepared For:
City Of Schertz
10 Comm. PI
Schertz, TX 78154
Business: 210- 619 -1800
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Ag -Pro
3030 N. Austin Street
Seguin, TX 78155
830 -379 -5477
WSeguinGM@agproco.com
Quote Summary
All Used Equipment is Sold As Is, No Warranty.
Delivering Dealer:
Ag -Pro
Minton Goerdel
3030 N. Austin Street
Seguin, TX 78155
Phone: 830 - 379 -5477
kgoerdel @agproco.com
Quote ID: 20819358
Created On: 19 November 2019
Last Modified On: 19 November 2019
Expiration Date: 19 December 2019
Equipment Summary Suggested List Selling Price Qty Extended
JOHN DEERE 5115M Utility Tractor $ 87,598.20 $ 70,138.56 X 1 = $ 70,138.56
Contract: TX BuyBoard Grounds Mtnc Equip, Irrigation 529 -17 (PG 67 CG 70)
Price Effective Date: November 19, 2019
Equipment Total
* Includes Fees and Non - contract items
$ 70,138.56
Quote Summary
Equipment Total $ 70,138.56
Trade In
SubTotal
$ 70,138.56
Est. Service
$ 0.00
Agreement Tax
Total
$ 70,138.56
Down Payment
(0.00)
Rental Applied
(0.00)
Balance Due
$ 70,138.56
Salesperson : X Accepted By: X