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D. Regarding the Las Vegas Night, we found that it was illegal and decided
to have a western dance instead with a big auction afterwards. This should be
a real good fund raiser so everyone come out and participate.
Mr. Hoover said he would like to see this turned into an annual event.
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8:09 P.M.
#14 ADJOURNMENT: On a motion by Mr. Aguilar, duly seconded and
unanimously carried, the meeting was adjourned at
ATTEST:
SPECIAL SESSION OF THE CITY COUNCIL
FEBRUARY 15, 1984
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The Schertz City Council convened in Special Workshop Session, Wednesday,
February 15, 1984, at 7:00 P.M. in the Conference Room of the Municipal
Complex, 1400 Live Oak Road, with the following members present: Mayor
Earl W. Sawyer, presiding; Charles B. Sharpe; Hal Baldwin; Ross Hoover,
Adolph Aguilar and Ken Greenwald. Staff were City Manager Jimmy G. Gilmore
and City Secretary June G. Krause.
#1 HEARING OF RESIDENTS: None wished to be heard.
#2 Presentation and discussion of audit. Mr. Gordon Armstrong, repre-
senting Melick & Thorpe, CPA,
presented the City's audit for fiscal year ending September 30, 1983. First
Mr. Armstrong said his firm appreciated the opportunity of working. with the
City of Schertz. Every couple of years the firm send a new member to audit
the City in order to give a new outlook. He then thanked the M~or, Council,
City Manager and staff for their help. Mr. Armstrong said that this year,
for the first time, his firm is pleased to give a "C1ean Opinion", which means
that after a close scrutiny our financial statements present fairly the financial
condition of the city. Mr. Armstrong then went page by page through the audit
explaining and answering questions as they arose. Under ~he Combined Statement
of Fund balances, the total revenues of the City was $1,020,775 - which is a
small decrease from 1982 because we separated out SAFES. It was suggested [Jl
that the City Manager bring the SAFES bad debt write-offs to Council for \
approval. Mr. Armstrong praised Mr. Gilmore's expertise in earning interest
on every cent that is not needed immediately
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Mr. Armstrong then highlighted their management letter in which they had four
recommendations to emphasize continuing improvements on controls, organization
and management systems in areas where the City can streamline operations and
increase productivity.
There being no further questions from Council, Mayor Sawyer thanked Mr. Arm-
strong for his presentation and then called for a recess at 8:20 P.M.
The Special Session was reconvened at 8:25 P.M. by Mayor Sawyer.
#3 Discussion of Austin/San Antonio Corridor Council.
Mr. Aguilar reported on the meeting of the Austin/San Antonio Corridor Committee,
saying that water was the most stressed item discussed. In their opinion surface
water is the solution to the water problems. There was mention of putting fees
on transporting water from the aquifer, which could affect us. There was a
task force appointed of knowledgeable people who will present problems, etc.
They had prepared a $100,000 budget with the income coming from both governments
and private sectors. The subburban cities were asked to give from $300 to $500
toward the Corridor Council budget for 1984. Council quickly concurred with
Schertz giving $500 toward the budget.
Mr. Sharpe said that we can only benefit from the knowledge the people from
Southwest Research and the Universities give. Mr. Aguilar added that we could
not buy the information we can get from these people.
The allocation of this money for the Austin/San Antonio Corridor Budget is to
be an item on the next regular agenda.
#4 Discussion of bids on an air compressor and underground pdercing tool.
Mr. Gilmore said that staff would like to disallow any of the bids received
on the air compressor. We feel that we can get better bids and would like .to
advertise again.
On the underground piercing tool, McKenzie Air Industries came in with a bid
that is fantastic. This tool is to be used to bore under roads, since to hire
someone to come in and bore under roads is very expensive. Mr. Gilmore re-
commended going with the McKenzie bid on this item.
#5 EXECUTIVE SESSION: None needed.
#6 CITY MANAGER1S REPORT: Mr. Gilmore presented a proposed ordinance
for consideration on the next agenda,
adopting the Southern Standard,:Building Code with amendments. This ordinance
will also be inclusive of the amendments made and approved by Council since
the last edition of the code was adopted.
B. Mr. Gilmore explained some of the items discussed at the Planning and Zoning
meeting that will be presented as recommendations to Council. One was a request
to expand his current mobile home park by Mr. Riedel, this expansion would be
in the floodway. P&Z said no on a 3 to 2 vote. Also discussed was the request
for a variance to side yare setback for a carport at 225 Maple Drive. The
neighbors do not objec~ to this variance.
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The next two items will have to go to public hearing. One is a request for
Oak Forest Unit V reducing some of the lot sizes down to garden home size lots.
They discussed a request for a specific use permit for in front of Mobile
Villa Mobile Home Park for a warehouse type building - P&Z disapproved.
The next request was for a zoning change for Crow Development located in
the Kramer tract back of the new apartments on Live Oak Road. The want
R-2 type homes backing up again~the existing homes and reducing the lots
in other areas. They propose to extend Nell Deane through the development
with an entrance on Live Oak Road; and also extend Randolph Avenue and
Lindberg Avenue through the development. Mr. Gilmore said that we know that
we can get him to put in the low water crossing. This is a preliminary plan
and there is room for negotiations. This of course will also have to go to
public hearing. Mr.GilliOreJ',sa,i(j; our 20" water line stops at this property
and we would ask the developer to put in a 12" line for the development and
the City would oversize to a 20" line.
Mayor Sawyer said the City Council should be considering annexation of all
the land in this area not in the city limits.
Mr. Gilmore said for information purpose, the contract with Grantsmanship
Institute expires the latter part of March.
#8 ITEMS BY COUNCIL:
Mr. Greenwald: There is a sign on FM 3009 advertising houses in Val Verde
subdivision for sale at $40,000. Once a sub-division is 80%
complete the sign should come down.
Mr. Hoover: Is there a way the City could possibly take over the Scout Hut
for all types of youth functions? Mayor Sawyer said that when
the Scout House was built, it was the understanding that the City would have
nothing to do with the running of it. That was one of the fears at the time
the 99 year lease was signed - that one day the City could come in and try to
take it over. Mr. Hoover said that Gene Anderson said he would be a coordinator
for all youth organizations in the City free of charge if he was furnished a
desk and telephone. Council discussed this subject of the use of the scout
hut at length, with Mrs. Hoover stating that she had just come from a meeting
of the Scout Association and they do not want the City to take over.
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B. Mr. Hoover said that at the Tuesday night meeting there would be a pack of
Webelos present who would be working on a citizenship badge. He would like for
the building to be open and for the Mayor to give them a tour and explain some-
thing about City government.
Mr. Sharpe:1 A. What happened to the family that had the drainage problem?
Mr. Gilmore said the engineer is suppose to be drawing some-
thing up.
B. Mr. Sharpe reported on a meeting at the Cibolo Grange Hall on Crime Preven-
tion. There were about 65 in attendance with only about 8 from Schertz. There
did not seem to be much interest in it. REACT have agreed to be organizer if
anyone wants to start a Neighborhood Watch program.
C. He asked if the City Manager had gotten a letter from REACT about putting
an addition to the Schertz sign on 135, saying something about REACT monitoring
Channel 9? Will check it out.
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D. The exit on FM 3009 from I35 does not say Schertz. Can we go back to the
State about that. Mr. Gilmore said he would.
E. CCMA had a meeting and they are planning on submitting a rate increase the
first of October. They are currently working on a proposal of $1.40 per gallon.
Mr. Sharpe showed figures for surrounding cities indicating that currently Schertz
has the second lowest rates. The increase they anticipate is to handle all
the proposed growth for the next ten years.
F. Mr. Sharpe said that according to the letter from the Sesquicentennial
Commission, he should be named coordinator for Schertz by resolution or some-
thing similiar.
Mr. Aguilar: The Library Advisory Board has submitted some names of members
leaving the board, that they wish to present with Certificates at the next
Council meeting.
#8 ITEMS BY MAYOR: None
#9 ADJOURNMENT: There being no further business to come before the
Council, Mayor Sawyer declared the meeting adjourned
at 10:15 P.M.
ATTEST:
REGULAR MEETING OF THE CITY COUNCIl
FEBRUARY 21, 1984
The Schertz City Council convened in Regular Session, Tuesday, February 21, 1984
at 7:00 P.M. in the Council Chambers of the Municipal Complex, 1400 Live Oak Road
with the following members present: Mayor Earl W. Sawyer, presiding; Charles B.
Sharpe; Hal Baldwin; Ross Hoover; Adolph Aguilar and Ken Greenwald. Staff were
City Manager Jimmy G. Gilmore and City Secretary June G. Krause.
Mayor Sawyer announced that Mrs. Hoover had asked her group of Webelos, who are
working toward citizenship badges, to this meeting to learn something about
City government. Mrs. Hoover then introduced each member of her pack. Mayor
Sawyer welcomed all the youth to the meeting, saying we were honored to have them.
Mayor Sawyer then said the City would like to honor some ex-library Advisory
Board members, some have been members of the library committee for a very long
time. He then awarded Certificates of Appreciation to the following: Barbara
Taylor, Evelyn Rogers and Russ Hendrix. He also had certificates for Patty
Lovelady and Dona Grainer, who were not present.