ccswks 05-09-1984
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SPECIAL MEETING OF THE CITY COUNCIL
MAY 9, 1984
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The Schertz City Council convened in Special Workshop Session,
Wednesday, May 9, 1984, at 7:00 P.M. in the Conference Room of
the Municipal Complex, 1400 Live Oak Road, with the following
members present: Mayor Earl W. Sawyer, presiding, Charles B.
Sharpe, Hal Baldwin, Ross Hoover, Adolph Aguilar and Ken
Greenwald. Staff were City Manager Jimmy G. Gilmore and City
Secretary June G. Krause.
.1 HEARING OF RESIDENTS: none
.2 BVYA representative to present tournament proposal.
Mayor Sawyer introduced Mr. Gene Anderson, who gave BVYA's
proposal to the City for their two upcoming tournaments. The
essential services they needed help from the City with were: (a)
parking & traffic concessions (b) electrical needs (c)
sanitation-refuse (d) pOlice-EMS (e) technical assistance (f)
specified equipment and (g) volunteers to help. They also asked
Mayor Sawyer for a proclamation declaring the month of July BVYA
& Girls Softball Month. Mr. Anderson said the American Legion
and Jaycees have agreed to help with the parking and traffic.
They are anticipating selling ads for their brochure and want to
have a half page ad in the Herald and sell small ads for that
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held July 6-7-8 with 50-60 teams participating. The Texas Inter-
State Tournament is scheduled for July 27-28-29.
Mayor Sawyer called a short recess at 7:37 P.M.
The meeting was reconvened at 7:40 P.M.
.3 Discussion of amendment to the park ordinance
prohibiting glass containers in city park areas.
Mr. Gilmore said this was the ordinance amendment that Council
had asked him to present. Council agreed that there should not
be any glass containers allowed in any city park and this is what
they had wanted. Mayor Sawyer said there should be signs put
up at various places in the parks notifying citizens of this
prohibition. Also the City should put notices in the newspapers
to this effect.
.4 Discussion of bond election for street repairs and
maintenance.
Mr. Gilmore referred Council to the
projects are listed, including
priorities. This also explains the
Gilmore also called attention to a
Master Plan where the streets
estimated 1982 costs and
various ways of funding. Mr.
letter packet from the Texas
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Highway Department on a study made on the section of F .M. 3009
between IH 35 and F.M. 78. Mr. Gilmore said that option 1 was
the least costly for Schertz and will provide better streets than
option 2.
Mayor Sawyer said Council needs to know what kind of tax increase
t:hey would be looking at: for the total amount of approximately
$1,700,000 bond issue. Then if we cannot live with that, cut out
some of the projects. Mr. Baldwin said he would like for Council
to look at improving FM 78 at the same time, for it seems
rediculous to him to make FM 3009 into a five-lane road and end
it at FM 78 and go into a two lane road with the bottleneck at
the creek.
Mr. Gilmore is to get some figures together with the help of the
City's Financial Advisory for another workshop at soon as
possible.
#5 BID AWARD: The City Manager had received three bids for
the removal of the split oak tree In Lone Oak Subdivision,
Horti-care's bid was for $6800; Agri Tree Care bid $6480, and
Green Her itage bid $3955 plus $350-$500 per day for a crane.
Also the Green Heritage bid including the possibility of saving
money by our park people handling some of the cleanup and cutting
up of limbs.
Mr. Sharpe moved to accept the bid from Green Heritage at a cost
of $3955 with additional cost of a crane. Mr. Greenwald seconded
the motion, whi~h carried with the following vote:
AYES: Councilmen Sharpe, Baldwin, Hoover, Aguilar and
Greenwald.
NAYS: None
#6 EXECUTIVE SESSION: Council had a brief discussion of
litigation matters.
#7 CITY MANAGER'S REPORT: Mr. Gilmore announced that Judge
Sagebiel will be at the Municipal Offices Thursday, May 10, 1984
from 1:00 P.M. for his monthly visit.
Mr. Gilmore informed Council that Mr. Steve Simonson said he would contact
the elderly lady and see that she gets the transportation she needs to shop,
etc. if we will supply her name and address.
Melick & Thorpe, auditors, have submitted their proposal for audit services
for the coming fiscal year for consideration. Mayor Sawyer said he thought
this is the best company we have done business with as auditors. Mr. Baldwin
said it seemed like a lot of money to him and he suggested that we consider
other firms. The City Manager was asked to check if the City does or does
not have to go out for bids for an auditor; and if not, to get proposals
from Mr. Simpson and Mrs. Martin.
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.8 ITEMS BY COUNCIL: Mr. Hoover asked the status of the
contract with Grantsmanship Institute. Mr. Gilmore said that he U~:
is not giving them any additional information for additional
grants; but they do have two or three applications out that were
filed prior to the end of their year's contract date.
Mr. Baldwin asked if the City had purchased any additional fire
plug meters. Mr. Gilmore advised that two had been purchased and
installed.
Mr. Baldwin asked if the Clean-up Campaign was over. Mr. Gilmore
said it was but we are trying to get Mr. Gutierrez to keep a
large dumpster available all year long.
Mr. Baldwin also asked if the City has any way of determining
what the water level is at our Nacogdoches well. Mr. Gilmore
said the measurements are taken every day. We have 170 feet of
water at present and that would have to be drained down before we
would be hurting.
Mr. Sharpe asked if we were going to put anything out asking
people to conserve water without panicking them. Mr. Gilmore
said the Edwards Underground people are coming out with something
and at that time, we might announce our support of them. We now
have an ordinance that allows us to enforce conservation of
water.
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Mr. Sharpe said that the telephone company people are at Deer
Haven now laying cable; and asked if they are going all the way
up. Mr. Gilmore did not have an immediate answer to that but
would check.
Mr. Aguilar asked if anything new was known about the request for
a piece of land for a Library archives. Mr. Gilmore said the
contact people at the State level acknowledged they received our
paperwork and that is all they will tell us. However, two ex-
governors have not only land to donate but extra money as well.
Mr. Aguilar said the Library Board members are really pleased
with the Park Department work on their yard and grass.
Councilmembers briefly discussed the up-coming seminar in Corpus
Christi for Mayors and Councilmernbers.
Mr. Greenwald said he had attended the Drug Free program and for
a bunch of young kids, it was very interesting.
Mr. Greenwald said that perhaps we should get word out to our
citizens to beware of unscrupleous contractors, since the hail
storm they will be out in force.
Mr. Greenwald announced that P&Z had been briefed about AICUZ and U'l
wanted to know if Council wanted to consider a resolution of
support.
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Mr. Greenwald asked why our ordinance was not being enforced
concerning people working on cars in city right-of-way. Some are
there for weeks, jacked up without tires and could create a
hazardous situation. Also they dump gas, grease and oil on the
streets, which will eventually ruin the pavement. Mr. Gilmore
said he had no objection to enforcing the ordinance, however the
last time he had it enforced, he was chastized by the same people
that asked him to enforce it. After discussion, Mayor Sawyer
asked that this be an item for discussion at the next workshop.
19 ITEMS BY MAYOR: Mayor Sawyer said he also attended the
Drug Free program and Mr. Otto Moulton was the guest speaker.
Mr. Sawyer referred to a letter received, compliments of the
Chamber of Commerce, from the Base Commander stating that they
were going to have 20 units on base for transients.
Mayor Sawyer also briefly discussed the financial problems of a
Schertz wife and three children, whose husband had been arrested.
He had asked our Neighborhood Service representative, Mrs.
Barnes, to give some assistance to the family. Mr. Sharpe said
the Randolph Area Assistance Program could possibly help too.
#10 ADJOURNMENT: There being no further business to come
before Council, Mayor Sawyer declared the meeting adjourned at
10:06 P.M. ~
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Mayor, city of s~~~~~;;;s
ATTEST:
Secretary, CIty of Schertz