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ccswks 02-23-1983 r-- 1 I ~ ~ I I J ' I \ , r-- r \ 11 #11 ADJOURNMENT: On a motion by Mrs. Lawler, seconded by Mr. Baldwin and unanimously carried, Mayor Sawyer declared the meeting adjourned at 7:37 P.M. ATTEST: SPECIAL WORKSHOP MEETING OF THE CITY COUNCIL FEBRUARY 23, 1983 The Schertz City Council convened in Special Workshop Session, Wednesday, February 23, 1983, at 7:00 P.M. in the Conference Room of the Municipal Complex, 1400 Live Oak Road with the following members present: Mayor Earl W. S~wyer, presiding; Charles B. Sharpe; Hal Baldwin; Adolph Aguilar and Jacqueline Lawler. Staff present were City Manager Jimmy G. Gilmore and City Secretary June G. Krause. Mayor Sawyer welcomed everyone to the meeting and stated that, as there was no place on the agenda for citizens to be heard, he would like to let Mr. W. R. Keller, president of the Human Society address the Council. Mr. Keller presented a proposal, which the Mayor read, for a 12 x 24 foot building to be built at the Schertz Animal Shelter. This would contain an office, examining room and restrooms. r~r. Jack Kerrick had submitted a proposal for the construction of the building in the amount of $3850.00. The directors of the Humane Society have voted to contribute $1,000.00 to this building cost, leaVing a balance of $2850.00. After discussion, Council concensus was for the City Manager to come up with the money from the budget and add this item to the next agenda. Mayor Sawyer then asked Mr. Bob Booth and Mr. Tom Weaver, spokesmen for the Industrial Development Committee to address the Council. Mr. Weaver said that in working with city staff concerning industrial development along I35 and FM3009, they have a series of recommendations to the Council for consideration. Those being (1) Adopt a comprehensive extension policy on water and sewer. (2) Begin immediately to arrange for issue of certificates of obligation to fund water and sewer system improvements to serve this area. (3) Immediately commission the City Engineer to identify specific improvements needed and complete engineering design of sewer and water system improvements to be made in this area. And (4) Offer landowners 12 opportunity to contribute their pro-rata share of improvement costs, as per established extension policy. Council discussed with Mr. Booth and Mr. Weaver different aspects of their recommendations, coming to the conclusion that time is of the essence. Mr. Gilmore suggested getting Mr. Tom Anderlitch, Financial Advisor, to meet with Council and IDC at their workshop on March 9th. Mr. Sawyer called a short recess at 7:35 P.M. The meeting was reconvened at 7:40 P.M. #1 Discussion of the City Plan. Mayor Sawyer reminded Council that P&Z has recommended approving of the Plan submitted by the City Manager with the addition of the proposed drainage projects category be included with the priority capitol projects. o Mr. Sharpe pointed out several discrepancies in figures and other corrections that should be made. After these corrections are made, this should also be an agenda item for March 1, 1983 meeting. #2 Discussion of bids received. Mr. Gilmore advised that four bids were received on the Tractor/loader/ backhoe, with one company not bidding on the utility trailer. The bids were discussed with Mr. Bierschwale, Water and Sewer Superintendent who will be using this equipment, and his recommendation is to accept the bid f.rom Boeck Equipment Company. Even though this is not the absolute lowest bid, 01 Boeck is a Case factory representative and are located closer to Schertz than the other bidders. The low bidder is not a Case dealer and did not bid on the utility trailer. After discussing the bids from several angles and considering that the backhoe and trailer were separate bids, Council concensus was to accept the bid from KCR (in the amount of $23,566) and the utility trailer from WESCO for $1,000 plus the old backhoe as trade-in if WESCO will do that. #3 Discussion of Grantsmanship. Councilmembers, who attended the recent grantsmanship seminar share their information. 'jThe bottom line and most stressed point being that the money for grants is there but if you don't apply, you have no chance of getting it. This company's record reveals that nationwide, they got 87% of the grants they applied for. Mr. Gilmore explained the agreement that would need to be signed if Council desired. Concensus was for this to be an agenda item at the next regular meeting. #4 General discussion; none #5 City Manager's report: Mr. Gilmore announced the grand opening of the new Winn's store for March 2, 1983 at 8:30 A.M. and urged everyone to be present. He said that Archie Heimer wants to run an 8" water line along Green Valley Q\) road but it would be to our advantage to oversize the line. He requested I of Council if they wished him to negotiate with Cibolo, who would benefit greatly from an oversized line, for costs figures. Council agreed for the City Manager to contact Cibolo. ~'!". '. "'" ~>o ....... ...~." , 13 r \. Mr. Gilmore also had paperwork available for Council inspection concerning the proposed annexation proceedings. It was agreed that the resolution setting a public hearing on the proposed annexation of land along FM 3009 be placed on the next agenda. #6 Executive Session: Mayor Sawyer called an executive session under Article 6252-17 Vernon's Texas Civil Statutes, Section 2(g) on personnel at 9:30 P.M. The Mayor reconvened the workshop session at 10:34 P.M. #7 Items by Council: March 26, 1983. Mr. Sharpe announced a grand, opening for the J.R. Trash and Treasure at 11:00 A.M. Saturday #8 Items by Mayor: None #9 Adjournment; Mayor Sawyer declared the meeting adjourned at 10:35 P.M. ATTEST: I , REGULAR SESSION OF THE CITY COUNCIL MARCH 1, 1983 The Schertz City Council convened in Regular Sessiop, Tuesday, March 1,1983 at 7:00 P.M. in the Council Chambers, 1400 Live Oak Road with the following members present: Mayor Earl W. Sawyer, presiding; Charles B. Sharpe, Hal Baldwin; Adolph Aguilar and Jacqueline Lawler. Staff were City Manager Jimmy G. Gilmore and City Secretary June G. Krause. #1 APPROVAL OF MINUTES: Mr. Baldwin moved to accept the minutes of the Regular Meeting of February 15, 1983 and the Workshop Meeting of February 23, 1983. Mrs. Lawler seconded the motion which carried with the following vote: AYES: Councilmembers Sharpe, Baldwin, Aguilar and Lawler NAYS: None r- I ' . #2 HEARING OF RESIDENTS: Time was reserved for the members of the Schertz Humane Society to speak on item.' #4.