ccss 03-09-1983
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SPECIAL SESSION OF THE CITY COUNCIL
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The Schertz City Council convened in Special Workshop Session, Wednesday,
March 9, 1983, at 7:00 P.M. in the Conference Room of the Municipal Complex,
1400 Live Oak Road with the following members present: Mayor Earl W. Sawyer,
presiding; Charles B. Sharpe; Hal Baldwin; Adolph Aguilar; and Jacqueline
Lawler. Staff present were City Manager Jimmy G. Gilmore and City Secretary
June G. Krause.
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Mayor Sawyer opened the meeting and welcomed those present. He then
issued a proclamation, proclaiming March "Youth Art Monthll sponsored by
the Schertz-Cibolo-Universal City Independent School District.
#1 The Mayor introduced the City's Financial Advisor Tom Anderlitch,
who discussed bonding and the issue of Certificates of Obligation
for various water and sewer projects. He explained that Certificates of
Obligation can be issued by cities without an election, unless they are
petition to have an election. The proposed certificates would take care of
some of the items on the priority list as provided by the City Manager. #1
priority would be to extend 20" line from Chestnut Drive to Live Oak Road
East connecting into the existing 12" line. The #2 priority would be the
1211 water main from Deer Haven tank to Live Oak Road East, providing a loop
system. Mr. Anderlitch also discussed a possible future bond election and
the need to get all groups in the city involved in promoting the election
in order for it to get citizen approval at the polls. He offered his services
along with the engineer to work with committees toward this end. Mr. Anderlitch
offered several bond schedules for consideration. He said in issu~ngJ utility
revenue bonds, the net revenue must equal li% of the city's annual requirements.
So in order to consider issuing revenue bonds, the Council is going to have to
consider water and/or sewer rate revisions. He said that both he and Mr.
Gilmore had been after Mr. Harris about the proposed purchase of Schaefer
Road water system, which would generate some additional revenues. In con-
clusion, Mr. Anderlitch said that if it is the pleasure of the Council, he
would like to get started on the legal publications, etc. of the Certificate
of Obligation. Council concensus was for Mr. Anderlitch to proceed as outlined
on the IH 35 project.
#2 Dr. E.D. Leary briefed Council on grantsmanship as supplied by his
firm. He indicated that they had:about an 87% success rate during
the seven years of operation. No one attains anything unless the grant is
written. Dr. Leary discussed numerous types of grants including the Public
Works grant, Community Development Block Grants, EPA grants, Federal Emergency
Management Agency grants. .
Council discussed with Dr. Leary his willingness to work with our Industrial
Developement Committee as well as the City Manager and Council. The City
Administrator and Mayor from Cibolo was also present and indicated they
were enthused at the opportunity to work toward a cooperative grant that would
benefit both cities. '
Mayor Sawyer called for a short recess at 7:44 P.M.
r--\ The meeting was reconvened at 7:52 P.M.
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#3 Utility Extension Policy. Mr. Gilmore said the only thing that
could be found is an amendment to
the Water and Sewer ordinace on water main extensions; but this does not 0
include anything on oversizing. When asked about the IDC Plan, Mr. Gilmore
said that was not a policy per se, but certain guidelines were outlined.
There is a need to expand this and get it in legal form for a firm policy.
Mr. Gilmore said he had some sample plans and he would have one for Council
consideration at the next meeting.
After Council discussion on this, it was brought out that Council would like
to go out for a public works grant immediately, and then consider such
things as a FHA grant for a library building; but concentrate on the water
and sewer priorities.
#4 Discussion of proposed Entex rate increase. Council discussed
the proposed 46t per month per customer rate increase proposed
by Entex. After discussion, it was decided that staff should write Entex
letting them know that the Council does not agree with their rate increase.
#5 Executive Session: none needed.
#6 City Manager's Report: (1) He called attention to the letter from
SAFES requesting the $3,000 to finish
paying off the communication system, which was approved in the budget.
(2) There was a nice article run in the S.A. News on the library in Schertz.
(3) The TML Region 7 meeting announced for April 8 at 6:30 P.M. in Seguin.
(4) On April 5, prior to the regular meeting, the IDC will have a public
hearing, then a meeting to make,. recommendation to the Council on the passage IU'~,
of the industrial bonds on the stessed cement plant. (5) Discussed the I I
Housing Finance Corporation, which has to be completed by April 15 but Richard
Harris feels it can be done. The papers will be ready for the Tuesday 15th
meeting for resolution passage. (6) Mr. Gilmore announced he will be out
of town the week of March 20th. (7) He also stated that Tom Weaver has
passed on his appreciation for the help Alice Austin has given him - he
speaks very highly of her efforts.
#7 Items by Council. Mr. Baldwin said he has had several complaints
concerning the Wise property now owned by
Roper Garage - it looks like a junk yard. Mr. Gilmore to try again to get
them to clean it up.
Mr. Baldwin asked what is the status of the library building fund loan.
Mr. Gilmore said that the bank could not loan them the money but he had
considered going ahead and putting the present building up for sale to
generate some additional money for the new building fund. The next move
will be to go out for bids on the building. Also he will be looking at
the possibility of obtaining a grant for construction of a new library.
Mr. Sharpe asked how we equate the $3,000 to SAFES as a pro rata share.
Mr. Gilmore said we show it on the quarterly reports to the other cities.
Mr. Sharpe also asked about a city policy concerning putting up signs
stating "Children at Play". Mayor Sawyer said the ordinance would have
to be changed and Mr. Gilmore said to consider that these signs cost
about $78 each.
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Mr. Sharpe said that he had notice where Cibolo has a "Beautify City" week
and suggested that Schertz could have something similar. Council discussed
this at length and decided the week of April 11 to 16th would be a good
date. Mr. Gilmore to check with Gutierrez to see if they would put trailers
at different spots around the city. Mr. Sharpe to contact GVEC about putting
information on their billing.
Mr. Sharpe invited Councilmembers to join he and Mr. Aguilar to attend a
Legislative breakfast in Austin the following morning. A van would be
taking people up there.
Mr. Sharpe also mentioned the excellent coverage of the Winn's opening in
the newspaper.
Mrs. Lawler said she had received a call from a citizen complaining about the
polnice running traffic on Aero, FM 1518 and FM 3009. She mentioned this is
the area Council had requested for traffic runs. Also a complaint was re-
ceived stating that not enough coverage was given in the newspapers on just
what the police are doing.
Mr. Sharpe said that if he was given the information about our city fire
department gaining the lowest fire rate in the area, he would write the
news article about it. Mayor Sawyer thanked Mr. Sharpe for being available
to write news articles.
Cibolo's administrator, Tom Brooks, wanted to express his appreciation to
Ed Melton for his quick response to a traumatic experience in their city
recently where a young girl was missing.
#8 Items by Mayor. Mr. Sawyer reminded the Council of the Region 7
TML meeting in Seguin in April and urged everyone
to attend, this to include Mr. Ross Hoover who is running unopposed for
Place 3. The Mayor said that he would be out of town the week of March 20th.
Mrs. Lawler said that the Business Club has said they would donate $100 to
buy food for Senior Citizen Day.
Mrs. Krause invited all Councilmembers to be her guests at the quarterly
City Secretary's luncheon at Woodlake on March 16th.
#9 Adjournment; There being no further business, the Mayor declared
the meeting adjourned at 9:23 P.M.
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