02-13-2007-Workshop
MINUTES
WORKSHOP SESSION
FEBRUARY 13, 2007
The City of Schertz Council convened in Workshop Session on Tuesday February 13,
2007 in the Municipal Complex Council Chambers at 7:00 p.m., 1400 Schertz Parkway,
Building # 4, Schertz, Texas. The following members were present: Mayor Hal Baldwin
presiding, Mayor Pro Tern Jim Fowler, Council Members David L. Scagliolia, Tony
Wilenchik and Michael Carpenter. Absent: Council Member Reginna Agee. Also present
were City Manager Don Taylor, Assistant City Managers John Bierschwale and David
Harris, City Attorney Michael Spain and City Secretary Judy Tokar.
#1 CALL TO ORDER.
Mayor Baldwin called the meeting to order at 7:00 p.m.
#2 HEARING OF RESIDENTS.
Frances Rushine:. Chamber President announced the monthly meeting with Mr.
George Antuna, Schertz Economic Development Director as the guest speaker.
#3 Approve minutes -Workshop session of November 14, 2006, Regular session
January 2, 2007 and Special Called session of January 23, 2007.
Councilmember Wilenchik made a motion, seconded by Mayor Pro Tern Fowler to
approve the minutes of the Workshop session of November 14, 2006, Regular session
January 2,2007 and Special Called session of January 23,2007. The motion carried 4 to
o and the vote was:
AYES: Council members: Fowler, Scagliola, Wilenchik and Carpenter
NA YES: None.
#4 ORDINANCE: Discussion on first reading of an ordinance by the City
Council of the City of Schertz, Texas, providing that Code of Ordinances of the City
of Schertz, Texas, be amended by revising Chapter 86, Section 86-41, Stop
intersections-designated; and providing a repealing clause and providing an
effective date. (Circle Oak & Spanish Oak)
Mr. Taylor said the ordinance is clarifying the signage location and needed to be revised
before re-codification.
#5 ORDINANCE: Discussion on final reading of an ordinance amending the
Unified Development Code (UDC) Ordinance 96-S-28 by rezoning 15.251+ acres out
of the Rafael Garza Sunrey Abstract No. 138, in Guadalupe County, Schertz, Texas
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from Single-Family Residential-7 (R-7) to Public Use District (PUB); providing an
effective date; and providing a repealing clause.
No change, ready for action at the next meeting.
#6 ORDINANCE: Discussion on final reading of an ordinance amending the
Unified Development Code (UDC) Ordinance 96-S-28 by rezoning 6.926+ acres out
of the Stacy B. Lewis Sunrey No. 138, in Bexar County, Schertz, Texas from
Residential/Agricultural District (R-A) to General Business District-3 (GB-3);
providing an effective date; and providing a repealing clause.
The ordinance should read Manufacturing District Light-1 with restriction of GB-3
instead of General Business District-3. The ordinance change was not received from the
Planning Department before the agenda was posted. The item was tabled.
#7 ORDINANCE: Discussion on an ordinance providing for certain land
transfers, including the disannextion of approximately acres of land within
the corporate limits of the City of Schertz and the release of such land and certain
additional land from the extraterritorial jurisdiction of the jurisdiction of the City
of New Braunfels, Texas, and the acceptance of approximately acres of land
from New Braunfels into the extraterrorial jurisdiction of the City of Schertz, and
relating matters.
Mr. Spain said City Council approved in January the ETJ realignment with City of New
Braunfels, this ordinance implies that action. It appears that neither City will need to de-
annex land but will need to release ETJ from both cities. The land swap will be done
simultaneously. Ford Engineering is preparing a map for action to be taken upon its
completion.
#8 RESOLUTION: Discussion and action on a resolution by the City Council of
the City of Schertz authorizing two professional services agreements with Kell
Munoz Architects, Inc. relating to architectural services and design and contract
administration for the City's new Library and Recreation Facility; and other
matters in connection therewith. (D. Harris)
Mr. Davis Harris, Assistant City Manager said the agreements were reviewed by the City
Attorney and Kell Munoz. The verbiage is identical in both agreements except on page 2
and Exhibit A; plat shows both facilities (recreation center and library) on the 8.593-acre
property.
Mr. Taylor said a design study by Kell Munoz would reveal if both facilities were
feasible for the footprint on the property. If they feel it does not meet all the
requirements and expectations, then the architects would come back to Council for
different alternatives.
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...
There was discussion on the possibility of a misunderstanding by City Council members
whether or not both the recreation center and the library were to be built on the 8.593-
acres.
RESOLUTION 07-R-06
A Resolution by the City Council of the City of Schertz authorizing two
professional senrices agreements with KeD Munoz Architects, Inc. relating to
architectural senrices and design and contract administration for the City's
new Library and Recreation Facility; and other matters in connection
therewith
Councilmember Wilenchik made a motion, seconded by Councilmember Carpenter to
approve the resolution by the City Council of the City of Schertz authorizing two
professional services agreements with Kell Munoz Architects, Inc. relating to
architectural services and design and contract administration for the City's new Library
and Recreation Facility; and other matters in connection therewith.
The main motion was amended to state that the request of the architect to advise Council
on the appropriateness of the two facilities on one site. The motion carried 4 to 0 and the
vote was:
AYES: Council members: Fowler, Scagliola, Wilenchik and Carpenter
NA YES: None.
#9 RESOLUTION: Discussion and action on a resolution by the City Council of
the City of Schertz authorizing an agreement with the Schertz Chamber Commerce
relating to the Youth Ambassadors of Schertz Scholarship Program; and to other
matters in connection therewith. (M. Spain)
RESOLUTION NO. 07-R-07
A Resolution by the City Council of the City of Schertz authorizing an
agreement with the Schertz Chamber of Commerce relating to the Youth
Ambassadors of Schertz Scholarship Program; and to other matters in
connection therewith.
Mr. Spain explained the resolution dealt with certain aspects of the program and clarified
the responsibilities of the City and Chamber.
Ms. Pennington introduced Jennifer Bishop from the Chamber who will take over as
coordinator but she requires an assistant. Ms. Pennington asked if a city staff member
would assist.
Councilmember Wilenchik made a motion, seconded by Councilmember Carpenter to
approve the resolution by the City Council of the City of Schertz authorizing an
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agreement with the Schertz Chamber Commerce relating to the Youth Ambassadors of
Schertz Scholarship Program; and to other matters in connection therewith. The motion
carried 4 to 0 and the vote was:
AYES: Council members: Fowler, Scagliola, Wilenchik and Carpenter
NA YES: None.
#10 Discussion and action to award the bid for the Public Works 2007 Dump
Truck.
Kim Lewinski, Purchasing Officer, said three (3) bids were received and recommends
awarding the bid to Volunteer Truck Equipment in the amount of $167,200.00 for the
purchase of four (4) dump trucks.
Councilmember Wilenchik made a motion, seconded by Councilmember Carpenter to
award the bid to Volunteer Truck Equipment, Inc. in the amount of $167,200.00 to
purchase four (4) dump trucks. The motion carried 4 to 0 and the vote was:
AYES: Council members: Fowler, Scagliola, Wilenchik and Carpenter
NA YES: None.
#11 Discussion and update on review of the Strategic Plan Budget Reference
Handbook Edition 1 FY 0506 through FY 1011. (D. Dykes)
Donna Dykes, Human Resource Director, said the packets contained a progress report
from each department. After reading each report, Ms. Dykes provided a detailed written
Progress Report Summary briefmg the Council on what was accomplished, and what still
needed to be done. Ms. Dykes said the next step is to update the handbook to incorporate
the changes.
Since Council received the summary briefing at the meeting, they would like to have
more time to study it.
#12 Discussion on EMS Write Offs for 2006. (D. Wait)
Dudley Wait, EMS Director, briefed the Council on the most current write-off requests
from patient accounts. The three (3) segments that make up total write-off accounts sent
to MVBA from June 2006 to September 2006 was in the amount of $257,099.29; the
internal billing amount is $9,919.32 and Medicare and Medicaid payments write-offs are
$310,227.89.
#13 RESOLUTION: Discussion and action to consider resolution to adopt the
International City/County Management Association Retirement Corporation 457
retirement plan. (D. Harris)
~
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Mr. Taylor, City Manager said the ICMA retirement program is another option for the
employees with no cost to the City. This is an additional employee participation
retirement program available to them.
Resolution No. 07-R-08
A resolution to adopt the International City/County Management
Association Retirement Corporation 457 retirement plan.
Councilmember Wilenchik made a motion, seconded by Councilmember Carpenter to
adopt the International City/County Management Association Retirement Corporation
457 retirement plan. The motion carried 4 to 0 and the vote was:
A YES: Council members Fowler, Scagliola, Wilenchik, and Carpenter
NAY: None
#14 Discussion and action on Council committee assignments. (Mayor)
Mayor Baldwin made the following liaison committee assignments and changes:
~ Mayor Pro Tern Fowler - SEDC and Parks & Recreation Board, delete HOA
Coalition;
~ Councilmember Scagliola - TSAC and Schertz Humane Society;
~ Councilmember Agee - Schertz Housing Authority, and Children's Advocacy
Center; (leave as is until after the election)
~ Councilmember Wilenchik - Investment Advisory Committee, Schertz Chamber
of Commerce, and Audit Committee;
~ Councilmember Carpenter - Library Advisory Board, Planning and Zoning and
50th Year Anniversary, delete BVY A.
Councilmember Carpenter made a motion, seconded by Councilmember Wilenchik to
approve the Council liaison assignments as stated. The motion carried 4 to 0 and the vote
was:
AYES: Council members Fowler, Scagliola, Wilenchik, and Carpenter
NAY: None
#15 Discussion and action regarding council meeting type, meeting time and
frequency. (D. Taylor)
Several council members approached Mr. Taylor regarding changing the meeting time
and making all meetings regular meetings.
Mayor Baldwin recommended that all action items to be placed first on the agenda,
followed by discussion items.
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Councilmember Wilenchik made a motion, seconded by Councilmember Carpenter to
start all sessions at 6:30 p.m. every Tuesday starting on April 3rd. The motion carried 4
to 0 and the vote was:
AYES: Council members Fowler, Scagliola, Wilenchik, and Carpenter
NAY: None
#16 Discussion on appointments to the Schertz 50tb Year Anniversary
Committee.
Councilmember Carpenter said four (4) applications had been received and has one other
person to recommend. The applicants were Kristine McGann, Melba Smith, Vallery
Mallard and Debbie Krause. Action will be taken at the next meeting.
#17 Items by City Manager Taylor and Staff
. Mr. Taylor, City Manager, reminded the Council about the 911-photo exhibit at
the Civic Center on February 26th through March 4th.
. Mr. Taylor distributed a draft project /task tracking spreadsheet to advise Council
on project and task status.
. David Harris, Assistant City Manager, announced that Mr. Taylor receives his 40-
year service pin with ICMA this summer.
. There is a town hall meeting to discuss the FEMA map on Thursday, February
15th at 6:00 p.m. in the Council Chambers.
#18 Items by Council
General Announcements
Mayor Pro Tem Fowler
. Contacted each Homeowners Association and invited them to attend the Council
meetings.
Councilmember Scagliola
. Attended TML Conference in Austin and said it was an outstanding conference.
. Asked about the joint meeting with the City of Cibolo; Mr. Taylor said staff was
talking with Cibolo on a definite date.
Councilmember Wilenchik
. Attended the TML Legislature Briefmg, one of the topics discussed was the ~
negative consequences on revenue caps. He provided handouts.
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Councilmember Carpenter
· BVY A was approached to host the Regional Pony Softball League tournament in
Schertz, June 2007 and the State tournament in 2008. He suggested the City of
Schertz and Schertz Chamber be heavily invo Ived and promote the event.
· Brought up that there is a dangerous situation on Savannah Drive at Pascal
Elementary; vehicles are traveling in the bike lane following children on bikes.
#19 Items by Mayor
"
· The first meeting of the Schertz Historical Preservation Committee is February
16th at 6:00 p.m. He asked Tom Dekunder to serve as the interim chairman since
he is very knowledgeable in this field.
· Encourages council to attend the Land Development Financing one-day seminar
sponsored by LCRA.
· Announced opening day ceremony for BVY A is March 31 st He asked that the
Council purchase and mount a plaque naming the BVY A founding members.
This would be a special presentation along with the opening day ceremony.
Council agreed to purchase the plaque.
· Commented TML is very active in legislature issues. One of the major issues is
the appraisal growth cap that they are lobbying against.
#20 ADJOURNMENT
The meeting was adjourned at 10:05 p.rn.
Ok
" Hal BaldwIn, Mayor
ATTEST:
~
, City Secretary
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