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ccss 06-15-1983 67 lot but was told that since it is not zoned for that, she could not put them there without a variance. She said there is already water, septic tank and electricity to the lot. r I , , , Mr. Gilmore said it is currently zoned general business and has been zoned that for two years or more. She would have to write a letter to the City citing the paragraph in the zoning ordinance and giving her request. Mrs. Hopkins said that later on, since her sister is a tailor, they might want to open a shop at this address also. Mayor Sawyer told Mrs. Hopkins to come to City Hall during business hours and the City Manager would explain to her just what was needed. #13 ADJOURNMENT: Mrs. Lawler moved the meeting be adjourned at 7:45 P.M. The motion was duly seconded and unanimously carried. ATTEST: ~ SPECIAL SESSION OF THE CITY COUNCIL JUNE 15, 1983 The Schertz City Council convened in Special Workshop Session, Wednesday, June 15, 1983, at 7:00 P.M. in the Conference Room of the Municipal Complex, 1400 Live Oak Road with the following members present: Mayor Earl W. Sawyer, presiding; Charles B. Sharpe; Ross Hoover; Adolph Aguilar and Jacqueline Lawler. Absent: Mr. Hal Baldwin. Staff present were City Manager Jimmy G. Gilmore and City Secretary June G. Krause. #1 Hearing of residents. After welcoming the citizens to the meeting, Mayor Sawyer asked if there was anyone wishing to address the Council and there were none. r- t ~ #2 Representative of REACT to meet with Council. Mr. Gilmore advised that Mrs. George had called and cancelled their meeting with Council for the time being. #3 Representative of Guadalupe County RSVP to meet with Council. This item was tabled temporarily until the representative could arrive. #4 Discussion of FY 83-84 budget. Mr. Gilmore presented his proposed budget to Council. Before getting into the budget though, he wanted to advise of a problem that had arisen. n8 Two of the Public Works vehicles have just completely given out. Both vehicles are at least ten years old, one is a 1974 Mazda - the other a 1974 Chevrolet. He said he could go into the present year's budget and with minor adjustments, purchase vehicles. The Mazda engine has frozen L~_j" up and would need a replacement - this would be the second engine for \ this vehicle. Of course there are numerous other things wrong with it also. The second vehicle - the 1974 Chevrolet - uses excessive oil, transmission trouble and also has numerous other things wrong. They are both dying of old age. It would take about $3,200 to repair the two vehicles and they might last another year. Two new vehicles would cost approximately $12 to $14,000. Using the Capital Improvement project fund, would not hurt us much - just delaying it for one year. There is enough in streets and Parks to rearrange funds to buy the vehicles. Most would come from the sand, gravel, asphalt etc. that had been planned for the repairing of Live Oak Road which is now being done through con- tract or the Highway Department. We are still trying to catch up on a replacement program that should have been done a long time ago. Council concensus was not to waste money on repairs and go ahead and adver- tise for bids on the two vehicles. Mr. Sharpe indicated that at some future workshop, Council should take a look at all the City vehicles and schedule of replacement. Another question Mr. Gilmore had before getting into the new budget is that SAFES had asked for another person in this year's budget. The position is already included in their next budget. He said he believed it could be done with no additional cost to the city, would be paid from their n budget. Mr. Gilmore also wanted to know if Council had made a decision Ul on the assistant inspector position. \ Mayor Sawyer said he thought we should keep the man for the assistant inspector position. He is highly recommended by the City Manager and we have had four months to test his ability at no expense to the City. Council concensus was to keep the man for the assistant inspector position. At this point, it was requested that we hold the rest of the budget discussion and go back to item #3 as the representatives had arrived. #3 Mr. Ted Wolber, Asst. Director of the Guadalupe County RSVP introduced the director, Mr. Steven Doerr and some of their Schertz members who were in attendance - Rita Sabo, Mary Fontenot and Aleta Elkins. He then briefly explained their program and said they have 109 volunteer from Schertz who contributed 20,444i volunteer hours in Schertz serving 9 agencies. The total cost of this program was $52,153 for Guadalupe County. They were asking to be included in the City budget for the amount of $820.35. After their presentation and questions by Council, Mayor Sawyer thanked them for coming and said Council would take their request under consider- ation when discussing the budget. Mayor Sawyer called for a short recess at 7:46 P.M. The Workshop Session was reconvened at 7:55 P.M.. U~\ , I " ," _~~I 69 (. ~ i The Mayor said that we would go back to the discussion of the budget. At the time, Council was discussing the SAFES request for personnel. Mr. Gilmore said that he felt SAFES could cover the cost of the extra person for the remainder of the year. And they have put the position in their next year's budget. He said SAFES and the Animal Control are like new businesses, it takes two or three years to get the manpower and things worked out. He said he suggested that in the beginning of this new type budget for SAFES. that the per run cost be higher but it really came home to them when both Tom Funk and Carline Scott were injured on the job at about the same time. Council then discussed the various aspects of the SAFES manning and budget. When asked where the money would come from, Mr. Gilmore said from their own fund (which is not a part of their budgeted fund) and a few more ambulance fee revenues than anticipated. Council concensus was to go ahead and hire someone on a contract basis, even if they worked full time, and consider the position in the new budget at a later date. Getting back to budget discussion, Mr. Gilmore explained that minus the new bond issue, there is only a 3% increase in the General Fund budget - with the bonds, it is 7%. He said that the approval of the operating budget doesn't mean that he has to spend the money - only that he has approval to spend the money if necessary. He said he had met with all department heads and went over their requests with them. Some had to be cut and some of the discussion were pretty strongly stated. J Under personnel, we are authorized 49 slots and are operating with 43 at present. The total tax value is $1,160,513 and at the present tax rate would produce $430,000 in taxes at about 98% collections. Mr. Gilmore said he had been very conservative on sales tax, since there are so many variables concerned in that. Salary increases average out to about 5% using the two-step increase given annually on anniversary date and one additional step in January. He said he had spent many hours with the department heads and we feel that we can provide the services with the costs in this budget. Mr. Gilmore ended his presentation by saying that if any of the Council have questions please do come to his office and talk with him. He has all the material there and if they should want to talk with the department head he could call them in also. ~ I He said that after the budget is approved, he would like to set up a work- shop just to discuss personnel for future budgets. Mr. Aguilar said he would like to consider the administration personnel as he is aware that it takes a lot of time to take care of all the leg work required. Mayor Sawyer said the budget would be discussed at the next workshop giving Council time to go over it and formulate questions. He also asked Council to go by the City Manager's office with any questions because it has really proven profitable to him in the past. #5 Discussion of a resolution of Intent to purchase industrail bonds. Mr. Gilmore said he had talked with Richard Harris and they are having 70 trouble defining whether this area is commercial or industrial. The Council would have to pass a resolution declaring the area a blighted area for business before the developer could get the bonds. The only affect this would have on the city is that it would allow businesses to obtain industrial bonds. If the Council goes along with the Blighted Area conc~pt, Mr. Harris would like for the Council to have apublic hearing on the 5th of July. Council concensus was to go ahead and declare the entire city a business blighted area. #6 EXECUTIVE SESSION: None needed. #7 CITY MANAGER'S REPORT: A. On the 4th of July, we are going to have a Shoot Out. There is a club from Cibolo that has a horse drawn buggy and will perform at the Jubilee. One of the bands that will play that day, has requested use of the small pavilion - this band will also march in the parade. B. He had a request by the Alamo City Gypsys to have a "Pitchin Recycle Run" on August 4th at the park pavilion. It will benefit the S.C.U.C. ISD Re- source Center. He said he will have their references checked. C. We are having a drainage problem in back of the school. There is about 1000 cu. yard of dirt that will have to be taken out. He is looking at ways to accomplish this now. The P&Z have put together a paper on drainage throughout the city and will be making a recommendation. #8 ITEMS BY COUNCIL: Mrs. Lawler suggested everyone drive by the CVADAC building on Oak street. They are doing an excellent job of rehabbing the building. Mr. Gilmore added that the City is getting a good building for very little cost to the city. Mrs. Lawl er also said she had been contacted as to why the police reports are not in the paper. Mr. Gilmore said that unless the Council feels differently, he doesn't think we should advertise the bad stuff. Mrs. Lawler also explained some of the things being done for Mrs. Wuest's 100th birthday - the Mayor and Council and spouses to take her to dinner on the 7th at 6:00 P.M. at Country Corner - City to send her flowers - have a proclamation declaring the whole week in her honor. Also the Governor's office will be sending a proclamation to her. Mr. Hoover brought up about excessive mosquitoes. Several citizens had been complaining. He also mentioned that several stop signs around the city are covered by tree limbs and bushes. Mr. Sharpe asked if we are going to have a clean up week. Mr. Gilmore said he had let it slide but that he would reactivate it and get something going. Mr. Sharpe also said that Randolph had offered the use of their fogging machine to the cities if they desired to u~e it for mosquito control. The city would have to furnish the chemicals and operator. " m. ;~~ f\ I \ '-~ o (U~\ 'j 71 Mr. Sharpe also asked to have the State Comptrollers office check on the Flea Market people to see that they charge the 5% sale tax so the city will get their share. r, , ' Mr. Aguilar briefed Council on the San Antonio-Austin 135 Corridor meeting he attending for the Mayor. It was held in San Marcos and was very inter- esting program. He explained the problems they had in trying to devise a way to get representatives for the committee. There will be another meeting on August 5th, probably at AACOG in San Antonio. Mayor Sawyer said he would like for Mr. Aguilar to continue representing the City on this board. Mr. Gilmore said we are going to try to get our sewer line in that area of FM 3009 and 135. The area we need, the property is owned by the Ripps and they don't want to talk about an easement. There is the possibility we may have to go condemnation. Council said to press on. Mr.' Hoover asked why nurf balls and goggles are not allowed at the swimming pool. Mr. Gilmore is to check this out. #10 ADJOURNMENT: There being no further business, the Mayor declared the meeting adjourned at 9:49 P.M. r ATTEST: C f""'" . ) I , ' \, .".