ccswks 07-27-1983
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SPECIAL MEETING OF THE CITY COUNCIL
JULY 27, 1983
The Schertz City Council convened in Special Workshop Meeting, Wednesday,
July 27, 1983, at 7:01 P.M. in the Conference Room of the Municipal
Complex, 1400 Live Oak Road, with the following members present: Mayor
Earl W. Sawyer, presiding; Charles B. Sharpe; Hal Baldwin; Ross Hoover;
Adolph Aguilar and Jacqueline Lawler. Staff were City Manager Jimmy G.
Gilmore and City Secretary June G. Krause.
#1 HEARING OF RESIDENTS: Mr. Cecil Tilgman addressed Council stating
his concern upon reading in the paper that
the Council authorized funds for the SCUC Striders to go to Nationals. He
felt public funds should not be used in this fashion, that the Striders
should have raised the funds themselves as they have in the past. He said
he had donated to them last year and would have again this year.
Mayor Sawyer explained that last year they did raise the money themselves
but recently when returning from another meet, their vehicle was wrecked
not giving them sufficient time to raise the full amount and the Council
thought it was good advertising for the City.
#2 Discussion of request for water service outside city limits.
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Mr. Arnold V. Moos is requesting water service for his home and garden use
only, the property being outside the city limits which requires Council
approval. He is willing to pay the $858.80, which is the estimate given
him by the Water & Sewer Supervisor upon receiving approval.
Council could see no problem with granting his request since the 1" line
requested would restrict him from commercial use and he is aware that the
ra tes are 150% outs i de the city 1 i mits. Th is item to be placed on the
agenda of the next regular meeting.
#3 Discussion of Utility bad debt charge offs. Council briefly dis-
cussed the list
of bad debts submitted, questioning one of the items, Salvage Enterprises.
This is to be checked out by staff. Mr. Gilmore advised that we still
vigorously pursue collection of these accounts even after charge-off.
#4 Discussion of Gomputer equipment. Mr. Gilmore reviewed the
proposals which had been sub-
mitted prior to this meeting concerning the purchase/lease/rental of
the phase II and III equipment for the City Secretary.s office which will
give her access to the word processing as well as the ability to call up
any phase of the computer process. He said there is the possibility that
if we would go with another brand of equipment, it could hurt the warranty
on the present equipment.
After further discussion, Council asked this item to be on the next agenda.
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#5 BUDGET WORKSHOP: Mr. Gilmore explained that the budget was based
on what he got back from Council, they definitely
did not want a tax increase - so the expenditures were planned accordingly.
Some of the capital equipment are not critical; but some of the vehicles,
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radios, etc. are getting to the point of needing replacement. He went
on to explain some of the reasoning behind his figures both in revenues
and expenditures.
During the discussion, Mayor Sawyer, with concurrence of Council, asked
the City Manager to get the city engineer to look at the drainage problems
to see what we need to do and approximate costs. We will probably be look-
ing at a bond issue but the drainage problems are becoming critical to
development in certain areas.
After mUch d,iscussion, Mr~ Baldwinl sarid'ihe didn't see anything in the
budget worth hassling over in either expenditures or revenues except two
things. He questioned the need for the Corporal Patrol/Investigator posi-
tion and urged Council to remove the $35,000 contingency out of Administra-
tion since, in his opinion, we have the $350,000 in Capital Improvements
that can be used in emergencies and paid back. He went on to say that he
didn't see why the tax payers had to fork out an additional 3t taxes, he
felt like the numbers are not accurately represented in the budget.
Mr. Gilmore explained that this year's contingency has been used for lawyer's
fees and there is only about 3 or 4,000 left in the fund and the case is not
over yet.
Council discussed the need for equipment replacement, extensive drainage
problems, the need for street seal coating, the Oak Forest entrance work
the City has agreed to do, etc. Mr. Gilmore said he had a meeting next week
with Mr. Coy Simmons, his engineer and the city engineer and Mr. Ford is
contacting the State Highway people to get their input.
Council agreed what is needed is to see on paper what needs to be done
in the city and the immediate priorities as well as the long range priorities.
Mr. Gilmore said is finalizing that at this time.
Mayor Sawyer called a recess at 9:08 P.M.
The Regular Meeting was reconvened at 9:15 P.M.
There was further discussion on the $35,000 in the administration for contin-
gency. Mayor Sawyer poled the Councilmembers and Mrs. Lawler, Mr. Hoover
and Mr. Sharpe agreed the $35,000 should be left where it is for the time
being. It could be transferred to the Oak Forest project if needed.
#6 EXECUTIVE SESSION: None needed at this time.
#7 CITY MANAGER'S REPORT: Mr. Gilmore advised that we should have the
Street Plan finished next week sometime.
It will contain priorities and costs for every street in the city. This will
give us some areas to look into and plan for in the way of streets. We
already have a water plan and need a sewer plan. We have the generalized
plans for the city in the City Plan but need them brought down and expanded.
B. We are all aware of the bank stock taxing being illegal and that the
taxing entities would have to return the tax money. We will come out well 0
in 1982 we assessed the Schertz Bank and in 1983 we had them put the money
in escrow. If we have to pay it back, it will be about $934. The final
assessment has not come out yet. But we are in good shape in this regard.
He recommended not putting it in this next year's budget.
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C. The City Manager reported that we have another grant application, this
one to the Farmers Home Association for water system grant extending the 20"
line to FM 3009. We alscD have another letter from Dr. Leary in regards to
preparing a CDBG application looking at Southside streets, drainage, etc.
He recommends we hold a public hearing to discuss making application for
this CDBG. Council said to go ahead and plan the public hearing.
D. Steve Simonson of the Housing Authority has received a letter from HUD
concerning an invitation for Section 8 Existing Housing Program Application.
Mr. Simonson explained that Schertz originally had 21 units authorized for
this housing assistance program but five were recaptured in 1978. What he
proposed is to ask for the five that was taken way. He just wanted to get
the Councils feelings on this because it will have to come before Council
for approval. Council agreed it should be brought to them as soon as
possible.
E. Several citizens living on Maple Drive approached P&Z at the last meet-
ing wanting to put fences in the city's right of way in back of their houses.
One of their complaints is that it is not mowed often enough. From what
we have found out so far, there is no need for the complete 40' right of way.
Ae'has asked the engineer to look at it to be sure the city will not have a
need for the 12' they are asking to enclose, or that it will not hurt the
city in any way. If not, then turn the 12' back to the property owners and
it becomes taxable property. It will involve about 8 houses. Council says
as long as everybody involved agrees to go ahead and pursue it.
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F. Have had the State checking the new water lines and they approved it,
This should increase the volume of water in that area. The Mayor was asked
to turn the valve on Friday, getting us some publicity on the project.
G. The members of the Lion's Club want a different and new program for
next year. They are considering putting in a large gazebo in the park.
H. Letter received from EDA stating they have received our application
for assistance under the Emergency Jobs Act, and ask to be allowed 60 days
to render a decision.
#8 ITEMS BY COUNCIL: Mrs. Lawler said we may have noticed a "for sale"
sign in front of her house. As they are being
transferred, she will have to resign from the Council next Tuesday night.
Mayor Sawyer said we would hate to see a fine family like them leave Schertz.
Mr. Hoover asked about the status of the dumping next to Zuehl Road. Mr.
Gilmore said we have contacted the owners and they have agreed to remove it.
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Mr. Hoover also mentioned there was some breaking and entering on his street.
and also some in the Village. He had heard they caught part of the group
from the Village burglaries and wondered if they could possibly be the same
ones who had been causing trouble on his street.
Mr. Sharpe announced that the Business Club would be presenting the award
to the Employee of the Quarter at 11:30 am Thursday at the Streets & Parks
Department building. Everyone is welcome to come. Also the Library Club
will have graduation at noon in the park on Thursday with the Mayor present-
ing certificates and pool passes.
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Mr. Sharpe also said that the Rotary Club is exploring the possibility of
putting up some money for additional senior citizen housing.
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Mr. Aguilar said he may not be present at the Tuesday night meeting.
#9 ITEMS BY MAYOR: Mr. Sawyer said a lady had complained to him
about the trucks on FM 1518. They are tail-
gating cars and using excessive speed. Mr. Gilmore said our police are
aware of that and are keeping a closer watch and perhaps the constable
can be made aware of it also.
Mayor Sawyer said that Selma officials have asked if Schertz would object
if they patrol out there at Live Oak Hills. It would be a help to them
and to Schertz as well.
He also announced the TML Region 7 meeting in Eagle Pass on the 26th of
August. No Councilmembers were planning on attending.
#10 ADJOURNMENT: There being no further business, Mayor Sawyer
declared the meeting adjourned t 10:12 P.M.
ATTEST:
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