ccss 09-28-1983
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#12 ADJOURNMENT: On a motion by Mr. Aguilar, seconded by Mr. Hoover,
and unanimously carried, the meeting was declared
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adjourned at 7:27 P.M.
ATTEST:
SPECIAL MEETING OF THE CITY COUNCIL
SEPTEMBER 28, 1983
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The Schertz City Council convened in Special Session, Wednesday, September 28,
1983 at 7:00 P.M. in the Conference Room of the Municipal Complex, 1400 Live
Oak Road with the following members present: Mayor Earl W. Sawyer, presiding;
Charles B. Sharpe; Ross Hoover; Adolph Aguilar. Absent Hal Baldwin. Staff
present were City Manager Jimmy G. Gilmore and City Secretary June G. Krause.
#1 HEARING OF RESIDENTS: There were none wishing to be heard.
#2 BID AWARD: Mayor Sawyer explained that the Council was over-
riding their policy of not voting in Special Sessions
for this one meeting to meet deadlines on two items.
A. Consideration of awarding bid on City's insurance program. Mrs. Krause
explained that five bid specifications were sent out but only two companies
entered bids on the City's insurance: Muehl & Koebig Agency in Seguin and
Len Boyd & Associates from Universal City. After going over the bids with
three insurance agents, Mrs. Krause recommended awarding the bid to the
low bidder, Muehl & Koebig, and taking the All Risk - no deductible coverage.
for a total amount of $19,036 gross premium. Boyd's bid for the same
coverage would be $27,227. Mrs. Krause explained the difference in the
All Risk and the Named Peril, saying that the All Risk was a little more
broad in coverage and only $207 more per year. One restroom vandalism in the
park would more than pay for the difference.
Mr. Sharpe moved to accept the bid from Muehl & Koebig for the All Risk for
a total gross premium of $19,026. Mr. Aguilar seconded the motion.
After brief discussion by Council, Mayor Sawyer called for a vote on the
motion before Council as follows:
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AYES: Counci1members Sharpe and Aguilar
NAYS: Councilmember Hoover
The Mayor said the motion would not carry with the above vote as two ayes
was not a majority of the four member Council.
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Council then discussed the item at length. Among the things discussed
was the need for an end of the year statement from our present carrier,
Muehl & Koebig. Mr. Hoover asked for the beginning and ending year
costs for the last four years that this agency has had the City's insur-
ance.
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Mr. Len Boyd was present and he advised Council to suggest that Mr. Hoover
change his vote. Mr. Boyd said that he was a tax payer in Schertz and
even though he was the high bidder, he still wanted his tax money spent
properly. He said he didn't quite know how his competition could bid
that low but since they had, it would behoove the City to accept their
bid and hold them to the prices quoted.
Mayor Sawyer then called for another motion and Mr. Sharpe moved to accept
the low bid of Muehl & Koebig in the amount of $19,036. Mr. Aguilar again
seconded the motion, which carried with the following vote:
AYES: Counci1members Sharpe, Aguilar and Hoover
NAYS: None
B. Consideration of awarding bid on sale of City owned property.
Mayor Sawyer said that the City went out for bids for the City owned property
at 100 First Street (the recently vacated Library building). At that time
only Mr. David Dego11ado bid $18,500 and his was the only bid received.
Council felt this amount was too much lower than informal appraisals received
and authorized the City Manager to negotiate with Mr. Dego11ado. Mr. U~I
Dego11ado then revised his bid to $23,000, stating that this was his final
bid on the property.
Mr. Hoo~r moved to award the bid on the sale of City owned property at
100 First Street to Mr. David Dego11ado for $23,000. Mr. Aguilar seconded
the motion, which carried with the following vote:
AYES: Counci1members Sharpe, Hoover and Aguilar
NAYS: None
#3 COUNCIL APPOINTMENT: Mayor Sawyer said that Council had interviewed
four people for Council Place 5 position,
recently vacated by the resignation of Mrs. Lawler. He then asked for
nominations from Council.
Mr. Hoover moved to nominate Mr. Ken Greenwald to fill the vacancy on the
Council. Mr. Sharpe seconded the motion, which carried with the following
vote:
AYES: Counci1members Sharpe, Hoover and Aguilar
NAYS: None
Mayor Sawyer added his vote in favor of Mr. Greenwald and stated that Mr.
Baldwin had told him he would go with Council's choice. Mr. Sawyer ex-
plained the reason for making the appointment at this meeting is comply 0
with charter provision, which only give Council 30 days to fill a vacancy
on the Council.
Mayor Sawyer then swore Mr. Ken Greenwald in as Councilman, Place 5.
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#4 WORKSHOP:
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A. Discussiqn of amendment to zoning ordinance. Mayor Sawyer explained
that this item was discussed the previous night at Planning & Zoning meeting
and they are going to recommend holding a public hearing on this on October 4th.
They all seemed to think it is a good amendment.
Mr. Gilmore said that our current Zoning Ordinance includes a Planned Residen-
tial Unit Development and this does away with that section and replaces it
with a Planned Unit Development, which could include not only residential
but a mixture of business, residential and light industry.
B. Discussion of Schertz Public Library. Mr. Gilmore said there has beensome
concern given on the parking for both the library and fire department. He
then showed Council a drawing of some proposed parking for the area, emphasizing
the plans are for safety only. He proposed one-way circulation of traffic
with parking in the middle of the lot as well as head-in parking in front
of the library and in back or what would technically be the side. There
is sufficient space on the rear of the lot for additional parking if it be-
comes necessary. Mr. Gilmore said if no objections to the plan, the work
would be accomplished as soon as it could be done.
Mr. Gilmore also mentioned that we would have to look at the he1ipad. When
the apartments are built, it could be dangerous.
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MR. BALDWIN ARRIVED AT 8:05 P.M.
#5 EXECUTIVE SESSION: None needed.
#6 CITY MANAGER'S REPORT: A. Mr. Gilmore said staff is preparing to
revise our hotel/motel tax ordinance,
which was passed in 1980, at a 2% tax rate. There is now a house bill
changing the tax rate - the State gets 3% and we are allowed up to 7%.
San Antonio and San Marcos have passed theirs at 7%, Seguin and New Braunfels
at 4%, but he understands that New Braunfels is going to raise theirs to 7%.
B. On Monday there was a meeting with the Humane Society, Mayor Sawyer,
Mr. Hoover and City Manager attending. They discussed policy for the
Animal Shelter, and arrived at a operating policy they all feel they can
1 i ve with.
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Mr. Aguilar said he had read through it and did not see any relationship
between the Humane Society and the City. He asked who they answer to. Mr.
Gilmore said to themselves. The difference between the Humane Society and
the Library Board is that the Council appoints the Library Board and the
Humane Society is a volunteer organization.
Mr. Hoover explained that the City staff and Humane Society got together
to devise rules that they could all live with. They are in agreement with
the procedures as written.
Mayor Sawyer said that the Humane Society's main concern is the health
and humane treatment of animals.
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For clarification purposes, Council asked that Section 1. A. be changed
as follows: "Insure person bringing animal to the shelter is from Schertz
and that animal is a bonafide stray. All animals from those areas with
contracts with the City of Schertz must be processed through the appro- n
priate law enforcement agency. Do not accept an animal from any other
area. II L____
C. Mr. Gilmore said he will be presenting a proposed ordinance adopting
a Mechanical Code, which covers installation of air conditioning, heating
etc. We are getting to the point where we need this to insure that these
things will be installed in accordance with a code and also it will be
a means of picking up additional revenues. However, the main thing is
for safety of the installation.
Mayor Sawyer asked that this proposed ordinance be placed on the next agenda.
D. Mr. Gilmore reported that he went to an AACOG Executive meeting this
date. They were making recommendation on the Farmer Home grant. They did
send it forward with favorable comments.
E. He presented the $1.8 million street repair booklet, stating that we
will need a workshop on this to set priorities and to figure out the best
way to go. This was prepared in conjunction with the State and the City
engineer. We need to discuss ways of coming up with the money.
F. Letter received from the Guadalupe County concerning the upcoming
election of the Board of Directors for the Appraisal District. Schertz
has 195 votes, which is not enough to get someone on the Board and John
McClure has indicated that he probably will not run again. We need to
get with the school district and Cibo10 and make our nomination prior to
the 15th of October.
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Mayor Sawyer asked that this item also be on the next agenda.
#7 ITEMS BY COUNCIL: Mr. Baldwin congratulated Mr. Ken Greenwald
on his appointment to the Council, with Mr.
Hoover, Mr. Sharpe and Mr. Aguilar also welcoming him to the Council and
saying they look forward to serving with him.
Mr. Sharpe said that at the Monday night meeting of the Business Club, they
were in the process of deviding the profits of the Jubilee and this year
they hope to get more recognition from the media.
Also, Mr. Sharpe said the Business Club had discussed the sign on 135 that
now advertises Mr. Riedel's business. The owner will not allow industry
signs but will a~low a "Welcome to Schertz" type sign. The approximate
cost of repainting the sign would be $1000 and the Business Club felt
they might sponsor half of that if the City would pay the rest. We would
need to get permission to keep the sign there. Another point is that after
the approximate year we would leave the sign there, it could possibly be
moved to another location.
Mr. Gilmore said he had talked with Mr. Barshop and he could give no guarantee
in writing but felt that if it did not interfer with their plans, it could L~J\
be left there for about nine months or so. He needs to know tomorrow if
the City is wanting to go along with the Business Club on this. Council
agreed it would be money well spent and could come out of the Industrial
advertising money.
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Mr. Sharpe said he had talked with Mike Tanner who just go back from California
where he had carried information of our area, inc1 uding Schertz'. ,He said it
was a nice trip but that it could be quite some time before we will see any-
thing as a result of the trip.
Mr. Aguilar reported that we are still receiving donations for the library
and that the building is really looking very nice. Council discussed briefly
who should be invited to the grand opening.
#8 ITEMS BY MAYOR: Mr. Sawyer called attention to several letters to
the Chief of Police for helping to fingerprint
the elementary students.
Mayor Sawyer also said that along with nominating someone to the Board of
Directors for the County Appraisal District, we should write a letter and
recommend an appointee to fill the vacancy on the Board of Review left by
Mr. Lawler's leaving. Mr. Wanda Koch and Cecil Tilgman's names were suggested.
Mr. Baldwin said he would rather see Mr. Tilgman as our appointee to the
Board of Directors to replace John McClure because that is where the money
is spent. Mr. Sharpe said he agreed with that. Council said they would
like to place Mrs. Koch on the Board of Review.
Mr. Sawyer said since Council seemed in agreement and John McClure was not
going to serve again, we should get with the School Board and see if they
will go along with our nominee.
#9 ADJOURNMENT: There being no further bu.siness to come before Council,
Mayor Sawyer declared the meeting journed at 9:14 PM.
ATTEST:
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