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ccss 04-14-1982 ~'l :'; r: , , SPECIAL SESSION OF THE CITY COUNCIL APRIL 14, 1982 The Schertz City Council convened in Special Workshop Session, Wednesday, April 14, 1982 at 7:00 PM in the Conference Room of the Municipal Complex, 1400 Live Oak Road with the following members present: Mayor Earl W. Sawyer, presiding; Charles B. Sharpe; Jeff Duffield and Jacqueline Lawler. Staff present were Jimmy G. Gilmore, City Manager, and Alice Austin, Deputy City Secretary. Mr. William G. Courtney arrived at 7:02 PM. Mayor Sawyer started the meeting by briefing the council on several items concerning haw future meetings would be conducted. He advised them that no motions would be made at workshop meetings and in the event an item came up which needed immediate action, the council would call an emergency meeting to be held in the Council Chambers. Mr. Gilmore read and explained several items which Mrs. Krause had listed to assist the Council at future meetings. Items covered were the making of motions and council packets. #1 CHAMBER OF COMMERCE CONTRACT: Mr. Gilmore advised Council that he had the City Attorney review the contract offered by the Chamber of Commerce and the City Attorney could find nothing wrong with the city entering into this contract. He advised that cost would be approximately what individual membership would be. Consensus of Council was given for Mr. Gilmore to proceed and place this item on the April 20 agenda. #2 GENERAL DISCUSSION: Council discussed the need for better com- munications between the Council and Council appointed committees, local clubs and volunteer groups. A recommendation was made to appoint ex-officio members where applicable. Mrs. Lawler advised that she was an ex-officio member of CVADAC. She also advised that BVYA had requested someone from council attend their meetings. Mayor Sawyer advised that he would be available to attend BVYA's meetings. Mr. Sharpe requested that the Calendar of Events be changed to reflect all local groups or that the city prepare two calendars one for official functions and one for community interest activities. Mr. Gilmore explained the need for a temporary animal shelter, as soon as possible. The city will have not facilities after June 15. Concensus of council was for Mr. Gilmore to proceed with the temporary shelter and accumulate cost data for a permanent shelter to be built. Mr. Gillmore explained the financial report for the benefit of the new members. Mr. Gilmore advised that Senior Citizens Day had been planned for May 15 in the City park. This years function will be restricted to Schertz residents only but the Senior Citizens would like to build up the event in the future. Mr. Courtney requested that the city contact the local businesses and the Business Club for donations to this event. 158 Mr. Gilmore advised of several items of community interest and future action. A ribbon cutting will be held at the opening of the new business opening next to Country Corner at 10:00 AM on April 17. Request Mayor sign pro- clamation declaring week of April 19 as National Library Week. He advised council of the problems involved in getting the UC wells back in service. Mr. Gilmore also invited council members to sit in on interviews for Chief of Police. '- Mr. Gilmore briefed council on several items which he feels the Council will need to consider in the very near future, such as, ordinances governing ambulance services, monitoring of emergency radio frequencies and licensing of coin operated machines, the need for changes to the Employee Manual and Personnel Policies Manual. Mayor Sawyer advised Council that he would be attending the VFW's Inter- national meeting to be held he in Schertz. Mr. Sharpe requested procedures for appointing new council member. Mayor Sawyer advised he had a list of names but felt the matter should be discussed in executive session prior to any publication of names. Council agreed this was the best course of action. Mr. Courtney asked why the city had not followed through on the agreement with Coy Simmons concerning the entrance to Oak Forest. Mr. Gilmore explained that funds were not available but that an account had been set up to fund this project. Mr. Courtney advised council that he was surprised that noe of the recom- mendations made by the Charter Review Committee had been on the ballot at the last election. Mayor Sawyer advised him that the Council had decided not to make the changes recommended and that he thought the committee had been notified. ~ Mr. Duffield said that he felt the city should look into the pOSSibility of issuing General Obligation Bonds for some of the major projects needing to be done. Council requested Mr. Gilmore furnish them with all the pertinent information of GO Bonds so they could consider putting this matter before the voters. I I ; I : Mrs. Lawler asked Mr. Gilmore if he was considering any of the recommendations in the Parks and Recreation Division Development Plan on this years budget. Mr. Gilmore advised he that he had not really gotten into the budget yet. . I Council requested that Mr. Gilmore invite a department head to the next workshop meeting. #3 ADJOURNMENT: On a motion made and seconded and unanimously carried the meeting adjourned a~~ City of Schertz, -----', A~~ ~ Mayor, Deputy City Secretary, City of Schertz I j ,~ ...