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ccreg 04-20-1982 1 . - . '-;)~ REGULAR MEETING OF THE CITY COUNCIL APRIL 20, 1982 The Schertz City Council convened in Regular Session, Tuesday, April 20, 1982, at 7:00 P.M. in the Council Chambers, 1400 Live Oak Road with the following members present: Mayor Earl W. Sawyer~ presiding; Mayor Pro Tem Jacqueline Lawler; Charles B. Sharpe; William G. Courtney; and Jeff Duffield. Staff were City Manager Jimmy G. Gilmore and City Secretary June G. Krause #1 APPROVAL OF MINUTES: Mrs. Lawler moved to accept the minutes of the regular meeting of April 6, 1982 and the Special Meeting of April 14, 1982 as written. Mr. Duffield seconded the motion, which carried with the following vote: AYES: Councilmembers Sharpe, Courtney, Duffield and Lawler NAYS: None #2 HEARING OF RESIDENTS: None at this time. #3 PROCLAMATION: Before opening this meeting and in order to accomodate the photographer, Mayor Sawyer read two proclamations. One proclaming "Loyalty Day, May 1,198211; and one proclaming April 18th through 24th as "Schertz Public Library Week". #4 APPOINTMENT: Mrs. Lawler moved to appoint William G. Courtney as Ex-officio member of the Schertz Library Board. Mr. Sharpe seconded the motion which carried with the following vote: AYES: Councilmembers Sharpe, Courtney, Duffield and Lawler NAYS: None #5 APPOINTMENT: Mr. Courtney moved to appoint Mr. Camille R. Beauchemin as a member of the Planning & Zoning Commission. Mr. Duffield seconded the motion which carried as follows: AYES: Councilmembers Sharpe, Courtney, Duffield and Lawler NAYS: None #6 CHAMBER OF COMMERCE CONTRACT: The Mayor introduced a proposed con- tract for services with the Greater Randolph Area Chamber of Commerce and asked the City Manager to explain the contract. Mr. Gilmore said this contract was for services and promotion by the Chamber. It is a one year contract with a promotional fee of $200.00 to be paid the Chamber in exchange for these services. Mr. Sharpe moved to accept the contract for the next year with the Chamber of Commerce as indicated. Mrs. Lawler seconded the motion whibh carried with the following vote: AYES: Councilmembers Sharpe, Courtney, Duffield and Lawler NAYS: None #7 TRANSFER OF APPROPRIATIONS: Mr. Gilmore explained that every three months the budget is reviewed to see if 160 there is a need to reduce or increase the various line items. The list he presented shows a total general fund expenditure reduction of $5,151. Mrs. Lawler moved to transfer the appropriations in the budget as recom- mended by the City Manager. Mr. Courtney seconded the motion which carried with the following vote: AYES: NAYS: Councilmembers Sharpe, Courtney, Duffield and Lawler None #7 A RESOLUTION: Mayor Sawyer said that we are all aware that we have low water pressure allover the city and this resolution for the consideration of emergency expenditure of funds for the repair of the water wells would help eleviate that situation. Mr. Gilmore explained that our UC wells have been pumping shell and clay and in a test made today on one of the wells, it was found that we either had a cave-in or we need to drill deeper. The second well would be tested and we don't know what that test will find. We need the wells back in opera- tion as soon as possible and this emergency expenditure of funds will allow the City Manager to complete the process of getting the well back into oper- ation within one or two weeks instead of the month or so that it would take if we had to go out for bids. Mrs. Lawler moved to grant Mr. Gilmore the authority to expend the necessary funds to get the water wells back into operation. Mr. Sharpe seconded the motion. "~ Mr. Sharpe asked the City Manager the estimated cost of this expenditure. Mr. Gilmore said a rough estimate would be between $40,000 and $50,000. He said of course it could come in below that but we have a major problem and this is the only way to correct it. The seconde well may have the same problems; he will have the test results on that well tomorrow. Mr. Courtney asked where the money for this project would come from. Mr. Gilmore said we have the money but it will deplete the capitol water and sewer fund that has been set aside for emergencies. This will negate plans for water line extensions and improvements. r- ~{. (c'. The Mayor then asked for a vote on the motion and the motion carried as follows: AYES: Councilmembers Sharpe, Courtney, Duffield and Lawler NAYS: None #8 EXECUTIVE SESSION: Mayor Sawyer explained that they planned a lengthy executive session and he would like to continue with the regular agenda and have the executive session at the end. Council concurred with that request. #9 CITY MANAGER1S REPORT: A. The High School Student Council Advisor has asked that Student Government Day be planned for May 4th. This is an annual event and there will be about 25 members of the student council that will participate. It is a whole day affair with students representing members of the Council and various depart- I ( - ---' ~ j( ment heads. The City Council is asked to be present for all or part of that day. Mrs. Lawler said that she was present last year and it was an extremely enjoyable experience to see City government through the eyes of the students. B. Mr. Gilmore said that, as requested by City Council, he had contacte our Financial Advisor as to how the city stands in regard to GO bonding. He is preparing charts and will meet with the Council at a workshop to explain the charts. He feels our bond rating is in good shape. C. As requested by Council, at the next workshop we will begin having the department heads in to discuss their projects and plans. The workshop on the 28th will have Mr. Boswell, the Public Works Director. He has asked if Council would like to meet at the Nacogdoches well site at 6:30 P.M. where he can take them through the system and start his explanations there. D. Senior Citizens Day has been planned for May 15, 1982. The City will furnish tables,benches etc. and in the event of bad weather, the Community Center has been reserved for that day. They will have games consisting of domino tournament, canasta and horse shoe pitching. The Council and staff will furnish the food. #10 ITEMS BY COUNCIL: Mr. Sharpe said he had attended an organization meeting sponsored by the Chamber of Commerce the purpose of which was to see if the Randolph area was interested in a Crime Stop program. They will be contacting the area mayors soon. Mr. Sharpe also said that on the 17th of April, he and his wife became grand- parents again. Mr. Courtney said that he had served on the Charter Review Committee in 1980 and that committee made recommendations to the Council. He said he did not know that the City Council disregarded all those recommendations until recently. In the future when the Charter Review Committee meets, he feels that their recommendations should go to the voters. Mr. Courtney also said that he had asked about the road improvements that the city is obligated to make in Oak Forest and Mr. Gilmore said that money is being put aside in the budget to cover this expenditure. Mr. Duffield and Mrs. Lawler had no items for discussion. #11 ITEMS BY MAYOR: Mr. Sawyer introduced Mrs. Hazel Mondin and Mr. Cecil Schulze, both running in the Democratic Primary for County Clerk. #8 EXECUTIVE SESSION: Mayor Sawyer called an executive session at 7:22 P.M., under Article 6252-17, Section 2 (g) of Vernon's Texas Civil Statutes. r-- The regular meeting was reconvened at 8:20 P.M. Mayor Sawyer said that the Council had discussed the persons who might be appointed to fill the vacancy created by his becoming mayor. They narrowed the list down to five names and will notify these persons of a time and place for a personal interview by Council. 161 v' 162 Mr. Gilmore announced that after much deliberation and hearta~ke, he had arrived at a decision as to the new Chief of Police. He announced his choice as James W. Keith, Sgt. with the Schertz Police Department, to become effective May 1, 1982. #12 ADJOURNMENT: On a motion by Mrs. Lawler, duly seconded and unanimously carried, the meeting adjourned at 8:25 P.M. ATTEST: SPECIAL SESSION OF THE CITY COUNCIL APRIL 28, 1982 The Schertz City Council convened in Special (Workshop) Session, Wednes- day, April 28, 1982 at 6:30 P.M. as stated below with the following members present Mayor Earl W. Sawyer; Mayor Pro Tem Jacqueline Lawler; Charles B. Sharpe; William G. Courtney; and Jeff Duffield. City Staff City Manager Jimmy G. Gilmore and City Secretary June G. Krause. 1. At 6:30 P.M. the Council met at the Nacogdoches Road well site with Public Works Director Samuel Boswell giving a tour of the facilities and explaining the workings of the system. The meeting was recessed at approximately 6:5G. 2. The Council reconvened at 7:00 P.M. at the Public Works Utility Yard on F.M. 1518 where again Mr. Boswell conducted a tour of his facilities and gave a briefing on the present and future plans of his department. The meeting was recessed at apprOXimately 7:45. 3. At 7:55 the meeting was reconvened at the Municipal Complex Conference Room, 1400 Live Oak Road. Mayor Sawyer explained to those citizens present that the Council had just toured the Public Works facilities and said that Mr. Boswell had really made headway in that department. The Council will continue meeting with department heads at future workshops and would really benefit by dis- cussing plans with each department head. A. General Discussion - Mr. Gilmore discussed some of the pro- posed ordinances with Council. One concerned licensing coin operated machines. The concensus of the Council was not to pursue this ordinance at the present time. The City Manager was to look into the possibility of registering all business in the city. .