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ccreg 05-04-1982 164 REGULAR MEETING OF THE CITY COUNCIL MAY 4, 1982 The Schertz City Council convened in Regular Session, Tuesday, May 4, 1982 at 7:00 P.M. in the Council Chambers, 1400 Live Oak Road with the following members present: Mayor Earl W. Sawyer, presiding; Mayor Pro~. Tem Jacqueline Lawler; Charles B. Sharpe; William G. Courtney; Jeff Duffield. Staff present were City Manager Jimmy G. Gilmore; City Attorney Richard W. Harris and City Secretary June G. Krause. Mayor Sawyer welcomed everyone and said we were especially priviledged to have members of the Student Council present, along with their Councilor Ken Place. This had been Student Government Day and approximately 25 students visited the city offices to learn something about their city government. He then introduced the students sitting with the Council at this meeting as Sheryl Kinney, Mayor; Tomi Overstreet, Place 1; Tom Scott, Place 2; Piper Partridge, Place 3 and Paige Whitley, Place 4. #1 APPROVAL OF MINUTES: Mr. Sharpe moved to accept the minutes of the regular meeting of April 20, 1982. Mr. Duffield seconded the motion which carried as follows: AYES: Councilmembers Sharpe, Courtney, Duffield and Lawler NAYS: None #2 HEARING OF RESIDENTS: There were none at this time. #3 COUNCIL APPOINTMENT: Mayor Sawyer explained that when he was sworn in as Mayor, that created a vacancy on the Council. Council had screened several applicants and he then called for a nomination. Mrs. Lawler moved that Adolph Aguilar be appointed to fill the Council seat for Place 4. Mr. Duffield seconded the motion. As there were no further nominations for this position, Mayor Sawyer called for a vote, with Mr. Aguilar being appointed as follows: . ; "_. "', r'o_ ~J AYES: Councilmembers Sharpe, Courtney, Duffield and Lawler NAYS: None Mr. Sawyer thanked both Hal Baldwin and Mr. Aguilar for their interest in serving on the City Council. Mr. Adolph Aguilar was then sworn into office by Mayor Sawyer, and took his place on the Council. #4 BID AWARD: Mr. Gilmore asked to pass this item temporarily. #5 PERSONNEL & EMPLOYEE MANUAL: This is a consideration of revisions to both the Personnel Policy and Manual as discussed at the last workshop meeting. Mr. Duffield moved these revisions to the Personnel and Employee Manuals concerning Section s 10.3 and 1.11 be approved as submitted. Mrs. Lawler - ~ I i. '1 f'r' .:..t)~ seconded the motion which carried with the following vote: AYES: Councilmembers Sharpe, Courtney, Duffield and Lawler ABSTAINING: Mr. Aguilar NAYS: None #6 ORDINANCE: The Mayor introduced and read the caption of an ordinance as follows: AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING CERTAIN PERSONS WHO ARE DISABLED AND UNABLE TO WORK AND DRAWING DISABILITY BENEFITS AS AUTHORIZED BY THE SOCIAL SECURITY ADMIN- ISTRATION TO BE ENTITLED TO AN AD VALOREM PROPERTY TAX EXEMPTION ON THEIR PROPERTY LOCATED IN THE CITY OF SCHERTZ, TEXAS, AS AUTHORIZED BY ARTICLE VIII, SECTION l-b(b) OF THE TEXAS CONSTI- TUTION; AND REPEALING ORDINANCE NO. 81-T-19. Mrs.Lawler moved to accept this ordinance, which repealed Section II of Ordinance No. 81-T-19. Mr. Sharpe seconded the motion which carried with the following vote: AYES: Counci1members Sharpe, Courtney, Duffield5 Aguilar and Lawler NAYS: None #7 ORDINANCE: Mayor Sawyer introduced and read the caption of the ordinance as follows: AN ORDINANCE APPROVING OF A WRITTEN AGREEMENT BETWEEN THE CITIES OF SCHERTZ AND CIBOLO, TEXAS, WHICH RESOLVES BOUNDAY DISPUTES BETWEEN SAID CITIES AND ESTABLISHES AN AGREEMENT IN WRITING APPORTIONING THE EXTRATERRITORIAL JURISDICTION OF SAID CITIES. Mr. Sharpe moved to approve the first reading of this ordinance extablishing the ETJ lines between Schertz and Cibolo. Mr. Courtney seconded the motion which carried with the following vote: AYES: Councilmembers Sharpe, Courtney, Duffield, Aguilar and Lawler ( ,- NAYS: None #8 BAD DEBT: Mr. Courtney moved to charge off the utility bad debts as submitted. Mrs. Lawler seconded the motion. Mr. Aguilar questioned the large amount of one of the items'on the list and Mr. Gilmore asked Alice Austin to explain the large amount. There being no further discussion, Mayor Sawyer called for a vote on the motion before the floor, with the motion carrying as follows: AYES: Councilmembers Sharpe, Courtney, Duffield, Aguilar and Lawler NAYS: None r/ "', i ,~".... I 166 #9 CVA&DAC: Mayor Sawyer explained that when the Cibolo Valley Alcohol and Drug Abuse first went into operation, the City of Schertz agreed to pay the utilities for six months and they would come back and ask for an extention if they were not self-supporting by that time. Mr. Gilmore said that we had scheduled the Chairman to come before Council but he is in the hospital and a member of the Board was present to answer any questions. He introduced Mr. David Dillworth. Mr. Dillworth explained a little about their operation, such as they have someone in the office at least two hours a day and have had 391 clients, which averages out to about 19 a week. They furnish a place for the AA to meet - with the average weekly use of the building of 40 hours or more. The still have crisis line availability and are planning steps of implemen- ting talks on drug abuse in the elementary schools., He said their board meets the first Wednesday of each month at 7:00 P.M. and invited the Council to attend some of their meetings. Mrs. Lawler moved to extend the agreement for the City paying the utilities on the CVADAC building for one year. Mr. Courtney seconded the motion which carried with the following vote: ;\4,.<:' AYES: Councilmembers Sharpe, Courtney, Duffield, Aguilar and Lawler NAYS: None details of the necessity. #10 TEMPORARY ANIMAL SHELTER: The Mayor introduced the subject and asked Mr. Gilmore to explain the The City Manager explained that Universal City has notified the City that their shelter will no longer be available to us past the 1st of June. San Antonio would be the closet place to take animals and we would have to pay at least $12.50 per animal. He said he had been working with CCMA for a lease of the land at the old sewer plant for a temporary shelter. There is already a slab that can be used with a little patching and we have fencing and some materials have been donated (or will be) and the Public Works department employees will do the work. With this we can handle animals in our city and the ones from Cibolo. We have been paying U.C. $7.50 per animal, which we will be saving and can collect this amount from Cibolo. He said he had been contacted by Randolph about contracting for their animals as well. There is a posibility of making the shelter pay for itself. Mr. Gilmore said he was asking for approval to pursue this temporary shelter and go ahead with the reapirs. Mrs. Lawler moved to grant approval of a temporary animal shelter for the City of Schertz. Mr. Sharpe seconded the motion. Mr. Courtney asked if any of the surrounding communities were planning to put up a temporary shelter; Mr. Gilmore said Schertz was the only one. U.C. will eventually build a permanent shelter, but they are trying to go with Converse now. The vote on the motion before the floor showed the motion carried as follows: :i" :f0' "(\ AYES: Councilmembers Sharpe, Courtney, Duffield, Aguilar and Lawler NAYS: None 1____, i 167 #11 RESOLUTION: Mayor Sawyer introduced and read the following captioned resolution in its entirety: RESOLUTION NO. 82-R-4 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, SUPPORTING ADDITIONAL HEALTH CARE SERVICES AND THE CONSTRUCTION OF A ONE HUNDRED BED HOSPITAL IN THE RANDOLPH REGION. Mr. Sharpe moved to accept the resolution to support the hospital. Mr. Courtney seconded the motion which carried as follows: Mr. Duffield said that his vote on this motion did not mean that he was against the hospital being proposed for Live Oak; but merely, that he was a member of another hospital board. AYES: Councilmembers Sharpe, Courtney, Aguilar and Lawler ABSTAINING: Mr. Duffield NAYS: None )-- Mayor Sawyer asked to go back to item #4 at this time. #4 BID AWARD: Mr. Gilmore explained that the electrical system at the large pavilion in the park was a hazard to all people using the pavilion. A new wiring system has been needed for years. The Council authorized going out for bids, which the staff did. Only one bid was received from Gerard Electric in the amount of $3,875.00. This amount is in line with the estimates of both the Public Works Director and the City Engineer. Mrs. Lawler moved to award the bid to Gerard Electric Company in the amount of $35875.00 for electrical system alterations at the large pavilion. Mr. Duffield seconded the motion. Mr. Duffield asked how many companies did we mail bid applications to. Mr. Gilmore said we mailed bids to four different companies as well as the regular advertisements in the papers, which is standard procedures. On being questioned by Mr. Aguilar as to the length of time this project will take, Mr. Gilmore said he hoped to have it ready before the 4th of July Jubilee. Mayor Sawyer then called for a vote on the motion on the floor, with the following results. AYES: Councilmembers Sharpe, Courtney, Duffield, Aguilar and Lawler NAYS: None '-- ~ #12 EXECUTIVE SESSION: None needed. #13 CITY MANAGER'S REPORT: (a) Next Wednesday at regular workshop the City Council is scheduled to hear a report on the library. They have requested that Council meet at the library at 6:30 P.M. for a tour and discussion. (b) the power outage the previous night was created by an 18 wheeler pulling out of an area on the south side of town and taking some of the electric wire with him. It was an area where he should not have been. (c) Mr. Gilmore said he would like to compliment the young people who attended government day and staff 168 feels they learned as much as the students. #14 ITEMS BY MAYOR: None #15 ITEMS BY COUNCIL: Mr. Courtney advised that he had attended the Library Board meeting and several questions came up. (1) There has been two broken windows for a long time, how long does it take to get these repaired. Mr. Gilmore said there is some question as to whether it would be better to repair with glass or board them up; but at any rate with the water problems, we have fallen behind in repairs. (2) Is the grass cutting part of the city main- tenance? Mr. Gilmore said there is a maintenance man who goes down once a week and cleans the inside of the building and the parks department has the grass cutting on a week to 10 day schedule. (3) the outside lights have been out for a very long time. Mr. Gilmore, these lights are replaced quite frequently - too frequently - there is something wrong with the system but as yet we have not discovered just where the problem is. (4) Mrs. Landis indicated that she had discussed the budget with the City Manager and had two days notice to submit her budget. Mr. Gilmore said the submittal date for department heads to get their budget in was discussed at two staff meetings. When she asked for additional time, she was granted more time. The budget is of course incomplete at this time and he will be discussing it with Mrs. Landis and all department heads more before submitting his proposal to the Council. Mr. Courtney asked when the latest time they could come in and was told anytime until the Council approves the budget, which by charter should be done prior to or by the 20th of August. Mr. Duffield said he was sorry he could not be here for Student Day and remembered that last year we really had fire works. He also welcomed Mr. Aguilar and to say how difficult it was to make this decision. He said he hoped that Mr. Baldwin would continue to take an interest and perhaps in the future see him as a member of the Council. Mr. Aguilar thanked the Council for appointing him and that he was glad to be here and would do the best he can. Mrs. Lawler thanked the students for a nice day and also welcomed Mr. Aguilar. #16 ADJOURNMENT: On a motion by Mr. Courtney, seconded by Mrs. Lawler and unanimously carried, the meet'ng was declared adjourned at 7:42 P.M. r ATTEST: II - -