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02-26-2007 Minutes Schertz Parks and Recreation Board Schertz, Texas 78154 February 26, 2007 6:00 p.m. Attending: Board Members Richard Coon, Chairman Lawrence Brenner, Vice Chairman Glen Berquist Aundra Davis Johnie McDow Wendy Swan Staff Members Gail Douglas, Community Services Director Don Cramer, Parks & Recreation Superintendent Sandy Bryant, Administrative Assistant City Council Liaison Jim Fowler Members Absent Jerry Graham Debbie Roberts Others Present Michael Carpenter, Councilman David L. Scagliola, Councilman Sally Macias Ray Mueller 1. CALL TO ORDER Chairman Richard Coon called the meeting to order at 6:10 pm. Councilman Michael Carpenter informed the board that due to a realignment of council liaisons he would no longer be the liaison for the Parks and Recreation Board. Councilman Jim Fowler will be his replacement effective immediately. Mr. Carpenter also informed the board that all business matters for the Buffalo Valley Youth Association (BVY A) would be submitted through the Parks and Recreation Board. 2. CITIZENS TO BE HEARD There were no citizens to be heard. 3. APPROVAL OF MINUTES Mr. Johnie McDow made a motion to approve the February 5, 2007 minutes. Mr. Lawrence Brenner seconded the motion. The vote to approve the minutes was unanimous. 4. DISCUSSION AND POSSIBLE ACTION ON PARKLAND DEDICATION FEES: Ms. Wendy Swan provided 2 drafts of the Parkland Dedication ordinance and information on the methodology used for fee calculation to the board for review and discussion. The first draft put the level of service at 2.5 acres of parkland per 1000 population for neighborhood parks and linear parks. This draft would require developers to provide 1 acre of parkland for every 141 dwelling units. Fee in lieu of land would be $177.00 per dwelling. Park development cost would be $531.00 per dwelling. The second draft put the level of service at 3.5 acres of parkland per 1000 population for neighborhood parks and linear parks. This draft would require developers to provide 1 acre of parkland for every 101 dwelling units. Fee in lieu ofland would be $247.00 per dwelling. Park development cost would be $742.00 per dwelling. Mr. JOhnie McDow made a motion the board approve the 3.5 acres per 1000 population for the neighborhood and linear parks and notify Mr. Brent Luck to change the acreage in the Parks & Open Space Master Plan to reflect this change. Mr. Lawrence Brenner seconded the motion. The vote to approve these changes was unanimous. Ms. Wendy Swan provided the board with a draft Unified Development Code as it applies to Parkland Dedication and requested the board draft a plan dividing the City into park zones. Mr. Glen Berquist suggested she contact New Braunfels and ask about the criteria they used to plan the park zones for their city. Ms. Swan made a motion the board draft a plan to divide the City into park zones. Mr. Lawrence Brenner seconded the motion. The vote to draft a plan was unanimous. The plan will be on the March agenda. 5. DISCUSSION AND POSSIBLE ACTION ON A TEXAS PARKS & WILDLIFE GRANT APPLICATION: Ms. Gail Douglas advised the board that the grant application has to be in by June 1,2007. She asked the board which trails they want to put into the grant request. Mr. Brent Luck recommended the trail from Live Oak Road to Elbel would be a good place to start and that crushed granite be used for the surface of the trails. The grant will be on the March agenda. 6. DISSCUSSION AND POSSIBLE ACTION ON PARKING LOT OPTIONS FOR CUT- OFF PARK: Mr. Johnie McDow requested the board consider the possibility of putting a small parking lot in Cut-Off Park. Ms. Gail Douglas told him the curb cut would need TEXDOT approval. Ms. Wendy Swam made a motion for Mr. McDow to attend the next Texas Safety Advisory Commission (TSAC) meeting and present the request and then report back to the board. Mr. Glen Berquist seconded the motion. The vote to have Mr. McDow attend the meeting and report back to the board was unanImous. 7. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDING THE NEW SCHERTZ BALLFIELDS BE A NON-SMOKING FACILITY: Mr. Johnie McDow requested the board consider recommending to City Council that the new Schertz Ballfields be designated a non-smoking facility. Mr. Lawrence Brenner made a motion that the board recommends to City Council the new ball fields be designated a non-smoking facility. Mr. McDow seconded the motion. The vote to submit the recommendation to City Council was unanImous. 8. DISCUSSION AND POSSIBLE ACTION ON ESTABLISHING A TIMETABLE AS A WORKINGIPLANNING GUIDE FOR THE PARKS AND RECREATION BOARD: Mr. Lawrence Brenner who asked for this agenda item requested we postpone the item until the March meeting. . 9. ITEMS BY MEMBERS Mr. Glen Berquist presented a proposal to upgrade and improve Ashley Park soccer field and perhaps add a dirt baseball field. Ms. Wendy Swan agreed to provide him information on a possible grant for the improvements. No action was taken on this item. 6. ITEMS BY STAFF Councilman Jim Fowler suggested the board look into possible joint parks with the city of Cibolo. 7. ADJOURNMENT The meeting was adjourned at 8:25 pm. The next meeting of the Schertz Parks and Recreation Board will be Monday, March 19,2007 at 6:00 pm in the BVYA building at 401 Oak Street.