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06-09-2020 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL June 9, 2020 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treated Work cooperatively s a team City Council will hold its regularly scheduled meeti at p.m., Tuesday, June , at the City Council Chambers. e I attending the meeting in e° , residents will have the opportunity to watch the meeting via live stream on the City's YouTube Channel. Call to Order Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Tim Brown) Presentations 2019 Achievement of Library Excellence Award Presentation - Presentation regarding the Texas Municipal Library Directors Association Excellence Award. (M. Browne /B. James /M. Uhlhorn) 1, Resolution No. 20 -R -59 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas approving the 2020 Recipients of the Hal Baldwin Scholarship. (M. Browne /S. Gonzalez) Presentation to follow approval. June 9, 2020 City Council Agenda Page 1 Employee Recognition • Engineering Department - Christopher Blain - Graduate Engineer (K. Woodlee) • Parks Department - Matthew Piller - Seasonal Parks Worker 1 (L. Shrum) • Police Department - Charles Exavier, Ian McMath - Police Officers (V. Jones) • Police Department - Stephanie Luna, Zue Tellez - Police Communication Officers (K. Harris) City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (R. Gutierrez) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 2. Minutes - Consideration and /or action regarding the approval of the minutes of the regular meeting of June 2, 2020. (B. Dennis) 3. Ordinance No. 20 -D -20 - Consideration and /or action approving an Ordinance providing that the Code of Ordinances of the City of Schertz, Texas be amended by revising Chapter 86, Section 86 -115, Maximum limits generally on specific streets, adding the maximum speed limits of Cibolo Valley Drive to a construction speed limit and thus temporarily changing the maximum speed limit, and declaring an emergency. First & Final Reading (B. James /K. Woodlee /J. Nowak) June 9, 2020 City Council Agenda Page 2 4 Resolution No. 20 -R -66 - Consideration and /or action approving a Resolution by The City Council Of The City Of Schertz, Texas Amending Resolution No. 20 -R -57 Approving Management Advisory Group Report On City Classification And Compensation Study And Other Matters In Connection Therewith. (M. Browne /C. Kelm /J. Kurz) 5. Resolution 20 -R -62 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a master service agreement between the City of Schertz and the Cibolo Valley Local Government Corporation ( "CVLGC ") for Management Services and other matters in connection therewith. (C. Kelm/S. Williams /A. Beard) Resolution 20 -R -60 - Consideration and /or action approving a Resolution with the Schertz Seguin Local Government Corporation (SSLGC) Fiscal Year 2020 -2021 Annual Budget and other matters in connection therewith. (C. Kelm/S. Williams /A. Beard) '] Resolution 20 -R -61 - Consideration and/or action approving the Schertz Seguin Local. Government Corportation (SSLGC) Fiscal Year 2020 -2021 Water Rates and other matters in connection therewith. (SSLGC Resolution #SSLGC R20 -06) (C. Kelm/S.Williams /A. Beard) g Resolution No. 20 -R -65 - Consideration and/or action approving a resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to sign Memorandum Of understanding With The Guadalupe County Fire Marshal's Office For Rescue Task Force Equipment and other matters in connection therewith. (C. Kelm/K. Long) 9. Resolution No. 20 -R -58 - Consideration and /or action approving a Resolution authorizing expenditures in an amount not to exceed $65,738 with C -3 Environmental Inc. (C. Kelm/S. Williams /D. Letbetter) 10 Resolution 20 -R -63 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing expenditures in an amount not to exceed $250,025 with Tymco, Inc. in Fiscal Year 2019 -20 and other matters in connection therewith. (C. Kelm /S. Williams /D. Letbetter) 11. Resolution 20 -R -64 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz authorizing an Interlocal Agreement between the City of Schertz and the Alamo Area Council of Governments ( "AACOG ") related to the provision of goods and /or services to Joint Base San Antonio ( "JBSA ") and other matters in connection therewith. (C. Kelm/J. Gohlke) 12. Resolution No. 20 -R -56 - Consideration and/or action by the City Council of the City of Schertz, Texas approving a Resolution authorizing the approval of the Bexrr Metro 911 budget for fiscal year 2021, and other matters in connection therewith. (M. Browne /C. Kelm) Public Hearings June 9, 2020 City Council Agenda Page 3 13 Ordinance No. 20 -S -17- Conduct a public hearing, consider and /or take action on a request to amend the official zone map by rezoning approximately 0.5 acres of land from Single - Family Residential District (R -2) to Main Street Mixed Use District (MSMU), located at 619 Main Street, City of Schertz, Guadalupe County, Texas (B. James, L. Wood, N. Koplyay) First Reading 14. Ordinance Number 20 -S -16 - Conduct a public hearing, consider and /or take action on a request to amend the Comprehensive Land Use Plan by changing approximately 229 acres of the Future Land Use Map from the Mixed Use Neighborhood and Agricultural Conservation land use designations to the Single - Family Residential land use designation, generally located approximately 6,000 feet east of the intersection between FM 1518 and Lower Seguin Road, also known as Bexar County Property Identification Numbers 309419, 309811, 310011, and 310013, City of Schertz, Bexar County, Texas (B. James, L. Wood, N. Koplyay) First Reading Roll Cali Vote Confirmation Workshop 15. Workshop Discussion and Update (Ordinance 20- H -1.8) - Discussion and update regarding the COVID -19 virus and our current Ordinance No. 20 -H -18 Declaration of Local Disaster. (M. Browne /K. Long) Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 5TH DAY OF JUNE 2020 AT 3:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. June 9, 2020 City Council Agenda Page 4 CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 1 1 This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. ff you require special assistance or have a request for sign interpretative services or other services, please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Gutierrez Councilmember Scagiiola — Place 5 Audit Committee Cibolo Valley Local Government Corporation - Investment Advisory Committee Alternate Main Street Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions - Alternate Schertz- Seguin Local Government Corporation Councilmember Davis— Place 1 Councilmember Scott — Place 2 Audit Committee Interview Committee for Boards and Commissions Interview Committee for Boards and Commissions Main Street Committee - Chair Schertz Housing Authority Board TIRZ II Board Councilmember Larson — Place 3 Councilmember mDahlemmm- Place 4 ......... Main Street Committee — Vice Chair Cibolo Valley Local Government Corporation Interview Committee for Boards and Commissions TIRZ II Board Councilmember Heyward — Place 6 Councilmember Brown — Place 7 Audit Committee Main Street Committee Investment Advisory Committee Schertz- Seguin Local Government Corporation - Schertz Animal Services Advisory Alternate Commission June 9, 2020 City Council Agenda Page 5 ei Olum City Council June 9, 2020 Meeting: Department: Executive Team Agenda No. 1. Subject: Resolution No. 20 -R -59 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas approving the 2020 Recipients of the Hal Baldwin Scholarship. (M. Browne /S. Gonzalez) Presentation to follow approval By Resolution No. 09 -R -03 in 2009, the City Council established the Hal Baldwin Scholarship. The Hal Baldwin Scholarship Committee, a committee that assists the City Council with the scholarship process, reviewed the applications and recommends the following students as recipients for the 2020 Scholarship: Sarah McMurry - $5,000 Alexa Harper - $2,500 Jacob Brehm - $2,500 Ms. McMurry is a senior at Randolph High School and will attend Texas A &M University in the fall. She plans to participate in the Navy ROTC program as a member of the Corps of Cadets with her goal to go into pilot training and become a fighter pilot in either the Navy or Marines. Ms. Harper is a senior at St. John Paul II Catholic High School and will attend Benedictine College in the fall. She plans to become an officer in the Air Force, with an ultimate goal of becoming a physician in the Air Force. Mr. Brehm is a senior at Samuel Clemens High School and will attend McKendree University in the fall. He plans to attend law school after college and run for the United States Congress in Texas. FISCAL IMPACT $10,000 to come from Hal Baldwin Scholarship Fund 1uU ►1& WLI Adoption of Resolution 20 -R -59 Attachments Resolution RESOLUTION NO. 20 -R -59 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE 2020 RECIPIENTS OF THE HAL BALDWIN SCHOLARSHIP, AND RESOLVING OTHER MATTERS iN CONNECTION THEREWITH WHEREAS, on February 10, 2009, the City Council of the City of Schertz, Texas created the Hal Baldwin Scholarship to honor Mayor Hal Baldwin for his many years of public service to the City of Schertz; and WHEREAS, this scholarship is awarded to graduating high school seniors who live in the City of Schertz who desire to pursue a career in public service; and WHEREAS, students desiring to be considered for the Scholarship must attend/view at least two Schertz City Council meetings, prior to submitting their application; and WHEREAS, students must submit a statement that describes what the meaning of public service is to them and a statement regarding their educational goals and career intentions that reflects his or her interest in public service; and WHEREAS, there is a Hal Baldwin Scholarship Committee to assist the City Council with the scholarship process by recommending potential scholarship winners to the City Council; and WHEREAS, the Scholarship Committee has recommended that Sarah McMurry, Alexa Harper and Jacob Brehm receive the Hal Baldwin Scholarship for 2020; and WHEREAS, the City Council hereby finds that awarding Sarah McMurry, Alexa Harper and Jacob Brehm the 2020 Hal Baldwin Scholarship serves a public purpose by encouraging and assisting Schertz graduating high school seniors pursue their interest in public service at the collegiate level. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City Council hereby awards the 2020 Hal Baldwin Scholarship in the amount of $5,000 to Sarah McMurry, $2,500 to Alexa Harper, and $2,500 to Jacob Brehm. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters ordained herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Resolution shall be in force and effect from and after its final passage. PASSED AND APPROVED on the 9t' day of June, 2020. Mayor, Ralph Gutierrez ATTEST: Brenda Dennis, City Secretary (City Seal) Agenda No. 2. ei Olum City Council June 9, 2020 Meeting: Department: City Secretary Subject: Minutes - Consideration and /or action regarding the approval of the minutes of the regular meeting of June 2, 2020. (B. Dennis) The City Council held a Regular City Council meeting on Tuesday June 2, 2020. Staff recommends approval of the draft minutes. Attachments 6 -2 Draft minutes DRAFT MINUTES REGULAR MEETING June 2, 2020 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on June 2, 2020, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Present: Mayor Ralph Gutierrez; Mayor Pro-Tem Tim Brown; Councilmember Mark Davis; Councilmember Scott Larson; Councilmember Michael Dahle; Councilmember David Scagliola; Councilmember Allison Heyward Absent: Councilmember Rosemary Scott City City Manager Dr. Mark Browne; Assistant City Manager Brian James; Staff. Assistant City Manager Charles Kelm; City Attorney Daniel Santee; City Secretary Brenda Dennis; Assistant to the City Manager Sarah Gonzalez; Call to Order Mayor Gutierrez called the meeting to order at 6:00 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Heyward) City Events and Announcements *Announcements of upcoming City Events (B. James/C. Kelm/S. Gonzalez) No announcements were provided. *Announcements and recognitions by the City Manager (M. Browne) None were provided. *Announcements and recognitions by the Mayor (R. Gutierrez) None were provided. n Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fall out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Gutierrez indicated that no one signed up on the sheet in the back and then recognized City Secretary Brenda Dennis and asked if anyone had provided information prior to the meeting. Ms. Dennis stated no one had signed up prior. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. The following was read into record: 1. Minutes — Consideration and /or action regarding the approval of the minutes of the Council Pre - budget Workshop meeting of May 22, 2020 and the minutes of the Regular meeting of May 26, 2020. (B. Dennis) N 2. Appointments /Reappointment and Resignations to the various City Boards, Commissions and Committees — Consideration and /or action regarding appointments /reappointments and resignations to The Board of Adjustment, Building and Standards Commission, Economic Development Corporation Board, Capital Improvement Advisory Committee (CIAO), Historical Preservation Committee, Library Advisory Board, Planning & Zoning Commission, Parks & Recreation Advisory Board and the Transportation Safety Advisory Commission. (Mayor /Council /B. Dennis) Mayor Gutierrez recognized Councilmember Larson who moved to add agenda items 3 and 4 to consent. Moved by Councilmember Scott Larson, seconded by Councilmember Allison Heyward to add agenda items 3 and 4 to consent. AYE: Mayor Pro -Tem Tim Brown, Councilmember Mark Davis, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed Moved by Councilmember Michael Dahle, seconded by Councilmember Scott Larson to approve consent agenda items 1 through 4. AYE: Mayor Pro -Tem Tim Brown, Councilmember Mark Davis, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed Discussion and Action Items Mayor Gutierrez read items 3 and 4 into record to include them under consent. 3. Resolution No. 20 -R -55 - Consideration and/or action approving a Resolution accepting the Semi - annual report with respect to the progress of the Capital Improvements Plan, and other matters in connection therewith. (B. James /J. Walters) 4. Resolution No. 20 -R -57 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas approving Management Advisory Group report and recommendations on City Staff Classification and Compensation Study and other matters in connection therewith. (M. Browne /C. Kelm /J. Kurz) 3 Roll Call Vote Confirmation Mayor Gutierrez recognized City Secretary Brenda Dennis who provided the roll call vote confirmation for agenda items 1 through 4. Workshop 5. Workshop Discussion and Update (Ordinance 20 -H -18) - Discussion and update regarding the COVID -19 virus and our current Ordinance No. 20 -H -18 Declaration of Local Disaster. (M. Browne /K. Long) Mayor Gutierrez recognize Fire Chief Kade Long and Assistant City Manager Brian James who provided updated information regarding the COVID-19 virus, the recent city facilities openings, upcoming facility openings and information regarding plans for the July 4th celebration. Information available in City Council Packets - NO DISCUSSION TO OCCUR Mayor Gutierrez mentioned agenda items 6 and 7 which were in the City Council packets as well as on our city website. 6. Special Events Quarterly Update 7. Monthly update on major projects in progress /CIP. (B. James /K. Woodlee) Requests and Announcements • Announcements by the City Manager. City Manager Dr. Mark Browne announced Friday, June 5 from 10:00 a.m. to 2:00 p.m. the school district is planning a parade for the senior class. The details are still being worked out. Schertz does not anticipate any planned road closures for this event. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. No requests at this time. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) 11 • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Gutierrez recognized Councilmember Dahle who made the following remarks: • Congratulated Maggie Titterington for her ten -year anniversary with the Chamber and commented on her exceptional work for our communtity. Mayor Gutierrez recognized Councilmember Allison Heyward who made the following remarks: • Attended the Tax Budget Seminar Webinar. Adjournment Mayor Gutierrez adjourned the meeting at 6:27 p.m. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary ei Olum City Council June 9, 2020 Meeting: Agenda No. 3. Department: Engineering Subject: Ordinance No. 20 -D -20 - Consideration and/or action approving an Ordinance providing that the Code of Ordinances of the City of Schertz, Texas be amended by revising Chapter 86, Section 86 -115, Maximum limits generally on specific streets, adding the maximum speed limits of Cibolo Valley Drive to a construction speed limit and thus temporarily changing the maximum speed limit, and declaring an emergency. First & Final Reading (B. James /K. Woodlee /J. Nowak) IyX1 4X1III0017 The segment of Cibolo Valley Drive within the City of Schertz (from IH 35 to Old Wiederstein Road) is currently under construction. A significant part of achieving safe conditions throughout the construction site, vehicle speed along the roadway must be reduced. A wholistic effort is being undertaken including signage, and outreach via social media. In order to enforce a safer speed, a maximum construction speed limit needs to be adopted. Construction speed zones will be in effect when speed reduction signs are displayed within the limits of the construction project. The maximum construction speed limit of 25 miles per hour (mph) in this construction zone of Cibolo Valley Drive will be included in the City's Code of Ordinances Sec. 86 -115. The completion of this project shall cancel these provisions of the ordinance, applying to the project, and any remaining construction speed zone signs shall be removed. The speed limit will return to 35 mph. Because this project is being performed through a partnership with the City of Cibolo, City of Schertz staff reached out to Cibolo staff to ensure that Cibolo is in support of this ordinance. The response from Cibolo provided a positive confirmation of their support of establishment of the construction speed limit. GOAL The goal of this ordinance is to ensure safe speed limits are established and enforceable through the City's Code of Ordinances. COMMUNITY BENEFIT The benefit of this ordinance is to provide for safe travel and a safe construction site for residents of and visitors to the City of Schertz. SUMMARY OF RECOMMENDED ACTION Approval is recommended to allow for placement of the construction speed limit signs and enforcement of the posted speed limit. FISCAL IMPACT There is no fiscal impact of this ordinance to the City. RECOMMENDATION Staff recommends approval of Ordinance 20 -D -20 on the First and Final reading and declaring an emergency. Attachments Ordinance 20 -D -20 ORDINANCE NO. 20 -D -20 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS, BE AMENDED BY REVISING SECTION 86 -115, MAXIMUM LIMITS GENERALLY ON SPECIFIC STREETS; AND PROVIDING AN EFFECTIVE DATE AND DECLARING AN EMERGENCY WHEREAS, it has been established that the maximum speed limits need to be included for Cibolo Valley Drive (previously Wiederstein Road between IH 35 and Old Wiederstein Road) in the Code of Ordinances where a construction speed zone is in effect when signs are displayed within the limits of the roadway improvement construction project. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1 THAT, Section 86- 115 - Maximum limits on specific streets of the Code of Ordinances be amended with the addition as follows: Street Extent Seed MPH, Cibolo Valley Drive (formerly 71c- Section 35 to the intersection with Old Wiederstein Road 25 known as Wiederstein Road) City Limits). 2 The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3 All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4 This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5 If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6 It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7 This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 8 The completion of construction activities and acceptance of improvements by the City of Schertz shall cancel the provision of this ordinance applying to said project. PASSED ON FIRST AND FINAL READING, the Stn day of June, 2020. Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (CITY SEAL) ei IZIUM City Council June 9, 2020 Meeting: Department: Human Resources Agenda No. 4. Subject: Resolution No. 20 -R -66 - Consideration and /or action approving a Resolution by The City Council Of The City Of Schertz, Texas Amending Resolution No. 20 -R -57 Approving Management Advisory Group Report On City Classification And Compensation Study And Other Matters In Connection Therewith. (M. Browne /C. Kelm /J. Kurz) On June 2, 2020, Council approved Resolution 20 -R -57 accepting the Report from MAG and directing staff to develop an implementation strategy effective July 1, 2020. MAG recommended including language in the resolution to include a provision that for a period of at least six (6) months, the Human Resources Department, in conjunction with MAG, be authorized to review and update any anomalies in the study that may be discovered. However, this recommendation was made after the resolution had been drafted and provided to Council in advance of the June 2nd meeting. Staff had intended to recommend including language in the resolution to allow the City Manager to approve corrections and changes as necessary in developing the first phase of implementation and adjust job descriptions and titles. If there are significant changes to the study or substantial increases in implementation costs, the study will be brought back to Council. The proposed resolution provides flexibility to make changes where a position or employee was mistakenly placed in the wrong pay grade, eliminate a classification that is no longer used, or has an incorrect duty title listed, for example. To this end, staff is requesting Council approve Resolution 20 -R -66 amending Resolution 20 -R -57 to include a provision to allow the City Manager to make changes to the study as necessary. Attachments Draft Resolution 20 -R -66 RESOLUTION NO. 20 -R -66 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING RESOLUTION NO. 20 -R -57 APPROVING MANAGEMENT ADVISORY GROUP REPORT ON CITY CLASSIFICATION AND COMPENSATION STUDY AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City Council of the City of Schertz (the "City ") identified performing a classification and compensation study for City employees as a priority in the City's FY 19 -20 budget; and WHEREAS, the City entered into agreement with Management Advisory Group (MAG) with the desire to conduct a survey of targeted cities, compare their classification and compensation packages with the City's and make recommendations to achieve optimal, fiscally responsible competitiveness for the City employees within the market; and WHEREAS, MAG presented their report and recommendations to City Council on May 22, 2020 and Council approved Resolution 20 -R -57 on June 2, 2020 accepting the Final. Report from MAG and directing staff to develop an implementation strategy effective July 1,2020; and WHEREAS, it is recommended to include a provision authorizing the City Manager to make corrections and minor changes to the study. BE IT RESOLVED BY THE CITY COUNCILL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby amends Resolution 20 -R -57 to include a provision authorizing the City Manager to make minor changes and corrections to the study. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9t" day of June, 2020. CITY OF SCHE.RTZ, TEXAS Mayor, Ralph Gutierrez ATTEST: City Secretary, Brenda Dennis (CITY SEAL) ei Olum City Council June 9, 2020 Meeting: Department: Purchasing & Asset Management Agenda No. 5. Subject: Resolution 20 -R -62 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a master service agreement between the City of Schertz and the Cibolo Valley Local Government Corporation ( "CVLGC ") for Management Services and other matters in connection therewith. (C. Kelm /S. Williams /A. Beard) In an effort to support the CVLGC, the City of Schertz and CVLGC have developed a Master Service Agreement that will allow for COS to provide Purchasing, IT, and other business related support to CVLGC that would be reimbursed on an actual expense basis by tracking hours /salary. Services provided under this MSA are subject to oversight by the CVLGC Board, CVLGC Executive Director, and City Management. Term of the agreement is May 2020 through September 30n 2021 with the option to renew upon mutual agreement. GOAL To increase efficiency for the CVLGC, ensure compliance with State and Local Law and ultimately ensure CVLGC costs are kept as low as possible. COMMUNITY BENEFIT By ensuring CVLGC maintains compliance with state /local law Schertz is helping to control costs which would impact tax rates and fees passed along to Schertz Residents. SUMMARY OF RECOMMENDED ACTION Staff recommends council approve Resolution 20 -R -62 FISCAL IMPACT This would be a reimbursement agreement with no direct cost. Staff recommends council approve Resolution 20 -R -62 Attachments COS RESOLUTION 20 -R -62 Master Service Agreement CVLGC Resolution RESOLUTION NO. 20 -R -62 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A MASTER SERVICE AGREEMENT BETWEEN THE CITY OF SCHERTZ AND THE CIBOLO VALLEY LOCAL GOVERNMENT COPORATION ( "CVLGC ") FOR MANAGEMENT SERVICES AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into a Master Services Agreement ( "MSA ") with CVLGC for Management Services; and WHEREAS, Management Services would include Purchasing activities, Information Technology activities, and grant access to City Contracts; and WHEREAS, Chapter 791 of the Texas Government Code, as amended, titled Interlocal Cooperation Contracts, authorizes contracts between political subdivisions for the performance of governmental functions and services; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Agreement with CVLGC for Management Services attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with CVLGC. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of June, 2020. CITY OF SCFIERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Imall MASTER SERVICES AGREEMENT m Resolution # -QVLGC2Q2Q-Q4 AGREEMENT FOR MANAGEMENT SERVICES BETWEEN THE CITY OF SCHERTZ AND THE CIBOLO VALLEY LOCAL GOVERNMENT CORPORATION IM013 "49:9#109 14010 THIS AGREEMENT, executed the eMpdav of N\40 — b and between _,2020 y the City of Schertz, a municipal corporation, acting by and through its City Manager, situated in Guadalupe County, Texas (hereinafter referred to as "Schertz"), and the Cibolo Valley Local Government Corporation (hereinafter referred to as "CVLGC") acting by and through its Executive 1—tirector is as follows: LUCIN) That Schertz agrees to provide services to CVLGC according to the terms of this Agreement. For the purpose of this Agreement, the CVLGC Executive Director shall be charged with the tes-,ronsibiliq,, of • Directors C'CVLGC Board"). 1. Provide support services to the CVLGC Executive Director related to purchasing activities in accordance with purchasing laws and remdations. 2. Assist the CVLGC Executive Director in the management of the CVLGC Purchasing Policy and purchasing activities 'including but not limited to assisting with Requests for Proposals and Requests for Qualifications. The services provided by Schertz under this agreement are subject to oversight and direction by the CVLGC Board and the CVLGC Executive Director. Schertz reserves the right through this agreement to utilize the City of Schertz Owner's Representative for duties performed under this agreement. In )=fo and not for any individual. CVLGC Board or Executive Director will have the right during normal business hours, upon three business days' prior written notice, to audit, examine, or reproduce any or records of Schertz related to the performance of its duties under this agreement. X81 . To compensate Schertz for the costs it will incur to perform the services described in this Agreement, CVLGC will reimburse Schertz the actual expenditures incurred. Schertz will submi,'i invoices for services provided to CVLGC on a quarterly basis. Payment from CVLGC will be due tt Schertz wid-iin 60 days after receipt of the inv.ice. om In the event of the termination of this agreement, the CVLGC will be responsible for paying Schertz only the portion of the costs incurred for the period prior to the effective date of termination. W1 MAN 11111111 i I AdLM-9 out of the oerformance 12jr Schertz of its services on behalf of and as �A r this Agreement, excepting only such claims, demands, actions, judgments, and liability arising out of the willful misconduct or gross negligence of Schertz. 1. This contract may be terminated by Schertz or CVLGC, in whole, or from time to time in part, upon ninety (90) day notice from the terminating party to the other party. Termination shall be ninety (90) days after delivery of Notice of Termination specifying to what extent performance ■ work under the contract shall be terminated ninety (90) days after receipt by the notified party. This Agreement shall take effect on the day of IN WITNESS WHEREOF, the parties have executed this Contract Mi the year and on the day indicated. --9bAA&LZM-0- Date ' M • FU - MISML$Auyjffg� .� Date Rmllmr= Oky 11 1 00FA III a.,` ., ITAEREAS, the Cibolo Valley Local • f Corporation (CVLGC) requests to enter into the Management Services Agreement with the City of Schertz beginning 2020 through 30 ,r `f - ` • d1 • 1i f ITIELET1 f plupuzim rcprese propose i Agreement between the parties; and the City of Schertz beginning 2,t-� AA!�j 2020 and endirA 30 2021 unless otherwise renewed or extended at discretion of both f • • Valley Local Government Corporation and the City •:.. Scherm Lesley Pedde, Secretary M Amber Beard, Assistant Secretary tin Murray, Presld It 9MMAIMMEREM ei Olum City Council June 9, 2020 Meeting: Department: Public Works Agenda No. 6. Subject: Resolution 20 -R -60 - Consideration and /or action approving a Resolution with the Schertz Seguin Local Government Corporation (SSLGC) Fiscal Year 2020 -2021 Annual Budget and other matters in connection therewith. (C. Kelm /S. Williams /A. Beard) BACKGROUND A proposed annual budget for the period commencing October 1, 2020 and ending September 30, 2021 has been prepared by the Schertz /Seguin Local Government Corporation (SSLGC) General Manager and Staff. This proposed budget shows a minimal increase in total expenses of approximately 0.2485 %. It is the desire of SSLGC to have the FY2020 -21 SSLGC Budget approved by the City of Schertz City Council. The SSLGC Board of Directors approved the FY 2020 -21 Budget on May 21, 2020. GOAL To approve the SSLGC FY2020 -21 Annual Budget. COMMUNITY BENEFIT The City of Schertz is a member of the Schertz /Seguin Local Government Corporation. It is through SSLGC that the City provides water to it citizens and businesses. Approval of the budget will ensure that the citizens and businesses of Schertz will continue to receive this vital resource and service SUMMARY OF RECOMMENDED ACTION Staff recommends approval of the Resolution approving the proposed SSLGC FY2020 -21 Annual Budget. This budget is based on SSLGC revenue. RECOMMENDATION Staff recommends approval. Attachments Resolution 20 -R -60 SSLGC Annual Budget SSLGC resolution RESOLUTION NO. 20 -R -60 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION FISCAL YEAR 2020 -2021 ANNUAL BUDGET, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Schertz Seguin Local Government Corporation (SSLGC) is a corporation for the provision of and transportation of water wholly owned by both the City of Schertz and the City of Seguin; and WHEREAS, SSLGC By -Laws require that the corporation establish an annual budget and said annual budget must be approved by the SSLGC Board of Directors and both the City of Schertz and the City of Seguin; and WHEREAS the proposed FY 2020 -21 Fiscal. Year Budget, provided herein as Attachment A, has been approved by the SSLGC Board of Directors at their regularly scheduled May Board Meeting; and WHEREAS, the City staff of the City of Schertz (the "City ") recommends that the City approve the Schertz /Seguin Local. Government Corporation Fiscal Year 2020 -21 Annual Budget; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the budget to ensure that the citizens and businesses of Schertz continue to receive excellent and vital water service. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the approval of the Schertz /Seguin Local Government Corporation Fiscal Year 2020 -21 Annual Budget. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of June 2020. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) nG ^hFx i ey„ix w f 1 t 1 I i ' " ED OKI NAL ei 10um City Council June 9, 2020 Meeting: Department: Public Works Agenda No. 7. Subject: Resolution 20 -R -61- Consideration and /or action approving the Schertz Seguin Local Government Corportation (SSLGC) Fiscal Year 2020 -2021 Water Rates and other matters in connection therewith. (SSLGC Resolution #SSLGC R20 -06) (C. Kelm /S.Williams /A. Beard) BACKGROUND In order for the City's corporate partner, the Schertz /Seguin Local Government Corporation (SSLGC) to provide water at the lowest rate possible, SSLGC utilizes the services of Willdan Financial Services as a rate consultant to evaluate and advance its 5 -year rate model annually. This helps to keep rate increases minimal and to keep SSLGC revenue appropriate for current and future operations. For Fiscal Year 2020 -21, the SSLGC Board is recommending, and has approved with SSLGC Resolution SSLGC R20 -06, no increase in the water rates. Attached you will find SSLGC Resolution #SSLGC R20 -06 and the FY2020 -21 SSLGC Water Rates. GOAL To have the City of Schertz City Council approve the SSLGC FY2020 -21 water rates. COMMUNITY BENEFIT The City of Schertz is a member of the Schertz /Seguin Local Government Corporation. It is through the SSLGC that the City provides water to its citizens and businesses. Approval of the water rates will ensure that the citizens and businesses of Schertz will continue to receive this vital service. Staff recommends approval of the Resolution adopting the SSLGC FY2020 -06 water rates. FISCAL IMPACT The City of Schertz debt obligations to SSLGC are increasing as we continue to make bond payments on the parallel pipeline and the Guadalupe County well field and treatment facility. Total City of Schertz debt service payments to SSLGC total $3,875,323.00 for FY2020 -21. 1 Staff recommends approval of the SSLGC proposed water rates for FY 2020 -21. Attachments Resolution 20 -R -61 SSLGC R20 -06 Water rates RESOLUTION NO. 20 -R -61 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION FISCAL YEAR 2020 -21 WATER RATES, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz is a partner in and receives the majority of its potable drinking water supply from a local government corporation known as the Schertz Seguin Local Government Corporation (SSLGC); and WHEREAS, the SSLGC is required to produce and follow an annual budget for each fiscal year and revenue to conduct operations is a key piece of this annual budget; and WHEREAS, the SSLGC has determined that no rate increase is required to meet operating needs in FY 2020 -21; and WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City approve the proposed Schertz /Seguin Local Government Corporation Fiscal Year 2020 -21 Water Rates as adopted by the SSLGC Board of Directors; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the rates to ensure that the citizens and businesses of Schertz continue to receive excellent and vital water service. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the approval of the Schertz /Seguin Local Corporation Fiscal Year 2020 -21 Water Rates. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person . or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of June, 2020. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50506221.1 - 2 - SSLGC WATER RATES FOR FY2020-2021 Effective October 1, 2020 1 Water Rate for Schertz and Seguin Operations and Maintenance $0.91 Water Leases $0.73 Rate per 1,000 gallons $1.64 *Schertz Annual Debt Service Payment $3,875,323 *Seguin Annual Debt Service Payment $2,161,725 2. Water Rate for Selma (Selma Contract #11) and Universal City Operations and Maintenance $0.91 Water Leases $0.73 Transportation $0.38 Cities Distribution S 0.19 Rate per 1,000 gallons $2.21 3. Water Rate for Springs Hill Operations & Maintenance $0.91 Water Leases $0.73 Rate per 1,000 gallons $1.64 *Annual Debt Service Payment $ 187,874 4. Water Rate for Selma 2015 (Selma Contract #2) Operations & Maintenance $0.91 Water Leases $0.73 Cities Distribution Rate per 1,000 gallons $1.83 *Selma 2 Annual Debt Service Payment $ 153,993 ,VNI f;(I 730 IND �,IIIPROI 05-212020 Dal ell"" I irne Printed: 6/5,"2020 1 1:�8�2i AN I SSLGC WATER RATES FOR FY2020-2021 Effective October 1, 2020 5. Water Rate for SAWS TI Operations & Maintenance 0.-9-1 Rate per 1,000 gallons $0.91 *SAWS (SSLGC) — T1 Annual Debt Svc Payment *SAWS (2012 Bond) — T1 Annual Debt Svc Payment Total SAWS T1 Debt Svc 6. Water Rate for SAWS T2 Operations and Maintenance Water Leases Rate per 1,000 gallons *SAWS — T2 Annual Debt Service Payment Total Debt Service Payments $ 724,626 $1,512,787 $2,237,413 $0.91 $0.73 $1.64 $ 226,176 $8,842,504 *Note: The monthly amounts may vary in order to accommodate the due dates of the debt service payment schedule. I,'IVI,(,,( BOARI)APPROI "I'J)" O�-21 2020 P6ntcd: 61"'511'2020 1 1:;8:2,5 ANI ei Olum City Council June 9, 2020 Meeting: Department: Fire Department Agenda No. 8. Subject: Resolution No. 20 -R -65 - Consideration and /or action approving a resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to sign Memorandum Of understanding With The Guadalupe County Fire Marshal's Office For Rescue Task Force Equipment and other matters in connection therewith. (C. Kelm /K. Long) Schertz Fire Rescue has a close working relationship with our partners from Guadalupe County. The Guadalupe County Fire Marshal/ Office of Emergency Management (GCFMO) obtained this grant for the better good of Guadalupe County citizens, visitors and first responders. This grant allows first responders to properly and safely respond to potential acts of terror and other threatening incidents.The grant items included within this MOU are Ballistic Vest, Armor Plates, and Ballistic Helmets. This grant will outfit 14 firefighters. GOAL Authorization for the City Manager to sign Memorandum Of understanding with Guadalupe County for grant equipment. COMMUNITY BENEFIT Provide protective equipment for first responders so our team can safely respond to potential acts of terror of other similar type incidents. 1104 104 F.11 ' / 1 Authorization for the City Manager to sign MOU with Guadalupe County for grant equipment. No fiscal impact as the equipment was acquired on a grant. RECOMMENDATION Staff recommends approval of Resolution 20 -R -65. Attachments n ' •c, MOU City of Schertz RTF RESOLUTION NO. 20 -R -65 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO SIGN AN MEMORANDUM OF UNDERSTANDING WITH THE GUADALUPE COUNTY FIRE MARSHAL'S OFFICE FOR RESCUE TASK FORCE EQUIPMENT AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into an Memorandum of Understanding with Guadalupe County Fire Marshal's Office related to Rescue Task Force Equipment; and WHEREAS, Chapter 791 of the Texas Government Code, as amended, titled Interlocal Cooperation Contracts, authorizes contracts between political subdivisions for the performance of governmental functions and services; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Memorandum of Understanding with Guadalupe County Fire Marshal's Office related to Rescue Task Force Equipment attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute the Memorandum of Understanding with Guadalupe County Fire Marshal's Office for Rescue Task Force Equipment as set forth in Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person . or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of June 2020. CITY OF SCHERTZ, TEXAS Mayor Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (CITY SEAL u I Old Lei I \1 d o 011 :10!1 GUADALUPE COUNTY FIRE MARSHAL'S OFFICE And Schertz Fire Rescue 1. This agreement is between Guadalupe County Fire Marshal's Office and Schertz Fire Rescue now referred to as the DEPARTMENT, and their use of the Rescue Task Force (RTF) equipment, which was purchased by Guadalupe County using State Homeland Security Funds to plan for, prevent, respond and mitigate against acts of terrorism and other threatening incidents 2. Guadalupe County Fire Marshal/ Office of Emergency Management ( GCFMO) obtained this grant for the better good of Guadalupe County citizens, visitors and first responders. The grant allows first responders to properly and safely respond to potential acts of terror and other threating incidents. 3. Scope: This MOU defines the scope of work and the responsibilities of the parties to the agreement: a. GCFMO and Schertz Fire Rescue will each assign a point of contact for this agreement. They will address and resolve all issues related to this agreement. b. General Duties: 1) The parties shall mutually agree to a department SOP /SOG on the information . and guidance on the wearing of, cleaning, and storage of ballistic armor. 2) The parties shall mutually agree to the department training on the use of the equipment as well as biannual retraining by all members of said department. 3) The parties agree that the cost of repair or replacement for damage or use of consumables shall be covered by the department. 4) Parties agree that GCFMO reserves the right to take back possession of the equipment if at any time GCFMO deems the equipment is being misused or not properly cared for. 5) Parties agree that the department shall participate in local, regional, state and federal exercises, trainings and drills for the duration of the department's possession of the equipment. 6) The departments shall provide an inventory of the issued equipment annually along with a detailed description of use. 7) The department is responsible for replacement of all consumable items issued by GCFMO including but not limited to medical supplies used for training or real life. The equipment shall be ready for use at all times. 4. Funding: The parties to the MOU agree that the department and the County will explore general fund dollars and grant funding for repairing and replacement whichever is applicable. Liability: The parties agree that Guadalupe County is not responsible for the negligent and wrongful acts and omissions by its employees or representatives, while using or wearing the equipment, including injury and death. At any time an incident occurs involving injury or death, the parties agree to fully cooperate with an Administrative review of events leading up to the injury /death. Both parties agree to cooperate fully with one another in the event of an official investigation arising from alleged negligence or misconduct arising from acts related to injury /death. 6. Amendment, Termination, Entry into Force, and Duration: a. All activities of the parties under this MOU will be carried out in accordance with the above - referenced terms and conditions. b. Except as otherwise provided, this MOU may be amended by the mutual written consent of the parties authorized representatives. c. Either party may terminate this memorandum of understanding upon thirty (30) days written notice to the other party. 7. MOU Force and Effect: This MOU which consists of 7 sections and will enter into effect upon . signature of both parties and will remain in effect for 10 years. It may be extended by mutual . written consent of the parties authorized representatives. The foregoing represents the understandings reached between GCFMO and Schertz Fire Rescue upon the matters referred to herein. This agreement will become effective on 9th_ day of June, 2020. Date Patrick Pinder Guadalupe County Fire Marshal Date Mark Browne City Manager EXHIBIT A - -- - -- -- - - - - -- - -- -- - Vest 3 Armor Helmets IFAK BiLy BaLyS Litter Gear B ei Olum City Council June 9, 2020 Meeting: Department: Public Works Agenda No. 9. Subject: Resolution No. 20 -R -58 - Consideration and/or action approving a Resolution authorizing expenditures in an amount not to exceed $65,738 with C -3 Environmental Inc. (C. Kelm /S. Williams /D. Letbetter) As part of the 2019 -2020 sidewalk project replacement program approved by Schertz City Council, City staff requests to work with C- 3 Environmental to construct a new sidewalk on the North East side of Westchester from Elbe] to Valley Forge. The City conducted an RFP for On -Call Concrete Repair and Replacement services and C -3 was one of the awarded vendors based on this procurement. This project would be completed based on the agreement and pricing established as a result. GOAL To increase connectivity through the neighborhood along Westchester to Elbel by filling in a missing piece of sidewalk. COMMUNITY BENEFIT To ensure safe travel and enhance the pedestrian experience through the neighborhood along Westchester to Elbel. SUMMARY OF RECOMMENDED ACTION Staff recommends council approve Resolution 20 -R -58 FISCAL IMPACT The City of Schertz will fund the amount of $65,738 from line item #101 - 359 - 551600 (Out Sourced Street Maintenance). This money was approved in the City's FY 19 -20 budget. 1 Staff recommends council approve Resolution 20 -R -58 Attachments C -3 Resolution A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN AN AMOUNT NOT TO EXCEED $65,738.00 WITH C -3 ENVIROMENTAL INC WHEREAS, Public Works has a need to contract sidewalk work with C -3 Environmental as part of the 2019 -2020 Sidewalk Program: and WHEREAS, City Staff has done due diligence in researching what area that we should connect missing sidewalks to make safe travel for the pedestrians; and WHEREAS, the City of Schertz has chosen C -3 Environmental, a local company the City is in contract with to do concrete city -wide for the sidewalk work on Westchester Drive; and WHEREAS this additional job will not exceed $65,738.00; and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to authorize the contract with C- 3 Environmental, due to the city already being in contract with this company. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes expenditures to C- 3 Environmental in a not to exceed amount of SIXTY -FIVE THOUSAND SEVEN HUNDRED AND THIRTY -EIGHT DOLLARS ($65,738.00). Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of June 2020. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (CITY SEAL) ei 10um City Council June 9, 2020 Meeting: Department: Public Works Agenda No. 10. Subject: Resolution 20 -R -63 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing expenditures in an amount not to exceed $250,025 with Tymco, Inc. in Fiscal Year 2019 -20 and other matters in connection therewith. (C. Kelm /S. Williams /D. Letbetter) BACKGROUND As approved by Schertz City Council in the FY 2019 -2020 budget year, City staff is replacing a 2007 Street Sweeper that has become irreparable. Staff obtained quote a Quote from Tymco, Inc., who is with the HGAC Purchasing Cooperative, for $250,025.00 for the Street Sweeper to ensure the City is obtaining the best value for the vehicle needed. HGAC allows the City to leverage increased buying power and recognize greater cost savings. Also, Staff applied and has been approved to receive a grant from Texas Commission on Environmental Quality (TCEQ) in the amount of $112,462.00 pending meeting certain TCEQ requirements. The purchase will be made in accordance with the terms and conditions set forth in HGAC Contract# SW04 -20. GOAL Issue a purchase order for the Street Sweeper as approved to be purchased in the FY 2019 -2020 budget year. COMMUNITY BENEFIT The Public Works Department will be able to maintain appropriate levels of service to the community with the purchase of the second street sweeper, as well as help meet state storm water management requirements. Staff recommends council approve Resolution 20 -R -63 FISCAL IMPACT The City of Schertz will fund the purchase of the street sweeper for $250,025.00 through the city's reserve fund with money approved in the FY 19 -20 budget. Upon taking ownership of the new sweeper and meeting certain requirements, TCEQ will reimburse the City of Schertz with a grant for $112,462.00, which will bring the fiscal impact to the City of Schertz to $137,563.00. RECOMMENDATION Staff recommends council approve Resolution 20 -R -63 Attachments RESOLUTION 20 -R -63 Quote 19 OLIO go Y [Yl►`Y�[1�►�ID aTtl A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN AN AMOUNT NOT TO EXCEED $250,025.00 WITH TYMCO, INC IN FISCAL YEAR 2019 -20 AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, Public Works has a need to purchase one (1) Street Sweeper as part of the Vehicle Replacement Program; and WHEREAS, City Staff has done due diligence in researching what vehicle best fits the needs of the department, to obtain the best pricing and to provide the best quality of vehicles; and WHEREAS, the City of Schertz has chosen Tymco, Inc, a vendor participating in the HGAC Purchasing Cooperative under Contract Number SW04 -20, for the purchase the vehicle; and WHEREAS, the additional vehicle will have a cost not to exceed $250,025.00; and WHEREAS, purchases under the cooperative programs meet the requirements under Subchapter C, Chapter 791.025 of the Texas Government Code, which states that a local government that purchases goods and services under this section satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and services; and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to contract with Tymco, Inc., pursuant to the vendor quote attached hereto as Exhibit A (the "Supporting Documentation "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS w: Section 1. The City Council hereby authorizes expenditures to Tym co, Inc., in a not to exceed amount of TWO HUNDRED TWENTY -FIVE THOUSAND AND TWENTY -FIVE (250,025.00). Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to otherpersons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of June 2020. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A SUPPORTING DOCUMENTATION CONTRACT PRICING WORKSHEET 11 Contract SW04 -20 Date 4/20/2020 For MOTOR VFHIC'I,F,R Only No.: ir Prepared: Buying 1. IIVI% -I"I 1110. kL'2 )L,' "., l`.!,Y. I" ivrk.' Agency: INIV.- City of SChertz, TX Contractor: `— email below Contact Doug Letbetter Prepared Kaye Morgan Phone: 210.619.1820 Phone: 254- 799 -5546 Fax: 21.619.1849 Fax: 254- 799 -2722 Email: 6'%ie!Leftei scher"1z.com If Email: { a e moC an mco,com Product B53 Description: TYMCO Model 600 Regenerative Air Sweeper A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $ 138,000.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary = Include Option Code in description if Description Cost I Description 116,390.00 Cost A.O.D. Washdown System 600004 $ 2,050.00 Gutter Broom Tilt Adjuster - Left /Right 600022 $ 1,700.00 Hopper Deluge 600043 $ 750.00 Abrasion Protection Package 600036 $ 1,275.00 High Output Water 600045 $ 850.00 Auxiliary Hydraulic System 600053 $ 1,130.00 Hopper Suction Inlet Liner w /Wear Flange 600011 $ 1,525.00 Pick -Up Head Curtain Lifter 600087 $ 1,605.00 Traffic Directing Light - LED 600823 $ 1,200.00 Stainless Hopper /Stainless High Capacity Dust Sep 600091 $ 17,775.00 AWTI Camera /Monitor System - Rear 600008 -A $ 1,530.00 12020 Freightliner M2 -106 Chassis 600706 $ 85,000.00 Subtotal From Additional Sheet(s): Subtotal C: $ 6,250.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A +B). For this transaction the percentage is: 2% 11). Total Cost Before Any Applicable Trade -In / Other Allowances / Discounts (A +B +C) $ 260,640.00 Quantity Ordered-] X Subtotal of A + B + C: 11 $ 260,640.00 = Subtotal D: $ 260,640.00 F. Trade -Ins / Other Allowances/ Special Discounts /Freight /Installation Description Cost I Description Cost Freight/PDI/Inservice $ 1,800.00 12018 Contract Allowance $ (12,415.00 I 1 11 Subtotal F: $ (10,615.00)1 Delivery <Date: 90 -120 Da s G. Total Purchase Price D+E+ $ 2so,o2s.o Subtotal From Additional Sheet(s): Subtotal B: $ 116,390.00 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. Description Cost Description Cost Additional Nozzle w /Separate Switch - Hopper $ 400.00 Dump Switch in Cab $ 200.00 Additional Nozzle w /Separate Switch - LGB /RGB $ 800.00 Amber Bar Light - LED - Cab Mounted $ 1,250.00 Stainless Steel Blower Housing $ 1,250.00 LED Lights - Stop /Turn /Tail /Clearance $ 500.00 (2) 12" Parabolic Mirrors $ 100.00 2020 Freightlner M2 -106 2 speed Chassis UPGRADE $ 11750.00 Subtotal From Additional Sheet(s): Subtotal C: $ 6,250.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A +B). For this transaction the percentage is: 2% 11). Total Cost Before Any Applicable Trade -In / Other Allowances / Discounts (A +B +C) $ 260,640.00 Quantity Ordered-] X Subtotal of A + B + C: 11 $ 260,640.00 = Subtotal D: $ 260,640.00 F. Trade -Ins / Other Allowances/ Special Discounts /Freight /Installation Description Cost I Description Cost Freight/PDI/Inservice $ 1,800.00 12018 Contract Allowance $ (12,415.00 I 1 11 Subtotal F: $ (10,615.00)1 Delivery <Date: 90 -120 Da s G. Total Purchase Price D+E+ $ 2so,o2s.o ei Olum City Council June 9, 2020 Meeting: Department: Purchasing & Asset Management Agenda No. 11. Subject: Resolution 20 -1t -64 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz authorizing an Interlocal Agreement between the City of Schertz and the Alamo Area Council of Governments ( "AACOG ") related to the provision of goods and /or services to Joint Base San Antonio ( "JBSA ") and other matters in connection therewith. (C. Kelm /J. Gohlke) 1. Federal law authorizes the branches of the U.S. Military to enter into an intergovernmental support agreement ( "IGSA ") with a state or local government for the purpose of providing, receiving, or sharing installation support services. Experience has shown that military installations can achieve substantial costs savings and obtain goods and services faster by entering into an IGSA with a state or local government, thereby increasing efficiency and military readiness. AACOG and LOCAL GOVERNMENT desire to assist Joint Base San Antonio ( "JBSA ") in increasing efficiencies and reducing costs in the procurement of goods and services necessary to achieve JBSA's mission objectives. 2. The purpose of this agreement is to create a voluntary procurement framework for AACOG and its member governments whereby AACOG will contract with its member governments (ie City of Schertz), including LOCAL GOVERNMENT, to provide goods and services to JBSA. The parties agree and understand that the primary goal of this agreement is not profit but, rather, to enhance JBSA's ability to accomplish its mission in the most efficient manner possible. By procuring goods and services through AACOG and its member governments, JBSA may avoid higher costs and substantial time delays that are often encountered when using the Federal Acquisition Regulations. 3. Staff Recommends Council approve the Interlocal Agreement with AACOG as there is no financial impact to the City for this agreement. Attachments Resolution 20 -R -64 AACOG ILA RESOLUTION NO. 20 -R -64 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF SCHERTZ, TEXAS AND THE ALAMO AREA COUNCIL OF GOVERNMENTS ( "AACOG ") RELATED TO THE PROVISION OF GOODS AND SERVICES TO JOINT BASE SAN ANTONIO ( "JBSA ") AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into an Interlocal Agreement with AACOG related to the provision of goods and services to JBSA; and WHEREAS, Chapter 791 of the Texas Government Code, as amended, titled Interlocal Cooperation Contracts, authorizes contracts between political subdivisions for the performance of governmental functions and services; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Interlocal Agreement with AACOG related to the provision of goods and services to JBSA attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with AACOG. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of June, 2020. CITY OF SCFIERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Imall INTERLOCAL AGREEMENT m SCHERTZ, TEXAS AND THE ALAMO AREA COUNCIL OF GOVERNMENTS RELATED TO THE PROVISION OF GOODS AND SERVICES TO JOINT BASE SAN ANTONIO This Interlocal Agreement (the "Agreement ") is entered into this day of , 2020, by and between SCHERTZ, TEXAS, a political subdivision of the State of Texas ( "LOCAL GOVERNMENT ") and THE ALAMO AREA COUNCIL OF GOVERNMENTS ( "AACOG "), a political subdivision of the State of Texas, pursuant to the Interlocal Cooperation Act, Chapter 791 Government Code, as the same may be amended from time to time, to be effective as of the date on which the last Party signs this Agreement (the "Effective Date "). The City and the Authority are collectively referred to herein as the "Parties" and are each a "Party." I. PURPOSE 1.01 Federal law authorizes the branches of the U.S. Military to enter into an intergovernmental support agreement ( "IGSA "), which terms are incorporated herein and attached as Exhibit A, with a state or local government for the purpose of providing, receiving, or sharing installation support services. See 10 U.S.C. § 2679. Experience has shown that military installations can achieve substantial costs savings and obtain goods and services faster by entering into an IGSA with a state or local government, thereby increasing efficiency and military readiness. AACOG and LOCAL GOVERNMENT desire to assist Joint Base San Antonio ( "JBSA ") in increasing efficiencies and reducing costs in the procurement of goods and services necessary to achieve JBSA's mission objectives. 1.02 The purpose of this agreement is to create a voluntary procurement framework for AACOG and its member governments whereby AACOG will contract with its member governments, including LOCAL GOVERNMENT, to provide goods and services to JBSA. The parties agree and understand that the primary goal of this agreement is not profit but, rather, to enhance JBSA's ability to accomplish its mission in the most efficient manner possible. By procuring goods and services through AACOG and its member governments, JBSA may avoid higher costs and substantial time delays that are often encountered when using the Federal Acquisition Regulations. II. RESPONSIBILITIES 2.01 AACOG Responsibilities. 2.01.1 AACOG will enter into an IGSA with JBSA to procure goods and services for JBSA pursuant to a request via a "Task Order" or other procurement document ( "collectively referred to herein as a "Task Order ") to provide specific goods or services at a fixed price under terms and conditions set out in the Task Order. 2.01.2 AACOG and JBSA have created an initial process whereby JBSA informally communicates to AACOG its requirements and historical unit cost. AACOG will then relay the information to its Pagel of 8 members to determine any interest in the project and preparation of a preliminary cost estimate. AACOG in its sole discretion will determine whether it will respond to the Task Order with a quote. JBSA will review the preliminary cost estimate, other relevant issues and then decide whether to proceed further with AACOG or pursue other options. AACOG may choose to perform the Task Order request on its own or to contract with LOCAL GOVERNMENT or another participating member government to supply the goods or perform the services requested in the Task Order. 2.01.3 Once a Task Order is awarded, AACOG will: • Participate in the kickoff meeting; • Coordinate with Local Government and its subcontractors as necessary; • Coordinate with JBSA to arrange base access and compliance with security procedures; • Keep abreast of quality assurance and quality control but not actually perform these functions; • As the Task Order is completed according to its terms, AACOG will promptly submit its invoice to JBSA and in turn pay the corresponding invoice submitted by LOCAL GOVERNMENT upon payment by JBSA in a time period not to exceed 150 days. • Participate in any change order or dispute resolution process; • Receive final notice of acceptance from JBSA; and • Submit any final billing to JBSA. 2.01.4 Without undertaking any liability for such actions, AACOG will engage in accounting functions including, but not limited to, monitoring and reviewing LOCAL GOVERNMENT's invoices for accuracy and completeness before submitting its own invoice to JBSA. 2.01.5 AACOG and LOCAL GOVERNMENT will share responsibilities to JBSA for performance of the Task Order. AACOG shall be responsible for providing the LOCAL GOVERNMENT with all information, terms and conditions as required by JBSA for appropriate fulfillment of the particular Task Order. 2.02 LOCAL GOVERNMENT Responsibilities. 2.02.1 LOCAL GOVERNMENT shall not be obligated to respond to a request for quote from AACOG. 2.02.2 If LOCAL GOVERNMENT chooses to submit a quote, and its quote is accepted by AACOG, then LOCAL GOVERNMENT agrees to complete the Task Order according to its terms and conditions by performing services in good and workman like manner and/or supplying conforming goods. LOCAL GOVERNMENT may subcontract to its approved vendors and contractors as it deems necessary. LOCAL GOVERNMENT and AACOG will create a process to ensure that any subcontractors are acceptable to AACOG and that LOCAL GOVERNMENT'S legally mandated procurement requirements have been satisfied. 2.02.3 LOCAL GOVERNMENT shall be required to perform quality assurance and quality control during the perfonnance of the Task Order so as to ensure that JBSA's requirements are satisfied. 2.02.4 LOCAL GOVERNMENT cannot indemnify AACOG or JBSA, but in any agreement for a Task Order, shall require terms that any vendor, contractor or subcontractor indemnify the LOCAL Page 2 of 8 GOVERNMENT, AACOG and JBSA for any negligent acts or failure to adhere to the contract terms arising from its conduct while completing the requirements of the Task Order. Unless otherwise noted in this Agreement, and to the extent that LOCAL GOVERNMENT does not have or maintain insurance or does not have or maintain sufficient insurance, LOCAL GOVERNMENT acknowledges and agrees that LOCAL GOVERNMENT will be solely responsible for any losses or damages related to or caused by the LOCAL GOVERNMENT's performing its duties and obligations under this Agreement. AACOG will have no obligation to reimburse or otherwise pay LOCAL GOVERNMENT for any costs incurred related to any such losses or damages. 2.02.5 The LOCAL GOVERNMENT Scope of Work or invoices shall be detailed and described in such a manner that the payment items for LOCAL GOVERNMENT's work or goods can be distinguished. Each invoice provided to AACOG by LOCAL GOVERNMENT shall include any copies of contractor's supporting documentation as required by AACOG or under the Task Order and evidence of LOCAL GOVERNMENT prior payment for LOCAL GOVERNMENT goods or services provided by a vendor or contractor. 2.02.6 LOCAL GOVERNMENT shall ensure compliance with any and all applicable procurement statutes and LOCAL GOVERNMENT rules, regulations, and specifications. 2.02.7 LOCAL GOVERNMENT agrees to allow AACOG and its designees access to any project site to (i) inspect and witness any testing and to determine if the services performed or goods supplied are in conformity with the plans, specifications and special provisions applicable thereto and in good working order, and (ii) verify all quantities used in connection with the subject Task Order. LOCAL GOVERNMENT shall be responsible for quality control and assurance to ensure that any services performed or good provided meet JBSA's specifications and requirements such that JBSA approves the services or goods and payment therefor. 2.02.8 LOCAL GOVERNMENT shall cooperate with AACOG to the extent reasonably necessary for AACOG to meet its obligations to JBSA. This cooperation includes any post Task Order completion review, audits, and inspections. 2.02.9 In the event AACOG has paid LOCAL GOVERNMENT for goods and services and such payment is subsequently disallowed or for any other reason AACOG is required to refund funds to JBSA that have been paid to LOCAL GOVERNMENT, then LOCAL GOVERNMENT shall promptly refund to AACOG the same amount of money that AACOG was required to refund, subject to any adjustments or other discounts as agreed to by the Parties based on the work performed and/or completed subject to the terms of the adjustments, bonding payments made to cover such refunds, funds not associated with a Task Order, and subject to the terms for dispute resolution in Section IX of this Agreement. To the extent permitted by federal law, AACOG shall give LOCAL GOVERNMENT the opportunity to meaningfully and timely respond to any administrative findings or disallowances issued by JBSA or related federal authority. AACOG shall promptly notify LOCAL GOVERNMENT of any administrative findings or disallowance requiring a disallowance, refund, or denial of payment of funds. The parties agree they shall fully cooperate with each other to respond to or appeal any disallowance, denial of payment, or finding requiring a refund of funds in an effort to preserve AACOG's contractual right to the funds. AACOG shall accept, adhere to and honor all bonding documents and /or terms for projects requiring or subject to payment and performance bonding under the Task Order as required by LOCAL Page 3 of 8 GOVERNMENT. This provision does not require LOCAL GOVERNMENT to expend any of its own funds not associated with a Task Order. Nothing herein prohibits the LOCAL GOVERNMENT from enforcing the Texas Prompt Payment Act (Tex. Gov't Code Chapter 225 1) with its contractors. In the event of an issue of payment with a contractor and LOCAL GOVERNMENT for a Task Order, and AACOG it agrees it will also work with LOCAL GOVERNMENT prior to requesting disallowance, denial of payment, or refund based on such issues with contractors. 2.02.10 Nothing herein prohibits the LOCAL GOVERNMENT from proceeding with terminating a contractor and engaging a new one to ensure the Task Order is completed. III. GOVERNMENTAL FUNCTIONS: LIABILITY; NO WAIVER OF IMMUNITY OR DEFENSES 3.01 Notwithstanding any provision to the contrary herein, this Agreement is a contract for and with respect to the performance of governmental functions by governmental entities. 3.01.1 The services provided for herein are governmental functions, and the LOCAL GOVERNMENT and AACOG shall be engaged in the conduct of a governmental function while providing and/or performing any service pursuant to this Agreement. 3.01.2 The relationship of AACOG and the LOCAL GOVERNMENT shall, with respect to that part of any service or function undertaken as a result of or pursuant to this Agreement, be that of independent contractors as noted in Section VII below. 3.02 The LOCAL GOVERNMENT shall have no liability whatsoever for the actions of, or failure to act by, any employees, agents, representatives, or assigns of AACOG in connection with the Agreement, and AACOG covenants and agrees, to the extent permitted by law, that AACOG shall be solely responsible, as between AACOG and the LOCAL GOVERNMENT, for and with respect to any claim or cause of action arising out of or with respect to any act, omission, or failure to act by AACOG or its respective employees, agents, representatives, or assigns, in connection therewith. 3.03 Each Party reserves and does not waive any defense available to it at law or in equity as to any claim or cause of action whatsoever that may arise or result from or in connection with this Agreement. This Agreement shall not be interpreted nor construed to give to any third party the right to any claim or cause of action, and neither the LOCAL GOVERNMENT nor AACOG shall be held legally liable for any claim or cause of action arising pursuant to or in connection with this Agreement except as specifically provided herein or by law. 3.04 Neither Party waives or relinquishes any immunity or defense on behalf of itself, its board members, trustees, councilmembers, officers, employees, and agents as a result of the execution of this Agreement and the performance of the covenants and agreements contained herein. IV. COSTS AND FEES Page 4 of 8 3.01 As profit is not the goal of supplying goods and services to JBSA, AACOG and LOCAL GOVERNMENT agree that they will recover their expenses and contingencies by adding an administrative fee based on a percentage of the quote for the particular Task Order. The parties envision that the administrative fee will be ten percent (10 %) which will be added to any quote for a Task Order. The administrative fee may be more or less depending on the requirements of the Task Order. AACOG and LOCAL GOVERNMENT will divide the administrative fee between them in amounts to be determined for each Task Order. V. FORCE MAJEURE 5.01 Neither party shall be required to perform any obligation under this Agreement or be liable or responsible for any loss or damage resulting from its failure to perform so long as performance is delayed by force majeure or acts of God, including but not limited to strikes, lockouts or labor shortages, embargo, riot, war, revolution, terrorism, rebellion, insurrection, flood, natural disaster, unforeseen environmental conditions, or interruption of utilities from external causes. VI. INSURANCE 6.01 LOCAL GOVERNMENT shall ensure that it and /or all subcontractors to a Task Order have the appropriate insurance for worker's compensation, general liability, automobile liability, subcontractor and qualifying insurance as attached in Exhibit B. "? I M 1x17 91 W p1►113 plin coul►Y 0 taTIN C17 7 7.01 LOCAL GOVERNMENT or LOCAL GOVERNMENT's employees, representatives, agents and any subcontractors shall serve as an independent contractor in performing the services under this Agreement and shall not be employees of AACOG. VIII. TERM, TERMINATION & NOTICES 8.01 This Agreement shall be for an initial term of one (1) year, with automatic renewals annually thereafter. Either Party to this Agreement shall have the right to terminate this Agreement for convenience or for any reason, with or without cause, upon thirty (30) days' notice to the other party, provided that any Task Orders in process shall be completed according to their terms or otherwise terminated according to the terms of the particular Task Order. All correspondence and communications concerning this Agreement shall be directed to: SCHERTZ: City of SCHERTZ 1400 Schertz Parkway, Bldg 2 Schertz, Texas 78154 Attention: City Secretary With a copy to: Denton, Navarro, Rocha, Bernal & Zech, P.C. 2517 N. Main Avenue San Antonio, Texas 78212 Attention: Clarissa M. Rodriguez Page 5 of 8 AACOG: Alamo Area Council of Governments 8700 Tesoro Dr., #160 San Antonio, Texas 78212 Attn: Diane Rath, Executive Director Notices required hereunder shall be hand - delivered or sent by prepaid certified mail, return receipt requested. 9.01 The parties agree to follow the applicable dispute resolution procedures established in the Federal Acquisition Regulation as per Paragraph 6 of the IGSA. See Exhibit A, IGSA at number 6. X. ENTIRE AGREEMENT 10.01 This Agreement supersedes any and all other agreements, either oral or in writing. XI. TEXAS LAW TO APPLY 11.01 This Agreement is performable in Bexar County, Texas and the validity of any of its terms or provisions, as well as the rights and duties of the parties, will be governed by the laws of the State of Texas and venue shall be in Bexar County, Texas. XIL SEVERABILITY 12.01 If any provision contained in this Agreement is held to be invalid, illegal, or unenforceable in any respect, that invalidity, illegality, or unenforceability will not affect any other provision and this Agreement will be construed as if the invalid, illegal, or unenforceable provision had never been contained the Agreement. XIII. AMENDMENT 13.01 In order to be binding, any amendment to this Agreement must be in writing, dated subsequent to the date of this Agreement and duly executed by both parties. Page 6 of 8 EXECUTED IN DUPLICATE ORIGINALS, this day of 92020. SCHERTZ, TEXAS C MARK BROWNE, CITY MANAGER CITY OF SCHERTZ BY: DIANE RATH, EXECUTIVE DIRECTOR ALAMO AREA COUNCIL OF GOVERNMENTS Page 7 of 8 EXHIBIT B Insurance for Each Task Order Before commencing work under this Agreement, Contractor or Subcontractor shall obtain and furnish to the Local Government evidence of the following insurance during the term of the Agreement for each Task Order and thereafter as required herein: Professional Liability Insurance: professional errors and omissions liability insurance with limits of liability not less than $1,000,000 per occurrence covering all work performed by the Professional, its employees, sub - contractors, or independent contractors. If this coverage can only be obtained on a "claims made" basis, the certificate of insurance must clearly state coverage is on a "claims made" basis and coverage must remain in effect for at least two years after final payment with the Professional continuing to furnish the Local Government certificates of insurance. Workers Compensation Insurance: The Professional shall carry and maintain during the term of this Agreement, workers compensation and employers liability insurance meeting the requirements of the State of Texas on all the Professional's employees carrying out the work involved in this contract. General Liability Insurance: The Professional shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Professional or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Professional shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of this contract by the Professional or its employees. Subcontractor: In the case of any work sublet, the Professional shall require subcontractor and independent contractors working under the direction of either the Professional or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Professional. Qualifying Insurance: The insurance required by this Agreement shall be written by non - assessable insurance company licensed to do business in the State of Texas and currently rated "B" or better by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a "claims made" form. Page 8 of 8 ei Olum City Council June 9, 2020 Meeting: Department: Executive Team Agenda No. 12. Subject: Resolution No. 20 -R -56 - Consideration and/or action by the City Council of the City of Schertz, Texas approving a Resolution authorizing the approval of the Bexar Metro 911 budget for fiscal year 2021, and other matters in connection therewith. (M. Browne /C. Kelm) BACKGROUND Bexar Metro 911, by its charter under the Texas Health and Safety Code is required to seek approval of its annual budget from all of the governmental entities for which it provides 911 services. This is done to ensure that all communities under the umbrella of this organization have an opportunity to provide input and direction in the operation and focus of the agency providing 911 services. Since its inception in 1987, . Bexar Metro 911 has utilized the same wired telephone fees without any increases until 2018. This has been possible by an ever growing population utilizing wired telephones and by the inception of wireless telephones that are also charged a fee to grow and support the 911 system. On July 25, 2018 the Bexar Metro 911 Board of Directors recommended the following increases: Residential Phone Lines: From $0.22 to $0.50 per phone line Business Phone Lines: From $0.51 to $1.00 per phone line Business Trunk Lines: From $0.77 to $1.00 per trunk line to a maximum of 100 lines TThe 911 service fee charged to wireless telephone users is set by the State of Texas and despite the 911 authorities requesting an increase in the $0.50 fee per wireless phone in 2018, the state legislation has not increased the fee. It is anticipated that the previously approved 2018 increase in wired phone line fees approved by Bexar Metro 911 Board of Directors will provide the revenue necessary to support 911 operations and technology upgrades for at least the next four years. There is no rate increase for this year for FY 2021. The current fee structure is adequate to support programmed spending in FY2021. By approving this resolution, the City of Schertz will be accepting the proposed Bexar Metro 9 -1 -1 Network Fiscal Year 2021 operational and financial budget plans. Dudley Waite continues to sit on the Bexar Metro 911 Board of Directors as the Guadalupe County representative. GOAL To obtain consensus of and approve the 2021 Bexar Metro 911 operational and financial rates. COMMUNITY BENEFIT To deploy and maintain a state -of -the -are 911 emergency communication system that enables citizens in distress to quickly communicate their request for police, fire, or emergency medical assistance. U 10 EM t i XV-1010 IL74 1010 1 OX&T0111 0 11101 Approve proposed 2021 Bexar Metro FY 2021 budget and 911 rates. FISCAL IMPACT There is no fiscal impact to the City of Schertz by approval of this budget. There is No increase in cost to our residents and businesses who still maintain wired telephone lines for FY 2021. RECOMMENDATION Staff recommends Council approve Resolution No. 20 -R -56. Attachments Resolution 20 -R -56 Bexar Metro 911 letter 2019 Annual Report Proposed budget RESOLUTION NO. 20 -R -56 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE APPROVAL OF THE BEXAR METRO 911 BUDGET FOR FISCAL YEAR 2021, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, Bexar Metro 911 provides 911 telephone access for Bexar, Comal, and Guadalupe Counties by developing and maintaining a reliable emergency communication telephone network; and WHEREAS, since its inception in 1987, the Bexar Metro 911 authority has operated with the same fees for wired phone lines without any increase in those fees for thirty years; and WHEREAS, in 2018 with the increase in wireless phone lines and a reducing number of wired phone lines, the Bexar Metro 911 Board of Directors recommended an increase in wired telephone service fees and the City of Schertz City Council approved; and WHEREAS, Bexar Metro 911 does not recommend or request a rate increase for FY 2021. WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City send its approval to the Bexar Metro 91.1 Board of Directors of its Fiscal Year 2021 budget; and WHEREAS, the City Council has determined that it is in the best interest of the City to support the growth and expansion of the 911 telephone access systems as planned for in the 2021 budget attached hereto as Exhibit A, for the public safety of Schertz citizens. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the approval of the Bexar Metro 911 budget as presented in Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of June 2020 CITY OF SCIHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: City Secretary, Brenda Dennis (CITY SEAL) 50506221.1 - 2 - BEXAR METRO 9-1 -1 Network ZOM - ilky5*091 =I- IM47,23regg- r • # Please address your written comments to the Chairman of the Board at the address on the bottom of this memorandum. The Bexar Metro Board will review your comments, make changes as necessary, and adopt the Fiscal Year 2021 Budget at the next board meeting to be held in August. Please forward your comments to ensure arrival at th;; Bexar Metro office not later than 4:00 p.m. on July 31, 2020. Copies of our Fiscal Year 2019 Independent Auditor's Report and Annual Report are also enclosed for your review. Tour continued support of our mission to provide state-of-art emergency 9-1-1 servic to the citizens of Bexar, Comal, and Guadalupe Counties is appreciated. Please do n hesitate to contact me at 210-408-3911 or via email at breffabexarmetro.om if y have questions • need additional information. I Respectfully, c —/3 'Ir re Schneider Executive Director q1 1 Saddletree Court - San Antonio, Texas 78231-1523 Phone'. (21 0) 408-3911 � Fax: (210) 408-3912 D19 E "IM17.111TAgOVI On behalf of the Bexar Metro 9-1-1 Network Board of Directors and staff, I am proud to present to you t1l"i Bexar Metro Fiscal Year 2019 Annual Report. This publication provides accounting of Bexar Metro's Fiscal Year 2019 revenues and expenditures and an overview of the programs and services provided to member jurisdictions during the year. We believe that you will be impressed with the breadth and quality of emergency communication services that Bexar Metro provides to its constituents: the citizens of Bexar, Comal, and Guadalupe Counties. Accompanying this Annual Report is a copy of the financial auditor's report for Fiscal Tear 2019. Please note that the Independent Accountants' Report on Financial Statements and Supplementary Information gave Bexar Metro an unquaed opinion, the best classification possible. I am especially pleased to report the Quarry Run Regional Operations Center continues its 24/7 support to its r r tenant, the Bexar County Public Safety Communications Center. In addition, it seamlessly performed its role as backup PSAP for the City of San Antonio's Police and Fire Emergency Communications Centers 9,n• our remaining 21 District PSAPs. Ila Buyin-0.1 L-WJWMW,1 L*1-tL%w%MLW&-WMULV1 mo =0 I i in 1111111 a, 1. 1! 111 ME& r, 1111111 �, 1� ONE= 9 The authority for the Bexar Metro 9 -1 -1 Network is Texas Health and Safety Code, Chapter 772, Subchapter D, Section 772.301 — formerly Vernon's Annotated Civil Statutes Article 1432e, as approved by the Texas 69th Regular Legislative Session in Senate Bill 750 on May 21, 1985, and subsequently approved by a local election on January 17, 1987. The Bexar Metro Board is the governing body appointed by member counties and municipalities and has the statutory authority to control and manage the District by providing oversight of policy and fiscal matters. The Executive Director of Bexar Metro is appointed by the Board and is responsible for the overall management of District matters. The following is a list of the current Board members and the entities that they represent: t James C. Hasslocher James C. Hasslocher (Chairman) Stephen R. Schneider Judge Sherman Krause Dudley Wait Heberto Gutierrez Chief William McManus Cathy C. Talcott Suzanne de Leon Bexar County Bexar County Comal County Guadalupe County City of San Antonio City of San Antonio City of New Braunfels Bexar County Council of Mayors Stephen R. Judge Sherman Dudley Heberto Chief William Schneider Krause Wait Gutierrez McManus 19 Cathy C. Suzanne Talcott de Leon As the Bexar Metro 9-1-1 Network Chief Executive Officer, it is my privilege to be the chief executive responsible for the overall operations of the District. With direction and support from the Board, it is my responsibility to secure and manage the necessary financial, staff, technical, and operational resources necessary to lead Bexar Metro to successfully accomplish the following mission: The District's mission is to deploy and maintain a state-of-the-art 9-1-1 emergency communication system that enables citizens in distress to quickly communicate their requests for police, fire, or emergency medical assistance; and to ensure member jurisdictions have the appropriate 9-1-1 tools necessary to efficiently and accurately receive and process those requests. The Bexar Metro staff is a highly effective and experienced team of 9-1-1 professionals dedicated to providing our constituents with the most effective and efficient 9-1-1 emergency communication services available. The staff consists of a team of Subject Matter Experts that complement each other in the District's provision and management of one of the top 9-1-1 systems in the country. We are fortunate to have such a strong support staff. The following page provides you with an illustration of the Bexar Metro staff structure. This annual report will provide you a synopsis of a few accomplishments and services that Bexar Metro provided its citizens and member jurisdictions during fiscal year 2019. The latest information on the Quarry Run Regional Operations Center and its continued impact District-wide is included as well. The report also summarizes revenues and expenditures that were necessary for successful operations and Bexar Metro's Executive Director's sworn statement affirming that the 2019 financial summary provided is true and accurate. If you would like additional information, please call the Bexar Metro administrative office at (210) 408-3911. We will be glad to assist. -0 ORGANIZATIONAL CHART ChiefExecutiv Officer. Executive I. Director Director, Deputy Regulatory Executive Affairs Director Geographic Information Systems Director, Faci Services perintendent, Administrative Specialist; cility Services Professional, Facility. Services Facility Servic N =Secialist'Administrative Financial ial .m p Director, Specialist, Professional Administrative PSAP Suppo rt Technical Training and Roxanne Operations L. h Operations Education Rotho'y Allison Trayl.r, McLennan 2-n.. S. ott Adams eneraWhite .. .......... ................... Networlkand I Lead Specialist, Specialist, Technical Gosip. CylberSecurity Critical Systems Critical Ste Systems 'iperat Geographic Information Systems Director, Faci Services perintendent, Administrative Specialist; cility Services Professional, Facility. Services Facility Servic N l;; +it t� 7t s }}llf `��21(ktl e2 {dill ttt 7v t4 7„tt sttt ft} !r tt ti t$triit r t ¢� t�ts slit ll l�t f 112 7 rl ttt it 4S: ! f t�l '`! ?1t ti 2 �r r`�i� ;ttii lti; #� y1f 5 ti lta ly }i t {! {,i t1 �i}l ti slt. tt {rl� t S17tt� tr .t ��i t��. is t�s tj ti.. Ott l�tyt �2 �tii's tit t }f2t3�ttsl2�S {tt � c itt r1 tYt : }l�tt tli j~Jt�t { ,i 1T 4 IF, tit', ��lt tt l7tt it't1'�Ntt ��� ' flat t tit t rt t f t2t }� '1 "�2yt t`{St 4`r$�t J2t21�$tt �l {t.�i S Sl ft1 }S t}t) t f,° fts. rA Legend Public Safety Answering Putnts JBSARATID DBPH PSAP ALiWW HEIGHTS P6 BALCONIES HEIGHTS PD RE(A:RCOUNTYSHERIFF CkSTItE HILLS P4 (DIVIALCOUNTYSHERIFF GUAIDAWIREC.OU TYSHE HELOTES Fl} .BSA FT. SAM HOLISTON } $� .BSA LACKL N,D KIRBY PD LIVE GAK PLD U,EW BRAUNFELSPCD SAPi AWONICD PD FIRE,/EI1% f SCHERTZ PD SEGUIIN PD RIFF UNIVERSAL CITY PI) WINDCREST PO Bexar Metro has a rich and dynamic history effectively bringing "9 -1 -1" to the Bexar Metro 9 -1 -1 Network more than 32 years ago. Of course, the path to a simple means of contacting first responders in the event of an emergency dates back much, much further. Though our history is long, it pales when compared to what initially started telephone service some 140 -plus years ago. Most would say it started with Alexander Graham Bell when he made the world's first "telephone" call on March 10, 1876. With that call, the world was about to embark on a brand -new journey of information sharing and communicating without ever leaving their homes. In relatively short order, it was easy enough for the masses to call a friend or loved one for help if needed; but what if those called aren't readily available, skilled enough, or even willing to help? Then what? It wasn't long after that forward- thinkers began asking the question, "how can this technology be best used when it matters most ?" It's been said that the first attempt at using this fairly new communication for emergency purposes took place almost half a century later in England. What prompted the actual development or new use of the phone system? A massive fire consumed structures and resulted in the tragic loss of many lives. Lack of effective communication in a timely manner contributed greatly to the loss. Tragedy had revealed the need for a better way of communicating such needs and to quickly notify emergency service agencies. This eventually evolved into England's emergency telephone notification system built around the three digits 9 -9 -9. Stateside, we also recognized the need for such a system, but it took more than two decades to really begin, and eventually bring it to fruition. At the same time Canada, Australia, and New Zealand began to do likewise. President Lyndon B. Johnson's Commission on Law Enforcement and Administration of Justice recommended a 3 -digit number to be used nationwide, not only for fire, but for police emergencies as well. Such an undertaking and change of mindset required continued coordination at the highest level, including the White House. To make that a reality, the Federal Communications Commission (FCC) and AT &T buy -in was necessary to really get this program moving on such a large scale. Once those details were worked out and a workable plan put together, the FCC presented to Congress the House Concurrent Resolution 361, which detailed the plan. The real push for a single number for nationwide emergency response, nationwide, came from the National Association of Fire Chiefs and their need to quickly and effectively report fires. Though the need was truly recognized, it took a full 10 years to implement. Shortly thereafter, in 1967, a formal press conference was held in Washington, D.C., where AT &T established and presented 9 -1 -1 as the universal number to be used for emergency calls. While that was that company's intention, that revelation only affected Bell companies and their customers, not other smaller independent telephone companies. As time passed, these companies eventually adopted 9 -1 -1 as the standardized number as well. 93 Even today opinions vary as to why that specific number (9 -1 -1) was selected. Some speculate the proximity from the "9" to the "1" on the rotary phone made dialing it in error less likely. Some attribute the 3 -digit format as being based on the English example before it. Still others believe it had to do with complexities of the telephone switching systems and their ability to process specific numbers. The first true 9 -1 -1 call actually placed in the United States took place in the small town of Haleyville, Alabama, in cooperation with the Alabama Telephone Company. They designated a special red "911- only" phone which today, is housed in a museum in Haleyville. In the Great State of Texas, Odessa is recognized as the first city to successfully implement 9 -1 -1 in 1970, and the widespread adoption of the 3 -digit number across Texas and the US soon followed. From the early days of Alexander Graham Bell to the subsequent development of the phone instrument of today, much coordination, change of mindset, and education was needed to sway popular opinion and make 9 -1 -1 a mainstay. Since technology continues to leap ahead at a rapid pace, constant public education is required. At the Bexar Metro 9 -1 -1 Network, we are proud to be a part of that continued process as technology moves ahead. Be it cellular phone, Voice over Internet Protocol (VoIP), or text -to -911 use, we stand ready to meet the demands of our citizenry in time of an emergency. The average citizen possesses more computing power and means of communication in the palm of their hands than Mr. Graham himself could ever imagine. It is the task of the 9 -1 -1 community to continue to stay in tune with new technologies and thusly, we are a part of the growing history of 9 -1 -1. 0 13M= �� IE Whidows Semer 2016 Standarti Faflover Mister SQLCIu5ter SQL Server I SQL Server 2 CluswrklmmAccess W ',Ag, 20� I MSSQ[ SERVER MSSQI SrRVES, Nmaiy R�`Gjfici Secondary R, pfica SQL Serve, High Availability Group bstf"ne, SQL Listener IP IE 111� ilq�illl I a AT *W111111111111111,1111-1-1- VOW Text C 0i n Wireless and VolP calls are classified diYferently to help determine the expected level of location accuracy. The 9-1-1 caller could be fixed, mobile, or nomadic VoR The 9-1-1 customer premise equipment(CPE) can use a different class of service to aid in mapping a call based on x, y coordinates or the civic location. Each classification can aid in how a telecommunicator handles delivery of a 9-1-1 call from commercial buildings versus a single-family residence, or dispatching a 9-1-1 hang up call with no answer on callback. The majority • 9-1-1 calls are generated from a wireless device, which correlates to our mobile society. On a yearly average over 87% of 9-1-1 calls are wireless. The class of service types WRLS (cell tower location) and WPH2 (approximate caller location) associated with wireless calls assist the call taker in determining the location accuracy of a mobile caller. For illustration purposes, the graph above depicts a categorized approach of 9-1-1 class-of-service types in Bexar, Comal, and Guadalupe Counties. M As part of our continued efforts to meet local telecommunicator training needs, Bexar Metro staffed a full-tirrs-, trainer in late 2017. Bexar Metro is dedicated to fund, develop and implement various training and education programs. In 2019, 635 telecommunicators; attended various types of training to support their high-demandi occupation ani meet all state and federal requirements. TCOLE (Texas Commission on Law Enforcer a� yi : ,, rd'k a . �a.,maa ,a .,eMc im,� .5 , . ,... R i ..�. o_% Personal Development = d , BEAN (Regional Emergency Alert Network) Bexar Metro's Training and Education Program was able to provide state and federally mandated courses more often to accommodate the grueling schedules of the telecommunicators. Although Crisis Communications and TDD /TTY were often offered, the most requested state /federally mandated course was TCIC /TLETS. This is a 24 hour course that all 9 -1 -1 Operators must complete within 1 year of being hired, and all Operators must retest every 2 years, either on -line or by attending a course. Little -known fact: As of September 1, 2019, 9 -1 -1 Operators are considered First Responders per the 85th Texas Legislative Session. W Bexar Metro has, from the start, adhered to a policy of sound fiscal planning and management and has never borrowed funds. Because of strong leadership, the District is in a strong fiscal position to meet its future :tbligations while continuing to enhance the services it provides to the citizens it serves. 912 Bexar Metro 9-1 -1 Network Fiscal Year 2019 Budget Summary FY 2019 Budget Revenue 9 -1 -1 Service Fee Revenue $ 15,578,900 Interest Income $ 136,000 Miscellaneous $ 12,000 Total Revenue $ 15,726,900 Planned Reserve Transfer $ Previous Year Carry-Over $ Total Funds Available $ 15,726,900 Expenditures FY 2019 Actual $ 15,206,046 $ 275,325 $ 233,606 $ 15,714,977 $ 15,714,977 Personnel Services $ 3,074,000 $ 2,768,749 Operations $ 4,870,000 $ 3,258,676 Facilities $ 1,500,000 $ 1,447,040 Education and Training $ 159,500 $ 151,902 Contingencies $ 500,000 $ 250,000 Total O&M Expenses $ 10,103,500 $ 7,876,367 Capital Expense Capital Reserve Total Capital Expense $ 2,041,000 $ 3,582,400 $ 5,623,400 $ (586,839) $ 8,425,449 $ 7,838,609 Total Expenditures $ 15,726,900 $ 15,714,977 The Budget Summary utilizes a cash basis for accounting. The accompanying Audit Report differs slightly because it utilizes an accrual basis. M STATE OF TEXAS COUNTY OF BEXAR Before me, the undersigned personally appeared and stated, 1, Brett M, Schneider, Executive DiFedor o f the Metro -1-1 Network District, do Bexar 9 solemnly swear that the following Fiscal Year 2019 Budget Summary of revenoes and expenditu, res is a true and correct report of the financial actIvities, of the Distrid for the fiscal year endingi September 30, 20% Sworn to and subscribed this day ofjAnjq:,t�A 2020 EVt LYN J LO Losoy elyn, J 5 *7 Pub I , fio in rid for the State of Texas My Commission Expires: September 6, 2023 W �:��iJ J- �J��r�l� ����J -rl�� I I qIiiiIiIiiall1ligm r-j The purpose of the Fiscal Year 2021 Budget and Financial Plan is to obtain consensus approval of BexarK8etno 9-1-1 Network's (Bexar K4etnz or CUathob Fiscal Year 2O21 (FY2021) operational and financial plans by the District's board of directors and the governing bodies of its forty (40) participating jurisdictions; and provide the continuing operational and fiscal authority necessary for the staff to aggressively establish and maintain all elements necessary to provide quality emergency call delivery via a highly survivable and resilient 9-1-1 synte/n- The authority for Bexar Metro is the Texas Health and Safety Code, Chapter 772. Subchapter D.Section 772.301 —formerly Vernon's Annotated Civil Statutes Article 1432e/ as approved by the Texas GQm Regular Legislative Session in Senate Bill 750 on May 21, 1985; and subsequently approved by a local election oD January 17.1987. This legislation's purpose isto enable the provision of affordable, high quality, countywide Enhanced 5-1-1 service through the establishment of emergency communication districts. James C.Hans|ocherkCheih Stephen F[Schneider Sherman Krause Dudley Wait HebedoGutierrez Bill McManus Cathy C.Ta|oott Suzanne deLeon Principal Service Provider (Non-Voting) Authorit BoxmrCounty BeXarCountV Corna|Countv Guadalupe County City of San Antonio Qty of San Antonio City of New Braunfels Member atLarge Vacant To implement board policy and to manage the day-to-day operations, the board of directors appoint-"' Brett M. Schneider as Be A The District's mission is to deploy and maintain a state-of-the-art 9-1-1 emergency communication system that enables citizens in distress to quickly communicate their request for police, fire, or emergency medical assistance; and to ensure memberjurisdictions have the appropriate 9-1-1 tools necessary to efficiently and accurately receive and process those 4 • • i i ki M =ALAMO HEIGHTS PD BALCONESHEIGHTSPD KIRBYPD -LIVE OAK PD -BEXAR COUNTY SHERIFF NEW BRAUNFELS PD CASTLE HILLS PD COMAL COUNTY SHERIFF SAN ANTONIO PO SAN ANTONIO FIRE 8, EMS GUADALUPE COUNTY SHERIFF - SCHSRTZ PO HELOTESPD I SEGUIN PO JBSA PT SAM HOU STON =UNNERSALCITYPD UJSSALACKLAND UTSA PO -JBSA RANDOLPH -VANDCRESTPD The District's source of revenue is the 9-1-1 emergency service fee applied to specified telephone access lines located in Bexar, Comal, and Guadalupe Counties. The Texas Health and Safety ode, Chapter 772, Section 772.314, authorizes the board to impose a 9-1-1 emergency service fee not exceeding six percent of the monthly base rate charged by the principal service supplier. The fee applies to all residential lines and up to the first one hundred business lines at one location. The fee does not apply to state and federal lines. Each year the board calculates the amount of the fee in conjunction with development and approval of the annual budget. By law, the fee has uniform projected operational expenses directly related to the District's mission and responsibilities, as well as providing reasonable reserves for contingencies and equipment replacement. The board • directors initially established the emergency service fee • March • 1987, and it remained unchanged until 2018. On July 25, 2018, the board of directors approved the following service fee schedule imposed • each local access line, • equivalent, effective October 1, 2018: WRIFORNIM, Business Lines $1.00 fee from each wireless access line within its jurisdiction. This monthly fee, set by Texas law at $0.50 per line, recognizes that the wireless telephone is a link to 9-1-1 service and a wireless telephone user should therefore share a portion • the financial burden for provisioning the network, It also is in recognition of the cost recovery mechanism required to defray a fair and reasonable portion of the rd network infrastructure expense the wireless providers incur in meeting the federal mandate for wireless Enhanced 9-1-1. Total anticipated revenues for FY2O21are projected to decrease by5.78 percent to$18.O83,3C2Owhen compared to the previous year. This decrease is further delineated in further budget discussion to follow. Revenue from the wireless service fee accounts for 70.54 percent of total income. Wine|ine servicefee revenue, comprised of traditional incumbent wireline and Voice over Internet Protocol (VOIP) services, accounts for 2O.11 percent of total revenue. Additional revenue is generated onincome from interest on money market accounts, lease agreunnenfo, and miscellaneous sources, such as grant reimbursements. MM The following is a summary of the sources and assumptions used to forecast projected revenue for the FY2021 operational period: Service Fee Revenue � Revenue from the wireless service fee is expected to generate $11.343.485 in FY2021. This represents on increase Vf1-2O percent, down three quarters ofone percent from the growth rate experienced in the previous four fiscal years, * Service fee revenue generated from wireline service continues to decline at an accelerated rate as consumers opt to use wireless ea their sole telecommunications source. V@re|ine revenue is anticipated todecrease by 14.02 percent to 83'716.498. down $543.362 when compared tothe fiscal year 2D2Dbudget. Non-Service Fee Revenue � Interest revenue nn deposit and investment accounts is projected iodecreasejustover a half of percent to $227,016 for this budget year due to anticipated lower rates of return resulting from the change in market conditions. Intergovernmental Revenue (Lease Agreements): Projected revenue from Data Center and Tenant Lease Agreements at Quarry Run ie expected to increase from $297,600 in FY2020 bo $447,922inFY2021. This increase ia attributed toa new multi-year agreement with the City of Corpus Christi for Data Center space to establish on inland disaster recovery site and e new tenant agreement with the City of San Antonio for office and operational space to support limited permanent staffing of Police and Fire emergency communications personnel to augment their respective 9-1-1 and dispatch operations mt Brooks City Base. 61 � Grant distribution of $123,000, abdv percent of Phase U| and Phase K/ component costs, for a multiyear Cvber Security audit and "red team" assessment on the U-1-1 network. � The FY2021 budget includes atransfer of $225,000 from cash reserves to partially fund planned geoopotia| projects supporting Federal Communications Commission (FCC) mandated wireless Z-Axis/Vertioo0 location requirements. The Operations and Maintenance (O&M) budget includes expenses for Personnel, Administration, Upa ration s/Teohnolooy and Facility Services. Total O&M expenditures for the fiscal year are projected to increase by 4.76 percent to $13,873,454. FISCAL YEAR 2021 EXPENDITURES im Personnel expenditures include salary, Social Security and Medicare matching contributions, health care, and contributions tn employee retirement accounts. The District's strategy hato attract and retain qualified individuals with the skill sets required to deeign, nnonage, and maintain Bexar Metro's specialized public safety critical networks and equipment. The FY2O21 budget personnel line item will decrease by 3.92 percent to $3,040,000 compared to the previous budget year. The FY2O21personnel line item includes a modest allocation for merit and incentives for skills-based certifications directly supporting job responsibilities. OPERATIONS AND TECHNOLOGY Operations and Technology (Operations) expenditures include recurring services directly related to the ongoing operations and maintenance of the 8-1-1 system and other mission ohtiusd systems, to include engineering servioes, contingency measures, management ofgeAapuda| and tabular databases used tn route 9-1-1 calls, and training programs. Total expenditures for Operations and Technology projected to increase by just over five percent to$O.383.748ihFY2O21. ESINetlNext Generation Core Services: In 2015\ the district selected AT&T to provide Next Generation Core Services (NGCS) via interconnection to a highly available, fault tolerant, geographically diverse nationwide platform. The project, originally scheduled to launch in the M FY2020 budoet cycle, delayed d tn changes in the project scnpe. AT&T and the district were able to finalize the changes earlier this year and a final service agreement was executed in late February. Several months ofinterconnection deeign, planning, and resource evaluation are required prior to the first phases of implementation and testing in second quarter FY2021. This transition from the current legacy digital 0-1-1 infrastructure toafeeture-hoh. |P-based Nex1 Generation 9-1-1 (NG9-1-1) environment will not only eliminate the single point Vf failure within the current selective routing network, but will also provide enhanced on-demand geoapade| routing of 9-1-1 calls utilizing the district's apsd|e||y accurate digital map, Cyber and Network Security: In 2020. staff completed the first phase of multi-year oyber security and protection project, partially funded by n Federal 9-1-1 Grant administered by the Commission on State Emergency Communications (C8E{}). The first phase, in progress with an anticipated June oonnp|8tioO, includes the creation nfa Network Security Operations Center /NE)D[1 equipped with the tools necessary to quickly detect and mitigate security threats on both the 3-1-1 and Quarry Run networks. Creation Of a cyber security policy and training Curhcu|UDl for technical staff. end users, and ECC personnel is currently in progress. The second phase, planned for fourth (4m) quarter FY2021 post NGC8 deployment, leverages the N5|OC equipment and lessons learned through policy development to fully evaluate the vulnerability Of the entire Next Generation 9-1-1 network, to include ESUnet internonnectivity between the NGCS nationwide platform and the district's two Vesta 9'1-1 cores, connectivity to premise equipment located at each ECC, and all network elements supporting critical communications throughout the district. Data Inte-gritylGeospatial Operations: Data |ntegri eoapatie| Operations is tasked with , ensuring the accuracy, re|iabi|ity, and consistency of the tabular Master Street Address Guide� (MSAG) and Geographic Information Systems (G|S) data. This includes the maintenance and technology-driven enhancements to our spatially eocurate, high quality digital base map used by public safety to quickly help identify a caller's location and, in the Next Generation environment, route 9-1-1 calls 1n the appropriate ECC. This transition from |eQao/tabU|arrouting requires additional feature sets and changes in processes to ensure data integrity is maintained throughout the transition life cycle. K8qrenye[ continued evolution in technology and wireless accuracy mandates, such as recent changes in wireless vertical accuracy Fequirnrnerta, will require o new focus Vn elevations and indoor mapping. The Fifth Report and Order, adopted by the FCC in November 2019, requires wireless service providers to deploy z-axis technologies in the 'top twenty-five statistical areas by April 3.2O21. The San Antonio statistical area is twenty- fifth unthe|iotofnland@teddep|0ynoenta. A multi-faceted approach is required to address the technical, gemSpatia|, and training requirements necessary for the te|econnrnunimatortoderive an accurate, dispoLchab|e|ooation based on the vertical data provided by the wireless oaniena` The purchase ofoblique aerial photography will facilitate identification of multi-story buildings and points of interest over three stories in height, with a focus on high-risk foc{|ities, such as schools and other public venues, is included in the proposed budget. Education and Traininq ' The 9`1-1 ie|eoonnnnunicetor ie the first person on the Scene of an ennerQenoy. Our goal is to enaVna these first responders have the nN||o and tools required h1 expedite a quality response. The District's Education and Training Program continues toexpand with additional classes on Texas Commission on Law Enforcement C}LE) mandated TCXC/NC|C` TLET8 and Spanish for Telecom nounicators. On average, forty (40) classroom- based training opportunities are offered annually at no cost to E[)C personnel. Educational content includes instruction in Homeland Security, Emergency Medical Dispatch (EM[), LGVV Enforcement Cornnnunicsdione, Fire Connrnunioationa, School Vio|ence, Family Violence, and Suicide Intervention. Instruction on Vesta 9-1-1 equipment and Regional Emergency Alert Network (F(EAN) operations are also offered. Scholarships are also extended to those te|eoo[nnnunicotoca unable to attend a district sponsored u|aan due to scheduling constraints or a requirement for subject matter not offered in the district's curriculum. Overall, training contact 7 hours are up 58 percent to 6,187 hours when compared to program expansion in 2017. A budget increase ofO.54 percent ia proposed to further increase training opportunities, with o focus on state-mandated oyber security ayvaneness, human trafficking, and well-being mendnmra to combat the physical, mental, and emotional fatigue often experienced by ECC personnel. FACILITIES The Facilities budget includes costs associated with the maintenance of the district's Saddletree Court and Quarry Run fecUbk*s, to include utilities, Jnfraetruotune, grounds maintenance and other related services. The facility services budget is proposed to increase by 2.71 percent to $1.778,706 in this budget cycle. The increase is partially attributed to increased custodial expenses resulting from expanded building tenancy at Quarry Run and a new facilities services maintenance contract to provide the district's Facility Services Department with 24x7x365 support in the management, oversight, and maintenance of critical power, water, and H\A\C building systems. Capital expenditures inthe amount of $2,209,866 will underwrite the following mission critical and facility capital improvement projects in the upcoming fiscal year: 9-1-1 Network Core Upgrade: Enhancement to the Vesta 9-1-1 core network architecture and host-to-host umbilical connections between the Vesta 9-1-1 control systems at Quarry Run and Brooks City Base. This initiative, Project Nexus, will not only provide a greater level of redundancy for our current network through the addition of a third, physically and logically diverse network, but also establishes the platform necessary to support the robust host-to-host network core required for the planned 9-1-1 system upgrade in 2025, While important in the near term to provide a third level of redundant connectivity between the two primary and secondary host systems, it also provides a tertiary level of diversity and redundancy supporting simultaneous, same core system 9-1-1 operations at Brooks City Base and Quarry Run for the San Antonio Police Department and the San Antonio Fire Department. ECC Upgrades: To combat the explosive growth in their respective jurisdictions, both the Guadalupe County Sheriff's Office and Comal County Sheriff's Office have building expansion projects underway to increase the operational space and capabilities of their ECCs. Funds are allocated for the installation of one additional Vesta 9-1-1 call-handling workstation at each location, plus installation of the power and data infrastructure required for on premise connectivity and interconnection to the district's 9-1-1 core network. Catalyst Radio Expansion: The project includes the placement ofadditional gateways and rnuKiband (VHF, 70OMhz) radios at the respective Sheriff's Departments in Corna| and Guadalupe Counties, expansion of current 80OMhz resources at the Hy|iono Tower Sho, and reallocation of radio resources at Quarry Run. Collectively, these radio infrastructure and capacity upgrades will greatly enhance the district's ability to provide critical back-up public safety radio communications for any ECC required to relocate to Quarry Run in response to an emergent event adversely affecting their operations. Saddletree Headquarters Remodel (Phase ll)-I Conversion of former training and operatior-M areas at Saddletree Court to multi-use meeting space. * Funds to replace a 2014 general fleet vehicle with a comparable, equivalent-sized sports utility vehicle. Capital Reserves: Capital Reserve funds are encumbered for future projects and equipment purchases. • TheFY2O21 budget includes a transfer of$1.25O.00Oto the capital reserve accounts. • These encumbered accounts are used tofund: ° 9-1-1 network and call handling equipment upgrades and replacement 0 0-1-1 network enhancements to improve redundancy and diversity N Facility mechanical and infrastructure upgrades 9 Information Technology UT\ equipment replacement • Due tothe rapid evolution in public safety technologies and projected five (5) year life cycle of critical equipment, a major 9-1-1 equipment refresh, snhedu|*dfor FY2O25.will require an estimated expenditure of $14,500,000 from the capital reserve account. FISCAL YEAR 2021 CAPITAL EXPENDITURES TRANSFER TO CAPITAL RESERVES aCC UPGRADES Legacy technologies have nerved B*xar Metro well over the pest thirty-two years, but continued advancements in communications technologies to meet the public's expectation of summoning emergency assistance regardless of device type or technology requires Bexar Metro to keep abreast of advances in technology and enoUna the 9-1-1 ayebern evolves with, and in some cases is protected agoinot, technological changes. This budget provides the resources necessary for Bexor Metro tn' provide a level of service not only expected — but deserved - by the citizens, participating jurisdictions, and ECCs served by the district. The Fiscal Year 2021 Financial Plan and Budget, totaling $18'OB332Ois sufficient to fund all projected program expenditures for the fiscal year, The plan includes $13.873.454 for Operations &Maintenance and $2.209'860 for Capital Improvements. The figures presented reflect a net decrease of $851.033, or8.0g percent, in comparison to the Fiscal Year 2O2Q Adopted Budget. This budget matches projected revenue and expense as required bvTexas law. To ensure responsiveness and operational flexibility, the Executive Director may authorize the transfer offunds among budget line items if the overall annual budget amount remains unchanged. a WIRELINE FEES $ 4,094,389 $ 4,259,859 $ 3,843,658 $ 3,716,496 WIRELESS FEES $ 11,111,677 $ 11,200,000 $ 11,513,638 $ 11,343,486 INTEREST $ 275,325 $ 228,516 $ 274,111 $ 227,016 DATA CENTER LEASES $ 221,600 $ 297,600 $ 297,600 $ 326,400 TENANTLEASES $ - $ - $ - $ 121,522 MISCELLANEOUS $ 12,006 $ 14,900 $ 177,025 $ 123,400 TOTAL REVENUE $ 15,714,996 $ 16,000,875 $ 16,106,032 $ 15,858,320 RESERVE TRANSFER I $ 01 45 1 - $ 225,09 1,126,842 TOTAL AVAILABLE FUNDS $ 95,714,996 $ 17,013,520 $ 16,106,032 $ 16,083,320 138,500 $ 171 OPERATIONS & TECHNOLOGY $ 3,247,719 $ 7,936,782 $ 4,945,756 $ 8,383 FACILITIES $ 1,447,384 $ 1,731,725 $ 1,126,842 $ 1,778 EDUCATION & TRAINING $ 151,902 $ 160,500 $ 138,500 $ 171 CONTINGENCIES L-250 000 $ 25-0000 $ 250,00 1 50 TOTAL O&M 7,865,754 $ 13,243,053 $ 9,547,926 $ 13,873 ECC UPGRADES $ (2,457,865) $ 20,000 $ 20,000 $ 100,000 SADDLETREE FACILITY $ 204,108 $ 115,000 $ 122,000 $ 60,100 VEHICLES $ - $ $ - $ 40,000 MISSION CRITICAL COMMUNICATIONS $ 109,968 $ 535,000 $ 358,027 $ 407,266 ITINETWORK SYSTEMS $ 231,369 $ 878,800 $ 728,800 $ 117,500 QUARRY RUN FACILITY $ 1,425,581 $ 7,500 $ - $ 235,000 TRANSFER TO CAPITAL RESERVES $ 2,335,000 $ 1,935,000 $ 1,935,000 $ 1,250,000 INCREASE (DECREASE IN RESERVE) $ - I-- $ - $ - TOTAL CAPITAL EXPENSE 1,848,161 $ 3,491,300 $ 3,163,827 $ 2,209,866 TOTAL EXPENSE 9.713,914 $ 16,734,3Q $ 12.711.753 $ 16 083 320 m Bexar Metro Network Proposed Budget Wireline Service Fees $ 3,716,496 Wireless Service Fees $ 11,343,486 Interest Earned $ 227,01.6 Data Center Revenue $ 326,400 Tenant Revenue $ 121,522 Miscellaneous Revenue $ 123,400 Transfer from Reserves $ 225,000 Total Available Funds $ 16,083,320 Proposed Fiscal Year 2021 Operations & Maintenance Expense Personnel $ 3,040,000 Operations & Technology $ 8,383,748 Facilities $ 1,778,706 Education & Training $ 171,000 Contingencies $ 500,000 Total O &M Expense $ 13,873,454 Proposed Fiscal Year 2021 Capital Budget EGC Upgrades $ 100,000 Saddletree Facility $ 60,100 Vehicles $ 40,000 Mission Critical Communications $ 407,266 IT /Network Systems $ 117,500 Quarry Run Facility $ 235,000 Transfer to Capital Reserves $ 1,250,000 Total Capital Expense $ 2,209,866 Total Fiscal Year 2021 Budget $ 16,083,320 Approved by the Bexar Metro board of directors this Twenty -First Day of May 2020. By: Name: kames48. Hasslocher Title: Chairman 11 ei Olum City Council June 9, 2020 Meeting: Department: Planning & Community Development Agenda No. 13. Subject: Ordinance No. 20 -s -17- Conduct a public hearing, consider and/or take action on a request to amend the official zone map by rezoning approximately 0.5 acres of land from Single- Family Residential District (R -2) to Main Street Mixed Use District (MSMU), located at 619 Main Street, City of Schertz, Guadalupe County, Texas (B. James, L. Wood, N. Koplyay) First Reading The applicant is proposing to rezone approximately 0.50 acres of land from Single Family Residential District (R -2) to Main Street Mixed Use District (MSMU). The property is located at 619 Main Street and currently has one residential structure and a detached accessory structure. Nineteen (19) public hearing notices were mailed to surrounding property owners within two hundred (200) feet of the subject property on May 15, 2020, and a public hearing notice was published in the "San Antonio Express" on May 20, 2020. At the time of this staff report one (1) response opposed to the zoning request has been received. The Planning and Zoning Commission met on May 15, 2020 and made a recommendation to City Council to approve the proposed zone change by a 7 -0 vote. The following representatives were in attendance and spoke at the Planning and Zoning Commission public hearing: PKM Ventures, Nick Marquez, Owner Spoke on his plans for utilizing the existing buildings on the subject property to start a hair salon GOAL The project goal is to rezone the subject property from Single- Family Residential District (R -2) to Main Street Mixed Use District (MSMU) in order to re- purpose the existing house on -site into a commercial . hair salon. COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. 1104 104 11.11 fflull a ' / 1 The 2013 . Sector Plan amendment to the Comprehensive Land Use Plan designates the subject property as part of Historic Downtown Schertz. The objective for Historic Downtown Schertz is to leverage the City's history and heritage to create a unique destination with local independent businesses, while encouraging the use of existing buildings. The Main Street Mixed -Use District (MSMU) was created to help achieve these objectives. The MSMU zoning district is intended to provide a base zoning district to the area along Main Street. In light of the history of the area and variety of land uses that exist, this zoning district allows for both single - family residential uses and low intensity commercial uses. Reduced setbacks and parking requirements are also provided as part of this district due to physical constraints. The proposed zone change to MSMU at 619 Main Street is in conformance with the Comprehensive Plan, because MSMU will allow the subject property to accomplish the goals established for Historic Downtown Schertz: the MSMU zoning district will allow the applicant to take advantage of the existing improvement on -site by repurposing the existing house to develop a local hair salon. The proposed zone change should have a minimal impact on infrastructure and public facilities.The subject property is currently surrounded by single - family dwellings and right -of -way, with commercial businesses in the vicinity along Main Street, so the proposed zone change should also have a minimal impact on the existing and future adjacent land uses. Based on the new zoning district's compatibility with the Comprehensive Land Use Plan and the land uses of the adjacent properties, the Main Street Mixed Use District (MSMU) is the most appropriate zoning district for the subject property. Staff recommends approval of the zone change application as submitted. FISCAL IMPACT None 1 / Staff recommends approval of the proposed zone change to Main. Street Mixed Use District as submitted. Attachments Ordinance 20 -5 -17 Ordinance 20 -5 -17 Exhibit A Aerial Map Public Hearing Notice Map ORDINANCE NO. 20-S-17 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 0.5 ACRES OF LAND FROM SINGLE - FAMILY RESIDENTIAL DISTRICT (R -2) TO MAIN STREET MIXED USE DISTRICT (MSMU), LOCATED AT 619 MAIN STREET, CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS. WHEREAS, an application to rezone approximately 0.5 acres of land located at 619 Main Street, and more specifically described in the Exhibit A attached herein (herein, the "Property ") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.5.4.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested zone change (the "Criteria "); and WHEREAS, on May 27, 2020, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve the requested rezoning; and WHEREAS, on June 9, 2020, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested zoning be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The Property as shown and more particularly described in the attached Exhibit A, is hereby zoned Main Street Mixed Use District (MSMU) Section 2. The Official Zoning Map of the City of Schertz, described and referred to in Article 2 of the Unified Development Code, shall be revised to reflect the above amendment. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 9. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 9t" day of June, 2020. PASSED, APPROVED AND ADOPTED on final reading the 23rd day of June, 2020. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) Ij,, Xb h ,16 FIL OFF" Classification 'My" Or A', .. ........ .. ........ W E xr .11 -.1 SL"I H I I I I R � F Z 619 Main Street COMMUNITY* SERVICE* OPPORTUNITY r 6+ Ft i90 9y �a� i F F rm y 3'4 PIZ N/ NJ ! � CIS. �> 2 `y as �, IPA m J NA;ai o? A6�92 cn "s 2 I Nl• IPA 'c� a92 9 ,soss�9y� N i S Agenda No. 14. ei Olum City Council June 9, 2020 Meeting: Department: Planning & Community Development Subject: Ordinance Number 20 -S -16 - Conduct a public hearing, consider and /or take action on a request to amend the Comprehensive Land Use Plan by changing approximately 229 acres of the Future Land Use Map from the Mixed Use Neighborhood and Agricultural Conservation land use designations to the Single -Family Residential land use designation, generally located approximately 6,000 feet east of the intersection between FM 1518 and Lower Seguin Road, also known as Bexar County Property Identification Numbers 309419, 309811, 310011, and 310013, City of Schertz, Bexar County, Texas (B. James, L. Wood, N. Koplyay) First Reading Nineteen (19) public hearing notices were mailed to surrounding property owners within two hundred (200) feet of the subject property on May 1, 2020, and a public hearing notice was published in the "San Antonio Express" on May 20, 2020. At the time of this report, Staff has received the following responses to the public hearing notices: five (5) in favor of the amendment, two (2) opposed to the amendment, and one (1) neutral to the amendment. The Planning and Zoning Commission met on May 15, 2020 and made a recommendation to City Council to deny the proposed amendment by a 6 -1 vote. The Commissioners spoke at length that the Comprehensive Plan needs to be updated in order to reanalyze the Future Land Use Map for Southern Schertz as a whole, instead of on a project by project basis. The Commissioners also referenced the original wishes of the Southern Schertz residents during the original public hearings for the 2013 Sector Plan, which were focused on preserving the agricultural presence in certain areas of Southern Schertz. Commissioner Chair Outlaw mentioned that he understands the way of life in Southern Schertz is changing for a number of families, but the original 2013 . Sector Plan was a group effort and any large scale amendment of the plan should be as well. Joint Base San Antonio reviewed the proposed Comprehensive Plan Amendment and does not object to the request; however, they offer a few additional points for consideration: • This area is right outside the noise contours, so there is potential for noise impact to residential development. • Crane equipment and towers (communication or water) will need to be evaluated. The following project representatives were in attendance and spoke at the Planning and Zoning Commission public hearing: • Raymond Tarin, Moy Tarin Ramirez Engineers, Project Engineer • Spoke on the proposed amendment being consistent with the overall goals of the Comprehensive Plan • Emphasized that traditional single- family residential neighborhoods are necessary to connect the Agricultural land with the Mixed use Core • Proposed that the project is too far from the Mixed Use Core to incorporate the walkable elements of a Mixed Use Neighborhood • Wayne Ashabraner, Real Estate Agent representing the Friesenhahn property owners • Stated that we are all in the middle of a generational change for the agricultural property owners in this country. • We are seeing the new generation have less enthusiasm to farm the land and families must sell the land as the City starts to grow around them • Cindy Fischer, Property Owner • Spoke on the difficult position that farmers in Southern Schertz are put in by the future land use designations. • They need to sell the property for their livelihood since their land is too small to run modern cattle ranch. The applicant is requesting to amend the Comprehensive Land Use Plan by changing approximately 229 acres of the Future Land Use Map from the Mixed Use Neighborhood and Agricultural Conservation land use designations to the Single- Family Residential land use designation. Based on the intended development for the subject property as a traditional single - family neighborhood, the applicant chose to request the Single - Family Residential land use designation. The Future Land Use Map for the subject area was evaluated as part of the Sector Plan Amendment to the Comprehensive Land Use Plan, adopted by City Council on July 16, 2013. The subject properties are currently designated under the Mixed Use Neighborhood and Agricultural Conservation future land use categories. The Mixed Use Neighborhood land use designation is intended to accommodate the development of walkable neighborhoods within South Schertz in the vicinity of the intersection of FM 1518 and Lower Seguin Road. In addition to good roadway access, this location also has the school and civic amenities which makes the potential mixed use neighborhood center more feasible at the intersection of FM1518 and Lower Seguin Road. Integrating a range of usable open space types that also double as the regional drainage network with trails and passive greenways, these neighborhoods would provide a range of quality housing types from townhomes, live -work units, patio homes, cottages, to large -lot single - family residential. The Agricultural Conservation land use designation is intended to preserve much of South Schertz in a rural /agricultural state. This area is less attractive for more intense uses due to its distance from the Interstate and limited street connectivity. Some character - defining elements recommended are mainly large -lot (5 acre minimum lot size) residential and agricultural uses with some agricultural related commercial uses being permitted (landscaping business, metal workshop, farmers market, convenience store, etc., with appropriate design and transition standards). The applicant is proposing to change the future land use designation of the subject properties to Single - Family Residential. This proposed future land use designation is intended to be comprised of primarily conventional detached dwellings. In areas proposed to utilize a traditional neighborhood design the single - family residential use may include a mix of lot sizes and single- family residential uses, as well as limited commercial development to support the daily activities of the development. In single- family residential use areas, public and semi- public development such as schools and churches are also encouraged as neighborhood focal points. GOAL The project goal is to amend the Comprehensive Land Use Plan by changing approximately 229 acres of the Future Land Use Map from the Mixed Use Neighborhood and Agricultural Conservation land use designations to the Single - Family Residential land use designation. COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION The 2013 Sector Plan Amendment of the Comprehensive Land Use Plan sought to establish future development objectives that balance the traditionally rural and agricultural identity that has shaped the character of South Schertz with the opportunity for smart growth as the City continues to develop south of FM 78. Evidence of these goals is most clearly identified in the Sector Plan's Future Land Use Map, which roughly outlines future land use designations for key areas in South Schertz. For instance, most of South Schertz was identified under the Estate Neighborhood and Agricultural Conservation future land use designations, which is a clear intention of rural character preservation through the requirement of large residential lots, the utilization of open spaces, and the promotion of agricultural related commercial businesses. At the same time, key areas along major thoroughfares were identified to have potential for smart, concentrated growth; a large portion of South Schertz centered around the intersection of two arterial class roadways, FM 1518 and Lower Seguin Road, was classified under the Mixed Use Core future land use designation, which was intended to be a mixed -use community that would provide the residents of South Schertz with a walkable town center. The growth of this core area is centered around goals for the development of a variety of single and multi - family residential housing options, needed neighborhood commercial services, and a walkable community that will emphasize smart growth over the induced demand of infrastructure costs. With the Mixed Use Core established, the immediately surrounding areas between other major thoroughfares were then designated as Mixed Use Neighborhood, which focuses on the development of a variety of single- family residential housing types and large designated open spaces and acts as a transition between the denser core and the surrounding rural land. The Mixed Use Neighborhood areas are intended to surround the Mixed Use Core to provide supporting neighborhoods that integrate a variety of residential housing options. The subject properties are located both in the Mixed Use Neighborhood and Agricultural Conservation land use designations, which both play important roles in keeping the balance between concentrated development and rural preservation that was highly emphasized in the Sector Plan Amendment. Given the size of the subject properties, this proposal to change their future land use designations to just Single - Family Residential could have potential ramifications for the development of the rest of Southern Schertz and detract from the principles identified by stakeholders in the 2013 Sector Plan Amendment; this amendment could modify the framework of Southern Schertz by eliminating the possibility of the Mixed Use Core and propelling more of South Schertz into traditional master planned communities. Staff fully understands that it is important to consistently update the Comprehensive Land Use Plan in order to have goals that are both beneficial to our residents and feasible given the housing market. The Sector Plan was adopted in 2013, and the needs and desires of our residents could have shifted more towards the goals of this amendment; however, Staff is not comfortable modifying the Comprehensive Plan for such a large area without further evaluation of the Future Land Use Map for all of South Schertz. The subject properties are part of over 3,000 acres scheduled to be annexed into the City over the next 18 months, and Staff believes that any amendment should be looked at in the larger context of the newly annexed land in South Schertz instead of individual developments. If this Comprehensive Land Use Plan Amendment is approved, then Staff would suggest also approving all future requested amendments from Mixed Use Neighborhood and /or Agricultural Conservation to Single Family Residential in order to remain consistent and fair for all other property owners in similar situations. These potential amendments to the Comprehensive Plan would also create issues for the City's efforts to update Water and Wastewater Master Plan; the modifications to the planned density for future development in South Schertz makes it impossible to accurately predict the City's future infrastructure needs. None RECOMMENDATION Staff is recommending denial of the proposed Comprehensive Land Use Plan amendment due to its incompatibility with the goals and objectives of the 2013 Sector Plan, and the potential collateral impact on the future development of surrounding areas given the scale and context of the proposed amendment. Attachments Ordinance 20 -S -16 Ordinance 20 -S -16 Exhibit A Ordinance 20 -S -16 Exhibit B Aerial Map Comprehensive Plan Amendment Request Letter Comprehensive Plan ( Schertz Sector Plan) - South Schertz Future Land Use Map Public Hearing Notice Map Public Hearing Notice Responses Joint Base San Antonio Response ORDINANCE NO. 20-S-16 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE COMPREHENSIVE LAND USE PLAN BY CHANGING APPROXIMATELY 229 ACRES OF THE FUTURE LAND USE MAP FROM THE MIXED USE NEIGHBORHOOD AND AGRICULTURAL CONSERVATION LAND USE DESIGNATIONS TO THE SINGLE - FAMILY RESIDENTIAL LAND USE DESIGNATION, GENERALLY LOCATED APPROXIMATELY 6,000 FEET EAST OF THE INTERSECTION BETWEEN FM 1518 AND LOWER SEGUIN ROAD, ALSO KNOWN AS BEXAR COUNTY PROPERTY IDENTIFICATION NUMBERS 309419, 309811, 310011, AND 310013, CITY OF SCHERTZ, BEXAR COUNTY, TEXAS. WHEREAS, an application to amend the Comprehensive Land Use Plan by changing approximately 229 acres of the Future Land Use Map from the Mixed Use Neighborhood and Agricultural Conservation land use designations to the Single- Family Residential land use designation, and more specifically described in the Exhibit A attached herein (herein, the "Property") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.4.6.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on an amendment to the Comprehensive Land Use Plan (the "Criteria "); and WHEREAS, a total of 18 public hearing notices were mailed out to property owners in the subject areas and to surrounding property owners within two hundred (200) feet of the subject areas on May 1, 2020 and a public hearing notice was published in the San Antonio Express News on May 20, 2020; and WHEREAS, on May 13, 2020, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to deny the requested Comprehensive Land Use Plan amendment; and WHEREAS, on June 9, 2020, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested Comprehensive Land Use Plan amendment be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The current Comprehensive Land Use Plan is hereby amended to change the Future Land Use Map of the Property, as shown and more particularly described in the attached Exhibit A, from the Mixed Use Neighborhood and Agricultural Conservation land use designations to the Single - Family Residential land use designation. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 8. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 9th day of June, 2020. PASSED, APPROVED AND ADOPTED on final reading the 23rd day of June, 2020. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) Ea 6r, E�M' !I! 11111111111111 111111111 a, R , I Field Notes for a Tract of Land ,*itzi-ti-ta 229.478 acre (9,996,064.69 square feet) TBPE F-5297, TBPLS No. 10 131500 12770 Cimarron Path, Suite 100 San Antonio, TX 78249 Ph. 210.698.5051 • Fx. 210.698.5095 Paae 1 of 2 Note: Basis of bearing was established from the State Plane Coordinate System, North American Datum of 1983, Texas South Central Zone. An Exhibit of even date was prepared for this description. TBPE F-5297, TBPLS No. 10131500 12770 Cimarron Path, Suite 100 San Antonio, TX 78249 Ph. 210.698.5051 ® Fx. 210.698.5085 Paae 2 of 2 RV'; Q • Registered Professional Land Surveyor No. 5950 Date: 2019-10-29 Job No.19037 TBPE F-5297, TBPLS No. 10131500 12770 Cimarron Path, Suite 100 San Antonio, TX 78249 Ph. 210.698.5051 ® Fx. 210.698.5085 Paae 2 of 2 Friesenhahn Tract: Land Use: Single Family Residential J ETJ Schertz R r r` Sc hertz Ludwig Tract " "" schertz r Land Use: Single Family Residential March 12,2020 Planning & Community Development Department Attn.: Lesa Wood, Director Planning & Community Development Department City of Schertz 1400 Schertz Parkway Schertz, Texas 78154 Re: Saddlebrook Ranch Comprehensive Plan Amendment Request Letter Dear Ms. Wood: In connection with the proposed rezoning and development of Saddlebrook Ranch, we are requesting that the City's Future Land Use Plan be amended. The subject property is +/- 217.301 -Acres and is located at approximately 13011 Lower Sequin Road (See Exhibit "1 "). The City of Schertz Sector Plan lists the current Land Use for the Subject Property as a mix of 'Mixed -Use Neighborhood' and 'Agricultural Conservation' land use designations. We are requesting that these land uses be amended to 'Single - Family Residential' (See Exhibit "2 "). Additionally, the owners of the Subject Property will be submitting annexation and zoning requests pursuant to their existing Development Agreements with the City. The proposed rezoning for the Subject Property will be to the 'Planned Development District' (See Exhibit "3 '). That application will be filed within the next two weeks. The proposed Planned Development District will match the Master Plan for Saddlebrook Ranch to be submitted at a later time following approval of the Sector Plan revision. The existing 'Mixed -Use Neighborhood' and 'Agricultural Conservation' land use designations for the Subject Property may have been appropriate in 2013, but seven years later they are not what is appropriate under today's market and citizen /end -user needs. The Agricultural designation effectively prices the average Schertz citizen out of the market. Additionally, the 'Mixed -Use Neighborhood' designation is too dense. This area of Schertz is just not realistically a walkable community yet. The Lower Schertz Road frontage property is proposed for 'Commercial/ which is intended to be developed for less- intense commercial uses and is appropriate at this location. 12770 Cimarron Path, Suite 100 San Antonio, Texas 78249 Phone: (210) 698 -5051 • Fax: (210) 698 -5085 TBPELS: Engineering F -5297 • Surveying F- 10131500 Page 1 of 2 In order to support a Mixed -Use Neighborhood a population base needs to be present within the area that can support the Mixed -Use development. This project, as residential use, will bring homes with families to the area that can later be used to support commercial and retail type developments. Additionally, there is not sufficient visibility for a Mixed -Use development where these tracts are located and there is no focal point, major intersections or depot that provides the traffic and visibility needed to support a Mixed -Use development. A residential use is what the market will support for this area. We believe that this amendment request for the Subject Property is appropriate, and ask for your support in amending the Future Land Use Plan in this regard. I appreciate your consideration of our proposed plan amendment. Please do not hesitate to contact me regarding any questions about the request. Sincerely, Moy Tarin Ramirez Engineers, LLC. Paul Landa, P.E., CFM ro FIM. LAND A, ; µ Vice President 001' 8 � Enclosures: As Stated 12770 Cimarron Path, Suite 100 San Antonio, Texas 78249 Phone: (210) 698 -5051 • Fax: (210) 698 -5085 TBPELS: Engineering F -5297 • Surveying F- 10131500 Page 2 of 2 1041 mullogiff EXHIBIT 2: EXISTING COMPREHENSIVE PLAN 71 Campus Single Family "Residential Friesenhahn Tract Parks Ludwig Tract Open Current Comprehensive Land Use Plan: Space Agricultural Conservation Proposed Comprehensive Land Use: a Single - Family Residential Schertz Current Comprehensive Land Use Plan: t Schertz ET Agricultural Conservation and Mixed Use Neighborhood` Proposed Comprehensive Land Use: Single - Family Residential�L gin Transi Oriented (Development Sche ET. C& moi_.. a Estate Fischer Tract Current Comprehensive Land Use Plan: Agricultural Conservation and Mixed Use Neighborhood Proposed Comprehensive Land Use: Single - Family Residential Friesenhahn Tract: Land Use: Single Family Residential J ETJ Schertz R r r` Sc hertz Ludwig Tract " "" schertz r Land Use: Single Family Residential South Schertz Framework Map showing Land Use /Character Areas and Future Transportation Network 10.1 SouthSchertz Land Useand CharacterAreas Based on the market assessment, design workshop, stakeholder and staff input, the following land use /character area descriptions were developed.ln addition these descriptions form the basis for the proposed amendments to the Unified Development Code included in Appendix 3 of this document. A. Agricultural Residential This land use /character area is intended to preserve much of South Schertz in a rural /agricultural state. This area is less attractive for more intense uses due to its distance from the Interstate and limited street connectivity.Some of the character defining elements recommended are: Use Mix: Mainly large lot (5 acre min lot size) residential and agricultural with some AG related commercial uses to be permitted (landscaping business, metal workshop, farmers market, convenience store, etc., with appropriate design and transition standards) Alternative Development option: Provide incentives for development of conservation subdivisions within this land use /character area due to potential for lower infrastructure (streets and utilities) costs and 64 greater preservation of open space associated with clustered development with the following recommended standards: — Minimum assembled acreage required to apply for conservation subdivision zoning (over 30 acres) — Maintain gross density of 0.2 DU /Ac; but allow varying lot sizes (no lot size minimum) — Minimum open space (public or private) or conservation easement required (70% minimum) — Open space to be in a natural state or may be used for agricultural uses — Preserve rural frontages along Trainer Hale/ Ware Seguin and Weir Roads with deeper setbacks, trails, and low fence design standards Images showing desirable development character within the Agricultural Conservation Land Use /Character areas Gross Density 0.8 units /I acre Possible development outcome using a Conservation Subdivision approach in the Agricultural Conservation Land Use /Character area 65 B. Commercial Campus The Campus Commercial land use /character area is intended to encourage the development of lower intensity commercial and office uses in the locations between major intersections as a buffer between the Interstate Highway and adjoining neigh borhoods.Given the significant linear frontage along IH 10 in South Schertz, there are several opportunities to accommodate low impact campus development that takes advantage of the highway frontage and any major environmental assets (such as creeks, flood plains, steep grades, and significant tree cover) as an aesthetic amenity on the site.This category could also accommodate light manufacturing or flex office uses set in a campus like environment in addition to multi family residential located at mid block locations and as transitions between office /light industrial uses and adjoining single family residential uses.Some of the character defining elements recommended are: • Land Use Mix: Mostly office, research, flex office, and supporting uses, light industrial and assembly uses, educational and other institutional uses. This category may include some multi family uses at mid block locations and as a buffer between the highway and single family neighborhoods only.Generally, multi family should only be considered in locations that may not be ideally suited for retail, office, or light industrial uses such as mid block locations, behind major commercial uses, and on sites with environmental constraints.ln addition, multi family uses should be incorporated and /or phased in with other retail and office uses. • Building Scale /Height: May vary from low rise to taller office buildings with scale transitions to adjoining development • Create an overlay district with standards to implement the campus commercial design elements: • Building articulation — Some building articulation required; simple building and roof forms • Materials: Allow a range of building materials including but not limited to articulated tilt wall, masonry, stucco, synthetic stone, concrete panels, concrete block, cinder block, metal and tile. • Building Orientation: - Buildings shall be set in a campus environment with landscaping and natural features - Pedestrian linkages and trails to be provided - Development to be auto oriented along highway and service street frontages and pedestrian oriented along other internal connector streets (hybrid) .. Emphasis on key linkage streets for more pedestrian oriented development • Transitions to adjoining uses: - Smaller scale garden office and multi family as transitions to single family - Buffer /screen loading, unloading and service areas • Civic /Open Space: - More natural and unstructured spaces - Generally private yards (areas within front, side, and rear setbacks, courtyards, etc.) • Landscaping: - Soften highway frontage with landscaping and screening of surface parking - Combination of private and public landscaping - Low impact infrastructure for storm water and water quality such as bio swales, rain gardens, pervious pavers, etc. • Signage: Unified wayfinding program with a palette of monument and building signs Images showing desirable development character within the Campus Commercial Land Use /Character areas C. Estate Neighborhood The Estate Neighborhood Land Use /Character area designation is intended to address residential development patterns within the RA (Residential Agriculture) zoned property within South Schertz. A significant amount of the RA zoned properties within South Schertz are already developed with subdivisions with min. % acre Iots.Some of these existing neighborhoods areas have a unique and desirable development quality with large wooded lots and streets.The goal within this Land Use /Character area is to incentivize an alternative development outcome with more flexibility in lot size while requiring quality open space and neighborhood design. • Base Zoning and Land Use:RA (1/2 acre min lot size) with single family residential uses only Al • Alternative Development option:Estate Neighborhood to encourage cluster neighborhood with the same overall gross density with more open space and neighborhood design standards due to potential for lower infrastructure (streets and utilities) costs and greater preservation of open space associated with clustered development.The following are some recommended elements within this alternative incentive zoning district: — Minimum assembled acreage to apply for alternative Estate Neighborhood Zoning — Maintain gross density of 2 DU /Ac — Range of single family detached residential uses (lot sizes vary; no minimum lot size) — Minimum 50% open space (public or private) requirement (with design and location criteria for open space to be located along rural frontage roads and along creeks /drainage ways or with agricultural /conservation easements) — Design criteria for neighborhood streets and residential buildings based on the specific context of the neighborhood Images showing desirable development character within the Estate Neighborhood Land Use /Character areas D. Highway Commercial This land use /character area designation is intended for regional scale retail and commercial uses that can take advantage of the highway frontage. This land use /character area is located at major highway intersections to maximize access to the region and adjoining neighborhoods.Some of the character defining elements recommended are: • Land Use Mix: Mostly large format retail with restaurants and entertainment uses or mid rise office buildings; may include lodging and related uses. • Building Scale: generally low rise with some taller office buildings. .: • Design Elements: • Building Articulation: - Focus on minimizing the impact of a `big box' look by articulating the building mass horizontally and vertically - Horizontal and vertical articulation to break up the building mass • Building Materials: - Allow a range of building materials; primarily masonry (brick, stone, stucco, synthetic stone) for retail /restaurant and masonry, glass, and more flexible materials for office buildings (including, but not limited to masonry, curtain glass, glass block, concrete panels, concrete blocks, architectural metal, tile, etc.). • Soften highway frontage with landscaping • Signage: Larger highway facing monument signs; smaller building signs along other streets; limit new billboard signs Images showing desirable development character within the Highway Commercial Land Use /Character areas E. Mixed Use Neighborhood Center This land use /character area designation is intended to accommodate a higher intensity, walkable, mixed use neighborhood center at the intersection of FM 1518 and Lower Seguin Road.Such a mixed use node would anchor adjoining residential neighborhoods in addition to providing much needed neighborhood commercial services.Some of the character defining elements recommended are: • Land Use: Mix of retail, restaurant, office, civic, and multi family residential uses • Generally low to medium scale buildings • Create a PD type mixed use zoning district with the following elements: o Require a phased conceptual plan framework over multiple properties (minimum of 10 acres) based on a market driven assessment .• • Establish a set of key performance criteria for the core Mixed Use area and transitions including integration with residential neighborhoods and regional roadways. • Minimum performance standards for key elements to ensure walkable mixed use including: - Building Articulation: Building base is articulated at a pedestrian rhythm /scale (20' to 30' bay /demarcation width).Ground floors designed with a high quality pedestrian realm with active uses at key locations - Building Materials: • Higher standards for building materials apply only to pedestrian oriented streets • Materials to be masonry or comparable high quality materials of primary facades of buildings - Building Orientation: Buildings built to the edge of the sidewalk establishing a strong street wall along internal streets with any parking lots screened along FM 1518 and Lower Seguin Road Ground floors of buildings along internal streets to be of higher quality design - Civic spaces: plazas, paseos, and squares - Landscaping: mostly in the public realm (street trees) and in civic spaces; buffering of surface parking along FM 1518 and Lower Seguin Road. - Signage: establish a palette of more pedestrian oriented signs o Street and Block Standards: Urban block standards — generally block face dimensions not to exceed 400' (see table on page 50 based on the ITE Manual for Context Sensitive Urban Thoroughfares) Street network should be based on the required and recommended streets on the framework plan and city's Thoroughfare Plan Images showing desirable development character within the Mixed Use Land Use /Character areas 70 CommuNrry SERVICE SCHOEIRTZ OPPORTUNnY PLANNING & COMMUNrrY DEVELOPMENT NOTICE OF PUBLIC HEATING April 30,2020 Dear Property Owner, Sincerely, �Iyv is Koplyay Planner STREET ADDRESS: —aOoq cl'-2oZO DATE: 'D- 1400 SGhertz parkway Schertz, Texas 78154 210.619.1 oo0 COMMUNITY SERVICE SSCHI1GIR"1f7L OPPORTUNITY PLANNING & CONMUNrrY DEVELOPMENT NOTICE OF PUBLIC HEAR, ING AprilSO,2020 Dear Property Owner, NAME: (PLEASE PR( NT) mm STREET ADDRESS: DATE: 14DO Scheriz Parkway Schen7, Texas 78154 210.618.1 0 sr., I COMMUNITY I SERVICE ls-)ICHIERTZ 1 OPPORTUNITY PLANNING & COMMUNTrY DEVIELOPMENT NOTICE OF PUBLIC HEA�j i NG ApdI30,2020 DATE: eo i400 Schertz Parkway SchwM Taxes 78154 the request for ZC202o.002 210.619.1 Doo 7-4 DEVELOPMENT STREET ADDRESS: I-ower S DATE: 14 00 Scheriz Pa ay Scheft, Texas 78154 210.610.1000 Nick Koplyay Planner . .......... . ..... ... . .... Reply Form I am: in favor of qMgsed to El neutral to 0 the request for ZC2020-002 DATE: 5- COMMUNITY SERVICE SCHIERTZ OPPORTUNITY NOTICE OF PUBLIC HEARING UZEIM Dear Property Owner, DEVELOPMEN7 The Planning and Zoning Commission would like to hear how you feel about this request and invites you to attend the public hearing. This fonn is used to calculate the percentage of landowners that support and oppose the request You may return the reply form below Prior to the first public hearing date by mail or personal delivery to Nick Koplyay, Planner, 1400 Schertz Parkway, Schertz, Texas 78154, by fax (210) 619-17898 or by e-mail r, ?'y ,L9'1!y 'I " � If you have any questions please feel free to call Nick Koplyay, Planner directly at (210) 619-1782o I opr)osed to s=o MMUMMI COMMENTS: L u,6( L,3 NAME: JQ-V'� k S -,---SIGNATUR 0 EASE PRINT) Nick 1"',11:111 1 111,1111ir From: or Frasier <norma.frasier@gmail.com> Sent: Thursday, May 7, 2020 11:15 AM To: is Koplyay Subject: ZC2020-002 Public Hearing . = M WE 6 Reply Form I am: in favor of El I neutral to 0 the request for ZC2 COMMENTS: NAME: «r SIGNATURE C7 (PLEASE PRINT) STREET ADDRESS: DATE: 1400 0.619.1000 gromm I am: in favor of El opposed to 0 neutral to El the request for ZC2020-002 -------------------------------------------------------------------------------- -------------------------------------------------------------------- Reply Form I am: in favor of IB/ opposed to El neutral to 11 the request for ZC2020-002 IWOMPUM 1400 Schertz Pa ay Schertz, Texas 78154 210.619,1000 7, �s AF .,. RRUE JOINT 502D AIR BASE WING • r 27 May 2020 MEMORANDUM FOR City of Schertz FROM: 502 ABW /CI JBSA Installation Encroachment Management 2080 Wilson Way Fort Sam Houston, TX 78234 SUBJECT: Joint Base San Antonio review of Saddlebrook Ranch Comp Plan Amendment. 1. Saddlebrook Ranch Comp Plan Amendment, has been reviewed by JBSA -RND organizations. JBSA does not object with this request, however there are additional comments for consideration in planning and development. a. This area is right outside of the noise contours, so there is potential for noise impact to residential development. b. Crane equipment and towers (communication or water) will need to be evaluated. c. In order to mitigate potential interference with existing JBSA operational systems, please coordinate with 502 CS Spectrum Manager prior to use of any Spectrum dependent systems (i.e.: two -way radio communications, or any type of wireless technologies) during construction. If applicable, coordination is also requested by facility user prior to installation /use of any Spectrum dependent commercial or manufacturing equipment. 2. Point of contact for this action is Sharonn D. Brew, 502 ABW /CI. She can be reached at 210 -221 -0564 or by email at Sharonn.d.brew,civ @mail.mil or usafibsa.502-abw.mbx.502- abw- community - initiatives - workflow mail.mil. JOHN H.ANDERSON, GS -14, USAF Acting, JBSA Installation Encroachment Manager ei IRIUM City Council June 9, 2020 Meeting: Department: City Secretary Agenda No. 15. Subject: Workshop Discussion and Update (Ordinance 20 -H -18) - Discussion and update regarding the COVID-19 virus and our current Ordinance No. 20 -H -18 Declaration of Local Disaster. (M. Browne /K. Long) Staff will provide Council with an update regarding the COVID -19 Virus. Discussion will include how Phase 2 is progressing and update on the number of cases. Attachments Ordinance 20 -H -18 i 1 1 -\ 1 ) i lipiplillill Section • This Ordinance shall be construed and enforced in accordance with the laws of 11 State of Texas and the United States of America. Section 7. If any provision of this Ordinance • the application thereof to any person circumstance shall be held to be invalid, the remainder of this Ordinance and application of such provision • other persons and circumstances shall neverthelle be valid, and the City Council hereby declares that this Ordinance would have be enacted without such invalid provision. Section 8. It is officially found, determined, and declared that the meeting at which th Ordinance is adopted was open to the public and public notice of the time, plac and subject matter of the public business to be considered at such mee i including this Ordinance, was ven, all as required by C apter 55 , Tex Government Code, as amended. I Section 9. Should Governor Abbott lift the statewide disaster declaration and orders now in place prior to the date of expiration stated herein, this ordinance shall no longer be subject to enforcement by the City and shall be repealed by the City Council at the first legally posted meeting thereafter. Section 11. Any peace officer • other person with lawful authority is further authorized to enforce the provisions of this Ordinance or the orders of the Governor in accordance with the authority granted under the Texas Disaster Act • 1975, as applicable, which allows a fine not to exceed $1000.00 and confinement not to exceed 180 days pursuant to Government Code 418.173. iaw�#Mky I RN I Wai Is t"ke I'll QtJWA r BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ TEXAS THIS ORDINANCE WAS PASSED, ON FIRST AND FINAL READING, THE 26th DAY OF . kk--, TEI -_ - k �t By:, Doti ep ar §T: -Braida Dennis, City Secrets y