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ccreg-01-03-1978 9:9 There being no further discussion, Mayor Bueker declared the Public Hearing closed at 7:05 P.M. ~~ Mayor; City of Schertz, Texas ATTEST: ~ ~~"OJ~~ ~ Ci Secretary, City of Schertz '"""" ~~ .~ ~; \.JJ REGULAR MEETING OF THE CITY COUNCIL JANUARY 3, 1978 The Schertz City Council convened in Regular Session, Tuesday, January 3, 1978 at 7:05 P.M. in the Council Chambers, 1400 Live Oak Road with the following members present: Mayor Robert C. Bueker, presiding; Richard L. Howe; Merwin G. Willman; Walter F. Schneider; Earl W. Sawyer and Earl Johnson. Also present were Acting City Manager Hal Baldwin; and City Secretary June G. Krause. #1 APPROVAL OF MINUTES: Mr. Howe moved to approve the minutes of the Regular Meeting of December 20, 1977 as pre- sented. Mr. Schneider seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Willman, Mr. Schneider, Mr. Sawyer and Mr. Johnson NAYS: None #2 HEARING OF RESIDENTS: Mr. Schoonover requested time for Item #10. #3 COPIER CONTRACT: The Mayor introduced this item of consideration of changing from straight rental to a lease purchase contract on a copier. Council discussed the present agreement with Xerox and the proposed lease/purchase contract from the same company. CITY ATTORNEY RICHARD HARRIS ARRIVED AT 7:15 P.M. Mayor Bueker asked to delay action on this item until later in the meeting in order for the City Attorney to look the contract over. #4 ORDINANCE: The Mayor introduced the following captioned ordinance for consideration by the Council. After discussion as to whether there was a need for an ordinance establishing a library board, or whether it should be done by resolution or charter, Mr. Baldwin read the ordinance in full. Mrs. Tienor of the Library Committee related 100 that in discussing this subject with District 10, she was told they need a copy of the ordinance or will accept a resolution. Mayor Bueker suggested approving the ordinance on the first reading and then the Council can have the City Attorney research and decide which way they wish to go at the next meeting before final ordinance approval. Mr. Howe moved to read the ordinance and consider on the first reading, then before the next regular meeting of the Council, review all copies of charters of organizations and have the City Attorney also review them. Mr. Schneider seconded the motion which carried with the following vote: I -7f AYES: Mr. Howe, Mr. Willman, Mr. Schneider, Mr. Sawyer and Mr. Johnson NAYS: None AN ORDINANCE CREATING A PUBLIC LIBRARY; CREATING A CITY DEPARTMENT OF PUBLIC LIBRARIES; PROVIDING FOR THE PURPOSE, ORGANIZATION, APPOINTMENT AND DUTIES OF A PUBLIC LIBRARY ADVISORY BOARD; PROVIDING FOR THE APPOINTMENT AND DUTIES OF A CITY DEPART- MENT HEAD, LIBRARIAN; PROVIDING FOR THE FINANCING OF THE SCHERTZ PUBLIC LIBRARY; AND PROVIDING REGULATIONS FOR THE OPERATION OF THE SCHERTZ PUBLIC LIBRARY. #3 Mayor Bueker asked to go back to this item as the City Attorney had finished his purusal of the contract in question. Mr. Harris said the contract was designed for Municipalities and was fine as it was. He said that any time the City wanted to get out of the contract, just do not budget money and the company would pick up the equipment. ;) - ?q Mr. Howe moved to lease/purchase a xerox copier as outlined in the con- tract for $655.00 down payment and $188.37 per month on a five-year contract. Mr. Johnson seconded the motion which carried with the follow- ing vote: AYES: Mr. Howe, Mr. Willman, Mr. Schneider, Mr. Sawyer and Mr. Johnson NAYS: None #5 ORDINANCE: The Mayor introduced the following captioned ordinance which was read in full by the Acting City Manager. Mr. Sawyer moved that said ordinance be considered by the Council as an emergency measure, which motion was seconded by Mr. Johnson. Whereupon said motion was fully discussed and considered. The Mayor then put the motion to consider said ordinance as an emergency measure to the members of the Council and said motion was approved and adopted by the following vote: ~.?~ AYES: Mr. Howe, Mr. Willman, Mr. Schneider, Mr. Sawyer and Mr. Johnson. NAYS: None Mr. Schneider questioned the wording of the second paragraph of this ordi nance and suggested it shoul dread: "Whereas, the Ci ty Council, meeting in Regular Session December 6, 1977, approved funding for line item #08-1052 to the City Manning Document". Council agreed that the third paragraph should be left out entirely. 101 The Mayor then introduced the hereinafter set forth ordinance as an emergency measure. Thereupon it was moved by Mr. Sawyer and seconded by Mr. Johnson that said ordinance be finally passed and adopted, as amended. The Mayor put the motion to a vote of the Council and the ordinance was finally passed and adopted by the fo 11 owi ng vote: '1- 7q AYES: Mr. Howe, Mr. Willman, Mr. Schneider, Mr. Sawyer and Mr. Johnson NAYS: None ~ :\} ~ ~.::; ,""" - C-lJ ORDINANCE NO. 78-M-l AN ORDINANCE AMENDING ORDINANCE NO. 77-M-10 IN ACCORDANCE WITH LAW AND STIPULATING AN EMERGENCY #6 COMMUNITY DEVELOPMENT: Mr. Schneider moved to accept the 1978 Community Development Priorities for application as: (1) auxillary fire equipment; (2) drainage problems; (3) toddler parks, (4) traffic channelization markers, etc. (5) water and water pollution program and (6) code enforcement program. Mr. Sawyer seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Willman, Mr. Schneider, Mr. Sawyer and Mr. Johnson NAYS: None /;-11 #7 PAYMENT ESTIMATE: This item had been cancelled as the estimate for Mayfield Company was not ready for payment. #8 MUNICIPAL COMPLEX PROJECT: After the Mayor introduced this item, Mr. Baldwin briefed the Council on the inspections of the complex and gave them the telephone charges for the radio line from the old Police Department building to the new building as being $15.00 per month. There were no further questions on this subject. #9 PURCHASE APPROVAL: Coucil again discussed with Mr. Graham, Street Superintendent, the merits of purchasing a dump bed for the new pickup truck. Council requested something in writing to justify this purchase even though there seemed to be a need. After further discussion, Mr. Schneider moved to table this item until the next regular meeting of the Council. Mr. Willman seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Willman, Mr. Schneider, Mr. Sawyer and Mr. Johnson. b-Jf NAYS: None #10 BID AUTHORIZATION: Mr. Baldwin briefed the Council on the Vehicle Control Sheet and Maintenance Graph completed recently on city vehicles. The Chief of Police was asking for approval to advertise for bids on one police vehicle to replace P-l, which showed on the chart that $2217.61 had been expended on this vehicle in the last four years. Mayor Bueker said that if the Council believes in depreciation schedule, then this graph shows P-l should not be kept longer. ,} U~~ After further discussion, Mr. Schneider moved to authorize the advertise- ment of bids for one police vehicle as previously discussed at budget sessions. Mr. Sawyer seconded the motion which carried with the follow- ing vote: ,.1Z AYES: Mr. Howe, Mr. Willman, Mr. Schneider, Mr. Sawyer and Mr. Johnson NAYS: None For information purposes, Mr. Baldwin handed out maintenance graphs on Police vehicle P-2 which also shows the vehicle is due soon for consider- ation of disposal. #11 PURCHASE APPROVAL: The Mayor noted that the City Inspector was asking to purchase, through a San Antonio bid, a AMC sedan. The Inspector said he had gotten the vehicle he is now driving from the Street Department and was told it is on its third clutch, with excessive maintenance due now. Council questioned the availability of parts from local dealers on AMC vehicles. Mr. Jacobson said he had been told that the parts are 50% available on the open market and 50% from dealers. Council also suggested that perhaps a pickup truck would be best. Mr. Howe moved to advertise for bids for either a sedan or pickup, both compact vehicles. Mr. Johnson seconded the motion which carried with the fo 11 owi ng vote: ~~?~ AYES: Mr. Howe, Mr. Willman, Mr. Schneider, Mr. Sawyer and Mr.Johnson. NAYS: None #12 BID AWARD: Council was being asked to consider awarding contract for installation of a fire hydrant in the city park to R & R Construction Company. Mayor Bueker brought out that in the past jobs such as this were done in house and asked why it could not be done in house this time. Mr. Baldwin said that the Superintendent had told him that the City does not have tapping equipment and he is tied up with install- ing water services on Mitchell and Aviation at this time. '1 ~ ?~ Mayor Bueker said he would like to have an explanation why this work cannot be done in house with possibly renting the tapping equipment. Mr. Howe moved to obtain additional information concerning this project and bring it back to Council at the next Regular Meeting. Mr. Schneider seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Willman, Mr. Schneider, Mr. Sawyer & Mr. Jonnson NAYS: None Mayor Bueker recessed the Regular Meeting at 8:58 P.M. and called an Executive Session under Article 6252-17, VTCS, Section 2 (g) as amended. Mayor Bueker reconvened the Regular Session of the Council at 10:08 P.M. 103 #13 ACTING MANAGER'S SALARY: Mr. Sawyer moved the Acting City Manager be paid in accordance with the City Manager's Salary as noted in Budget approval. Mr. Johnson seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Willman, Mr. Schneider, Mr. Sawyer & Mr. Johnson NAYS: None ID- 79 ~ ~ I"'""'! ~~ ~ .~ #14 NEWSLETTER: Staff did not have a proposed newsletter for Council consideration. After discussion of items for the December newsletter, it was Council concensus to have the newsletter show a recap of the year's activities. #15 GENERAL DISCUSSION: A. Mr. Willman asked if staff had heard if the County Tax Assessor/Collector had set any dates for selling license plates in Schertz this year. Mr. Baldwin said that he was told last year was to have been the last year for selling in Schertz. Mr. Willman asked if any progress had been made on the FM 78 By Pass. Mayor Bueker said there would not be further progress until FM 78 was redesignated 90A. Mr. Willman then asked if there was anything new on the water service request by Mr. Peek. Mr. Baldwin inform Council that the Superintendent had sent Mr. Peek recommendations and had not heard back from him. B. Mr. Sawyer wished Mr. Schneider a Happy Birthday. Mayor Bueker again recessed the Regular Meeting of the Council in order to call an Executive Session under Article 6252-17, Section 2 (g), VTSC, as amended, at 10:20 P.M. The Regular Session was reconvened at 11 :18 P.M. and immediately upon a motion duly made and seconded the meeting adjourned. axe 3t.~L Mayor, City of Schertz, Texas ATTEST: ();LAAA..- ,A- KrrJLVAO ~ c~secretary, City of Schertz