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ccreg-09-20-1977 ~ ~,J ..... '~ :,:, :..\J 53 Mayor Bueker declared the Public Hearing closed at 7:05 P.M. ~<2 ~.,~ Robert C. Bueker, Mayor, City of Schertz ATTEST: CY~D . ._~ . k~,_~- E:tty Secretary, C'ity of Schertz REGULAR MEETING OF THE CITY COUNCIL SEPTEMBER 20, 1977 The Schertz City Council convened in Regular Session, Tuesday, September 20, 1977 at 7:05 P.M. in the Council Chambers, 401 Oak Street, with the follow- ing members present: Mayor Robert C. Bueker, presiding; Richar L. Howe, Walter F. Schneider, Earl W. Sawyer and Earl Johnson. Also City Manager Denny L. Arnold and City Secretary June G. Krause. #1 APPROVAL OF MINUTES: Mr. Howe moved to approve the minutes of tRe Regular Meeting of September 6, 1977 as presented. Mr. Sawyer seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Schneider, Mr. Sawyer and Mr. Johnson. NAYS: None #2 HEARING OF RESIDENTS: There were no residents wishing to be heard. #3 PROCLAMATION: Mayor Bueker read a proclomation honoring Vicki Lee Harris as Guadalupe County Fair Queen. He then congratulated Miss Harris on this honor. #4 RESOLUTION: Mayor John Sippel of Cibolo addressed the Council, explaining the need and reasons for passing a resolution to change the designation of FM 78 to State Highway 90A, as a joint effort of the cities involved. He went on to say that if FM 78 were designated a State Highway, the State would pay 90% of the costs of improvements while the Cities would only pay 10%. He also stated he had been told it would probably take 7 to 10 years to start work on the project. Mayor Bueker asked if Guadalupe County Commissioners had given any indication as to the time required to change the designation as Bexar County has tacitly agreed to donate land for a FM 78 By-pass. Even though two years ago Guadalupe County was ready to expend monies for this by-pass, they are now renegging. The Mayor also said he would like to talk with Judge Baker and the Highway Department Engineer before committing Schertz to the change, as he has been 54 told that Schertz is only two years away from commencing the by-pass pro- ject. Mr. Schneider moved to postpone taking action on this resolution until the next regular meeting of the Council on October 4, 1977. Mr. Sawyer seconded the motion which carried with the following vote: AYES: , Mr. Schneider, Mr. Sawyer and Mr. Johnson. NAYS: Mr. Howe #5 208 BRIEFING: This item was deleted as the Mayor had briefed the Council on this subject at the previous meeting. #6 TAX ROLL: Mayor Bueker read the statement of the Board of Equali- zation, which gave a total assessment value of $47,281,212. Mr. Johnson moved to accept the tax roll for the year 1977 as presented. Mr. Howe seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Schneider, Mr. Sawyer and Mr. Johnson. NAYS: None #7 ORDINANCE: The Mayor introduced the following captioned ordinance which was read by the City Manager. Mr. Johnson moved to consider said ordinance as an emergency measure, which motion was seconded by Mr. Howe. Whereupon said motion was fully discussed and considered. The Mayor then put the motion to consider said ordinance as an emergency measure to the members of the City Council and said motion was approved and adopted by the following vote: AYES: Mr. Howe, Mr. Schneider, Mr. Sawyer and Mr. Johnson. NAYS: None The Mayor then introduced the hereinafter set forth ordinance as an emergency measure. The City Manager explained the overview of the budget and the extra $20,000 in water revenues brought about by an increase in water rates, saying the details of this increase had not as yet been worked out. The total budget amounts to $939,954.00. Mr. Schneider said he felt it was not the concensus of the Council to increase water rates, that the City Manager could cut $20,000 from the W&S fund. Mr. Schneider then moved to accept the ordinance adopting the Budget for Fiscal Year 1977-78 and direct the City Manager to cut $20,000 from the W&S fund and balance the budget accordingly. The motion died for lack of a second. Mayor Bueker asked Mr. Schneider to recommend what cuts should be made and was told that was the City Manager1s job. The Mayor then said that perhaps the Council should table this item and go back ro Budget Review Sessions, because at that time, the Council finalizes the budget and then approves it at the next regular meeting. It is the Council IS responsibility to determine the fiscal responsibility of the City. 55 Mr. Johnson said that he understood the Council had had a general feeling of approval to all cuts they had made and to recommend City staff work out the details for the $20,000 water rate increase for this budget. Mayor Bueker said the only comments made at the last meeting were for staff to bring back suggestioned proposals for the water rate increase, along with recommendations for a capitol improvement program. Mr. Johnson then moved to approve the budget as presented conti gent upon receipt of recommendations of capitol improvements which could necessitate raising the $20,000 to meet the expenditure of the budget outlined. 0: ~ ~ .~ '~ \JJ Further discussion followed concerning the need for water improvements and the increase in water rates to allow coverage of bonds for these improvements. After lengthy discussion, Mr. Howe seconded the above motion, which carried with the following vote: AYES: Mr. Howe, Mr. Sawyer and Mr. Johnson NAYS: Mr. Schneider, qualifying his vote by saying he voted "no" due to the fact we do not have the proposed water rate increase. ORDINANCE NO. 77-M-10 AN ORDINANCE PROVIDING FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1977 AND ENDING SEPTEMBER 30, 1978, BY APPROVING THE BUDGET FOR SAID PERIOD AND APPROPRIATING THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES OF THE CITY OF SCHERTZ, TEXAS, FOR SAID YEAR FOR THE MAINTENANCE AND OPERATION OF THE VARIOUS DE- PARTMENTS AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY; LEVYING AND ASSESSING ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF SCHERTZ, TEXAS, FOR THE YEAR 1977; PROVIDING THE BASIS OF ASSESSMENT OF APPRAISED VALUE AND PROVIDING FOR THE COLLECTION THEREOF AT THE RATE OF $1.00 ON THE ONE HUNDRED DOLLAR ($100.00) ASSESSED VALUATION AND STIPULATING EMERGENCY ADOPTION. #8 .BID AWARD: Mr. Arnold explained that instead of awarding bids to one company, better prices could be obtained by splitting the bid between the five companies. He recommended approving $11,500 for the furniture for the new Municipal Complex and that if possible staff would check the substitutes to see if additional savings could be made. Mr. Howe moved to go with the lowest bidder per item, where possible, based on the discussion made at this meeting to get the best bid possible. Mr. Schneider seconded the motion which with the following vote: AYES: Mr. Howe, Mr. Schneider, Mr. Sawyer and Mr. Johnson. NAYS: None #9 RESOLUTION: Mayor Bueker introduced the following captioned reso- lution, which was read in full by the City Manager. Whereupon said resolution was discussed and considered by the Council. fi6 Mr. Schneider moved to adopt the resolution as presented. Mr. Sawyer seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Schneider, Mr. Sawyer and Mr. Johnson. NAYS: None RESOLUTION NO. 77=R-19 A RESOLUTION LIMITING THE TENURE OF THE CITY AUDITOR TO THREE YEARS. #10 COMMUNITY CENTER: Council discussed the recommendations for the Community Center usage and rental rates as presented by Darrell Farr. CD Coordinator. Council changed the his rec- commendation from an hourly rate to a 0-5 hour minimum in each category and an over five hour maximum. It was also decided to limit contracts to six months for the first year. and that the building could not be open to the general public as there was no one to supervise. However, staff will try to arrange a schedule and of course will include a summer activities program. Mayor Bueker asked to go back to item #8 for a vote on the Community Center chairs. #8 BID AWARD (Continued): After brief discussion, Mr. Johnson moved to approve purchase of 200 chairs for the Community Center from Wittigs in the amount of $1,660.00. Mr. Howe seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Schneider, Mr. Sawyer and Mr. Johnson. NAYS: None #11 HOUSING AUTHORITY STREET LIGHTS: As staff was unable to obtain information from GVEC, this item was cancelled until the next regular meeting. #12 VEHICLE POLICY: Council reviewed the Vehicle Replacement, Usage and Maintenance report submitted by a seven member committee. Concensus of the Council was in favor of the recommendations of all the items, with the exception of No.3 - Control of Vehicle Usage. Along with the information given, Council discussed the use of vehicles for going to and from work for other than standby personnel. Mayor Bueker stated that the cutting of fuel by 10% will help determine vehicle usage. Mr. Schneider moved that excluding the Police Department, the Streets and Parks and Water and Sewer Departments only standby men are authorized to take a vehicle home and the remainder of vehicles are to remain parked at the yard. Mr. Sawyer seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Schneider, and Mr. Sawyer NAYS: Mr. Johnson, who said he thought all Department Heads should be available for call at all times, during a 24 hour period 7 days a week. ,,~ '" ".' ; Mr. Arnold asked if it was correct that now staff could write the policy based on the report given and the above motion. He was told yes. Mayor Bueker recommended that the Council be given a semi-annual compilation of vehicle reports. #13 WATER MAIN EXTENTION: Mr. Arnold explained that all data had not been compiled for this item. ;<; I #14 ANNEXATION: Mr. Baldwin explained some of the problems that need to be solved by annexation or deannexation. The first being an overlapping annexation with Cibolo; the second is a small strip on I 35 to straighten the city limits line. Another problem is the ETJ agree- ment with Cibolo, with the understanding that eventually we would de-annex the big check mark and straighten out our city limits on Weiderstein Road. The last problem is that Monotech has had seven years exemption from annex- ation and now is the time to discuss how much of this tract to annex. ::~" " /....,.. . .' , .":.1 i; Council was in agreement to start annexation proceedings, especially along 135 and the Monotech property. Mr. Baldwin is to work out the schedule. #15 BOA APPOINTMENT: The Board of Adjustments, being one member short, requested the appointment of a new member in order for them to act on a variance before them at this time. Mr. Sawyer moved to appoint Mr. Allen H. Hamblen, 500 Aviation Avenue, as a member of the Board of Adjustment. Mr. Schneider seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Schneider, Mr. Sawyer and Mr. Johnson. NAYS: None #16 LEGAL SETTLEMENT: Mayor Bueker explained the terms of the settle- ment of the suit by Austin Paving Company. Mr. Howe moved to authorize payment in the amount of $500.00 to Austin Pav- ing Company as legal settlement. Mr. Schneider seconded the motion which carried with the following vote: AYES: Mr. Howe, Mr. Schneider, Mr. Sawyer and Mr. Johnson. NAYS: None #17 GENERAL DISCUSSION: There were no items at this time. Mayor Bueker recessed the regular meeting at 10:45 P.M. and called an Executive Session under Article 6252-17, VATS, Section 2 (g). The Regular Session was reconvened at 12:00 midnight, and immediately on a motion duly made and seconded, the meeting adjourned. ATTEST: [;./". ((~ L2<J. /". / Mayor, City of Schertz; Texas /~~ ~. k..n~ C~ Secretary, City of Schertz