20-R-71 - Additional expenditures of $2051.59 with Ford Engineering Inc for Professional Services for the Schertz Pedestrian Routes & Bike LanesRESOLUTION NO. 20 -R -71
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING ADDITIONAL EXPENDITURES IN
THE AMOUNT OF $2,051.59 WITH FORD ENGINEERING INC. FOR A
TOTAL CONTRACT VALUE OF $136,092.59 FOR PROFESSIONAL
ENGINEERING SERVICES FOR THE SCHERTZ PEDESTRIAN
ROUTES & BIKE LANES PROJECT.
WHEREAS, the City staff of the City of Schertz (the "City ") has contracted with Ford
Engineering Inc to provide professional services relating to engineering and design services for
the Schertz Pedestrian Routes & Bike Lanes Project in the amount of $ 134,041.00; and
WHEREAS, changes to TxDOT Environmental Rules and Regulations have required a
modification to the environmental design documents at an additional charge of $2,051.59; and
WHEREAS, the contract amendment fall within the allowable rate for change orders per
Texas Local Government Code; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
amend the contract with Ford Engineering pursuant to the On Call Engineering Agreement
attached hereto as Exhibit A (the "Agreement ").
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver the Amendment to the Agreement with Ford Engineering, in substantially the form set
forth on Exhibit A, for an additional $2,051.59 and a total contract value of $136,092.59 for
professional engineering services to complete TxDOT environmental clearance documents for
the Schertz Pedestrian Routes & Bike Lanes Project..
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 7t' day of July, 2020.
CITY OF SCHERTZ, TEXAS
C` ' rrez, Mayor
EXHIBIT A
CONTRACT WITH FORD ENGINEERING INC
A -1
_FORD ENGINEERING, INC.
June 24, 2020
Scott McClelland, PE
City of Schertz
10 Commercial Place, Building 2
Schertz, TX 78154
Office: 210- 619 -1822
Re: Pedestrian Routes and Bike Lanes Project
Mr. McClelland,
During the final design of the above referenced project, after having met all of TXDOT's
stringent environmental requirements, TxDOT came out with new environmental forms, and
numerous state - listed threatened and endangered species were added to the TPWD lists.
Our environmental subconsultant therefore had to complete a new Threatened and
Endangered Species analysis, complete all new TxDOT forms, and provide EPIC language for
Ford Engineering's plans in order to meet TxDOT new requirements.
The above effort to meet the new TXDOT requirements and obtain their environmental
approval of for the project resulted in cost of $2,051.59 in excess of our contractual amount.
Ford Engineering, Inc. is requesting an additional $2,051.59 to cover the cost of the work that
exceeded the original contractual amount for environmental work. This figure has no overhead
markup form Ford Engineering, Inc., and represents solely the amount of excess due to our
subconsultant.
Thank you for your consideration in this matter.
Sincerely,
Mark B Hill, PE
FORD ENGINEERING, INC.
10927 WYE DRIVE SUITE 104, SAN ANTONIO, TX 78217 P. (210) 590 -4777 F. (210) 590 -4940
1- 800 - 332 -3109 www.fordengineering.com TBPE No. F -1162 TBPLS No. 10018400
1