20-R-74 - ILA with Bexar County to accept Federal Coronavirus Relief funds from the County of BexarRESOLUTION NO: 20 -R -74
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS APPROVING AN INTERLOCAL AGREEMENT
TO ACCEPT FEDERAL CORONAVIRUS RELIEF FUNDS FROM
THE COUNTY OF BEXAR, AND OTHER MATTERS IN
CONNECTION THEREWITH
WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act, 2020
(HR748) was duly passed into law by the 116th Congress and signed into law by the
President of the United States on March 27, 2020; and,
WHEREAS, the CARES Act was enacted to facilitate protective measures for and
recovery from the public health emergency in areas affected by the Coronavirus (COVID-
19), which are Presidentially - declared major disaster areas under Title IV of the Robert T.
Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et seq.); and
WHEREAS, the CARES Act was intended to provide financial relief to federal, state and
local governments in response to the COVID-19 pandemic; and
WHEREAS, the CARES Act stipulated that the United States Department of the
Treasury would give funding directly to counties and municipalities with a population greater
than 500,000; and
WHEREAS, Bexar County received such funding directly from the United States Department
of the Treasury as a result of the CARES Act; and
WHEREAS, the State of Texas on May 22, 2020, encouraged those counties receiving
direct funding from the Treasury to provide funding to its citizens within the
unincorporated and incorporated areas of a county's borders; and
WHEREAS, Bexar County has offered an interlocal agreement to each of its suburban cities
that allows reimbursement for certain COVID-19 expenses as authorized by the Department of
the Treasury; and
NOW THEREFORE, BE IT RESOLVED THAT: THE CITY OF SCHERTZ, TEXAS
APPROVES AN INTERLOCAL AGREEMENT TO ACCEPT FEDERAL CORONAVIRUS
RELIEF FUNDS FROM THE COUNTY OF BEXAR.
The City Council hereby authorizes the City Manager to execute and deliver the
Interlocal Agreement with Bexar County in substantially the form set forth on Exhibit A.
The recitals contained in the preamble hereof are hereby found to be true, and such
recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the
judgment and findings of the City Council.
All resolutions, or parts thereof, which are in conflict or inconsistent with any provision
of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this
Resolution shall be and remain controlling as to the matters resolved herein.
This Resolution shall be construed and enforced in accordance with the laws of the State
of Texas and the United States of America.
If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
It is officially found, determined, and declared that the meeting at which this Resolution
is adopted was open to the public and public notice of the time, place, and subject matter of the
public business to be considered at such meeting, including this Resolution, was given, all as
required by Chapter 551, Texas Government Code, as amended.
This Resolution shall be in force and effect from and after its final passage, and it is so
resolved.
PASSED AND ADOPTED, this 7' day of July 2020.
CITY OF SCHERTZ, TEXAS
ph errez, Mayor
ATTEST:
p' A
' ■ . ?III. .�
Sr u.nda Dennis, ■City Secretary
THE STATE OF TEXAS §
INTERLOCAL GRANT AGREEMENT
§
BETWEEN THE COUNTY OF BEXAR AND
§
CERTAIN MUNICIPAL JURISDICTIONS
§
FOR THE DISTRIBUTION OF FEDERAL
COUNTY OF BEXAR §
CORONAVIRUS RELIEF FUNDS
THIS INTERLOCAL GRANT AGREEMENT (the "Grant Agreement ") is made by and
between the County of Bexar, a political subdivision of the State of Texas ( "COUNTY "), duly
acting herein by and through the Bexar County Commissioners Court ( "Commissioners Court")
and CITY OF , TEXAS (hereafter referred to as the "CITY "), a
Texas Municipal Corporation, Data Universal Number System (DUNS) number
duly acting herein by and through its City Council pursuant to Ordinance
Number passed and approved on the day of _ , 2020.
COUNTY and CITY may be referred to singularly as a "Party" or collectively as "Parties." The
Parties agree to all the recitals, terms, conditions, and representations contained in this Grant
Agreement. This Grant Agreement is made pursuant to Chapter 791 of the Texas Government
Code.
RECITALS:
WHEREAS, funding for this Grant Agreement is appropriated under the Coronavirus
Aid, Relief, and Economic Security Act, 2020 (Public Law 116 -136) ( "CARES Act ") enacted on
March 27, 2020, as amended, to facilitate protective measures for and recovery from the public
health emergency in areas affected by COVID-19, which are Presidentially - declared major
disaster areas under Title IV of the Robert T. Stafford Disaster Relief and Emergency Assistance
Act (42 U.S.C. 5121 et seq.);
WHEREAS, the CARES Act stipulated that the United States Department of the
Treasury would give funding directly to counties with a population greater than 500,000 and
COUNTY received $79,626,415.00 directly from the United States Department of the Treasury
as a result of the CARES Act; and
WHEREAS, through this Grant Agreement, COUNTY has provided a mechanism for
suburban cities located within the borders of Bexar County, Texas to seek reimbursement for
certain COVID -19 expenses and expenditures.
NOW, THEREFORE, upon and in consideration of the mutual promises and covenants
contained herein and for other valuable consideration, the receipt, adequacy and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
ARTICLE 1
PURPOSE
1.01 The purpose of this Grant Agreement is to provide certain funding to CITY at a rate of
$55.00 per capita in order to mitigate any financial burden caused by the COVID -19
pandemic and related to eligible incurred expenses for governmental functions and
services which qualify under the CARES Act as compensable expenses by the United
States Department of the Treasury, as more specifically described herein ( "Purpose ").
ARTICLE 2
TERM AND TERMINATION
2.01 The term of this Grant Agreement shall begin as of the date of the last signature set forth
below and shall expire as of October 30, 2020 (the "Term"). COUNTY may, at its sole
discretion, terminate this Grant Agreement, without recourse, liability or penalty against
COUNTY, upon written notice to CITY.
ARTICLE 3
LEGAL AUTHORITY
3.01 CITY certifies that it possesses all legal authority necessary to apply for and receive
funds pursuant to this Grant Agreement. A resolution, motion or similar action has been
or will be duly adopted or passed as an official act of CITY's governing body,
authorizing the approval of this Grant Agreement, including all understandings and
assurances contained herein, and directing and authorizing the person identified as the
official representative, or their designee of the organization to act in connection with the
application and to provide such additional information as may be required.
ARTICLE 4
CORONAVIRUS RELIEF FUND ELIGIBLE EXPENSES
4.01 The Coranavirus Relief Fund was provided to federal, state and local governments to
offset unbudgeted expenses related to responding to the COVID -19 pandemic. Federal
funds may only be used to cover costs that: i) are necessary expenditures incurred due to
the public health emergency with respect to the Coronavirus Disease 2019 (COVID -19);
ii) were not accounted for in the budget most recently approved as of March 27, 2020
(the date of enactment of the CARES Act) for the state or government; and iii) were
incurred during the period that began on March 1, 2020, and ends on December 30, 2020.
4.02 The United States Department of the Treasury has provided additional guidance on the
permissible use of grant funds, including nonexclusive examples of eligible expenses in
the following categories, and may release additional guidance in the future
(https: / /home. treasury. gov /policy- issues / cares /state - and - local - governments):
a) Medical expenses;
b) Public health expenses;
c) Payroll expenses for public safety, public health, health care, human services, and
similar employees whose services are substantially dedicated to mitigating or
responding to the COVID -19 public health emergency;
d) Expenses of actions to facilitate compliance with COVI13-19- related public health
measures;
lnterlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 2 of 18
e) Expenses associated with the provision of economic support in connection with the
COVID -19 public health emergency; and
f) Any other COVID -19- related expenses reasonably necessary to the function of
government that satisfy applicable eligibility criteria.
4.03 The following uses for funding are prohibited unless authorized by federal law enacted
after the CARES Act. Grant funding may not be used to:
a) Fill shortfalls in government revenue to cover expenditures that would not otherwise
qualify. Revenue replacement is not a permissible use of these grant funds;
b) Damages covered by insurance;
c) Payroll or benefits expenses for employees whose work duties are not substantially
dedicated to mitigating or responding to the COVID -19 public health emergency;
d) Duplication of benefits including expenses that have been or will be reimbursed
under any other federal program;
e) Reimbursement to donors for donated items or services;
f) Workforce bonuses other than hazard pay or overtime;
g) Severance pay; or
h) Legal settlements.
ARTICLE 5
REIMBURSEMENT OF EXPENSES
5.01 The maximum amount of funding that will be available to CITY for expenses which are
eligible for reimbursement shall be calculated on a rate of $55.00 per capita utilizing
2018 population, set out in the attached Exhibit A. All calculations performed under this
Grant Agreement to determine maximum funding available to CITY shall be performed
by COUNTY and its final calculation shall be conclusive. Any funding allocated but
unused by CITY as of September 30, 2020 shall be repurposed by COUNTY for any
eligible COUNTY purpose.
5.02 CITY is responsible for complying with federal guidelines as well as any additional
guidelines stipulated by COUNTY. Failure to comply with federal guidelines or
requirements of COUNTY may result in the denial of a reimbursement request.
5.03 CITY shall prepare and submit a proposed budget, using the form in the attached Exhibit
B, for necessary expenses incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID -19), which were not accounted for in the budget
most recently approved as of March 27, 2020 and were or will be incurred during the
period March 1, 2020 to September 30, 2020. This budget will be reviewed and
approved by the Bexar County Auditor ( "Auditor ") within five (5) days of receipt.
To ensure compliance with federal guidelines a pre- authorized budget adjustment form,
using the form in the attached Exhibit C, must be submitted to the Auditor for approval
for any changes made to the approved budget. Pre - authorized budget adjustment will be
reviewed and approved by the Auditor within five (5) days of receipt.
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 3 of 18
5.04 All underlying eligible expenditures must be incurred by September 30, 2020. All
necessary submissions for reimbursement must be received by COUNTY no later than
the close of business on October 30, 2020, using the form in the attached Exhibit D. For
purposes of this Grant Agreement, a cost is "incurred" when CITY has expended funds to
cover the cost.
5.05 Reimbursement requests must contain documentation deemed necessary for adequate
fiscal control. Reimbursement requests should include, but not limited to original
invoices, receipts, receiving documentation, contracts, proof of payment, timesheets, etc.
Reimbursement requests may be submitted monthly with the final submission on or
before October 30, 2020 and supporting documentation should be transmitted to:
By mail: Office of the Bexar County Auditor
Paul Elizondo Tower
ATTN: Norma Hinojosa
101 W. Nueva, Suite 800
San Antonio, Texas 78205
Via email: AU- Covidl9Exl)enses;cr_bexar.org
5.06 All reimbursement decisions are to be made by the Auditor. The decision of the Auditor
as to the final amount eligible for reimbursement or whether a particular submitted
expense is eligible for reimbursement is final and not subject to dispute. Submitting an
incomplete reimbursement request will cause the reimbursement to be delayed. CITY
will be responsible to furnish any additional documentation requested by the Auditor to
substantiate the reimbursement request. If the information is not provided within five (5)
business days, the reimbursement request will not be considered for reimbursement.
COUNTY will not be obligated to consider any submission for reimbursement received
after the close of business on October 30, 2020.
5.07 CITY shall make certain certifications relevant to this Grant Agreement by executing the
CARES Act Coronavirus Relief Fund Eligibility Certification Form attached hereto as
Exhibit E and incorporated herein for all purposes.
ARTICLE 6
FEDERAL FUNDING AND RETURN OF FUNDING
6.01 CITY acknowledges that federal funds will be used to fund this Grant Agreement. CITY
will comply with all applicable federal law, regulations, executive orders, policies,
procedures, guidance and directives which may be, or after execution become applicable
to this Grant Agreement and that any such changes shall be automatically incorporated
into this Grant Agreement without written amendment hereto, and shall become a part
hereof as of the effective date of the rule, regulation or law.
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 4 of 18
6.02 Should CITY fail to comply or if federal agencies or authorities having jurisdiction over
the funding subsequently determine that the funding was used improperly or that a
payment was made but later determined to not be actual or allowable costs, CITY
warrants that it will return to COUNTY the amount identified as improperly used or not
allowable, whether during the Term of this Grant Agreement or after. CITY shall refund
any such payment to COUNTY within thirty (30) calendar days of the receipt of the
notice from COUNTY.
6.03 Following is additional information concerning the funding for this Grant Agreement:
a) Federal Award Date: March 27, 2020;
b) Name of Federal Awarding Agency: United States Department of the Treasury; and
c) CFDA Number: 21.019.
ARTICLE 7
DISCRETIONARY GRANT OF FUNDS
7.01 CITY acknowledges that it has no right or entitlement to any amount of funding received
by COUNTY under the CARES Act. COUNTY has the sole right to determine whether
to distribute funding, in what amount, and to what expenses it shall consider as eligible
for reimbursement, based on guidance issued by the United States Department of the
Treasury. COUNTY will reimburse eligible expenses in the manner it deems most
effective to accomplish the purposes for which this Grant Agreement was entered into.
Any distributions will be on a reimbursement basis and only for those expenses which
COUNTY, in its sole discretion, determine are eligible.
ARTICLE 8
PUBLIC INFORMATION
8.01 Notwithstanding any provisions of this Grant Agreement to the contrary, CITY
acknowledges that COUNTY and this Grant Agreement are subject to the Texas Public
Information Act, Texas Government Code Chapter 552 (the "PIA "). CITY
acknowledges that COUNTY will comply with the PIA, as interpreted by its legal
counsel based on judicial opinions and opinions of the Attorney General of the State of
Texas.
8.02 CITY acknowledges that information created or exchanged in connection with this Grant
Agreement, including all reimbursement documentation submitted to COUNTY, is
subject to the PIA, whether created or produced by CITY or any third party, and CITY
agrees that information not otherwise excepted from disclosure under the PIA, will be
available in a format that is accessible by the public at no additional charge to COUNTY.
CITY will cooperate with COUNTY in the production of documents or information
responsive to a request for information.
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 5 of 18
ARTICLE 9
COOPERATION WITH MONITORING, AUDITS, AND RECORDS REQUIREMENTS
9.01 All records and expenditures are subject to, and CITY agrees to comply with, monitoring
and/or audits conducted by the United States Department of the Treasury's Inspector
General, other federal agencies or offices, or the Auditor or his designee. CITY shall
maintain under GAAP or GASB, adequate records that ensure proper accounting for all
costs and performances related to this Grant Agreement.
9.02 If CITY expends $750,000 or more in federal funds in a fiscal year, it may be subject to
Single Audit Requirements in 2 CFR, Part 200, Subpart F — Audit Requirements, at
https: / /www.eefr.gov /cgi- bin / text- idx? tp1=/ ecfrbrowse /Title02 /2cfr200_main_02.tpl, and
subject to the requirements in the Texas Single Audit Circular, at
https: / /comptroller. texas .gov /purchasing /does /ugms.pdf. The audit must be completed
and the data collection and reporting package described in 2 CFR 200.512 must be
submitted to the Federal Audit Clearinghouse (FAC) within 30 calendar days after receipt
of the auditor's report(s), or nine months after the end of the audit period, whichever is
earlier.
9.03 If any audit, monitoring, investigations, review of awards, or other compliance review
reveals any discrepancies, inadequacies, or deficiencies which are necessary to correct in
order to maintain compliance with this Grant Agreement, the CARES Act, United States
Department of the Treasury Guidelines applicable to CARES funding, other applicable
laws, regulations, or CITY's obligations hereunder, CITY agrees to correct such
discrepancies or inadequacies within thirty (30) calendar days after CITY's receipt of the
findings.
9.04 CITY shall maintain appropriate records for the periods required by law to provide
accountability for all expenditures of grant funds, reporting measures, and funds received
from COUNTY under this Grant Agreement. Records maintained by City will, at a
minimum, identify the supporting documentation prepared by CITY to permit an audit of
its accounting systems and payment verification with respect to the expenditure of any
funds awarded under this Grant Agreement.
ARTICLE 10
POLITICAL ACTIVITIES
10.01 Unless specifically authorized to do so by federal law, CITY is prohibited from using
grant funds directly or indirectly for political purposes, including lobbying or advocating
for legislative programs or changes; campaigning for, endorsing, contributing to, or
otherwise supporting political candidates or parties; and voter registration or get- out -the-
vote campaigns.
10.02 CITY officials or grant funded employees may not use official authority or influence or
permit the use of a program administered by the grantee agency of which the person is an
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 6 of 18
officer or employee to interfere with or affect the result of an election or nomination of a
candidate or to achieve any other political purpose.
10.03 Grant - funded employees may not coerce, attempt to coerce, command, restrict, attempt to
restrict, or prevent the payment, loan, or contribution of anything of value to a person or
political organization for a political purpose.
10.04 Funding received under this Grant Agreement may not be used to employ, as a regular
full -time or part-time or contract employee, a person who is required by Chapter 305 of
the Government Code to register as a lobbyist. Furthermore, grant funds may not be used
to pay, on behalf of the agency or an officer or employee of the agency, membership dues
to an organization that pays part or all of the salary of a person who is required by
Chapter 305 of the Government Code to register as a lobbyist.
10.05 As applicable, the grantee and each contracting tier will comply with 31 USC § 1352,
which provides that none of the funds provided under an award may be expended by the
grantee to pay any person to influence, or attempt to influence an officer or employee of
any agency, a Member of Congress, an officer of employee of Congress, or an employee
of a Member of Congress in connection with any Federal action concerning the award or
renewal. Grantee shall file the required certification attached hereto and incorporated for
all purposes as Exhibit F. Each contracting tier shall also disclose any lobbying with non-
federal funds that takes place in connection with obtaining any Federal award. Such
disclosures are forwarded from tier to tier up to the recipient.
ARTICLE 11
REWDIF.S
1 LOl If COUNTY determines that CITY has failed to comply with any term of this Grant
Agreement, whether stated in a federal or state statute or regulation, an assurance, in this
Grant Agreement, in guidance issued by federal authorities or subsequently issued by
federal authorities, or that a reimbursement or request for reimbursement is not
authorized under the CARES Act, COUNTY, in its sole discretion, may pursue any
combination of the following remedies:
i) withhold payments pending correction of any deficiency;
ii) disallow or deny reimbursement of funds for all or part of the cost of an activity or
action not in compliance with this Grant Agreement;
iii) disallow claims for reimbursement not authorized by the CARES Act;
iv) wholly or partially suspend or terminate this Grant Agreement; or
v) in accordance with Section 6.02, require return or recapture of any funding
provided.
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 7 of 18
11.02 The rights and remedies contained in this Article 11 shall not be exclusive, but shall be
cumulative of all other rights and remedies now or hereinafter existing, whether by
statute, at law, or in equity.
ARTICLE 12
SEVERABILITY
12.01 If any provisions of this Grant Agreement are rendered or declared illegal for any reason,
or shall be invalid or unenforceable, such provision shall be modified or deleted in such
manner so as to afford the Party for whose benefit it was intended the fullest benefit
commensurate with making this Grant Agreement, as modified, enforceable, and the
remainder of this Grant Agreement and the application of such provision to other persons
or circumstances shall not be affected thereby, but shall be enforced to the greatest extent
permitted by applicable law.
ARTICLE 13
AMENDMENT
13.01 Any alterations, additions, or deletions to the terms of this Grant Agreement must be
documented in writing and signed by both Parties to be binding. Notwithstanding this
requirement, it is understood and agreed by Parties hereto, that changes in local, state and
federal rules, regulations or laws applicable hereto, may occur during the term of this
Grant Agreement and that any such changes shall be automatically incorporated into this
Grant Agreement without written amendment hereto, and shall become a part hereof as of
the effective date of the rule, regulation or law.
ARTICLE 14
INTERPRETATION
14.01 To the extent the terms and conditions of this Grant Agreement do not address a
particular circumstance or are otherwise unclear or ambiguous, such terms and conditions
are to be construed consistent with the general objectives, expectations and purposes of
this Grant Agreement and in all cases, according to its fair meaning. The parties
acknowledge that each Party and its counsel have reviewed this Grant Agreement and
that any rule of construction to the effect that any ambiguities are to be resolved against
the drafting Party shall not be employed in the interpretation of this Grant Agreement.
Any vague, ambiguous or conflicting terms shall be interpreted and construed in such a
manner as to accomplish the purpose of the Grant Agreement.
ARTICLE 15
SURVIVABILITY
15.01 Notwithstanding any expiration or termination of this Grant Agreement, the rights and
obligations pertaining to the close -out, cooperation and provision of additional
information, return of grant funds, audit rights, records retention, public information, and
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 8 of 18
any other provision implying survivability shall remain in effect after the expiration or
termination of this Grant Agreement.
ARTICLE 16
SOVEREIGN IMMUNITY
16.01 It is expressly understood and agreed that in the execution of this Grant Agreement,
neither of the Parties waives or shall be deemed hereby to waive any immunity or defense
that would otherwise be available to it against claims arising in the exercise of
governmental powers or functions.
ARTICLE 17
TEXAS LAW TO APPLY
17.01 This Grant Agreement shall be construed under, and in accordance with, the laws of the
State of Texas, and all obligations of the Parties created hereunder are performable in
Bexar County, Texas.
ARTICLE 18
PRIOR AGREEMENT SUPERSEDED
18.01 This Grant Agreement constitutes the sole and only agreement of the Parties hereto and
supersedes all prior understandings or written or oral agreements between the Parties with
respects to the subject matter of the Grant Agreement.
ARTICLE 19
DELEGATION AND ASSIGNMENT
19.01 Neither Party may delegate the performance of any contractual obligation to a third party,
unless mutually agreed in writing. A Party to this Grant Agreement may not assign its
rights, privileges and obligations under this Grant Agreement in whole, or in part, without
the prior written consent of the other Party. Any attempt to assign without such approval
shall be void.
ARTICLE 20
NOTICES
20.01 All notices required or permitted herein shall be in writing and shall be deemed to be
delivered when deposited in the United States mail, postage prepaid, registered or
certified mail, return receipt requested, to the Party's office or usual mailing address. For
the purpose of notice, the addresses of the Parties shall be as follows:
TO COUNTY: Bexar County Judge Nelson W. Wolff
Paul Elizondo Tower
101 W. Nueva, Suite 1019
San Antonio, Texas 78205
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 9 of 18
AND Office of the Bexar County Auditor
Paul Elizondo Tower
101 W. Nueva, Suite 800
San Antonio, Texas 78205
TO CITY:
ARTICLE 21
CURRENT REVENUES
21.01 Each Party paying for the performance of governmental functions or services will make
those payments from current revenues then available to the paying Party.
IN WITNESS HEREOF, THE CITY OF AND BEXAR COUNTY
have made and executed this Grant Agreement in duplicate originals on the date of the last
signature below.
CITY OF
Mayor
Date:
ATTEST /SEAL:
City Secretary
Date:
BEXAR COUNTY
NELSON W. WOLFF
County Judge
Date:
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 10 of 18
APPROVED AS TO LEGAL FORM: APPROVED AS TO LEGAL FORM:
City Attorney
SUE JANA
Assistant Criminal District Attorney -
Civil Section
APPROVED AS TO FINANCIAL
CONTENT ONLY:
LEO S. CALDERA, CIA, CGAP
County Auditor
DAVID SMITH
County Manager
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 1 I of 18
EXHIBIT A
TOTALS 164,406 $ 9,042,330
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 12 of 18
2018 Census
Total Amount
City
Table
Available
for
Reimbursement
Alamo Heights
8,593
$
472,615
Balcones Heights
3,290
$
180,950
Castle Hills
4,471
$
245,905
China Grove
1,324
$
72,820
Converse
27,742
$ 1,525,810
Elmendorf
2,049
$
112,695
Fair Oaks Ranch
6,997
$
384,835
Grey Forest
554
$
30,470
Helotes
9,567
$
526,185
Hill Country Village
1,095
$
60,225
Hollywood Park
3,374
$
185,570
Kirby
8,747
$
481,085
Leon Valley
11,485
$
631,675
Live Oak
15,908
$
874,940
Lytle
49
$
2,695
Olmos Park
2,450
$
134,750
Sandy Oaks City
4,615
$
253,825
Schertz
2,026
$
111,430
Selma
8,380
$
460,900
Shavano Park
3,926
$
215,930
Somerset
1,903
$
104,665
St. Hedwig
2,491
$
137,005
Terrell Hills
5,425
$
298,375
Universal City
20,773
$ 1,142,515
Von Ormy
1,298
$
71,390
Windcrest
5,874
$
323,070
TOTALS 164,406 $ 9,042,330
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 12 of 18
EXHIBIT R
PROPOSED BUDGET SUMMARY
Coronavirus Aid, Relief, and Economic Security Act, (CARES Act)
County of Bexar
FY 2020
CITY:
PROJECT NAME: Suburban Cities Coalition
Expenses Incurred Between: March 1, 2020 — September 30, 2020
(Requires Prior County Approval)
Budget Amount $
Category
CARES
Funds
%
Other
Funding
Sources for
COVID
Expenses
%
Total
Total
Please make sure to include all expenses already incurred for COVID expenses and all planned
budget expenditures.
EXHTHTT C
PRE - AUTHORIZATION FOR BUDGET ADJUSTMENT
(Narrative Justification Must Be Attached)
CITY:
PROJECT NAME: Suburban Cities Coalition
ADDRESS:
Adjustment No.:
Category Current Budget Revisions ( +) ( -) Revised Budget
Addition:
Deletion:
City Approval:
Title:
Bexar County Auditor's Approval: _ _
Title:
Date:
Date:
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EXHIBIT D
INVOICE
(Please attach all supporting documentation)
CITY:
PROJECT NAME: Suburban Cities Coalition
ADDRESS:
Vendor No.:
Purchase Order No.:
Invoice No.:
PROGRAM: Coronavirus Aid, Relief. and Economic Security Act, (CARES Act)
PERIOD COVERED: March 1. 2020 — September 30. 2020
Budget Category
Current Invoice
Amount
Expenses
Submitted to
Date
Less Payment
Received
$Amount
Due
Total Due:
City Approval:
Bexar County Auditor's Approval:
Date:
Date:
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EXHIBIT E
CARES ACT CORONAVIRUS RELIEF FUND ELIGIBILITY CERTIFICATION
I, , am the Mayor /City Manager of
( "CITY "), and I certify that:
1. I have the authority on behalf of CITY to request grant payments from Bexar County for
federal funds appropriated pursuant to section 601 of the Social Security Act, as added by section
5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub. L. No. 116 -136, div. A,
Title V (Mar. 27, 2020).
2. I understand that COUNTY will rely on this certification as a material representation in
making grant payments to CITY.
3. I acknowledge that CITY should keep records sufficient to demonstrate that the expenditure of
funds it has received is in accordance with section 601(d) of the Social Security Act.
4. I acknowledge that all records and expenditures are subject to audit by the United States
Department of the Treasury's Inspector General or the Bexar County Auditor's Office, or
designee.
5. I acknowledge and agree that CITY shall be liable for any costs or expenses disallowed
pursuant to financial or compliance audit of funds received and will repay those funds to
COUNTY within thirty (30) days of receiving notice from COUNTY.
6. I acknowledge that if COUNTY has not used funds it has received to cover costs that were
incurred by December 30, 2020, as required by the statute, those funds must be returned to the
United States Department of the Treasury and will have all requests for reimbursement submitted
on or before the period identified in the Grant Agreement.
7. I acknowledge that CITY's proposed uses of the funds provided as grant payments from
COUNTY originate from federal appropriation under section 601 of the Social Security Act and
will be used only to cover those costs or expenses that:
a. are necessary expenditures incurred due to the public health emergency resulting from the
Coronavirus Disease 2019 (COVID -19);
b. were not accounted for in the budget most recently approved as of March 27, 2020, for
CITY; and
c. were incurred during the period that begins on March 1, 2020 and ends on September 30,
2020.
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 16 of 18
In addition to each of the statements above in this Exhibit E, I acknowledge on submission of
this certification that my jurisdiction has incurred eligible expenses between March 1, 2020 and
the date noted below.
By:
Signature:
Title:
Date:
State of Texas
County of Bexar
Sworn and subscribed before me on the day , 2020, by
Notary Public Signature
(Personalized Seal)
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 17 of 18
EXHIBIT F
CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned grantee, City of , certifies, to the best of his or her
knowledge that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence any officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan or cooperative agreement, the
undersigned shall complete and submit Standard Form — LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by 31 U.S.C. Sec. 1352 (as amended by the Lobbying
Disclosure Act of 119). Any person who fails to file the required certification shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The grantee, City of , certifies or affirms the truthfulness and accuracy of
each statement of its certification and disclosure, if any. In addition, grantee understands and
agrees that the provisions of 31 U.S.C. Sec. 3801 et seq. apply to his certification and disclosure,
if any
By:
Signature:
Title:
Date:
Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 18 of 18