Loading...
20-R-74 - ILA Agreement with Bexar County to accept Federal Coronavirus Relief FundsRESOLUTION NO: 20 -R -74 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING AN INTERLOCAL AGREEMENT TO ACCEPT FEDERAL CORONAVIRUS RELIEF FUNDS FROM THE COUNTY OF BEXAR, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act, 2020 (HR748) was duly passed into law by the 116th Congress and signed into law by the President of the United States on March 27, 2020; and, WHEREAS, the CARES Act was enacted to facilitate protective measures for and recovery from the public health emergency in areas affected by the Coronavirus (COVID- 19), which are Presidentially - declared major disaster areas under Title IV of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et seq.); and WHEREAS, the CARES Act was intended to provide financial relief to federal, state and local governments in response to the COVID-19 pandemic; and WHEREAS, the CARES Act stipulated that the United States Department of the Treasury would give funding directly to counties and municipalities with a population greater than 500,000; and WHEREAS, Bexar County received such funding directly from the United States Department of the Treasury as a result of the CARES Act; and WHEREAS, the State of Texas on May 22, 2020, encouraged those counties receiving direct funding from the Treasury to provide funding to its citizens within the unincorporated and incorporated areas of a county's borders; and WHEREAS, Bexar County has offered an interlocal agreement to each of its suburban cities that allows reimbursement for certain COVID-19 expenses as authorized by the Department of the Treasury; and NOW THEREFORE, BE IT RESOLVED THAT: THE CITY OF SCHERTZ, TEXAS APPROVES AN INTERLOCAL AGREEMENT TO ACCEPT FEDERAL CORONAVIRUS RELIEF FUNDS FROM THE COUNTY OF BEXAR. The City Council hereby authorizes the City Manager to execute and deliver the Interlocal Agreement with Bexar County in substantially the form set forth on Exhibit A. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 7' day of July 2020. CITY OF SCHERTZ, TEXAS Axe� ph Kuderrez, Mayor ATTEST: nda Dennis, City Secretary THE STATE OF TEXAS § INTERLOCAL GRANT AGREEMENT § BETWEEN THE COUNTY OF BEXAR AND § CERTAIN MUNICIPAL JURISDICTIONS § FOR THE DISTRIBUTION OF FEDERAL COUNTY OF BEXAR § CORONAVIRUS RELIEF FUNDS THIS INTERLOCAL GRANT AGREEMENT (the "Grant Agreement ") is made by and between the County of Bexar, a political subdivision of the State of Texas ( "COUNTY "), duly acting herein by and through the Bexar County Commissioners Court ( "Commissioners Court") and CITY OF Schertz , TEXAS (hereafter referred to as the "CITY "), a Texas Municipal Corporation, Data Universal Number System (DUNS) number 958344285 , duly acting herein by and through its City Council pursuant to Ordinance Number 20 -R -74 passed and approved on the 7th day of July , 2020. COUNTY and CITY may be referred to singularly as a "Party" or collectively as "Parties." The Parties agree to all the recitals, terms, conditions, and representations contained in this Grant Agreement. This Grant Agreement is made pursuant to Chapter 791 of the Texas Government Code. RECITALS: WHEREAS, funding for this Grant Agreement is appropriated under the Coronavirus Aid, Relief, and Economic Security Act, 2020 (Public Law 116 -136) ( "CARES Act ") enacted on March 27, 2020, as amended, to facilitate protective measures for and recovery from the public health emergency in areas affected by COVID-19, which are Presidentially - declared major disaster areas under Title IV of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et seq.); WHEREAS, the CARES Act stipulated that the United States Department of the Treasury would give funding directly to counties with a population greater than 500,000 and COUNTY received $79,626,415.00 directly from the United States Department of the Treasury as a result of the CARES Act; and WHEREAS, through this Grant Agreement, COUNTY has provided a mechanism for suburban cities located within the borders of Bexar County, Texas to seek reimbursement for certain COVID-19 expenses and expenditures. NOW, THEREFORE, upon and in consideration of the mutual promises and covenants contained herein and for other valuable consideration, the receipt, adequacy and sufficiency of which are hereby acknowledged, the Parties agree as follows: ARTICLE 1 PURPOSE 1.01 The purpose of this Grant Agreement is to provide certain funding to CITY at a rate of $55.00 per capita in order to mitigate any financial burden caused by the COVID -19 pandemic and related to eligible incurred expenses for governmental functions and services which qualify under the CARES Act as compensable expenses by the United States Department of the Treasury, as more specifically described herein ( "Purpose "). ARTICLE 2 TERM AND TERMINATION 2.01 The term of this Grant Agreement shall begin as of the date of the last signature set forth below and shall expire as of October 30, 2020 (the "Term "). COUNTY may, at its sole discretion, terminate this Grant Agreement, without recourse, liability or penalty against COUNTY, upon written notice to CITY. ARTICLE 3 LEGAL AUTHORITY 3.01 CITY certifies that it possesses all legal authority necessary to apply for and receive funds pursuant to this Grant Agreement. A resolution, motion or similar action has been or will be duly adopted or passed as an official act of CITY's governing body, authorizing the approval of this Grant Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative, or their designee of the organization to act in connection with the application and to provide such additional information as may be required. ARTICLE 4 CORONAVIRUS RELIEF FUND ELIGIBLE EXPENSES 4.01 The Coranavirus Relief Fund was provided to federal, state and local governments to offset unbudgeted expenses related to responding to the COVID -19 pandemic. Federal funds may only be used to cover costs that: i) are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID -19); ii) were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the state or government; and iii) were incurred during the period that began on March 1, 2020, and ends on December 30, 2020. 4.02 The United States Department of the Treasury has provided additional guidance on the permissible use of grant funds, including nonexclusive examples of eligible expenses in the following categories, and may release additional guidance in the future (https: //home.treasury. gov /policy- issues /cares /state- and - local - governments): a) Medical expenses; b) Public health expenses; c) Payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency; d) Expenses of actions to facilitate compliance with COVID-19- related public health measures; Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 2 of 18 e) Expenses associated with the provision of economic support in connection with the COVID-19 public health emergency; and f) Any other COVID-19- related expenses reasonably necessary to the function of government that satisfy applicable eligibility criteria. 4.03 The following uses for funding are prohibited unless authorized by federal law enacted after the CARES Act. Grant funding may not be used to: a) Fill shortfalls in government revenue to cover expenditures that would not otherwise qualify. Revenue replacement is not a permissible use of these grant funds; b) Damages covered by insurance; c) Payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID -19 public health emergency; d) Duplication of benefits including expenses that have been or will be reimbursed under any other federal program; e) Reimbursement to donors for donated items or services; 0 Workforce bonuses other than hazard pay or overtime; g) Severance pay; or h) Legal settlements. ARTICLE 5 REIMBURSEMENT OF EXPENSES 5.01 The maximum amount of funding that will be available to CITY for expenses which are eligible for reimbursement shall be calculated on a rate of $55.00 per capita utilizing 2018 population, set out in the attached Exhibit A. All calculations performed under this Grant Agreement to determine maximum funding available to CITY shall be performed by COUNTY and its final calculation shall be conclusive. Any funding allocated but unused by CITY as of September 30, 2020 shall be repurposed by COUNTY for any eligible COUNTY purpose. 5.02 CITY is responsible for complying with federal guidelines as well as any additional guidelines stipulated by COUNTY. Failure to comply with federal guidelines or requirements of COUNTY may result in the denial of a reimbursement request. 503 CITY shall prepare and submit a proposed budget, using the form in the attached Exhibit B, for necessary expenses incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19), which were not accounted for in the budget most recently approved as of March 27, 2020 and were or will be incurred during the period March 1, 2020 to September 30, 2020. This budget will be reviewed and approved by the Bexar County Auditor ( "Auditor ") within five (5) days of receipt. To ensure compliance with federal guidelines a pre - authorized budget adjustment form, using the form in the attached Exhibit C, must be submitted to the Auditor for approval for any changes made to the approved budget. Pre - authorized budget adjustment will be reviewed and approved by the Auditor within five (5) days of receipt. Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 3 of 18 5.04 All underlying eligible expenditures must be incurred by September 30, 2020. All necessary submissions for reimbursement must be received by COUNTY no later than the close of business on October 30, 2020, using the form in the attached Exhibit D. For purposes of this Grant Agreement, a cost is "incurred" when CITY has expended funds to cover the cost. 5.05 Reimbursement requests must contain documentation deemed necessary for adequate fiscal control. Reimbursement requests should include, but not limited to original invoices, receipts, receiving documentation, contracts, proof of payment, timesheets, etc. Reimbursement requests may be submitted monthly with the final submission on or before October 30, 2020 and supporting documentation should be transmitted to: By mail: Office of the Bexar County Auditor Paul Elizondo Tower ATTN: Norma Hinojosa 101 W. Nueva, Suite 800 San Antonio, Texas 78205 Via email: AU- Covidl9Exl)enses(ci:;bexar.orY 5.06 All reimbursement decisions are to be made by the Auditor. The decision of the Auditor as to the final amount eligible for reimbursement or whether a particular submitted expense is eligible for reimbursement is final and not subject to dispute. Submitting an incomplete reimbursement request will cause the reimbursement to be delayed. CITY will be responsible to furnish any additional documentation requested by the Auditor to substantiate the reimbursement request. If the information is not provided within five (5) business days, the reimbursement request will not be considered for reimbursement. COUNTY will not be obligated to consider any submission for reimbursement received after the close of business on October 30, 2020. 5.07 CITY shall make certain certifications relevant to this Grant Agreement by executing the CARES Act Coronavirus Relief Fund Eligibility Certification Form attached hereto as Exhibit E and incorporated herein for all purposes. ARTICLE 6 FEDERAL FUNDING AND RETURN OF FUNDING 6.01 CITY acknowledges that federal funds will be used to fund this Grant Agreement. CITY will comply with all applicable federal law, regulations, executive orders, policies, procedures, guidance and directives which may be, or after execution become applicable to this Grant Agreement and that any such changes shall be automatically incorporated into this Grant Agreement without written amendment hereto, and shall become a part hereof as of the effective date of the rule, regulation or law. Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 4 of 18 6.02 Should CITY fail to comply or if federal agencies or authorities having jurisdiction over the funding subsequently determine that the funding was used improperly or that a payment was made but later determined to not be actual or allowable costs, CITY warrants that it will return to COUNTY the amount identified as improperly used or not allowable, whether during the Term of this Grant Agreement or after. CITY shall refund any such payment to COUNTY within thirty (30) calendar days of the receipt of the notice from COUNTY. 603 Following is additional information concerning the funding for this Grant Agreement: a) Federal Award Date: March 27, 2020; b) Name of Federal Awarding Agency: United States Department of the Treasury; and c) CFDA Number: 21.019. ARTICLE 7 DISCRETIONARY GRANT OF FUNDS 7.01 CITY acknowledges that it has no right or entitlement to any amount of funding received by COUNTY under the CARES Act. COUNTY has the sole right to determine whether to distribute funding, in what amount, and to what expenses it shall consider as eligible for reimbursement, based on guidance issued by the United States Department of the Treasury. COUNTY will reimburse eligible expenses in the manner it deems most effective to accomplish the purposes for which this Grant Agreement was entered into. Any distributions will be on a reimbursement basis and only for those expenses which COUNTY, in its sole discretion, determine are eligible. ARTICLE 8 PUBLIC INJEORMATION 8.01 Notwithstanding any provisions of this Grant Agreement to the contrary, CITY acknowledges that COUNTY and this Grant Agreement are subject to the Texas Public Information Act, Texas Government Code Chapter 552 (the "PIA "). CITY acknowledges that COUNTY will comply with the PIA, as interpreted by its legal counsel based on judicial opinions and opinions of the Attorney General of the State of Texas. 8.02 CITY acknowledges that information created or exchanged in connection with this Grant Agreement, including all reimbursement documentation submitted to COUNTY, is subject to the PIA, whether created or produced by CITY or any third party, and CITY agrees that information not otherwise excepted from disclosure under the PIA, will be available in a format that is accessible by the public at no additional charge to COUNTY. CITY will cooperate with COUNTY in the production of documents or information responsive to a request for information. Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in 13exar County, Texas Page 5 of 18 ARTICLE 1 9.01 All records and expenditures are subject to, and CITY agrees to comply with, monitoring and/or audits conducted by the United States Department of the Treasury's Inspector General, other federal agencies or offices, or the Auditor or his designee. CITY shall maintain under GAAP or GASB, adequate records that ensure proper accounting for all costs and performances related to this Grant Agreement. 9.02 If CITY expends $750,000 or more in federal funds in a fiscal year, it may be subject to Single Audit Requirements in 2 CFR, Part 200, Subpart F — Audit Requirements, at https: / /www.ecfr.gov /cgi- bin / text- idx ?tp1= /ecfrbrowse /Title02 /2cfr200 main 02.tp1, and subject to the requirements in the Texas Single Audit Circular, at https:/ /comptroller. texas .gov /purchasing/docs /ugms.pdf. The audit must be completed and the data collection and reporting package described in 2 CFR 200.512 must be submitted to the Federal Audit Clearinghouse (FAC) within 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period, whichever is earlier. 9.03 If any audit, monitoring, investigations, review of awards, or other compliance review reveals any discrepancies, inadequacies, or deficiencies which are necessary to correct in order to maintain compliance with this Grant Agreement, the CARES Act, United States Department of the Treasury Guidelines applicable to CARES funding, other applicable laws, regulations, or CITY's obligations hereunder, CITY agrees to correct such discrepancies or inadequacies within thirty (30) calendar days after CITY's receipt of the findings. 9.04 CITY shall maintain appropriate records for the periods required by law to provide accountability for all expenditures of grant funds, reporting measures, and funds received from COUNTY under this Grant Agreement. Records maintained by City will, at a minimum, identify the supporting documentation prepared by CITY to permit an audit of its accounting systems and payment verification with respect to the expenditure of any funds awarded under this Grant Agreement. ARTICLE 10 POLITICAL ACTIVITIES 1001 Unless specifically authorized to do so by federal law, CITY is prohibited from using grant funds directly or indirectly for political purposes, including lobbying or advocating for legislative programs or changes; campaigning for, endorsing, contributing to, or otherwise supporting political candidates or parties; and voter registration or get- out -the- vote campaigns. 1002 CITY officials or grant funded employees may not use official authority or influence or permit the use of a program administered by the grantee agency of which the person is an Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 6 of 18 officer or employee to interfere with or affect the result of an election or nomination of a candidate or to achieve any other political purpose. 1003 Grant - funded employees may not coerce, attempt to coerce, command, restrict, attempt to restrict, or prevent the payment, loan, or contribution of anything of value to a person or political organization for a political purpose. 10.04 Funding received under this Grant Agreement may not be used to employ, as a regular full -time or part-time or contract employee, a person who is required by Chapter 305 of the Government Code to register as a lobbyist. Furthermore, grant funds may not be used to pay, on behalf of the agency or an officer or employee of the agency, membership dues to an organization that pays part or all of the salary of a person who is required by Chapter 305 of the Government Code to register as a lobbyist. 10.05 As applicable, the grantee and each contracting tier will comply with 31 USC § 1352, which provides that none of the funds provided under an award may be expended by the grantee to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer of employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal. Grantee shall file the required certification attached hereto and incorporated for all purposes as Exhibit F. Each contracting tier shall also disclose any lobbying with non- federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. ARTICLE 11 REMEDIES 11.01 If COUNTY determines that CITY has failed to comply with any term of this Grant Agreement, whether stated in a federal or state statute or regulation, an assurance, in this Grant Agreement, in guidance issued by federal authorities or subsequently issued by federal authorities, or that a reimbursement or request for reimbursement is not authorized under the CARES Act, COUNTY, in its sole discretion, may pursue any combination of the following remedies: i) withhold payments pending correction of any deficiency; ii) disallow or deny reimbursement of funds for all or part of the cost of an activity or action not in compliance with this Grant Agreement; iii) disallow claims for reimbursement not authorized by the CARES Act; iv) wholly or partially suspend or terminate this Grant Agreement; or v) in accordance with Section 6.02, require return or recapture of any funding provided. Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 7 of 18 11.02 The rights and remedies contained in this Article cumulative of all other rights and remedies no w statute, at law, or in equity. ARTICLE 12 SEVERABILITY 11 shall not be exclusive, but shall be or hereinafter existing, whether by 12.01 If any provisions of this Grant Agreement are rendered or declared illegal for any reason, or shall be invalid or unenforceable, such provision shall be modified or deleted in such manner so as to afford the Party for whose benefit it was intended the fullest benefit commensurate with making this Grant Agreement, as modified, enforceable, and the remainder of this Grant Agreement and the application of such provision to other persons or circumstances shall not be affected thereby, but shall be enforced to the greatest extent permitted by applicable law. ARTICLE 13 AMENDMENT 13.01 Any alterations, additions, or deletions to the terms of this Grant Agreement must be documented in writing and signed by both Parties to be binding. Notwithstanding this requirement, it is understood and agreed by Parties hereto, that changes in local, state and federal rules, regulations or laws applicable hereto, may occur during the term of this Grant Agreement and that any such changes shall be automatically incorporated into this Grant Agreement without written amendment hereto, and shall become a part hereof as of the effective date of the rule, regulation or law. ARTICLE 14 INTERPRETATION 14.01 To the extent the terms and conditions of this Grant Agreement do not address a particular circumstance or are otherwise unclear or ambiguous, such terms and conditions are to be construed consistent with the general objectives, expectations and purposes of this Grant Agreement and in all cases, according to its fair meaning. The parties acknowledge that each Parry and its counsel have reviewed this Grant Agreement and that any rule of construction to the effect that any ambiguities are to be resolved against the drafting Party shall not be employed in the interpretation of this Grant Agreement. Any vague, ambiguous or conflicting terms shall be interpreted and construed in such a manner as to accomplish the purpose of the Grant Agreement. ARTICLE 15 SURVIVABILITY 15.01 Notwithstanding any expiration or termination of this Grant Agreement, the rights and obligations pertaining to the close -out, cooperation and provision of additional information, return of grant funds, audit rights, records retention, public information, and Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 8 of 18 any other provision implying survivability shall remain in effect after the expiration or termination of this Grant Agreement. ARTICLE 16 SOVEREIGN IMMUNITY 16.01 It is expressly understood and agreed that in the execution of this Grant Agreement, neither of the Parties waives or shall be deemed hereby to waive any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers or functions. ARTICLE 17 TEXAS LANNI TO APPLY 17.01 This Grant Agreement shall be construed under, and in accordance with, the laws of the State of Texas, and all obligations of the Parties created hereunder are performable in Bexar County, Texas. ARTICLE 18 PRIOR AGREEMENT SUPERSEDED 18.01 This Grant Agreement constitutes the sole and only agreement of the Parties hereto and supersedes all prior understandings or written or oral agreements between the Parties with respects to the subject matter of the Grant Agreement. ARTICLE 19 DELEGATION AND ASSIGNMENT 19.01 Neither Parry may delegate the performance of any contractual obligation to a third parry, unless mutually agreed in writing. A Party to this Grant Agreement may not assign its rights, privileges and obligations under this Grant Agreement in whole, or in part, without the prior written consent of the other Party. Any attempt to assign without such approval shall be void. ARTICLE 20 NOTICES 20.01 All notices required or permitted herein shall be in writing and shall be deemed to be delivered when deposited in the United States mail, postage prepaid, registered or certified mail, return receipt requested, to the Party's office or usual mailing address. For the purpose of notice, the addresses of the Parties shall be as follows: TO COUNTY: Bexar County Judge Nelson W. Wolff Paul Elizondo Tower 101 W. Nueva, Suite 1019 San Antonio, Texas 78205 Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 9 of 18 AND Office of the Bexar County Auditor Paul Elizondo Tower 101 W. Nueva, Suite 800 San Antonio, Texas 78205 TO CITY: Mayor Ralph Gutierrez City of Schertz 1400 Schertz Parkwav Schertz Texas 78154 ARTICLE 21 CURRENT REVENUES 21.01 Each Party paying for the performance of governmental functions or services will make those payments from current revenues then available to the paying Party. IN WITNESS HEREOF, THE CITY OF Schertz AND BEXAR COUNTY have made and executed this Grant Agreement in duplicate originals on the date of the last signature below. CITY OF Schertz Ralph, G ierr Mayor Date: July 8, 2020 ATTEST /SEAL: o Brenda Dennis City Secretary Date: July 8, 2020 BEXAR COUNTY NELSON W. WOLFF County Judge Date: Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 10 of 18 APPROI LD AS TO LEGAL FORM: T. Daniel Santee City Attorney APPROVED AS TO LEGAL FORM: SUE DANA Assistant Criminal District Attorney - Civil Section APPROVED AS TO FINANCIAL CONTENT ONLY: LEO S. CALDERA, CIA, CGAP County Auditor DAVID SMITH County Manager Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 11 of 18 EXHIBIT A Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 12 of 18 2018 Census Total Amount City Table Available for Reimbursement Alamo Heights 8,593 $ 472,615 Balcones Heights 3,290 $ 180,950 Castle Hills 4,471 $ 245,905 China Grove 1,324 $ 72,820 Converse 27,742 $ 1,525,810 Elmendorf 2,049 $ 112,695 Fair Oaks Ranch 6,997 $ 384,835 Grey Forest 554 $ 30,470 Helotes 9,567 $ 526,185 Hill Country Village 1,095 $ 60,225 Hollywood Park 3,374 $ 185,570 Kirby 8,747 $ 481,085 Leon Valley 11,485 $ 631,675 Live Oak 15,908 $ 874,940 Lytle 49 $ 2,695 Olmos Park 2,450 $ 134,750 Sandy Oaks City 4,615 $ 253,825 Schertz 2,026 $ 111,430 Selma 8,380 $ 460,900 Shavano Park 3,926 $ 215,930 Somerset 1,903 $ 104,665 St. Hedwig 2,491 $ 137,005 Terrell Hills 5,425 $ 298,375 Universal City 20,773 $ 1,142,515 Von Ormy 1,298 $ 71,390 Windcrest 5,874 $ 323,070 TOTALS 164.406 $ 9.042.330 Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 12 of 18 EXHIBIT R PROPOSED BUDGET SUMMARY Coronavirus Aid, Relief, and Economic Security Act, (CARES Act) CITY: S C h e rtz County of Bexar FY 2020 PROJECT NAME: Suburban Cities Coalition Expenses Incurred Between: March L 2020 — September 30, 2020 (Requires Prior County Approval) Budget Amount $ 111,430 Category CARES Funds 111,430 % Other Funding Sources for COVID Expenses 100 0 % Total Medical Supplies 0 1117430 Total 111,430 100 0 0 111,430 Please make sure to include all expenses already incurred for COVID expenses and all planned budget expenditures. EXHIBIT C PRE - AUTHORIZATION FOR BUDGET ADJUSTMENT (Narrative Justification Must Be Attached) CITY: Schertz PROJECT NAME: Suburban Cities Coalition ADDRESS: 1400 Schertz Parkway Schertz Texas 78154 Adjustment No.: Category Current Budget Revisions ( +) ( -) Revised Budget Addition: Deletion: City Approval: Title: Mayer Date: July 8, 2020 Bexar County Auditor's Approval: Title: Date: Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 14 of 18 CITY: Schertz PROJECT NAME: EXHIBIT D INVOICE (Please attach all supporting documentation) Suburban Cities Coalition ADDRESS: 1400 Schertz Parkway Schertz, Texas 78154 Vendor No.: Purchase Order No.: Invoice No.: PROGRAM: Coronavirus Aid. Relief. and Economic Security Act. (CARES Acty PERIOD COVERED: March 1, 2020 — September 30, 2020 Budget Category Current Invoice Amount Expenses Submitted to Date Less Payment Received $Amount Due Total Due: City Approval: Bexar County Auditor's Approval: Date: Z, &' �� Date: Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 15 of 18 EXHIBIT E CARES ACT CORONAVIRUS RELIEF FUND ELIGIBILITY CERTIFICATION I, Ralph Gutierrez, am the Mayor /City Manager of SChertz ( "CITY "), and I certify that: 1. I have the authority on behalf of CITY to request grant payments from Bexar County for federal funds appropriated pursuant to section 601 of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub. L. No. 116 -136, div. A, Title V (Mar. 27, 2020). 2. I understand that COUNTY will rely on this certification as a material representation in making grant payments to CITY. 3. I acknowledge that CITY should keep records sufficient to demonstrate that the expenditure of funds it has received is in accordance with section 601(d) of the Social Security Act. 4. I acknowledge that all records and expenditures are subject to audit by the United States Department of the Treasury's Inspector General or the Bexar County Auditor's Office, or designee. 5. I acknowledge and agree that CITY shall be liable for any costs or expenses disallowed pursuant to financial or compliance audit of funds received and will repay those funds to COUNTY within thirty (30) days of receiving notice from COUNTY. 6. I acknowledge that if COUNTY has not used funds it has received to cover costs that were incurred by December 30, 2020, as required by the statute, those funds must be returned to the United States Department of the Treasury and will have all requests for reimbursement submitted on or before the period identified in the Grant Agreement. 7. I acknowledge that CITY's proposed uses of the funds provided as grant payments from COUNTY originate from federal appropriation under section 601 of the Social Security Act and will be used only to cover those costs or expenses that: a. are necessary expenditures incurred due to the public health emergency resulting from the Coronavirus Disease 2019 (COVID -19); b. were not accounted for in the budget most recently approved as of March 27, 2020, for CITY; and c. were incurred during the period that begins on March 1, 2020 and ends on September 30, 2020. Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 16 of 18 In addition to each of the statements above in this Exhibit E, I acknowledge on submission of this certification that my jurisdiction has incurred eligible expenses between March 1, 2020 and the date noted below. By: Ralph Gutierrez Signature: Title: Mayor Date: July 8, 2020 State of Texas � County of Bexarqc--,a mac` acorn subscri before me on thee— day �. , 2020, by LOWE DEN�IIS (Persoi JOLBROM P1181.�- VAYEOFMN 00 t�tt00 � oARem fi Notary Public Signature Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 17 of 18 EXHIBIT F CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned grantee, City of SChertz , certifies, to the best of his or her knowledge that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form — LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. Sec. 1352 (as amended by the Lobbying Disclosure Act of 119). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The grantee, City of SChertz , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, grantee understands and agrees that the provisions of 31 U.S.C. Sec. 3801 et seq. apply to his certification and disclosure, if any. By: Ralph Gutierrez Signature: Title: May Date: July 8, 2020 Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 18 of 18