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20-R-81 - Expenditures with Kmle-Horn Associates - Phase One Prof Services "16 transmssion MainRESOLUTION NO. 20 -R -81 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH KIMLEY -HORN ASSOCIATES, INC., TOTALING NO MORE THAN $294,000.00 FOR PHASE ONE PROFESSIONAL ENGINEERING SERVICES RELATED TO THE 16" DEDICATED TRANSMISSION MAIN PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City Staff of the City of Schertz (the "City ") has determine that the City requires professional services relating to engineering and design for the 16" Dedicated Transmission Main Project; and WHEREAS, City Staff has determined that Kimley -Horn Associates, Inc. is qualified to provide such services for the City, and WHEREAS, Kimley -Horn Associates, Inc. is an approved On -Call Engineering Firm for the City of Schertz; and WHEREAS, pursuant to Section 252.022(a)(4) of the Texas Local Government Code, the City is not required to seek bids or proposals with respect to a procurement for personal, professional, or planning purposes; and WHEREAS, project is a planned project with funding available in the Water Reserves; and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Task Order Agreement with Kimley -Horn Associates, Inc. in accordance with their approved Master Agreement in substantially the form set forth in Exhibit A in the amount not to exceed $294,000.00 for the phase one professional engineering services for the 16" Dedicated Transmission Main Project. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of 50234811.1 such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 28h day of July, 2020. A ST: Brenda Dennis, City Secretary 50234811.1 CITY OF SCHERTZ, TEXAS e_�� 0a ph GK96ez, Mayor TaskOrder TASK ORDER FORM This is Task Order No. 3 , consisting of 31 pages. [NOTE TO USER: Modify as to scope, compensation, schedule, and other key items.] In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services — Task Order Edition, dated i[ October 17, 2019 ] ( "Agreement "), Owner and Engineer agree as follows: 1. Background Data Effective Date of Task Order: b. Owner: The City of Schertz C. Engineer: Kimley -Horn & Associates, Inc. Specific Project (title): Dedicated Transmission Main Specific Project (description): The City of Schertz plans to install a 16 -inch dedicated transmission main to connect to a ground storage tank off of Live Oak Road (Live Oak Tank) to an elevated storage tank near 1 -35 and Holly Lane (1 -35 Tank). The purpose of this work order is to complete a route study to select the most advantageous pipeline route for the City, and Engineer will summarize all findings and recommendations in a Preliminary Engineering Report. The final design associated with the selected route will be completed under a separate work authorization. 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under this Task Order are: ❑ as follows:,[ Reference Engineer scope and fee proposal dated July 8, 2020 ] B. Resident Project Representative (RPR) Services: Does Not Apply C. Designing to a Construction Cost Limit: Does Not Apply D. Other Services: None E. All of the services included above comprise Basic Services for purposes of Engineer's compensation under this Task Order. 2. Additional Services Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Paee 1 A. Additional Services that maybe authorized or necessary under this Task Order are: ❑ as-follows:-I'[ Reference Engineer scope and fee proposal dated July 8, 2020 for additional services.. Additionally, items listed as exclusions were not included for development of the scope and fee.. In the event items excluded from scope and fee are required to finalize scope associated with this work authorization, or assumptions are modified throughout the project, the need for additional services will be required. Exclusions and Assumptions are referenced in Engineer scope and fee proposal. Engineer will notify City of Schertz and submit an additional service proposal for additional tasks, and will proceed once an amended work authorization is fully authorized.] 3. Owner's Responsibilities Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B, subject to the following: (Reference Engineer Scope and Fee proposal for items to be provided by owner.] 4. Task Order Schedule In addition to any schedule provisions provided in Exhibit A or elsewhere, the parties shall meet the following schedule: The proposed schedule for this work authorization is based on a 6 -month duration, excluding the weeks of Thanksgiving and Christmas /New Years, and assumes a Notice to Proceed of August 10, 2020. Dates provided below are submission dates by Engineer and City and will be adjusted accordingly based on actual Notice to Proceed. Delays in obtaining Rights -of -Entry from property owners will delay submittal milestones. Engineer will engage City in the event Rights -of -Entry are not being authorized from property owners. Notice to Proceed — August 10, 2020 Desktop Alignment Evaluation & Technical Memorandum (TM) — November 19, 2020 City TM Review — December 9, 2020 Final TM Submittal — December 22, 2020 Preliminary Engineering Report (PER) — February 4, 2021 City PER Review — February 16, 2021 Final Submittal — March 4, 2021 Party Action Schedule Engineer Furnish [ 3 ] review copies of the Report Within [ 102 ] days of the Effective Date of and other Study and Report Phase the Task Order. deliverables to Owner. Owner Submit comments regarding Report and Within [ 20 ] days of the receipt of Report other Study and Report Phase deliverables and other Study and Report Phase to Engineer. deliverables from Engineer. Engineer Furnish [ 3 ] copies of the revised Within [ 13 ] days of the receipt of Owner's Report and other Study and Report comments regarding the Report and other Phase deliverables to Owner. Study and Report Phase deliverables. Engineer Furnish [ 3 ] review copies of the Within [ 57 ] days of Owner's authorization to Preliminary Design Phase documents, proceed with Preliminary Design Phase Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright O 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 5. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services— Task Order Edition. Copyright © 2014 National society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 opinion of probable Construction Cost, and services. other Preliminary Design Phase deliverables to Owner. Owner Submit comments regarding Preliminary Within [ 12 ] days of the receipt of Design Phase documents, opinion of Preliminary Design Phase documents, opinion probable Construction Cost, and other of probable Construction Cost, and other Preliminary Design Phase deliverables to Preliminary Design Phase deliverables from Engineer. Engineer. Engineer Furnish [ 3 ] copies of the revised Within [ 16 ] days of the receipt of Owner's Preliminary Design Phase documents, comments regarding the Preliminary Design opinion of probable Construction Cost, and Phase documents, opinion of probable other Preliminary Design Phase Construction Cost, and other Preliminary deliverables to Owner. Design Phase deliverables. Engineer Furnish [ N/A ] copies of the final Drawings Within [ N/A ] days of Owner's authorization and Specifications, assembled drafts of to proceed with Final Design Phaseservices. other Construction Contract Documents, the draft bidding - related documents (or requests for proposals or other construction procurement documents), and any other Final Design Phase deliverables, to Owner. Owner Submit comments and instructions Within [ N/A ] days of the receipt of the final regarding the final Drawings and Drawings and Specifications, assembled drafts Specifications, assembled drafts of other of other Construction Contract Documents, Construction Contract Documents, the draft the draft bidding - related documents (or bidding - related documents (or requests for requests for proposals or other construction proposals or other construction procurement documents), and any other Final procurement documents), and any other Design Phase deliverables from Engineer. Final Design Phase deliverables, to Engineer. Engineer Furnish [ N/A ] copies of the revised final Within [ N/A ] days of the receipt of Owner's Drawings and Specifications, assembled comments and instructions regarding the final Construction Contract Documents, bidding- Drawings and Specifications, assembled drafts related documents (or requests for of other Construction Contract Documents, proposals or other construction the draft bidding - related documents (or procurement documents), and any other requests for proposals or other construction Final Design Phase deliverables, to Owner. procurement documents), and any other Final Design Phase deliverables 5. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services— Task Order Edition. Copyright © 2014 National society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 Task Description of Service Amount Basis of Compensation BASIC SERVICES 1 Project Management $ 33,855.00 [ Lump Sum ] 2 Environmental Desktop Study $ 6,055.00 [ Lump Sum j 3 Land Acquisition Coordination $ 16,060.00 [ Lump Sum ] 4 Permit Coordination $ 10,260.00 [ Lump Sum ] 5 Public & Private Utility Coordination $ 20,960.00 [ Lump Sum ] 6 Desktop Alignment Evaluation $ 50,970.00 [ Lump Sum ] 7 Preliminary Engineering Report Development $ 70,160.00 [ Lump Sum ] 8 Preliminary Geotechincal Investigation $ 21,403.00 [ Lump Sum ] 9 Subsurface Utility Engineering $ 16,740.00 [ Lump Sum ] 10 Survey Services $ 6,210.00 [ Lump Sum ] 11 Reimbursable Project Expenses $ 2,525.00 [ Lump Sum ] Total Compensation (BASIC SERVICES) $ 255,198.00 [ Lump Sum ] SUPPLEMENTAL SERVICES 1 Additional Meetings $ 12,650.00 [ Lump Sum ] Total Compensation (SUPPLEMENTAL SERVICES) I $ 12,650.00 [ Lump Sum ] Total Compensation (BASIC +SUPPLEMENTAL SERVICES) 1 $ 267,848.00 I [ Lump Sum ] *Based on a [ N/A ] -month continuous construction period. Reference Task Order Item 4 —Task Order Schedule Compensation items and totals based in whole or in part on Hourly Rates or Direct Labor are estimates only. Lump sum amounts and estimated totals included in the breakdown by phases incorporate Engineer's labor, overhead, profit, reimbursable expenses (if any), and Consultants' charges, if any. For lump sum items, Engineer may alter the distribution of compensation between individual phases (line items) to be consistent with services actually rendered, but shall not exceed the total lump sum compensation amount unless approved in writing by the Owner. B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of Exhibit C. 6. Consultants retained as of the Effective Date of the Task Order: Kimley -Horn & Associates, Inc. Z Other Modifications to Agreement and Exhibits: (Scope associated with this task order is identified in scope and fee proposal dated July 8, 20201 8. Attachments: Engineer scope and fee proposal dated July 8, 2020 Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services— Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 9. Other Documents Incorporated by Reference: None 10. Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Orderis',[ ]. OWNER: ENGINEER: / By: By: Print Name: Dr. Mark Browne Print Name: Jeffrey A. Farnsworth, PE Title: City Manager Title: Asst. Secretary Engineer License or Firm's Certificate No. (if required): 8_0190 State of: Texas DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Kathryn Woodlee, PE Name: Title: City Engineer Title: Address: 10 Commercial Place, Schertz, TX 78153 Address: E -Mail E -Mail Address: kwoodlee @schertz.com Address: Phone: (210) 619 -1823 Phone: Stephen J. Aniol, PE Project Manager 601 NW Loop 410, Ste. 350 San Antonio, TX 78216 en.aniol @kimley - horn.com (210) 321 -3404 Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 Kimley » >Horn July 8, 2020 Scott McClelland, PE Project Manager City of Schertz — Engineering 10 Commercial Place Schertz, Texas 78154 RE: 16 -Inch Dedicated Transmission Main Project (Live Oak Tank Site to 1 -35 Tank) — Scope and Fee Proposal Dear Mr. McClelland: Kimley -Horn is pleased to submit this scope and fee proposal for professional engineering services for the above referenced project. The scope and associated fee included within this proposal is based on the coordination call between Kimley -Horn & Associates, hereafter referred to as "Consultant," and the City of Schertz, hereafter referred to as "Client," conducted on Wednesday, May 13, 2020. PROJECT UNDERSTANDING Per the coordination call on May 13, 2020, the intent of this project is to install a dedicated 16 -inch water transmission main connecting the Live Oak tank site to the 1 -35 tank site. These tank sites are currently not directly connected and are fed through the distribution network, which requires the system to operate at higher, undesirable pressures. These higher pressures cause additional stress on the City's facilities, resulting in increased maintenance and operating costs. Client has not established a route for this transmission main, desires Consultant to evaluate feasibility of connecting to the top of the 1 -35 Tank, and currently has a separate engineering firm under contract to model the existing network and develop a water /wastewater (W /WW) master plan. Separate engineering firm will model the proposed 16 -inch transmission main associated with this project as part of their contract. This project will be divided into two (2) separate phases. Phase 1 will include the basic services identified in this scope and fee proposal. Phase 2 will include final design, bid and construction phase services. Consultant will submit to Client a separate scope and fee proposal for Phase 2 services, and upon approval from Client, a separate work authorization will be issued to Consultant. BASIC SERVICES Phase 1, inclusive of the route study and development of a Preliminary Engineering Report (PER), is identified as "309 Phase" within this proposal. The following tasks outline the proposed basic scope of services to be completed by Consultant for this project: Kim ey > >> Horn Page 2 1. Project Management 1.1. Prepare Monthly Summary Reports /Invoicing 1.2. Develop Project Management Plan 1.3. Schedule Development and monthly updates — Schedule will be developed in Microsoft Project format and pdf copy will accompany the monthly invoice. 1.4. Ongoing coordination and communications with Client and internal team meetings 1.5. Coordination with Lockwood, Andrews & Newnam (LAN), who is currently under contract with Client to develop a water /wastewater (W /WW) master plan, including any necessary hydraulic modeling 1.6. Meetings 1.6.1. Prepare for and conduct monthly progress meetings with Client (six (6) meetings) with an estimated 2 -hour duration. Two of these monthly progress meetings will coincide with the half -day coordination workshops identified in 1.6.2. Consultant will prepare meeting agenda and necessary exhibits /graphics. 1.6.2. Prepare for and conduct half -day coordination workshops (two (2) workshops) with an estimated 4 -hour duration. Workshop will be held in conjunction with scheduled monthly progress meeting, at interval agreeable to Consultant and Client. Consultant will prepare meeting agenda and necessary exhibits /graphics. 1.6.3. Prepare for and conduct coordination meeting with LAN to discuss W /WW master plan and impacts from this project (one (1) meeting). Consultant will prepare meeting agenda and necessary exhibits /graphics. 1.6.4. Prepare meeting notes 1.7. Deliverables 1.7.1. Project Management Plan in Adobe PDF format 1.7.2. Monthly schedule updates in Adobe PDF format 2. Environmental Desktop Review 2.1. Desktop environmental review for up to three (3) alternate alignments, to include the following: 2.1.1. Cultural Resources — Consultant will review readily available databases for known historical /cultural resources. More detailed information is only available to Archaeologists. and is not included in the 30% phase. After review of readily available databases and if Consultants determines a more extensive review is warranted for the 30% phase, Consultant will submit a request for additional services to contract with a sub - consultant to perform the additional work. 2.1.2. Biological — A United States Fish & Wildlife Service (USFWS) database search will be prepared using Information from Planning and Consultation (IPaQ to identify known Federally listed Threatened and /or Endangered Species and Critical Habitat that may be present within proposed alignments. Findings will be presented in Task 6. 2.1.3. Jurisdictional Waters — Consultant will review readily available aerial photography and published mapping for the proposed alignments, including historical aerials, United States Geological Survey (USGS) Topographic maps and the United States Department of Agriculture (USDA) soils maps. Observations will be made based on the mapping review Kimley »>Horn Page 3 relative to potential USACE (Corps) jurisdiction within the proposed alignments. This task does not include a site visit by an Environmental professional to verify observations. Findings will be presented in Task 6 with a brief discussion of potential aquatic resources within the study area, and an overview of potential USACE permitting options (see 2.2). 2.1.4. Hazardous Materials — An environmental database search will be prepared encompassing the minimum search distances listed in ASTM E 1527 -13, 8.2.1 (current Phase I ESA standard). This report will be reviewed for known and suspected contaminated sites. Consultant will utilize readily available online reports and datasets to identify the potential impacts of documented contamination to the subject property. It should be noted that Consultant may not be able to obtain documents that are not already electronic from the regulatory agencies due to COVID -19. The GeoSearch Radius Report cost for the database search, listed in task 11.3, is dependent on the length and /or size of the area being reviewed. For the 30% phase we have assumed a total of 9 -miles for search area. This task does not take the place of, nor will it be performed in accordance with all the requirements of a full Phase I Environmental Site Assessment (ESA). Additionally, this review will not be performed to meet the requirements of the All Appropriate Inquiry (AAI). As listed in the Assumptions, a more detailed environmental study will be completed during the final design phase, once the transmission main route is selected. 2.2. Develop conceptual environmental permitting strategy— Consultant will review the information collected in the sub tasks above and provide a conceptual permitting strategy. 3. Land Acquisition Coordination 3.1. Verify right -of -entry (ROE) needs for up to three (3) alternate alignments and list in table format 3.1.1. Obtain ROE for Task 6. Consultant will make up to two (2) attempts to obtain a total of thirty (30) ROE. If, after two (2) attempts Consultant is unsuccessful in obtaining authorized ROE from property owner, Client will coordinate further with individual property owner(s) to secure ROE. 3.2. Verify easement requirements for up to three (3) alternate alignments and list in table format 3.2.1. Temporary Construction Easements 3.2.2. Permanent Easements 4. Permit Coordination 4.1. Identify anticipated permits and points of contact 4.2. Identify permit requirements and schedule for up to three (3) alternate alignments and list in table format 4.3. Perform ongoing coordination and communication with each permitting entity 4.4. Meetings 4.4.1. Conduct 1 -hr coordination meetings with each of the following entities /agencies (assume two (2) meetings total): 4.4.1.1. TxDOT 4.4.1.2. City of Cibolo 4.4.1.3. Guadalupe County Kimley >>> Horn Page 4 4.4.1.4. Other impacted entities /agencies 4.4.2. Prepare meeting notes 5. Public and Private Utility Coordination 5.1. Identify points of contact for public and private utilities 5.2. Record Research /Level D Utility Review up to three (3) alternate alignments 5.2.1. GIS files 5.2.2. Record Drawings 5.2.3. Utility Block Maps 5.2.4. Other 5.2.5. Develop existing utilities base map in AutoCAD and ArcGIS formats 5.3. Confirm location of distribution system tie in points 5.4. Develop Quality Level (QL) A and B SUE needs (SUE plan) for final design phase for selected alignment (Reference Task 9) 5.5. For selected alignment, develop a utility conflict /coordination matrix to track anticipated impacted utilities. The matrix will designate future utility location /relocation needs identified in Task 7.4 5.6. Perform ongoing coordination and communication with each utility 5.7. Meetings 5.7.1. Conduct coordination meetings with impacted utilities (assume two (2) meetings total). Consultant will prepare meeting agenda and necessary exhibits /graphics. 5.7.2. Prepare meeting notes 6. Desktop Alignment Evaluation 6.1. Initial site visit to review Live Oak and 1 -35 tank sites 6.2. Evaluate up to 3 alternate alignments 6.3. Perform windshield survey of potential alignments 6.4. Perform conflict analysis 6.5. Confirm route, identify any deviations, and provide recommendations 6.6. Identify proposed trenchless crossings and potential installation methods (jack and bore, tunnel, HDD, etc.) 6.7. Evaluate connection options to 1 -35 Tank and develop exhibits (options include top and bottom connection) 6.8. Preliminary Geotechnical Investigation (Reference Task 8) 6.8.1. Evaluate and provide recommendations for preliminary geotechnical investigation (number of bores, depths, testing) 6.9. Prepare and submit Pipeline Routing Technical Memorandum (TM) with Route Exhibits and preliminary opinion of probable construction costs 6.10. Meetings 6.10.1. Draft TM review meeting (one (1) meeting). Consultant will prepare meeting agenda and necessary exhibits /graphics. 6.10.2. Prepare meeting minutes .s 601 0 Suite 350, San Antonio, TX 78216 .. Kim ey > >> Horn Page 5 6.11. Response to Client comments 6.11.1. Prepare responses to Client comments (comment matrix format) 6.11.2. Address comments provided by Client 6.12. Deliverables 6.12.1. Draft TM with Route Exhibits in Adobe PDF format 6.12.2. Comment response table 6.12.3. Final TM with Route Exhibits in Adobe PDF format 7. Preliminary Engineering Report Development 7.1. Internal team meetings 7.2. Develop route recommendations and 30% Plan & Profiles for selected route 7.2.1. Scale 1" = 40'H. Estimate twenty -five (25) 11 "x17" sheets with double plan view (profiles not included with 30 %) 7.2.2. GIS topography 7.2.3. Show trenchless crossings 7.2.4. Show proposed appurtenances (valves, blow -off assemblies, air valves) 7.2.5. Illustrate approximate tie -in locations at tank sites 7.3. Update preliminary opinion of probable construction cost for selected route 7.4. Prepare and submit Preliminary Engineering Report (PER). The PER should address /include the following: 7.4.1. Executive Summary 7.4.2. Introduction 7.4.3. Design criteria 7.4.4. Selected alignment and alternatives considered 7.4.5. Real estate 7.4.5.1. Right of Entry needs 7.4.5.2. Land acquisition 7.4.5.3. Temporary and permanent easements 7.4.6. Public and private utility impacts 7.4.6.1. Include future utility location needs and relocations of existing utilities 7.4.7. Required permits and associated permitting entity /agency 7.4.8. Trenchless construction considerations 7.4.9. Constructability considerations 7.4.10. Staging /hauling /spoils considerations 7.4.11. Pipeline testing considerations 7.4.12. Future access and maintenance considerations 7.4.13. Surface restoration 7.4.13.1. Include pavement restoration requirements from each impacted entity 7.4.14. Traffic control and impacts to the public 7.4.15. Evaluate connections to each existing facility 7.5. Prepare and compile Parcel Easement Worksheets will be included as an appendix to the PER. A template for this worksheet will be developed by Consultant. A separate worksheet will be IffirATMILIMM 601 - 350, San Antonio, TX 78216 .. Kimley » >Horn Page 6 completed for each easement proposed across each parcel, and will include information such as: parcel number, owner information, address, proposed pipeline length and appurtenances, acreage to be acquired, environmental concerns, existing utilities, and property owner requests or concerns 7.6. Meetings 7.6.1. Draft PER review meeting (one (1) meeting). Consultant will prepare meeting agenda and necessary exhibits /graphics. 7.6.2. Prepare meeting notes 7.7. Response to Client comments 7.7.1. Prepare responses to Client comments (comment matrix format) 7.7.2. Address comments provided by Client 7.8. Deliverables 7.8.1. Updated pipeline route in AutoCAD and ArcGIS formats (if modified from Task 6) 7.8.2. Draft PER in Adobe PDF format 7.8.3. Comment response table 7.8.4. Final PER in Adobe PDF format 8. Preliminary Geotechnical Investigation Perform soil bores along alignment alternatives to establish representative subsurface conditions and at major trenchless crossings (major intersections, creeks, etc.), based on recommendations in tasks 6.5 & 6.6. For purposes of developing a fee for this task, seven (7) bores to an average depth of twenty (20) feet are assumed. Consultant will complete the following tasks: 8.1. Coordinate & prepare sub - consultant contract 8.2. Prepare preliminary geotechnical bore plan 8.2.1. Include results in Task 7 as an appendix 8.3. Coordinate with Geotech and perform geotechnical bores 8.4. Review draft boring logs 8.5. Deliverables 8.5.1. Final preliminary geotechnical bore logs in Adobe PDF format 9. Subsurface Utility Engineering (SUE) Perform Quality Level (QL) A SUE services to identify the location and depth of existing critical utilities crossing selected alignment. For purposes of developing a fee for this task, a total of five (5) QL -A SUE services have been assumed. Consultant will complete the following tasks: 9.1. Coordinate & prepare sub - consultant contract 9.2. Prepare preliminary SUE plan (from task 5.4) 9.2.1. Include results in Task 7 as an appendix 9.3. Coordinate with SUE and perform QL -A SUE 9.4. Review draft SUE test hole data sheet & QL -B markings 9.5. Deliverables 9.5.1. Final QL -A SUE test hole summary sheet in Adobe PDF format Kimley> »Horn Page 7 9.5.2. 8.5" x 11" Test Hole Data Forms for all test hole locations completed, signed and sealed by a Texas licensed PE 10. Survey Services Survey locations of geotechnical bores and QL -A SUE associated with Tasks 9 & 10, respectively, and provide horizontal and vertical coordinates. For purposes of developing a fee for this task, two (2) survey trips are assumed. Consultant will complete the following tasks: 10.1. Coordinate & prepare sub - consultant contract 10.2. Survey trip to obtain geotechnical bores (up to seven (7) bores) 10.3. Survey trip to obtain SUE QL -A locations (up to five (5) QL -A locations) 10.3.1. Survey in QL -B designated utilities immediately adjacent to QL -A location 10.4. Deliverables 10.4.1. Produce one (1) CAD file inclusive of surveyed data (geotechnical bores and SUE QL -A) 10.4.2. Include results in Task 7 as an appendix 11. Reimbursable Project Expenses 11.1. Mileage for site visits and meetings. Mileage will be reimbursed based on the current standard business mileage rate of $0.575 per mile. We have estimated 13 meeting trips at 35 mi /RT and 9 site visits at 55 mi /RT. 11.2. Large scale plotting for any document or plot in excess of 11" x 17" 11.3. Hazardous Materials database search (for task 2.1.4) SUPPLEMENTAL SERVICES The following tasks outline supplemental services to be completed by Consultant for this project upon written authorization from the Client: 1. Additional Meetings Attend meetings in addition to those identified in Basic Services. For purposes of developing a fee for this task, five (5) additional meetings are assumed. Consultant will complete the following tasks for each meeting: 1.1. Prepare meeting agenda and exhibits and attend meeting 1.2. Prepare meeting notes and action items list ASSUMPTIONS The following tasks document assumptions made by Consultant for development of this scope and fee proposal: 1. Effort associated with final design, bid and construction services will be issued as a separate work authorization. Kimley> »Horn Page 8 2. Consultant will make up to two (2) attempts to obtain ROE from individual property owners. If, after two (2) attempts Consultant is unsuccessful in obtaining authorized ROE from property owner, Client will coordinate further with individual property owner(s) to secure ROE. 3. Schedule for basic services will be approximately six (6) months in length. Delays in obtaining Right(s) -of -Entry (ROES) from private property owners will add time to the proposed duration. 4. Consultant will prepare, maintain, and share initial database of easement tract information. 5. Sub - consultant services for land acquisition is not anticipated for the 30% Phase. Consultant will sub - contract with land acquisition Consultant after completion of 30% phase. 6. A pipeline route has not been recommended to date. Consultant will recommend most advantageous route to Client as part of the 30% phase. City and DOT ROW are available options. 7. Estimated plan sheet count listed in task 7.2.1 is based on a total pipeline length of 3- miles. 8. Client to provide all relevant utility block maps and record drawings for Client owned utilities relevant to project area(s). 9. It is assumed that LAN, who is currently under contract with Client to complete the W /WW master plan and complete system hydraulic modeling, will perform all hydraulic modeling of the proposed improvements specific to this project. Upon request from Client, the Consultant can complete hydraulic modeling specific to this project as an Additional Service. 10. Fee for proposed Geotechnical work assumes the following: a. A total of 4 borings to be completed along TxDOT /roadway and a total of 3 borings to completed on undeveloped land b. A quantity of 4 TxDOT permits and traffic control (signage only) setups. In the event TxDOT requires more substantial traffic control setup than signage, an additional service will be submitted to compensate the added expense i. Designed traffic control plans will not be required c. Laboratory testing, to be completed in accordance with applicable ASTM standards, will include: I. Water content ii. Liquid and plastic limits iii. Sieve analysis (No. 200) iv. Unconfined compression —soil d. Data report to include: i. Laboratory results from 10.c ii. Boring logs iii. Diagram of site /boring layout 11. Fee for proposed SUE work assumes the following: a. A total of 3 QL -A SUE test holes with a depth range of 0' — 4' b. A total of 2 QL -A SUE test holes with a depth range of 0' — 8' c. A total of 3 QL -A SUE test holes to be completed in pavement d. A total of 2 ROW permits e. Designed traffic control plans will not be required f. A total of 2 Standard traffic control setups g. A total of 1 Intersection traffic control setup Kimley » >Horn Page 9 h. Use of a truck - mounted vacuum excavation equipment i. QL -B designation up to 10 -feet each side of QL -A test hole j. Utility file in CAD format depicting all designated and located utilities will be provided k. Summary sheet of all test hole coordinate data and depth information to be provided 12. SUE plan to be developed in task 5.4 will be utilized to evaluate approximate level of QL -A /B SUE needs for final design and to identify a budgetary cost for Phase 2 proposal. 13. All deliverables include addressing one (1) round of comments from Client 14. Topographic survey for the selected alignment will be performed as part of the final design phase of this project. 15. Detailed field utility location services will not be provided in the 30% phase, except as documented with proposed SUE work. 16. All meetings will be held either at the tank sites, Client or Consultant offices. 17. Consultant will prepare agenda and exhibits for each meeting and workshop. 18. Detailed environmental studies and field reviews will be completed at the final design phase. 19. Detailed permitting efforts will be completed at the final design phase. 20. Detailed geotechnical engineering will be completed at the final design phase. EXCLUSIONS The following services are excluded from the basic scope of this project, but can be completed by Consultant upon execution of an additional service should the City request it: A. Hydraulic modeling for this project, including proposed transmission main and facility connections B. Detailed design drawings and specifications C. Additional round of comments to what is specified in the Assumptions D. Milestones in addition to what is proposed for this project E. Any other services not listed in the basic services SCHEDULE Consultant estimates a total schedule of six (6) months for this project. Delays in obtaining Client comments or approved ROE from private property owners will add to proposed schedule, and submission of final deliverables will be adjusted accordingly. FEE AND BILLING Consultant will perform the above outlined basic scope of services, including reimbursable project expenses, for a lump sum fee of $255,198. The total proposed fee for basic and supplemental design services, sub - consultant services, and reimbursable project expenses is a lump sum fee of $267,848. The task and fee summary is provided below: Kimley » >Horn Page 10 Task Description of Service Amount Basis of Compensation BASIC SERVICES 1 Project Management $ 33,855.00 [ Lump Sum ] 2 Environmental Desktop Study $ 6,055.00 [ Lump Sum ] 3 Land Acquisition Coordination $ 16,060.00 [ Lump Sum ] 4 Permit Coordination $ 10,260.00 [ Lump Sum ] 5 Public & Private Utility Coordination $ 20,960.00 [ Lump Sum ] 6 Desktop Alignment Evaluation $ 50,970.00 [ Lump Sum ] 7 Preliminary Engineering Report Development $ 70,160.00 [ Lump Sum ] 8 Preliminary Geotechincal Investigation $ 21,403.00 [ Lump Sum ] 9 Preliminary Subsurface Utility Engineering $ 16,740.00 [ Lump Sum ] 10 Survey Services $ 6,210.00 [ Lump Sum ] 11 Reimbursable Project Expenses $ 2,525.00 [ Lump Sum ] ITotal Compensation (BASIC SERVICES) $ 255,198.00 [ Lump Sum ] SUPPLEMENTAL SERVICES 1 Additional Meetings $ 12,650.00 [ Lump Sum ] Total Compensation (SUPPLEMENTAL SERVICES) $ 12,650.00 [ Lump Sum ] Total Compensation (BASIC+ SUPPLEMENTAL SERVICES) $ 267,848.00 [ Lump Sum ] Consultant will submit monthly progress invoices to Client in accordance with terms and conditions of executed professional services contract. We appreciate the opportunity to be of service to the City and look forward to successfully completing this project. Please don't hesitate to contact me at stephen.aniol @kimley- horn.com or (210) 321 -3404 should you have any questions on the proposed scope and fee. Sincerely, KIMLEY -HORN AND ASSOCIATES, INC. TBPE# 928 Jixwe�u By: Stephen J. Aniol, P.E. Senior Project Manager Kimley »>Horn Attachments 1— Project Work Plan 2 — Geotechincal Sub- Consultant Proposal 3 —SUE Sub - Consultant Proposal Cc: Kathy Woodlee, PE Page 19 <m ov...... ATTACHMENT 1 - PROJECT WORK PLAN MEE E®m M�� ®�m�om�� ■■mi,......... ME ME 0E =m =EEC. ME OED X4.4 ter® ��� �ai��e�aim���■rr qtt OF 9CHE— FedPrte PrgmXBrmvamn•v PrneuW bervkn ■E■.. ©SM00MllMMMl=iMM �MME MI©SE0 ®SEENCI MMEMEM i�r■r .. ia���or�ir��m iii iii .. ... . , iii sass ®�� EM� iii • �a��o��m��� ■� ■' :::.. �oNEMSoNEENmMEMMrr =mum No ENOMMUSEENIMMUMMEM iii ���������a���■i� ii Minn. iui� • �������io ®ii qlY OF SCHERII FwPhe Przpetl Brathvn In Palrsdd 6evees ■MEN �o�aro�im�� ■■UM ,0 oo��aoass��� CITY OF6CH- FwRw Rµmf en•hmm Iv Prma•pW Sxvk•• OaalaabO Tsnsmission Mln OM:ap Enpineerlrg eervkea� �aF OrJer Pmlee[ Name. Dee' Fm• '.��_ -Oi KimleyllomaRSSOmatea �— ��— ������— Oale Pme=.el SudN¢etl'. 7-0M CoS PttteatM Saap AkGe:IaM, PE KIrNeNUm Pr ttl Mix -er 6tepien Anial, PE '.��_ .. ... ... ...0 ..:.. • i. a ... .0 .e �— ��— ������— CM K SCHEM - Pup- I« -- a a��oaoa■��� June a, zozo I ATTACHMENT 2 - GEOTECH Irerracon Kimley -Horn 601 NW Loop 410, Suite 350 San Antonio, TX 78216 Attn: Mr. Stephen J. Aniol, P.E. D: (210) 321 -3404 M: (210) 612 -0546 E: Stephen.Aniol @kimley- horn.com Re: Proposal for Geotechnical Engineering Services Proposed Water Transmission Main From 1 -35 Elevated Storage Tank to Live Oak Tank Site Schertz, Texas Terracon Proposal Number: P90205189 Dear Mr. Aniol: Based on an email request dated June 3, 2020, Terracon Consultants, Inc. (Terracon) appreciates the opportunity to submit this proposal to provide geotechnical field and laboratory services for the above referenced project. We understand that we have been selected to provide these services for this publicly funded project. Therefore, providing cost information is in compliance with the Texas Professional Services Procurement Act. This proposal outlines our understanding of the project and scope of services and provides a lump sum fee for our services. A. PROJECT INFORMATION Site Location ITEM Project Description & Location Existing improvements DESCRIPTION We understand a 16" water transmission main is planned that will connect the 1 -35 Elevated Storage Tank and Live Oak Tank Site in Schertz, Texas. The alignment for water main has not yet been finalized. Based on the provided information borings will be along TxDOT right -of -way and in undeveloped land. B. SCOPE OF SERVICES The services to be provided by Terracon are summarized in the following paragraphs. Field Program —Based on the provided information, our field exploration will consist of: Terracon Consultants, Inc. 6911 Blanco Road, San Antonio, Texas 78216 P [210] 641 -2112 F [210] 641 -2124 terracon.com Texas Professional Engineers No. 3272 Proposal for Geotechnical Field and Laboratory Services Proposed Water Transmission Main Schertz, Texas June 8, 2020 Terracon Proposal No. P90205189 Number of Borings 4 3 Irerracon Approximate Depth Below Location Existing Grade, feet 15 to 20 Along TxDOT /Roadway Undeveloped Land We understand the boring locations will be finalized by the client at a later date once alignment is finalized. We assume a SUE investigation, if necessary, will be performed by others for locations of any underground utilities. Sampling will be in general accordance with industry standard procedures wherein Shelby tube samples (ASTM D -1587) or split - barrel samples (ASTM D -1586) are obtained. Sampling will be performed in 2 -ft intervals to the boring completion depths. Groundwater, if encountered will be measured during and after drilling. Once the samples have been collected and classified in the field, they will be placed in appropriate sample containers for transport to our laboratory. Permitting and Traffic Control —We understand the Terracon will need to obtain a TxDOT permit to allow work in their ROW. Terracon will coordinate with the TxDOT. Terracon will provide traffic control, likely to consist of signage only. We understand, we will be provided a TxDOT point of contact to obtain TxDOT permit. Conditions /Items to be Provided by Client: Items to be provided by the client include the right of entry to conduct the exploration and the awareness and /or location of any private subsurface utilities existing in the area. We will contact Texas811 and Schertz for location of utilities in public easements. Location of private lines on the property is not part of Texas811 or Terracon's scope. All private lines should be marked by others prior to commencement of drilling. Terracon cannot be held liable for damage to utility lines not properly marked and brought to our attention. Terracon will take reasonable efforts to reduce damage to the property, such as rutting of the ground surface. However, it should also be understood that in the normal course of our work, some such disturbances could occur. We have not budgeted to restore the site beyond backfilling our boreholes. If there are any restrictions or special requirements regarding this site or exploration, these should be known prior to commencing field work. Our fee is based on the site being accessible to our truck - mounted drilling equipment. It does not include services associated with damage of existing landscape or location of underground utilities beyond contacting Texas811. If such conditions are known to exist on the site, Terracon should be notified so that we may adjust our scope of services and fee, if necessary. For safety purposes, all borings will be backfilled promptly and patched with asphalt or concrete, as appropriate, after their completion. Because backfill material often settles below the surface after a period of time, we recommend the boreholes be checked periodically and backfilled if necessary. Responsive ■ Resourceful ■ Reliable 2 Proposal for Geotechnical Field and Laboratory Services �� f��� Proposed Water Transmission Main Schertz, Texas June 8, 2020 Terracon Proposal No. P90205189 Laboratory Testing — The samples will be tested in our laboratory to determine physical engineering characteristics. Testing will be performed under the direction of a geotechnical engineer and may include visual classification, moisture content, dry density, Atterberg limit, and strength tests (unconfined compression /calibrated penetrometer), as appropriate. All of the laboratory tests will be performed in accordance with applicable ASTM standards. Data Report — The results of our field and laboratory programs will be evaluated by a professional geotechnical engineer licensed in the State of Texas. Based on the results of our evaluation, an engineering data report will be prepared that details the results of the testing performed, provides logs of the borings, and a diagram of the site /boring layout. The data report will include the following: Boring location plan. Subsurface exploration procedures. Computer generated boring logs with soil classification. Summarized laboratory data. Groundwater levels observed during and after completion drilling. Encountered soil conditions. Schedule - We can generally begin the field exploration program within 7 days after receipt of our signed contract, if site and weather conditions permit. The field work can be done in 1 day if both locations can be accessed on the same day. A final written report will be completed within 2 to 3 weeks of completion of drilling. In situations where information is needed prior to submittal of our report, we can provide verbal information or recommendations for specific project requirements after we have completed our field and laboratory programs. We will issue a PDF copy of the geotechnical report as the deliverable for this project. C. COMPENSATION For the scope of geotechnical services outlined in this proposal that includes drilling, laboratory testing, and an engineering report, the lump sum fee is $16,403.00. A fee breakdown used to develop the lump sum fee is attached. Unless instructed otherwise, the invoice will be sent to your attention at the above address. Should it be necessary to expand our services beyond those outlined in this proposal, we will notify you, then send a supplemental proposal stating the additional services and fee. We will not proceed without your authorization, as evidenced by your signature on the Supplement Agreement form. D. AUTHORIZATION This proposal may be accepted by executing the attached Agreement for Services and returning a copy to Terracon. Project initiation may be expedited by emailing or faxing a copy of the signed Agreement for Services to 210 - 641 -2124. Unless requested otherwise, a hard copy of this proposal will not be mailed to you. Responsive ■ Resourceful ■ Reliable 3 Proposal for Geotechnical Field and Laboratory Services Proposed Water Transmission Main Schertz, Texas June 8, 2020 Terracon Proposal No. P90205189 Irerracon Terracon and Kimley -Horn have a Master Service Agreement for in place (dated May 13, 2014). The proposed Scope of Services may be authorized by signing the Task Order referencing the existing Master Services Agreement. Services will be initiated upon acceptance of the task order and receipt of authorization with written notice to proceed (including e- mail). The terms, conditions and limitations stated in the Master Services Agreement, including sections of this proposal incorporated therein, shall constitute the exclusive terms and conditions and services to be performed for this project. We appreciate the opportunity to provide this proposal and look forward to the opportunity of working with you. If you have any questions regarding this proposal, please feel free to contact the undersigned. Sincerely, Terracon Consultants, Inc. (Firm Registration: TX F3272) Tariqul Anwar, P.E. Project Engineer TA/GPS /mhb — P90205189 Attachment: Fee Breakdown MSA Task Order r P. Stieben, P.E., D.GE Senior Consultant Responsive . Resourceful ■ Reliable 4 r-T Fee Breakdown for Geotechnical Data Study Proposed Water Transmission Main Schertz, Texas Proposal No. P90205189 Geotechnical Borings Quantity Unit Rate Subtotal TXDOT Permit & Traffic Control 4 each $1,500.00 $6,000.00 Drill Rig and Crew Mob /Demob 2 each $350.00 $700.00 Drilling and Sampling - Soil 140 ft $17.00 $2,380.00 Senior Technician (Drilling & Utility Coordination) 24 hour $75.00 $1,800.00 $10,880.00 Laboratory Testing Quantity Unit Rate Subtotal Water Content 49 each $12.00 $588.00 Liquid and Plastic Limits 18 each $70.00 $1,260.00 Sieve Analysis (No. 200) 15 each $55.00 $825.00 Unconfined Compression - Soil 6 each $60.00 $360.00 $3,033.00 Professional Services Quantity Unit Rate Subtotal Project Principal 3 hour $200.00 $600.00 Project Manager 5 hour $150.00 $750.00 Staff Engineer 8 hour $120.00 $960.00 Clerical 3 1 hour 1 $60.00 1 $180.00 $2,490.00 Total Estimated Fee $16,403.00 oTHE RIOS GROUP ATTACHMENT 3 -SUE June 5, 2020 Stephen J. Aniol, P.E. Kimley -Horn 601 NW Loop 410, Suite 350 San Antonio, Texas 78216 210.321.3404 office Stephen.Aniol kimleti - horn.com RE: Subsurface Utility Engineering City of Schertz - Water Transmission Main Dear Mr. Aniol: The Rios Group, Inc. (TRG) is pleased to submit a cost proposal for Subsurface Utility Engineering (SUE) for the above referenced project. This proposal is based on information provided via email on June 3, 2020. Introduction TRG will perform SUE services for this project in general accordance with the recommended practices and procedures described in ASCE publication CUASCE 38 -02 "Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data." As described in the publication, four levels have been established to describe and depict the quality of subsurface utility information. The four quality levels are as follows: • Quality Level D (QL "D ") — Information obtained from existing utility records. • Quality Level C (QL "C ") — Surveyed data depicting visible above - ground features supplemented with QL "D" information. • Quality Level B (QL`B ") — Two - dimensional horizontal information obtained through the application and interpretation of non - destructive surface geophysical methods. Also known as "designating," this level incorporates QL "C" information and provides horizontal positioning of subsurface utilities to within approximately 1.0 foot. • Quality Level A (QL "A ") — Three- dimensional horizontal and vertical information obtained through non - destructive vacuum excavation equipment to expose utilities at critical points. Also known as "locating," this level incorporates QL "B" information and provides horizontal and vertical positioning of subsurface utilities to within approximately 0.05 feet. Scope of Work Based on information provided by Kimley -Horn (Client), TRG has developed a proposed scope for SUE services on this project. This scope maybe modified, with Client and TRG concurrence, during the performance of work if warranted by changing or unexpected field conditions. 1740 Universal City Boulevard, Suite 200 1 Universal City, Texas 78148 1 Phone: 210.364.8422 Subsurface Utility Engineering I Utility Coordination City of scherta - Water Transmission Main June 5, 2020 Page 2 of 4 The scope of this proposal is to provide up to five (5) QL "A" test holes all located within the limits of the City of Schertz — Water Transmission Main Project — Schertz, Texas. To layout the test hole locations, TRG will perform QL`B" SUE designating in accordance with the QL "B " — Designating procedures described below. TRG will attempt to designate the requested utility for 10 feet on each side of the test hole locations. Test hole locations will be selected by the client and provided to TRG prior to mobilization. The survey of QL `B " and QL "A " SUE information is not included in this scope of work. It is assumed that the Client will provide TRG with the necessary survey control information. Any necessary Right -of -Entry (ROE) permits, including railroad ROE, will be provided by the Client prior to the start of TRG field work. TRG Procedures CAL "D " and "C" — Records Research and Surface Feature Survey It is the responsibility of the SUE provider to perform due - diligence with regard to records research and the acquisition of available utility records. The due - diligence provided for this project will consist of contacting the applicable One Call agency and associated utility owners /municipalities, visually inspecting the work area for evidence of utilities, and reviewing available utility record information. Additional utilities not identified through these efforts will be referred to as Unknown utilities. OL`B "— Desi„nv atin� Following a review of the project scope and available utility records with the project manager, TRG field personnel will begin designating the approximate horizontal position of known subsurface utilities within the project area. A suite of geophysical equipment that includes magnetic and electromagnetic induction will be used to designate conductive utilities. Where access is available, a sonde will be inserted into non - conductive utilities to provide a medium for transmission which can then be designated using geophysical equipment. Non - conductive utilities can also be designated using other proven methods, such as rodding and probing. TRG will make a reasonable attempt to designate Unknown utilities identified during field work; however, no guarantee is made that all Unknown utilities will be designated. Utilities will be marked and labeled to distinguish type and ownership. Field data depicting the designated utilities, as well as relevant surface features, will be produced to ensure accuracy and completeness of subsequent survey data. The TRG project manager will review the collected survey data, field data, and utility records for accuracy and completeness. ( IL `A " — Locatin�, TRG will utilize non - destructive vacuum excavation equipment to excavate test holes at the requested locations. To layout the test holes, TRG will follow the QL "B " — Designating procedures described above. Once each utility is located, TRG will record the size, type, material, and depth. Test holes will be uniquely marked. Excavations will be backfilled by mechanical means with the appropriate material, and the original surface will be restored. If 1740 Universal City Boulevard, Suite 200 1 Universal City, Texas 78148 1 Phone: 210.364.8422 Subsurface Utility Engineering I Utility Coordination City of Schertz - Water Transmission Main June 5, 2020 Page 3 of 4 necessary, TRG can core pavement up to a depth of 12 inches. Asphalt surfaces will be repaired with an asphalt cold patch, and concrete cores will be epoxied in place, flush with the surrounding surface. TRG assumes that flowable fill will not be required when backfilling test holes and that full- section pavement repair (including sidewalks) will not be required to restore the original pavement surface. If requested, these services can be provided at an additional cost. TRG will establish any necessary routine traffic control measures at no additional cost. However, if non - routine traffic control measures (lane closures, traffic detours, flagpersons, etc.) are required, this service will be invoiced as a direct expense. Due to the risk of damage, TRG will not attempt to probe or excavate test holes on AC water lines unless approval is obtained from the owner in advance. Additionally, excavation in rock, or to a depth greater than 18 feet, is considered beyond the scope of this proposal. TRG has made the following assumptions with regard to the test holes on this project: • All test holes will be accessible to truck- mounted vacuum excavation equipment. • Right -Of -Way (ROW) permits from the City of Schertz (COS) and/or Texas Department of Transportation (TXDOT) will be required. TRG will obtain all required permits and ensure that coordination and compliance is provided. • Designed traffic control plans will not be required. • Non - routine traffic control measures will be required depending on test hole locations. TRG will acquire the services of a qualified Maintenance -Of- Traffic (MOT) Subcontractor and ensure that adequate traffic control is provided. • The coring of pavement may be required. Deliverables TRG will provide the following as a final deliverable to the Client: • A utility file in CAD format depicting all designated and located utilities. The Client will provide TRG with any necessary background files for use in completing the final deliverables. • A summary sheet of all test hole coordinate data and depth information. • 8.5" x 11" Test Hole Data Forms for all test hole locations completed. These plans will be signed and sealed by a Professional Engineer and delivered to the Client in electronic PDF form. Schedule TRG can mobilize within three (3) weeks of receiving Notice -To- Proceed (NTP). TRG estimates that the work can be completed in fourteen (14) working days, broken down as follows: • Layout test holes — 1 days • QL "A" field work — 3 days (after permit approval) • QL "A" deliverable preparation — 10 days (after receipt of survey data) 1740 Universal City Boulevard, Suite 200 1 Universal City, Texas 78148 1 Phone: 210.364.8422 Subsurface Utility Engineering I Utility Coordination City of Schertz - Water Transmission Main June 5, 2020 Page 4 of 4 Estimated Fee The total estimated cost to complete the work described herein is Twelve Thousand Two Hundred Dollars and NO /100 ($12,200.00). An itemized breakdown of cost is provided in Exhibit A. Please note that these pricings are based on an assumption of quantities, and that only actual quantities will be invoiced — up to the total Contract amount. We look forward to working with you on this project. If there are any questions, please do not hesitate to call at 210.364.8422. Respectfully, The Rios Group, Inc. Thomas W. Franke IH Senior Project Manager 1740 Universal City Boulevard, Suite 200 1 Universal City, Texas 78148 1 Phone: 210.364.8422 Subsurface Utility Engineering I Utility Coordination 0�?.' THE RjosGp,oup Estimate for Subsurface Utility Engineering Water Transmission Main Schertz, TX EXHIBIT A 1740 Universal City Boulevard, Suite 200 1 Universal City, Texas 78148 1 Phone: 210.364.8422 Subsurface Utility Engineering I Utility Coordination Assumed Unit of Direct Expenses Rate Sub -Total Quantity Measure ROW Permits $ 270.00 2 EA $ 540.00 ROW Permit Acquisition $ 500.00 1 LS $ 500.00 Traffic Control (Standard)* $ 350.00 2 DAY $ 700.00 Traffic Control (Intersection)* $ 1,500.00 1 DAY $ 1,500.00 Flowable Backfill $ 270.00 3 EA $ 810.00 Deliverable Preparation 1.000.00 1 LS 1000.00 Sub-Total 5,050.00 * Depends on TH Locations "B" Assumed Unit of QL SUE Designating Rate Sub -Total Quantity Measure Test Hole Layout $ 2,500.00 0.5 DAY $ 1,250.00 Sub -Total $ 1,250.00 QL"A" SUE Test Holes Assumed Unit of Unit Rate - Depth Rate Sub -Total Quantity Measure 0 - 4 feet $ 850.00 3 EA $ 2,550.00 4 - 8 feet $ 1,150.00 2 EA $ 2,300.00 8 -12 feet $ 1,450.00 EA $ - 12 - 18 feet $ 2,300.00 EA $ - Pavement Coring $ 350.00 3 EA $ 1,050.00 Test Hole Total 5 Sub -Total $ 5,900.00 Total Estimated Cost $ 12,200.00 1740 Universal City Boulevard, Suite 200 1 Universal City, Texas 78148 1 Phone: 210.364.8422 Subsurface Utility Engineering I Utility Coordination CL SM L .M L^ L O .%^ V/ .,E^^ V! c cu 1 W t� U_ N Cfl r O O O O E 0 � °o 00 N O O r U.) O O O C O r LQ N O tn O O O 2 a rn O 0o 0 N O N M N m C m E r m n m O W