08-11-2020 Agenda with BackupMEETING AGENDA
City Council
REGULAR SESSION CITY COUNCIL
August 11, 2020
SCHERTZ, TEXAS 78154
CITY OF SCHERTZ CORE VALUES
Do the right thing
Do the best you can
Treat others the way you want to be treats
Work cooperatively s a team
City it will hold its regularly schedul tin at ., Tuesday, t 11,
at the its Council Chambers. In lies of attending the meeting in person, residents
will have the unit y to watch the ti via live stream on the i' YOUTube
Channel.
Call to Order
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas.
( Councilmember Scagliola)
A. Mayor Pro -Tem Oath of Office - Oath of Office administered to Councilmember Rosemary
Scott. (B. Dennis)
City Events and Announcements
• Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez)
• Announcements and recognitions by the City Manager (M. Browne)
• Announcements and recognitions by the Mayor (R. Gutierrez)
Hearing of Residents
Residents who choose to watch the meeting via lave stream, but who would lade to participate in Residents to be
Heard, should email their comments to City Secretary, Brenda Dennis, at bdennis( schertz.com by 5.00 p.m. on
Monday, august 10, 2020, SO THAT THE CITY SECRETARY MAY READ THE PUBLIC
COMMENTS INTO THE RECORD UNDER THE HEARING OF RESIDENTS. In the body of the
August 11, 2020 City Council Agenda Page 1
email please include your name, your address, phone number, agenda item if applicable or subject of discussion,
and your comments.
This time is set aside for any person who wishes to address the City Council. Each person should fill out
the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member thereof.
Any person making personal, impertinent, or slanderous remarks while addressing the Council may
be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual
information given in response to any inquiry, a recitation of existingpolicy in response to an inquiry,
and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of
Residents portion of the agenda, will call on those persons who
have signed up to speak in the order they have registered.
Workshop
1 Proposed FY 2020 -21 Budget - Workshop and Discussion on the Proposed FY 2020 -21
Budget. (M. Browne /B. James /J. Walters)
2. Workshop Discussion and Update (Ordinance 20 -11-18) - Discussion and
update regarding the COVID -19 virus and our current Ordinance No. 20 -H -1.8 Declaration of
Local Disaster. (M. Browne /K. Long)
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion.
There will be no separate discussion of these items unless they are removed from the Consent Agenda
upon the request of the Mayor or a Councilmember.
3. Minutes — Consideration and /or action regarding the approval of the minutes of the meeting
of August 4, 2020. (B. Dennis)
4 Resolution No. 20 -R -89 — Consideration and/or action approving a Resolution by the City
Council of the City of Schertz, Texas, authorizing a contract with M &C Fonseca Construction
Co., Inc. relating to the construction of the F.M. 1103 TxDOT Utility Adjustments Phase II
Project and authorizing the budget expenditures for the project. (C. Kelm /S. Williams /S.
McClelland)
Resolution No. 20 -R -82 - Consideration and/or action approving a Resolution by the City
Council of the City of Schertz, Texas, authorizing a contract with San Antonio Constructors,
Ltd., relating to the Cherry Tree Drive Rehabilitation Project and authorizing the budget
expenditures for the project. (B. James /K. Woodlee /J. Nowak)
6. Resolution No. 20 -R -88 - Consideration and /or action approving a Resolution by the City
Council of the City of Schertz, Texas authorizing the City Manager to enter into a Service
Contract with Fort Sam Houston Independent School District for EMS services. (C. Kelm /J.
Mabbitt)
August 11, 2020 City Council Agenda Page 2
Discussion and Action Items
7 Resolution No. 20 -R -78 - Consideration and/or action approving a Resolution by the City
Council of the City of Schertz, Texas, for the authorizing of an agreement with DAC, Inc. of
New Braunfels, Texas, for the city -wide access control systems upgrade project. (B. James /M.
Clauser)
$. Ordinance No. 20 -H -25 - Consideration and/or action approving an Ordinance by the City
Council of the City of Schertz, Texas, amending the Code of Ordinances, Chapter 34
"Health ". First Reading (C. Kelm /M. Bane)
9, Resolution No. 20 -R -84 - Consideration and /or action approving a Resolution by the City
Council of the City of Schertz, Texas, authorizing a preliminary maximum tax rate for fiscal
year 2020 -21 and setting the Public Hearing dates, and other matters in connection therewith.
(M. Browne /B. James /J. Walters)
10. Ordinance No. 20 -T -27 - Consideration and/or action approving an Ordinance by the City
Council of the City of Schertz, Texas, authorizing an adjustment to the fiscal year 2019 -2020
budget, repealing all Ordinances or parts of Ordinances in conflict with this Ordinance; and
providing an effective date. First Reading (M. Browne/B. James /J. Walters)
Roll Call
Requests and Announcements
• Announcements by the City Manager.
• Requests by Mayor and Councilmembers for updates or information from staff.
• Requests by Mayor and Councilmembers that items or presentations be placed on a future City
Council agenda.
• Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Adjournment
.-1 N 7111 1 �I [�kr li [�7►1
I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY
CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL
BULLETIN BOARDS ON THIS THE 7th DAY OF AUGUST 2020 AT 3:45 P.M., WHICH IS A
PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE
August 11, 2020 City Council Agenda Page 3
WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE
CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL
BULLETIN BOARD ON DAY OF , 2020. TITLE:
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking
spaces are available. If you require special assistance or have a request for sign interpretative services
or other services, please call 210 -619 -1030.
The City Council for the City of Schertz reserves the right to adjourn into closed session at any
time during the course of this meeting to discuss any of the matters listed above, as authorized by
the Texas Open Meetings Act.
Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal
counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a
written interpretation of Texas Government Code Chapter 551 by legal counsel for the
governmental body and constitutes an opinion by the attorney that the items discussed therein may
be legally discussed in the closed portion of the meeting considering available opinions of a court of
record and opinions of the Texas Attorney General known to the attorney. This provision has been
added to this agenda with the intent to meet all elements necessary to satisfy Texas Government
Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this
opinion.
COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS
Mayor Gutierrez
Councilmember Scagliola — Place 5
Audit Committee
Cibolo Valley Local Government Corporation -
Investment Advisory Committee
Alternate
Main Street Committee
Hal Baldwin Scholarship Committee
Interview Committee for Boards and Commissions -
Alternate
Schertz- Seguin Local Government Corporation
Councilmember Davis— Place 1
Councilmember Scott — Place 2
Audit Committee
Interview Committee for Boards and Commissions
Interview Committee for Boards and
Commissions
Main Street Committee - Chair
Schertz Housing Authority Board
TIRZ II Board
Councilmember Larson — Place 3
Councilmember Dahle — Place 4
Main Street Committee — Vice Chair
Cibolo Valley Local Government Corporation
Interview Committee for Boards and Commissions
TIRZ II Board
August 11, 2020 City Council Agenda Page 4
Councilmember Heyward — Place 6
Audit Committee
Investment Advisory Committee
Schertz Animal Services Advisory
Commission
Councilmember Brown — Place 7
Main Street Committee
Schertz - Seguin Local Government Corporation -
August 11, 2020 City Council Agenda Page 5
Agenda No. 1.
ei Olum
City Council August 11, 2020
Meeting:
Department: Finance
Subject: Proposed FY 2020 -21 Budget - Workshop and Discussion on the Proposed FY
2020 -21 Budget. (M. Browne /B. James/J. Walters)
Workshop on the Proposed FY 2020 -21 Budget and highlights from the General Fund, W &S Fund,
EMS Fund, Drainage Fund, SEDC, and Restricted Revenue Funds.
General Fund revenue will increase 5.7% over FY 2019 -20 year end estimates not including the transfer
in from reserves. The largest contributor to this increase will be from property and sales taxes. The
property taxes for FY 2019 -20 are estimated to increase 4.3% and sales taxes are estimated to increase
5%.
The sales tax growth trend follows the area development growth and the potential for new businesses.
Miscellaneous Income is expected to decrease 10.1% in FY 2020 -21 from the year end estimates due to
an anticipated lower yield on investments. The investment income closely follows the Federal Funds
Rate which is near zero which will decrease the investment income in the proposed budget year.
The overall FY 2020 -21 General Fund Operating Budget increased 5.7% from FY 2019 -20 year end
estimates. This increase includes $386,000 for new positions and personnel programs for Police, Fire,
and Planning & Zoning. The new personnel assignments will be based on an independent firm's
staffing recommendations after review of the practices and service levels of the City.
Another notable item for the FY 2019 -20 Budget is the implementation of the Classification &
Compensation Study's first year recommendation. This study by a 3rd parry reviews market wages and
makes recommendations for compensation adjustments for City staff. The first year recommended
adjustment was effective on July 4th, 2020. The study also recommended annual Employment Cost
Index (ECI) adjustments. The budget includes $211,000 for a 1% ECI for all employees effective
October 1 st.
This budget also proposes $400,000 for a Comprehensive Land Use Plan and Unified Development
Code update. These documents help the City plan for its continued growth.
The Facilities Maintenance Budget will also increase by $55,000 for annual maintenance to help
address the regular building maintenance required for the City facilities.
The City will also pull $500,000 from its fund balance for additional capital projects. $200,000 for
streets, $150,000 for parks and trails, $100,000 for drainage, and $50,000 for sidewalk improvements.
The annual budget is required to have a public hearing before adoption. Staff recommends holding that
hearing on August 25, and September 1, and adopt the budget on second reading on September 8, 2020.
This follows the regulations set by the state in the Local Government Code on budget adoption chapter
102.
GOAL
To review the budget and proposed changes.
COMMUNITY BENEFIT
The Proposed Budget is submitted to the City Council and is available on the website for the public to
review.
SUMMARY OF RECOMMENDED ACTION
No action taken tonight. There will be a public hearing on the budget on August 25th and on September
1 st prior to adoption.
FISCAL IMPACT
The budget is an operational increase of $972,075 or a 2.7% increase over the FY 2019 -20 Adopted
Budget.
Non Personnel Budgets decreased 4.5% due to fewer capital purchases and lower tax abatement
payments.
Personnel Budgets increase 6.9% with the first Class & Comp Study recommendation implementation,
the merit program, anticipated medical insurance changes, a Employment Cost Index adjustment, and
the addition of 4 new positions.
RECOMMENDATION
No action tonight, staff will return with a public hearing on August 25 and September 1 and adoption
ordinance on September 1 and September 8.
Attachments
FY 2020 -21 Proposed Budget
City of
Fiscal Year 2020-21
Budget Cover , •
This budget will raise more total property taxes
than last year's budget by $914,787 or 5%
increase, and of that amount, $621,251 is tax
revenue to be raised from new property added to
(the tax roll this year.
The members of the governing body voted on the proposal to consider the budget as follows:
FOR: N/A
AGAINST: N/A
PRESENT and not voting: N/A
ABSENT: N/A
Property Tax Rate Comparison
2019 -20 2019 -20
Property Tax Rate: $0.5146/100 $0.5146/100
No- new - revenue /Effective Rate: $0.5079/100 $0.5057/100
No- new - revenue /Effective Maintenance & Operations Tax $0.3475/100 $0.3437/100
Rate:
Voter - approval Rate: $0.5247/$100 N/A
Rollback Tax Rate: N/A $0.5362/100
Debt Rate: $0.1650/100 $0.1650/100
Total debt obligation for the City of Schertz secured by property taxes: $ 75,077,338
CITY OF SCHERTZ, TEXAS
:-
CITY COUNCIL
RALPH GUTIERREZ
Mayor
MARK DAVIS
Council Member, Place 1
ROSEMARY SCOTT
Council Member, Place 2
SCOTT LARSON
Council Member, Place 3
MICHAEL DAHLE
Council Member, Place 4
DAVID SCAGLIOLA
Council Member, Place 5
ALLISON HEYWARD
Council Member, Place 6
TIM BROWN
Council Member, Place 7
• - a a .
MARK BROWNE, CITY MANAGER
BRIAN C. JAMES, ASSISTANT CITY MANAGER
CHARLSE KELM, ASSISTANT CITY MANAGER
SARAH GONZALEZ, ASSISTANT TO THE CITY MANAGER
JAMES P. WALTERS, FINANCE DIRECTOR
BABETT MARTIN, ASSISTANT FINANCE DIRECTOR
MAYA LEDOLIX, FINANCIAL ANALYST
City of Schertz
Our Vision
Community. Service. Opportunity.
Our Mission
Leading, improving, and serving a livable, sustainable and financially sound
community
City Policy Values
1.
Safe Community
2.
Essential Services
3.
High Quality of Life
4.
Attractive Community
5.
Economic Prosperity
6.
Fiscally Sustainable
City Operational Values
1. Systems Management
2. Engaged Workforce
3. Innovative
4. Proactive
5. Service Oriented
City Core Value
1. Do the right thing
2. Do the best you can
3. Treat others the way you want to be treated
4. Work cooperatively as a tea
CITY OF SCHERTZ 2020 -21 BUDGET
Table of Contents
Executive Summary
General Fund
Summary
8
Revenues
10
City Council
15
City Manager
19
Municipal Court
23
311 /Customer Relations
28
Planning & Zoning
31
Legal Services
38
City Secretary
41
Non - Departmental
46
Public Affairs
49
Engineering
56
Geographic Information Systems
62
Police
66
Fire Rescue
79
Inspections
85
Streets
91
Parks, Recreation, &
Community Services
96
Pools
102
Event Facilities
106
Library
111
Animal Services
115
Information Technology
119
Human Resources
124
Finance
129
Purchasing & Asset
Management
134
Fleet Services
139
Facility Services
145
Projects
151
City Assistance
152
Court Restricted Funds
154
Interest & Sinking Fund 157
Water & Sewer
Summary 162
Business Office 166
Water & Sewer Administration 171
Capital Recovery - Water 181
Capital Recovery — Sewer 186
Drainage
Summary 191
Revenues 195
Expenditures 196
Emergency Medical Services
(EMS)
Summary 200
Revenues 205
Expenditures 206
Schertz Economic Development
Corporation
Summary 209
Revenues 213
Expenditures 214
Special Revenue Funds
Special Events
217
Public, Educational, and
Government (PEG) Access
Fund
220
Hotel /Motel Tax
224
Park Fund
228
Tree Mitigation
232
Library Fund
236
Historical Committee
240
Glossary 244
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Executive Summary
General Fund
Revenue: General Fund revenue will increase 5.7% over FY 2019 -20 year end estimates
not including the transfer in from reserves. The largest contributor to this increase will be
from property and sales taxes. The property taxes for FY 2019 -20 are estimated to
increase 4.3% and sales taxes are estimated to increase 5 %.
The sales tax growth trend follows the area development growth and the potential for
new businesses.
Miscellaneous Income is expected to decrease 10.1% in FY 2020 -21 from the year
end estimates due to an anticipated lower yield on investments. The investment
income closely follows the Federal Funds Rate which is near zero which will
decrease the investment income in the proposed budget year.
Expenses: The overall FY 2020 -21 General Fund Operating Budget increased 5.7% from
FY 2019 -20 year end estimates. This increase includes $386,000 for new positions and
personnel programs for Police, Fire, and Planning & Zoning. The new personnel
assignments will be based
review of the practices and service levels of the City.
Another notable item for the FY 2019 -20 Budget is the implementation of the
Classification & Compensation Study s first year recommendation. This study by a 31
party reviews market wages and makes recommendations for compensation
adjustments for City staff. The first year recommended adjustment was effective on July
4t", 2020. The study also recommended annual Employment Cost Index (ECI)
adjustments. The budget includes $211,000 for a 1% ECI for all employees effective
October 1St
This budget also proposes $400,000 for a Comprehensive Land Use Plan and Unified
Development Code update. These documents help the City plan for its continued growth.
The Facilities Maintenance Budget will also increase by $55,000 for annual maintenance
to help address the regular building maintenance required for the City facilities.
The City will also pull $500,000 from its fund balance for additional capital projects.
$200,000 for streets, $150,000 for parks and trails, $100,000 for drainage, and $50,000
for sidewalk improvements.
City Council
The Proposed FY 2019 -20 Budget increases 7.8% from the FY 2018 -19 year end
estimates. The costs of the November 2020 election have been received from the
counties and show an increase in cost under City Support Services. New tablets,
phones, and monitors will be purchased in FY 2019 -20 for councilmembers.
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EXECUTIVE SUMMARY
City Manager
The FY 2020 -21 Budget increases 8.3% from the year end estimates due to a higher
salary for the Economic Development Director, which is offset by the contract with the
Economic Development Corporation.
Municipal Court
The FY 2020 -21 Budget increased 10.9% from year end estimates due to personnel
increases based on the classification and compensation study results. Judge and
Prosecutor services also contribute to the increase with the expectation the court will be
fully operational after COVID -19 in FY 2020 -21.
311 Customer Service
The FY 2020 -21 Budget increases 5.1% from the year end estimates due to personnel
increases with the classification and compensation study recommendation.
Planning & Zoning
The FY 2020-
the addition of a Comprehensive Land Use Plan, Parks Master Plan, and Unified
Development Code update for $400,000. To manage the long term planning for the City,
an additional Senior Planner is to be hired.
Legal Services
The FY 2020 -21 Budget increases 3.4% from the FY 2019 -20 year end estimate with the
anticipated billable hours for legal services in FY 2020 -21.
City Secretary
The FY 2020 -21 Budget increases1.0% from the FY 2019 -20 year end estimate for
furniture purchases.
Non - Departmental
The FY 2020 -21 Budget decreases 15.1 % from the FY 2019 -20 year end estimate with
the expiration of the Amazon.com and Capital Group tax abatements.
Public Affairs
The FY 2020 -21 Budget increases 7.2% from the FY 2019 -20 year end estimate due to a
citizen satisfaction survey that is done every other year. Personnel also increases with
the classification and compensation study recommendation.
Engineering
The FY 2020 -21 Budget increases 28.7% from the year end estimate due to personnel
changes. FY 2020 -21 will have a full year funding of the new engineer position approved
in FY 2019 -20, funding of the promotion of the Project Manager to an Engineer, and
include pay adjustments from the classification and compensation study
recommendation.
GIS
The FY 2020 -21 Budget increases 2.8% from the FY 2019 -20 year end estimate for
unused training expenses, compensation adjustments and increased equipment leasing
costs.
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EXECUTIVE SUMMARY
Police
The FY 2020 -21 Budget increases 8.0% from the FY 2019 -20 year end estimate for
additional personnel expenditures. These personnel increases include a new Student
Resource Officer and a new Captain position for the Police Department. Other personnel
increases include a pay increase as recommended by the classification and
compensation study. The FY 2020 -21 Budget will also include additional vehicle fuel and
training in anticipation of more officer positions being filled.
Fire Rescue
The FY 2020 -21 Budget will increase 6.4% from the FY 2019 -20 year end estimate from
higher personnel costs to hire a new Emergency Management Coordinator to oversee
the Emergency Operations Center during events, coordinate the update of emergency
plans, and apply for applicable grants. Capital Outlay will increase to begin replacing
handheld radios over 3 years.
Inspections
The FY 2020- -
implementation of the classification and compensation recommendation.
Streets
The FY 2020 -21 Budget will decrease 11.9% from the FY 2019 -20 year end estimate.
Increases in personnel expenditures related to the classification and compensation study
implementation is offset with fewer capital purchases planned in FY 2020 -21.
Parks
The FY 2020 -21 Budget will increase 1.9% from the FY 2019 -20 year end estimate with
the classification and compensation study recommendation which is partially offset with
less maintenance with the completion of the Senior Center Parking lot renovation.
Pools
The FY 2020 -21 Budget will decrease 0.3% from the FY 2019 -20 year end estimate.
Event Facilities
The FY 2020 -21 Budget will increase 10.5% from the FY 2019 -20 year end estimate due
to full staffing and the purchase of replacement equipment.
Library
The FY 2020 -21 Budget increases 1.1 % from the FY 2019 -20 year end estimate with no
changes in operations.
Animal Services
This budget was combined into the Police Department Budget.
Information Technology
The Information Technology FY 2020 -21 Budget increases 14.4% from the FY 2019 -20
year end estimates. Primary costs changes include increases in annual software support
costs, plus the addition of annual costs for new services such as ADP, the new text
archiving service, services added to allow work - from -home options for staff, etc. Due to
COVID -19, equipment purchases and regular desktop replacements in Operating
Equipment did not happen and will be increased in FY 2020 -21. In addition, all cell phone
expenses are now consolidated into the IT budget and removed from various
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EXECUTIVE SUMMARY
departments except for charges related to enterprise funds in order to improve
transparency. Cost reductions implemented for FY 2020 -21 include decreases in
training, hardware purchases, consulting and maintenance expenses.
Human Resources
The FY 2020 -21 Budget will increase 13.6% from the FY 2019 -20 year end estimate. FY
2019 -20 had additional savings related to COVID -19 as training and staff events did not
happen. The increase represents returning to normal operations.
Finance
The FY 2020 -21 Budget will increase 5.0% from the FY 2019 -20 year end estimate due
to additional compensation awarded from the classification and compensation study.
Purchasing & Asset Management
The FY 2020 -21 Budget will increase 5.0% from the FY 2019 -20 year end estimate due
to personnel increase related to the classification and compensation study
recommendation.
Fleet Services
The FY 2020 -21 Budget will increase 8.0% from the FY 2019 -20 year end estimate due
to personnel expenditures. The increase comes from the anticipation of being fully
staffed including hiring of an Assistant Public Works Director and from increases related
to the classification and compensation study recommendation.
Facility Services
The FY 2020 -21 Budget increases 2.6% from the FY 2019 -20 year end estimates due
personnel expenditures related to the classification and compensation study
recommendation.
City Assistance
The FY 2020 -21 Budget will decrease 0.8% from the FY 2019 -20 year end estimate with
no change in operations.
Court Restricted Funds
The FY 2020 -21 Budget will increase $3,227 from the FY 2019 -20 to match the increase
in court technology fee projections.
Interest & Sinking Fund
Revenues: Revenues for FY 2020 -21 increase 3.4% from the FY 2019 -20 estimate with
higher property values.
Expenses: The FY 2020 -21 Budget will increase 1.0% from the FY 2019 -20 year end
estimate following the debt service schedule.
Water & Sewer Fund
Revenue: Revenues for FY 2020 -21 are expected to decrease 6.1 % from the FY 2019-
20 year end estimate with lower water and sewer fees after COVID-19.
Expenses: The FY 2020 -21 Budget decreases 15.0% from the FY 2019 -20 year end
estimates due to fewer projects being funded which offset increases in the W &S
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EXECUTIVE SUMMARY
Administration.
Utility Billing
The FY 2020 -21 Budget decreases 9.6% from the FY 2019 -20 year end estimate.
Personnel increases from the classification and compensation study recommendation
are offset by no capital outlay purchases and no software upgrades for FY 2020 -21.
Administration
The FY 2020 -21 Budget will increase 2.6% from the FY 2019 -20 year end
estimate for increased sewer treatment costs from the new winter average. Additional
increases include personnel expenditures related to being fully staffed and for the
classification and compensation study recommendation.
Capital Recovery Fund Water
Projects for FY 2020 -21 include conducting the Water/Wastewater Capital Recovery
Study to identify future capital needs. Ongoing projects include the 1 million gallon
elevated tank at Corbett which was funded in FY 2018 -19
Capital Recovery Fund - Sewer
Projects for FY 2020 -21 include conducting the Water/Wastewater Capital Recovery
Study to identify future capital needs. Ongoing projects include the construction of the
main trunk line in southern Schertz that will connect to the new sewer treatment facility
being added to the area.
Drainage Fund
Revenue: The FY 2020 -21 revenue from drainage fees is expected to increase 17.4%
with a transfer from reserves to purchase replacement capital equipment.
Expenses: The FY 2020 -21 Budget will increase 16.3% from the FY 2019 -20 year end
estimate to purchase additional capital equipment and provide additional mowing that will
no longer be covered by the state.
EMS Fund
Revenue: Revenues for FY 2020 -21 are expected to increase4.7% from FY 2019 -20
year end estimates for additional transports and an increase on the inter - jurisdictional
contracts.
Expenses: The FY 2020 -21 Budget will increase 3.8% from the FY 2019 -20 year end
estimate. Additional personnel expenditures for new staff are offset by additional revenue
brought in by the calls those staff will be on.
Schertz Economic Development Corporation (SEDC)
Revenues: The SEDC receives one -half of one percent of all sales and use tax
generated within the City of Schertz. The revenue for FY 2020 -21 is projected to
increase by 0.3% from the FY 2019 -20 year -end estimate. The increase reflects a 5%
increase in sales tax revenue which is offset by lower investment returns. The SEDC will
also transfer $3,496,428 from its reserves for performance agreement payments
expected in FY 2020 -21.
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EXECUTIVE SUMMARY
XXXXX
Expenses: The SEDC funds are restricted to those expenses authorized by the Texas
Local Government Code sections 501 and 505. The expenses for FY 2020 -21 are
projected to increase by 19% for additional personnel costs, grant awards and software
purchases.
Special Events Fund
Revenue: The revenue for FY 2020 -21 is expected to decrease 6.0% from FY 2019-
20 year end estimates in anticipation of a lower turnout at events.
Expenses: The Special Events Fund FY 2020 -21 Budget decrease 0.2% from the FY
2019 -20 year end estimates with no change in operations.
Public, Educational, and Governmental Access (PEG) Fund
Revenue: Revenues for FY 2020 -21 are expected to increase from $86,168 to
$185,500 from the FY 2019 -20 year end estimates with a transfer from reserves to fund
the master communication plan.
Expenses: The PEG Fund FY 2020 -21 Budget increased from $3,259 to $185,500 from
the FY 2019 -20 year end estimates with the continued implementation of the
communication master plan.
Hotel Motel Tax Fund
Revenue: Revenue for FY 2020 -21 is expected to decrease 1.8% from the FY 2019-
20 year end estimates due to lower investment returns.
Expenses: The Hotel Motel Tax Fund FY 2020 -21 Budget decrease 38.2% from FY
2019 -20 year end estimates due to no planned improvements to the Civic Center.
Park Fund
Revenue: The revenue for FY 2020 -21 is expected to decrease 12.1 % from the
FY 2019 -20 year end estimates from new development.
Expenses: The FY 2020 -21 Budget decrease 29.4% from the FY 2019 -20 year end
estimate with fewer planned parks improvements.
Tree Mitigation
Revenue: The revenue for FY 2020 -21 is expected to increase by 4.8% from 2019-
20 year end estimate with fewer additional new development projects.
Expenses: The FY 2020 -21 Budget will increase by 16.7% from the FY 2019 -20 year
end estimate for additional tree trimming and planting shade trees throughout the city.
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EXECUTIVE SUMMARY
Library Fund
Revenues: Revenue for FY 2020-21 is expected to decrease 6.0% from the FY 2019-
20 year end estimate with less book sales.
Expenses: 020-21 Budget increase 0.2% from the FY 2019-
20 year end estimates with no expected changes in operations.
Historical Committee
Revenues: Revenue for FY 2020-21 is expected to decrease 6.0% from the FY 2019-
20 year end estimate with less book sales.
Expenses: 020-21 Budget increase 0.2% from the FY 2019-
20 year end estimates with no expected changes in operations.
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8 -06 -2020 03:47 PM
101- GENERAL FUND
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
FINANCIAL SUMMARY
2017 -2018
ACTUAL
(--------
2018 -2019
ACTUAL
- - - - --
CURRENT
BUDGET
2019 -2020 ---------------
Y -T -D
ACTUAL
PROJECTED
YEAR END
-------- 2020 -2021 -- - - - - -)
CITY ADMIN. ADOPTED
RECOMMENDED BUDGET
REVENUE SUMMARY
79,763
92,341
129,542
93,339
124,704
134,389
Taxes
20,507,460
22,193,926
23,448,050
21,204,142
23,629,050
25,198,550
Franchises
2,308,335
2,270,107
2,184,000
1,655,565
2,305,000
2,334,000
Permits
2,244,153
1,539,511
1,742,250
1,326,245
1,760,643
1,767,250
Licenses
73,381
65,787
56,860
39,487
58,160
56,860
Fees
2,587,847
2,459,972
2,390,134
1,581,076
2,140,231
2,390,534
Fines & Forfeitures
20,902
14,583
12,000
5,964
10,000
11,000
Inter- Jurisdictional
887,256
926,570
977,436
609,116
975,643
1,066,925
Fund Transfers
2,989,901
2,697,683
8,124,257
2,143,366
2,878,317
3,667,362
Miscellaneous
918,108
1,252,501
907,250
809,367
803,241
722,100
TOTAL REVENUES
32,537,343
33,420,639
39,842,237
29,374,328
34,560,285
37,214,581
EXPENDITURE SUMMARY
NON PROGRAM
GENERAL GOVERNMENT
CITY COUNCIL
79,763
92,341
129,542
93,339
124,704
134,389
CITY MANAGER
1,256,251
1,086,888
1,194,870
871,799
1,176,639
1,273,718
MUNICIPAL COURT
368,540
347,078
340,383
244,862
330,477
366,556
CUSTOMER RELATIONS -311
121,141
117,254
107,747
82,648
108,135
113,604
PLANNING & ZONING
220,761
227,535
253,322
131,736
220,674
695,183
LEGAL SERVICES
129,958
135,598
150,000
50,765
145,000
150,000
CITY SECRETARY
200,851
207,930
201,461
155,137
206,142
208,258
NONDEPARTMENTAL
2,424,967
2,171,669
3,092,480
1,869,087
2,974,298
2,526,233
PUBLIC AFFAIRS
301,935
609,184
596,624
418,677
585,245
627,572
RECORDS MANAGEMENT
62,624
0
0
0
0
0
SCHERTZ TALES MAGAZINE
370,241
( 350)
0
0
0
0
ENGINEERING
639,481
703,456
767,011
488,535
680,121
875,454
CIS
172.851
177,700
182,674
142,609
185,375
190,585
TOTAL GENERAL GOVERNMENT
6,349,363
5,876,284
7,016,114
4,549,194
6,736,810
7,161,552
PUBLIC SAFETY
POLICE
7,238,194
8,077,388
9,079,000
6,290,212
8,683,474
10,130,278
FIRE RESCUE
4,806,193
5,287,798
5,529,519
4,156,594
5,766,664
6,136,787
INSPECTIONS
923,193
962,856
999,402
649,652
971,323
1,020,616
MARSHAL'S OFFICE
372,049
0
0
0
0
0
TOTAL PUBLIC SAFETY
13,339,628
14,328,041
15,607,921
11,096,458
15,421,461
17,287,681
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PROPOSED BUDGET WORKSHEET
101- GENERAL FUND AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
PUBLIC ENVIRONMENT
STREETS
TOTAL PUBLIC ENVIRONMENT
PARKS & RECREATION
PARKS
SWIM POOL
EVENT FACILITIES
TOTAL PARKS & RECREATION
CULTURAL
LIBRARY
TOTAL CULTURAL
HEALTH
ANIMAL SERVICES
ENVIRONMENTAL HEALTH
TOTAL HEALTH
INTERNAL SERVICE
INFORMATION TECHNOLOGY
HUMAN RESOURCES
FINANCE
PURCHASING & ASSET MGT
FLEET SERVICE
BUILDING MAINTENANCE
TOTAL INTERNAL SERVICE
MISC & PROJECTS
PROJECTS
CITY'S ASSISTANCE
COURT- RESTRICTED FUNDS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
1,230,206
1 301 880
1,883,260
868,686,
1,775,180,
1 563 977
1,230,206
1,301,880
1,883,260
868,686
1,775,180
1,563,977
1,059,505
1,483,637
1,620,028
843,869
1,555,275
1,584,079
578,573
567,606
569,878
267,830
571,412
569,878
125,438
323,241
395,017
233,087
354,813
392,192
1,763,517
2,374,484
2,584,923
1,344,786
2,481,500
2,546,149
945,948
999,857
1,025,736
753,789
1,047,808
1,059,697
945,948
999,857
1,025,736
753,789
1,047,808
1,059,697
529,980
499,493
699,825
509,853
693,970
0
199 779
0
0
0
0
0
729,759
499,493
699,825
509,853
693,970
0
1,838,909
2,218,800
2,470,537
1,283,673
2,136,705
2,444,657
506,860
658,495
704,174
483,124
650,535
716,135
565,676
595,797
608,893
475,350
618,929
649,851
230,539
227,974
233,183
173,831
235,872
242,951
750,015
801,809
1,046,481
686,848
981,284
1,060,214
1,442,251
1,491,452
1,608,197
1,044,800
1,586,738
1,628,725
5,334,250
5,994,326
6,671,465
4,147,625
6,210,063
6,742,533
0
0
4,000,000
0
0
500,000
312,091
303,127
330,000
226,089
332,666
330,000
6,500
2,607
22,992
0
19,765
22.992
318,591
305,733
4,352,992
226,089
352.431
852,992
30,011,261
31,680,098
39,842,237
23,496,480
34,719,223
37,214,581
2,526,081
1,740,541
0
5,877,848
( 158,938)
0
9 of 249
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101- GENERAL FUND
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
REVENUES
(--------
- - - - --
2019 -2020 ---------------
-------- 2020 -2021 -- - - - - -)
2017 -2018
2018 -2019
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Taxes
000 - 411100
Advalorem Tax - Current
11,849,652
13,471,714
14,060,000
13,956,866
13,960,000
14,554,500
000 - 411110
Disable Veterans Assist Pymnt
0
201,117
300,000
0
0
500,000
000- 411200
Advalorem Tax - Delinquent
73,378
55,579
50,000
34,363
50,000
50,000
000 - 411300
Advalorem Tax -P &I
85,694
70,356
50,000
56,839
50,000
50,000
000- 411500
Sales Tax Revenue -Gen Fund
8,455,341
8,334,642
8,944,000
7,093,626
9,489,000
9,964,000
000 - 411600
Bingo Tax
11
24
50
28
50
50
000 - 411700
Mixed Beverage Tax
43.384
60,494
44,000
62,419
80,000
80,000
TOTAL Taxes
20,507,460
22,193,926
23,448,050
21,204,142
23,629,050
25,198,550
Franchises
000 - 421200
Center Point /Entex Energy
80,245
92,448
90,000
77,463
90,000
95,000
000- 421220
City Public Service
975,967
943,529
1,020,000
681,843
1,020,000
1,020,000
000 - 421240
Guadalupe Valley Elec Co -op
454,085
445,505
455,000
298,300
445,000
455,000
000 - 421250
New Braunfels Utilities
71,119
66,591
78,000
47,912
78,000
78,000
000 - 421300
Time Warner -State Franchise
305,571
310,384
180,000
206,152
320,000
250,000
000 - 421460
AT &T Franchise Fee
137,206
129,614
75,000
128,347
66,000
150,000
000 - 421480
Other Telecom Franchise - ROW
129,917
125,415
130,000
95,339
130,000
130,000
000 - 421500
Solid Waste Franchise Fee
154,225
156,621
156,000
120,208
156,000
156,000
TOTAL Franchises
2,308,335
2,270,107
2,184,000
1,655,565
2,305,000
2,334,000
Permits
000- 431100
Home Occupation Permit
490
525
500
525
500
500
000 - 431205
Bldg Permit- Residential
688,249
528,025
550,000
462,543
550,000
550,000
000 - 431210
Bldg Permit - Commercial
687,368
154,369
350,000
164,318
300,000
350,000
000 - 431215
Bldg Permit - General
329,072
362,898
350,000
255,825
350,000
350,000
000 - 431300
Mobile Home Permit
350
750
400
300
750
400
000 - 431400
Signs Permit
5,458
9,231
5,600
3,647
5,550
5,600
000 - 431500
Food Establishmnt Permit
60,950
62,460
63,000
63,270
66,000
63,000
000 - 431600
Garage Sale Permit
2,135
0
0
0
0
0
000 - 431700
Plumbing Permit
161,472
125,205
138,950
97,919
138,500
138,950
000 - 431750
Electrical Permit
82,140
70,860
70,900
48,100
66,000
70,900
000 - 431800
Mechanical Permit
76,940
65,740
68,300
51,640
69,500
68,300
000 - 431900
Solicitor /Peddler Permit
2,620
6,500
2,300
866
6,500
2,300
000 - 431950
Animal /Pet Permit
90
15
500
15
50
500
000- 432000
Cert of Occupancy Prmt
6,450
9,250
6,300
6,100
9,000
6,300
000 - 432100
Security Alarm Permit
51,697
48,506
43,000
29,906
39,293
43,000
000 - 432300
Grading /Clearing Permit
14,646
15,118
12,500
6,914
9,000
12,500
000 - 432400
Development Permit
39,252
52,297
50,000
105,469
115,000
75,000
000 - 435000
Fire Permit
33,025
27,763
30,000
28,890
35,000
30,000
000 - 436010
Network Nodes
1,750
0
0
0
0
0
TOTAL Permits
2,244,153
1,539,511
1,742,250
1,326,245
1,760,643
1,767,250
Licenses
000 - 441000
Alcohol Beverage License
7,085
7,543
8,100
5,470
8,000
8,100
000 - 441300
Mobile Home License
80
80
160
120
160
160
000 - 442000
Contractors License
63,660
55,600
45,600
32,940
48,000
45,600
000 - 444000
Pet License
2,556
2.564
3,000
957
2.000
3.000
TOTAL Licenses
73,381
65,787
56,860
39,487
58,160
56,860
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REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
11 of 249
(--------
- - - - --
2019 -2020 ---------------
-------- 2020 -2021 -- - - - - -)
2017 -2018
2018 -2019
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Fees
000 - 451000
Municipal Court Fines
642,041
689,543
664,160
467,039
629,238
664,160
000 - 451100
Arrest Fee
24,743
26,448
25,680
15,848
21,518
25,680
000 - 451110
Expunction Fee
0
30
160
100
200
160
000- 451200
Warrant Fees
75,203
72,813
73,560
52,318
70,469
73,560
000 - 451210
Court - Claims & Judgements
0
( 215)
0
0
0
0
000- 451220
Officer Jury Fee
0
0
0
91
200
400
000 - 451310
Restitution Fee -Local
0
0
0
126
0
0
000 - 451320
Civil Justice Fee -Court
0
0
0
0
250
500
000 - 451340
Judicial Fee -City
3,315
3,516
3,432
1,379
2,151
3,432
000 - 451400
Traffic Fine Costs TTL
11,712
12,521
12,168
7,242
9,699
12,168
000 - 451510
Juvenile Case Mgmt Fee
27,696
29,338
28,668
11,494
17,930
28,668
000 - 451520
Truancy Fees
4,889
5,448
5,352
8,571
9,805
5,352
000- 451530
Local Municipal Jury Fund
0
0
0
130
200
400
000 - 451600
Technology Fund Fee
22,098
23,423
22,992
14,526
19,765
22,992
000 - 451700
Security Fee
16,678
17,567
17,244
13,365
17,321
17,244
000 - 451800
Time Payment Fee -City
4,986
4,968
4,968
3,195
4,514
4,968
000 - 451850
State Fines 10o Service Fee
29,598
35,756
38,752
25,866
37,000
38,752
000 - 451900
PIS Payment -Local
5,916
5,501
5,592
3,863
5,296
5,592
000 - 452000
Child Safety Fee
6,798
9,743
10,356
5,235
8,505
10,356
000- 452100
Platting Fees
53,000
52,500
59,000
22,250
40,250
59,000
000 - 452200
Site Plan Fee
36,000
31,500
36,000
6,000
20,000
36,000
000- 452300
Plan Check Fee
817,115
527,531
625,000
418,742
560,000
625,000
000 - 452320
Tree Mitigation Admin Fee
17,369
5,280
15,000
10,707
15,000
15,000
000 - 452400
BOA /Variance Fees
5,778
3,250
5,000
1,000
1,500
5,000
000 - 452600
Specific Use /Zone Chng Fee
23,938
18,800
18,000
21,090
23,000
18,000
000 - 452710
Zoning Ltr & Dev Rights
1,950
4,500
1,950
2,400
5,400
1,950
000 - 453100
Reinspection Fees
169,225
226,667
170,000
149,276
198,000
170,000
000 - 453110
Swim Pool Inspection Fee
2,620
1,430
2,500
2,090
2,900
2,500
000 - 453200
Lot Abatement
1,615
2,508
5,000
6,029
10,000
5,000
000 - 453211
Admin Fee - Inspections
24,600
11,100
18,600
9,200
12,000
18,600
000 - 453310
Miss Inspection Fees
3,613
400
0
300
500
0
000 - 453710
Foster Care
1,100
403
500
350
500
500
000 - 454200
Pool Gate Admission Fee
23,053
24,312
24,000
4,735
12,000
24,000
000 - 454300
Seasonal Pool Pass Fee
4,410
4,234
5,000
1,290
1,400
5,000
000 - 456120
Senior Center Meal Fee
802
401
0
11,127
20,000
20,000
000- 456500
HAS MAT Fees
0
1,041
5,000
0
5,000
5,000
000 - 456600
Fire Re- inspection Fee
1,145
493
1,000
400
750
1,000
000- 458000
Sale of General Fixed Assets
19,252
0
20,000
0
0
20,000
000 - 458100
Sale of Merchandise
0
2,111
0
360
3,000
0
000 - 458110
Sale of Mdse - GovDeals
86,052
113,073
80,000
26,366
50,000
80,000
000 - 458400
Civic Center Rental Fees
210,428
211,568
200,000
6,125
150,000
187,000
000 - 458401
Capital Recovery Fee -Civic C
8,220
17,940
7,500
11,700
15,000
0
000 - 458402
Civic Center Ancillary Fees
0
0
0
200
0
0
000 - 458450
North Center Rental Fees
26,582
27,797
23,000
11,625
15,000
20,000
000- 458460
Senior Center Rental
4,600
8,101
7,000
3,500
7,000
7,000
000 - 458500
Community Center Rental Fees
40,651
45,211
35,000
15,088
20,000
34,000
000 - 458501
Community Center Service Fees
0
250
0
500
0
0
000 - 458510
Grand Ballroom Rental Fees
0
27,219
0
90,911
0
0
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REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXX9(X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
000 - 458520
Cut -Off Hall Rental Fees
0
5,644
0
12,161
0
0
000 - 458530
Conference Hall Rental Fees
0
269
0
1,788
0
0
000 - 458540
Bluebonnet Hall Rental Fees
0
20,250
0
23,611
0
0
000 - 458550
Pavilion Rental Fees
20,380
20,672
20,000
4,300
15,000
20,000
000 - 458560
Chamber of Comm Rent
7,800
7,800
7,500
5,850
7,800
7,500
000- 458570
Non - Resident SYSA League
13,080
19,170
10,000
8,590
10,000
10,000
000 - 458580
HOA Meeting Rental Fees
0
450
0
1,050
1,200
0
000 - 458581
Funeral Reception Rental Fees
0
225
0
600
0
0
000 - 458582
Quality of Life Rental Fees
0
1,860
0
4,380
0
0
000 - 458590
Cancellation Fees -Event Recta
0
250
0
5,795
0
0
000 - 458650
NonResident User Fee -BVYA
9,670
10,710
10,000
6
5,000
10,000
000 - 458660
BVYA Utility Reimbursement
21,919
13,490
15,000
0
0
15,000
000 - 458670
SYSA Utility Reimbursement
5,465
4,883
7,500
4,494
0
7,500
000 - 458675
Lions Futbol Utility Reimbrsm
8,860
17,064
10,000
12,582
15,000
10,000
000- 458685
Recreation Programs
0
0
0
0
1,000
1,000
000- 458685.Rec
Prgrm- Kickball Leagues
0
0
0
744
2,600
2,600
000 - 458700
Vehicle Impoundment
10,920
7,820
10,000
8,520
10,000
10,000
000 - 459200
NSF Check Fee
25
100
100
125
200
100
000 - 459300
Notary Fee
96
42
100
30
125
100
000 - 459400
Maps,Copies,UDC & Mice Fees
35
30
0
5
45
0
000 - 459600
Animal Adoption Fee
18,827
12,423
12,000
10,570
15,000
12,000
000- 459700
Pet Impoundment Fee
6,257
6,099
5,000
8,276
10,000
5,000
000 - 459800
Police Reports Fee
5,723
4.702
5,800
3.850
5.000
5.800
TOTAL Fees
2,587,847
2,459,972
2,390,134
1,581,076
2,140,231
2,390,534
Fines & Forfeitures
000 - 463000
Library Fines
20,902
14.583
12,000
5,964
10.000
11.000
TOTAL Fines
& Forfeitures
20,902
14,583
12,000
5,964
10,000
11,000
Inter - Jurisdictional
000 - 473100
Bexar Cc - Fire
36,886
5,269
21,077
21,078
21,077
21,077
000 - 473200
City of Seguin -Fire Contract
30,108
30,108
30,107
22,581
30,108
30,107
000 - 473300
Guadalupe Co- Library
217,152
217,152
217,152
180,960
217,152
203,191
000 - 473400
Randolph AFB - Animal Control
200
0
500
0
200
500
000 - 474200
Library Services - Cibolo
35,002
35,000
40,000
40,030
40,000
40,000
000 - 474210
Library Services -Selma
21,750
23,475
24,000
26,505
26,506
26,000
000 - 474400
Dispatch Service - Cibolo
160,000
160,000
166,000
120,000
160,000
166,000
000- 474600
School Crossing Guard -Bexar C
43,763
41,418
36,000
28,550
36,000
36,000
000 - 474610
School Cross Guard - Guadalupe
43,636
39,748
39,000
31,013
41,000
41,000
000- 474700
School Officer Funding
255,000
349,400
353,600
88,400
353,600
453,050
000 - 474750
Crime Victim Liaison Agreemen
43,760
25.000
50,000
50.000
50.000
50.000
TOTAL Inter
- Jurisdictional
887,256
926,570
977,436
609,116
975,643
1,066,925
Fund Transfers
000 - 480000
Indirect Costs -EMS
170,087
141,587
179,100
134,325
179,100
182,600
000 - 480100
Indirect Costs - Hotel /Motel
67,605
67,582
74,428
55,821
74,428
72,464
000- 481000
Transfer In - Reserves
0
0
4,995,915
0
0
678,630
000 - 482200
Transfer In- Vehicle Replace
0
0
250,025
0
0
0
000 - 482300
Transfer In -Resry Child Safet
0
0
60,000
0
60,000
0
000 - 485000
Interfund Charges- Drainage -5%
271,430
295,157
243,114
182,334
243,114
285,506
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8 -06 -2020 03:47 PM
101- GENERAL FUND
REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXO(X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
000 - 486000
Interfund Chrges -Admin W &S
1,344,140
1,365,998
1,404,372
1,038,750
1,404,372
1,450,827
000 - 486202
Transfer In- Water &Sewer Fund
0
0
4,000
0
4,000
4,000
000 - 486203
Transfer In -EMS
0
0
4,000
0
4,000
4,000
000 - 486204
Transfer In- Drainage
0
0
1,000
0
1,000
1,000
000 - 487000
Interfund Charges -Fleet
344,026
370,729
361,258
270,500
361,258
398,618
000- 488000
Interfund Charges -4B
441,395
456,630
461,045
461,636
461,045
503,717
000 - 489000
Transfer In
86,219
0
86,000
0
86,000
86,000
000- 489620
Contribution -SEDC
265,000
0
0
0
0
0
TOTAL Fund
Transfers
2,989,901
2,697,683
8,124,257
2,143,366
2,878,317
3,667,362
Miscellaneous
000 - 491000
Interest Earned
26,901
68,504
80,000
24,580
25,000
25,000
000 - 491200
Investment Income
242,255
407,593
400,000
228,709
256,000
200,000
000 - 491800
Gain /Loss (
16,292) (
9,867)
0
0
0
0
000- 491900
Unrealized Gain /Loss - Capone (
777)
22,386
0
29,570
0
0
000 - 492500
Proceeds from Capital Lease
42,829
0
0
0
0
0
000 - 493000
Donations - Others
20
50
0
100
0
0
000 - 493120
Donations - Public Library
6,854
9,692
10,000
2,163
10,000
10,000
000 - 493400
Donations- Animal Control
12,979
4,769
5,000
3,778
5,000
5,000
000 - 493401
Donations -A /C Microchip
675
382
0
915
0
0
000 - 493402
Donations- Spay &Neuter
87
0
0
0
0
0
000- 493460
Donations- Parks
11,356
11,718
10,000
500
10,000
10,000
000 - 493465
Donations - Senior Center
11,472
11,494
10,000
5,908
10,000
10,000
000- 493502
Donations -PD
27,000
930
0
200
500
0
000 - 493503
Donation -Fire Rescue
15,350
1,740
0
2,150
3,000
0
000 - 493505
Donations - Police Events
0
0
3,000
0
0
0
000 - 493618
Donation - Veteran's Memorial
0
390
0
375
250
0
000 - 493700
July 4th Activities
0
0
26,000
235
26,000
26,000
000 - 493701
Proceeds - Holidazzle
0
0
1,500
12,320
12,320
12,500
000 - 493704
Moving on Main
0
0
3,000
100
0
4,000
000 - 494481
LawEnforcemtOfficersStnd &Educ
3,823
4,341
0
5,082
5,500
5,000
000 - 494482
Grants - Police, Fire, Gen Fund
1,474
8,000
2,500
0
2,100
2,500
000 - 495100
Mobile Stage Rental Fees
3,650
2,050
2,100
1,550
2,050
2,100
000 - 497000
Misc Income -Gen Fund
27,727
93,439
25,000
210,743
50,000
40,000
000 - 497005
Schertz Magazine Advertising
147,755
143,420
140,000
98,925
120,000
120,000
000 - 497100
Misc Income - Police
11,240
14,743
9,000
7,188
12,712
9,000
000 - 497106
Misc Income - Special Events
0
0
14,150
0
0
0
000 - 497150
Misc Income -Fire Department
970
0
0
0
0
0
000 - 497200
Misc Income - Library
5,331
4,930
4,500
2,233
4,300
4,500
000- 497210
Misc Income - Library Copier
19,558
21,843
18,000
9,474
17,000
18,000
000 - 497300
Misc Income - Animal Control
299
325
0
0
0
0
000 - 497400
Misc Income - Streets Dept
28,275
35,980
30,000
13,768
30,000
30,000
000 - 497460
Misc Income -Parks
0
140
0
84
0
0
000 - 497500
Misc Income -TML Ins. Claims
36,098
19,623
20,000
22,008
30,000
25,000
000 - 497550
Misc Income -TML WC Reimbursmn
2,074
3,407
10,000
4,887
8,000
10,000
000 - 497600
Misc Income - Vending Mach
2,365
2,824
2,500
1,003
2,500
2,500
000- 497610
Misc Income -Muni Court
2,036
154
0
0
0
0
000 - 498000
Reimbursmnt -Gen Fund
8,355
0
20,000
15,443
25,000
20,000
000 - 498105
Reimbursmt Police OT -DEA
17,213
17,830
18,000
19,334
22,500
18,000
000 - 498110
Reimburmnt Fire -Emg Acti -OT
212,799
336,655
30,000
72,533
100,000
100,000
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8 -06 -2020 03:47 PM
C I T Y O
F S C H E R
T Z
PAGE:XXXXX
PROPOSED
BUDGET WORKSHEET
101- GENERAL FUND
AS OF:
JUNE 30TH, 2020
REVENUES
(--------
- - - - --
2019 -2020 ---------------
)(
-- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018
2018 -2019
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
000 - 498150 Reimbursement - Library
6,355
13.018
13,000
13,509
13,509
13,000
TOTAL Miscellaneous
918.108
1,252.501
907,250
809,367
803.241
722.100
TOTAL REVENUES
32,537,343
33,420,639
39,842,237
29,374,328
34,560,285
37,214,581
14 of 249
DEPARTMENT: 150 CITY COUNCIL
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz City Council is made up of eight elected officials. City residents
currently elect a Mayor and seven Council members at- large. Mayors Pro Tempore
shall be appointed by a majority vote of the City Council following a properly made
motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro
Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The
Mayor and seven City Council members are paid a modest stipend.
The Schertz City Council is the City's legislative body. It sets policies, approves
budgets, determines tax rates and passes ordinances and resolutions to govern
the City. Council also appoints citizen volunteers to approximately 10 City advisory
boards, committees, and commissions; and appoints and supervises the
performances of the City Manager, City Secretary, City Attorney, and Municipal
Court Judges.
ORGANIZATIONAL CHART
PERFORMANCE INDICATORS
Number of ordinances passed
Number of resolutions passed
Requests for Information
15 of 249
48
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Number of ordinances passed
Number of resolutions passed
Requests for Information
15 of 249
48
32
40
172
165
160
28
10
10
XXXXX
CITY COUNCIL
XXXXX
Number of Council Meetings 47 36 40
Requests for Agenda Items 26 15 16
Council on the Go Meetings 3 3 *2
Council HOA Presidents Meeting 1 2 *0
Meeting Attendance rate
96 93 95
2017 -18
2018 -19
2019 -20
Efficient
Actual
Estimate
Budget
Meeting Attendance rate
96 93 95
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$36,426
$38,654
$37,534
Supplies
645
650
750
City Support Services
24,677
51,500
59,205
Operations Support
178
300
300
Staff Support
22,615
28,600
28,600
Professional Services
7,800
5,000
6,000
Operating Equipment
0
0
2,000
Total
$92,341
$124,704
$134,389
PROGRAM JUSTIFICATION AND ANALYSIS
The Proposed FY 2019 -20 Budget increases 7.8% from the FY 2018 -19 year
end estimates. The costs of the November 2020 election have been received
from the counties and show an increase in cost under City Support Services.
New tablets, phones, and monitors will be purchased in FY 2019 -20 for
councilmembers.
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8 -06 -2020 03:47 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CITY COUNCIL
Personnel Services
150 - 511110 Regular
150 - 511240 Allowances
150- 511310 FICA - Employer
TOTAL Personnel Services
Supplies
150 - 521000 Operating Supplies
150 - 521100 Office Supplies
TOTAL Supplies
City Support Services
150- 532350 Software Maintenance
150 - 532600 City Elections
150- 532800 Special Events
TOTAL City Support Services
Utility Services
150 - 533330 Telephone /Internet
TOTAL Utility Services
Operations Support
150 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
150- 535100 Uniforms
150 - 535200 Awards
150- 535300 Memberships
150 - 535400 Publications
150- 535500 Training /Travel
TOTAL Staff Support
Professional Services
150 - 541300 Other Consl /Prof Services
TOTAL Professional Services
Rental /Leasing
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
26,699
24,457
24,462
20,614
26,300
25,023
6,195
9,293
9,711
7,389
9,600
9,837
2,516
2,676
2,614
2.142
2,754
2,674
35,410
36,426
36,787
30,146
38,654
37,534
63
158
400
312
400
500
80
486
250
60
250
250
143
645
650
373
650
750
0
0
4,500
4,500
4,500
4,500
19,137
17,110
34,205
29,543
35,000
40,205
1,441
7,567
14,500
3,220
12,000
14,500
20,578
24,677
53,205
37,262
51,500
59,205
625
0
0
0
0
0
625
0
0
0
0
0
29
178
300
174
300
300
29
178
300
174
300
300
117
374
400
179
400
400
0
0
2,000
75
2,000
2,000
11,808
11,777
13,000
12,028
13,000
13,000
0
0
200
57
200
200
11,055
10,463
13,000
11,071
13,000
13,000
22,979
22,615
28,600
23,410
28,600
28,600
0
7,800
8,000
1,975
5,000
6,000
0
7,800
8,000
1,975
5,000
6,000
17 of 249
8 -06 -2020 03:47 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operatina Equipment
150 - 571300 Computer & Periphe. < $5,000 0 0 2,000 0 0 2,000
TOTAL Operating Equipment 0 0 2,000 0 0 2,000
TOTAL CITY COUNCIL 79,763 92,341 129,542 93,339 124,704 134,389
18 of 249
DEPARTMENT: 151 CITY MANAGER
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The City Manager and his department advise the Council on policy and operational
planning issues. This department assures that policies adopted by the Council are
carried out efficiently, fairly, and effectively. It oversees and manages the daily
affairs of the City, assesses the long -term capital and service delivery needs of the
City, and prepares and administers the annual operating and capital budget. The
City Manager serves as a focal point for the management of City staff.
GOALS AND OBJECTIVES
Develop strategic plans and systems to meet the many diverse needs of the
community.
Respond effectively and timely to City Council requests.
Develop effective programs to enhance business development and growth.
Develop management systems for efficient and effective use of resources
Recruit, retain and develop talented staff.
Evaluate, integrate, and utilize prudent technology to efficiently deliver
municipal services to the community.
ORGANIZATIONAL CHART
19 of 249
XXXXX
CITY MANAGER
XXXXX
CITY MANAGER
2018-19
2019-20
2020-21
City Manager
1
1
1
Assistant City Manager
2
2
2
Assistant to the City Manager
1
1
1
Executive Assistant
1
1
1
TOTAL POSITIONS
51
51
4
ECONOMIC DEVELOPMENT
2018-19
2019-20
2020-21
Executive Director
1
1
1
Business Retention Manager
1
1
1
Economic Development Analyst
1
1 1
1
Executive Assistant
1
1 1
1 1
TOTAL POSITIONS
41
41
4
Personnel
Supplies
City Support Services
Utility Services
Operations Support
Staff Support
Operating Equipment
Total
I U ztelej ZT-Al ji 011 R.] 112 WIN I Lei z F-Al z I 17_z_
$1,061,361 $1,147,401 $1,240,893
1,892 2,000 2,000
4,338
2018-19
2019-20
2020-21
Budget
Actual
� Estimate
� Budget
Personnel
Supplies
City Support Services
Utility Services
Operations Support
Staff Support
Operating Equipment
Total
I U ztelej ZT-Al ji 011 R.] 112 WIN I Lei z F-Al z I 17_z_
$1,061,361 $1,147,401 $1,240,893
1,892 2,000 2,000
4,338
6,000
6,000
414
0
0
0
50
50
17,512
21,188
24,775
1,370
0
0
$1,086,888 $1,176,639 $1,273,718
The FY 2020-21 Budget increases 8.3% from the year end estimates due to a
higher salary for the Economic Development Director, which is offset by the
contract with the Economic Development Corporation.
20 of 249
8 -06 -2020 03:47 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CITY MANAGER
Personnel Services
151- 511110 Regular
151- 511120 Overtime
151- 511180 LTD
151 - 511210 Longevity
151- 511220 Clothing Allowance
151 - 511230 Certification Allowance
151 - 511240 Allowances
151 - 511310 FICA - Employer
151- 511350 TMRS - Employer
151- 511355 ICMA Contributions - Employer
151- 511410 Health- Employer
151- 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
151 - 521100 Office Supplies
151 - 521300 Motor Veh. Supplies
TOTAL Supplies
City Support Services
151- 532800 Special Events
TOTAL City Support Services
Utility Services
151 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
151 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
151- 535100 Uniforms
151- 535200 Employee Recognition
151- 535300 Memberships
151 - 535400 Publications
151- 535500 Training /Travel
151 - 535510 Meeting Expenses
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
909,699
793,330
856,019
647,203
855,074
908,859
0
0
485
734
583
240
2,349
2,301
2,654
555
555
2,817
7,456
8,115
6,896
6,332
5,929
7,267
312
96
0
0
0
0
2,880
886
0
0
0
0
9,692
7,200
6,984
5,539
7,200
6,912
61,081
59,465
66,034
45,623
61,315
70,080
151,653
131,159
139,054
95,164
135,072
150,608
10,000
0
0
0
0
0
75,106
57,761
82,830
58,423
80,722
92,942
900
1,048
11089
951
951
11168
1,231,129
1,061,361
1,162,045
860,524
1,147,401
1,240,893
448
1,892
2,000
1,370
2,000
2,000
9
0
0
0
0
0
457
1,892
2,000
1,370
2,000
2,000
8,154
4,338
6,000
3,809
6,000
6,000
8,154
4,338
6,000
3,809
6,000
6,000
1,635
414
0
0
0
0
1,635
414
0
0
0
0
0
0
50
0
50
50
0
0
50
0
50
50
278
748
775
0
775
775
1,865
917
5,000
1,147
1,800
5,000
1,231
4,131
4,000
1,818
4,113
4,000
781
383
515
285
500
500
6,518
8,795
11,485
2,321
11,500
11,500
2,757
2,538
3,000
524
2,500
3,000
13,429
17,512
24,775
6,096
21,188
24,775
21 of 249
8 -06 -2020 03:47 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
Rental /Leasing
Qperatina Equipment
151- 571000 Furniture & Fixtures 1.447 1,370 0 0 0 0
TOTAL Operating Equipment 1,447 1,370 0 0 0 0
Capital Outlay
TOTAL CITY MANAGER 1,256,251 1,086,888 1,194,870 871,799 1,176,639 1,273,718
22 of 249
XXXXX
DEPARTMENT: 152 MUNICIPAL COURT
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
and City Council serve as the executive and legislative branches. Municipal Court
has jurisdiction over all Class C misdemeanors and City ordinances.
The staff of Municipal Court has various functions and responsibilities. The judge
presides over all trials (jury and non -jury) and other court proceedings such as
arraignments and show cause hearings. The judge also has magistrate duties
(signing arrest warrants and juvenile warnings as well as visiting arrested
individuals at the jail). The judge issues processes such as subpoenas, summons,
and warrants and completes other administrative duties for the court functions and
staff.
The court clerks are the administrative arm of the Municipal Court. The clerks are
primary responsibilities include processing citations,
summons, complaints, warrants, past due letters, and show cause hearing letters.
directly interact with the public, providing all services needed including explaining
to defendants the court procedures and their options. Clerks also receive
payments, summon potential jurors, and ensure juror payment. Assist the judge
with open records requirements, report convictions, Drivers Safety Course and
alcohol violations to the Texas Department of Public Safety, assist the Marshal
municipal court trials, preparing and drafting complaints, arranging for the
appropriate circumstances.
GOALS AND OBJECTIVES
Promote respect for the administration of justice through improvements in
the Court's customer service and the physical attributes of the Municipal
Court building.
Implement the use of new technology and other innovative practices to
maintain efficient and security.
23 of 249
MUNICIPAL COURT
Promote traffic safety by focusing attention on fair and impartial punishment
for those individuals charged in this court.
Seek input from personnel to maintain a positive work environment.
Renovate front counter to include and efficient work station for clerks and
defendants.
ORGANIZATIONAL CHART
MUNICIPAL COURT
2018-19
2019-20
2020-21
Court Administrator
1
1
1
Senior Deputy Court Clerk
1
1
1
Deputy Court Clerk
2
2
2
TOTAL POSITIONS
4
r-4
41
*One unfunded
24 of 249
xxxxx
MUNICIPAL COURT
XXXXX
Traffic Citations Filed
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Traffic Citations Filed
5,855
3,588
1,321
State Law Citations Filed
1,504
1,225
946
Municipal Ordinances Filed
142
290
400
Cases Disposed
Charges Processed per Clerk
7,285 5,300 2,767
2,428 1,766 922
2018 -19
2019 -20
2020 -21
Efficiency
Actual
I Estimate
Budget
Cases Disposed
Charges Processed per Clerk
7,285 5,300 2,767
2,428 1,766 922
Cases Disposed per Clerk
33% 33% 33%
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
Cases Disposed per Clerk
33% 33% 33%
Personnel Services
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel Services
$280,788
$265,387
$281,716
Supplies
1,987
1,190
1,500
City Support Services
326
750
500
Operations Support
1,967
1,500
2,000
Staff Support
6,988
4,900
6,910
Court Support
450
500
1,080
Professional Services
52,773
54,300
69,850
Maintenance Services
1,800
1,950
3,000
Total
$347,078
$330,477
$366,556
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increased 10.9% from year end estimates due to
personnel increases based on the classification and compensation study results.
Judge and Prosecutor services also contribute to the increase with the expectation
the court will be fully operational after COVID -19 in FY 2020 -21.
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EXPENDITURES
MUNICIPAL COURT
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel Services
170,114
152 - 511110 Regular
199,766
152 - 511120 Overtime
0
152- 511180 LTD
645
152 - 511210 Longevity
6,563
152- 511230 Certification Allowance
1,200
152 - 511310 FICA - Employer
15,281
152 - 511350 TMRS- Employer
33,488
152 - 511410 Health- Employer
39,660
152 - 511500 Workers' Compensation
228
TOTAL Personnel Services
296,831
Supplies
670
152 - 521100 Office Supplies
1,668
TOTAL Supplies
1,668
City Support Services
14,728
152 - 532800 Special Events
158
TOTAL City Support Services
158
Utilitv Services
32,584
Operations Support
170,114
152 - 534200 Printing & Binding
730
TOTAL Operations Support
730
Staff Support
150
152 - 535100 Uniforms
439
152- 535300 Memberships
520
152 - 535400 Publications
473
152- 535500 Training /Travel
1,935
152- 535500.Training /Travel - Juv Case Mg
770
152 - 535510 Meeting Expenses
1.329
TOTAL Staff Support
5,465
Court Support
670
152 - 536500 Court /Jury Cost
96
TOTAL Court Support
96
191,719
170,114
134,469
175,606
182,591
0
0
150
160
192
571
527
139
139
566
7,247
7,957
7,402
7,402
8,545
1,073
1,746
415
670
1,728
14,927
13,738
10,228
13,184
14,728
32,439
28,697
20,617
28,047
31,446
32,584
37,817
29,580
40,092
41,675
226
227
87
87
245
280,788
260,823
203,087
265,387
281,716
1,987
1,500
930
1,190
1,500
1,987
1,500
930
1,190
1,500
326
750
741
750
500
326
750
741
750
500
1.967
2,500
0
1.500
2.000
1,967
2,500
0
1,500
2,000
548
600
299
600
600
750
810
295
500
810
390
500
0
500
500
3,304
3,000
309
2,000
3,500
659
700
359
500
0
1.338
11500
641
800
11500
6,988
7,110
1,902
4,900
6,910
450
700
372
500
1,080
450
700
372
500
1,080
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GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
152 - 541310 Judges Services
39,245
34,073
42,300
24,475
35,000
42,900
152 - 541320 Prosecutor Services
22,200
18,700
21,000
12,156
19,000
26,250
152 - 541330 Interpreter Services
197
0
700
0
300
700
TOTAL Professional Services
61,642
52,773
64,000
36,631
54,300
69,850
Maintenance Services
152- 551800 Other Maintenance Agreements
1 950
11800
3,000
1.200
1.950
3,000
TOTAL Maintenance Services
1,950
1,800
3,000
1,200
1,950
3,000
Rental /Leasing
Operating Equipment
Capital Outlay
TOTAL MUNICIPAL COURT 368,540 347,078 340,383 244,862 330,477 366,556
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DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 153 CUSTOMER RELATIONS /311
Fund: 101 General Fund
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, 311 Customer Care connects callers with
specially trained customer service representatives ready to assist with City service
requests -- potholes, stray animals, street lights out, trash collection, special events
and all other City requests. This division is under the supervision of the
Communications Manager.
GOALS AND OBJECTIVES
To provide excellent customer service to all callers
To provide consistent and accurate information to all callers
To reduce or eliminate abandoned calls
To reduce or eliminate misrouted calls
To improve call tracking capabilities to better analyze callers need for
service
ORGANIZATIONAL CHART
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XXXXX
CUSTOMER RELATIONS /311
XXXXX
CUSTOMER RELATIONS /311
2018 -19
2019 -20
2020 -21
Customer Relations /311 Rep
2
2
2
Customer Relations /311 Re PT
1
1
1
TOTAL POSITIONS
3
3
3
Work Orders (initiated for other
depts.)
Calls Received
Calls Not Answered
Average Calls Per Day Received
604
2018 -19
2019 -20
1 2020 -21
Workload/Output
Actual
Estimate
I Budget
Work Orders (initiated for other
depts.)
Calls Received
Calls Not Answered
Average Calls Per Day Received
604
600
600
53,351
55,000
54,000
2,333
2,466
2,400
221
200
220
Personnel
2019 -20
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$116,692
$107,165
$112,974
Supplies
97
100
100
Staff Support
195
870
530
Operating Equipment
270
0
0
Total
$117,254
$108,135
$113,604
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 5.1 % from the year end estimates due to
personnel increases with the classification and compensation study
recommendation.
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GENERAL GOVERNMENT
EXPENDITURES
CUSTOMER RELATIONS-311
Personnel Services
153 - 511110 Regular
153 - 511120 Overtime
153- 511180 LTD
153 - 511210 Longevity
153- 511310 FICA - Employer
153 - 511350 TMRS- Employer
153 - 511410 Health- Employer
153 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
153- 521100 Office Supplies
TOTAL Supplies
Staff Support
153 - 535100 Uniforms
153 - 535500 Training /Travel
TOTAL Staff Support
Qperatina Equipment
153- 571000 Furniture & Fixtures
TOTAL Operating Equipment
TOTAL CUSTOMER RELATIONS -311
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
86,753
84,268
76,906
60,489
79,132
81,131
22
237
243
102
130
224
222
205
191
47
47
197
3,785
5,061
1,774
1,774
1,774
2,038
6,882
7,010
6,033
4,717
6,117
6,373
14,615
14,526
12,603
8,983
12,346
13,594
8,020
5,274
8,967
5,562
7,520
9,311
97
113
100
99
99
106
120,394
116,692
106,817
81,773
107,165
112,974
89
97
100
75
100
100
89
97
100
75
100
100
103
0
103
555
555
121,141
195 180 196 220 180
0 650 604 650 350
195 830 800 870 530
270 0 0 0 0
270 0 0 0 0
117,254
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107,747 82,648 108,135 113,604
XXXXX
DEPARTMENT: PLANNING & COMMUNITY
DEVELOPMENT
DIVISION: 154 PLANNING & ZONING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Planning & Zoning Division ensures planned and purposeful development
within the City limits and the Extraterritorial Jurisdiction through an efficient,
consistent, unbiased, and effective development review process to promote quality
development. The Division provides direction to help citizens, businesses, and
developers implement successful projects that will benefit the community. Division
responsibilities include the review and processing of development projects, such
as commercial site plans, plats, zone changes, specific use permits, and
annexations; the research and development of long range plans and goals to guide
the future of our City; and the creation of development codes to tailor our
regulations around citizen needs and city goals. The Division frequently
collaborates with other departments within the City, including Engineering, Fire,
and Inspections, as well as other governmental agencies, in order to shape a
suburban environment that prioritizes safety. The Division also provides guidance
and staff recommendations to the City Council, Planning and Zoning Commission,
Board of Adjustment, and the Capital Improvements Advisory Committee to help
them best serve the residents of Schertz.
ICTOTiyRMI ki t exel01 xo I LTJ
Implement new permitting /planning /Code Enforcement software to provide
increased customer service, transparency, and efficiency on all
development projects.
Continue to assist property owners, developers, and engineers through our
development process through timely and thorough project review.
Review and update the Comprehensive Land Plan for the City, specifically
in areas that are currently under delayed annexation development
agreements and soon to be annexed, which will shape the future of Schertz
to meet the desires and goals of the residents.
Continue to reevaluate and modify regulations within the Schertz Unified
Development Code to accommodate the evolving needs of our residents
and make the development process more efficient and effective.
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PLANNING & ZONING
XXXXX
Implement the Joint Land Use Study Strategies to promote compatibility of
land uses and development with the long -range goals of Randolph AFB.
Continue to update the website to provide improved customer service by
updating forms, flowcharts, providing information on current residential and
commercial developments, and providing information on public hearing on
Promote staff development including continued education and cross
training to provide outstanding customer service.
Scan remaining project case files into a digital records retention system to
improve access and availability.
Ensure that anew article for the Schertz Magazine From the Development
Whiteboard column is published quarterly to provide helpful information,
transparency, and improved customer service for all residents.
Continue to provide regular
current residential and commercial projects within the City.
Implement a yearly program to raise awareness for National Community
Planning Month to include school presentations, community outreach via
social media, and an article in the Schertz Magazine.
ACCOMPLISHMENTS
Received the 2019 Certificate of Achievement for Planning Excellence by
the American Planning Association Texas Chapter which recognizes a
commitment to professional planning by City Administration, Elected and
Appointed Officials and exemplary professional standards demonstrated by
the Planning Staff for the sixth year in a row.
Formulated and implemented an annexation process for the various
properties currently under delayed annexation development agreements
expiring over the next 18 months, including proper notification of all
stakeholders to maximize property owner awareness.
Maintained the partnership with Joint Base San Antonio (JBSA).
Implemented new certification review process for all plats and plans based
on state law changes from the TX 86th legislature, including amendments to
the Unified Development Code (UDC) and the creation of new development
process flowcharts and application checklists.
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PLANNING & ZONING
XXXXX
Amended the Unified Development Code to comply with new state law
changes and to allow more flexibility for property owners and developers,
including changes to Exterior Construction and Design Standards (UDC
Sec. 21.9.5); Screening and Fencing Materials (UDC Sec. 21.9.8);
Accessory Buildings, Uses, and Structures (UDC Sec. 21.8.2); and
Carports /Porte - Cocheres (UDC Sec. 21.8.3)
Attended various continuing education classes including National APA
Conference, Texas APA State Conference, Certified Floodplain Manager
training, Smart City Short Term Rentals Conference, and the Hog Wild
Municipal Conference.
Implemented new ESRI
aesthetically
pleasing.
Maintained partnerships with developers and landowners to create and
update Planned Development Districts that contain a mix of residential
and commercial land uses.
Improved partnerships with local utility providers to include, Guadalupe
Valley Electric Coop., Cibolo Creek Municipal Authority, Texas
Department of Transportation, by increasing communication.
Completed weekly updates to the
commercial sites currently under construction to improve public relations
and transparency, while providing useful, accessible information to the
public.
Successfully implemented a new agenda software to be utilized for the
various boards and commissions to increase agenda creation and
modification efficiency.
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PLANNING & ZONING
PLANNING AND ZONING
2018 -19
2019 -20
2020 -21
Senior Planner
1
1
2
Planner 1
2
2
2
TOTAL POSITIONS
3
3
4
Wei t4 Ji I 0 .
Plats
Site Plans and Master Plan
Variances/Waivers
Zone Changes and Specific Use Permits
UDC/ Comp. Plan Revisions
Annexation
All Plats
Site Plan, Master Plan
Variance
Zone Change, Specific Use Permit
Other (Zoning Letters and Additional Admin fees)
Total Revenue
34 of 249
36
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Plats
Site Plans and Master Plan
Variances/Waivers
Zone Changes and Specific Use Permits
UDC/ Comp. Plan Revisions
Annexation
All Plats
Site Plan, Master Plan
Variance
Zone Change, Specific Use Permit
Other (Zoning Letters and Additional Admin fees)
Total Revenue
34 of 249
36
20
20
32
13
13
13
6
6
12
20
20
1
4
4
0
15
30
$52,500
$40,250
$59,000
$31,500
$20,000
$36,000
$3,250
$1,500
$5,000
$18,800
$21,650
$18,000
$4,500
$2,400
$1950
XXXXX
PLANNING & ZONING
XXXXX
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$202,044
$178,065
$263,151
Supplies
694
1,970
1,873
Operations Support
7
186
186
Staff Support
23,537
39,953
29,548
Professional Services
27
100
400,100
Operating Equipment
1,225
400
325
Total
$227,534
$220,674
$695,183
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases $474,509 from the FY 2019 -20 year end
estimate with the addition of a Comprehensive Land Use Plan, Parks Master Plan,
and Unified Development Code update for $400,000. To manage the long term
planning for the City, an additional Senior Planner is to be hired.
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
PLANNING & ZONING
Personnel Services
154 - 511110 Regular
154 - 511120 Overtime
154- 511180 LTD
154 - 511210 Longevity
154- 511230 Certification Allowance
154 - 511310 FICA - Employer
154 - 511350 TMRS- Employer
154 - 511410 Health- Employer
154 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
154 - 521000 Operating Supplies
154- 521100 Office Supplies
154 - 521600 Equip Maint Supplies
TOTAL Supplies
City Support Services
Utility Services
Operations Support
154 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
154 - 535100 Uniforms
154- 535300 Memberships
154 - 535400 Publications
154- 535500 Training /Travel Staff
154- 535500.Training /Travel Commission
154 - 535510 Meeting Expenses
TOTAL Staff Support
Professional Services
154 - 541400 Consulting
154- 541500 State /County Admin Fees
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
139,803
148,186
145,456
93,178
126,857
176,455
3,901
3,582
4,850
794
2,000
4,833
436
354
451
92
92
547
1,140
992
1,364
1,296
1,296
1,330
900
900
873
104
104
1,728
10,801
12,142
11,666
7,248
9,845
14,098
23,523
24,896
24,370
13,853
19,852
30,072
23,438
10,808
21,497
12,546
17,857
33,859
158
183
186
162
162
229
204,100
202,044
210,713
129,274
178,065
263,151
916
244
801
190
801
704
358
450
900
83
800
900
0
0
269
0
369
269
1,274
694
1,970
273
1,970
1,873
162
7
186
81
186
186
162
7
186
81
186
186
710
548
650
0
650
650
1,379
1,134
1,685
1,013
1,685
1,610
146
0
750
254
750
500
7,248
15,891
22,868 (
297)
22,868
18,898
5,578
5,836
13,000
794
13,000
7,390
0
129
11000
0
11000
500
15,060
23,537
39,953
1,764
39,953
29,548
0
0
0
0
0
400,000
10
27
100
26
100
100
10
27
100
26
100
400,100
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GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Rental /Leasing
Operating Equipment
154 - 571000 Furniture & Fixtures 155 1,225 400 318 400 325
TOTAL Operating Equipment 155 1,225 400 318 400 325
Capital Outlay
TOTAL PLANNING & ZONING 220,761 227,535 253,322 131,736 220,674 695,183
37 of 249
XXXXX
DEPARTMENT: 155 LEGAL SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
boards, commissions, committees, and staff. In addition, the City Attorney
represents the City in all court cases where the City has an interest.
Responsibilities of the City Attorney include providing legal advice to City Council,
appointees, managers, boards, commissions, and committees in all legal matters;
providing litigation and legal transaction services for the City and its enterprises;
representing the City and its enterprises in employment matters; and reviewing,
updating and maintaining the City Code.
GOALS AND OBJECTIVES
To provide expert legal counsel on proposed ordinances.
To attend all city council meetings, planning and zoning, and other meetings
as needed and provide timely legal advice on proposed ordinances and
related items.
To represent the City in litigation.
Prepare legal documents for City contracts and agreements.
To provide counsel on strategic issues that will be of the most benefit the
City.
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LEGAL SERVICES
ORGANIZATIONAL CHART
XXXXX
Operations Support $9,071 $10,000 $10,000
Professional Services $126,526 $135,000 $140,000
Total $135,598 $145,000 $150,000
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 3.4% from the FY 2019 -20 year end estimate
with the anticipated billable hours for legal services in FY 2020 -21.
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2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Operations Support $9,071 $10,000 $10,000
Professional Services $126,526 $135,000 $140,000
Total $135,598 $145,000 $150,000
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 3.4% from the FY 2019 -20 year end estimate
with the anticipated billable hours for legal services in FY 2020 -21.
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GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
LEGAL SERVICES
Operations Support
155 - 534100 Advertising /Legal Notices
9.057
9,071
10,000
977
10,000
10,000
TOTAL Operations Support
9,057
9,071
10,000
977
10,000
10,000
Professional Services
155- 541200 Legal Svcs
120,901
126.526
140,000
49.788
135.000
140.000
TOTAL Professional Services
120,901
126,526
140,000
49,788
135,000
140,000
TOTAL LEGAL SERVICES 129,958 135,598 150,000 50,765 145,000 150,000
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XXXXX
DEPARTMENT: 164 CITY SECRETARY
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The position of City Secretary is a statutory position required by State law and the
primary contact for citizens
seeking information regarding the community, supports the City Council in the
fulfillment of their duties and responsibilities as elected officials and provides daily
assistance to all city administrative departments. The City Secretary serves as a
member of the City Management Team and oversees the many functions of the
preservation and Council Services.
supports, facilitates and strengthens the City of
Schertz governmental process by recording all laws, resolutions, and ordinances
approved by the City Council, preparing City Council agendas and giving notice of
such meetings, countersigning or notarizing, as applicable, all contracts,
commissions, and licenses, providing public information according to state
guidelines, delivering continuity to the City of Schertz government by recording its
legislative actions, both contemporary and archival, and serving as historian for
the City, safeguarding and enriching the municipal election and records
management processes, and assisting the City Council in fulfilling their goals.
GOALS AND OBJECTIVES
Department are to provide the
following services for the City of Schertz:
Public Information requests.
Agendas and minutes for public meetings.
Ordinances and resolutions.
Election administration.
Publication of legal notices.
Alcohol permits for businesses.
Process Liens (filed and released)
Provides for the identification, maintenance, retention, security, electronic
storage, disposition, and preservation of City records.
Administer oaths.
Attest contracts, assessment of certificates, and other legal instruments
when executed by officers of the City of Schertz.
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CITY SECRETARY
XXXXX
Public Education (Student Mayor /Council Program, Volunteer Fair)
Perform such other duties as may be required of the City Secretary by the
City Charter, the City Council, City Management, and state law.
ORGANIZATIONAL CHART
CITY SECRETARY
2018 -19
2019 -20
2020 -21
City Secretary
1
1
1
Deputy City Secretary
1
1
1
TOTAL POSITIONS
2
2
2
PERFORMANCE INDICATORS
Ordinances Passed and Processed
2018 -19
2019 -20
2020 -21
Workload
Actual
Estimated
Budget
Ordinances Passed and Processed
48
32
40
Resolutions Passed and Processed
172
165
160
Council Meetings Attended
50
41
40
Open Records
325
396
400
Ordinances & Resolutions Executed within
72 hours of Council Meeting
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimated
Budget
Ordinances & Resolutions Executed within
72 hours of Council Meeting
99%
100%
100%
Documents completed, signed, scanned
within 48 hours of council approval
96%
100%
100%
Council meeting minutes transcribed within
48 hours following Council meeting
98%
99%
100%
Agendas available to citizens within legally
required timeframe - Posted on website
100%
100%
100%
Alcohol permits processed within the month
of expiration
70%
96%
100%
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CITY SECRETARY
XXXXX
Volunteer Fair 1 0 1
Student Mayor /Councilmember for the Day
Program 4 3 4
2018 -19
2019 -20
2020 -21
Education Initiatives
Actual
Estimated
Budget
Volunteer Fair 1 0 1
Student Mayor /Councilmember for the Day
Program 4 3 4
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimated
Budget
Personnel
$198,764
$190,842
$191,573
Supplies
1,154
1,150
1,150
City Support Services
3,846
10,000
10,000
Operations Support
28
50
150
Staff Support
4,137
4,100
4,350
Operating Equipment
0
0
1,035
Total
$207,930
$206,142
$208,258
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases1.0% from the FY 2019 -20 year end estimate
for furniture purchases.
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CITY SECRETARY
Personnel Services
164 - 511110 Regular
164 - 511180 LTD
164- 511210 Longevity
164 - 511310 FICA - Employer
164- 511350 TMRS - Employer
164 - 511410 Health - Employer
164 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
164 - 521100 Office Supplies
TOTAL Supplies
City Support Services
164 - 532700 Records Management
TOTAL City Support Services
Utility Services
Qperations Support
164- 534200 Printing & Binding
TOTAL Operations Support
Staff Support
164 - 535100 Uniforms
164- 535300 Memberships
164 - 535400 Publications
164- 535500 Training /Travel
TOTAL Staff Support
Professional Services
Maintenance Services
Operating Equipment
164 - 571000 Furniture & Fixtures
TOTAL Operating Equipment
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
135,370
146,025
132,945
105,378
137,525
135,523
427
401
412
95
95
420
2,189
2,776
1,804
1,804
1,804
2,068
10,343
11,444
10,304
7,910
10,280
10,519
22,201
24,122
21,524
15,449
21,323
22,438
15,872
13,823
18,102
14,472
19,667
20,430
148
173
170
148
148
175
186,550
198,764
185,261
145,258
190,842
191,573
974
1,154
1,150
589
1,150
1,150
974
1,154
1,150
589
1,150
1,150
9.743
3,846
91000
5.402
10,000
10,000
9,743
3,846
9,000
5,402
10,000
10,000
60
28
150
0
50
150
60
28
150
0
50
150
30
0
150
0
0
0
958
903
400
370
400
750
228
238
950
662
700
600
2,307
2.996
4,000
2.857
3.000
3,000
3,523
4,137
5,500
3,888
4,100
4,350
0 0 400 0 0 1,035
0 0 400 0 0 1,035
44 of 249
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Capital Outlay
TOTAL CITY SECRETARY 200,851 207,930 201,461 155,137 206,142 208,258
45 of 249
XXXXX
' ♦ • NON-DEPARTMENTAL
101 GENERAL
DEPARTMENT DESCRIPTION
This department accounts for expenses and payments that are not specific to an
individual function /department. Items in this department include city insurance,
appraisal district contracts, contingency, and the emergency medical services
contract.
City Support Services $438,072
Operations Support 157,974
Staff Support 73
City Assistance 1,463,272
Professional Services 47,922
Fund Charges /Transfers 64,356
Total $2,171,669
PROGRAM JUSTIFICATION AND ANALYSIS
$780,040
155,000
150
1,974,773
53,585
10,750
$2,974,298
$781,700
123,000
200
1,557,048
53,535
10,750
$2,526,233
The FY 2020 -21 Budget decreases 15.1% from the FY 2019 -20 year end
estimate with the expiration of the Amazon.com and Capital Group tax
abatements.
46 of 249
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimated
Bud et
City Support Services $438,072
Operations Support 157,974
Staff Support 73
City Assistance 1,463,272
Professional Services 47,922
Fund Charges /Transfers 64,356
Total $2,171,669
PROGRAM JUSTIFICATION AND ANALYSIS
$780,040
155,000
150
1,974,773
53,585
10,750
$2,974,298
$781,700
123,000
200
1,557,048
53,535
10,750
$2,526,233
The FY 2020 -21 Budget decreases 15.1% from the FY 2019 -20 year end
estimate with the expiration of the Amazon.com and Capital Group tax
abatements.
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8 -06 -2020 03:47 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
NONDEPARTMENTAL
Supplies
City Support Services
167- 532200 County Appraisal District
167 - 532210 Tax Assessor /Collector- Sevice
167- 532500 City Insurance - Commercial
167 - 532900 Contingencies
167 - 532901 Contingencies - Personnel
TOTAL City Support Services
Utilitv Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XX3CXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
206,572
0
180,505
3,886
C
390,963
Operations
Support
185,638
167 - 534000
Postage
9,117
167- 534300
Equipment Maint - Copiers
129,204
167 - 534500
Memberships - Organizations
7,500
167 - 534810
Electronic Filing Services
2,717
167 - 534999
Misc. Expense
227
TOTAL Operations Support
148,764
Staff Support
375,000
0
167- 535500
Training /Travel
160
TOTAL Staff
Support
160
City Assistance
73
167 - 537100
Medical Services -EMS Contract
556,325
167- 537200
Main Street Local Program
0
167 - 537450
Tax Reimbursements /Abatements
1,149,619
TOTAL City
Assistance
1,705,944
Professional Services
667,048
167 - 541300
Other Consl /Prof Services
2,460
167- 541500
State /County Admin Fees
35
167 - 541600
Misc Bank Charges
699
167 - 541650
Investment Management Fee
3,400
167- 541800
Credit Card Service Fee
54,126
167 - 541810
Credit Cards Fees - AMEX
2,734
TOTAL Professional Services
63,454
226,275
230,000
185,638
239,712
242,000
0
18,000
0
22,672
6,000
210,680
210,000
242,251
242,050
233,700
1,116
70,712
606
606
200,000
0
375,000
0
275.000
100,000
438,072
903,712
428,494
780,040
781,700
4,014
11,000
8,977
10,000
11,000
131,036
140,000
75,866
135,000
110,000
7,500
0
7,500
7,500
0
143
5,000
219
2,500
2,000
15,281
0
0
0
0
157,974
156,000
92,563
155,000
123,000
73
200
0
150
200
73
200
0
150
200
581,537
602,583
451,937
602,583
667,048
20,000
35,000
52,690
35,190
50,000
861,735
1,337,000
804,600
1,337 0000
840,000
1,463,272
1,974,583
1,309,227
1,974,773
1,557,048
0
0
0
0
0
0
35
0
35
35
729
700
497
750
700
0
0
0
0
0
44,353
45,000
37,124
50,000
50,000
2,840
1,500
1,183
2,800
2,800
47,922
47,235
38,803
53,585
53,535
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXCX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fund Charges /Transfers
167 - 548000 Transfer Out
0
1,592
0
0
0
0
167 - 548106 Transfer Out- Special Events
65,683
59,893
0
0
0
0
167 - 548401 Transfer Out - Bond Fund
50,000
0
0
0
0
0
167 - 548615 Transfer Out - Hist. Committe
0
2,871
10,750
0
10,750
10,75Q
TOTAL Fund Charges /Transfers
115,683
64,356
10,750
0
10,750
10,750
Maintenance Services
Operating Equipment
Capital Outlay
TOTAL NONDEPARTMENTAL 2,424,967 2,171,669 3,092,480 1,869,087 2,974,298 2,526,233
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XXXXX
DEPARTMENT DESCRIPTION
The Public Affairs Department serves an internal audience of 386 employees,
elected and appointed officials, as well as an estimated city population of 41,000.
Public Affairs is responsible for establishing and maintaining internal and external
communications that enhance the understanding, perception, and image of the
City of Schertz. Public Affairs promotes, organizes and supports informational,
educational, and special event activities that benefit the community and /or City
employees through advertising, production of city videos, radio spots, print ads,
press releases, email blasts, website and electronic sign ad creation and posting,
and award submissions.
Public Affairs creates photographic /video /audio recording of City events and
activities, designs City marketing materials, documents, hiring packets, graphics,
logos, plaques, trophies, proclamations, etc.
Public Affairs publishes Schertz Magazine, one of the leading publications in the
Tri County area with a circulation of 15,500 copies; including 14,000+ direct mailed
and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with
hundreds of copies made available at local and regional banks, hospitals and
clinics, schools, pharmacies, and restaurants.
Operations of the Event Facilities and 311 Customer Care are maintained under
the umbrella of Public Affairs.
GOALS AND OBJECTIVES
To be the primary source of City information for all current and potential
residents and businesses.
To disseminate accurate and timely information to residents and the media
during emergency and non - emergency situations.
To provide excellent customer service to all callers while providing accurate
information.
49 of 249
PUBLIC AFFAIRS
ORGANIZATIONAL CHART
PUBLIC AFFAIRS
2018 -19
2019 -20
2020 -21
Public Affairs Director
1
1
1
Communications Manager
1
1
1
Marketing and Communications Specialist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
4
4
4
PERFORMANCE INDICATORS
Press Releases /News Flash
Marketing Materials Produced
Completed website work orders
Number of customers served (advertisers)
Number of Magazines Printed
137
2018 -19
2019 -20
2020 -21
Workload /Output Measures
Actual
Estimate
Budget
Press Releases /News Flash
Marketing Materials Produced
Completed website work orders
Number of customers served (advertisers)
Number of Magazines Printed
137
135
136
414
400
450
28
40
50
42
50
50
187,399
186,000
192,000
Percentage of Magazine Contracted
50 of 249
50% 50% 50%
XXXXX
2018 -19
2019 -20
2020 -21
Efficient
Actual
Estimate
Budget
Percentage of Magazine Contracted
50 of 249
50% 50% 50%
XXXXX
PUBLIC AFFAIRS
xxxxx
Average cost per Advertising Run outside of
the magazine 200 200 200
Schertz Magazine Ad revenue
City Sponsored/Non-revenue
Percentage open rate for e-newsletter
Percentage click rate for e-newsletter
143,720
2018-19
2019-20
2020-21
Effectiveness
Actual
Estimate
Budget
Schertz Magazine Ad revenue
City Sponsored/Non-revenue
Percentage open rate for e-newsletter
Percentage click rate for e-newsletter
143,720
120,000
2019-20
28,250
22,000
22,000
20%
28.8%
27%
8.7%
10.8%
10%
Personnel
Supplies
City Support Services
Operations Support
Staff Support
Professional Services
Operating Equipment
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$286,833
733
1,975
21,895
7,818
286,850
$291,976
670
990
35,495
5,739
250,375
WNW
1,700
0
46,643
11,100
267,000
3,080 0 0
$609,184 $585,245 $627,572
The FY 2020-21 Budget increases 7.2% from the FY 2019-20 year end estimate
due to a citizen satisfaction survey that is done every other year. Personnel also
increases with the classification and compensation study recommendation.
51 of 249
2018-19
2019-20
2020-21
Budget
Actual
Estimate
Budget
Personnel
Supplies
City Support Services
Operations Support
Staff Support
Professional Services
Operating Equipment
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$286,833
733
1,975
21,895
7,818
286,850
$291,976
670
990
35,495
5,739
250,375
WNW
1,700
0
46,643
11,100
267,000
3,080 0 0
$609,184 $585,245 $627,572
The FY 2020-21 Budget increases 7.2% from the FY 2019-20 year end estimate
due to a citizen satisfaction survey that is done every other year. Personnel also
increases with the classification and compensation study recommendation.
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8 -06 -2020 03:47 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
PUBLIC AFFAIRS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel Services
170 - 511110 Regular
203,058
207,661
202,351
160,201
209,066
212,564
170 - 511120 Overtime
311
687
970
207
400
981
170- 511180 LTD
637
530
627
149
149
659
170 - 511210 Longevity
4,629
3,828
4,258
3,808
3,808
4,636
170- 511230 Certification Allowance
0
300
0
650
650
0
170 - 511310 FICA - Employer
15,791
16,703
15,870
12,342
15,966
16,677
170 - 511350 TMRS- Employer
33,566
34,432
33,151
23,791
32,656
35,571
170 - 511410 Health- Employer
18,941
22,432
28,693
21,470
29,053
29,764
170 - 511500 Workers' Compensation
234
259
261
228
228
277
TOTAL Personnel Services
277,168
286,833
286,181
222,846
291,976
301,129
Supplies
170 - 521000 Operating Supplies
224
95
120
120
120
1,000
170- 521010 Operating Supplies- Events
925
0
0
0
0
0
170 - 521100 Office Supplies
976
638
580
281
550
700
TOTAL Supplies
2,125
733
700
401
670
1,700
City Support Services
170- 532800 Other Events
0
1.975
11000
990
990
0
TOTAL City Support Services
0
1,975
1,000
990
990
0
Operations Support
170 - 534000 Postage
1,036
1,111
17,850
5,272
15,000
18,050
170 - 534100 Advertising
10,920
7,904
7,750
4,620
5,000
7,050
170 - 534200 Printing & Binding
3,770
12,392
20,832
9,711
15,000
21,000
170- 534500 Memberships - Organizations
187
255
255
170
255
255
170 - 534550 Business Meetings /Networking
328
234
288
144
240
288
TOTAL Operations Support
16,241
21,895
46,975
19,918
35,495
46,643
Staff Support
170 - 535100 Uniforms
32
117
220
76
220
220
170 - 535300 Memberships
20
0
0
0
0
0
170 - 535400 Publications
0
130
200
88
150
200
170 - 535500 Training /Travel
3,202
7,570
10,480
1,779
5,000
10,480
170- 535510 Meeting Expenses
0
0
369
341
369
200
TOTAL Staff Support
3,253
7,818
11,269
2,283
5,739
11,100
Professional Services
170 - 541300 Other /Consl /Prof Services
0
40,799
20,000
11,596
22,000
36,500
170 - 541305 Prof Services - Writers /Photogr
0
6,823
10,000
5,195
8,000
10,000
170 - 541350 Magazine- Printing Services
0
92,292
94,000
68,143
94,000
94,000
170- 541355 Design Services
3,120
87,550
65,000
46,656
65,000
65,000
170 - 541360 Magazine - Postage
0
57,886
60,000
39,899
60,000
60,000
170- 541365 Delivery Services
0
1.500
1,500
750
1.375
11500
TOTAL Professional Services
3,120
286,850
250,500
172,239
250,375
267,000
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operatina Equipment
170 - 571000 Furniture & Fixtures 28 3,080 0 0 0 0
TOTAL Operating Equipment 28 3,080 0 0 0 0
TOTAL PUBLIC AFFAIRS 301,935 609,184 596,624 418,677 585,245 627,572
53 of 249
8 -06 -2020 03:47 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
RECORDS MANAGEMENT
Personnel Services
171 - 511110 Regular
171 - 511120 Overtime
171- 511180 LTD
171 - 511210 Longevity
171- 511310 FICA - Employer
171 - 511350 TMRS- Employer
171 - 511410 Health- Employer
171 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
Utility Services
Operations Support
Staff Support
171 - 535100 Uniforms
171- 535500 Training /Travel
TOTAL Staff Support
Professional Services
171- 541310 Contractual Services
TOTAL Professional Services
Operating Equipment
TOTAL RECORDS MANAGEMENT
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
30,363
0
0
0
0 0
33
0
0
0
0 0
100
0
0
0
0 0
1,896
0
0
0
0 0
2,410
0
0
0
0 0
5,214
0
0
0
0 0
7,753
0
0
0
0 0
42
0
0
0
0 0
47,812
0
0
0
0 0
55
0
0
0
0 0
231
0
0
0
0 0
286
0
0
0
0 0
14,527
0
0
0
0 0
14,527
0
0
0
0 0
62, 624 0
54 of 249
0 0 0 0
8 -06 -2020 03:47 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
SCHERTZ TALES MAGAZINE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
0
172 - 511110
Regular
89,232
172 - 511180
LTD
156
172- 511210
Longevity
290
172 - 511310
FICA - Employer
6,850
172- 511350
TMRS - Employer
14,449
172 - 511410
Health - Employer
15,482
172 - 511500
Workers' Compensation
98
TOTAL Personnel
Services
126,557
Supplies
0
0
172 - 521100
Office Supplies
91
TOTAL Supplies
0
91
Operations
Support
0
172 - 534000
Postage
231
172 - 534200
Printing & Binding
1,223
172 - 534550
Business Meetings /Networking
216
TOTAL Operations
Support
1,670
Staff Support
0
0
172- 535100
Uniforms
97
172 - 535300
Memberships
170
172 - 535500
Training /Travel
2,69
TOTAL Staff
Support
2,957
Professional
Services
0
172 - 541305
Prof Services - Writers /Photogr
5,575
172- 541350
Printing Services
82,560
172 - 541355
Design Services
92,614
172- 541360
Postage Services
56,717
172 - 541365
Delivery Services
1,50
TOTAL Professional
Services
238,966
Fund Charaes
/Transfers
0
Qoeratina Eauipment
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
( 350)
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
( 350)
0
0
0
0
TOTAL SCHERTZ TALES MAGAZINE 370,241 ( 350)
55 of 249
0 0 0 0
XXXXX
DEPARTMENT: 173 ENGINEERING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Engineering Department serves as technical advisor to the City Manager, City
Council, Executive Staff, and other City departments. Engineering collaborates
with Public Works, Planning and Community Development, Economic
Development, Parks and Recreation, and other departments, citizens, developers,
and other governmental agencies in order to effectively plan and implement
infrastructure improvement and development for the organized growth of the City.
Engineering is responsible for the development and implementation of the City's
Capital Improvement Programs for water, wastewater, streets, and drainage. That
responsibility includes the development and maintenance of infrastructure master
plans; the prioritization of projects; the identification and procurement of project
funding; and the management of the design and construction of necessary
infrastructure.
The Engineering Department reviews applications for public and private land
development for conformance with adopted engineering standards, policies,
codes, and infrastructure master plans. Engineering Inspectors ensure that the
construction of public infrastructure both privately and publicly constructed
follows appropriate standards and specifications. Ensuring compliance promotes
a safe community in which the essential services of the provision of water,
wastewater, transportation, and drainage are available and arranged for fiscal
sustainability.
The Engineering Department maintains standard construction details, technical
specifications, and design guidelines.
The Transportation Safety Advisory Commission (TSAC) is staffed by the
Engineering Department. The TSAC is a Commission that hears citizen input,
considers transportation issues, and makes recommendations to City Council
regarding traffic and transportation related matters throughout the City.
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ENGINEERING
XXXXX
ENGINEERING 2018 -19
2019 -20
2020 -21
City Engineer 1
1
1
Engineer 1
3
3
Senior Graduate Engineer 1
1
1
Graduate Engineer 1
1
1
Project Manager 1
0
0
Engineering Inspector 2
2
2
TOTAL POSITIONS 7
8
8
ACCOMPLISHMENTS AND GOALS
FY 2019 -2020 Accomplishments
Along with other Departments, successfully managed the following Capital
Improvement Projects (in various stages of completion):
Corbett Elevated Storage Tank and Associated Distribution Mains
construction complete
Woman Hollering Creek Wastewater Trunk Main completed design
and easement acquisition (without the need for condemnation)
complete
2018 Street Preservation and Maintenance Projects construction
complete
2020 Street Preservation and Maintenance Projects in design
Trail and Bike Lane Project (technical support for Parks) design
complete
Update of Water and Wastewater Master Plans and updated Impact Fee
Ordinance underway.
Maintained strategic partnership with Texas Department of Transportation
57 of 249
ENGINEERING
FY 2020 -2021 Goals
xxxxx
Continue improvement and update of standard construction details,
technical specifications, and design guidelines
Continue support of development and implementation of comprehensive
Capital Improvement Program including water, wastewater, drainage, and
roadway projects
Complete Water and Wastewater Master Plans and implement updated
Impact Fee ordinance
Provide efficient, clear review of construction plans and other development
submittals
Continue promotion of efficacy of TSAC activities and actions
Continue successful partnership with TxDOT
PERFORMANCE INDICATORS
Capital Improvement Projects (number
active)
Grading and Clearing Permits Issued
Grading and Clearing Permits Active
(Average Monthly Concurrent Maximum)
Grading and Clearing Permits Active
(Concurrent Maximum)
Grading and Clearing Permits Issued
acreage
Number of Non - Construction Plan
Reviews (includes master plans, plats,
site plans, etc.)
Residential Subdivision Construction
number of projects (completed projects)
Residential Subdivision Construction
dollar value of public improvements
(completed projects)
Commercial Subdivision Construction
number of projects (completed projects)
Commercial Subdivision Construction
dollar value of public improvements
(completed projects)
9
2018 -19
2019 -20
1 2020 -21
Workload/Output Measures
Actual
Estimate
I Budget
Capital Improvement Projects (number
active)
Grading and Clearing Permits Issued
Grading and Clearing Permits Active
(Average Monthly Concurrent Maximum)
Grading and Clearing Permits Active
(Concurrent Maximum)
Grading and Clearing Permits Issued
acreage
Number of Non - Construction Plan
Reviews (includes master plans, plats,
site plans, etc.)
Residential Subdivision Construction
number of projects (completed projects)
Residential Subdivision Construction
dollar value of public improvements
(completed projects)
Commercial Subdivision Construction
number of projects (completed projects)
Commercial Subdivision Construction
dollar value of public improvements
(completed projects)
9
16
11
29
25
25
47
48
45
55
60
50
278
200
250
83
98
100
1 3 3.8
$1.1 Million $3.0 Million $3.8 Million
4 5 3
$2.3 Million $4.6 Million $2.0 Million
58 of 249
ENGINEERING
xxxxx
Personnel
2018-19
�
2019 -20
2020-21
Budget
Actual
� Estimate
� Budget
Personnel
$633,491
$627,885
$805,565
Supplies
1,167
2,650
2,350
City Support Services
0
448
500
Utility Services
7,061
3,500
4,350
Operations Support
0
100
100
Staff Support
12,762
12,238
18,704
Professional Services
19,831
30,000
40,000
Operating Equipment
538
3,300
3,885
Capital Outlay
28,607
0
0
Total
$703,456
$680,121
$875,454
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases 28.7% from the year end estimate due to
personnel changes. FY 2020-21 will have a full year funding of the new engineer
position approved in FY 2019-20, funding of the promotion of the Project Manager
to an Engineer, and include pay adjustments from the classification and
compensation study recommendation.
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
ENGINEERING
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
330,655
173 - 511110
Regular
441,845
173 - 511120
Overtime
0
173- 511180
LTD
1,396
173 - 511210
Longevity
4,399
173- 511230
Certification Allowance
3,000
173 - 511310
FICA - Employer
32,690
173 - 511350
TMRS- Employer
72,507
173 - 511410
Health- Employer
56,689
173 - 511500
Workers' Compensation
2,029
TOTAL Personnel
Services
614,555
Supplies
93,068
50,775
173 - 521000
Operating Supplies
0
173- 521100
Office Supplies
1,192
173 - 521300
Motor Vehicle Supplies
132
TOTAL Supplies
675,951
1,324
City Support
Services
490
173- 532400
Computer Fees & Licenses
650
TOTAL City
Support Services
650
Utility Services
1,100
1,000
173 - 533330
Telephone /Internet
0
173 - 533500
Vehicle Fuel
2,908
TOTAL Utility
Services
2,908
Qoerations
Support
448
173- 534000
Postage
48
173 - 534200
Printing & Binding
0
TOTAL Operations
Support
48
Staff Support
2,044
0
173 - 535100
Uniforms
1,735
173 - 535300
Memberships
315
173- 535400
Publications
0
173 - 535500
Training /Travel
6,181
173- 535510
Meeting Expenses
76
173 - 535600
Professional Certification
578
TOTAL Staff
Support
8,886
459,705
470,890
330,655
442,556
560,037
0
0
72
100
0
1,346
1,522
318
318
1,736
5,287
6,811
6,246
1,327
8,047
3,000
2,619
1,893
3,000
2,592
35,116
38,259
24,341
34,092
43,632
75,835
79,919
48,297
71,428
93,068
50,775
73,380
53,141
72,836
93,691
2,427
2,551
2,228
2,228
2,762
633,491
675,951
467,190
627,885
805,565
490
1,200
30
1,200
1,000
603
1,100
514
1,100
1,000
74
350
8
350
350
1,167
2,650
552
2,650
2,350
0
448
0
448
500
0
448
0
448
500
3,632
839
2,044
0
850
3,429
3,000
2,648
3,500,
3,500
7,061
3,839
4,691
3,500
4,350
0
0
0
0
0
0
100
31
100
100
0
100
31
100
100
2,173
3,198
210
3,198
3,338
434
2,420
892
2,420
2,420
596
500
0
500
500
8,588
12,156
1,538
5,000
11,156
241
620
311
550
620
730
570
151
570
670
12,762
19,464
3,102
12,238
18,704
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
173 - 541100 Engineering Services
5,399
173 - 541300 Other Professional Services
0
173 - 541310 Prof Svcs -Plan Review
5.712
TOTAL Professional Services
11,111
Maintenance Services
Rental /Leasing
Operating Equipment
173 - 571000 Furniture & Fixtures
0
173- 571300 Computer & Periphe. < $5000
0
TOTAL Operating Equipment
0
Capital Outlay
173- 581200 Vehicles & Access. Over $5,00
0
TOTAL Capital Outlay
0
TOTAL ENGINEERING 639,481
8,661 30,000 5,000 15,000 20,000
11,170 30,000 7,791 15,000 20,000
0 0 0 0 0
19,831 60,000 12,791 30,000 40,000
538 900 0 900 900
0 3,659 179 2.400 2.985
538 4,559 179 3,300 3,885
28.607 0 0 0 0
28,607 0 0 0 0
703,456
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767,011 488,535 680,121 875,454
XXXXX
DEPARTMENT: 174 GEOGRAPHIC INFORMATION
SYSTEMS (GIS)
FUND: 101 GENERAL FUND
The City of Schertz uses a Geographic Information System (GIS) to create maps,
analyze information, and visually examine the geographic features of our region.
Many function of City government have a geographic dimension and the successful
execution of GIS Services can substantially increase efficiency, collaboration and
empowerment in the decision - making process.
GOALS AND OBJECTIVES
Promote the use of geographic data within the city and provide support
and training to fully utilize the information and software.
Provide an interactive web mapping application accessible both internally
and externally.
Design and Implement mobile applications for City Departments
leveraging existing databases with GIS data.
Continue to improve web application and database management expertise
Continuing maintenance of the Regional Computer Aided Dispatch and
Records Management project to enhance Police /Fire /Emergency Medical
Services dispatching.
Provide new physical addresses in support of the Development Services
Department.
Establish and refine data standards to aid data management and
deployment.
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GIS
DEPARTMENTAL DESCRIPTION
XXXXX
The City of Schertz uses a Geographic Information System (GIS) to create maps,
analyze information, and visually examine the geographic features of our region.
Many function of City government have a geographic dimension and the successful
execution of GIS Services can substantially increase efficiency, collaboration and
empowerment in the decision - making process.
ORGANIZATIONAL CHART
GIS
2018 -19
2019 -20
2020 -21
GIS Coordinator
1
1
1
GIS Specialist
1
1
1
TOTAL POSITIONS
2
2
2
PERFORMANCE INDICATORS
GIS Specific Projects
2018 -19
2019 -20
2020 -21
Percentage of Time per Task
Actual
Estimate
Budget
GIS Specific Projects
54.8
52.3
55.6
GIS Customer Assistance
9.0
7.8
17.7
General Training /Conferences
3.9
0.2
7.4
Non - Department Related Projects
17.3
19.6
7.2
Administrative Overhead
15.0
20.1
12.1
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GIS
XXXXX
Personnel
2018 -19
2019 -20
2020 -21
Budget
I Actual
Estimate
Budget
Personnel
171,659
$173,591
$178,106
Supplies
0
1,100
1,200
City Support
0
2,625
0
Staff Support
3,957
4,800
7,628
Rental /Leasing
2,084
3,259
3,651
Total
$177,700
$185,375
$190,585
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 2.8% from the FY 2019 -20 year end estimate for
unused training expenses, compensation adjustments and increased equipment
leasing costs.
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
Personnel Services
174 - 511110 Regular
174 - 511120 Overtime
174- 511180 LTD
174 - 511210 Longevity
174- 511310 FICA - Employer
174 - 511350 TMRS- Employer
174 - 511410 Health- Employer
174 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
174- 521000 Operating Supplies
174 - 521100 Office Supplies
TOTAL Supplies
City Support Services
174 - 532400 Computer Fees & Licenses
TOTAL City Support Services
Staff Support
174- 535500 Training /Travel
TOTAL Staff Support
Professional Services
Rental /Leasing
174 - 561200 Lease /Purchase Payments
TOTAL Rental /Leasing
Operating Equipment
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
118,673
123,024
121,024
95,636
124,960
127,329
0
0
0
229
400
0
377
364
375
92
92
395
2,708
3,108
3,396
3,396
3,396
3,684
9,166
9,902
9,510
7,537
9,763
10,011
19,589
20,440
19,866
14,333
19,588
21,354
15,506
14,475
14,347
10,814
15,081
14,955
299
347
356
311
311
378
166,318
171,659
168,874
132,348
173,591
178,106
405
0
1,000
474
1,000
1,000
81
0
200
60
100
200
487
0
1,200
534
1,100
1,200
0
0
2,625
2,625
2,625
0
0
0
2,625
2,625
2,625
0
3,963
3,957
6,975
4,764
4,800
7,628
3,963
3,957
6,975
4,764
4,800
7,628
2,084 2,084 3 000 2,338 3,259 3,651
2,084 2,084 3,000 2,338 3,259 3,651
TOTAL CIS 172,851 177,700 182,674 142,609 185,375 190,585
TOTAL GENERAL GOVERNMENT 6,349,363 5,876,284 7,016,114 4,549,194 6,736,810 7,161,552
65 of 249
XXXXX
DEPARTMENT: 256 POLICE
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz Police Department provides service to approximately 32 square miles,
with the City in three different counties. The police department receives thousands
of calls for services annually through the communications division and dispatches
for Police, Fire, Emergency Medical Service, and Animal Services. Additionally,
the police department provides dispatch services for the City of Cibolo Police, Fire
and Animal Services departments, and Schertz Emergency Medical Service
dispatch for Cibolo, Marion, Seguin, and Santa Clara and other county areas. The
Patrol Division provides a visible presence in the community, with the goal of crime
prevention, crime reduction, traffic safety, and the promotion of overall public
safety. The Investigations Division investigates incidents that occurred within the
City, processes crime scenes, and follows up through prosecution with the County
and District Attorneys of all three counties. The Records Unit receives and
prepares cases for submission to County and District Attorneys. The School
Resource Program provides a visible presence on the campuses within the City;
makes educational presentations to the students and staff, along with investigating
crimes on campus. The Animal Services Division is responsible for the
enforcement of State laws and City ordinances regarding the care and treatment
of animals, rabies control, and overall public health through disease and population
control. The Community Outreach Officer interacts with Homeowner Associations,
provides education and crime prevention programs to the community, and
oversees the Citizens Police Academy and the Citizens on Patrol. Our Crime
Victim Liaison protects the rights and assists in the needs of the crime victims in
Schertz, Live Oak, and Cibolo
GOALS AND OBJECTIVES
Promoting a safe community through public education, community
involvement, criminal investigations, enforcement action and other essential
services.
promoting a feeling of safety for all
citizens and visitors to the city, including neighborhoods, commercial areas,
parks and public facilities.
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POLICE
To increase department participation in community programs and increase
citizen interest and participation in police department programs which lends
to an attractive, safe community and promotes economic prosperity.
To enhance the recruitment of high quality officers /personnel to serve the
citizens of Schertz and to retain those employees in which the City has
already invested with an engaged workforce.
ORGANIZATIONAL CHART
67 of 249
XXXXX
POLICE
XXXXX
POLICE
2018 -19
2019 -20
2020 -21
Chief of Police
1
1
1
Assistant Chief of Police
1
1
1
Captain
0
0
1
Lieutenants
4
4
4
Sergeants
6
6
6
Corporals
11
11
11
School Resource Sergeant
1
1
1
School Resource Corporal
1
1
1
School Resource Officer
2
2
3
Officers
31
32
32
DEA Task Force Operators
2
2
2
Traffic Corporal
1
1
1
Traffic Officer
1
1
1
Environmental Officer
1
1
1
Code Enforcement Officers
2
2
2
Sanitarian
1
1
1
Senior Administrative Assistant
1
1
1
Administrative Assistant
1
1
1
Records Manager
1
1
1
Records Clerk
2
2
2
Civilian Evidence Technician
1
1
1
Crime Victim Liaison
1
1
1
Animal Services Manager
1
1
1
Animal Services Officer
4
4
4
Animal Services Kennel Tech
1
2
2
PT Animal Services Kennel Tech
2
2
2
Communications Manager
1
1
1
Communications Shift Supervisor
4
4
4
Communications Officer
12
12
12
Crossing Guards (Part Time)
16
16
16
TOTAL POSITIONS
114
117
119
LAW ENFORCEMENT COMMISSIONS
2018 -19
2019 -20
2020 -21
Fire Dept. Law Enforcement Commission
1
1
1
TOTAL COMMISSIONS
1
1
1
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POLICE
XXXXX
2018 -19 2019 -20 2020 -21
Workload /Output Actual Estimate Budget
Dispatch -911 Calls
Patrol- Citations /Warnings Issued
Inv - Criminal Cases Filed w/ Prosecutor
Inv -Cases Investigated per Investigator
Inv -Total Cases Cleared
Records -Total Active Alarm Permits
Records -Open Records Requests
Federal Seizures
Crime Victim Liaison - Assigned Cases
26,713
27,400
28,100
9,115
6,732
7,500
914
955
980
279
275
295
254
282
300
3,084
3,100
3,300
2,543
1,800
2,500
$195,344
$30,000
$55,000
236
520
560
2018 -19 2019 -20 2020 -21
Workload /Output Marshals Division Actual Estimate Budget
Marshals
Warrants Issued 1,468 1,243 1,350
Warrants Cleared 1,789 1,458 1,575
Animal Services
Animals Taken In
1,157
1,175
1,200
Adoptions
369
465
450
Return to Owner
233
375
400
Transferred Out
227
230
230
Wildlife Release
132
95
100
Euthanized
82
50
55
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POLICE
XXXXX
f Budget � 2018 -19 i 2019 -20 i 2020 -21
Actual Estimate Budget
Personnel
$7,319,850
$7,702,610
$8,556,439
Supplies
98,547
106,436
120,176
City Support Services
27,192
25,401
26,000
Utility Services
155,544
158,779
211,800
Operations Support
8,066
16,875
18,685
Staff Support
145,132
132,341
188,898
City Assistance
50,555
74,141
81,100
Professional Services
108,697
78,109
84,583
Maintenance Services
64,190
72,368
90,705
Rental /Leasing
0
44,544
0
Operating Equipment
399,511
273,386
211,173
Capital Outlay
199,597
692,455
540,720
Total
$8,576,881
$9,377,445
$10,130,278
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 8.0% from the FY 2019 -20 year end estimate
for additional personnel expenditures. These personnel increases include a new
Student Resource Officer and a new Captain position for the Police Department.
Other personnel increases include a pay increase as recommended by the
classification and compensation study. The FY 2020 -21 Budget will also include
additional vehicle fuel and training in anticipation of more officer positions being
filled.
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101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
POLICE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel Services
256 - 511110 Regular
4,191,212
4,765,561
5,111,319
3,743,782
4,851,535
5,722,899
256 - 511120 Overtime
197,721
247,200
179,450
201,823
255,000
203,597
256- 511180 LTD
13,224
13,859
15,474
3,497
3,497
17,507
256 - 511210 Longevity
95,568
102,756
108,221
103,525
108,458
100,958
256- 511220 Clothing Allowance
59,606
66,384
72,059
49,670
66,008
73,253
256 - 511230 Certification Allowance
39,577
39,556
43,262
34,865
43,802
44,861
256 - 511310 FICA - Employer
340,504
400,619
429,825
303,864
407,730
458,452
256 - 511350 TMRS- Employer
725,510
819,967
885,321
577,319
851,702
988,446
256 - 511410 Health - Employer
522,959
499,951
715,177
516,827
699,490
895,995
256- 511500 Workers' Compensation
35,514
42,826
44,273
38,662
38,662
50,471
TOTAL Personnel Services
6,221,395
6,998,680
7,604,381
5,573,834
7,325,884
8,556,439
Supplies
256- 521000 Operating Supplies
21,116
33,558
39,325
19,490
39,303
60,641
256 - 521100 Office Supplies
4,270
6,004
6,400
4,540
6,186
8,500
256 - 521150 Child Safety Supplies
10,152
0
3,450
2,835
3,400
4,325
256 - 521200 Medical /Chem Supplies
0
0
0
0
0
28,300
256 - 521300 Motor Veh. Supplies
13,566
17,024
17,510
17,290
17,290
18,410
TOTAL Supplies
49,104
56,586
66,685
44,155
66,179
120,176
City Support Services
256 - 532500 City Insurance - Commercial
24,230
26,264
26,000
26,401
25,401
26,000
TOTAL City Support Services
24,230
26,264
26,000
26,401
25,401
26,000
Utility Services
256- 533200 Electric Utility Service
0
0
0
0
0
29,400
256 - 533310 Telephone /Cell Phone
0
81
0
5,936
7,500
0
256- 533330 Telephone /Internet
0
189
39,000
0
0
0
256 - 533410 Water Utility Service
0
0
0
0
0
21,600
256- 533500 Vehicle Fuel
89,017
97,644
132,729
56,709
94,995
160,800
TOTAL Utility Services
89,017
97,914
171,729
62,646
102,495
211,800
Operations Support
256 - 534100 Advertising
0
0
7,400
1,654
6,293
7,400
256- 534200 Printing & Binding
2,991
7,836
10,686
2,932
10,389
11,285
TOTAL Operations Support
2,991
7,836
18,086
4,586
16,682
18,685
Staff Support
256 - 535100 Uniforms
40,788
43,954
43,027
21,294
42,891
54,033
256 - 535200 Awards
1,800
1,316
3,000
3,046
3,055
3,250
256 - 535210 Employee Recognition- Morale
2,122
4,268
4,300
4,173
4,300
5,500
256- 535300 Memberships
2,078
1,526
3,690
1,842
3,690
3,620
256 - 535400 Publications
306
( 402)
490
74
490
490
256- 535500 Training /Travel
68,656
81,678
63,880
26,463
65,879
118,255
256 - 535510 Meeting Expenses
760
3,220
3,250
912
3,014
3,750
TOTAL Staff Support
116,509
135,559
121,637
57,803
123,320
188,898
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101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
256 - 537100 Medical Services 15,108
256 - 537800 Community Outreach 4.607
TOTAL City Assistance 19,715
Professional Services
256 - 541300 Prof Services /Consulting 53,396
256- 541310 Contract Service - Crematory 0
256 - 541700 Microchip Service 0
TOTAL Professional Services 53,396
Fund Charaes /Transfers
Maintenance Services
256- 551100 Building Maintenance
256 - 551400 Minor & Other Equip Maint
256- 551700 Abatement /Lot Cleaning
256 - 551800 Other Maintenance Agreements
256 - 551810 Maintenance Agr. - Radios
TOTAL Maintenance Services
Debt Service
1,000
1,753
0
745
50,08C
53,578
9,783 12,000 0 0 70,800
6.960 91100 6.195 8.647 10.300
16,742 21,100 6,195 8,647 81,100
80,629 73,993 39,128 70,659 73,503
0 0 0 0 800
0 0 0 0 10,280
80,629 73,993 39,128 70,659 84,583
0
0
0
0
0
1,505
3,818
2,542
2,542
4,300
8,050
10,000
4,280
8,630
20,000
795
745
775
775
825
51.680
57,840
32.875
57.840
65.580
62,030
72,403
40,473
69,788
90,705
Rental /Leasing
256 - 561200 Lease /Purchase Payments
0
0
44,544
44,544
44,544
0
TOTAL Rental /Leasing
0
0
44,544
44,544
44,544
0
Operating Equipment
256- 571000 Furniture & Fixtures
4,094
5,248
6,155
6,014
6,155
9,620
256 - 571200 Vehicles & Access. LESS $5,00
28,885
307,437
202,041
131,421
163,256
150,500
256- 571300 Computer & Periphe. < $5000
0
0
63,257
2,094
63,257
29,970
256 - 571600 Donation - Expense
545
27,655
0
125
125
0
256- 571800 Equipment under $5,000
45.308
55.210
39,975
28,966
37.792
21.083
TOTAL Operating Equipment
78,831
395,551
311,428
168,619
270,585
211,173
Capital Outlay
256 - 581200 Vehicles & Access. Over $5,00
504,003
199,597
351,635
26,876
351,038
333,485
256- 581300 Computer & Periphe. > $5,000
0
0
0
0
0
13,080
256 - 581800 Equipment Over $5,000
25,425
0
195,380
194,952
208,252
194,155
TOTAL Capital Outlay
529,428
199,597
547,015
221,829
559,291
540,720
TOTAL POLICE
7,238,194
8,077,388
9,079,000
6,290,212
8,683,474
10,130,278
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8 -06 -2020 03:47 PM
101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
MARSHAL'S OFFICE
Personnel Services
259 - 511110 Regular
259 - 511120 Overtime
259 - 511180 LTD
259 - 511210 Longevity
259 - 511220 Clothing Allowance
259 - 511230 Certification Allowance
259 - 511310 FICA - Employer
259 - 511350 TMRS- Employer
259 - 511410 Health - Employer
259 - 511500 Worker' Compensation
TOTAL Personnel Services
Supplies
259 - 521000 Operating Supplies
259 - 521100 Office Supplies
259 - 521300 Motor Vehicle Supplies
259 - 521600 Equip Maint Supplies
TOTAL Supplies
Utility Services
259 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
259 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
259 - 535100 Uniforms
259 - 535300 Memberships
259 - 535500 Training /Travel
259 - 535510 Meeting Expenses
TOTAL Staff Support
City Assistance
Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
237,246
0
0
0
0
0
4,079
0
0
0
0
0
774
0
0
0
0
0
6,526
0
0
0
0
0
3,120
0
0
0
0
0
2,210
0
0
0
0
0
18,769
0
0
0
0
0
40,857
0
0
0
0
0
31,871
0
0
0
0
0
2,847
0
0
0
0
0
348,298
0
0
0
0
0
191
0
0
0
0
0
715
0
0
0
0
0
1, 862
0
0
0
0
0
76
0
0
0
0
0
2,844
0
0
0
0
0
6.242
0
0
0
0
0
6,242
0
0
0
0
0
106
0
0
0
0
0
106
0
0
0
0
0
1,091
0
0
0
0
0
250
0
0
0
0
0
4,159
0
0
0
0
0
45
0
0
0
0
0
5,546
0
0
0
0
0
73 of 249
8 -06 -2020 03:47 PM
C I T Y O
F S C H E R T Z
PAGE:XXXXX
PROPOSED
BUDGET WORKSHEET
259 - 551800 Other Maintenance Agreements
101- GENERAL FUND
AS OF:
JUNE 30TH, 2020
0
PUBLIC SAFETY
0
259 - 551810 Maintenance Agr. - Radios
2.600
EXPENDITURES
(--------
- - - - -- 2019 -2020 ---------------
)( -- - - - - -- 2020 -2021 -- - - - - -)
0
2017 -2018 2018 -2019
CURRENT Y -T -D
PROJECTED CITY ADMIN. ADOPTED
0
ACTUAL ACTUAL
BUDGET ACTUAL
YEAR END RECOMMENDED BUDGET
Maintenance Services
259 - 551800 Other Maintenance Agreements
1,656
0
0
0
0
0
259 - 551810 Maintenance Agr. - Radios
2.600
0
0
0
0
0
TOTAL Maintenance Services
4,256
0
0
0
0
0
Operating Equipment
259 - 571800 Equipment Less $5,000
4,756
0
0
0
0
0
TOTAL Operating Equipment
4,756
0
0
0
0
0
Capital Outlay
TOTAL MARSHAL'S OFFICE 372,049 0 0 0 0 0
TOTAL PUBLIC SAFETY 13,339,628 14,328,041 15,607,921 11,096,458 15,421,461 17,287,681
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101- GENERAL FUND
HEALTH
EXPENDITURES
ANIMAL SERVICES
Personnel Services
762 - 511110 Regular
762 - 511120 Overtime
762- 511180 LTD
762 - 511210 Longevity
762- 511220 Clothing Allowance
762 - 511230 Certification Allowance
762 - 511310 FICA - Employer
762 - 511350 TMRS- Employer
762 - 511410 Health - Employer
762 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
762- 521000 Operating Supplies
762 - 521100 Office Supplies
762 - 521200 Medical /Chem Supplies
762 - 521300 Motor Veh. Supplies
TOTAL Supplies
City Support Services
762- 532800 Promotional Events
TOTAL City Support Services
Utility Services
762 - 533200 Electric Utility Service
762- 533410 Water Utility Service
762 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
762 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
762- 535100 Uniforms
762 - 535200 Awards
762- 535210 Employee Recognition- Morale
762 - 535500 Training /Travel
762 - 535510 Meeting Expenses
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
187,676
196,431
242,632
170,998
236,200
0
7,560
29,697
38,800
9,802
17,500
0
493
551
730
148
148
0
2,514
1,435
1,264
870
870
0
1,703
0
0
0
0
0
1,500
1,525
3,089
1,000
1,300
0
14,733
17,646
21,800
13,420
19,574
0
32,164
37,347
45,538
26,321
40,888
0
35,695
34,033
50,816
39,432
57,723
0
2,392
2.505
2.889
2.523
2.523
0
286,430
321,170
407,558
264,515
376,726
0
15,440
19,252
17,910
13,312
18,278
0
426
79
2,000
567
1,740
0
21,076
22,528
25,386
19,421
20,031
0
0
102
1,385
8
208
0
36,941
41,961
46,681
33,308
40,257
0
792
928
0
0
0
0
792
928
0
0
0
0
21,091
22,548
21,996
17,105
28,683
0
21,690
28,422
25,008
10,507
22,375
0
10,417
6,660
5,213
2,866
5,226
0
53,198
57,630
52,217
30,478
56,284
0
442
230
1,000
93
193
0
442
230
1,000
93
193
0
3,361
5,652
7,611
1,472
6,318
0
0
0
250
0
0
0
0
0
1,200
277
278
0
2,757
3,891
3,000
425
2,425
0
226
29
500
0
0
0
6,344
9,573
12,561
2,175
9,021
0
75 of 249
8 -06 -2020 03:47 PM
101- GENERAL FUND
HEALTH
EXPENDITURES
City Assistance
762 - 537100 Medical Services
762 - 537105 TER Program
TOTAL City Assistance
Professional Services
762 - 541300 Other Consl /Prof Services
762- 541310 Contrct Svc- B1ueBonnet- Cremat
762 - 541700 Microchip Service
762 - 541702 Spay & Neuter
TOTAL Professional Services
Fund Charges /Transfers
Maintenance Services
762 - 551100 Building Maintenance
762- 551400 Minor & Other Equip Maint
762 - 551700 Abatement
762 - 551810 Maintenance Agr. - Radios
TOTAL Maintenance Services
Rental /Leasing
Operating Equipment
762 - 571000 Furniture & Fixtures
762 - 571200 Vehicles & Access. Less $5,00
762 - 571500 Equipment
762 - 571600 Donation - Expense
762 - 571700 Improvements under $5,000
762 - 571800 Equipment Under $5,000
TOTAL Operating Equipment
Capital Outlay
762 - 581200 Vehicles & Access. Over $5,00
762 - 581600 Donation Expense - Capital
762 - 581800 Equipment Over $5,000
TOTAL Capital Outlay
TOTAL ANIMAL SERVICES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
18,863
33,813
53,713
36,155
65,494
0
255
0
0
0
0
0
19,118
33,813
53,713
36,155
65,494
0
0
1,920
0
0
0
0
637
1,197
800
315
800
0
2,036
4,951
4,290
3,325
6,650
0
18.107
20,000
0
0
0
0
20,781
28,068
5,090
3,640
7,450
0
14,286
85
0
0
0
0
0
155
500
0
500
0
330
0
0
0
0
0
2,080
1,920
2,400
1,280
2,080
0
16,696
2,160
2,900
1,280
2,580
0
0
0
437
437
246 0
250
0
500
2,367
314 0
1,505
3,450
2,241
2,241
2,241 0
20,889
0
0
0
0 0
174
510
0
0
0 0
1,509
0
0
0
0 0
24,327
3,960
3,178
5,046
2,801 0
64,912
0
60,754
58,887
58,887 0
0
0
0
20,103
20,103 0
0
0
54,174
54,174
54,174 0
64,912
0
114,928
133,164
133,164 0
529,980 499,493
76 of 249
699,825 509,853 693,970 0
8 -06 -2020 03:47 PM
101- GENERAL FUND
HEALTH
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
ENVIRONMENTAL HEALTH
Personnel Services
772 - 511110 Regular
91,681
0
0
0
0
0
772 - 511120 Overtime
2,508
0
0
0
0
0
772 - 511180 LTD
291
0
0
0
0
0
772 - 511210 Longevity
1,974
0
0
0
0
0
772 - 511220 Clothing Allowance
1,684
0
0
0
0
0
772 - 511310 FICA - Employer
6,977
0
0
0
0
0
772 - 511350 TMRS- Employer
14,210
0
0
0
0
0
772 - 511410 Health- Employer
15,153
0
0
0
0
0
TOTAL Personnel Services
134,477
0
0
0
0
0
Supplies
772 - 521000 Operating Supplies
428
0
0
0
0
0
772 - 521100 Office Supplies
372
0
0
0
0
0
TOTAL Supplies
800
0
0
0
0
0
Utility Services
Qperations Support
772- 534200 Printing & Binding
242
0
0
0
0
0
TOTAL Operations Support
242
0
0
0
0
0
Staff Support
772 - 535100 Uniforms
467
0
0
0
0
0
772 - 535500 Training /Travel
3.463
0
0
0
0
0
TOTAL Staff Support
3,930
0
0
0
0
0
City Assistance
772- 537800 Community Outreach
338
0
0
0
0
0
TOTAL City Assistance
338
0
0
0
0
0
Professional Services
772 - 541300 Other Consl /Prof Services
19,395
0
0
0
0
0
TOTAL Professional Services
19,395
0
0
0
0
0
Maintenance Services
772 - 551700 Abatement /Lot Cleaning
7,124
0
0
0
0
0
TOTAL Maintenance Services
7,124
0
0
0
0
0
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101- GENERAL FUND
HEALTH
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operatina Equipment
772 - 571000 Furniture & Fixtures
431
0
0 0
0
0
772 - 571800 Equipment < $5,000
1.236
0
0 0
0
0
TOTAL Operating Equipment
1,667
0
0 0
0
0
Capital Outlay
772 - 581200 Vehicles & Access. > $5,000
31,807
0
0 0
0
0
TOTAL Capital Outlay
31,807
0
0 0
0
0
TOTAL ENVIRONMENTAL HEALTH 199,779 0 0 0 0 0
TOTAL HEALTH 729,759 499,493 699,825 509,853 693,970 0
78 of 249
XXXXX
DEPARTMENT: 257 FIRE RESCUE
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
The Schertz Fire Rescue Department is a paid career department that responds
to all fire and emergency service calls in the City of Schertz, the contracted areas
of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities.
All department members are certified as structural firefighters and emergency
medical technicians through the Texas Commission on Fire Protection and the
Texas Department of Health Services, respectively. Schertz firefighters are highly
trained with many holding advanced firefighter, medical, and multi - discipline
specialized certifications. Schertz Fire Rescue has an active public education /fire
prevention program that conducts code review and enforcement within the city.
Fire and arson investigation services are maintained within the department.
GOALS AND OBJECTIVES
Deliver comprehensive safety services of the highest quality.
• Respond to 90% of City within 5 minutes from time of dispatch.
• Pre -fire plan all commercial occupancies in the city once per year,
and extra hazard occupancies twice per year.
Support and maintain a safe, healthy, well trained, and high performing work
force.
• Improve training opportunities
specialized operations.
• Build upon area -wide technical
wildland strike teams.
and encourage involvement in
rescue, hazardous materials, and
Provide high quality medical first responder service as part of an integrated
emergency medical service.
• Encourage advanced medical training and certifications.
• Support emergency medical operations through interdepartmental
cooperation.
Become the community resource for life safety knowledge and information
regarding Schertz Fire Rescue.
• Semi - Annual inspects all schools and nursing homes.
• Encourage public speaking for all firefighters.
• Maintain safe construction and occupancy within the city through
code enforcement.
79 of 249
FIRE RESCUE
XXXXX
Attract and maintain a qualified and diverse workforce.
• Encourage diverse applicants through career fairs and public
education.
• Continue to apply for staffing grants through Department of
Homeland Security.
ORGANIZATIONAL CHART
FIRE RESCUE
2018 -19
2019 -20
2020 -21
Fire Chief
1
1
1
Assistant Chief
1
1
1
Emergency Management Coordinator
0
0
1
Fire Marshal
1
1
1
Deputy Fire Marshal
1
1
1
Battalion Chief
4
4
4
Lieutenant
9
9
9
Fire Apparatus Operator
9
9
9
Firefighter
18
18
18
Administrative Assistant
1
1
1
TOTAL POSITIONS
451
451
46
80 of 249
FIRE RESCUE
�:�� ► ► •G
Number of Commercial Occupancies
Total staffing
Suppression staffing
Prevention staffing
Support staffing
(command /training /admin)
Number of fire stations
Number of full -time engine
companies
955
2018 -19
2019 -20
2020 -21
Input
Actual
Estimate
Budget
Number of Commercial Occupancies
Total staffing
Suppression staffing
Prevention staffing
Support staffing
(command /training /admin)
Number of fire stations
Number of full -time engine
companies
955
1018
1035
45
45
46
39
39
39
2
2
2
4
4
5
3
3
3
3
3
3
Number of incidents
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Number of incidents
3,753
4,000
4,150
Unit Responses (# calls for all units
Actual
Estimate
Budget
responding to all emergencies)
5,257
5,730
5,900
Buildings preplan contacts
262/237
272/206
Training Hours /Employee
Community Contact (citizen contact)
6,538
20,000
18,000
Fire Inspections Conducted
463
450
600
Plan Reviews Completed
205
260
260
Training Hours Provided
7,949
10,504
12,500
I
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
Average Drive Time (Minutes)
5.51
5.45
• Drive Time < 4 Minutes
31%
32%
• of Buildings Preplanned
100%
100%
• Prevention Contacts
29%
29%
Inspections per Inspector
262/237
272/206
Training Hours /Employee
205
318
81 of 249
5.40
31%
100%
29%
360/240
329
XXXXX
FIRE RESCUE
XXXXX
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$4,611,501
$4,948,288
$5,235,582
Supplies
18,529
23,355
23,855
Utility Services
55,221
83,000
76,600
Operations Support
392
1,000
2,150
Staff Support
172,038
195,600
196,600
City Assistance
20,868
24,000
23,000
Professional Services
33,465
69,000
55,500
Maintenance Services
70,560
76,400
76,000
Other Costs
1,594
2,061
0
Rental /Leasing
25,581
10,600
13,500
Operating Equipment
100,193
145,246
143,000
Capital Outlay
177,855
188,114
291,000
Total
$5,287,797
$5,766,664
$6,136,787
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget will increase 6.4% from the FY 2019 -20 year end estimate
from higher personnel costs to hire a new Emergency Management Coordinator
to oversee the Emergency Operations Center during events, coordinate the update
of emergency plans, and apply for applicable grants. Capital Outlay will increase
to begin replacing handheld radios over 3 years.
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8 -06 -2020 03:47 PM
101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
FIRE RESCUE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXCX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
257 - 533100 Gas Utility Service
257 - 511110
Regular
2,567,507
2,940,564
2,891,488
2,400,196
3,094,509
3,254,823
257 - 511120
Overtime
430,940
380,812
440,000
178,491
400,000
425,000
257 - 511180
LTD
8,160
8,758
8,432
2,149
2,149
9,552
257 - 511210
Longevity
62,328
63,571
68,486
61,012
65,450
71,860
257 - 511220
Clothing Allowance
12,720
13,524
13,316
10,620
14,000
13,478
257 - 511230
Certification Allowance
41,755
43,670
47,336
30,118
42,000
47,597
257 - 511310
FICA - Employer
231,811
263,091
263,396
195,031
276,620
289,985
257 - 511350
TMRS- Employer
502,724
563,873
550,205
385,072
577,830
618,540
257 - 511410
Health - Employer
313,707
309,147
400,802
333,597
453,962
476,203
257 - 511500
Workers' Compensation
20,051
24.492
24.927
21.768
21.768
28.544
TOTAL Personnel
Services
4,191,703
4,611,501
4,708,388
3,618,055
4,948,288
5,235,582
Supplies
98,600
257 - 535210 Employee Recognition- Morale
4,325
4,452
4,700
1,316
4,700
257 - 521000
Operating Supplies
4,059
5,064
7,590
1,588
7,000
7,500
257 - 521100
Office Supplies
1,976
2,574
3,200
1,722
3,200
3,200
257 - 521200
Medical /Chem Supplies
5,266
9,324
11,003
6,885
10,955
10,955
257 - 521300
Motor Veh. Supplies
37
136
1,000
96
1,000
1,000
257 - 521600
Equip Maint Supplies
905
1,433
1,200
543
1,200
1,200
TOTAL Supplies
195,600
12,244
18,529
23,992
10,834
23,355
23,855
City Support Services
Utility Services
257 - 533100 Gas Utility Service
3,150
5,409
7,000
4,164
7,000
7,000
257 - 533200 Electric Utility Service
9,393
9,685
25,000
11,935
20,000
25,000
257- 533320 Telephone /Air Cards
0
0
3,000
0
0
3,000
257 - 533330 Telephone /Internet
1,023
142
0
0
0
0
257- 533410 Water Utility Service
1,821
1,347
3,600
15,168
18,000
3,600
257 - 533500 Vehicle Fuel
33.643
38,638
38,000
22,600
38,000
38,000
TOTAL Utility Services
49,030
55,221
76,600
53,867
83,000
76,600
Operations Support
257 - 534100 Advertising
0
0
150
0
0
150
257 - 534200 Printing & Binding
142
392
1,000
335
1,000
2,000
TOTAL Operations Support
142
392
1,150
335
1,000
2,150
Staff Support
257 - 535100 Uniforms
82,009
87,750
97,600
72,276
97,600
98,600
257 - 535210 Employee Recognition- Morale
4,325
4,452
4,700
1,316
4,700
4,700
257 - 535300 Memberships
2,643
3,058
3,500
3,267
3,500
3,500
257 - 535400 Publications
1,966
1,854
3,500
104
3,500
2,300
257- 535500 Training /Travel
56,503
65,122
72,199
57,013
72,000
73,000
257 - 535510 Meeting Expenses
3,499
2,907
4,388
1,990
4,300
4,500
257- 535600 Professional Certification
6.012
6.894
10,000
6.549
10.000
10.000
TOTAL Staff Support
156,958
172,038
195,887
142,516
195,600
196,600
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EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
257 - 537800 Community Outreach 15,18
TOTAL City Assistance 15,183
Professional Services
257- 541300 Other Professional Services 25,875
TOTAL Professional Services 25,875
Fund Charaes /Transfers
Maintenance Services
257 - 551400 Minor & Other Equip Maint
257 - 551800 Other maintenance agreement
257 - 551810 Maintenance Agr. - Radios
257 - 551900 Construction
TOTAL Maintenance Services
Other Costs
257 - 554200 Deployment - Reimb- TIFMAS
TOTAL Other Costs
Debt Service
54
20,001
14,040
24,87'
58,968
15,160
15,160
20,868 24,000 14,208 24,000 23,000
20,868 24,000 14,208 24,000 23,000
33,465 68,000 38,011 69,000 55,500
33,465 68,000 38,011 69,000 55,500
284
2,500
871
15,000
2,500
20,964
31,400
13,681
31,400
43,500
13,100
15,000
8,960
15,000
15,000
36,213
15,000
1,903
15,000
15,000
70,560
63,900
25,414
76,400
76,000
1,594
0
2,061
2,061
0
1,594
0
2,061
2,061
0
Rental /Leasing
257 - 561200 Lease /Purchase Payments
15,916
25,581
10,600
81990
10,600
13,500
TOTAL Rental /Leasing
15,916
25,581
10,600
8,990
10,600
13,500
Operating Equipment
257 - 571000 Furniture & Fixtures
14,582
14,417
49,803
39,034
39,034
22,000
257 - 571200 Vehicles & Access. LESS $5,00
5,544
7,995
8,000
3,281
8,125
10,000
257 - 571300 Computer & Periphe. < $5000
14,545
13,907
19,787
13,242
19,750
18,000
257 - 571310 Computer Software
1,278
6,417
8,000
498
8,000
15,000
257 - 571400 Communication Equip LESS $500
4,054
11,964
17,937
11,122
17,937
18,000
257 - 571600 Police /Fire /Medical Equipment
97,767
40,568
71,275
34,625
43,200
46,000
257 - 571800 Equipment under $5,000
5,429
4,926
9,200
1,390
9,200
14,000
TOTAL Operating Equipment
143,199
100,193
184,002
103,191
145,246
143,000
Capital Outlay
257 - 581200 vehicles & Access. Over $5,00
89,953
177,855
132,000
84,042
132,000
134,000
257 - 581400 Communication Equip Over $500
0
0
25,000
25,388
25,388
135,000
257 - 581600 Donation - Expense
24,864
0
0
14,726
14,726
0
257 - 581800 Equipment Over $5,000
7,000
0
16,000
14,957
16,000
22,000
TOTAL Capital Outlay
121,817
177,855
173,000
139,113
188,114
291,000
TOTAL FIRE RESCUE
4,806,193
5,287,798
5,529,519
4,156,594
5,766,664
6,136,787
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XXXXX
DEPARTMENT: PLANNING AND COMMUNITY
DEVELOPMENT
DIVISION: 258 BUILDING INSPECTIONS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Building Inspections Division assists customers seeking permits and
inspections for various residential and commercial construction projects. The
Division is responsible for maintaining health, safety, and welfare through
professional review of building plans, permits and performing inspections to
works closely with citizens, contractors, builders, developers, and other City
Departments to assist in creating an attractive and safe community.
GOALS AND OBJECTIVES
Implement new permitting /planning /Code Enforcement software to provide
increased customer service, transparency, and efficiency on all
development projects.
Continue to improve department processes to expedite the plan review
and permitting process.
Strive to provide superior customer service through courteous and
professional relationships with the community.
Continue to train counter staff to interpret building code regulations with
the goal to successfully guide customers through the permit and
inspection process.
Promote the use of automated technology in permit application and
inspection software (SharePoint, WebQA, and permitting software City
View) which will streamline the process and provide the applicant with on-
line access to projects.
Continue to provide and improve upon a high level of professional services
to the varied stakeholders served, including builders, developers,
landowners, neighborhood groups, business owners, appointed officials
and Council members, and citizens of the community.
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INSPECTIONS
XXXXX
Promote continuous staff development and cross training to improve
efficiency and customer service by increasing the technical knowledge of
staff.
Continue to expand efforts for community education of Building Safety
through the City of Schertz Building Safety Month activities.
Review, adopt and implement new Building Codes in order to ensure the
health and safety of Schertz residents.
ACCOMPLISHMENTS
Inspections staff obtained various International Code Council (ICC) and
Texas State Board of Plumbing Examiners Inspector.
Attended various continuing education classes virtually related to building
code regulations, the Master Exam Prep Class for Plumbing, Coaching
and Teambuilding Skills for Managers and Supervisors, ADA Accessibility
Training, various webinars for inspector training, and training to maintain
active Plumbing Licenses and Master Electrical Licenses.
Continually improved upon the customer service with the addition of some
graphic brochures for permitting, carports, sheds, etc.
Continued the yearly program to raise awareness for Building Safety
Month which included safety tips on the City social media site and an
article in the Schertz Magazine.
Successfully continued with the digital plan and permit submittal and
review process by utilizing SharePoint and WebQA to increase efficiency
and customer service and added organization to provide for internal
improvements.
Continually reviewed and improved the online inspection request system
based on customer input to improve communication with customers.
Continued the monthly contractor meetings and quarterly meetings with
the Greater San Antonio Builders Association (GSABA) to foster
partnerships with the building community.
Increased focus on continued training for staff.
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INSPECTIONS
• A► •►_ I I Eel . 1
XXXXX
INSPECTIONS
2018 -19
2019 -20
2020 -21
Dir. of Planning & Comm. Dev.
1
1
1
Executive Assistant
1
1
1
Chief Building Official
1
1
1
Plans Examiner
1
1
1
Building Inspector
3
5
5
Permit Technician
2
2
2
Development Specialists*
0
1
1
TOTAL POSITIONS
1 91
121
12
*Split with Utility Billing
New Residential Construction
2018 -19
2018 -19
2019 -20
Workload /Output
Actual
Estimate
Budget
New Residential Construction
338
360
360
New Commercial Construction
19
26
26
Reroof Permits
903
850
850
Accessory /Temporary Building Permits
49
25
25
Deck/Patio Permits
83
60
60
Sign Permits
102
100
100
Other Permits
2986
3000
3000
Mechanical Permits
1116
900
900
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INSPECTIONS
Electric Permits
Plumbing Permits
XXXXX
918 800 800
1389 1000 1000
Total Permit/License /Fee Revenue $2,279,822 $2,547,756 $2,547,756
Standard Inspections (i.e. framing) 13,338 15,000 15,000
and Re- Inspections
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
I Estimate
Budget
Standard Inspections (i.e. framing) 13,338 15,000 15,000
and Re- Inspections
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$802,083
$816,684
$894,229
Supplies
2,897
5,378
5,076
Utility Services
6,047
6,000
8,400
Operations Support
1,206
2,400
1,000
Staff Support
25,975
41,261
41,261
Professional Services
69,720
70,000
70,000
Operating Equipment
2,841
600
650
Capital Outlay
52,087
29,000
0
Total
$962,856
$971,323
$1,020,616
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 5.1 % from the FY 2019 -20 year end estimate
with the implementation of the classification and compensation recommendation.
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101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
INSPECTIONS
Personnel Services
258 - 511110 Regular
258 - 511120 Overtime
258 - 511180 LTD
258 - 511210 Longevity
258 - 511230 Certification Allowance
258 - 511310 FICA - Employer
258 - 511350 TMRS- Employer
258 - 511410 Health- Employer
258 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
258 - 521000 Operating Supplies
258 - 521100 Office Supplies
258 - 521300 Motor vehicle Supplies
258 - 521600 Equip Maint Supplies
TOTAL Supplies
City Sui2port Services
Utility Services
258 - 533500 vehicle Fuel
TOTAL Utility Services
Operations Support
258 - 534200 Printing & Binding
TOTAL Operations Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
420,670
568,258
567,480
439,526
569,659
608,575
27,467
14,090
17,460
5,328
18,000
15,212
1,300
1,611
1,759
438
438
1,887
7,295
8,672
13,952
11,849
11,849
12,809
0
182
291
231
300
288
33,516
44,918
45,805
33,615
43,265
48,682
73,523
95,749
95,683
65,595
89,331
103,840
64,366
67,260
97,084
67,580
82,507
101,281
11081
1.342
1,529
1,335
1.335
1.655
629,218
802,083
841,043
625,497
816,684
894,229
1,056
1,287
1,614
495
1,614
1,600
1,399
1,378
2,400
540
2,400
2,400
72
159
864
114
864
576
22
73
500
0
500
500
2,549
2,897
5,378
1,149
5,378
5,076
4,461
6,047
9,720 3,151
6,000
8,400
4,461
6,047
9,720 3,151
6,000
8,400
1.781
1,206
2,400 0
2,400
11000
1,781
1,206
2,400 0
2,400
1,000
Staff Support
258 - 535100 Uniforms
4,857
5,306
8,690
1,159
8,690
8,690
258 - 535300 Memberships
259
318
745
243
745
745
258 - 535400 Publications
1,589
1,345
2,298
93
2,298
2,298
258 - 535500 Training /Travel Staff
9,942
16,133
23,341
7,431
23,341
23,341
258 - 535510 Meeting Expenses
666
830
2,100
430
2,100
2,100
258 - 535600 Professional Certification
1.941
2.042
4.087
874
4.087
4.087
TOTAL Staff Support
19,254
25,975
41,261
10,230
41,261
41,261
ity Assistance
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PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
258 - 541300 Other Consl /Prof Services 260,540
TOTAL Professional Services 260,540
Maintenance Services
Rental /Leasing
Operating Equipment
258 - 571000 Furniture & Fixtures 5,391
258 - 571200 vehicles &Access. LESS $5,000 0
TOTAL Operating Equipment 5,391
Capital Outlay
258 - 581200 Vehicles & Access. Over $5,00 0
TOTAL Capital Outlay 0
TOTAL INSPECTIONS
69,720 70,000 9,625 70,000 70,000
69,720 70,000 9,625 70,000 70,000
903 600 0 600 650
1,938 0 0 0 0
2,841 600 0 600 650
52,087 29,000 0 29,000 0
52,087 29,000 0 29,000 0
923,193 962,856
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999,402 649,652 971,323 1,020,616
XXXXX
DEPARTMENT: PUBLIC WORKS
DIVISION: 359 STREETS
FUND: 101 GENERAL FUND
•
The Street Department provides high quality service in design, construction, and
renovation of streets and continues to perform services in a customer service first
manner to meet the needs of the citizens. Provides safe and efficient movement
of the people and goods through a well- designed, operated, and maintained
transportation network. Evaluates affordability and efficiency options for providing
street maintenance services. Chipping service is provided as requested by the
residents. The Street Division assists other departments as needed.
GOALS AND OBJECTIVES
Apply preventative maintenance strategies to extend the life of City streets
and reduce unscheduled maintenance.
Plan, design, construct, operate, and maintain traffic functions, traffic
control devices, street resurfacing and rehabilitation, street lights, street
signs, street sweeping, and crosswalk signals.
Emphasize safety to our employees to reduce preventable accidents.
Provide traffic counts and speed information on specific streets as
requested.
Design and prepare street maintenance plans, pothole patching, and
sidewalk construction.
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PUBLIC WORKS - STREETS
•: A► • _ I I Eel . 1
STREETS
2018 -19
2019 -20
2020 -21
Public Works Manager Streets/Drainage
1
1
1
Street Supervisor
1
1
1
Foreman
1
1
1
Street Worker 11
5
6
6
Street Worker 1
6
8
8
TOTAL POSITIONS
14
17
17
PERFORMANCE INDICATORS
Street Sweeping hours
2018 -19
2019 -20
2020 -21
Workload /Output
Actual
Estimate
Budget
Street Sweeping hours
1252
1284
1512
Number of signs produced
975
992
1000
Quantity of asphalt purchased (tons)
248
350
400
Special projects (Hours)
131
900
800
Street centerline miles
163
165
167
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
92 of 249
118,450 122,003
45 45
4,561 4,447
125,663
45
4323
XXXXX
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
92 of 249
118,450 122,003
45 45
4,561 4,447
125,663
45
4323
XXXXX
PUBLIC WORKS - STREETS
XXXXX
Effectiveness
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Hours spent on roadway maintenance 2340 2380 2600
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$725,346
Supplies
92,910
City Support
0
Utility Services
184,414
Staff Support
17,397
Professional Services
6,345
Maintenance Services
40,561
Rental /Leasing
5,043
Operating Equipment
41,318
Capital Outlay
188,545
Total
$1,301,880
PROGRAM JUSTIFICATION AND ANALYSIS
$764,448
118,900
2,000
174,600
15,338
15,000
331,869
5,000
5,900
342,125
$1,775,180
$929,607
117,950
0
176,000
21,120
18,000
285,500
6,000
9,800
0
$1,563,977
The FY 2020 -21 Budget will decrease 11.9% from the FY 2019 -20 year end
estimate. Increases in personnel expenditures related to the classification and
compensation study implementation is offset with fewer capital purchases planned
in FY 2020 -21.
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EXPENDITURES
STREETS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
2,515
3,250
2,139
3,500
3,750
359 - 521050 Operating Supplies -Sign
359 - 511110
Regular
507,802
491,977
570,015
361,319
495,927
602,025
359 - 511120
Overtime
5,124
6,032
6,305
6,765
9,200
6,240
359 - 511180
LTD
1,601
1,478
1,767
389
389
1,866
359 - 511210
Longevity
15,381
16,927
17,138
16,786
16,665
19,162
359 - 511230
Certification Allowance
2,389
2,112
2,910
1,339
2,000
2,880
359 - 511310
FICA - Employer
40,314
40,391
45,206
28,949
40,070
47,776
359 - 511350
TMRS- Employer
85,636
83,788
95,097
55,914
83,702
102,467
359 - 511410
Health- Employer
101,200
66,618
121,404
70,887
100,817
127,821
359 - 511500
Workers' Compensation
13.958
16.024
17.954
15.678
15.678
19.370
TOTAL Personnel
Services
773,404
725,346
877,796
558,026
764,448
929,607
Supplies
359 - 521000 Operating Supplies
2,342
2,515
3,250
2,139
3,500
3,750
359 - 521050 Operating Supplies -Sign
19,967
16,691
45,000
31,973
35,000
30,000
359 - 521055 Operating Supplies- StreetMain
56,259
71,658
65,200
45,100
77,200
80,000
359 - 521100 Office Supplies
295
350
400
328
400
400
359 - 521200 Medical /Chem Supplies
1,000
465
1,000
488
1,000
2,000
359 - 521300 Motor Veh. Supplies
995
1,232
1,800
1,108
1,800
1,800
TOTAL Supplies
80,858
92,910
116,650
81,135
118,900
117,950
City Support Services
10,496
17,397
18,620
12,173
15,338
21,120
359 - 532800 EMPLOYEE APPRECIATION EVENTS
0
0
2,500
1,229
2,000
0
TOTAL City Support Services
0
0
2,500
1,229
2,000
0
Utility Services
359 - 533200 Electric Utility Service
135,545
140,869
140,000
98,142
142,000
140,000
359 - 533210 Utilities - Poles
0
4,440
0
0
0
0
359 - 533410 Water Utility Service
559
473
0
407
600
0
359 - 533500 Vehicle Fuel
36,954
38,631
35,000
22,902
32,000
36,000
TOTAL Utility Services
173,057
184,414
175,000
121,450
174,600
176,000
Operations Support
Staff Support
359 - 535100
Uniforms
8,351
13,338
12,000
10,271
12,000
13,500
359 - 535300
Memberships
0
149
0
0
0
0
359 - 535500
Training /Travel
1,423
3,023
4,000
1,714
2,138
5,000
359 - 535510
Meeting Expenses
495
726
1,200
188
700
1,200
359 - 535600
Professional Certification
227
161
1,420
0
500
1,420
TOTAL Staff
Support
10,496
17,397
18,620
12,173
15,338
21,120
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101- GENERAL FUND
PUBLIC ENVIRONMENT
EXPENDITURES
City Assistance
Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
359 - 541310 Contractual Services 18,19
TOTAL Professional Services 18,193
Maintenance Services
359 - 551400 Minor & Other Equip Maint 0
359 - 551600 Outsourced Street Maintenance 70,181
TOTAL Maintenance Services 70,181
Debt Service
Rental /Leasing.
359 - 561100 Rental- Equipment
3.201
TOTAL Rental /Leasing
3,201
Operating Equipment
359 - 571000 Furniture & Fixtures
300
359 - 571200 Vehicles & Access under $5,00
1,166
359 - 571800 Equipment under $5,000
5,196
TOTAL Operating Equipment
6,662
Capital Outlay
359 - 581200 Vehicles & Access. Over $5,00
7,475
359 - 581750 Street Crossing Improvements
25,818
359 - 581800 Equipment Over $5,000
60.860
TOTAL Capital Outlay
94,153
6,345 11,000 9.765 15,000 18,000
6,345 11,000 9,765 15,000 18,000
320 500 0 500 500
40,241 331,369 82,491 331,369 285,000
40,561 331,869 82,491 331,869 285,500
5,043 6,000 11900 5,000 6,000
5,043 6,000 1,900 5,000 6,000
0 300 0 0 300
0 0 0 2,500 5,000
41,318 1,400 516 3,400 4,500
41,318 1,700 516 5,900 9,800
156,398 282,125 0 282,125 0
0 60,000 0 60,000 0
32,147 0 0 0 0
188,545 342,125 0 342,125 0
TOTAL STREETS 1,230,206 1,301,880 1,883,260 868,686 1,775,180 1,563,977
TOTAL PUBLIC ENVIRONMENT
1,230,206 1,301,880 1,883,260
95 of 249
868,686 1,775,180 1,563,977
XXXXX
COMMUNITY DEPARTMENT: 460 PARKS, RECREATION AND
SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Parks, Recreation, and Community Services department oversees the
maintenance and management of approximately 400 acres of park land, to include
the maintenance of municipal facilities, creek ways, swimming pools, park irrigation
systems, trails, restrooms, pavilions, open space, playground equipment,
benches, picnic tables, lighting, mowing contracts oversight, campus formal bed
maintenance contracts, and oversight of athletic field maintenance by sports
associations (Buffalo Valley Youth Association and Schertz Youth Soccer
Alliance). It conducts community -wide tree planting and beautification programs.
Acquires, designs, constructs, and renovates existing and additional park land and
facilities. It provides citizen input and communication venues utilizing the Parks
and Recreation Advisory Board, community surveys, and community meetings. It
plans and implements over 50 special events, recreation programs, and parades.
The Director of Parks, Recreation, and Community Services oversees the budgets
for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special
Events Fund. In addition, the Director oversees and manages the contracts with
the YMCA of Greater San Antonio for the staffing and programming of the
Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center,
and the outdoor pools at Pickrell Park and Wendy Swan Memorial Park.
GOALS AND OBJECTIVES
Continue to develop a system of parks, open space, recreational facilities,
and leisure services that will meet the needs of an expanding community.
Implement the on -going Parks and Open Space Master Plan
recommendations and priorities to keep pace with the needs of an
expanding community.
Continue the development of trails and greenbelts to improve connectivity
among parks, neighborhoods, churches, schools, public facilities, and
municipal buildings.
Provide recreational and leisure opportunities to City of Schertz residents
of all ages through the provision of high quality parks and recreational
facilities, swimming pools, and senior center.
96 of 249
XXXXX
PARKS, RECREATION AND COMMUNITY SERVICES
Continue to expand our internal, recreation services program through our
Music & Movies in the Park series, restructuring of our established special
events, and introduction of more adult- oriented sports opportunities.
Continue to expand our nature park educational opportunities through more
organized, structured site tours and programming accomplished through
partnerships with the Friends of Crescent Bend Nature Park, members of
the local birding community, and the local school district (SCUCISD).
ORGANIZATIONAL CHART
PARKS, RECREATION & COMMUNITY SERVICES
2018 -19
2019 -20
2020 -21
Director of Parks, Recreation & Community Services
1
1
1
Administrative Assistant
1
1
1
Parks Manager
1
1
1
Park Maintenance Crew Supervisor
1
1
1
Park Maintenance Technician 1
4
5
5
Park Worker I, Part Time
1
1
1
Seasonal Park Workers
1
1
1
Events Manager
1
1
1
Events Specialist
1
1
1
TOTAL POSITIONS
12
13
13
97 of 249
XXXXX
PARKS, RECREATION AND COMMUNITY SERVICES
�. �.
Total Acres of Park Land Managed
Total Acres of City Campuses Managed
Total Acres of Land Managed Per FTE
Total Miles of Trails Managed
Special Events, Programs & Parades
401.11 401.11 401.11
48.68 52.37
89.96 89.96 75.58
25 25
50 50 50
2018 -19
2019 -20
2020 -21
Workload/Outputs
Actual
Estimate
Budge
Total Acres of Park Land Managed
Total Acres of City Campuses Managed
Total Acres of Land Managed Per FTE
Total Miles of Trails Managed
Special Events, Programs & Parades
401.11 401.11 401.11
48.68 52.37
89.96 89.96 75.58
25 25
50 50 50
Acres of Contractual Mowing
Acres of Athletic Association Maintenance
Hours of Volunteer Service
Hours of Athletic Association Service
119.40
2018 -19
2019 -20
2020 -21
Efficiency
Actual
I Estimate
Budget
Acres of Contractual Mowing
Acres of Athletic Association Maintenance
Hours of Volunteer Service
Hours of Athletic Association Service
119.40
119.40
123.09
70.02
70.02
70.02
800
500
500
1,200
1,200
1,200
Cost Benefit for Athletic Association Field
Maintenance
Cost Benefit for Volunteer Hours
Special Events Attendance
Youth Sports Registrations (BVYA &
SYSA)
off
MI
0 MIZ
off
-11
.M
Budget
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Bud et
Cost Benefit for Athletic Association Field
Maintenance
Cost Benefit for Volunteer Hours
Special Events Attendance
Youth Sports Registrations (BVYA &
SYSA)
off
MI
0 MIZ
off
-11
.M
Budget
2018 -19
2019 -20
2020 -21
Supplies
Actual
Estimate
Budget
Personnel
$568,334
$598,920
$709,059
Supplies
68,853
99,050
99,350
City Support Services
20,808
105,934
86,500
Utility Services
225,783
246,500
246,000
Operations Support
1,847
1,561
2,000
Staff Support
17,338
15,115
19,670
Professional Services
151,897
137,500
137,500
Maintenance Services
11,688
97,458
24,000
Rental /Leasing
13,630
10,000
10,000
98 of 249
xxxxx
PARKS, RECREATION AND COMMUNITY SERVICES
Operating Equipment
Capital Outlay
Total
93,040 66,829 65,00#
1910,419 17•,408 185,0011:
$1,483,637 $1,555,275 $1,584,079
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will increase 1.9% from the FY 2019-20 year end estimate
with the classification and compensation study recommendation which is partially
offset with less maintenance with the completion of the Senior Center Parking lot
renovation.
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8 -06 -2020 03:47 PM
101- GENERAL FUND
PARKS & RECREATION
EXPENDITURES
PARKS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
41,419
29,117
31,671
25,394
34,250
34,250
460 - 511110
Regular
301,260
384,802
433,586
297,707
391,154
470,136
460 - 511120
Overtime
16,047
17,549
14,793
10,595
17,800
16,448
460- 511180
LTD
885
1,106
1,326
237
237
1,439
460 - 511210
Longevity
6,669
9,832
4,022
2,880
2,815
3,608
460- 511230
Certification Allowance
2,908
3,485
6,984
1,042
1,768
6,912
460 - 511310
FICA - Employer
24,030
31,366
35,142
22,980
31,653
38,017
460 - 511350
TMRS- Employer
52,016
66,696
72,479
44,570
66,083
80,121
460 - 511410
Health- Employer
51,281
49,453
83,806
51,792
83,982
88,054
460 - 511500
Workers' Compensation
3.379
4.045
3,926
3.428
3.428
4.324
TOTAL Personnel
Services
458,475
568,334
656,064
435,232
598,920
709,059
Supplies
460 - 521000
Operating Supplies
41,419
29,117
31,671
25,394
34,250
34,250
460- 521100
Office Supplies
430
1,330
1,000
1,307
1,500
1,500
460 - 521200
Medical /Chem Supplies
2,502
1,348
2,600
1,770
2,500
2,600
460 - 521300
Motor Vehicle Supplies
256
29
500
190
225
500
460 - 521310
Landscaping Supplies -Parks
21,397
15,071
25,500
8,427
25,500
25,500
460 - 521315
Landscaping Supplies- Campus
943
17,107
30,500
10,232
30,500
30,500
460- 521400
Plumbing Supplies
4,221
4,277
4,000
1,601
4,000
4,000
460 - 521610
Building Maintenance Supplies
619
575
500
99
575
500
TOTAL Supplies
71,788
68,853
96,271
49,020
99,050
99,350
City Support
Services
460 - 532601
Holidazzle
0
0
25,559
25,559
25,559
26,000
460 - 532604
4th of July Jubilee
0
0
26,000
1,676
26,000
26,000
460- 532607
National Night Out
0
0
500
0
0
0
460 - 532619
Schertz Sweetheart
0
0
10,941
2,389
2,500
10,000
460- 532620
Sweetheart Scholarships
0
0
4,000
0
4,000
4,000
460 - 532626
Other Events
0
0
37,125
11,189
37,500
6,500
460- 532629
MOVING ON MAIN
0
0
375
375
375
4,000
460 - 532800
Music, Movies in the Park
10,437
20,808
10,000
453
10,000
10,000
TOTAL City
Support Services
10,437
20,808
114,500
41,641
105,934
86,500
Utility Services
460- 533200
Electric Utility Service
73,034
67,279
76,000
39,402
76,000
76,000
460 - 533310
Telephone /Cell Phones
28
0
0
0
0
0
460- 533410
Water Utility Service
171,163
147,692
160,000
98,880
160,000
160,000
460 - 533500
Vehicle Fuel
11,804
10,812
8,500
5,540
10,500
10,000
TOTAL Utility
Services
256,028
225,783
244,500
143,822
246,500
246,000
100 of 249
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101- GENERAL FUND
PARKS & RECREATION
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXWX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operations
Support
460- 541300 Other Consl /Prof Services
460 - 534100
Advertising
999
460 - 534200
Printing & Binding
0
460 - 534800
Temporary Empl. Services
0
TOTAL Operations Support
999
Staff Support
0
460 - 551618 veteran's Memorial Maint.
460- 535100
Uniforms
3,853
460 - 535300
Memberships
201
460 - 535500
Training /Travel
3,830
460 - 535510
Meeting Expenses
316
TOTAL Staff
Support
8,200
Citv Assistance
2,574
460 - 571600 Donation - Expense
Professional Services
1,000
460- 541300 Other Consl /Prof Services
1,646
460 - 541310 Contract Services
114,246
TOTAL Professional Services
115,892
Maintenance Services
0
460- 551100 Building Maintenance
1,078
460 - 551400 Minor & Other Equip Maint
5,418
460- 551600 Street Maintenance Materials
0
460 - 551618 veteran's Memorial Maint.
2,316
460 - 551710 Landscaping
4.906
TOTAL Maintenance Services
13,718
Rental /Leasing
6,750
460 - 561100 Rental - Equipment
2,321
460- 561200 Lease Payments - Principal
27,172
TOTAL Rental /Leasing
29,494
Operating Eguipment
10,000
460 - 571000 Furniture & Fixtures
2,574
460 - 571600 Donation - Expense
13,970
460 - 571700 Improvements under $5,000
0
460- 571800 Equipment under $5,000
7,523
TOTAL Operating Equipment
24,067
Capital Outlay
15,115
460 - 581200 Vehicles & Access. Over $5,00
0
460 - 581700 Improvements Over $5,000
0
460 - 581800 Equipment Over $5,000
70,408
TOTAL Capital Outlay
70,408
TOTAL PARKS
1,847
1,000
0
1,000
1,000
0
0
0
31
0
0
105
106
530
1,000
1,847
1,105
106
1,561
2,000
7,244
7,195
5,402
6,750
7,195
2,015
1,625
882
1,625
1,625
6,897
10,000
4,986
5,890
10,000
1,182
850
484
850
850
17,338
19,670
11,755
15,115
19,670
8,571
6,000
1,868
6,000
6,000
143,326
131,500
74,899
131,500
131,500
151,897
137,500
76,766
137,500
137,500
479
2,500
1,460
1,500
2,500
4,336
5,000
1,556
2,500
5,000
0
60,000
0
60,000
10,000
761
29,878
7,540
28,458
1,500
6.113
5,000
4,627
51000
5.000
11,688
102,378
15,182
97,458
24,000
13,630
8,015
7,621
10,000
10,000
0
0
0
0
0 ___
13,630
8,015
7,621
10,000
10,000
783
1,829
1,829
1,829
0
0
0
0
0
0
71,718
50,000
21,511
50,000
50,000
20,539
15,000
12.970
15,000
15.000
93,040
66,829
36,310
66,829
65,000
133,974
0
0
0
0
153,733
128,196
19,624
131,631
140,000
22.712
45,000
6,790
44.777
45.000
310,419
173,196
26,414
176,408
185,000
1,059,505 1,483,637 1,620,028
101 of 249
843,869 1,555,275 1,584,079
XXXXX
DEPARTMENT: PARKS, RECREATION, AND
COMMUNITY SERVICES
DIVISION: 463 POOLS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The management and maintenance of two (2) outdoor pools including the
maintenance of swimming facilities, pumping systems, and related aquatic
programs designed to encourage safe use and professional management of these
facilities. Provide contractual oversight of the management, programming, and
maintenance of the Schertz Aquatics Center. Provide citizen input and
communication venues utilizing the Parks and Recreation Advisory Board,
surveys, and community meetings.
GOALS AND OBJECTIVES
Maintain and develop aquatic programs designed to educate our citizens
and to meet the needs of our expanding community.
Maintain a high quality of pool maintenance while providing excellent
aquatic recreation and leisure service programs.
Incorporate management oversight of the Schertz Aquatics Center in order
to expand the availability of recreational and health/well-being programming
and provide year-round access to same.
102 of 249
POOL
ORGANIZATIONAL CHART
PERFORMANCE INDICATORS
Revenue per year Outdoor Pools
Days open per year Outdoor Pools
Daily Admissions Wendy Swan Pool
Total Attendance Wendy Swan Pool
Daily Admissions Pickrell Pool
Total Attendance Pickrell Pool
Season Pool Pass Sales
Total Attendance Schertz Aquatics Ctr
$26,410
2018 -19
2019 -20
2020 -21
Workload/Outputs
Actual
Estimate
Budget
Revenue per year Outdoor Pools
Days open per year Outdoor Pools
Daily Admissions Wendy Swan Pool
Total Attendance Wendy Swan Pool
Daily Admissions Pickrell Pool
Total Attendance Pickrell Pool
Season Pool Pass Sales
Total Attendance Schertz Aquatics Ctr
$26,410
$13,190
$29,000
71
61
71
$3,619
0
$4,000
2,249
0
2,500
$18,517
$11,800
$20,000
10,104
6,500
10,500
$4,274
$1,390
$5,000
78,000
Cost per resident for Pool Operations
*Cost per resident with the new Schertz
Aquatics Center
103 of 249
$14.41 $14.25 $14.25
XXXXX
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
Cost per resident for Pool Operations
*Cost per resident with the new Schertz
Aquatics Center
103 of 249
$14.41 $14.25 $14.25
XXXXX
POOL
XXXXX
Supplies
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Supplies
$15,344
$25,500
$25,500
Utility Services
27,256
28,000
16,500
Professional Services
2,993
0
0
Maintenance Services
519,889
517,912
527,878
Operating Equipment
2,125
0
0
Total
$567,606
$571,412
$569,878
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget will decrease 0.3% from the FY 2019 -20 year end
estimate.
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8 -06 -2020 03:47 PM
101- GENERAL FUND
PARKS & RECREATION
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
SWIM POOL
Personnel Services
Supplies
463- 521000 Operating Supplies
3,850
2,271
4,500
2,904
4,500
4,500
463 - 521200 Chem /Med /Lab Supplies
16,070
13,033
18,000
4,045
18,000
18,000
463- 521600 Equip Maint Supplies
570
40
0
0
3.000
3.000
TOTAL Supplies
20,490
15,344
22,500
6,949
25,500
25,500
City Support Services
Utility Services
463 - 533200 Electric Utility Service
11,354
17,482
10,000
10,279
16,000
10,000
463- 533410 Water Utility Service
16.481
9,773
6,500
1.851
12.000
6.500
TOTAL Utility Services
27,835
27,256
16,500
12,130
28,000
16,500
Operations Support
Staff Support
Professional Services
463 - 541300 Other Consl /Prof Services
0
2,993
0
0
0
0
TOTAL Professional Services
0
2,993
0
0
0
0
Maintenance Services
463 - 551400 Minor & Other Equip Maint
14,143
12,385
13,000
3,876
10,411
10,000
463 - 551700 Contract Maintenance
515,073
507.504
517,878
244.876
507.501
517.878
TOTAL Maintenance Services
529,217
519,889
530,878
248,751
517,912
527,878
Rental /Leasing
Operatina Equipment
463 - 571000 Furniture & Fixtures
1,032
2,125
0
0
0
0
TOTAL Operating Equipment
1,032
2,125
0
0
0
0
Capital Outlay
TOTAL SWIM POOL
578,573 567,606
105 of 249
569,878 267,830 571,412 569,878
XXXXX
DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 464 EVENT FACILITIES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, Event Facilities provides a place where guests
can celebrate life events such as social or cultural activities. The Event Facilities
are centrally located in Schertz for businesses and other organizations to hold
meetings, training, and /or other specialized events. This department handles all
coordinates and executes each event from start to finish (initial deposit to event
feedback).
GOALS AND OBJECTIVES
Promotes community involvement by attracting public events such as
fundraisers, tradeshows /conventions, and performing arts events.
Promotes high quality of life for residents and other customers by providing
an affordable, friendly, and safe gathering place for special events.
Promotes relationships with surrounding cities, businesses, organizations,
and citizens by offering audio /video capabilities and attractive, flexible and
diverse use of venue space through upgrades in technology and building
improvements.
106 of 249
EVENT FACILITIES
EVENT FACILITIES
2018 -19
2019 -20
2020 -21
Civic Center Manager
1
1
1
Civic and Community Centers Coordinator
1
1
1
Event Attendant
3
2
2
P/T Event Attendant
1
2
2
TOTAL POSITIONS
6
6
6
Number of events booked
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Number of events booked
1,019
700
850
Number of events cancelled
30
182
100
Number of facility tours
256
400
400
Number of web inquiries answered
152
225
250
Revenue
107 of 249
302,516 185,000 200,000
41,577 30,000 35,000
XXXXX
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
Revenue
107 of 249
302,516 185,000 200,000
41,577 30,000 35,000
XXXXX
EVENT FACILITIES
XXXXX
Tradeshows /conventions
Customer satisfaction Rating
13 12 13
95% 100% 100%
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
Tradeshows /conventions
Customer satisfaction Rating
13 12 13
95% 100% 100%
Personnel Services
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel Services
$239,440
$268,222
$286,109
Supplies
3,246
5,740
6,150
Utility Services
40,823
46,800
47,650
Operations Support
10,368
6,072
12,358
Staff Support
3,057
3,479
4,925
Maintenance Services
0
12,000
13,000
Operating Equipment
26,307
12,500
22,000
Total
$323,240
$354,813
$392,192
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget will increase 10.5% from the FY 2019 -20 year end
estimate due to full staffing and the purchase of replacement equipment.
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EXPENDITURES
EVENT FACILITIES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
149,238
464 - 511110
Regular
33,609
464 - 511120
Overtime
76
464- 511180
LTD
94
464 - 511210
Longevity
10
464- 511310
FICA - Employer
2,578
464 - 511350
TMRS- Employer
5,433
464 - 511410
Health- Employer
6,523
464 - 511500
Workers' Compensation
47
TOTAL Personnel
Services
48,371
Supplies
28,803
16,583
464- 521000
Operating Supplies
3,351
464 - 521050
Ancillary Products
65
464- 521100
Office Supplies
351
TOTAL Supplies
268,222
3,766
Utility Services
4,832
2,436
464 - 533100
Gas Utility Service
804
464- 533200
Electric Utility Service
36,939
464 - 533330
Telephone /Internet
1,302
464- 533410
Water Utility Service
5,807
TOTAL Utility
Services
44,852
Operations
Support
709
464 - 534100
Advertising
4,320
464- 534200
Printing & Binding
29
464 - 534550
Business Meetings /Networking
15
464- 534800
Temporary Empl. Services
11,371
TOTAL Operations
Support
15,735
Staff Support
5,399
8,000
464 - 535100
Uniforms
45
464 - 535300
Memberships
190
464 - 535500
Training /Travel
307
464- 535510
Meeting Expenses
0
TOTAL Staff
Support
542
Professional Services
174,298
193,177
149,238
195,839
198,508
3,271
5,000
827
1,000
3,352
450
478
115
115
494
2,805
3,668
3,321
3,321
4,185
14,052
15,430
11,604
15,133
15,752
29,225
32,231
22,184
30,185
33,599
15,085
28,803
16,583
22,413
29,967
253
247
216
216
252
239,440
279,034
204,089
268,222
286,109
2,477
4,832
2,436
4,800
5,000
235
450
240
240
450
534
700
288
700
700
3,246
5,982
2,963
5,740
6,150
709
850
432
800
850
34,033
40,000
15,178
38,000
40,000
0
0
0
0
0
6,081
5,800
5,399
8,000
6,800
40,823
46,650
21,008
46,800
47,650
1,908
5,100
1,046
1,000
6,100
968
2,150
0
1,000
1,150
431
108
72
72
108
7,061
5,000
215
4,000
5,000
10,368
12,358
1,332
6,072
12,358
744
2,000
905
1,100
1,500
201
275
162
210
275
2,112
3,050
1,456
2,000
2,950
0
169
169
169
200
3,057
5,494
2,691
3,479
4,925
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C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
464 - 551800 Other Maintenance Agreements
0
0
13,000
5,225
12,000
13,000
TOTAL Maintenance Services
0
0
13,000
5,225
12,000
13,000
Rental /Leasing
Qoerating Equipment
464- 571000 Furniture and Fixtures < $500
941
6,906
2,500
81
2,500
0
464 - 571500 Operating Equipment <$5,000
10,199
19,401
13,000 (
4,302)
10,000
12,000
464 - 571550 Capital Recovery Equipment
1,032
0
10,000
0
0
10.000
TOTAL Operating Equipment
12,172
26,307
25,500 (
4,221)
12,500
22,000
Capital Outlay
464 - 581800 Equipment Over $5,000
0
0
7,000
0
0
0
TOTAL Capital Outlay
0
0
7,000
0
0
0
TOTAL EVENT FACILITIES 125,438 323,241 395,017 233,087 354,813 392,192
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• OE1
DEPARTMENT DESCRIPTION
The Schertz Public Library:
Supports life -long learning, literacy and recreation by developing and maintaining
a wide variety of library materials in print, audiovisual and digital formats for users
of all ages;
Encourages the love of reading and learning by providing story time, special event
programs, and various other literacy -based programs for infants, children and
teens;
Enriches the lives of adults by providing instructional and recreational
programming in high- interest areas such as Internet usage, computer software, e-
readers and other personal digital devices, health and fitness, financial planning,
crafts, and book clubs;
Provides public access to technology including computers, the Internet, wi -fi and
printers, as well as to online employment, business and educational resources;
Provides answers and information to telephone, email, online chat, and in- person
queries;
Provides meeting and study space to individuals and community groups;
Provides community outreach for underserved local residents through special
programs, and
Actively cooperates and interacts with other libraries in the region to share ideas
and stay current in library practices. The library participates in CTLS, Inc.
(Connecting Texas Libraries Statewide), a non - profit corporation that sponsors
continuing education programs for library staff and encourages library usage and
rvice area includes the City of
Schertz, the City of Selma, the City of Cibolo and Guadalupe County.
2020 -21 GOALS
Continue improving the collection and acceptable items -to- customer ratio by
adding titles in a variety of formats. Focus will continue to be on collections with
high turnover rates, e.g., bestsellers, DVDs, graphic novels, beginning readers,
etc., with an additional focus on providing materials on the topics of diversity, equity
and inclusion.
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Continue weeding projects according to schedule in order to enhance and update
collections.
Continue systematic review and update of policies and procedures with an eye
toward providing excellent customer - focused service, inclusion, and efficiency in
service delivery.
Implement in -house laptop circulation program.
Implement WiFi hot spot circulation program in partnership with Bexar County
Bibliotech Library.
Evaluate services implemented during COVID response for their viability or
sustainability as everyday services (e.g. curbside delivery of materials and virtual
programming)
2019 -20 HIGHLIGHTS AND ACCOMPLISHMENTS
Received Texas Municipal Library Directors 2019 Achievement in Excellence Award
for demonstrating consistent excellence and outstanding contributions to public library
services within our community. Schertz Public Library was one of only 53 public
libraries in Texas to receive this award.
Operations and Collections
Created new services and procedures as part of COVID response in order to
continue offering library service to the community while closed (e.g., curbside
delivery of materials, print jobs, and summer reading materials).
Added approximately 8,000
collections and withdrew more than 9,000 dated, worn, lost and damaged items
Implemented new digital book platform, cloudLibrary, which provides customer
access to more than 200,000 e -books and e- audiobooks.
Offered new options of digital -only library cards and online renewals of library
cards.
•• . •
Implemented a new Dungeons & Dragons program for teens and adults, and a
board game program for all ages.
Implemented a new rogram at Cibolo YMCA and a new Tech
Tuesday program to teach customers about various library -owned e- resources.
Updated Winter Reading Club and Extreme Book Nerd Challenge to simplify
programs and increase participation.
Adapted all Youth and Adult in- person programming to work as virtual
programming during the COVID -19 closure. New programs included the creation
of an all -new summer reading program that included virtual programs, events and
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curbside delivery of craft and science kits to participants; online storytime; Poetry
in Your PJs; a virtual book club called BYOB(ook) Book Nerd Book Club; and
online scrapbooking sessions. The web site was updated to include a virtual
programming page with various online activities for all ages.
Outreach and Partnerships
Continued to partner with the Texas State i. i provide service as . Texas
Talking Books Program Demo Library.
program to encourage reading in non - traditional places.
Continued to partner with SCUCISD for various programs and activities including
several literacy events, digital card registrations at various campuses, serving as
, working
Education Advisory Committee, and providing several outreach programs on
electronic resources to counselors and teachers at SCUCISD schools.
Entered Interlocal agreement with Educational Service Center 20 to provide high-
speed fiber Internet connection to library while reducing monthly Internet cost by
67%
Expanded the marketing of library resources and programs to the community by
working with the Public Affairs Department to develop a marketing plan, redesign
omotional flyers
and items, and add library content to the Parks, Recreation & FUN Guide.
Virtual Services Librarian worked on the implementation team for the citywide
rollout of CivicRec.
Youth Services Librarian worked with local HOAs to bring book bundles, summer
activities and library cards into neighborhoods during summer while library building
was closed to the public.
Provided rotating collections of library materials to Schertz Senior Center and
Legacy at Forest Ridge Retirement Community.
Partnered with Texas Medicare Solutions to offer a monthly Medicare 101
informational program
Partnered with National Alliance on Mental Illness- Guadalupe Chapter for
community programs and workshops
Continued partnerships with other City departments to provide programming to
community, including Schertz Sweethearts Reading with Royalty program, Kris
Kringle Market during Holidazzle, technology help programs at the Senior Center,
and Touch -a -Truck program.
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Lei zTeTTI z I prf-Al g Lei z Kai no Ell a j
LIBRARY
2018-19
2019-20
2020-21
Library Director
1
1
1
Adult Services Librarian
1
1
0
Youth Services Librarian
1
1
0
Virtual Services Librarian
1
1
0
Librarian
0
0
3
Library Assistant
2
2
2
Library Clerk II
3
3
3
Part-time Circulation Clerk (20 hours)
6
6
0
Library Clerk 1 (20 hours)
0
0
7
Part-time Circulation Clerk (10 hours)
2
2
0
Library Clerk 1 (10 hours)
0
0
2
Part-time Processing Clerk (20 hours)
1
1
0
Part-
1
1
0
Programming Specialist (20 hours)
0
0
1
Library Page (10 hours)
2
2
2
Temp Part-time Library Clerk (Unfunded)
1
1
TOTAL POSITIONS
22
22
PERFORMANCE INDICATORS
Service population (determined by TSLAC)
Total Staffing FTE
Circulation Staffing FTE
Total Operating Budget
Total Materials Collection
Registered Borrowers
Materials Budget
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105,629
2018-19
2019-20
2020-21
Input
Actual
Estimate
Budget
Service population (determined by TSLAC)
Total Staffing FTE
Circulation Staffing FTE
Total Operating Budget
Total Materials Collection
Registered Borrowers
Materials Budget
114 of 249
105,629
108,117
111,000
14.0
14.0
14.0
8.5
8.5
8.5
999,857
1,039,308
1,049,101
150,972
140,000
145,000
33,104
32,000
32,000
124,315
139,000
125,000
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LIBRARY
xxxxx
Circulation per Capita
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Circulation per Capita
4.24
2.31
2.70
Library Visits per Capita
2.25
0.95
1.69
Program Attendance per Capita
.18
0.06
0.07
Collection Turnover Rate
2.96
1.79
2.07
Total Circulation
447,379
250,000
300,000
Total Library Visits
237,821
103,000
187,500
Total Program Attendance
18,906
6,200
8,000
Cost per Person Served
Cost per Circulation
Circulation per Circulation FTE
9.47 9.61 9.45
2.23 4.16 3.50
52,633 29,412 35,294
Efficiency
2018 -19
Actual
2019 -20
Estimate
2020 -21
Budget
Cost per Person Served
Cost per Circulation
Circulation per Circulation FTE
9.47 9.61 9.45
2.23 4.16 3.50
52,633 29,412 35,294
Percentage of Service Population With
Library Cards
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
Percentage of Service Population With
Library Cards
31.34%
29.60%
28.83%
Materials Expenditures per Capita
$1.18
$1.29
$1.13
Materials Expenditures as a Percentage of
57,547
67,500
65,500
Operating Budget (striving for 15 %)
12.43%
13.27%
11.91%
Items per Capita (striving to meet 1.53 items
4,512
8,120
8,280
per capita standard)
1.43
1.29
1.31
Personnel Services
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel Services
$786,234
$800,124
$830,017
Supplies
12,466
15,000
15,000
Utility Services
57,547
67,500
65,500
Operations Support
2,852
5,080
3,600
Staff Support
4,512
8,120
8,280
Professional Services
2,364
1,984
2,300
Maintenance Services
0
0
0
Operating Equipment
133,882
150,000
135,000
Total
$999,857
$1,047,808
$1,059,697
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• :_J4 • :i I N :i
The FY 2020 -21 Budget increases 1.1 % from the FY 2019 -20 year end estimate with no
changes in operations.
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CULTURAL
EXPENDITURES
LIBRARY
Personnel Services
665 - 511110 Regular
665 - 511120 Overtime
665 - 511180 LTD
665 - 511210 Longevity
665- 511230 Certification Allowance
665 - 511310 FICA - Employer
665 - 511350 TMRS- Employer
665 - 511410 Health- Employer
665 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
665 - 521000 Operating Supplies
665 - 521100 Office Supplies
TOTAL Supplies
City Support Services
Utility Services
665 - 533100 Gas Utility Service
665 - 533200 Electric Utility Service
665 - 533410 Water Utility Service
TOTAL Utility Services
Operations Support
665 - 534000 Postage
665 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
665 - 535100 Uniforms
665 - 535200 Awards
665 - 535300 Memberships
665 - 535500 Training /Travel
665 - 535510 Meeting Expenses
TOTAL Staff Support
Professional Services
665 - 541365 Courier /Delivery Services
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
536,336
569,319
548,668
433,368
565,051
575,656
886
892
1,067
214
1,067
1,056
1,280
1,224
1,266
317
317
1,334
10,024
11,410
15,036
12,863
12,863
16,636
1,200
1,200
582
923
1,200
576
40,410
43,977
43,215
32,609
42,214
45,384
84,199
89,096
85,965
61,715
84,407
92,247
73,611
68,448
86,468
68,038
92,404
96,397
582
668
688
601
601
731
748,527
786,234
782,955
610,647
800,124
830,017
11,158
9,760
12,000
4,072
12,000
12,000
2,684
2,706
3,000
1,729
3,000
3.000
13,842
12,466
15,000
5,801
15,000
15,000
2,148
2,352
2,500
2,116
2,500
2,500
46,147
44,745
45,000
18,734
45,000
45,000
12,644
10,450
10,000
13,988
20,000
18,000
60,938
57,547
57,500
34,838
67,500
65,500
2,392
2,852
3,000
1,298
3,000
3,000
1,670
0
2,350
2,080
2,080
600
4,062
2,852
5,350
3,378
5,080
3,600
28
395
400
7
100
400
171
138
300
154
300
300
1,202
1,247
1,520
1,252
1,520
1,580
3,250
2,600
10,000
4,634
6,000
5,700
91
132
300
93
200
300
4,742
4,512
12,520
6,140
8,120
8,280
2,318
2,364
2,411
1,984
1,984
2,300
2,318
2,364
2,411
1,984
1,984
2,300
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EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
Operating Equipment
665 - 571000 Furniture & Fixtures < $5,000
0
0
1,000
0
1,000
0
665 - 571400 Library Materials
104,667
124,315
139,000
90,244
139,000
125,000
665 - 571600 Donation- Expense
6.853
9.567
10,000
757
10,000
10.000
TOTAL Operating Equipment
111,519
133,882
150,000
91,001
150,000
135,000
Capital Outlay
TOTAL LIBRARY 945,948 999,857 1,025,736 753,789 1,047,808 1,059,697
TOTAL CULTURAL 945,948 999,857 1,025,736 753,789 1,047,808 1,059,697
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DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT)
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Information Technologies Dept. is charged with maintaining, operating and
which many of the City operations depend. Therefore, this foundation must
be reliable, resilient and responsive. To meet these expectations, the department
focuses daily on customer service, education and planning.
The IT department increases the business return on technology investments by
creating and managing hardware and software through dedicated planning and
alignment. IT is also dedicated to ensuring a great end user experience by
designing, implementing, managing and continually improving our processes.
IT is also tasked to protect the organization and its ability to perform its mission.
We accomplish this through a comprehensive security program, managing our
data, ensuring efficiency, effectiveness and compliancy. We also strive to deploy
programs designed to engage our staff and citizens in easy and convenient ways.
ORGANIZATIONAL CHART
INFORMATION TECHNOLOGY
2018-19
2019-20
2020-21
1
1
1
-Director
Administrative Assistant
1
1
1
Senior Systems Administrator
1
1
1
Senior Computer Support Engineer
1
1
1
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INFORMATION TECHNOLOGY
Customer Services Technician II
1
1
1
Customer Services Technician 1
1
1
1
Desk Technician
1
1
1
-Help
Public Safety Administrator
1
1
1
TOTAL POSITIONS
8
8
8
Average Monthly Work Orders
2018 -19
2019 -20
2020 -21
Workload
Actual
Estimate
Budget
Average Monthly Work Orders
3840
2450
3200
Completed
Actual
Estimate
Budget
Average Monthly Hours to Complete
1.10
1.30
1.25
Work Orders
28%
10%
2.91
COVID 19 Related Activities Workhours
-
430
300
Total Projects
45
25
30
Average Monthly Project Hours
323
455
425
Total Emails Received
185,761
1,184,129
1,200,000
Total Sent Good Email
146,794
356,039
450,000
Total Teams Meetings
-
1,650
1,750
Total Teams Interoffice Chats
-
13,500
15,000
• Work Orders Completed 0 -1 Day
• Work Orders Completed 2 -3 Days
• Work Orders Completed 4 -6 Days
• Work Orders Completed 7 -10 Days
%Work Orders Completed >11 Days
Average Number of Days to Work
Orders
73%
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
• Work Orders Completed 0 -1 Day
• Work Orders Completed 2 -3 Days
• Work Orders Completed 4 -6 Days
• Work Orders Completed 7 -10 Days
%Work Orders Completed >11 Days
Average Number of Days to Work
Orders
73%
46%
55%
12%
8%
15%
7%
11%
10%
4%
7%
10%
5%
28%
10%
2.91
12.65
4.0
Personnel
Supplies
City Support Services
Utility Services
Staff Support
Professional Services
Maintenance Services
Operating Equipment
Capital Outlay
Total
$664,890
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
Supplies
City Support Services
Utility Services
Staff Support
Professional Services
Maintenance Services
Operating Equipment
Capital Outlay
Total
$664,890
$649,377
$675,298
5,340
5,135
5,600
709,039
897,237
974,666
232,362
261,206
285,125
39,076
26,250
36,000
216,399
89,125
102,599
13,946
14,500
10,000
300,645
165,805
320,369
37,103
28,070
35,000
$2,218,800
$2,136,705
2,444,657
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INFORMATION TECHNOLOGY
XXXXX
PROGRAM JUSTIFICATION AND ANALYSIS
The Information Technology FY 2020 -21 Budget increases 14.4% from the FY
2019 -20 year end estimates. Primary costs changes include increases in annual
software support costs, plus the addition of annual costs for new services such as
ADP, the new text archiving service, services added to allow work - from -home
options for staff, etc. Due to COVID -19, equipment purchases and regular desktop
replacements in Operating Equipment did not happen and will be increased in FY
2020 -21. In addition, all cell phone expenses are now consolidated into the IT
budget and removed from various departments except for charges related to
enterprise funds in order to improve transparency. Cost reductions implemented
for FY 2020 -21 include decreases in training, hardware purchases, consulting and
maintenance expenses.
Performance statistics reflect reduced productivity due to open positions and the
sudden shift of priorities in March as the City began to deal with the COVID 19
pandemic. These shifts in priorities
the FY. These costs are expected to improve as the d
are filled and the City adjusts to changes in operations as a result of the pandemic.
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PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXCX
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 - - - - --
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
INFORMATION TECHNOLOGY
Personnel Services
853 - 511110 Regular
362,580
446,491
437,979
332,564
435,556
461,976
853 - 511120 Overtime
43,509
45,966
31,189
38,502
48,280
29,606
853 - 511180 LTD
918
1,194
1,358
320
320
1,432
853 - 511210 Longevity
3,352
4,373
4,800
5,080
4,830
5,383
853 - 511310 FICA - Employer
30,421
37,600
36,261
27,990
36,427
37,308
853 - 511350 TMRS- Employer
66,095
79,775
75,744
54,983
78,345
81,057
853 - 511410 Health- Employer
46,554
48,953
58,969
33,479
45,131
57,915
853 - 511500 Workers' Compensation
411
538
559
488
488
621
TOTAL Personnel Services
553,840
664,890
646,859
493,407
649,377
675,298
Supplies
853 - 521100 Office Supplies
1,564
1,784
2,000
1,239
1,960
2,000
853 - 521300 Motor vehicle Supplies
9
71
800
0
800
800
853 - 521600 Equip Maint Supplies
5,600
3,485
3,500
1,049
2,375
2,800
TOTAL Supplies
7,173
5,340
6,300
2,288
5,135
5,600
City Support Services
853 - 532300 Computer Consulting
30,132
920
15,000
9,600
12,500
10,000
853 - 532355 Software Maint -City Wide
285,385
291,591
413,006
314,785
408,140
481,876
853 - 532360 Software Maint -Dept Specific
350,282
406,420
438,840
127,776
430,117
444,295
853 - 532400 Computer Fees & Licenses
17,667
10,108
70,015
16,403
46,480
38,495
TOTAL City Support Services
683,465
709,039
936,861
468,564
897,237
974,666
Utility Services
853 - 533300 Telephone /Land Line
40,865
44,810
56,975
27,972
54,040
62,770
853 - 533310 Telephone /Cell Phones
47,437
60,089
73,234
53,106
63,212
68,225
853 - 533320 Telephone /Air Cards
39,867
46,880
56,700
22,904
59,448
59,240
853 - 533330 Telephone /Internet
70,511
79,755
94,837
53,776
83,656
93,390
853 - 533500 vehicle Fuel
851
828
1,500
295
850
1,500
TOTAL Utility Services
199,530
232,362
283,246
158,053
261,206
285,125
Operations Support
Staff Support
853 - 535100 Uniforms
750
1,512
1,360
523
1,050
1,200
853 - 535300 Memberships
865
1,314
1,250
402
1,200
1,250
853 - 535500 Training /Travel
31,219
36,250
49,910
21,023
24,000
33,550
TOTAL Staff Support
32,834
39,076
52,520
21,947
26,250
36,000
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INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
853 - 541300 Other Consl /Prof Services 1,320
853 - 541800 IT Services -Web Design /Maint 5.745
TOTAL Professional Services 7,065
Fund Charaes /Transfers
Maintenance Services
1,050
853 - 551300 Computer Maintenance
12,028
TOTAL Maintenance Services
12,028
Rental /Leasing
0
Qperating Equipment
0
853 - 571000 Furniture & Fixtures
2,499
853 - 571200 Vehicles & Access Under $5000
0
853 - 571300 Computer & Periphe. < $5000
248,918
853 - 571401 Communication Equip LESS $500
11,172
853 - 571800 Equipment under $5,000
0
TOTAL Operating Equipment
262,589
Capital Outlay
895
853 - 581200 Vehicles & Access. > $5000
0
853 - 581300 Computer & Periphe. > $5000
80,384
853 - 581800 Equipment Over $5,000
0
TOTAL Capital Outlay
80,384
206,997 190,424 41,511 88,475 101,949
9.402 0 0 650 650
216,399 190,424 41,511 89,125 102,599
13,946 15,500 2,668 14,500 10,000
13,946 15,500 2,668 14,500 10,000
797
1,050
372
500
500
126
0
0
0
0
206,184
237,042
89,116
142,550
297,369
90,407
45,165
4,851
21,860
22,500
3.132
0
895
895
0
300,645
283,257
95,235
165,805
320,369
25,430 0 0 0 35,000
5,367 28,070 0 28,070 0
6,306 27,500 0 0 0
37,103 55,570 0 28,070 35,000
TOTAL INFORMATION TECHNOLOGY 1,838,909 2,218,800 2,470,537 1,283,673 2,136,705 2,444,657
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DEPARTMENT: 866 HUMAN RESOURCES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Human Resources Department provides services and support in the areas of
recruitment, selection, staffing, benefits administration, labor law compliance,
performance management, employee development and relations, health and
wellness, and policy administration.
GOALS AND OBJECTIVES
Deliver HR services, programs, and communications that add value for our
prospective employees and current employees.
Compete for top talent with effective recruitment strategies and an efficient
recruitment processes.
Improve employee retention by leading efforts for adoption of strategies
which promote a diverse workforce and create a great work climate.
Support the talent development of our employees through professional and
career development.
Administer HR policy and programs effectively and efficiently, while
maintaining internal customer satisfaction and meeting budget constraints.
Ensure our compensation and performance management processes are
with the goals of the organization.
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HUMAN RESOURCES
• A► •►_ I I Eel . 1
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HUMAN RESOURCES
2018 -19
2019 -20
2020 -21
Director
1
1
1
HR Manger
1
1
1
Senior Generalist
1
1
1
Generalist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
5
5
5
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HUMAN RESOURCES
XXXXX
Total No. of Employees (Avg.)
2018-1 9
2019 -20
2020 -21
Workload/Output Measures
Actual
Estimate
Budget
Total No. of Employees (Avg.)
456
460
460
# Full Time Employees (Avg.)
375
375
380
Job Announcements Posted
83
90
90
# Applications received
3,930
4,000
4,000
# Full Time Positions Filled
50
50
50
# Part Time Positions Filled
8
8
10
# Total Turnover
68
55
70
# Full Time Turnover
46
40
45
# Part Time Turnover
22
15
10
# Retirements
8
10
10
# FMLA Claims
53
43
50
# General Training Courses
14
15
15
# of tuition reimbursements
18
20
20
Budget
2018 -19
2019 -20
2020 -21
Supplies
Actual
Estimate
Budget
Personnel
$412,221
$416,457
$453,335
Supplies
606
2,200
2,700
Human Services
141,714
127,800
190,600
Operations Support
4,027
5,000
6,000
Staff Support
28,562
22,000
38,150
City Assistance
13,860
10,000
10,000
Professional Services
56,433
66,728
15,000
Operating Equipment
1,071
350
350
Total
$658,495
$630,535
$716,135
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget will increase 13.6% from the FY 2019 -20 year end
estimate. FY 2019 -20 had additional savings related to COVID -19 as training and
staff events did not happen. The increase represents returning to normal
operations.
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PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 - - - - --
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
HUMAN RESOURCES
Personnel Services
866 - 511110 Regular
282,257
302,120
289,120
227,528
297,388
302,654
866 - 511120 Overtime
1,584
0
340
537
1,000
259
866 - 511180 LTD
892
885
896
204
204
938
866 - 511210 Longevity
3,959
4,794
6,218
3,772
3,772
4,476
866 - 511310 FICA - Employer
21,295
23,927
22,605
17,118
22,235
23,501
866 - 511350 TMRS- Employer
46,331
50,443
47,220
33,397
46,425
50,129
866 - 511410 Health- Employer
34,301
24,568
39,157
28,936
40,108
50,987
866 - 511500 Workers' Compensation
378
534
372
325
325
391
866 - 511600 Unemployment Compensation
12.951
4.951
16.000
2.445
51000
20.000
TOTAL Personnel Services
403,949
412,221
421,928
314,262
416,457
453,335
Supplies
866 - 521000 Operating Supplies
0
0
3,446
682
1,500
2,000
866 - 521100 Office Supplies
823
606
700
410
700
700
TOTAL Supplies
823
606
4,146
1,091
2,200
2,700
Human Services
866 - 531100 Pre - employment Check
5,071
5,018
4,000
1,404
4,000
4,000
866 - 531150 Interview Expenses
2,569
0
3,000
124
300
1,500
866 - 531160 COBRA FSA /HSA Adm Services
0
3,390
4,500
3,704
6,000
6,000
866 - 531170 Broker Services
0
75,000
75,000
50,000
75,000
75,000
866 - 531200 Medical Co -pay
1,950
1,061
3,000
600
1,500
3,000
866 - 531300 Employee Assistance
19,915
23,772
8,000
10,483
12,000
9,600
866 - 531400 Tuition Reimbursement
9,217
15,000
19,000
17,594
19,000
15,000
866 - 531500 Employee Wellness Program
5,450
6,634
57,000
2,983
5,000
57,000
866 - 531600 Training Classes
17,255
11.840
19,500
1.214
5.000
19.500
TOTAL Human Services
61,427
141,714
193,000
88,106
127,800
190,600
City Support Services
866 - 532400 Computer Fees & Licenses
204
0
0
0
0
0
TOTAL City Support Services
204
0
0
0
0
0
Utility Services
866 - 533320 Telepohne /Air Card
494
0
0
0
0
0
TOTAL Utility Services
494
0
0
0
0
0
Operations Support
866 - 534000 Postage
0
59
0
0
0
0
866 - 534100 Advertising
2,964
2,576
6,000
325
3,000
3,000
866 - 534200 Printing & Binding
1,261
1,393
3,000
1,280
2,000
3,000
866 - 534800 Temporary Empl. Services
4.114
0
0
0
0
0
TOTAL Operations Support
8,339
4,027
9,000
1,605
5,000
6,000
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INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Staff Support
500
866 - 535100 Uniforms
312
866 - 535210 Employee Recognition - Morale
5,961
866 - 535300 Memberships
2,292
866 - 535400 Publications
450
866 - 535500 Training /Travel
2.057
TOTAL Staff Support
11,073
City Assistance
0
866 - 537100 Medical Services
10.775
TOTAL City Assistance
10,775
Professional Services
5.000
866 - 541300 Other Consl /Prof Services
9,162
TOTAL Professional Services
9,162
Maintenance Services
Operating Equipment
866 - 571000 Furniture & Fixtures 613
866 - 571300 Computer & Periphe. < $5000 0
TOTAL Operating Equipment 613
TOTAL HUMAN RESOURCES 506,860
424
500
192
500
500
21,432
28,150
8,743
12,000
28,150
2,175
2,500
1,140
2,500
2,500
0
2,000
0
2,000
2,000
4,532
5.000
896
5.000
5.000
28,562
38,150
10,972
22,000
38,150
13.860
10,000
61991
10.000
10.000
13,860
10,000
6,991
10,000
10,000
56,433
27,600
59,748
66,728
15,000
56,433
27,600
59,748
66,728
15,000
210 350 349 350 350
861 0 0 0 0
1,071 350 349 350 350
658,495
128 of 249
704,174 483,124 650,535 716,135
i•i
1 N
DEPARTMENT DESCRIPTION
Prepare monthly financial reports for the City Manager, City Council and City
departments. Process all accounts payable and receivable in a timely manner,
prepare 1099s, and prepare monthly bank reconciliations and investments report.
Maintain and process payroll for all city employees. Finance handles unclaimed
property and their subsequent disbursements to the individuals or the State.
Maintain and safe
fixed assets. Complete the annual budget and facilitate annual audit and
Comprehensive Annual Financial Report. The Finance Director also oversees the
Utility Billing and Municipal Court Divisions.
GOALS AND OBJECTIVES
Hire, train, and retain competent and caring employees.
Maintain financial systems to provide timely and accurate financial
information and reports to the City Manager, City Council, other City
departments, citizens, and other agencies.
Receive the Government Finance Officers Association Distinguished
Budget Award for the first time.
Receive the Government Finance Officers Association Certification of
Excellence in Financial Reporting for the 35th consecutive year.
Improve the 5 year budgeting and forecasting plan.
Update long term debt service plan.
ORGANIZATIONAL CHART
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FINANCE
ACCOUNTING
2018-19
2019-20
2020-21
Finance Director
1
1
1
Assistant Director
1
1
1
Staff Accountant
1
1
1
Financial Analyst
1
1
1
Accountant 1
1
1
1
Senior AP Specialist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
1 71
71
7
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FINANCE
XXXXX
Accounts payable checks 6,333 5,920 6,100
Number of Purchase Orders Processed 8,747 6,698 7,000
2018 -19
2019 -20
1 2020 -21
Workload/Output
Actual
Estimate
I Budget
Accounts payable checks 6,333 5,920 6,100
Number of Purchase Orders Processed 8,747 6,698 7,000
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative 34 35 36
Quarterly Financials completed within 30
days 0 2 4
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative 34 35 36
Quarterly Financials completed within 30
days 0 2 4
Personnel
2018 -19
2019 -20
1 2020 -21
Budget
Actual
Estimate
I Budget
Personnel
$554,199
$579,871
$601,642
Supplies
4,065
3,500
3,700
Staff Support
3,676
5,060
9,455
Professional Services
31,499
28,887
34,500
Operating Equipment
2,358
1,611
554
Total
$595,797
$618,929
$649,851
1:3 :We] c7_1►Ti Mto139l ;9 191-A 11 DU I_1 Z 1107_1 Z /-MM
The FY 2020 -21 Budget will increase 5.0% from the FY 2019 -20 year end estimate
due to additional compensation awarded from the classification and compensation
study.
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101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
FINANCE
Personnel Services
868 - 511110 Regular
868 - 511120 Overtime
868 - 511180 LTD
868 - 511210 Longevity
868 - 511230 Certification Allowance
868 - 511310 FICA - Employer
868 - 511350 TMRS- Employer
868 - 511410 Health- Employer
868 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
868 - 521000 Operating Supplies
868 - 521100 Office Supplies
TOTAL Supplies
City Support Services
868 - 532350 Software Maintenance
TOTAL City Support Services
Utility Services
Operations Support
868 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
868 - 535100 Uniforms
868 - 535300 Memberships
868 - 535500 Training /Travel
TOTAL Staff Support
Professional Services
868 - 541300 Other Consl /Prof Services
868 - 541400 Auditor /Accounting Service
868 - 541650 Investment Management Fee
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
369,450
396,687
391,824
310,158
405,073
416,716
909
2,707
1,067
1,664
1,500
924
1,181
1,161
1,215
295
295
1,292
10,314
11,310
9,457
9,457
9,457
10,770
2,200
535
291
431
800
288
28,446
31,488
30,780
23,708
31,887
32,762
61,740
66,658
64,296
46,398
66,609
69,883
48,803
43,086
60,522
47,214
63,808
68,462
480
568
506
442
442
545
523,522
554,199
559,958
439,767
579,871
601,642
2,365
1,873
2,700
1,843
2,500
2,700
1,257
2,192
11000
422
11000
11000
3,622
4,065
3,700
2,265
3,500
3,700
138
0
0
0
0
0
138
0
0
0
0
0
1,200
0
0
0
0
0
1,200
0
0
0
0
0
242
252
320
0
250
320
994
695
1,435
690
1,310
1,435
6,703
2,729
7,700
2,951
3,500
7,700
7,939
3,676
9,455
3,641
5,060
9,455
13,755
7,285
14,669
13,887
13,887
15,000
15,500
20,752
16,000
11,500
11,500
16,000
0
3,462
3,500
2,679
3,500
3,500
29,255
31,499
34,169
28,066
28,887
34,500
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INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
Rental /Leasing
Qperating Equipment
868 - 571000 Furniture & Fixtures 0 1,502 518 518 518 250
868 - 571200 Office Equipment 0 855 1,093 1,093 1,023 304
TOTAL Operating Equipment 0 2,358 1,611 1,611 1,611 554
TOTAL FINANCE 565,676 595,797 608,893 475,350 618,929 649,851
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XXXXX
DEPARTMENT: HUMAN RESOURCES
DIVISION: 872 PURCHASING & ASSET MANAGEMENT
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Purchasing and Asset Management Department is responsible for managing
the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk
Management, and Safety functions for the City.
Manages all bids, quotes, contracts and agreements, City purchases, warehouse
inventory, City property disposal, auctions, grants, and fleet vehicle registration
and titles.
The department is also responsible for the City Risk Management and Safety
program. Maintains the City Capital and Fixed Assets inventory, property and
liability insurance schedules, processes all insurance claims, insurance litigation,
and workers compensation, monitors all safety aspects of City functions,
schedules employee safety training, evaluates loss runs to identify trends and
mitigate risk.
GOALS AND OBJECTIVES
Maintain the highest levels of ethical practices for all department functions.
All City departments receive their orders in a timely manner to effectively
perform their job functions in an efficient manner.
Procure quality goods and services for all City departments, from
appropriate sources, using the most efficient and economical means at the
best possible price and make them available at the right place and time.
Use supply contracts and co -ops in order to improve delivery time of
particular items and to take advantage of quantity discounts.
Maintain a professional relationship with all City departments and vendors
insuring open communication.
Maintain the City Purchasing Manual, combining State and Local
Purchasing Legislation.
Program and oversee Purchasing training for employees to ensure
compliance with City Policy, State and Local Purchasing Legislation
Manage, review, and track City contracts and agreements. Notify
departments when contracts are expiring.
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XXXXX
PURCHASING & ASSET MANAGEMENT
Manage procedures for Capital and Fixed asset inventory and
accountability and conduct physical surveys of City property.
Manage disposal and auction activities for surplus, excess, and damaged
City property.
Manage insurance and Workers Compensation claims and
accident/incident reports with immediate response. Gather all information
for all incidents involving City property regardless of repair costs. Retain
claims, reports and litigation according to the Texas State Records
Retention Schedules.
Program and oversee safety training for employees to minimize accidents
and incidents and mitigate risk. Develop and Maintain the City Safety Policy.
ORGANIZATIONAL CHART
PURCHASING & ASSET MGMT.
2018-19
2019-20
2020-21
Purchasing Manager
1
1
1
Purchasing Specialist
1
1
1
Risk & Sa ety Specialist
1
1
TOTAL POSITIONS
1 3
1 31
3 1
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PURCHASING & ASSET MANAGEMENT
Bids and Proposals Drafted
Bids and Proposals Responses
Contracts Reviewed
Meetings with Vendors
Research Requests
Workers Comp Claims Processed
Accident and Incident Investigated
Training Classes Held
Vehicles Processed (Titles, Gas Cards,
Plates)
Fixed Asset Modifications
GovDeals Items Processed
GovDeals Total Sales
31
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Bids and Proposals Drafted
Bids and Proposals Responses
Contracts Reviewed
Meetings with Vendors
Research Requests
Workers Comp Claims Processed
Accident and Incident Investigated
Training Classes Held
Vehicles Processed (Titles, Gas Cards,
Plates)
Fixed Asset Modifications
GovDeals Items Processed
GovDeals Total Sales
31
25
24
149
100
85
106
100
120
44
50
50
75
75
100
45
40
35
74
50
75
22
25
30
245
250
250
288
144
50
263
84
50
$151,688.04
$26,400.00
$25,000.00
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$554,199
$579,871
$601,642
Supplies
4,065
3,500
3,700
Staff Support
3,676
5,060
9,455
City Assistance
31,499
28,887
34,500
Operating Equipment
2,358
1,611
554
Total
$595,797
$618,929
$649,851
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget will increase 5.0% from the FY 2019 -20 year end estimate
due to personnel increase related to the classification and compensation study
recommendation.
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101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
PURCHASING & ASSET MGT
Personnel Services
872 - 511110 Regular
872 - 511120 Overtime
872 - 511180 LTD
872 - 511210 Longevity
872 - 511230 Certification Allowance
872 - 511310 FICA - Employer
872 - 511350 TMRS- Employer
872 - 511410 Health- Employer
872 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
872 - 521000 Operating Supplies
872 - 521100 Office Supplies
TOTAL Supplies
City Support Services
Utility Services
872 - 533320 Telephone /Air Card
872 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
872 - 534000 Postage
872 - 534100 Advertising
872 - 534200 Printing & Binding
872- 534740 Business Memberships
TOTAL Operations Support
Staff Support
872 - 535100 Uniforms
872 - 535300 Memberships
872 - 535500 Training /Travel
872- 535510 Meeting Expenses
TOTAL Staff Support
City Assistance
872 - 537100 Medical Services
TOTAL City Assistance
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
143,307
159,444
156,297
124,012
162,056
162,751
0
0
0
5
0
0
454
468
485
117
117
505
2,778
3,194
3,602
3,602
3,602
4,010
0
0
0
700
700
0
10,766
12,813
12,224
9,769
12,685
12,745
23,573
26,354
25,535
18,512
25,542
27,185
14,981
11,253
16,088
11,132
15,094
16,808
173
195
202
176
176
212
196,032
213,721
214,433
168,026
219,972
224,216
397
1,036
350
85
300
350
174
625
350
75
350
350
571
1,661
700
160
650
700
0
0
280
0
280
0
253
0
0
0
0
0
253
0
280
0
280
0
24
0
50
0
0
50
1,049
5,819
6,000
2,335
4,500
6,000
29
0
50
0
0
50
0
0
1.515
1.336
11515
1.550
1,102
5,819
7,615
3,671
6,015
7,650
118
237
250
0
250
250
1,144
1,335
1,235
1,235
1,235
1,235
1,719
2,815
3,750
0
5,000
5,000
248
223
350
88
350
300
3,229
4,609
5,585
1,323
6,835
6,785
749
1,994
3,000
651
11800
2,000
749
1,994
3,000
651
1,800
2,000
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101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
Rental /Leasing
Qperatina Equipment
872 - 571000 Furniture & Fixtures
546
170
320
0
320
600
872 - 571300 Computer & Periphe. < $5,000
0
0
1,250
0
0
0
872 - 571500 Operating Equipment
0
0
0
0
0
11000
TOTAL Operating Equipment
546
170
1,570
0
320
1,600
Capital Outlay
872 - 581200 Vehicles & Access. > $5,000
28.058
0
0
0
0
0
TOTAL Capital Outlay
28,058
0
0
0
0
0
TOTAL PURCHASING & ASSET MGT 230,539 227,974 233,183 173,831 235,872 242,951
138 of 249
XXXXX
DEPARTMENT: PUBLIC WORKS
DIVISION: 877 FLEET SERVICES
FUND: 101 GENERAL FUND
Fleet Services provides maintenance, repair, upgrade and outfitting services for all
City owned vehicles and equipment totaling approximately 350 units. The list of
services include: P.M. services, fluid and filter changes, state inspections, tire
services, troubleshooting, diagnosis, and repair of mechanical and electrical
systems. Fleet Services also maintains motor pool services, vehicle and
equipment replacement schedules, spec'ing and standardization throughout the
fleet.
GOALS AND OBJECTIVES
Maintain and repair vehicles and equipment to increase their lifespan.
Optimize fleet availability by improving turn - around times.
Develop and implement fleet utilization guidelines and procedures.
Maintain and improve vehicle and equipment safety
C•7 ZICT11 i• 101_1111 [•1 k' /_1 wel M F_1 :49
139 of 249
FLEET MAINTENANCE
XXXXX
FLEET MAINTENANCE
2018 -19
2019 -20
2020 -21
Assistant Director of Public Works
1
1
1
Administrative Assistant
1
1
1
Fleet Manager
1
1
1
Fleet Foreman
1
1
1
Mechanic 1
4
4
4
TOTAL POSITIONS
8
8
8
�. �.
Work Orders:
- Police Department vehicles and equipment
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Work Orders:
- Police Department vehicles and equipment
682
550
570
-EMS vehicles and equipment
461
425
440
- Streets vehicles and equipment
202
195
180
- Administration vehicles
15
3
5
- Animal Control vehicles
36
35
34
- Facilities Services vehicles
88
85
80
-Fire vehicles and equipment
256
245
250
-Fleet Service vehicles
82
70
70
-I.T
19
12
10
- Inspection vehicles
- Marshal Service vehicles
0
2
2
-Parks vehicles and equipment
121
115
110
-Water & Sewer vehicles and equipment
232
245
220
- Utility Billing vehicles
40
45
40
- Drainage vehicles and equipment
171
150
150
- Economic Development vehicles
3
8
6
Engineering vehicles
25
16
15
- Purchasing vehicles
1
1
1
- Operations (non -asset specific)
19
11
12
-Motor Pool vehicles
150
63
60
Work Orders(in- house)
Work Orders(outside vendors)
Total Work Orders Issued
140 of 249
FLEET MAINTENANCE
XXXXX
Hours Worked
Public Safety
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
Hours Worked
Public Safety
2060.3
2325
2300
Public Works
1705.85
2750
2500
Administration Vehicles
28.00
10
5
Facilities Services Vehicles
178.90
240
200
Fleet Service Vehicles
121.1
120
120
I.T
38.90
20
15
Inspections vehicles
14,812
8,600
9,800
Parks vehicles and equipment
278.95
335
325
Economic Development vehicles
13.10
25
22.5
Engineering vehicles
59.20
40
40
Purchasing vehicles
2.00
0
0
Motor Pool vehicles
125.95
35
140
Fleet Operations
229.90
220
220
Total Hours Worked
4842.15
6120
5887.50
% of all vehicles and equipment issues
resolved without recall
95 96 97
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
% of all vehicles and equipment issues
resolved without recall
95 96 97
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$271,778
$378,041
$511,614
Supplies
137,606
196,700
216,000
City Support Services
15,887
20,000
15,000
Utility Services
8,744
11,000
12,500
Staff Support
16,752
18,300
29,700
Maintenance Services
241,291
197,000
213,000
Operating Equipment
14,812
8,600
9,800
Capital Outlay
94,940
151,643
52,600
Total
$801,810
$981,284
$1,060,214
141 of 249
FLEET MAINTENANCE
XXXXX
:16M ZfAj J4 •► :i9 Al Z
1p
The FY 2020 -21 Budget will increase 8.0% from the FY 2019 -20 year end estimate
due to personnel expenditures. The increase comes from the anticipation of being
fully staffed including hiring of an Assistant Public Works Director and from
increases related to the classification and compensation study recommendation.
142 of 249
8 -06 -2020 03:47 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
FLEET SERVICE
Personnel Services
877 - 511110 Regular
877 - 511120 Overtime
877 - 511180 LTD
877 - 511210 Longevity
877 - 511310 FICA - Employer
877 - 511350 TMRS- Employer
877 - 511410 Health- Employer
877 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
877 - 521000 Operating Supplies
877 - 521005 Supplies - Inspection Sticker
877 - 521100 Office Supplies
877 - 521200 Oil tube Suppl, Chem Supplies
877 - 521300 Motor Veh. Supplies
877 - 521600 Equip Maint Supplies
TOTAL Supplies
City Support Services
877- 532400 Computer Fees & Licenses
TOTAL City Support Services
Utility Services
877 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
Staff Support
877 - 535100 Uniforms
877 - 535200 Awards
877 - 535500 Training /Travel
877 - 535510 Meeting Expenses
TOTAL Staff Support
City Assistance
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
206,834
184,293
319,223
175,397
256,425
348,592
5,214
11,550
6,790
9,696
13,000
12,858
647
537
990
147
147
1,081
2,693
1,598
2,834
2,090
2,090
3,578
16,368
15,542
25,150
14,221
20,770
27,914
34,638
31,989
52,536
26,855
43,388
59,540
31,767
23,478
50,110
27,335
39,020
54,002
2,359
2,791
3,666
3,201
3,201
4,049
300,519
271,778
461,299
258,944
378,041
511,614
3,690
3,892
11,600
4,174
12,000
12,300
2,219
2,490
2,900
1,762
2,900
2,900
631
799
800
459
800
800
17,938
14,190
14,700
13,215
14,500
18,500
172,565
116,043
170,000
119,761
165,000
180,000
1,276
190
1,500
154
1,500
1,500
198,319
137,606
201,500
139,524
196,700
216,000
13,118
15,887
11,500
5,517
20,000
15,000
13,118
15,887
11,500
5,517
20,000
15,000
10,578
8,744
11,500
4,582
11,000
12,500
10,578
8,744
11,500
4,582
11,000
12,500
5,406
7,204
8,250
6,321
7,500
8,000
0
51
407
45
100
500
2,772
9,247
5,182
2,223
10,000
20,000
497
251
400
162
700
1,200
8,674
16,752
14,239
8,751
18,300
29,700
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101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
Professional Services
Maintenance Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXWX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
877 - 551000 Outside Fleet Repair
125,203
877 - 551050 Outside Collision Repair
43,130
877 - 551100 Building Maintenance
650
877 - 551400 Minor & Other Equip Maint
3,146
877 - 551800 Other Maintenance Agreements
11,246
TOTAL Maintenance Services
183,375
Rental /Leasing
0
0
Operating Equipment
0
877 - 571500 Operating Equipment
8,790
TOTAL Operating Equipment
8,790
Capital Outlay
0
877 - 581200 vehicles & Access. Over $5,00
26,641
877 - 581500 Equipment Over $5,000
0
TOTAL Capital Outlay
26,641
TOTAL FLEET SERVICE
220,182
145,000
96,767
145,000
160,000
13,404
35,000
18,366
32,000
35,000
707
0
0
0
0
1,319
0
0
0
0
5.679
10.000
0
20.000
18.000
241,291
190,000
115,133
197,000
213,000
14,812 4,800 2,755 8,600 9,800
14,812 4,800 2,755 8,600 9,800
28,697 151,643 151,643 151,643 52,600
66.243 0 0 0 0
94,940 151,643 151,643 151,643 52,600
750,015 801,809 1,046,481
144 of 249
686,848 981,284 1,060,214
XXXXX
DEPARTMENT: PUBLIC WORKS
DIVISION: 878 Facility Services
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Facility Services supports, maintains, and provides custodial services for 27
facilities totaling 301.656 square feet. The City buildings include City Hall,
Administration Building, Police, Fire, EMS, Community Center Central, Community
Center North, City Council Chambers, Civic Center, Public Library, Visitor Center
(Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility,
Animal Control, Aquatic Center, Fire /EMS station on I.H.35, Marion EMS station,
Records, Fire Station #3, various offices, meeting /training rooms, and storage
areas. In addition, Facility Services provides function set up for events such as
City Council, Planning and Zoning, various Boards and Commissions, Department
meetings, Municipal Court, training seminars, elections, ground breaking
ceremonies and other special events.
GOALS AND OBJECTIVES
Provide quality customer services in an effective and efficient manner.
Promote and implement energy efficiency programs to reduce utility
consumption.
Provide high - quality preventative maintenance to extend the life of facilities.
Provide safe and clean facilities.
145 of 249
FACILITY SERVICES
XXXXX
FACILITY SERVICES
2018 -19
2019 -20
2020 -21
Facility Services Manager
1
1
1
Facility Services Supervisor
1
1
1
Facility Services Administrative
Assistant
1
1
1
Facilities Technician
3
3
3
HVAC Technician
1
1
1
Facilities Maint Foreman
1
1
1
Facilities Maint Worker 1
2
2
2
TOTAL POSITIONS
10
10
10
PERFORMANCE INDICATORS
Square footage maintained
2018 -19
2019 -20
2020 -21
Workload /Output
Actual
Estimate
Budget
Square footage maintained
267.578
286.636
301.656
City Buildings Maintained
24
26
27
Completed work orders
864
1010
1160
Internal Pest Control Services
120
130
140
146 of 249
FACILITY SERVICES
XXXXX
Electrical Repairs
2018 -19
2019 -20
2020 -21
Workload /Output
Actual
Estimate
Budget
Electrical Repairs
76
216
310
Plumbing Repairs
43
50
80
HVAC Repairs
121
780
800
Carpentry
87
127
145
Misc. / other
537
567
582
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$653,672
$724,385
$732,743
Supplies
102,432
69,054
145,900
City Support Services
0
200
5,000
Utility Services
176,962
186,000
171,000
Staff Support
5,605
8,800
12,800
Professional Services
82,988
92,000
85,746
Maintenance Services
427,285
469,299
428,536
Rental Equipment
400
500
500
Operating Equipment
5,670
1,500
16,500
Capital Outlay
36,438
35,000
30,000
Total
$1,491,452
$1,586,738
$1,628,725
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 2.6% from the FY 2019 -20 year end estimates
due personnel expenditures related to the classification and compensation study
recommendation.
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101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
BUILDING MAINTENANCE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
87,488
53,554
38,305
53,554
128,000
878 - 521100 Office Supplies
878 - 511110
Regular
490,969
433,234
420,105
353,051
464,953
460,029
878 - 511120
Overtime
21,522
19,583
19,012
17,856
20,000
22,769
878 - 511180
LTD
1,561
1,291
1,292
329
329
1,416
878 - 511210
Lonegevity
13,366
12,458
12,741
11,992
11,992
14,096
878 - 511230
Certification Allowance
1,708
1,200
1,302
762
1,200
1,276
878 - 511310
FICA - Employer
38,290
34,854
34,880
27,377
38,108
36,887
878 - 511350
TMRS- Employer
85,148
75,595
72,861
56,024
79,603
81,019
878 - 511410
Health- Employer
104,224
69,599
86,391
75,113
103,343
108,429
878 - 511500
Workman's Compensation
6.309
5.859
5,562
4.857
4.857
6.822
TOTAL Personnel
Services
763,096
653,672
654,146
547,361
724,385
732,743
Supplies
878 - 521000 Operating Supplies
89,414
87,488
53,554
38,305
53,554
128,000
878 - 521100 Office Supplies
1,277
1,777
1,500
340
1,500
2,000
878 - 521200 Medical /Chem Supplies
12,336
10,878
13,000
4,633
13,000
13,000
878 - 521300 Motor Vehicle Supplies
1,150
764
500
0
500
1,400
878 - 521600 Equip Maint Supplies
1,969
1,525
1,500
0
500
1,500
TOTAL Supplies
106,145
102,432
70,054
43,278
69,054
145,900
City Support Services
878 - 532400 Computer Fees & Licenses
0
0
200
100
200
51000
TOTAL City Support Services
0
0
200
100
200
5,000
Utility Services
878 - 533100 Gas Utility Service
3,705
5,634
5,000
3,432
5,000
5,000
878- 533200 Electric Utility Service
119,391
122,101
118,000
65,662
118,000
118,000
878 - 533310 Telephone /Cell Phones
0
0
0
22
0
0
878- 533410 Water Utility Service
55,667
41,513
40,000
43,997
55,000
40,000
878 - 533500 Vehicle Fuel
8.553
7,714
81000
4,264
81000
81000
TOTAL Utility Services
187,316
176,962
171,000
117,377
186,000
171,000
Operations Support
878 - 534800 Temporary Empl. Services
30.671
0
0
0
0
0
TOTAL Operations Support
30,671
0
0
0
0
0
Staff Support
878 - 535100 Uniforms
6,161
3,567
5,000
3,142
5,000
5,000
878 - 535200 Awards
0
255
500
81
500
300
878 - 535300 Memberships
321
195
500
293
500
500
878 - 535500 Training /Travel
1,388
833
2,000
1,815
2,000
5,500
878 - 535510 Meeting Expense
876
755
11500
247
800
1.500
TOTAL Staff Support
8,747
5,605
9,500
5,578
8,800
12,800
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101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
Professional Services
0 0
878 - 541300 Prof Services /Consultng
581) 0
878 - 541310 Contractual
Services
46.333 8
TOTAL Professional Services
92,000 6
Maintenance Services
92.000 8
878 - 551100 Building
Maint Misc
82,988 9
878- 551100.Building
Maint Misc
- PD
878- 551100.Building
Maint Misc
- EMS1
878- 551100.Building
Maint Misc
- FD1
878- 551100.Building
Maint Misc
-F &F /PAR
878- 551100.Building
Maint Misc
- SENIOR
878- 551100.Building
Maint Misc
- LIB
878- 551100.Building
Maint Misc
- AAC
878- 551100.Building
Maint Misc
- BUNKER
878- 551110.Sitework
- FD2
0 0
878- 551120.Roofing
- CH
878 - 551130 Plumbing
- Misc.
878- 551130.Plumbing
- ADM
878- 551130.Plumbing
- PD
878- 551130.Plumbing
- EMS1
878- 551130.Plumbing
- SENIOR C
878- 551130.Plumbing
- FD2
878- 551130.Plumbing
- EMS4
878- 551130.Plumbing
- LIB
878- 551130.P1umbing
- YMCA
878- 551130.Plumbing
- AAC
878 - 551140 Electric
- Misc.
878- 551140.Electric
- CH
878- 551140.Electric
- ADM
878- 551140.Electric
- CIVIC C
878- 551140.Electric
- PD
878- 551140.Electric
- EMS1
878- 551140.Electric
- FD1
878- 551140.Electric
- F &F /PARKS
878- 551140.Electric
- 11CP
878- 551140.Electric
- PW
878- 551140.Electric
- EMS4
878- 551140.Electric
- LIB
878- 551140.Electric
- YMCA
878- 551140.Electric
- AAC
878- 551140.Electric
- FD3
878 - 551150 HVAC - Misc.
878- 551150.HVAC - CIVIC C
878- 551150.HVAC - PD
878- 551150.HVAC - EMS1
878- 551150.HVAC - EMS4
878- 551150.HVAC - LIB
878- 551150.HVAC - AAC
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXrXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
0 0
0 0
0( 5
581) 0
0 0
0
46.333 8
82.988 9
92,000 6
61.143 9
92.000 8
85.746
46,333 8
82,988 9
92,000 6
60,563 9
92,000 8
85,746
176,366 4
401,087 4
475,566 1
124,018 4
446,299 3
395,000
0 0
0 4
433 8
853 0
0 0
0
0 0
0 1
158 1
158 0
0 0
0
0 0
0 2
266 2
264 0
0 0
0
149 of 249
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101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
878- 551150.HVAC - AQUATIC C
0
0
12,886
12,886
0
0
878- 551150.HVAC - FD3
0
0
199
199
0
0
878- 551160.Windows, Doors - CH
0
0
544
0
0
0
878- 551160.Windows, Doors - CIVIC C
0
0
429
429
0
0
878- 551160.Windows, Doors - PD
0
0
676
1,176
0
0
878- 551160.Windows, Doors - EMS1
0
0
1,068
1,453
0
0
878- 551160.Windows, Doors - FD1
0
0
0
602
0
0
878- 551160.Windows, Doors - EMS /PURCH
0
0
602
235
0
0
878- 551160.Windows, Doors - F &F /PARKS
0
0
235
0
0
0
878- 551160.Windows, Doors - 11CP
0
0
2,349
260
0
0
878- 551160.Windows, Doors - PW
0
0
280
280
0
0
878- 551160.Windows, Doors -FD2
0
0
277
277
0
0
878- 551160.Windows, Doors - LIB
0
0
0
544
0
0
878- 551160.Windows, Doors - ABC
0
0
208
131
0
0
878- 551170.Finishes - ADM
0
0
1,055
1,055
0
0
878- 551170.Finishes - CIVIC C
0
0
1,140
1,140
0
0
878- 551170.Finishes - PD
0
0
151
22,001
0
0
878- 551170.Finishes - EMS1
0
0
16,345
17,926
0
0
878- 551170.Finishes - F &F /PARKS
0
0
379
379
0
0
878- 551170.Finishes - PW
0
0
141
141
0
0
878 - 551400 Minor & Other Equip Maint
6,318
6,259
5,000
3,502
5,000
0
878 - 551800 Other Maintenance Agreements
31,951
19,939
18,198
14,686
18,000
33,536
TOTAL Maintenance Services
214,636
427,285
584,297
264,555
469,299
428,536
Rental /Leasing
878 - 561100 Rental - Equipment
4,718
400
500
80
500
500
TOTAL Rental /Leasing
4,718
400
500
80
500
500
Operating Equipment
878 - 571600 Police /Fire /Medical Equipment
14,520
3,988
1,500
150
1,500
16,500
878 - 571700 Improvement Under $5,000
1,760
0
0
0
0
0
878 - 571800 Equipment Less $5,000
4,992
1.682
0
0
0
0
TOTAL Operating Equipment
21,272
5,670
1,500
150
1,500
16,500
Capital Outlay
878 - 581200 Vehicles & Access. Over $5,00
59,316
26,012
25,000
5,758
35,000
30,000
878 - 581800 Equipment Over $5,000
0
10,426
0
0
0
0
TOTAL Capital Outlay
59,316
36,438
25,000
5,758
35,000
30,000
TOTAL BUILDING MAINTENANCE 1,442,251 1,491,452 1,608,197 1,044,800 1,586,738 1,628,725
TOTAL INTERNAL SERVICE 5,334,250 5,994,326 6,671,465 4,147,625 6,210,063 6,742,533
150 of 249
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101- GENERAL FUND
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
PROJECTS
Professional Services
Fund Charges /Transfers
900 - 548404 Transfer Out - Capital Projec 0 0 4,000,000 0 0 500,000
TOTAL Fund Charges /Transfers 0 0 4,000,000 0 0 500,000
Maintenance Services
Rental /Leasing
TOTAL PROJECTS 0 0 4,000,000 0 0 500,000
151 of 249
XXXXX
DEPARTMENT: 901 CITY ASSISTANCE
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
The Senior Center is supported by contracting with the YMCA for programing and
a vendor to support the meal program. The Senior Center provides a social
environment for the local area seniors and a hot meal for them to enjoy.
The Patient Assistance program is an Interlocal Agreement between the City of
Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide
prescription medication free of charge or at a low cost to citizens of Schertz who
qualify for assistance under established guidelines. The Hospital agrees to
maintain a part -time intake and information office in Schertz. Prescriptions will be
filled
hospital an agreed upon amount under the yearly contract. The Hospital agrees
to provide written reports to the City and to provide the City with the complete
budget for the H This contract is for $5,000.
Advocacy Center. The Center provides a warm, homelike environment for children
who visit to be interviewed about physical or sex
-being of the child to
prevent further trauma. This agreement is for $5,000
Transportation Assistance is provided through Alamo Regional Transit for senior
citizens.
Starting in 2016 -17 the City has entered into a support agreement with the Schertz
Housing Authority to provide assistance in their mission of helping those in need
find suitable living spaces.
City Assistance
2018 -19
2019 -20 1
2020 -21
Budget
Actual
Estimate I
Budget
City Assistance
$291,811
$317,666
$320,000
Operating Equipment
11,316
15,000
10,000
Total
$303,127
$332,666
$330,000
PROGRAM JUSTIFICATION & ANALYSIS
The FY 2020 -21 Budget will decrease 0.8% from the FY 2019 -20 year end
estimate with no change in operations.
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101- GENERAL FUND
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
CITY'S ASSISTANCE
Utility Services
City Assistance
901 - 537300 Patient Assistence
5,000
5,000
5,000
5,000
5,000
5,000
901 - 537400 Transportation Assistance
28,872
42,666
45,000
42,666
42,666
45,000
901- 537500 Children's Advocacy Assistanc
5,000
5,000
5,000
5,000
5,000
5,000
901 - 537600 Schertz Housing Authority
5,000
5,000
5,000
5,000
5,000
5,000
901 - 537700 Senior Citizens Program
259.751
234.145
260,000
164.101
260.000
260,000
TOTAL City Assistance
303,623
291,811
320,000
221,767
317,666
320,000
Operating Equipment
901- 571600 Donation - Expense Sr. Center
8,467
11,316
10,000
4,322
15,000
10,000
TOTAL Operating Equipment
8,467
11,316
10,000
4,322
15,000
10,000
TOTAL CITY'S ASSISTANCE 312,091 303,127 330,000 226,089 332,666 330,000
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XXXXX
DEPARTMENT: 910 COURT RESTRICTED FUNDS
101 GENERAL
DEPARTMENT DESCRIPTION
The court security fee and court technology fees are revenues that are restricted
on use. The court technology must only be spent to purchase new or replacement
devices to improve or maintain the efficiency of the Municipal Court. Approved
purchases are computers, servers where court files are stored and computerized
ticket writers. The court security fee can only be used to add or enhance security
measure to the court room for the safety of staff and citizens. Currently the security
fee will be used to offset a Deputy Marshal position which provides security for the
Court.
Operating Equipment
Total
$2,607 $19,765 $22,992
$2,607 $19,765 $22,992
PROGRAM JUSTIFICAITON & ANALYSIS
The FY 2020 -21 Budget will increase $3,227 from the FY 2019 -20 to match the
increase in court technology fee projections.
154 of 249
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Operating Equipment
Total
$2,607 $19,765 $22,992
$2,607 $19,765 $22,992
PROGRAM JUSTIFICAITON & ANALYSIS
The FY 2020 -21 Budget will increase $3,227 from the FY 2019 -20 to match the
increase in court technology fee projections.
154 of 249
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101- GENERAL FUND
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
COURT- RESTRICTED FUNDS
Fund Charges /Transfers
Qperatinq Equipment
910- 571600 Court Technology Expenditure 6.500 2,607 22,992 0 19,765 22,992
TOTAL Operating Equipment 6,500 2,607 22,992 0 19,765 22,992
TOTAL COURT- RESTRICTED FUNDS
6,500 2,607 22,992
155 of 249
0 19,765 22,992
8 -06 -2020 03:47 PM
C I T Y O
F S C H E R T Z
PAGE:XXXXX
PROPOSED
BUDGET WORKSHEET
101- GENERAL FUND
AS OF:
JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES
(--------
- - - - -- 2019 -2020 ---------------
-------- 2020 -2021 -- - - - - -)
2017 -2018
2018 -2019
CURRENT Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET ACTUAL
YEAR END
RECOMMENDED BUDGET
LIBRARY CAMPAIGN PROJECT
Supplies
Professional Services
TOTAL MISC & PROJECTS
318,591
305,733
4,352,992 226,089
352,431
852,992
TOTAL EXPENDITURES
30,011,261
31,680,098
39,842,237 23,496,480
34,719,223
37,214,581
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XXXXX
FUND: 505 INTEREST & SINKING FUND
DESCRIPTION
This fund is used to account for the accumulation of resources for and the
payment of general long term debt principal and interest on city debt. The
Interest & Sinking portion of the property taxes are directly deposited by the
2018 -19 2019 -20 2020 -21
Budget Actual Estimate Budget
Revenue
Taxes $6,414,868
Miscellaneous 170,594
Total $6,585,462
Expenses
Professional Service $48,880
Debt Service 6,678,977
Total $6,727,858
PROGRAM JUSTIFICATION AND ANALYSIS
$6,733,000
127,500
$6,860,500
$5,000
7,022,007
$7,027,007
$6,980,821
115,000
$7,095,821
1 i11
Revenues: Revenues for FY 2020 -21 increase 3.4% from the FY 2019 -20
estimate with higher property values.
Expenses: The FY 2020 -21 Budget will increase 1.0% from the FY 2019 -20 year
end estimate following the debt service schedule.
157 of 249
8 -06 -2020 03:53 PM C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
505 -TAX I &S AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
6,148,041
6,414,868
6,733,000
6,626,502
6,733,000
6,980,821
0
0
144,003
0
0
0
6,557,697
170,594
150,000
68.920
127,500,
115,000
12,705,739
6,585,462
7,027,003
6,695,422
6,860,500
7,095,821
13,055,963
6,727,858
7,027,003
5,809,381
7,027,007
7,094,861
13,055,963
6,727,858
7,027,003
5,809,381
7,027,007
7,094,861
13,055,963
6,727,858
7,027,003
5,809,381
7,027,007
7,094,861
( 350,224)
( 142,396) (
0)
886,041
( 166,507)
960
158 of 249
8 -06 -2020 03:53 PM
505 -TAX I &S
REVENUES
2017 -2018
ACTUAL
C I T Y O
PROPOSED
AS OF:
(--------
2018 -2019
ACTUAL
F S C H E R T Z
BUDGET WORKSHEET
JUNE 30TH, 2020
- - - - -- 2019 -2020 ---------------
CURRENT Y -T -D
BUDGET ACTUAL
PROJECTED
YEAR END
PAGE:XXXXX
-------- 2020 -2021 -- - - - - -)
CITY ADMIN. ADOPTED
RECOMMENDED BUDGET
Taxes
000 - 411900 Property Tax Revenue
6,148,041
6,414,868
6,733,000
6,626,502
6,733,000
6,980,821
TOTAL Taxes
6,148,041
6,414,868
6,733,000
6,626,502
6,733,000
6,980,821
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
144,003
0
0
0
TOTAL Fund Transfers
0
0
144,003
0
0
0
Miscellaneous
000 - 491000 Interest Earned
4,352
6,774
6,000
1,671
2,500
0
000 - 491200 Investment Income
57,576
44,102
44,000
17,249
25,000
15,000
000 - 495015 Contribution from SED
360,769
0
0
0
0
0
000- 495020 Contribution From YMCA
100,000
100,000
100,000
50,000
100,000
100,000
000 - 497000 Misc Income
0
277
0
0
0
0
000 - 498000 Proceeds From Refunding
Debt 6,035,000
19,442
0
0
0
0
TOTAL Miscellaneous
6,557,697
170,594
150,000
68,920
127,500
115,000
TOTAL REVENUES
12,705,739
6,585,462
7,027,003
6,695,422
6,860,500
7,095,821
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8 -06 -2020 03:53 PM
505 -TAX I &S
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
101 - 541500 Paying Agent
4,150
4,350
5,000
2,000
5,000
5,000
101- 541502 Cost of
Bond Issuance
76,056
44,530
0
0
0
45 0O0
TOTAL Professional
Services
80,206
48,880
5,000
2,000
5,000
50,000
Debt Service
101 - 555612 Bond -GO
Refunding 2010 - Princi
285,000
300,000
0
0
0
0
101- 555612.Bond -GO
Refundin 2010 - Interes
38,475
4,500
0
0
0
0
101- 555628 Bond -CO
2007 - Principal
0
0
0
0
0
325,000
101- 555628.Bond -CO
2007 - Interest
0
0
0
0
0
98,800
101- 555629 Bond -GO
2007 Principal
290,000
300,000
315,000
315,000
315,000
0
101- 555629.Bond -GO
2007 Interest
136,312
124,305
111,823
59,117
111,823
0
101- 555630 Bond -GO
SR2008 Principal
475,000
0
0
0
0
0
101- 555630.Bond -GO
SR2008 Interest
9,809
0
0
0
0
0
101- 555631 Bond -GO
SR2009 Principal
550,000
93,575
0
0
0
0
101- 555631.Bond -GO
SR2009 Interest
249,138
120,100
0
0
0
0
101 - 555633 Bond -GO
SR2011 Principal
240,000
250,000
260,000
260,000
260,000
270,000
101- 555633.Bond -GO
SR2011 Interest
327,038
318,463
308,888
157,044
308,888
296,938
101- 555634 Bond -GO
2011A Refund - Principa
635,000
485,000
475,000
475,000
475,000
485,000
101- 555634.Bond -GO
2011A Refund - Interest
87,701
74,515
63,551
34,542
63,551
52,367
101- 555635 Bond -GO
2012 - Principal
335,000
345,000
355,000
355,000
355,000
365,000
101- 555635.Bond -GO
2012 - Interest
168,095
157,945
149,170
77,248
149,170
138,370
101 - 555636 Tax Note
- SR2013 - Principal
170,000
0
0
0
0
0
101- 555636.Tax Note
- SR2013 - Interest
1,445
0
0
0
0
0
101- 555637 Tax Note
- SR2013A - Principe
165,000
0
0
0
0
0
101- 555637.Tax Note
- SR2013A - Interest
1,072
0
0
0
0
0
101- 555638 Bond -GO
2014 Refund- Principal
100,000
100,000
100,000
100,000
100,000
100,000
101- 555638.Bond -GO
2014 Refund - Interest
289,775
286,775
283,775
142,638
283,775
280,775
101- 555639 Tax Note
- SR2015 - Principal
35,000
35,000
35,000
0
35,000
40,000
101- 555639.Tax Note
- SR2015 - Interest
2,532
1,923
1,313
652
1,313
700
101- 555640 Bond -Ref
2015 Bond - Principal
490,000
660,000
675,000
675,000
675,000
690,000
101- 555640.Bond -GO
Ref 2015 - Interest
92,725
81,225
66,188
37,313
66,188
47,400
101- 555641 Tax Note
- SR2015A- Principal
145,000
150,000
150,000
0
150,000
150,000
101- 555641.Tax Note
- SR2015A - Interest
11,507
9,267
7,007
3,504
7,007
4,697
101- 555642 Bond -GO
SR2016- Principal
205,000
215,000
225,000
225,000
225,000
235,000
101- 555642.Bond -GO
SR2016- Interest
167,606
159,206
150,406
77,453
150,406
141,207
101 - 555643 Bond- TaxableB
CO SR2016 -Princ
55,000
55,000
60,000
60,000
60,000
60,000
101- 555643.Bond- Taxable
CO SR2016- Intere
47,238
45,588
43,863
22,381
43,863
42,063
101 - 555644 Bond- NonTaxA
CO SR2016- Princi
165,000
175,000
180,000
180,000
180,000
190,000
101- 555644.Bond- NonTax
CO SR2016- Interes
69,469
62,669
55,569
29,584
55,569
48,169
101 - 555645 Bond -CO
SR2017- Principal
245,000
280,000
357,413
290,000
357,413
405,000
101- 555645.Bond -CO
SR2017 - Interest
178,688
139,025
63,063
67,413
63,063
126,800
101- 555646 Bond -GO
SR2017 - Principal
135,000
150,000
155,000
155,000
155,000
160,000
101- 555646.Bond -GO
SR2017 - Interest
143,944
114,225
109,650
55,988
109,650
104,925
101- 555647 Bond -GO
2018 Refund- Principa
0
550,000
560,000
560,000
560,000
570,000
101- 555647.Bond -GO
2018 Refund - Interes
73,567
122,112
110,346
58,141
110,346
98,368
101- 555648 Bond -CO
SR2018 - Principal
0
210,000
220,000
220,000
220,000
235,000
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8 -06 -2020 03:53 PM
505 -TAX I &S
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
101- 555648.Bond -CO 2018 - Interest
0
214,951
187,263
96,381
187,263
175,888
101- 555649 Bond -GO 2018 Ref - Principal
0
95,000
580,000
580,000
580,000
530,000
101- 555649.Bond -GO 2018 Ref - Interest
0
193,609
227,444
120,972
227,444
199,694
101 - 555650 Bond -CO 2019 - Principal
0
0
250,000
250,000
250,000
255,000
101- 555650.Bond -CO 2019- Interest
0
0
130,275
67,013
130,275
122,700
TOTAL Debt Service
6,816,134
6,678,977
7,022,003
5,807,381
7,022,007
7,044,861
Other Financing Sources
101- 556300 Payment To Refund Debt
6.159.623
0
0
0
0
0
TOTAL Other Financing Sources
6,159,623
0
0
0
0
0
TOTAL NON DEPARTMENTAL
13,055,963
6,727,858
7,027,003
5,809,381
7,027,007
7,094,861
TOTAL GENERAL GOVERNMENT 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861
TOTAL EXPENDITURES 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861
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XXXXX
FUND: 202 WATER & SEWER
DESCRIPTION
and solid waste functions and is managed by the Public Works Department. Staff
is responsible for the
and wastewater service and infrastructure. This includes the water distribution
ansport is the Schertz- Seguin Local
Government Corporation. Wastewater treatment is handled by the Cibolo Creek
Municipal Authority. Garbage collection is handled by Bexar Waste.
Revenues
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Revenues
Franchises
$224,928
$261,992
Permits
0
3,000
Fees
24,575,500
25,907,843
Fund Transfers
348,302
146,400
Miscellaneous
2,476,326
855,618
Total
$27,124,473
$27,174,853
Expenses
Non Departmental $4,691,243 $4,215,105
Business Office 828,453 965,105
W &S Administration 23,542,137 23,229,289
Projects 0 1,638,000
Total $28,233,380 $29,08Z394
PROGRAM JUSTIFICATION AND ANALYSIS
$238,750
0
24,803,500
146,400
315,718
$25,504,368
$0
901,536
23,828,299
0
$24,727,835
Revenue: Revenues for FY 2020 -21 are expected to decrease 6.1 % from the FY
2019 -20 year end estimate with lower water and sewer fees after COVID -19.
Expenses: The FY 2020 -21 Budget decreases 15.0% from the FY 2019 -20 year
end estimates due to fewer projects being funded which offset increases in the
W &S Administration.
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PROPOSED BUDGET WORKSHEET
202 -WATER & SEWER AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Franchises
Permits
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
BUSINESS OFFICE
TOTAL GENERAL GOVERNMENT
PUBLIC WORKS
W & S ADMINISTRATION
TOTAL PUBLIC WORKS
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
263,469
224,928
227,380
261,992
261,992
238,750
0
0
0
3,000
3,000
0
23,293,054
24,074,917
24,575,500
18,656,813
25,907,843
24,803,500
141,510
348,302
4,271,255
109,800
146,400
146,400
3,495,149
2,476,326
465,218
310,442
855,618
315,718
27,193,182
27,124,473
29,539,353
19,342,047
27,174,853
25,504,368
5,877,000 3,862,790 3,250,000 0 3,250,000 0
822,393 828,453 946,023 681,054 965,105 901,536
6,699,393 4,691,243 4,196,023 681,054 4,215,105 901,536
21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299
21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299
0 0 1,638,000 139,507 0 0
0 0 1,638,000 139,507 0 0
28,476,512 28,233,380 29,539,353 17,164,522 27,444,394 24,729,835
( 1,283,330) ( 1,108,907) 0 2,177,525 ( 269,541) 774,533
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PROPOSED BUDGET WORKSHEET
202 -WATER & SEWER AS OF: JUNE 30TH, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Franchises
000 - 421490 Cell Tower Leasing
263.469
224.928
227,380
261.992
261.992
238.750
TOTAL Franchises
263,469
224,928
227,380
261,992
261,992
238,750
Permits
000- 436010 Network Nodes
0
0
0
3,000
3,000
0
TOTAL Permits
0
0
0
3,000
3,000
0
Fees
000 - 455200 Garbage Collection Fee
4,960,183
5,130,049
5,280,000
3,869,479
5,200,000
5,280,000
000 - 455500 Water & Sewer Transfer Fee (
10)
10
0
0
0
0
000 - 455600 Fire Line Fees
29,015
33,160
33,000
0
0
33,000
000- 455700 Recycle Fee Revenue
305,469
328,531
336,000
247,345
330,000
336,000
000 - 455800 W &S Line Constructn Reimbur
36,474
23,182
20,000
21,427
21,427
20,000
000 - 457100 Sale of Water
10,666,527
11,089,576
10,914,000
8,310,357
12,000,000
11,100,000
000 - 457110 Edwards Water Lease
54,872
34,244
40,000
55,616
55,616
40,000
000 - 457120 Water Transfer Charge -Selma
26,420
50,571
30,000
17,169
34,000
30,000
000 - 457200 Sale of Meters
143,916
95,390
120,000
83,360
103,000
120,000
000 - 457400 Sewer Charges
6,816,996
7,281,618
7,550,000
5,917,379
7,900,000
7,592,000
000- 457500 Water Penalties
250,316
5,659
250,000
132,205
260,000
250,000
000 - 459200 NSF Check Fee - Water &Sewer
2,875
2.925
2,500
2.475
3.800
2.500
TOTAL Fees
23,293,054
24,074,917
24,575,500
18,656,813
25,907,843
24,803,500
Fund Transfers
000 - 486000 Transfer In - Reserves
0
0
4,124,855
0
0
0
000 - 486100 Transfer In
0
207,302
0
0
0
0
000 - 486204 Interfnd Chrg- Drainage Billin
141.510
141.000
146,400
109.800
146,400
146,400
TOTAL Fund Transfers
141,510
348,302
4,271,255
109,800
146,400
146,400
Miscellaneous
000 - 490000 Misc Charges
10,989
10,434
5,000
5,787
10,400
10,500
000 - 491000 Interest Earned
44,859
69,496
75,000
22,036
440,000
40,000
000 - 491200 Investment Income
158,054
227,580
240,000
136,361
200,000
120,000
000 - 495013 Capital Contribution -W &S
3,132,348
1,975,524
0
0
0
0
000 - 496000 Water Construction Reserve Ac
1
0
0
1
0
0
000- 497000 Misc Income -W &S
17,267
55,590
20,000
75,537
80,000
20,000
000 - 498110 Salary Reimb -SSLGC
131,630
137,703
125,218
70,720
125,218
125,218
000- 498200 Reimbursmnt -W &S Project
1
0
0
0
0
0
TOTAL Miscellaneous
3.495.149
2,476.326
465,218,
310.442
855.618
315,718
TOTAL REVENUES
27,193,182
27,124,473
29,539,353
19,342,047
27,174,853
25,504,368
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GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
NON DEPARTMENTAL
Professional Services
Fund Charges /Transfers
101- 548406 Transfer To Public Improvemen
5,825,000
3,800,000
3,250,000
0 3,250,000 0
TOTAL Fund Charges /Transfers
5,825,000
3,800,000
3,250,000
0 3,250,000 0
Maintenance Services
Other Financing Sources
101- 556000 Issuance Costs
52,000
62,790
0
0 0 0
TOTAL Other Financing Sources
52,000
62,790
0
0 0 0
Capital Outlay
TOTAL NON DEPARTMENTAL
5,877,000 3,862,790 3,250,000
165 of 249
0 3,250,000 0
XXXXX
DEPARTMENT: FINANCE
DIVISION: 176 WATER AND SEWER UTILITY BILLING
FUND: 202 WATER AND SEWER
DEPARTMENT DESCRIPTION
Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility
payments and post to
Conduct sewer averaging annually. Collect payments for other departments.
Collect debt for various departments. Solve complaints in timely and fair manner.
Collect payments for other utilities and service providers. Take care of meter box
maintenance.
GOALS AND OBJECTIVES
Continue to provide friendly and efficient services to our customers.
To encourage and educate our customers to use delivery of e-mail
statements.
To encourage and educate our customers to pay their utility bill by using
automatic draft payments services, online web payments, and e-
services through their financial institution.
To read water meters in a safe, reliable, and efficient manner
Provide accurate and expedited utility billing statements
166 of 249
UTILITY BILLING
• A► •►_ I I Eel . 1
XXXXX
UTILITY BILLING
2018 -19
2019 -20
2020 -21
Billing Manager
1
1
1
-Utility
Billing Asst. Manager
1
1
1
-Utility
Billing Clerk II
2
2
0
-Utility
Billing Clerk
2
2
4
-Utility
Meter Tech 1
2
2
3
Meter Tech I1
1
1
0
TOTAL POSITIONS
9
9
9
167 of 249
UTILITY BILLING
XXXXX
Personnel Services
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel Services
$434,343
$481,310
$496,696
Supplies
2,308
3,200
5,100
City Support Services
250
42,900
5,000
Utility Services
6,763
9,200
9,200
Operations Support
126,535
124,500
120,500
Staff Support
4,822
4,460
6,400
Professional Services
246,532
242,800
253,000
Maintenance Services
6,540
6,500
5,040
Operating Equipment
360
430
600
Capital Outlay
0
49,805
0
Total
$828,453
$965,105
$901,536
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget decreases 9.6% from the FY 2019 -20 year end estimate.
Personnel increases from the classification and compensation study
recommendation are offset by no capital outlay purchases and no software
upgrades for FY 2020 -21.
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202 -WATER & SEWER
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 - - - - --
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
BUSINESS OFFICE
Personnel
Services
176- 532400 Computer Fees & Licenses
176 - 511110
Regular
293,782
298,731
317,221
244,336
317,221
325,655
176 - 511120
Overtime
6,797
4,945
3,200
4,294
6,000
6,845
176- 511180
LTD
891
816
983
221
221
1,010
176 - 511210
Longevity
5,611
4,646
5,546
5,546
5,546
6,164
176- 511310
FICA - Employer
22,643
23,430
24,936
18,715
24,936
25,908
176 - 511350
TMRS- Employer
54,856
49,628
52,676
36,481
52,676
55,261
176 - 511410
Health- Employer
67,161
50,494
73,290
54,008
73,290
74,167
176 - 511500
Workers' Compensation
1,461
1,654
1,626
1,420
1,420
1,686
TOTAL Personnel
Services
453,201
434,343
479,478
365,021
481,310
496,696
Supplies
0
9,500
9,500
176 - 534800 Temporary Empl. Services
16.037
0
0
176- 521000
Operating Supplies
1,164
873
1,700
1,505
1,700
3,000
176 - 521100
Office Supplies
1,752
1,435
2,100
845
1,500
2,100
TOTAL Supplies
176 - 535100 Uniforms
2,916
2,308
3,800
2,351
3,200
5,100
Human Services
Li LV "pporL cervices
176- 532400 Computer Fees & Licenses
0
0
0
42,271
42,271
0
176 - 532900 Contingencies
1
250
4,501
629
629
5,000.
TOTAL City Support Services
1
250
4,501
42,900
42,900
5,000
Utility Services
176 - 533310 Telephone /Cell Phone
1,026
1,914
2,345
1,562
1,700
3,200
176 - 533500 Vehicle Fuel
0
4.849
91000
5.159
7.500
6.000
TOTAL Utility Services
1,026
6,763
11,345
6,721
9,200
9,200
Operations Support
176 - 534000 Postage
72,670
80,006
93,000
52,794
75,000
90,000
176- 534200 Printing & Binding
43,682
41,915
56,000
14,454
40,000
21,000
176 - 534300 Equipment Maintenance - Copie
9,028
4,614
9,500
0
9,500
9,500
176 - 534800 Temporary Empl. Services
16.037
0
0
0
0
0
TOTAL Operations Support
141,417
126,535
158,500
67,248
124,500
120,500
Staff Support
176 - 535100 Uniforms
2,715
1,950
2,709
1,341
2,000
2,300
176- 535200 Awards
30
193
200
0
200
200
176 - 535300 Memberships
30
30
100
37
10
100
176 - 535500 Training /Travel
802
2,516
3,500
1,636
2,000
3,500
176 - 535510 Meeting Expenses
179
133
250
222
250
300
TOTAL Staff Support
3,755
4,822
6,759
3,236
4,460
6,400
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202 -WATER & SEWER
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXX9(X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
176 - 541800 Credit Card Fees
208,802
243,699
240,000
168,800
240,000
250,000
176 - 541810 Credit Cards Fees - AMEX
1.498
2.833
3,000
1.183
2.800
3.000
TOTAL Professional Services
210,300
246,532
243,000
169,982
242,800
253,000
Fund Charges /Transfers
Maintenance Services
176 - 551800 Other Maintenance Agreements
6,120
6,540
8,040
3,360
6,500
5,040
TOTAL Maintenance Services
6,120
6,540
8,040
3,360
6,500
5,040
Rental /Leasing
Qperating Equipment
176- 571000 Furniture & Fixtures
3,147
360
600
430
430
600
176 - 571400 Communication Equip LESS $500
510
0
0
0
0
0
TOTAL Operating Equipment
3,657
360
600
430
430
600
Capital Outlay
176 - 581200 Vehicles & Access. Over $5,00
0
0
30,000
0
30,000
0
176 - 581700 IMPROVEMENTS OVER $5,000
0
0
0
19,805
19,805
0
TOTAL Capital Outlay
0
0
30,000
19,805
49,805
0
TOTAL BUSINESS OFFICE
■ IiC rtyii�l�aiai�i.'�' \Rtbli/i1��iW
822,393 828,453 946,023 681,054 965,105 901,536
6,699,393 4,691,243 4,196,023 681,054 4,215,105 901,536
170 of 249
DEPARTMENT: PUBLIC WORKS
DIVISION: 575 WATER & SEWER ADMINISTRATION
FUND: 202 WATER AND SEWER
The Water and Wastewater division of Public Works provides reliable water and
wastewater services to all Schertz residents through maintenance, repair, strategic
planning, inspection of new infrastructure, and the expansion of water and
wastewater services. the
employees offer excellent customer service, participate in community events,
provide a weekly chipping service, meet with developers and utility providers,
review plat and subdivision plans, as well as review water and wastewater
construction plans. In addition, the Water and Wastewater division oversees the
drought and water conservation plans /ordinance, provides letters of availability
and Certificates of Convenience and Necessity, assists other departments, and
conduct department training, education, and planning.
GOALS AND OBJECTIVES
Provide an efficient and reliable water and wastewater system that meets
all of the State rules and regulations.
Ensure an adequate future water supply.
Engage personnel in making decisions to strengthen ability to respond
promptly to daily events.
Emphasize safety to our employees to reduce preventable accidents.
Promote water conservation, delivery of quality services, and providing
accurate and timely responses to customer requests.
ORGANIZATION CHART
171 of 249
XXXXX
XXXXX
WATER AND SEWER ADMINISTRATION
WATER & SEWER ADMINISTRATION
2018 -19
2019 -20
2020 -21
Director
1
1
1
Assistant Director Water /Wastewater Manager)
1
1
1
Senior Administrative Assistant
1
1
1
Clerk/Dispatcher
1
1
1
Schertz -Se uin Local Government Corp Gen Mgr
1
1
1
Water & Sewer Supervisor (Superintendent)
1
1
1
Water & Sewer Foreman
1
1
1
Serviceman 111
1
1
1
Serviceman II
5
5
5
Serviceman 1
101
101
10
TOTAL POSITIONS
231
231
23
172 of 249
XXXXX
WATER AND SEWER ADMINISTRATION
Water Accounts
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Water Accounts
16434
16734
17000
Miles of Water Main
227
230
232
Miles of Sewer Main
115
118
122
Gallons Pumped (Edwards), acre feet
2018 -19
2019 -20
2020 -21
Efficient
Actual
Estimate
Budget
Gallons Pumped (Edwards), acre feet
125
135
138
Gallons Received (SSLGC), acre feet
5224
6000
6000
Gallons Distributed, acre feet
4937
5300
5500
New Meter Installed
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
New Meter Installed
311
350
350
New Service Taps
0
10
10
Water Service Calls
1085
1250
1250
Water Main Break, Service Repair Calls
1079
1200
1200
Sewer Backup and Repair Calls
784
825
850
173 of 249
XXXXX
WATER AND SEWER ADMINISTRATION
Personnel Services
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel Services
$1,350,479
$1,494,633
$1,543,403
Supplies
313,562
222,200
187,500
City Support Services
52,962
62,860
166,535
Utility Services
3,480,075
3,554,550
3,575,800
Operations Support
9,193
11,250
11,300
Staff Support
35,762
38,000
39,500
City Assistance
205
500
500
Professional Services
373,084
349,000
409,615
Fund Charges /Transfers
8,545,539
6,355,534
6,470,624
Maintenance Services
8,857,026
8,835,140
9,166,090
Other Costs
38,436
40,000
40,000
Debt Service
480,954
2,100,622
2,106,932
Rental /Leasing
(30,307)
4,000
4,500
Operating Equipment
35,167
12,000
8,000
Capital Outlay
0
149,000
98,000
Total
$23,542,137
$23,229,289
$23,828,299
Projects
$0
$1,638,000
$0
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget will increase 2.6% from the FY 2019 -20 year end estimate
for increased sewer treatment costs from the new winter average. Additional
increases include personnel expenditures related to being fully staffed and for the
classification and compensation study recommendation.
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202 -WATER & SEWER
PUBLIC WORKS
EXPENDITURES
& S ADMINISTRATION
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXO(X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
575 - 532500 City Insurance - Commercial
575 - 511110
Regular
814,575
882,187
949,873
809,169
949,873
988,783
575 - 511120
Overtime
35,780
40,045
17,945
40,069
53,000
21,213
575 - 511180
LTD
2,577
2,618
3,005
719
719
3,160
575 - 511210
Longevity
22,187
20,146
27,542
22,381
22,381
24,270
575 - 511230
Certification Allowance
13,606
15,798
13,201
10,948
13,201
13,201
575 - 511240
Vehicle /phone Allowance
0
0
0
519
900
900
575 - 511310
FICA - Employer
63,139
70,862
76,758
63,294
76,758
79,885
575 - 511350
TMRS- Employer
150,648
153,905
160,789
127,161
160,789
170,396
575 - 511410
Health- Employer
149,132
155,416
208,469
167,536
208,469
231,608
575 - 511500
Workers' Compensation
8.212
9.503
9.783
8.543
8.543
9.987
TOTAL Personnel
Services
1,259,856
1,350,479
1,467,365
1,250,338
1,494,633
1,543,403
Supplies
3,575,800
575 - 521000
Operating Supplies
8,247
11,240
9,000
5,807
9,000
9,000
575 - 521100
Office Supplies
1,004
1,478
1,500
1,398
1,500
1,500
575 - 521200
Medical /Chem Supplies
1,023
955
1,500
812
1,200
1,500
575 - 521400
Plumbing Supplies
17,818
78,927
50,000
29,202
50,000
50,000
575 - 521405
Water Meters -New
150,235
220,754
125,000
119,508
160,000
125,000
575 - 521600
Equip Maint Supplies
9
208
500
0
500
500
TOTAL Supplies
178,336
313,562
187,500
156,727
222,200
187,500
Human Services
City Support Services
575 - 532500 City Insurance - Commercial
45,441
51,068
50,068
56,697
56,697
57,000
575- 532800 Employee Appreciation Events
1,953
1,894
2,500
1,996
2,500
2,500
575 - 532900 Contingencies
12,435
0
107,035
3,663
3,663
107,035
TOTAL City Support Services
59,829
52,962
159,603
62,356
62,860
166,535
Utility Services
575 - 533100 Gas Utility Service
1,178
1,377
1,500
1,321
1,500
1,500
575 - 533200 Electric Utility Service
295,137
302,733
320,000
179,781
305,000
320,000
575 - 533310 Telephone /Cell Phones
2,729
2,543
3,500
1,422
3,000
3,500
575 - 533320 Telephone /Air Cards
218
170
800
124
350
800
575- 533400 Water Purchase
3,175,122
3,129,241
3,200,000
2,322,605
3,200,000
3,200,000
575 - 533410 Water Utility Service
9,456
1,538
10,000
1,264
2,200
10,000
575 - 533500 Vehicle Fuel
44,240
42.472
40,000
28.239
42.500
40.000
TOTAL Utility Services
3,528,081
3,480,075
3,575,800
2,534,756
3,554,550
3,575,800
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EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operations
Support
147
575 - 534000
Postage
207
575 - 534100
Advertising
971
575 - 534200
Printing & Binding
38
575 - 534300
Equipment Maintenance - Copie
5,202
TOTAL Operations Support
6,419
Staff Support
5 500
5,50Q
575 - 535100
Uniforms
8,982
575 - 535300
Memberships
5,758
575 - 535500
Training /Travel
8,973
575 - 535510
Meeting Expenses
1,648
575- 535600
Professional Certification
222
TOTAL Staff
Support
25,583
City Assistance
15,000
1,158
575 - 537100
Medical Services
333
TOTAL City
Assistance
333
Professional
Services
0
575 - 541200
Legal Svcs
211,625
575 - 541300
Other Consl /Prof Services
102,431
575 - 541305
Cell Tower Management Fees
64,122
575 - 541400
Auditor /Accounting Service
24,000
575 - 541500
Paying Agent
800
575 - 541650
Misc Expenses
203
TOTAL Professional
Services
403,181
Fund Charges
/Transfers
29,000
575 - 548040
Contribution To CVLGC
300,000
575- 548050
Contribution to SSLG
2,906,068
575 - 548060
Contribution to COMA
410,650
575 - 548101
Transfer Out - General Fund
0
575 - 548106
Transfer Out- Special Events
3,640
575 - 548600
Inter -fund Charges -Admin
1,344,140
575 - 548610
Interfund Charge -Fleet
129,890
575 - 548700
Bad Debt Expense
70,807
575- 548800
Depreciation Expense
2,150,733
575 - 548900
Amortization Expense
0
TOTAL Fund
Charges /Transfers
7,315,927
272
300
147
250
300
2,950
5,000
3,350
5,000
5,000
284
500
0
500
500
5,687
5,500
4,880
5 500
5,50Q
9,193
11,300
8,377
11,250
11,300
17,645
15,000
14,871
15,000
16,500
5,946
6,000
5,701
6,000
6,000
11,013
15,000
10,085
15,000
15,000
1,158
2,000
1,124
2,000
2,000
0
0
0
0
0
35,762
38,000
31,781
38,000
39,500
205
1,500
76
500
500
205
1,500
76
500
500
178,159
200,000
202,548
220,000
200,000
82,647
112,965
24,655
29,000
112,965
80,634
68,214
77,585
80,000
71,650
30,644
24,000
19,000
19,000
24,000
1,000
1,000
600
1,000
1,000
0
0
0
0
0
373,084
406,179
324,388
349,000
409,615
480,000
100,000
100,000
100,000
300,000
3,807,218
4,006,734
3,646,879
4,006,734
3,875,323
577,775
726,800
103,925
726,800
723,850
0
4,000
0
4,000
4,000
0
0
0
0
0
1,365,998
1,385,000
1,038,750
1,385,000
1,450,827
140,288
132,937
99,703
133,000
116,624
0
0
0
0
0
2,162,879
0
0
0
0
11,381
0
0
0
0
8,545,539
6,355,471
4,989,257
6,355,534
6,470,624
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PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance
Services
40,000
36,605
40,000
40,000
36,615
38,436
575 - 551100
Building Maintenance
1,572
6
5,000
1,639
5,000
5,000
575 - 551300
Computer Maintenance
6,218
6,377
17,500
8,992
12,000
17,500
575 - 551400
Minor & Other Equip Maint
25
167
2,500
1,124
2,500
2,500
575 - 551500
Water Maintenance
138,060
152,846
155,000
27,588
155,000
155,000
575 - 551510
Waste Contractor Expense
4,687,548
4,848,197
4,540,000
2,943,964
4,500,000
4,721,600
575 - 551520
Sewer Treatment -COMA /MUD
3,636,298
3,797,306
4,316,000
2,176,733
4,000,000
4,100,000
575 - 551530
Sewer Maintenance
28,650
32,067
84,000
68,438
80,000
84,000
575 - 551540
I &I Maintenance
0
6,033
60,000
0
60,000
60,000
575 - 551600
Street Maintenance Materials
20,867
13,736
20,000
18,784
20,000
20,000
575 - 551720
Low Flow Rebate Program
50
50
250
300
400
250
575 - 551800
Other Maintenance Agreements
260
240
240
160
240
240
TOTAL Maintenance
Services
8,519,547
8,857,026
9,200,490
5,247,722
8,835,140
9,166,090
Other Costs
575 - 554100 State Water Fees -TCEQ
TOTAL Other Costs
Debt Service
575 - 555900 Debt Service
575- 555900.Interest Expense
TOTAL Debt Service
Rental /Leasing
575 - 561000 Rental - Building & Land
575 - 561100 Rental- Equipment
575 - 561200 Lease /Purchase Payments
TOTAL Rental /Leasing
Qperating Equipment
575 - 571000 Furniture & Fixtures
575 - 571200 Vehicles & Access. LESS $5,00
575 - 571500 Minor Equipment
575 - 571800 Equipment Under $5,000
TOTAL Operating Equipment
36,615
38,436
40,000
36,605
40,000
40,000
36,615
38,436
40,000
36,605
40,000
40,000
0
0
1,500,000
1,240,000
1,500,000
1,560,000
382,603
480,954
600,622
311,501
600,622
546,932
382,603
480,954
2,100,622
1,551,501
2,100,622
2,106,932
2,783
2,866
3,500
2,952
3,500
3,500
0
0
1,000
0
500
1,000
54,000
( 33,173)
0
104.000
0
0
56,783
( 30,307)
4,500
106,952
4,000
4,500
1,072
3,321
5,000
2,247
5,000
5,000
0
3,621
0
0
0
0
2,954
0
3,000
6,364
7,000
3,000
0
28,224
0
0
0
0
4,025
35,167
8,000
8,611
12,000
8,000
Capital Outlay
575 - 581200 Vehicles & Access. Over $5,00 0 0 60,000 0 60,000 0
575 - 581800 Equipment Over $5,000 0 0 89,000 34,514 89,000 98,000
TOTAL Capital Outlay 0 0 149,000 34,514 149,000 98,000
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PUBLIC WORKS
EXPENDITURES
Water Line Relocation
Aviation Heights
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XX>P(X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
TOTAL W & S ADMINISTRATION 21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299
TOTAL PUBLIC WORKS 21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299
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202 -WATER & SEWER
MISC & PROJECTS
EXPENDITURES
PROJECTS
City Support Services
Qperations Support
Professional Services
900 - 541100 ENGINEERING
900 - 541300 PROFESSIONAL SERVICES
TOTAL Professional Services
Fund Charges /Transfers
Maintenance Services
900 - 551900 CONSTRUCTION
TOTAL Maintenance Services
Rental /Leasing
TOTAL PROJECTS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
0 0 0 16,223 0 0
0 0 0 500 0 0
0 0 0 16,723 0 0
0 0 1,638,000 122,784 0 0
0 0 1,638,000 122,784 0 0
0 0 1,638,000
179 of 249
139,507 0 0
8 -06 -2020 03:51 PM
C I T Y O
F S C H E R T Z
PAGE:XXXXX
PROPOSED
BUDGET WORKSHEET
202 -WATER & SEWER
AS OF:
JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES
(--------
- - - - -- 2019 -2020 ---------------
-------- 2020 -2021 -- - - - - -)
2017 -2018
2018 -2019
CURRENT Y -T -D
PROJECTED CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET ACTUAL
YEAR END RECOMMENDED BUDGET
FM3009 RD &BRIDGE EXPNDSN
Professional Services
Maintenance Services
TOTAL MISC & PROJECTS
0
0
1,638,000 139,507
0 0
TOTAL EXPENDITURES
28,476,512
28,233,380
29,539,353 17,164,522
27,444,394 24,729,835
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XXXXX
FUND: 411 CAPITAL RECOVERY FUND
h
(Water & Sewer)
DESCRIPTION
The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. Capital
Recovery projects are based on the number of connections sold to increase
pumping, storage and transmission water lines, and wastewater programs. Impact
funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of
Insurance and Texas Commission on Environmental Quality rules and regulations.
The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14.
GOALS AND OBJECTIVES
Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations and
future growth in the community.
Provide citizens with quality projects completed on -time and on- budget.
Design a 3 million gallon ground storage and booster station
State law mandates that the Water/Wastewater Capital Recovery plan
be updated at least every five years. The last study was 2011.
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CAPITAL RECOVERY FUND - WATER
Revenue
Fees $1,061,672
Miscellaneous 161,999
Total $1,223,672
Expenses
Non Departmental $1,375,984
Total $1,375,984
PROGRAM JUSTIFICATION AND ANALYSIS
$1,100,000
169,000
$1,269,000
$103,500
$103,500
$1,100,000
72,000
$1,172,000
$206,000
$206,000
Projects for FY 2020 -21 include conducting the Water /Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the 1
million gallon elevated tank at Corbett which was funded in FY 2018 -19.
182 of 249
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Revenue
Fees $1,061,672
Miscellaneous 161,999
Total $1,223,672
Expenses
Non Departmental $1,375,984
Total $1,375,984
PROGRAM JUSTIFICATION AND ANALYSIS
$1,100,000
169,000
$1,269,000
$103,500
$103,500
$1,100,000
72,000
$1,172,000
$206,000
$206,000
Projects for FY 2020 -21 include conducting the Water /Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the 1
million gallon elevated tank at Corbett which was funded in FY 2018 -19.
182 of 249
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PROPOSED BUDGET WORKSHEET
411- CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
1,544,962 1,061,672 1,100,000 939,677 1,100,000 1,100,000
102.749 161.999 1801000 77.774 169.000 72.000
1,647,711 1,223,672 1,280,000 1,017,451 1,269,000 1,172,000
1,000
1,375,984
256,000
52,015
103,500,
206,000
1,000
1,375,984
256,000
52,015
103,500
206,000
1,000
1,375,984
256,000
52,015
103,500
206,000
1,646,711
( 152,312)
1,024,000
965,436
1,165,500
966,000
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PROPOSED BUDGET WORKSHEET
411- CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2020
REVENUES
Fees
000 - 455900 Cap Rcvey -Water
TOTAL Fees
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
000 - 491200 Investment Income
TOTAL Miscellaneous
TOTAL REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
1,544,962 1,061,672 11100,000 939,677 111001000 11100,000
1,544,962 1,061,672 1,100,000 939,677 1,100,000 1,100,000
5,527
3,383
5,000
2,766
4,000
2,000
97,222
158,616
175,000
75,008
165,000
70,000
102,749
161,999
180,000
77,774
169,000,
72,000
1,647,711
1,223,672
1,280,000
1,017,451
1,269,000
1,172,000
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411- CAPITAL RECOVERY - WATER
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
City Support Services
Utility Services
Operations Sunnort
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
101- 541200 Legal Svcs -Water 0
101- 541300 Professional Services -Cap Pla 0
101- 541400 Auditor /Accounting Service 1,000
TOTAL Professional Services 1,000
Fund Charges /Transfers
101- 548406 Transfer Out- Water /Sewer Proj 0
TOTAL Fund Charges /Transfers 0
Maintenance Services
Debt Service
Operating Equipment
Capital Outlay
TOTAL NON DEPARTMENTAL
0 5,000 0 2,500 5,000
0 250,000 51,015 100,000 200,000
984 1,000 1,000 1 000 1,000
984 256,000 52,015 103,500 206,000
1,375,000 0 0 0 0
1,375,000 0 0 0 0
1,000 1,375,984
185 of 249
256,000 52,015 103,500 206,000
XXXXX
FUND: 421 CAPITAL RECOVERY FUND
SEWER
(Water & Sewer)
DESCRIPTION
The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. Capital
Recovery projects are based on the number of connections sold to increase
pumping, storage and transmission water lines, and wastewater programs. Impact
funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of
Insurance and Texas Commission on Environmental Quality rules and regulations.
Wastewater Capital Recovery was moved to its own fund in FY 2013 -14
GOALS AND OBJECTIVES
Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations and
future growth in the community.
Preliminary engineering and land acquisition for a waste water treatment
plant for South Schertz. Initiate plans for the Southeast Quad Pump
Station and the Ground Storage and Distribution Main for South Schertz.
State law mandates that the Water/Wastewater Capital Recovery Plan
be updated at least every five years. Last study was in 2011. Currently
the Sedona WWTP serves the Crossvine Subdivision area but will be
eliminated when the new CCMA WWTP comes on line. A sewer line and
lift- station will be needed to accomplish this project.
Initiate and institute a study to implement reuse water throughout the
City.
Provide citizens with quality projects completed on -time and on- budget.
186 of 249
XXXXX
CAPITAL RECOVERY FUND - SEWER
•.�t_► i I g •: .
Budget
2018 -19
2019 -20
2020 -21
Actual
Estimate
Budget
Revenue
Fees $598,137 $510,800 $600,000
Miscellaneous 165,710 123,500 72,000
Total $763,847 $634,300 $672,000
Expenses
Non Departmental $5,421 $258,000 $208,000
Total $5,421 $258,000 $208,000
PROGRAM JUSTIFICATION AND ANALYSIS
Projects for FY 2020 -21 include conducting the Water /Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the
construction of the main trunk line in southern Schertz that will connect to the new
sewer treatment facility being added to the area.
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PROPOSED BUDGET WORKSHEET
421- CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
821,969 598,137 600,000 486,321 510,800 600,000
85.591 165.710 103,000 86.363 123.500 72.000
907,560 763,847 703,000 572,685 634,300 672,000
493,208
5,421
260,500,
141,612
258,000,
208,000
493,208
5,421
260,500
141,612
258,000
208,000
493,208
5,421
260,500
141,612
258,000
208,000
414,352
758,426
442,500
431,073
376,300
464,000
188 of 249
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PROPOSED BUDGET WORKSHEET
421- CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
000 - 455910 Cap Rcvey -Waste Water 794,969 608,937 600,000 486,321 500,000 600,000
000 - 455913 Cap Rcvey -North Sewer Treat 27,000 ( 10,800) 0 0 10,800 0
TOTAL Fees 821,969 598,137 600,000 486,321 510,800 600,000
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
3,799
3,141
3,000
1,635
3,500
2,000
000 - 491200 Investment Income
104,840
139,329
100,000
83,236
120,000
70,000
000 - 491800 Gain /Loss Capital One Sewer (
11,126) (
8,567)
0
0
0
0
000 - 491900 Unrealize Gain /Loss -Captl On(
11,922)
31,806
0
1,493
0
0
TOTAL Miscellaneous
85,591
165,710
103,000
86,363
123,5Q01
72,000
TOTAL REVENUES
907,560
763,847
703,000
572,685
634,300
672,000
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421- CAPITAL RECOVERY - SEWER
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
Operations Sunnort
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional
Services
0
101- 541200
Legal Services -Sewer
0
101 - 541300
Professional Services -Cap Pla
0
101 - 541400
Auditor /Accounting Service
1,000
101 - 541650
Investment Mgt Fee -Sewer
4,360
TOTAL Professional
Services
5,360
Fund Charges
/Transfers
5,421
101- 548406
Transfer Out- Water /Sewer Prjc
487,848
TOTAL Fund
Charges /Transfers
487,848
Maintenance
Services
0
TOTAL NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
0
5,000
0
2,500
2,500
0
250,000
137,217
250,000
200,000
984
1,000
1,000
1,000
1,000
4,437
4,500
3,395
4,500
4,500
5,421
260,500
141,612
258,000
208,000
0
0
0
0
0
0
0
0
0
0
493,208 5,421
493,208 5,421
190 of 249
260,500 141,612
260,500 141,612
258,000 208,000
258,000 208,000
DEPARTMENT DESCRIPTION
The Public Works Drainage Department is responsible for the maintenance and
management of drainage channels, storm water inlets, floodways, road right -of -ways,
alleys, and compliance with regulations, as well as reviewing the issuance of permits for
development that might affect the infrastructure such as subdivision plans, and providing
guidance to other departments as needed. The revenues come from a fee charged to
structure, such as buildings, parking lots, or driveways.
GOALS AND OBJECTIVES
Protect lives and property.
Institute best management practices in the maintenance of our natural creek ways
and earthen channels to ensure water quality, reduce erosion, and increase
conveyance.
Technical review and issuance of floodplain permits, floor insurance rate map
revision, floodplain violation identification, coordination and prosecution support.
Review storm water infrastructure plans
Continue to evaluate, consider, and pursue all available resources for improving
management of the local storm water infrastructure.
Provide Storm water pollution and floodplain awareness to the community and city
personnel.
191 of 249
XXXXX
PUBLIC WORKS DRAINAGE
XXXXX
DRAINAGE
2018-19
2019-20
2020-21
Drainage Foreman
1
1
1
Drainage Worker 11
2
2
2
Drainage Worker 1
5
5
5
TOTAL POSITIONS
1 81
8
PERFORMANCE INDICATORS
Acres of Alleys Mowed
Acres of Rights-of-Way (ROW) Mowed
Acres of Drainage Ditches Mowed
5.15
2018-19
2019-20
2020-21
1 Workload/Output
Actual
Estimate
Budget
Acres of Alleys Mowed
Acres of Rights-of-Way (ROW) Mowed
Acres of Drainage Ditches Mowed
5.15
5.15
5.15
57.46
66.46
66.46
158.75
158.75
158.75
Monthly Operating Expenditures 103,075 105,475 118,677
2018-19
2019-20
2020-21
i Efficiency
Actual
Estimate
Budget
Monthly Operating Expenditures 103,075 105,475 118,677
ROW Maintenance & Mowing, Hours 3410 5040 5040
Drainage Mowing, Hours 820 920 1000
Drainage Structure Maintenance,
Hours 1660 1800 1900
192 of 249
2018-19
2019-20
2020-21
�
Effectiveness
Actual
� Estimate
Budget
ROW Maintenance & Mowing, Hours 3410 5040 5040
Drainage Mowing, Hours 820 920 1000
Drainage Structure Maintenance,
Hours 1660 1800 1900
192 of 249
PUBLIC WORKS DRAINAGE
XXXXX
2018 -19 2019 -20 2020 -21
Budget Actual Estimate Budaet
Revenue
Permits
$3,860
$4,000
$4,000
Fees
1,200,722
1,205,000
1,230,000
Fund Transfers
27,000
0
176,563
Miscellaneous
56,610
20,521
33,000
Total
$1,288,192
$1,229,521
$1,443,563
Expenses
Personnel
$301,277
$395,746
$401,146
Supplies
4,517
5,900
6,000
City Support Services
3,266
5,500
35,500
Utility Services
15,022
10,750
14,700
Operations Support
0
0
1,050
Staff Support
9,597
8,500
13,700
City Assistance
63
150
500
Professional Services
1,475
6,500
41,500
Fund Charges /Transfers
791,503
479,659
532,167
Maintenance Services
32,767
92,000
83,000
Other Costs
100
100
200
Debt Services
5,535
124,200
122,100
Rental /Leasing
55
250
500
Operating Equipment
4,474
1,500
2,500
Capital Outlay
0
110,500
189,000
Projects
0
0
0
Total
$1,169,651
$1,241,255
$1,443,563
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The FY 2020 -21 revenue from drainage fees is expected to increase 17.4%
with a transfer from reserves to purchase replacement capital equipment.
Expenses: The FY 2020 -21 Budget will increase 16.3% from the FY 2019 -20 year end
estimate to purchase additional capital equipment and provide additional mowing that will
no longer be covered by the state.
193 of 249
8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
204 - DRAINAGE AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Permits
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
PUBLIC WORKS
DRAINAGE
TOTAL PUBLIC WORKS
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
3,960
3,860
4,000
2,440
4,000
4,000
1,159,910
1,200,722
1,230,000
909,142
1,205,000
1,230,000
0
27,000
0
0
0
176,563
194,255
56,610
33,000
12,578
20,521.
33,000
1,358,125
1,288,192
1,267,000
924,160
1,229,521
1,443,563
1,013,430 1,169,651 1,265,709 697,166 1,241,255 1,443,563
1,013,430 1,169,651 1,265,709 697,166 1,241,255 1,443,563
0 0 0 1,384 0 0
0 0 0 1,384 0 0
1,013,430 1,169,651 1,265,709 698,551 1,241,255 1,443,563
344,696 118,540 1,291 225,610 ( 11,734) 0
194 of 249
8 -06 -2020 03:52 PM
204 - DRAINAGE
REVENUES
2017 -2018
ACTUAL
C I T Y O
PROPOSED
AS OF:
(--------
2018 -2019
ACTUAL
F S C H E R T Z
BUDGET WORKSHEET
JUNE 30TH, 2020
- - - - -- 2019 -2020 ---------------
CURRENT Y -T -D
BUDGET ACTUAL
PROJECTED
YEAR END
PAGE:XXXXX
-------- 2020 -2021 -- - - - - -)
CITY ADMIN. ADOPTED
RECOMMENDED BUDGET
Permits
000 - 432400 Floodplain Permit
3,960
3,860
4,000
2,440
4,000
4,000
TOTAL Permits
3,960
3,860
4,000
2,440
4,000
4,000
Fees
000- 457500 Drainage Penalties
10,537
32
10,000
4,250
5,000
10,000
000 - 457600 Drainage Fee
1,149,373
1,200,690
1,220,000
904,892
1,200,000
1,220,000
TOTAL Fees
1,159,910
1,200,722
1,230,000
909,142
1,205,000
1,230,000
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
0
0
0
176,563
000 - 486405 Transfer -In Grant Fund
0
27,000
0
0
0
0
TOTAL Fund Transfers
0
27,000
0
0
0
176,563
Miscellaneous
000 - 491000 Interest Earned
3,481
3,366
3,000
391
750
3,000
000 - 491200 Investment Income
26,509
29,227
30,000
8,686
15,000
30,000
000 - 497000 Miss Income - Drainage
164,265
24,017
0 (
229)
( 229)
0
000 - 497100 MISC INCOME -SCRAP METAL
SALES 0
0
0
3,730
5,000
0
TOTAL Miscellaneous
194,255
56,610
33,000
12,578
20,521
33,000
TOTAL REVENUES
1,358,125
1,288,192
1,267,000
924,160
1,229,521
1,443,563
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8 -06 -2020 03:52 PM
204 - DRAINAGE
PUBLIC WORKS
EXPENDITURES
DRAINAGE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
1,868
3,300
2,618
3,300
3,300
579 - 521100 Office Supplies
579 - 511110
Regular
217,842
197,031
254,260
151,410
254,260
243,178
579 - 511120
Overtime
7,897
4,209
5,500
2,047
5,500
5,930
579 - 511180
LTD
669
597
788
144
144
754
579 - 511210
Longevity
7,891
8,341
9,166
8,616
8,616
9,474
579 - 511230
Certification Allowance
2,400
2,170
4,800
1,408
2,000
4,800
579 - 511310
FICA - Employer
16,826
16,431
20,940
11,798
20,940
20,149
579 - 511350
TMRS- Employer
36,687
34,246
44,234
23,581
44,234
42,977
579 - 511410
Health- Employer
46,245
34,703
56,886
35,445
56,886
70,404
579 - 511500
Workers' Compensation
3,146
3,550
3,626
3,166
3,166
3,480
TOTAL Personnel
Services
339,603
301,277
400,200
237,614
395,746
401,146
Supplies
579 - 521000 Operating Supplies
2,972
1,868
3,300
2,618
3,300
3,300
579 - 521100 Office Supplies
198
200
500
348
500
500
579 - 521200 Medical /Chem Supplies
1,603
2,448
2,000
1,867
2,000
2,000
579 - 521300 Motor Vehicle Supplies
0
0
200
0
100
200
TOTAL Supplies
4,773
4,517
6,000
4,833
5,900
6,000
Human Services
City Support Services
579 - 532500 City Insurance - Commercial
5,409
3,266
4,000
2,836
3,500
4,000
579 - 532800 EMPLOYEE APPRECIATION EVENTS
0
0
2,500
1,202
2,000
1,500
579 - 532900 Contingencies
1,465
0
4,000
0
0
30,000
TOTAL City Support Services
6,874
3,266
10,500
4,038
5,500
35,500
Utility Services
579- 533310 Telephone /Cell Phones
1,048
1,059
1,200
333
750
1,200
579 - 533500 Vehicle Fuel
12,969
13,963
12,000
7,862
10,000
13,500
TOTAL Utility Services
14,017
15,022
13,200
8,194
10,750
14,700
Operations Support
579 - 534000 Postage
0
0
50
0
0
50
579 - 534200 Printing & Binding
0
0
1,000
0
0
1,000
TOTAL Operations Support
0
0
1,050
0
0
1,050
Staff Support
579 - 535100 Uniforms
3,340
6,438
6,000
3,432
6,000
6,000
579 - 535300 Memberships
0
129
500
500
500
500
579 - 535500 Training /Travel
1,998
2,690
5,000
1,125
1,500
5,000
579 - 535510 Meeting Expenses
228
191
1,200
0
500
1,200
579- 535600 Professional Certification
192
150
11000
0
0
11000
TOTAL Staff Support
5,758
9,597
13,700
5,056
8,500
13,700
196 of 249
8 -06 -2020 03:52 PM
204 - DRAINAGE
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
500
579 - 537100 Medical Services
98
TOTAL City Assistance
98
Professional Services
80
579- 541200 Legal Svcs
78
579 - 541310 Contractual Services
7,340
579 - 541400 Auditor /Accounting Service
1,500
TOTAL Professional Services
8,918
Fund Charges /Transfers
2,107
579 - 548101 Transfer Out - General Fund
0
579 - 548106 Transfer Out- Special Events
1,213
579 - 548202 Transfer Out to Water & Sewer
0
579- 548500 Interfund Charges -Admin
271,430
579 - 548600 Interfund Charges -Water
141,510
579 - 548610 Interfund Charge -Fleet
83,355
579 - 548700 Bad Debt Expense
3,965
579 - 548800 Depreciation Expense
115,709
TOTAL Fund Charges /Transfers
617,182
Maintenance Services
0
579 - 551610 Drainage Channel Maintenance
1,090
TOTAL Maintenance Services
1,090
Other Costs
0
579 - 554100 State Storm Water Fee -TCEQ
100
TOTAL Other Costs
100
Debt Service
579- 555900 Debt Service 0
579- 555900.Interest Expense 8,206
TOTAL Debt Service 8,206
Rental / Leasina
579 - 561100 Rental - Equipment 0
TOTAL Rental /Leasing 0
Qperatinq Equipment
579- 571200 Vehicles & Access Less $5,000 0
579 - 571500 Equipment Under $5,000 6.812
TOTAL Operating Equipment 6,812
63
500
80
150
500
63
500
80
150
500
0
5,000
0
0
5,000
0
5,000
2,107
5,000
35,000
1.475
1,500
1.500
1.500
1.500
1,475
11,500
3,607
6,500
41,500
0
1,000
0
1,000
1,000
0
0
0
0
0
152,777
0
0
0
0
295,157
243,114
182,334
243,114
285,506
141,000
146,400
109,800
146,400
146,400
95,005
89,145
66,859
89,145
99,261
0
0
0
0
0
107.564
0
0
0
0
791,503
479,659
358,992
479,659
532,167
32,767
92,000
71,702
92,000
83,000
32,767
92,000
71,702
92,000
83,000
100
200
100
100
200
100
200
100
100
200
0
120,000
0
120,000
120,000
5,535
4,200
2,085
4,200
2,100
5,535
124,200
2,085
124,200
122,100
55
500
0
250
500
55
500
0
250
500
4,474
0
0
0
0
0
2,000
864
1,500
2,500
4,474
2,000
864
1,500
2,500
197 of 249
8 -06 -2020 03:52 PM
204 - DRAINAGE
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXX9(X
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Capital Outlay
579 - 581200 Vehicles & Access. Over $5,00
0
0
35,500
0
35,500
0
579 - 581500 Machinery /Equipment
0
0
75,000
0
75.000
189.000
TOTAL Capital Outlay
0
0
110,500
0
110,500
189,000
TOTAL DRAINAGE
1,013,430
1,169,651
1,265,709
697,166
1,241,255
1,443,563
TOTAL PUBLIC WORKS
1,013,430
1,169,651
1,265,709
697,166
1,241,255
1,443,563
198 of 249
8 -06 -2020 03:52 PM
204 - DRAINAGE
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXX9(X
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
PROJECTS
City Support Services
Qperations SUppOrt
Professional Services
Maintenance Services
900 - 551900 Construction 0 0 0 1.384 0 0
TOTAL Maintenance Services 0 0 0 1,384 0 0
Capital Outlay
TOTAL PROJECTS
TOTAL MISC & PROJECTS
0
0
0
0
0
0
1,384
1,384
0
0
0
0
TOTAL EXPENDITURES
1,013,430
1,169,651
1,265,709
698,551
1,241,255
1,443,563
199 of 249
XXXXX
FUND: 203 EMERGENCY MEDICAL
SERVICES (EMS)
DEPARTMENTAL DESCRIPTION
Schertz Emergency Medical Services responds to 911 requests for ambulance
service across a 220 square mile service area that includes the municipalities of
Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western
Guadalupe County, Comal County Emergency Services District (ESD) #6 (about
25% of Comal County including the City of Garden Ridge); and a small portion of
unincorporated Bexar County. We also work with individual at -risk patients to
insure they have the best access to primary healthcare and that their medical
needs are being met before an emergency occurs. We educate our employees
by providing over fifty hours of Continuing Education annually and over thirty
hours for our first responders. We provide ambulance demonstrations and stand-
by event coverage to further the knowledge of Emergency Medical Services and
injury /illness prevention and preparedness.
GOALS AND OBJECTIVES
Provide efficient pre - hospital healthcare services to the communities that
we serve.
Integrate the care that we provide with the rest of the healthcare system to
reduce demand for 911 services while elevating access to care and
appropriate destination management for the citizens we serve.
Provide appropriate and timely education and training to our employees
and our first responders to ensure the best and most current standard of
care is provided.
Provide high quality pre - hospital training and community education for the
communities we serve and the region as a whole.
Provide education and assistance to the community to prevent and
prepare them for medical emergencies through community education,
demonstrations, immunizations, and CPR and Automatic External
Defibrillator training programs.
Be the preferred employer for pre - hospital healthcare providers in the
State of Texas
200 of 249
XXXXX
EMERGENCY MEDICAL SERVICES (EMS)
Be thoroughly prepared for man -made and natural disasters in our
jurisdiction, region, and statewide.
Meet the needs of our customers and to solidify relationships and
agreements with all eight cities, three counties and one Emergency
Services District for which we provide service.
ORGANIZATIONAL CHART
EMS
2018 -19
2019 -20
2020 -21
Director
1
1
1
Operations Manager
1
1
1
Clinical Manager
1
1
1
Community Health Coordinator
1
1
1
Training Coordinator
1
1
1
Office Manager
1
1
1
Instructor
0
0
1
Senior Administrative Asst.
1
1
1
Billing Specialist
2
3
3
Billing Clerk
1
0
0
EMS Supervisor
3
3
3
Field Training Officer
3
3
3
MIH Paramedic
1
1
1
Paramedic
25
25
26
EMT
3
3
5
P/T Paramedics
15
15
15
P/T EMT
5
5
5
P/T Supply Coordinator
0
1
1
TOTAL POSITIONS
1 651
661
70
201 of 249
XXXXX
EMERGENCY MEDICAL SERVICES (EMS)
- �- �-
Requests for EMS Service
2018 -19
2019 -20
2020 -21
Workload /Output
Actual
Estimate
Budget
Requests for EMS Service
10,759
11,233
11,611
Transports to Hospitals
6,738
6,869
7,192
Hospital to Hospital Transports
911
850
900
Collections per Transport
468.64
475.00
475.00
Students Enrolled in EMT
90
90
110
Certification Classes
Trips billed for Alamo Heights
577
700
700
Members of EMS Passport
412
500
500
Response Time 90% Reliability
2018 -19
2019 -20
2020 -21
Efficient
Actual
Estimate
Bud et
Response Time 90% Reliability
13:59
13:00
13:00
Total Time on Task (Minutes)
56:30
57:00
57:00
Transport Percentage
63%
62%
63%
Days Sales Outstanding
45
47
45
Mutual Aid Requested
47
35
40
Students Graduated from EMT
Certification Classes
61
56
65
Critical Failures / 100,000 miles
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
Critical Failures / 100,000 miles
5.2
4
8
Fleet Accidents/ 100,000 miles
3.8
4
4
Cardiac Arrest Save %
8%
10%
10%
Correct recognition of STEMI
81%
75%
80%
EMT Class Certification Pass Rate
96%
92%
92%
202 of 249
XXXXX
EMERGENCY MEDICAL SERVICES (EMS)
Revenue
Fees $5,941,235 $6,352,296 $6,621,567
Inter - Jurisdictional 3,161,147 2,847,959 3,028,357
Miscellaneous 103,432 147,300 135,500
Total $9,205,814 $9,347,555 $9,785,425
Expenses
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Revenue
Fees $5,941,235 $6,352,296 $6,621,567
Inter - Jurisdictional 3,161,147 2,847,959 3,028,357
Miscellaneous 103,432 147,300 135,500
Total $9,205,814 $9,347,555 $9,785,425
Expenses
Personnel
$4,200,948
$4,398,536
$4,590,954
Supplies
393,102
368,600
359,500
City Support Services
64,105
136,879
136,000
Utility Services
133,236
129,500
137,000
Operations Support
63,624
48,639
49,500
Staff Support
56,092
62,700
69,500
City Assistance
556,463
558,367
562,367
Professional Services
97,492
134,000
118,500
Fund Charges /Transfers
3,076,256
2,721,685
2,993,790
Maintenance Services
11,819
29,200
30,000
Debt Service
113,549
281,008
0
Rental /Leasing
100,780
65,118
67,000
Operating Equipment
77,063
65,000
72,000
Capital Outlay
0
346,000
517,000
Total
$8,944,529
$9,345,231
$9,703,111
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2020 -21 are expected to increase4.7% from FY
2019 -20 year end estimates for additional transports and an increase on the
inter jurisdictional contracts.
Expenses: The FY 2020 -21 Budget will increase 3.8% from the FY 2019 -20 year
end estimate. Additional personnel expenditures for new staff are offset by
additional revenue brought in by the calls those staff will be on.
203 of 249
8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
203 -EMS AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Inter - Jurisdictional
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
PUBLIC SAFETY
SCHERTZ EMS
TOTAL PUBLIC SAFETY
MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
4,754,620
5,941,235
6,492,050
4,247,157
6,352,296
6,621,567
2,861,992
3,161,147
2,991,594
2,229,446
2,847,959
3,028,357
135,601
103,432
115,500
107,039
147,300,
135,500
7,752,214
9,205,814
9,599,144
6,583,642
9,347,555
9,785,425
7,702,476
8,944,529
9.598,811
6,629,223
9,345,231
9,703,111
7,702,476
8,944,529
9,598,811
6,629,223
9,345,231
9,703,111
7,702,476
8,944,529
9,598,811
6,629,223
9,345,231
9,703,111
49,738
261,285
333
( 45,582)
2,324
82,314
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REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXO(X
Fund Transfers
Miscellaneous
000 - 491000
Interest Earned
4,403
(--------
- - - - --
2019 -2020 ---------------
1,800
-------- 2020 -2021 -- - - - - -)
000 - 491200
Investment Income
2017 -2018
2018 -2019
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
000 - 493203
Donations -EMS
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
000 - 493205
Donations -Golf Tournament
18,595
( 2,160)
0
0
0
0
Fees
Misc Income
49,966
48,056
50,000
35,096
60,000
60,000
000 - 456100
Ambulance /Mileage Transprt Fe
4,517,954
5,652,205
6,210,950
4,057,625
6,097,146
6,340,467
000 - 456110
Passport Membership Fees
25,275
23,860
28,000
24,645
27,000
28,000
000 - 456120
EMT Class - Fees
98,770
97,379
99,000
65,380
99,000
99,000
000 - 456122
CE Class - Fees
23,458
22,312
27,000
17,693
20,000
15,000
000- 456130
Immunization Fees
3,008
2,764
2,000
6,278
7,500
3,000
000 - 456140
Billing Fees - External
23,016
23,569
25,000
17,560
24,500
26,000
000 - 456150
Standby Fees
38,518
25,185
30,000
15,185
20,000
25,000
000 - 456155
Community Services Support
72,888
52,320
50,000
17,803
23,000
50,000
000 - 456160
MIR Services
13,960
29,192
20,000
24,889
34,000
35,000
000 - 458110
Sale of Merchandise - GovDea(
62,327)
12,399
0
0
0
0
000 - 459200
NSF Check Fee
100
50
100
100
150
100
TOTAL Fees
4,754,620
5,941,235
6,492,050
4,247,157
6,352,296
6,621,567
Inter - Jurisdictional
000 - 473500
Seguin /Guadalupe Cc Support
843,578
843,578
843,577
702,982
843,577
843,577
000 - 474300
Cibolo Support
346,468
410,583
439,612
329,709
439,612
473,115
000 - 475100
Comal Cc ESD #6
116,813
125,159
133,064
98,885
133,064
141,411
000 - 475200
Live Oak Support
213,152
232,140
237,775
178,331
237,775
246,256
000- 475300
Universal City Support
281,284
300,092
305,996
229,497
305,996
321,566
000 - 475400
Selma Support
111,886
148,697
161,001
120,751
161,001
171,441
000- 475500
Schertz Support
556,325
581,537
602,583
451,937
602,583
667,049
000 - 475600
Santa Clara Support
10,447
10,790
11,137
8,353
11,137
11,455
000 - 475800
Marion Support
15,187
16,347
16,849
12,636
16,849
18,375
000 - 475910
TASPP Program
366.853
492.224
240,000
96,365
96.365
134.112
TOTAL Inter - Jurisdictional
2,861,992
3,161,147
2,991,594
2,229,446
2,847,959
3,028,357
Fund Transfers
Miscellaneous
000 - 491000
Interest Earned
4,403
5,018
4,000
981
1,800
2,500
000 - 491200
Investment Income
6,237
9,919
9,500
8,851
12,000
5,000
000 - 493203
Donations -EMS
913
625
2,000
5,726
6,000
2,000
000 - 493205
Donations -Golf Tournament
18,595
( 2,160)
0
0
0
0
000 - 497000
Misc Income
49,966
48,056
50,000
35,096
60,000
60,000
000 - 497100
Recovery of Bad Debt
55,488
2,977
50,000
6,124
7,500
6,000
000 - 497110
Collection Agency -Bad Debt
0
38.996
0
50.261
60.000
60.000
TOTAL Miscellaneous
135,601
103,432
115,500
107,039
147,300
135,500
TOTAL REVENUES
7,752,214
9,205,814
9,599,144
6,583,642
9,347,555
9,785,425
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C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
PUBLIC SAFETY
EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
SCHERTZ EMS
Personnel
Services
280 - 532350 Software Maintenance
280 - 511110
Regular
2,167,653
2,314,458
2,474,883
1,854,688
2,500,000
2,501,046
280 - 511120
Overtime
710,157
759,746
734,285
569,291
750,000
723,148
280 - 511180
LTD
6,389
6,310
6,494
1,598
1,598
6,625
280 - 511210
Longevity
45,125
43,266
44,585
44,279
45,000
46,756
280 - 511220
Clothing Allowance
10,980
11,616
12,168
9,592
12,168
12,480
280 - 511230
Certification Allowance
18,805
23,080
23,400
11,200
23,400
21,320
280 - 511310
FICA - Employer
217,875
241,927
246,355
181,446
247,000
252,813
280 - 511350
TMRS- Employer
478,819
474,190
484,783
333,131
450,000
497,124
280 - 511410
Health - Employer
350,227
284,039
311,434
320,563
311,434
468,000
280 - 511500
Workers' Compensation
37,002
42,315
66,345
57,936
57,936
61,642
TOTAL Personnel
Services
4,043,032
4,200,948
4,404,732
3,383,725
4,398,536
4,590,954
Supplies
7,000
280 - 533500 Vehicle Fuel
73,325
81,429
80,000
49,217
70,000
280 - 521000
Operating Supplies
657
510
2,000
1,171
2,000
2,000
280 - 521010
Operating Supplies -EMT Class
21,940
21,638
26,000
14,649
25,000
25,000
280 - 521020
Operating Supplies -CE Class
7,740
4,599
16,000
1,814
15,000
9,000
280 - 521025
Community Support Supplies
53,272
41,949
40,000
16,050
20,000
25,000
280 - 521030
Operating Supplies- MIH
77
0
1,000
0
0
1,000
280 - 521100
Office Supplies
3,200
2,880
3,500
1,639
2,500
3,500
280 - 521200
Medical /Chem Supplies
250,857
300,042
265,000
225,490
285,000
275,000
280 - 521250
Immunization Supplies
2,922
19,011
14,600
4,014
14,600
14,000
280 - 521300
Motor veh. Supplies
1,335
1,567
4,000
2,113
2,500
2,500
280 - 521600
Equip Maint Supplies
4,145
905
4,000
0
2,000
2,500
TOTAL Supplies
346,144
393,102
376,100
266,940
368,600
359,500
Human Services
City Support Services
280 - 532350 Software Maintenance
26,390
37,843
62,000
34,735
62,000
70,000
280 - 532500 City Insurance - Commercial
22,691
26,363
26,000
24,979
24,979
26,000
280 - 532840 Golf Tournament - Dilworth
0
{ 100)
0
0
0
0
280 - 532900 Contingencies
0
0
49,900
0
49,900
40,000
TOTAL City Support Services
49,081
64,105
137,900
59,714
136,879
136,000
Utility Services
280 - 533100 Gas Utility Service
4,703
6,535
6,000
5,898
7,000
7,000
280 - 533200 Electric Utility Service
14,817
11,089
15,000
4,907
13,000
12,000
280 - 533300 Telephone /Land Line
2,865
3,539
3,000
995
3,000
3,500
280 - 533310 Telephone /Cell Phones
7,097
8,168
10,000
10,505
12,000
10,000
280 - 533320 Telephone /Air Cards
11,986
12,428
13,000
3,295
13,000
13,000
280 - 533330 Telephone /Internet
3,719
4,092
4,500
3,079
4,500
4,500
280 - 533410 Water Utility Service
1,821
5,956
4,500
5,303
7,000
7,000
280 - 533500 Vehicle Fuel
73,325
81,429
80,000
49,217
70,000
80,000
TOTAL Utility Services
120,333
133,236
136,000
83,200
129,500
137,000
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C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
PUBLIC SAFETY
EXPENDITURES
(--------
- - - - --
2019 -2020 ---------------
-------- 2020 -2021 -- - - - - -)
2017 -2018
2018 -2019
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Operations Support
280 - 534000 Postage
10,653
10,625
12,500
6,101
12,000
11,000
280 - 534100 Advertising
0
0
1,000
0
0
0
280 - 534200 Printing & Binding
7,760
5,396
8,000
2,254
6,000
6,500
280 - 534300 Equipment Maintenance - Copie
13,408
9,659
13,500
3,466
6,000
7,500
280 - 534400 EMT Class Instructors
16,080
16,160
16,800
8,560
13,000
14,000
280 - 534410 CE Class Instructors
2,720
960
3,000
960
1,500
2,500
280 - 534420 Community Support - Instructors
3,132
2,240
5,000
1,360
2,000
4,000
280 - 534500 Memberships - Organizations
3,420
3,502
3,750
3,750
3,750
4,000
280 - 534800 Temporary Empl. Services
0
15.082
0
4.389
4.389
0
TOTAL Operations Support
57,172
63,624
63,550
30,841
48,639
49,500
Staff Support
280 - 535100 Uniforms
16,073
23,574
25,000
14,364
20,000
22,000
280 - 535210 Employee Recognition- Morale
6,490
4,967
6,000
1,980
6,000
6,000
280 - 535300 Memberships
20
0
0
0
0
0
280 - 535400 Publications
281
489
650
200
200
500
280 - 535500 Training /Travel
17,914
23,269
45,500
19,101
30,000
35,000
280 - 535510 Meeting Expenses
2,893
2,266
3,000
1,178
2,500
3,000
280 - 535600 Professional Certification
1,285
1,527
3,500
3,025
4,000
3,000
TOTAL Staff Support
44,955
56,092
83,650
39,848
62,700
69,500
City Assistance
280 - 537100 Medical Services
2,381
3,356
9,000
1,171
5,000
9,000
280 - 537110 EMS Outsourcing
548,867
548,867
548,867
411,650
548,867
548,867
280 - 537800 Community Outreach
9.875
4.240
4.500
3.328
4.500
4.500
TOTAL City Assistance
561,123
556,463
562,367
416,149
558,367
562,367
Professional Services
280 - 541200 Legal Svcs
3,502
2,204
10,000
59
3,500
5,000
280 - 541300 Other Consl /Prof Services
125,690
81,477
130,000
79,650
115,000
98,000
280 - 541400 Auditor /Accounting Service
3,000
2,951
3,000
3,000
3,000
3,000
280 - 541501 Bond Issuance Costs /Paying Ag
200
0
0
0
0
0
280 - 541800 Credit Card Fees
9,512
10,861
15,000
10,207,
12,500,
12,500
TOTAL Professional Services
141,903
97,492
158,000
92,915
134,000
118,500
Fund Charges /Transfers
280 - 548101 Tranfer Out - General Fund
0
0
4,000
0
4,000
4,000
280 - 548106 Transfer Out- Special Events
3,640
0
0
0
0
0
280 - 548505 Contribution I &S
0
0
0
0
0
115,100
280 - 548600 Interfund Charges -G /F Admin
170,087
141,587
179,100
134,325
179,100
182,682
280 - 548610 Interfund Charges - Admin Fleet
130,000
134,492
138,585
103,939
138,585
181,781
280 - 548650 Interest Expense
2,134
0
0
0
0
0
280 - 548700 Bad Debt Expense
1,572,421
2,464,173
2,532,520
1,743,230
2,400,000
2,510,227
280 - 548800 Depreciation Expense
371,827
336.004
0
0
0
0
TOTAL Fund Charges /Transfers
2,250,108
3,076,256
2,854,205
1,981,494
2,721,685
2,993,790
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PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXX9(X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
280 - 551800 Other Maintenance Agreements 0
280 - 551810 Maintenance Agr. - Radios 12,480
TOTAL Maintenance Services 12,480
Other Costs
Debt Service
160,000
280 - 555639 Tax Notes SR2015 - Principal
0
280- 555639.Tax Notes SR2015 - Interest
10,289
280 - 555900 Debt Service
18,120
TOTAL Debt Service
28,409
Rental /Leasing.
118,120
280 - 561200 Lease /Purchase Payments
1,567
TOTAL Rental /Leasing
1,567
Operating Equipment
116,459
280 - 571000 Furniture & Fixtures
3,902
280 - 571200 vehicles &Access. < $5,000
4,642
280 - 571300 Computer &Periphe. < $5000
19,864
280 - 571400 Communication Equip < $5000
11,623
280 - 571800 Equipment Under $5,000
6,136
TOTAL Operating Equipment
46,167
Capital Outlay
5,000
280 - 581200 vehicles & Access. Over $5,00
0
280 - 581800 Equipment Over $5,000
0
TOTAL Capital Outlay
0
0 17,000 16,200 16,200 17,000
11,819 13,000 7,680 13,000 13,000
11,819 30,000 23,880 29,200 30,000
0
160,000
0
160,000
0
( 3,076)
2,888
1,434
2,888
0
116,625
118,120
115,025,
118,120,
0
113,549
281,008
116,459
281,008
0
100,780
67,000
65,118
65,118
67,000
100,780
67,000
65,118
65,118
67,000
3,939
5,000
1,733
4,000
4,500
200
4,000
0
4,000
3,000
23,869
19,000
2,563
15,000
15,000
18,739
10,300
3,424
7,000
9,500
30,317
35,000
16,790
35 000
40,000
77,063
73,300
24,510
65,000
72,000
0 350,000 23,792 325,000 470,000
0 21,000 20,639 21,000 47,000
0 371,000 44,431 346,000 517,000
TOTAL SCHERTZ EMS 7,702,476 8,944,529 9,598,811 6,629,223 9,345,231 9,703,111
TOTAL PUBLIC SAFETY 7,702,476 8,944,529 9,598,811 6,629,223 9,345,231 9,703,111
208 of 249
FUND: 620 CITY OF SCHERTZ
ECONOMIC DEVELOPMENT
MISSION STATEMENT
The mission of the City of Schertz Economic Development Corporation (SEDC) is
to grow the Schertz economy through Projects. Specifically, we pursue Projects
that focus on the creation /retention of Primary Jobs and infrastructure
improvements.
ORGANIZATIONAL CHART
209 of 249
XXXXX
ECONOMIC DEVELOPMENT
XXXXX
ECONOMIC DEVELOPMENT
2018 -19
2019 -20
2020 -21
Executive Director
1
1
1
Business Retention Manager
1
1
1
Economic Development Analyst
1
1
1
Executive Assistant
1
1
1
TOTAL POSITIONS
41
4
4
1:j:4 :I7i]N T, I_1ki [d:a1Z,17Lp_'ti1
Number of inquiries
Number of Schertz BRE visits
Number of recruitment events
Number of new prospects
Number of active performance
agreements
148
2018 -19
2019 -20
2020 -21
Workload /Output
Actual
Estimate
Budget
Number of inquiries
Number of Schertz BRE visits
Number of recruitment events
Number of new prospects
Number of active performance
agreements
148
130
100
48
18
20
15
4
8
45
35
30
14
14
12
Revenue
Taxes $4,167,318 $4,334,011 $4,507,371
Fund Transfers 0 0 3,496,428
Miscellaneous 648,216 302,000 141,000
Total $4,815,534 $4,636,011 $8,144,799
Expenses
Supplies
2018 -19
2019 -20
2020 -21
j Budget
Actual
Estimate
Budget
Revenue
Taxes $4,167,318 $4,334,011 $4,507,371
Fund Transfers 0 0 3,496,428
Miscellaneous 648,216 302,000 141,000
Total $4,815,534 $4,636,011 $8,144,799
Expenses
Supplies
$561
$500
$500
Human Services
City Support Services
8,469
21,427
21,650
Utility Services
2,155
3,011
3,695
Operations Support
94,263
110,650
148,610
Staff Support
12,999
27,263
28,100
City Assistance
370
102,500
202,500
Professional Services
36,672
61,000
61,300
210 of 249
ECONOMIC DEVELOPMENT
Fund Charges /Transfers
Maintenance Services
Operating Equipment
Total Economic Development
Annual and Infrastructure Grants
XXXXX
Total Schertz Economic Development
457,574
461,636
504,669
80
500
500
1,661
4,000
4,000
$614,804
$792,487
$975,524
$240,362
$6,016,897
$7,169,275
$855,166
$6,809,384
$8,144,799
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: The SEDC receives one -half of one percent of all sales and use tax
generated within the City of Schertz. The revenue for FY 2020 -21 is projected to
increase by 0.3% from the FY 2019 -20 year -end estimate. The increase reflects
a 5% increase in sales tax revenue which is offset by lower investment returns.
The SEDC will also transfer $3,496,428 from its reserves for performance
agreement payments expected in FY 2020 -21.
Expenses: The SEDC funds are restricted to those expenses authorized by the
Texas Local Government Code sections 501 and 505. The expenses for FY 2020-
21 are projected to increase by 19% for additional personnel costs, grant awards
and software purchases.
Project Expenses: Each year, the SEDC allocates funding equal to the estimated
annual disbursement of each approved SEDC project. For Proposed Budget, the
SEDC has allocated funds associated with the Ace Mart Restaurant Supply Co.,
Schertz 312 Phase 2, and CineStarz,LLC (formerly WR1 LLC) performance
agreements. The SEDC has also allocated $4,050,000 for Main Street
infrastructure improvements that was authorized by SEDC Resolution 2019 -7.
211 of 249
8 -06 -2020 03:54 PM C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
MISC & PROJECTS
ECONOMIC DEVELOPMENT
TOTAL DISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
4,227,973
4,167,318
4,412,283
3,553,772
4,334,011
4,507,371
0
0
3,110,648
0
0
0
264,687
648,216
430,000
269.663
302,000,
141,000
4,492,659
4,815,534
7,952,931
3,823,435
4,636,011
4,648,371
0
240,362
7,164,200
746,992
6,016,897
7,169,275
0
240,362
7,164,200
746,992
6,016,897
7,169,275
1,745,192
614,804
788,731
507,451
792,487
975,524
1,745,192
614,804
788,731
507,451
792,487
975,524
1,745,192
855,166
7,952,931
1,254,443
6,809,384
8,144,799
2,747,467
3,960,369
0
2,568,992
( 2,173,373) (
3,496,428)
212 of 249
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PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JUNE 30TH, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Taxes
000 - 411500 Sales Tax Revenue (4B)
4,227,973
4,167,318
4,412,283
3,553,772
4,334,011
4,507,371
TOTAL Taxes
4,227,973
4,167,318
4,412,283
3,553,772
4,334,011
4,507,371
Fund Transfers
000- 486010 Transfer In- Reserves
0
0
3,110,648
0
0
0
TOTAL Fund Transfers
0
0
3,110,648
0
0
0
Miscellaneous
000 - 491000 Interest Earned -Bank
6,310
7,488
10,000
1,975
2,000
1,000
000 - 491200 Investment Income
258,680
444,726
420,000
268,187
300,000
140,000
000 - 497000 Miss Income
( 303)
196,003
0
( 499)
0
0
TOTAL Miscellaneous
264,687
648,216
430,000
269,663
302,0Q01
141,000
TOTAL REVENUES
4,492,659
4,815,534
7,952,931
3,823,435
4,636,011
4,648,371
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620 -SED CORPORATION
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Utility Services
Qoerations Support
City Assistance
101 - 537600 Development Incentive Fund 0
TOTAL City Assistance 0
Professional Services
Fund Charges /Transfers
101 - 548000 Contributions 0
TOTAL Fund Charges /Transfers 0
Maintenance Services
Debt Service
Rental /Leasing
Operating Equipment
Capital Outlay
TOTAL NON DEPARTMENTAL 0
240,362 6,664,200 746,992 5,516,897 3,119,275
240,362 6,664,200 746,992 5,516,897 3,119,275
0 500,000 0 500,000 4,050,000
0 500,000 0 500,000 4,050,000
240,362 7,164,200
214 of 249
746,992 6,016,897 7,169,275
8 -06 -2020 03:54 PM
620 -SED CORPORATION
MISC & PROJECTS
EXPENDITURES
ECONOMIC DEVELOPMENT
Personnel Services
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXO(X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
966- 521100 Office Supplies 504
966 - 521300 Motor Veh. Supplies °
TOTAL Supplies 513
Human Services
City Support Services
1,700
966- 532500
City Insurance - Commercial
1,418
966 - 532800
Promotional Events
4,972
966- 532900
Contingencies
0
TOTAL City
Support Services
6,390
Utility Services
8,469
21,650
966 - 533300
Telephone /Land Line
427
966 - 533310
Telephone /Cell Phones
1,217
966 - 533500
Vehicle Fuel
536
966- 533550
Vehicle Maintenance
115
TOTAL Utility
Services
2,295
Operations
Support
750
966 - 534000
Postage
45
966 - 534100
Advertising
40,594
966 - 534105
Goodwill
1,323
966- 534190
Recruitment Events
27,591
966 - 534200
Printing & Binding
500
966- 534300
Equipment Maintenance - Copier
5,202
966 - 534400
Computer Licenses- Software
9,115
966- 534500
Memberships - Organization
8.250
TOTAL Operations
Support
92,620
Staff Support
34,750
24,000
966 - 535100
Uniforms
589
966- 535210
Employee Recognition- Morale
72
966 - 535300
Memberships -Staff Support
1,126
966- 535400
Publications
331
966 - 535500
Training /Travel
7,568
966 - 535510
Meeting Expenses -EDC Board
1,824
TOTAL Staff
Support
11,510
551 500 294 500 500
10 0 0 0 0
561 500 294 500 500
1,425
1,700
1,477
1,477
1,700
7,045
9,950
2,579
9,950
9,950
0
10,000
0
10.000
10.000
8,469
21,650
4,056
21,427
21,650
565
720
139
487
720
987
1,750
1,123
1,750
2,000
481
750
199
549
750
122
225
35
225
225
2,155
3,445
1,496
3,011
3,695
62
250
20
150
500
49,237
35,000
230
35,000
54,500
900
1,750
403
1,750
1,750
18,588
34,750
7,935
34,750
24,000
322
1,500
340
1,500
1,500
4,358
5,500
2,360
5,500
5,500
14,911
15,000
9,020
15,000
34,025
51885
17,000
5,300
17.000
26.835
94,263
110,750
25,608
110,650
148,610
291
600
199
600
600
282
300
214
300
600
920
2,250
665
2,250
2,250
247
800
211
800
800
9,167
15,000
995
19,813
16,000
2.092
3,500
1.274
3.500
7,850
12,999
22,450
3,558
27,263
28,100
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MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
0
966 - 537600
Development Incentive Fund
537,500
966 - 537615
Small Business Grant Fund
0
966 - 537650
Prospect Services
446
TOTAL City
Assistance
537,946
Professional
Services
102,500
966- 541200
Legal Svcs
9,395
966 - 541400
Auditor /Accounting Service
6,300
966 - 541450
Consulting Services
81889
TOTAL Professional
Services
24,583
Fund Charges
/Transfers
40,000
966 - 548101
Contributions to General Fund
265,000
966- 548505
Contribution to I & S
360,769
966 - 548600
Interfund Charges -Admin
441,395
966- 548610
Interfund Charge -Fleet
781
TOTAL Fund
Charges /Transfers
1,067,945
Fund Replenish
Maintenance Services
966 - 551700 Grounds Maintenance 45
TOTAL Maintenance Services 455
Debt Service
Operating Eguipment
966- 571100 Furniture & Fixtures 678
966 - 571300 Computer & Periphe < $5000 258
TOTAL Operating Equipment 936
Capital Outlay
0
0
0
0
0
0
100,000
0
100,000
200,000
370
2,500
264
2,500
2,500
370
102,500
264
102,500
202,500
9,317
15,000
3,887
15,000
15,000
6,000
6,300
6,000
6,000
6,300
21.355
40,000
0
40.000
40.000
36,672
61,300
9,887
61,000
61,300
0
0
0
0
0
0
0
0
0
0
456,630
461,636
461,636
461,636
504,669
944
0
0
0
0
457,574
461,636
461,636
461,636
504,669
80 500 0 500 500
80 500 0 500 500
903 1,000 0 1,000 1,000
758 3,000 652 3,000 3,000
1,661 4,000 652 4,000 4,000
TOTAL ECONOMIC DEVELOPMENT 1,745,192 614,804
216 of 249
788,731 507,451 792,487 975,524
XXXXX
FUND: 106 SPECIAL EVENTS
DESCRIPTION
The Special Events Fund is designated to monitor and manage funds appropriated
to host community events, sponsored or co- sponsored, by the City of Schertz.
Events include: Kick Cancer /Walk for Life and the Hal Baldwin Scholarship
Program.
Revenues
Fund Transfers $59,893 $0 $0
Miscellaneous 90,970 34,138 32,100
Total $150,510 $34,138 $32,100
Expenses
Festival of Angels
2018 -19
2019 -20
1 2020 -21
Budget
Actual
Estimate
I Budget
Revenues
Fund Transfers $59,893 $0 $0
Miscellaneous 90,970 34,138 32,100
Total $150,510 $34,138 $32,100
Expenses
Festival of Angels
$17,557
$0
$0
Jubilee
36,870
0
0
Kick Cancer
9,366
9,813
10,000
SchertzQ /Fest
636
0
0
Sweetheart Court Program
23,851
0
0
Hal Baldwin Scholarship
12,136
22,355
22,100
Other Events
34,181
0
0
Total
$134,597
$32,168
$32,100
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for FY 2020 -21 is expected to decrease 6.0% from FY
2019 -20 year end estimates in anticipation of a lower turnout at events.
Expenses: The Special Events Fund FY 2020 -21 Budget decrease 0.2% from the
FY 2019 -20 year end estimates with no change in operations.
217 of 249
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PROPOSED BUDGET WORKSHEET
106- SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
PUBLIC WORKS
CULTURAL
FESTIVAL OF ANGELS
EMPLOYEE APPRECIATION EV
4th OF JULY JUBILEE
KICK CANCER
SCHERTZ FEST
SWEETHEART EVENT
HAL BALDWIN SCHOLARSHIP
OTHER EVENTS
TOTAL CULTURAL
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
74,176 59,893 5,000 0 0 0
110,497 90,970 24,510 45,117 34,138 32,100
184,673 150,863 29,510 45,117 34,138 32,100
4 806 0 0 0 0 0
4,806 0 0 0 0 0
10,566
17,557
0
0
0
0
12,133
0
0
0
0
0
26,075
36,870
0
0
0
0
10,594
9,366
9,000
5,121
9,813
10,000
24,584
636
0
0
0
0
17,663
23,851
0 (
1,950)
0
0
13,545
12,136
20,510
11,867
22,355
22,100
16,804
34,181
0
1,961
0
0
131,964
134,597
29.510
16,999
32,168
32,100
136,770
134,597
29,510
16,999
32,168
32,100
47,903
16,266
0
28,118
1,970
0
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PROPOSED BUDGET WORKSHEET
106- SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2020
REVENUES
Fees
Fund Transfers
PAGE : XXXO(X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
000 - 481000
Transfer In - Reserves
0
000 - 486100
Transfer In
12,133
000 - 486101
Transfer In- General Fund
62,043
TOTAL Fund
Transfers
74,176
Miscellaneous
0
000 - 491200
Investment Income
313
000 - 492200
Kick Cancer
10,594
000 - 493000
July 4th Activities
25,628
000 - 493150
SchertzQ
6,150
000 - 493455
Proceeds - Festival of Angels
1,305
000 - 493460
Schertz Sweetheart
( 21)
000 - 493470
Moving on Main
680
000 - 493621
Hal Baldwin Scholarship
20,105
000 - 497000
Miss Income - Special Events
45,743
TOTAL Miscellaneous
0
110,497
TOTAL REVENUES 184,673
0
5,000
0
0
0
0
0
0
0
0
59,893
0
0
0
0
59,893
5,000
0
0
0
435
0
201
250
0
9,306
9,000
9,538
9,538
10,000
34,289
0
0
0
0
1,250)
0
0
0
0
4,170
0
0
0
0
488
0
0
0
0
4,560
0
0
0
0
28,820
15,510
24,350
24,350
22,100
10.153
0
11.028
0
0
90,970
24,510
45,117
34,138
32,100
150,863
29,510
45,117
34,138
32,100
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XXXXX
FUND: 110 Public, Educational, and
Government (PEG) Access Fund
DESCRIPTION
The PEG Fund is dedicated to provide communication infrastructure in the City.
This will allow the City to better reach the citizens with necessary information.
This fund is commonly used for public access television and institutional network
capacity. Currently the level of funding from the collected fees is not great
enough to warrant a public access channel but could be used so in the future.
Revenues $87,045 $86,168 $185,500
Expenses
Projects $3,259 $3,259 $185,500
Total $3,259 $3,259 $185,500
Revenue: Revenues for FY 2020 -21 are expected to increase from $86,168 to
$185,500 from the FY 2019 -20 year end estimates with a transfer from reserves
to fund the master communication plan.
Expenses: The PEG Fund FY 2020 -21 Budget increased from $3,259 to
$185,500 from the FY 2019 -20 year end estimates with the continued
implementation of the communication master plan.
220 of 249
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Bud et
Revenues $87,045 $86,168 $185,500
Expenses
Projects $3,259 $3,259 $185,500
Total $3,259 $3,259 $185,500
Revenue: Revenues for FY 2020 -21 are expected to increase from $86,168 to
$185,500 from the FY 2019 -20 year end estimates with a transfer from reserves
to fund the master communication plan.
Expenses: The PEG Fund FY 2020 -21 Budget increased from $3,259 to
$185,500 from the FY 2019 -20 year end estimates with the continued
implementation of the communication master plan.
220 of 249
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PROPOSED BUDGET WORKSHEET
110 - PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Franchises
Fund Transfers
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
84,847 87,045 90,000 60,606 86,168 90,000
0 0 28,000 0 0 95.500
84,847 87,045 118,000 60,606 86,168 185,500
0 3,259 118,000 0 3,259 185,500
0 3,259 118,000 0 3,252 185,50Q
0 3,259 118,000 0 3,259 185,500
84,847 83,787 0 60,606 82,909 0
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C I T Y O
F S C H E R T Z
PAGE:XXXXX
PROPOSED
BUDGET WORKSHEET
110 - PUBLIC, EDU, GOVMNT FEE
AS OF:
JUNE 30TH, 2020
REVENUES
(--------
- - - - -- 2019
-2020 ---------------
)(
-- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018
2018 -2019
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Franchises
000 - 421350 Time Warner -PEG Fee
57,299
61,501
60,000
47,678
60,168
60,000
000 - 421465 AT &T PEG Fee
27,548
25,544
30,000
12,928
26,000,
30,000
TOTAL Franchises
84,847
87,045
90,000
60,606
86,168
90,000
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
28,000
0
0
95,500
TOTAL Fund Transfers
0
0
28,000
0
0
95,500
Miscellaneous
TOTAL REVENUES
84,847
87,045
118,000
60,606
86,168
185,500
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C I T Y O
F S C H E R T Z
PAGE:XXXXX
Supplies
PROPOSED
BUDGET WORKSHEET
110 - PUBLIC, EDU, GOVMNT FEE
AS OF:
JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES
(--------
- - - - -- 2019 -2020 ---------------
)( -- - - - - -- 2020 -2021 -- - - - - -)
TOTAL Professional Services
2017 -2018 2018 -2019
CURRENT Y -T -D
PROJECTED CITY ADMIN. ADOPTED
Operating Eguipment
ACTUAL ACTUAL
BUDGET ACTUAL
YEAR END RECOMMENDED BUDGET
PROJECTS
Supplies
Qperations Support
Professional Services
900- 541110 COMMUNICATION PLAN
0 0
75,000
0 0 0
TOTAL Professional Services
0 0
75,000
0 0 0
Operating Eguipment
Capital Outlay
900 - 581400 Communication Equipment
0 3,259
43,000
0 3,259 185,500
TOTAL Capital Outlay
0 3,259
43,000
0 3,259 185,500
TOTAL PROJECTS 0 3,259 118,000 0 3,259 185,500
TOTAL MISC & PROJECTS 0 3,259 118,000 0 3,259 185,500
TOTAL EXPENDITURES 0 3,259 118,000 0 3,259 185,500
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XXXXX
WRIMMKINMED
MM
DESCRIPTION
Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in
the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms,
Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118
rooms. These revenues are used to support Schertz as a destination location.
Advertising campaigns to increase awareness of all Schertz has to offer reach
citizens all across the State and beyond.
2018 -19 2019 -20 2020 -21
Budget ! Actual Estimate Budget
Revenue
Taxes
Miscellaneous
Total
Expenses
City Support Services
Operations Support
Professional Services
Fund Charges /Transfers
Building Maintenance
Capital Outlay
Total
$514,678 $520,000 $520,000
51,086 30,800 20,750
$565,764 $550,800 $540,750
$87,133
14,941
28,189
67,592
0
0
$997,846
$95,650
14,000
3,500
74,428
0
223,189
$410,767
$112,466
46,000
3,000
72,464
20,000
0
$253,930
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenue for FY 2020 -21 is expected to decrease 1.8% from the FY
2019 -20 year end estimates due to lower investment returns.
Expenses: The Hotel Motel Tax Fund FY 2020 -21 Budget decrease 38.2% from
FY 2019 -20 year end estimates due to no planned improvements to the Civic
Center.
224 of 249
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PROPOSED BUDGET WORKSHEET
314 -HOTEL TAX AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
REVENUE SUMMARY
Taxes 520,424 514,678 500,000 246,548 520,000 520,000
Miscellaneous 28.838 51.086 53,000 24,482 30.800 20.750
TOTAL REVENUES 549,261 565,764 553,000 271,030 550,800 540,750
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 206,188 197,846 505,894, 363,076 410,767, 253,930
TOTAL GENERAL GOVERNMENT 206.188 197.846 505,894 363.076 410.767 253,930
TOTAL EXPENDITURES 206,188 197,846 505,894 363,076 410,767 253,930
REVENUE OVER /(UNDER) EXPENDITURES 343,073 367,919 47,106 ( 92,045) 140,033 286,820
225 of 249
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PROPOSED BUDGET WORKSHEET
314 -HOTEL TAX AS OF: JUNE 30TH, 2020
REVENUES
Taxes
000 - 411800 Hotel Occupancy Tax
TOTAL Taxes
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
000 - 491200 Investment Income
000 - 497000 Misc Income
TOTAL Miscellaneous
TOTAL REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
520.424 514.678 500,000 246,548 520.000 520.000
520,424 514,678 500,000 246,548 520,000 520,000
2,668
2,175
3,000
477
800
750
26,170
45,840
50,000
24,005
30,000
20,000
0
3,071
0
0
0
0
28.838
51.086
53,000
24,482
30.800
20,750
549,261
565,764
553,000
271,030
550,800
540,750
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314 -HOTEL TAX
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Personnel Services
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Li Ly JupporL JeryiCQ2
101- 532800 Special Events 54,430
101 - 532820 Community Programs 31.368
TOTAL City Support Services 85,797
Operations Support
101- 534100 Advertising 18,845
101 - 534120 Advertising- Billboards 13,530
TOTAL Operations Support 32,375
Citv Assistance
Professional Services
206,188
206,188
101- 541300 Other Professional Services
1,276
101 - 541400 Auditor /Accounting Service
3,000
TOTAL Professional Services
4,276
Fund Charges /Transfers
197,846
101 - 548100 Interfund Transfer Out
67,605
TOTAL Fund Charges /Transfers
67,605
Maintenance Services
101- 551100 Building Maintenance
7,879
TOTAL Maintenance Services
7,879
Oneratina Eauioment
Capital Outlay
101 - 581750 Civic Center Improvements 8,255
TOTAL Capital Outlay 8,255
59,369 62,466 54,481 60,650 62,466
27,764 50,000 17,531 35,000 50,000
87,133 112,466 72,013 95,650 112,466
0 30,000 0 0 30,000
14,941 16,000 8,553 14,000 16,000
14,941 46,000 8,553 14,000 46,000
28,189 0 500 500 0
0 3,000 3,000 3,000 3,000
28,189 3,000 3,500 3,500 3,000
67,582 74,428 55,821 74,428 72,464
67,582 74,428 55,821 74,428 72,464
0 20,000 0 0 20,000
0 20,000 0 0 20,000
0 250,000 223,189 223,189 0
0 250,000 223,189 223,189 0
TOTAL NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
206,188
206,188
197,846
197,846
505,894
505,894
363,076
363,076
410,767
410,767
253,930
253,930
TOTAL EXPENDITURES
206,188
197,846
505,894
363,076
410,767
253,930
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XXXXX
FUND: 317 PARK FUND
III .• • .
The Park Fund is a special fund designated to monitor and manage funds for the
management of the City of Schertz Urban Forest and capital improvements of the
City of Schertz Park System. The Fund is composed of parkland dedication
revenues. Revenues are derived from developer fees (in lieu of parkland
dedication), local citizen groups, state, local nonprofit neighborhood associations,
- profit grants, and donations.
2018 -19 2019 -20 2020 -21
Budget Actual ; Estimate Budget
Revenue
Fees $11,000 $137,000 $70,000
Fund Transfers 0 0 51,500
Miscellaneous 7,601 5,200 3,500
Total $18,601 $142,200 $125,000
Expenses
Professional Services
$5,740
$10,000
$25,000
Operating Equipment
9,511
0
0
Capital Outlay
86,841
167,000
100,000
Total
$102,092
$177,000
$125,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for FY 2020 -21 is expected to decrease 12.1% from the
FY 2019 -20 year end estimates from new development.
Expenses: The FY 2020 -21 Budget decrease 29.4% from the FY 2019 -20 year
end estimate with fewer planned parks improvements.
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PROPOSED BUDGET WORKSHEET
317 -PARK FUND AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
PUBLIC ENVIRONMENT
PARKLAND DEDICATION
TOTAL PUBLIC ENVIRONMENT
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
139,000
11,000
70,000
0
137,000
70,000
0
0
99,000
0
0
51,500
6,848
7,601
81000
3,097
5,200,
3,500
145,848
18,601
177,000
3,097
142,200
125,000
132,429
102,092
177,000
5,760
177,000 125,000
139,499
102,092
177,000
5,760
177,000 125,000
139,499
102,092
177,000
5,760
177,000 125,000
6,349 (
83,491)
0
( 2,663)
( 34,800) 0
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PROPOSED BUDGET WORKSHEET
317 -PARK FUND AS OF: JUNE 30TH, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
000 - 458800 Parkland Dedication
139.000
11.000
70,000
0
137.000
70.000
TOTAL Fees
139,000
11,000
70,000
0
137,000
70,000
Fund Transfers
000 - 481000 Transfer In- Reserves
0
0
99,000
0
0
51,500
TOTAL Fund Transfers
0
0
99,000
0
0
51,500
Miscellaneous
000 - 491000 Interest Earned
795
1,093
1,000
358
700
500
000 - 491200 Investment Income
6,054
6,507
7,000
2,738
4,500
3,000
000 - 493700 Donations
0
0
0
1
0
0
TOTAL Miscellaneous
6,848
7,601
8,000
3,097
5 200
3,50Q
TOTAL REVENUES
145,848
18,601
177,000
3,097
142,200
125,000
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8 -06 -2020 03:52 PM
317 -PARK FUND
PUBLIC ENVIRONMENT
EXPENDITURES
PARKLAND DEDICATION
Supplies
Utilitv Services
Professional Services
301- 541300 Other Consl /prof Services
TOTAL Professional Services
Fund Charaes /Transfers
Maintenance Services
Operating Equipment
301 - 571000 Sign /Fixtures
301 - 571700 Improvements Under $5,000
TOTAL Operating Equipment
Capital Outlay
301 - 581700 Improvements Over $5,000
TOTAL Capital Outlay
TOTAL PARKLAND DEDICATION
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE:XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
16,139 5.740 0 5.760 10.000 25.000
16,139 5,740 0 5,760 10,000 25,000
1,426 470 0 0 0 0
0 9.041 0 0 0 0
1,426 9,511 0 0 0 0
121 934 86,841 177,000 0 167,000 100,000
121,934 86,841 177,000 0 167,000 100,000
139,499 102,092
231 of 249
177,000 5,760 177,000 125,000
XXXXX
FUND: 319 TREE MITIGATION
DESCRIPTION
Tree mitigation fund is a special fund that is derived from revenue from permits for
tree removal issued in connection with a building permit, subdivision plan, and site
plan. These funds are used to replace trees on City Parks, City owned property,
Public lands, and SCUCISD school property.
2018 -19 2019 -20 F 2020 -21
Budget Actual Estimate Budget
Revenue
Fees
Miscellaneous
Total
Expenses
Maintenance Services
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$19,162
10,307
$29,469
$70,000
8,250
$78,250
$27,867 $60,000
$27,867 $60,000
$70,000
4,500
$74,500
Revenue: The revenue for FY 2020 -21 is expected to increase by 4.8% from 2019-
20 year end estimate with fewer additional new development projects.
Expenses: The FY 2020 -21 Budget will increase by 16.7% from the FY 2019 -20
year end estimate for additional tree trimming and planting shade trees throughout
the city.
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PROPOSED BUDGET WORKSHEET
319 -TREE MITIGATION AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
REVENUE SUMMARY
Fees 100,522 19,162 70,000 52,615 70,000 70,000
Miscellaneous 6,888 10,307 8,750 5.682 8,250 4,500
TOTAL REVENUES 107,410 29,469 78,750 58,297 78,250 74,500
EXPENDITURE SUMMARY
PUBLIC ENVIRONMENT
TREE MITIGATION 7,518 27,867 75,000, 14,800 60,000, 70,000
TOTAL PUBLIC ENVIRONMENT 7,518 27,867 75,000 14,800 60,000 70,000
TOTAL EXPENDITURES 7,518 27,867 75,000 14,800 60,000 70,000
REVENUE OVER /(UNDER) EXPENDITURES 99,892 1,602 3,750 43,497 18,250 4,500
233 of 249
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PROPOSED BUDGET WORKSHEET
319 -TREE MITIGATION AS OF: JUNE 30TH, 2020
REVENUES
Fees
000 - 458900 Tree Mitigation
TOTAL Fees
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
000 - 491200 Investment Income
000 - 497000 Misc Income
TOTAL Miscellaneous
TOTAL REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
100.522 19.162 70,000 52,615 70.000 70.000
100,522 19,162 70,000 52,615 70,000 70,000
1,153
840
750
432
750
500
5,736
9,467
8,000
4,750
7,000
4,000
0
0
0
500
500
0
6.888
10.307
8,750
5,682
8.250
4,500
107,410
29,469
78,750
58,297
78,250
74,500
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319 -TREE MITIGATION
PUBLIC ENVIRONMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
TREE MITIGATION
Supplies
Professional Services
Fund ChargeslTransfers
Maintenance Services
302 - 551110 Trees 7,518 27,867 75,000 14,800 60,000 70,000
TOTAL Maintenance Services 7,518 27,867 75,000 14,800 60,000 70,000
Operating Equipment
Capital Outlay
TOTAL TREE MITIGATION
7,518
27,867
75,000
14,800
60,000
70,000
TOTAL PUBLIC ENVIRONMENT
7,518
27,867
75,000
14,800
60,000
70,000
TOTAL EXPENDITURES
7,518
27,867
75,000
14,800
60,000
70,000
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XXXXX
Is] •' ' •
The purpose of the Library Advisory Board is to provide citizen input to the City of
Schertz on Library policy and operation and to raise community awareness of the
library and its services. The Library Advisory Board oversees various fund - raising
activities including the operation of the Read Before Bookstore and book
consignment sales with all proceeds providing supplementary funding for library
materials, programs, projects and building enhancements.
Revenue
Fees $21,365 $21,000 $20,000
Miscellaneous 1,861 1,558 1,200
Total $23,226 $22,558 $21,200
Expenses
Supplies
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Revenue
Fees $21,365 $21,000 $20,000
Miscellaneous 1,861 1,558 1,200
Total $23,226 $22,558 $21,200
Expenses
Supplies
$242
$150
$200
City Support Services
9,432
12,000
12,000
Operating Equipment
9,990
9,000
9,000
Total
$19,664
$21,150
$21,200
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: Revenue for FY 2020 -21 is expected to decrease 6.0% from the FY
2019 -20 year end estimate with less book sales.
Expenses: 20 -21 Budget increase 0.2% from the FY
2019 -20 year end estimates with no expected changes in operations.
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PROPOSED BUDGET WORKSHEET
609 - LIBRARY BOARD AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
REVENUE SUMMARY
Fees 18,863 21,365 20,000 9,186 21,000 20,000
Miscellaneous 1.208 11861 1,750 795 1.558 1.200
TOTAL REVENUES 20,071 23,226 21,750 9,981 22,558 21,200
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 16,058 19,664 21,200 81996 21,150, 21,200
TOTAL GENERAL GOVERNMENT 16.058 19.664 21,200 81996 21.150 21.200
TOTAL EXPENDITURES 16,058 19,664 21,200 8,996 21,150 21,200
REVENUE OVER /(UNDER) EXPENDITURES 4,013 3,562 550 985 1,408 0
237 of 249
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PROPOSED BUDGET WORKSHEET
609 - LIBRARY BOARD AS OF: JUNE 30TH, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
000 - 458100 Sale of Merchandise 18,800
000 - 458200 Sale of Recyclying Material 63
TOTAL Fees 18,863
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned 372
000 - 491200 Investment Income 836
000 - 493000 Donations 0
000 - 497000 Misc. Income - Library 1
TOTAL Miscellaneous 1,208
TOTAL REVENUES 20,071
21,365 20,000 9,186 21,000 20,000
0 0 0 0 0
21,365 20,000 9,186 21,000 20,000
690 550 254 550 400
1,163 1,000 537 1,000 600
0 200 0 0 200
8 0 4 8 0
1,861 1,750 795 1,558 1,20Q
23,226 21,750 9,981 22,558 21,200
238 of 249
8 -06 -2020 03:53 PM
609 - LIBRARY BOARD
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:XXXXX
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
NON DEPARTMENTAL
16,058
19,664
21,200
8,996
21,150
21,200
Supplies
16,058
19,664
21,200
8,996
21,150
21,200
101 - 521000 Operating Supplies
234
242
200
13
150
200
TOTAL Supplies
234
242
200
13
150
200
City Support Services
101- 532800 Special Events
5,830
9.432
12,000
4.983
12.000
12.000
TOTAL City Support Services
5,830
9,432
12,000
4,983
12,000
12,000
City Assistance
Professional Services
Fund Charges /Transfers
Operating Equipment
101 - 571400 Library Materials
9.994
9 990
91000
4,000
9 000
9 000
TOTAL Operating Equipment
9,994
9,990
9,000
4,000
9,000
9,000
Capital Outlay
TOTAL NON DEPARTMENTAL
16,058
19,664
21,200
8,996
21,150
21,200
TOTAL GENERAL GOVERNMENT
16,058
19,664
21,200
8,996
21,150
21,200
TOTAL EXPENDITURES
16,058
19,664
21,200
8,996
21,150
21,200
239 of 249
MISSION STATEMENT
To gather, preserve, and make available to the public historical information
regarding people, places, and events that have contributed to the development of
the City of Schertz.
1114*01:412ffeu
This function is funded from the Special Events Fund by a transfer. The Historical
Committee reviews locations for possible historic value and distributes books
about the history of Schertz.
j 2018 -19
2019 -20
2020 -21
Budget Actual
Estimate
Budget
Revenue
Fees $830 $1,000 $1,000
Fund Transfers 2,871 5,250 10,750
Total $3,701 $6,250 $11,750
Expenses
Supplies
$1,187
$900
$1,500
Operations Support
84
0
500
Staff Support
131
2,250
5,150
Professional Services
1,469
1,600
1,600
Operating Equipment
0
1,500
3,000
Total
$2,871
$6,250
$11,750
Revenues: Revenue for FY 2020 -21 will remain at the same funding allocation
as FY 2019 -20.
Expenses:
FY 2019 -20 Budget.
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20 -21 Budget will remain the as the
XXXXX
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PROPOSED BUDGET WORKSHEET
615 - HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
CULTURAL
HISTORICAL COMMITTEE
TOTAL CULTURAL
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
756 813 1,000 46 1,000 1,000
4,806 2,871 10,750 0 5,250 10,750
3 17 0 0 0 0
5,565 3,701 11,750 46 6,250 11,750
1,897
2,871
11,750
169
6,250
11,750
1.897
2.871
11,750
169
6.250
11.750
1,897
2,871
11,750
169
6,250
11,750
3,668
830
0 (
123)
0
0
241 of 249
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PROPOSED BUDGET WORKSHEET
615 - HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
000 - 458100 Sale of Merchandise
756
813
11000
46
11000
11000
TOTAL Fees
756
813
1,000
46
1,000
1,000
Fund Transfers
000 - 486101 Transfer In- General Fund
0
0
10,750
0
5,250
10,750
000 - 486106 Transfer In- Special Events
4,806
2.871
0
0
0
0
TOTAL Fund Transfers
4,806
2,871
10,750
0
5,250
10,750
Miscellaneous
000 - 497000 Misc. Income
3
17
0
0
0
0
TOTAL Miscellaneous
3
17
0
0
0
0
TOTAL REVENUES
5,565
3,701
11,750
46
6,250
11,750
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615 - HISTORICAL COMMITTEE
CULTURAL
EXPENDITURES
HISTORICAL COMMITTEE
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
PAGE : XXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
609 - 521000 Operating Supplies
704
1,187
1,500
100
900
1,500
TOTAL Supplies
704
1,187
1,500
100
900
1,500
Qperations Support
1,897
2,871
11,750
169
6,250
11,750
609 - 534200 Printing & Binding
0
84
500
0
0
500
TOTAL Operations Support
0
84
500
0
0
500
Staff Support
609 - 535200 Awards
0
131
1,000
69
250
1,000
609 - 535300 Memberships
0
0
150
0
0
150
609 - 535500 Training /Travel
0
0
4,000
0
2,000
4,000.
TOTAL Staff Support
0
131
5,150
69
2,250
5,150
Professional Services
609 - 541300 Other Consl /Prof Services
1,456
1,469
1,600
0
1,600
1,600
TOTAL Professional Services
1,456
1,469
1,600
0
1,600
1,600
Qperating Equipment
609- 571810 Event Banners (
263)
0
3,000
0
11500
3,000
TOTAL Operating Equipment (
263)
0
3,000
0
1,500
3,000
TOTAL HISTORICAL COMMITTEE
1,897
2,871
11,750
169
6,250
11,750
TOTAL CULTURAL
1,897
2,871
11,750
169
6,250
11,750
TOTAL EXPENDITURES
1,897
2,871
11,750
169
6,250
11,750
243 of 249
Glossary
xxxxx
Account A designation assigned to an accounting entry where a running
total of all entries is kept. It is a grouping of assets, liabilities,
reserves, retained earnings, revenues, or expenses.
Accounting Standards The generally accepted accounting principles (GAAP) set by
the Governmental Accounting Standards Board (GASB) that
guide the recording and reporting of financial information.
Accounts Payable A short term liability (less than one year) showing the amounts
currently owed for goods and services received by the City.
Accounts Receivable A short term asset (less than one year) showing the amount
currently due to the City for goods and services provided.
Accrual Accounting An accounting method in which revenues and expenses are
recorded at the time they occur, rather than when cash is
traded hands. Used for financial reports
Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on
all real and certain personal property according to the
property's assessed value and the tax rate. Used to support the
General Fund and pay general obligation debt.
Adopted Budget The budget as approved by the City Council. It sets the legal
spending limits and funding sources for the fiscal year.
Assessed Value A value set upon real estate or other property as a basis for
levying property taxes. For the City of Schertz, the Appraisal
Districts of Bexar, Comal, and Guadalupe Counties are
responsible for assessing property values.
Asset Resources of the City that cover liability obligations.
Bad Debt Expense This expense is used to recognize the City's estimated amount
of uncollectable revenue.
Balanced Budget A budget where current revenues meet or exceed current
expenses resulting in a positive fund balance at the end of the
fiscal year.
Bond Are a long term debt issued by the City to pay for large capital
projects such as buildings, streets, and water /sewer system
improvements.
Budget Calendar The schedule of key dates used as a guide to complete various
steps of the budget preparation and adoption processes.
244 of 249
Glossary
Capital Improvements
Capital Outlay
Cash
Cash Basis
Certificates of Obligation
xxxxx
Expenditures for the construction, purchase, or renovation of
City facilities or property.
Purchase of property or equipment greater than $5,000 which
will be added to the City's fixed assets.
Currency on hand with the bank.
An accounting method that recognizes revenues and expenses
when cash enters or leaves the bank instead of when services
are provided.
Tax supported bonds similar ho general obligation bonds and
can be issued after meeting strict publication requirements and
council approval.
Charter
Adocument that establishes the city's governmental structure
and provides distribution of powers and duties. |n order tobe
implemented or changed it must be approved with a vote by
the people
City Council
The elected governing body of the City, consisting of the Mayor
and five (5) council members acting ao the legislative and
policy-making bodof the City.
CRM
Client Resource Management -a type of software for tracking
dutos, events, and clients.
Debt Service
Payments on debt made up of principle and interest following o
set schedule.
Delinquent Taxes
Property taxes remaining unpaid after the due date. Delinquent
taxes incur penalties and interest at rates specified bylaw.
Department
Afunotiuna| group of the City with related activities aimed at
accomplishing a major City service or program.
Depreciation
|n accounting, this isononoesh expense that reduces the value
ufa capital asset over its expected useful life.
Effective Tax Rate
The rate that would produce the same amount ofproperty
taxes from the properties nn the previous year's tax rolls.
Enterprise Fund
See Proprietary Fund.
Expenditure Any payment made by the City.
245 of 249
Glossary
xxxxx
Expense Any reduction in Fund Balance.
Fiscal Year The time period designated by the City signifying the beginning
and ending period for recording the financial transactions of the
City. The City of Schertz' fiscal year begins each October 1st
and ends the following September 30th.
Fixed Assets
Assets of a long -term character which are intended to be held
or used, such as land, buildings, machinery, furniture, and
equipment.
FTE
Full Time Equivalent (FTE) is a measure of employment of a
position based on the total hours worked in a week versus the
expected 40 hours of a full time employee.
Fund
A fiscal and accounting entity established to record receipt and
disbursement of income from sources set aside to support
specific activities or to attain certain objectives. Each fund is
treated as a distinct fiscal entity where assets equal liabilities
plus fund balances.
Fund Balance
The difference between fund assets and fund liabilities of
governmental and trust funds.
Fund Equity
The difference between assets and liabilities of any fund.
General Fund
The major fund in most governmental entities. It contains many
activities associated with municipal government, such as police
and fire rescue, libraries, parks and recreation.
General Obligation Bonds
A municipal bond backed by property taxes
Goals Department /Division objectives intended to be accomplished or
begun within the coming fiscal year.
Governmental Fund Funds, or specific groups of revenues and expenses, including
the General Fund, Special Revenue Funds, Capital Project
Funds, and Debt Service Funds.
Home Rule City Cities which have over 5,000 in population and have adopted
home rule charters.
I &S Interest and Sinking - The portion of the property tax that goes
to pay debt issued by the City
Interest & Sinking Fund See Debt Service Fund.
246 of 249
Glossary
xxxxx
Interfund Transfers Transfer made from one City fund to another City Fund for the
purpose of reimbursement of expenditures, general and
administrative services, payments -in -lieu of taxes, or debt
service.
Intergovernmental Revenues Revenues from other governments in the form of grants,
entitlements, shared revenues, or payments -in -lieu of taxes.
Service contracts?
Liability Debt or other legal obligations arising out of transactions in the
past that must be liquidated, renewed, or refunded at some
future date. The term does not include encumbrances.
LUE's Living Unit Equivalent, the amount of water in gallons per year
that an average household would produce
M &O Acronym for "maintenance and operations ". (1) The recurring
costs associated with a department or activity; (2) the portion of
the tax rate that is applied to the General Fund.
Mission The basic purpose of a department/division - the reason for its
existence.
Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale,
preparation, or serving of mixed beverages.
Modified Accrual basis Method of governmental accounting recognizes revenues when
they are measurable and available and expenditures when
goods or services are received with the exception of principal
and interest on long term debt.
Operating Budget Plans of current expenditures and the proposed means of
financing them. The annual operating budget is the primary
means by which most of the financing activities of the City are
controlled.
Operating Expenses Proprietary Fund expenses related directly to the Fund's
primary activity.
Ordinance A formal legislative enactment by City Council.
Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments
are generally made by tax exempt entities for which the City
provides specific services. For example, the City's Water &
Sewer Fund provides this payment to the City's General Fund
because of the Water & Sewer Fund's exemption from property
taxation.
247 of 249
Glossary
xxxxx
Proprietary Fund Also referred to as Enterprise Fund. A governmental
accounting fund in which services are provided, such as water
and sewer service, are financed and operated similarly to those
in a private business. The intent is that the costs of providing
these services be recovered through user charges.
Resolution A special or temporary order of the City Council. Requires less
formality than an ordinance.
Retained Earnings An equity account reflecting the accumulated earnings of a
proprietary fund.
Revenue Bonds Bonds whose principal and interest are payable exclusively
from earnings of a proprietary fund.
Special Revenue Fund Accounts for the proceeds of specific revenue sources that are
legally restricted to expenditure for specified purposes.
Tax Base
The total net taxable value after exemptions of all real and
personal property in the City.
Tax Levy
The result of multiplying the ad valorem property tax rate per
one hundred dollars times the tax base.
Tax Rate
The rate applied to all taxable property to general revenue. The
City's tax rate is comprised of two components; the debt
service rate, and the maintenance and operations (M &O) rate.
Tax Roll
The official list showing the amount of taxes levied against
each taxpayer or property. See also Tax Base.
Taxes
Compulsory charges levied by a government to finance
services performed for a common benefit.
TMRS The Texas Municipal Retirement System provides retirement
plans to its member cities. Each city selects its own plan and its
contributions are computed on each individual city's plan and
actuarial information.
Transmittal Letter A general discussion and overview of the proposed budget as
presented in writing by the City Manager to the City Council
Unencumbered Balance The amount of an appropriation that is not expended or
encumbered. It is essentially the amount of money still
available for future purchases.
248 of 249
Glossary
xxxxx
User Charges The payment of a fee for direct receipt of a public service by
the party who benefits from the service.
Utility Fund See Proprietary Fund.
Vision The desired optiumum state or ultimate goal of the City or
Department.
249 of 249
ei Olum
City Council August 11, 2020
Meeting:
Department: City Secretary
Agenda No. 2.
Subject: Workshop Discussion and Update (Ordinance 20 -H -18) - Discussion and
update regarding the COVID -19 virus and our current Ordinance No. 20 -H -18
Declaration of Local Disaster. (M. Browne /K. Long)
Staff will provide Council with an update regarding the COVID -19 Virus. Discussion will include the
recent Executive Order 29 relating to the use of face coverings.
Attachments
Revised 20 -H -18
i F
♦'f 1 i � •
l . t
WHEREAS, Texas must continue to protect lives while restoring livelihoods, both of
which can be achieved with the expert advice of medical professionals and business leaders
2.nd the continued gradual reopening of Texas pursuant to GA- 18- GA-23 and subsequent
*rders of the Governor; and
WHEREAS, pursuant to the Texas Disaster Act of 1975, the Mayor is designated as ths
Emergency Management Director of the City of Schertz, and may exercise the powers
granted by the governor on an appropriate local scale; and
TIN r4o ,
2, r4 1 11 W W- 111
IWIM,
and alleviate the suffering of people exposed to and those infected with the virus, as well as
those that could potentially be impacted by COVID-1 9;
I P
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS:
Section 1. The recitals contained in the preamble hereof are hereby found to be true, and su-"-
recitals are hereby made a part of this Ordinance for all purposes and are adopt
as a part of the judgment and findings of the City Council. I
Section 3. Pursuant to §418.108(c) of the Government Code, this declaration of a local staim
of disaster and public health emergency shall be given prompt and general publici
and shall be filed promptly with the City Secretary. I
ection 4. Pursuant to §418.108(d) of the Government Code, this declaration of a local stat(4:.
of disaster and public health emergency activates the City of Schertz, Texas,
emergency management plan.
Section 5. All ordinances or parts thereof, which are in conflict or inconsistent with any
provision of this Ordinance are hereby repealed to the extent of such conflict, and
the provisions of this Ordinance shall be and remain controlling as to the matters
herein except those portions deemed to conflict with any emergency orders of
Governor Abbott.
Section 6. This Ordinance shall be construed and enforced in accordance with the laws of tm-
State • Texas and the United States of America. I
Section 7. If any provision of this Ordinance or the application thereof to any person ATI
circumstance shall be held to be invalid, the remainder of this Ordinance and
application of such provision to other persons and circumstances shall neverthelle
be valid, and the City Council hereby declares that this Ordinance would have be
enacted without such invalid provision.
Section 8. It is officially found, determined, and declared that the meeting at which thi--
Ordinance is adopted was open to the public and public notice • the time, place,
and subject matter of the public business to be considered at such meeting,
including this Ordinance, was given, all as required by Chapter 55 1, Texas
Government Code, as amended.
Section 9. Should Governor Abbott lift the statewide disaster declaration and orders now
place prior to the date of expiration stated herein, this ordinance shall no longer
I
subject to enforcement by the City and shall be repealed by the City Council at t
first legally posted meeting thereafter.
Section 10. Any peace officer or other person with lawful authority is further authorized to
enforce the provisions of this Ordinance or the orders of the Governor in
accordance with the authority granted under the Texas Disaster Act of 1975, as
applicable, which allows a fine not to exceed $1000.00 and confinement not tit,
exceed 180 days pursuant to Government Code 418.173.
Section 11. This Ordinance shall be in force and effect from its first and final passage, and
publication required by law. 1
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ TEXAS
THIS ORDINANCE WAS PASSED, ON FIRST AND FINAL READING, THE 23rd DAY
OF JUNE 2020.
,,.,,--ATT'rzST:
-TB31111"W-nuda Dennis, City Secretary
ei 10UM
City Council August 11, 2020
Meeting:
Agenda No. 3.
Department: City Secretary
Subject: Minutes — Consideration and /or action regarding the approval of the minutes
of the meeting of August 4, 2020. (B. Dennis)
The City Council held a Regular City Council meeting on August 4, 2020.
RECOMMENDATION
Recommend Approval.
ei Olum
City Council August 11, 2020
Meeting:
Department: Public Works
Agenda No. 4.
Subject: Resolution No. 20 -R -89 - Consideration and /or action approving a Resolution by the
City Council of the City of Schertz, Texas, authorizing a contract with M &C
Fonseca Construction Co., Inc. relating to the construction of the F.M. 1103
TxDOT Utility Adjustments Phase II Project and authorizing the budget
expenditures for the project. (C. Kelm /S. Williams /S. McClelland)
The Texas Department of Transportation (TxDOT) has finalized plans on a project to widen F.M. 1103
in the City of Schertz. In order to accommodate the increased pavement width and drainage
improvements, the City of Schertz must relocate the existing water and wastewater facilities within the
existing right of way. The relocations must be complete prior to TxDOT letting their project.
The relocations of the existing water and wastewater facilities had to be split into two phases because of
changes in the TxDOT design from 60% to 100 %. Because of TxDOT's urgency to have utilities
cleared of the project, the City of Schertz moved forward with the Phase I relocations in 2019, which
were based on the 60% TxDOT design. The relocation strategy for the project was to only relocate
where necessary using offsets instead of relocating all of the 12" water main. While this resulted in a
scope that was more affected by changes to the TxDOT design, overall, it reduced the amount of water
main that needed to be relocated.
Based on the 100% plans, there is a new 800 linear foot section of 12" water main that must be relocated
to accommodate the TxDOT project. This section will tie -in to previously relocated water main north
and south of Fortune Hill. The F.M. 1103 TxDOT Utility Adjustments Phase II Project was designed by
Ford Engineering as approved by resolution 20 -R -69.
This project was publicly bid using a Lowest Qualified Bidder Method. Four (4) proposals were
received for the project. M &C Fonseca Construction Co., Inc. was the lowest bidder. City Staff
evaluated the M &C Fonseca Construction Co., Inc. proposal and found them to be qualified to complete
the project based on their experience on other similar projects. M &C Fonseca Construction Co., Inc.
proposed to perform the work for $130,283.75 and City Staff recommends a 10% contingency for the
project.
Once the contract is authorized, a notice to proceed is expected to be issued within two to three weeks.
The project duration per the contract is 60 days.
GOAL
To obtain authorization from City Council to execute a contract with M &C Fonseca Construction Co.,
Inc. to complete the construction of the F.M. 1103 TxDOT Utility Adjustments Phase II Project.
COMMUNITY BENEFIT
Relocating the City's existing utilities is necessary in order to move TxDOT's F.M. 1103 Expansion
Project into the construction phase. The relocation of the City's existing utilities will also ensure that
the City's utilities are in an alignment that allows adequate space for future maintenance.
f3"04 h/ NO awe] a.7 DEVOLVA l►l1910117 9117_Ttlll I [1701
Approval of Resolution 20 -R -89 authorizing the City Manager to enter into a contract with M &C
Fonseca Construction Co., Inc., in an amount not to exceed $143,312.00 for the construction of the F.M.
1103 TxDOT Utility Adjustments Phase II Project.
FISCAL IMPACT
This contract is being funded from the CO 2018 Bond.
IN9[KR7►1lu1NO17_rI[17 ►1
Staff recommends Council approve Resolution 20 -R -89 authorizing the City Manager to enter into a
contract with M &C Fonseca Construction Co., Inc., in an amount not to exceed $143,312.00 for the
construction of the F.M. 1103 TxDOT Utility Adjustments Phase II Project.
Attachments
20 -R -89
M &C Fonseca Contract
Bid Tabulation
RESOLUTION NO. 20 -R -89
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS, AUTHORIZING A CONTRACT WITH M &C FONSECA
CONSTRUCTION CO., INC. RELATING TO THE CONSTRUCTION OF
THE F.M. 1103 TXDOT UTILITY ADJUSTMENTS PHASE II PROJECT
AND AUTHORIZING THE BUDGET EXPENDITURES FOR THE
PROJECT.
WHEREAS, the City of Schertz (the "City ") has a need to relocate existing water utilities
adjacent to F.M. 1.103 in conjunction with the upcoming TxDOT F.M. 1.1.03 Expansion Project;
and
WHEREAS, the City solicited competitive proposals from qualified vendors for
constructions services related to the F.M. 11.03 TxDOT Utility Adjustments Phase II Project; and
WHEREAS, City staff has determined that M &C Fonseca Construction CO., Inc. is
qualified to provide such services for the City; and
WHEREAS, City Council has authorized funding for the F.M. 1103 TxDOT Utility
Adjustments Phase II Project from the CO 2018 Bond Funds.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and deliver
a contract in substantially the same form as Attachment A with M &C Fonseca Construction CO.,
Inc. for an amount of $1.30,283.75 with a contingency amount of $13,028.25 for an overall not to
exceed amount of $143,312.00.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City Council
hereby declares that this Resolution would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND ADOPTED, this 1 l th day of August, 2020
Brenda Dennis, City Secretary
(CITY SEAL)
CITY OF SCHERTZ, TEXAS
Ralph Gutierrez, Mayor
AGREEMENT
BETWEEN OWNER AND CONTRACTOR
FOR CONSTRUCTION CONTRACT (STIPULATED PRICE)
THIS AGREEMENT is by and between City of Schertz ( "Owner ") and
M &C FONSECA CONSTRUCTION CO. INC.
Owner and Contractor hereby agree as follows:
ARTICLE 1— WORK
( "Contractor ")
1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work
is generally described as follows:
ARTICLE 2 —THE PROJECT
2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as
follows: FM 1103 TXDOT UTILITY ADJUSTMENTS PHASE II
ARTICLE 3 — ENGINEER
3.01 The part of the Project that pertains to the Work has been designed by Ford Engineering Inc.
3.02 The Owner has retained the City of Schertz Engineering Department ( "Engineer ") to act as
Owner's representative, assume all duties and responsibilities, and have the rights and authority
assigned to Engineer in the Contract Documents in connection with the completion of the Work
in accordance with the Contract Documents.
ARTICLE 4 — CONTRACT TIMES
4.01 Time of the Essence
A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness
for final payment as stated in the Contract Documents are of the essence of the Contract.
4.02 Contract Times: Days
A. The Work is expected to be substantially completed within 60 calendar days after the date
when the Contract Times commence to run as provided in Paragraph 4.01 of the General
Conditions, and completed and ready for final payment in accordance with Paragraph 15.06
of the General Conditions within 30 calendar days after the date of substantial completion.
4.03 Liquidated Damages
A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above
and that Owner will suffer financial and other losses if the Work is not completed and
Milestones not achieved within the times specified in Paragraph 4.02 above, plus any
extensions thereof allowed in accordance with the Contract. The Contractor acknowledges
and recognizes that the Owner is entitled to full and beneficial occupancy and use of the
completed work following expiration of the Contract Time. The Contractor further
acknowledges and agrees that, if the Contractor fails to substantially, or cause the Substantial
Completion of any portion of the Work within the Contract time, the Owner will sustain
Page A -1 of 8
actual damages as a result of such failure. The exact amount of such damages will be difficult
to ascertain. Therefore, the Owner and Contractor agree that, if the Contractor shall neglect,
fail, or refuse to achieve substantial completion of the Work by the Substantial Completion
date, subject to proper extension granted by the Owner, then the Contractor agrees to pay
the Owner the sum of:
1. Six hundred dollars ($600.00) per day for each day in which such Work is not completed,
not as penalty, but as liquidated damages, for the damages ( "Liquidated Damages ") that
would be suffered by Owner as a result of delay for each and every calendar day that
the Contractor shall have failed to have completed the Work as required herein. The
Liquidated Damages shall be in lieu of any and all other damages which may be incurred
by Owner as a result of the failure of Contractor to complete within the Contract Time.
ARTICLE 5 — CONTRACT PRICE
5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract
Documents the amounts that follow, subject to adjustment under the Contract:
A. For all Unit Price Work, an amount equal to the sum of the extended prices (established for
each separately identified item of Unit Price Work by multiplying the unit price times the
actual quantity of that item):
Unit Price Work
Unit
Item
Estimated
Extended
No.
Description
Unit
Quantity
Price in
Price in $$
$$
TPDES —STORM WATER
1
LS
1
2,500.00
2,500.00
POLLUTION PREVENTION PLAN
2
MOBILIZATION
LS
1
11,800.00
11,800.00
TRAFFIC CONTROL AND
3
LS
1
6,000.00
6,000.00
REGULATION
SITE RESTORATOIN (UTILITY
4
LF
957
5.75
5,502.75
CONSTRUCTIONO
REMOVE ASPHALT PAVEMENT
5
(COMPLETE)
SY
43
35.00
1,505.00
TRENCH EXCAVATION SAFETY
6
LF
957
3.00
2,871.00
PROTECTION
WATER PIPE (PVC) (12 IN)
7
(COMPLETE) (OPEN CUT)
LF
798
65.00
51,870.00
WATER SERVICE (3/4 IN)
8
(SHORT SIDE)
EA
1
850.00
850.00
WATER SERVICE (1 IN) (SHORT
9
SIDE)
EA
7
950.00
6,650.00
10
WATER TIE -IN (COMLETE) (12 ")
EA
4
3,500.00
14,000.00
WATER CUT, PLUG, ABANDON
11
(12 IN)
LF
338
16.00
5,408.00
WATER CUT, PLUG, REMOVE
12
(12 IN)
LF
159
28.00
4,452.00
Page A -2 of 8
Unit Price Work
Item
Estimated
Unit
Extended
No.
Description
Unit
Quantity
Price in
Price in $$
$$
13
FIRE HYDRANT ASSEMBLY
EA
1
6,200.00
6,200.00
(COMPLETE)
14
SALVAGE FIRE HYDRANT
EA
1
400.00
400.00
15
GATE VALVES (6 IN)
EA
1
1,900.00
1,900.00
16
GATE VALVES (12 IN)
EA
1
3,200.00
3,200.00
BLOW OFF VALVE (12 "X2 ")
17
(TEMP)
EA
4
750.00
3,000.00
18
FLOWABLE FILL
FY
14.5
150.00
2,175.00
Total of all Extended Prices for Unit Price Work (subject to final adjustment
$130,283.75
based on actual quantities)
The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are
based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions,
estimated quantities are not guaranteed, and determinations of actual quantities and
classifications are to be made by Engineer.
ARTICLE 6 — PAYMENT PROCEDURES
6.01 Submittal and Processing of Payments
A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General
Conditions. Applications for Payment will be processed by Engineer as provided in the
General Conditions.
6.02 Progress Payments; Retainage
A. Owner shall make progress payments on account of the Contract Price on the basis of
Contractor's Applications for Payment on or about the 30th day of each month during
performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such
Applications for Payment have been submitted in a timely manner and otherwise meet the
requirements of the Contract. All such payments will be measured by the Schedule of Values
established as provided in the General Conditions (and in the case of Unit Price Work based
on the number of units completed) or, in the event there is no Schedule of Values, as
provided elsewhere in the Contract.
1. Prior to Substantial Completion, progress payments will be made in an amount equal to
the percentage indicated below but, in each case, less the aggregate of payments
previously made and less such amounts as Owner may withhold, including but not
limited to liquidated damages, in accordance with the Contract
a. 95 ii percent of Work completed (with the balance being retainage); and
b. 995; percent of cost of materials and equipment not incorporated in the Work (with
the balance being retainage).
B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total
payments to Contractor to the full amount of the contract, less such amounts set off by
Owner pursuant to Paragraph 15.01.E of the General Conditions, and less such amounts as
Page A -3 of 8
the Engineer shall determine for incomplete Work, retainage applicable to such work and
unsettled claims.
6.03 Final Payment
A. Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of
the General Conditions, Owner shall pay the remainder of the Contract Price as
recommended by Engineer as provided in said Paragraph 15.06.
ARTICLE 7 — INTEREST
7.01 All amounts not paid when due shall bear interest at the maximum rate allowed by law, not to
exceed 1% per month.
ARTICLE 8 — CONTRACTOR'S REPRESENTATIONS
8.01 In order to induce Owner to enter into this Contract, Contractor makes the following
representations:
A. Contractor has examined and carefully studied the Contract Documents, and any data and
reference items identified in the Contract Documents.
B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site
and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site
conditions that may affect cost, progress, and performance of the Work.
C. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect cost,
progress, and performance of the Work.
D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface
conditions at or adjacent to the Site and all drawings of physical conditions relating to existing
surface or subsurface structures at the Site that have been identified in the Supplementary
Conditions, especially with respect to Technical Data in such reports and drawings, and (2)
reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent
to the Site that have been identified in the Supplementary Conditions, especially with respect
to Technical Data in such reports and drawings.
Contractor has considered the information known to Contractor itself; information
commonly known to contractors doing business in the locality of the Site; information and
observations obtained from visits to the Site; the Contract Documents; and the Site - related
reports and drawings identified in the Contract Documents, with respect to the effect of such
information, observations, and documents on (1) the cost, progress, and performance of the
Work; (2) the means, methods, techniques, sequences, and procedures of construction to be
employed by Contractor; and (3) Contractor's safety precautions and programs.
F. Based on the information and observations referred to in the preceding paragraph,
Contractor agrees that no further examinations, investigations, explorations, tests, studies,
or data are necessary for the performance of the Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions of the Contract.
G. Contractor is aware of the general nature of work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Contract Documents.
Page A -4 of 8
H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or
discrepancies that Contractor has discovered in the Contract Documents, and the written
resolution thereof by Engineer is acceptable to Contractor.
The Contract Documents are generally sufficient to indicate and convey understanding of all
terms and conditions for performance and furnishing of the Work.
J. Contractor's entry into this Contract constitutes an incontrovertible representation by
Contractor that without exception all prices in the Agreement are premised upon performing
and furnishing the Work required by the Contract Documents.
ARTICLE 9 — CONTRACT DOCUMENTS
9.01 Contents
A. The Contract Documents consist of the following:
1. This Agreement (pages A -1 to A-7, inclusive).
2. Performance bond (pages PB -1 to PB -3, inclusive).
3. Payment bond (pages PYB -1 to PY -3, inclusive).
4. General Conditions consisting of 73', pages of a modified version of EJCDC C -700, having
a title page with the general title: STANDARD GENERAL CONDITIONS OF THE
CONSTRUCTION CONTRACT.
5. Supplementary Conditions (pages SC -1 to SC -2; inclusive).
6. Specifications as listed in the table of contents of the Project Manual.
7. Drawings (not attached but incorporated by reference) consisting of 17 sheets with each
sheet bearing the following general title: FM 1103 TxDOT Utility Adjustment! Phase 11.
8. Addenda (numbers to inclusive).
9. Exhibits to this Agreement (enumerated as follows):
a. Contractor's Bid (pages BF -1 to BF -5, inclusive).
10. The following which may be delivered or issued on or after the Effective Date of the
Contract and are not attached hereto:
a. Notice to Proceed.
b. Work Change Directives.
c. Change Orders.
d. Field Orders.
B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as
expressly noted otherwise above).
C. There are no Contract Documents other than those listed above in this Article 9.
D. The Contract Documents may only be amended, modified, or supplemented as provided in
the General Conditions.
Page A -5 of 8
ARTICLE 10 — MISCELLANEOUS
10.01 Terms
A. Terms used in this Agreement will have the meanings stated in the General Conditions and
the Supplementary Conditions.
10.02 Assignment of Contract
A. Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of
any rights under or interests in the Contract will be binding on another party hereto without
the written consent of the party sought to be bound; and, specifically but without limitation,
money that may become due and money that is due may not be assigned without such
consent (except to the extent that the effect of this restriction may be limited by law), and
unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under the
Contract Documents.
10.03 Successors and Assigns
A. Owner and Contractor each binds itself, its successors, assigns, and legal representatives to
the other party hereto, its successors, assigns, and legal representatives in respect to all
covenants, agreements, and obligations contained in the Contract Documents.
10.04 Severability
A. Any provision or part of the Contract Documents held to be void or unenforceable under any
Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be
valid and binding upon Owner and Contractor, who agree that the Contract Documents shall
be reformed to replace such stricken provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the intention of the stricken provision.
10.05 Contractor's Certifications
A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive
practices in competing for or in executing the Contract. For the purposes of this Paragraph
10.05:
1. "corrupt practice" means the offering, giving, receiving, or soliciting of any thing of value
likely to influence the action of a public official in the bidding process or in the Contract
execution;
2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to
influence the bidding process or the execution of the Contract to the detriment of
Owner, (b) to establish Bid or Contract prices at artificial non - competitive levels, or (c)
to deprive Owner of the benefits of free and open competition;
3. "collusive practice" means a scheme or arrangement between two or more Bidders,
with or without the knowledge of Owner, a purpose of which is to establish Bid prices
at artificial, non - competitive levels; and
4. "coercive practice" means harming or threatening to harm, directly or indirectly,
persons or their property to influence their participation in the bidding process or affect
the execution of the Contract.
10.06 Other Provisions
A. Owner stipulates that if the General Conditions that are made a part of this Contract are
based on EJCDC° C -700, Standard General Conditions for the Construction Contract,
Page A -6 of 8
published by the Engineers Joint Contract Documents Committee®, and if Owner is the party
that has furnished said General Conditions, then Owner has plainly shown all modifications
to the standard wording of such published document to the Contractor, through a process
such as highlighting or "track changes" (redline /strikeout), or in the Supplementary
Conditions.
Page A -7 of 8
IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement.
This Agreement will be effective on (which is the Effective Date of the Contract).
Title: CITY MANAGER
Address for giving notices:
CITY OF SCHERTZ
1400 SCHERTZ PARKWAY
SCHERTZ, TEXAS 78154
;.r•I��r�e�wr•Ic�
a%
Title:
(If Contractor is a corporation, a partnership, or a
joint venture, attach evidence of authority to sign.)
Address for giving notices:
M &C FONSECA CONSTRUCTION CO INC
1901 PRAIRIE CREEK ROAD
GRANITE SHOALS, TEXAS 78654
License No.:
(where applicable)
(If Owner is a corporation, attach evidence of authority
to sign. If Owner is a public body, attach evidence of
authority to sign and resolution or other documents
authorizing execution of this Agreement.)
Page A -8 of 8
ei Olum
City Council August 11, 2020
Meeting:
Department: Engineering
Agenda No. 5.
Subject: Resolution No. 20 -R -82 - Consideration and /or action approving a Resolution by the
City Council of the City of Schertz, Texas, authorizing a contract with San
Antonio Constructors, Ltd., relating to the Cherry Tree Drive Rehabilitation
Project and authorizing the budget expenditures for the project. (B. James /K.
Woodlee /J. Nowak)
Previously the City undertook the 2018 SPAM Rehabilitation project, which rehabilitated some streets
in the Northcliffe area. The goal of that project was to rehabilitate streets in the area that had waterline
replacement work completed earlier. A portion of Cherry Tree, from Mayfair to Meadowhead was
included in the 2018 . SPAM project, however, water line replacement in Cherry Tree extended beyond
Meadowhead. This project was developed to address that remaining portion of Cherry Tree where
water line replacement occurred but street rehabilitation has not. This project will rehabilitate Cherry
Tree from Meadowhead to halfway between Harvest and Whisper Bluff, which represents the additional
water line replacement area not included in the 2018 SPAM project.
This project will rehabilitate the street to the same pavement section as was done in the 2018 SPAM
project. The existing asphalt will be removed and the remaining base material will be cement stabilized
and two inches of new asphalt will be placed on the surface. Before the pavement work is done, some
curb and gutter repairs and some sidewalk repairs will be completed. Some corners will have the ADA
ramps reconstructed to comply with current requirements. The project will also install missing sidewalk
segments in the project area. On July 8, 2020, bids were opened for the Cherry Tree Rehabilitation
project.
Six bids were received with the two lowest bids being below the Engineer's estimate for the project.
Selection of the best bid was based primarily on cost. All bidders were required to submit additional
information, such as experience on similar projects; experience on public projects; available resources to
complete the project; corporate history and stability; and references. The additional information was
used to verify the bidders were capable of successfully completing the work. Based on the information
provided, all the bidders are capable of completing the work. The lowest bid received was from San
Antonio Constructors, Ltd., and was approximately 13% lower than the Engineer's Estimate. A
construction contract awarded to San Antonio Constructors, Ltd., would rehabilitate Cherry Tree from
Meadowhead to halfway between Harvest and Whisper Bluff.
GOAL
To obtain authorization from City Council to execute a construction contract with San Antonio
Constructors, Ltd., for $273,193.80, and a not to exceed amount of $300,600.00, for the Cherry Tree
Drive Rehabilitation Project.
COMMUNITY BENEFIT
The project will rehabilitate a segment of Cherry Tree form Meadowhead to halfway between Harvest
and Whisper Bluff. This section of Cherry Tree had water line replacement work done previously and
represents an extension of the 2018 SPAM Rehabilitation project that was recently completed int he
Northcliffe area. The project will construct similar improvements as was done to Cherry Tree form
Mayfair to Meadowhead in the 2018 SPAM Rehabilitation project - ADA corner ramp constriction,
some sidewalk repairs, some curb and gutter repairs, and rehabilitating the street section to provide a
new, stronger and more durable pavement section. The project will also install segments of missing
sidewalks in the project area.
SUMMARY OF RECOMMENDED ACTION
Authorize execution of the construction contract for the Cherry Tree Drive Rehabilitation project to San
Antonio Constructors, Ltd., for 273,193.80 and a not to exceed amount of $300,600.00.
0_ '
The cost of the project shall not exceed $300,600 and $128,000 of funding is available from Certificates
of Obligation for Road Improvements and $172,600 of funding is available from $2.7 million from
excess General Fund Reserves earmarked for SPAM.
Staff recommends Council approve Resolution 20 -R -82 and authorize award of the bid for the Cheery
Tree Drive Rehabilitation Project to San Antonio Constructors, Ltd., for $271,193.80 and a not to
exceed amount of $300,600.00.
Attachments
Resolution No. 20 -R -82
Cherry Tree Location Exhibit
Cherry Tree Rehab Bid Tab
Cherry Tree Rehab Contract
RESOLUTION NO. 20 -R -82
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A CONTRACT WITH SAN ANTONIO
CONSTRUCTORS, LTD. RELATING TO THE CHERRY TREE DRIVE
REHABILITATION PROJECT AND AUTHORIZING THE BUDGET
EXPENDITURES FOR THE PROJECT
WHEREAS, The City staff of the City of Schertz (the "City ") has recommended that the
City accept the bid from San Antonio Constructors, Ltd. relating to the Cherry Tree Drive
Rehabilitation. Project and approve the project expenditures; and
WHEREAS, City staff has received qualifications indicating that San Antonio
Constructors, Ltd. is qualified to provide such services for the City; and
WHEREAS, the project will be funded from Certificates of Obligation for Road
Improvements and from the $2.7 million from Excess General Fund Reserved earmarked for
SPAM,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver the contract with San Antonio Constructors, Ltd. for an amount of $273,193.80 with an
amount not to exceed $300,600.00.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person .
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 11th day of August, 2020.
CITY OF SCHERTZ, TEXAS
Ralph Gutierrez, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
50506221.1 - 2 -
N;
��.
a 100 200 400 600 800 7.000
Feet CG erry Tree Dr . '� �\
7h,s Ord pct S d 3tirma�l pierpnses.., ri 7ay nox been �arep�erl fn nr la
ue rble hd tlu*gal ce gcexc�Yit g os swucyx FsuY�.wscx. I@ doca rrea8.Kftyab .a artilhe -g( umd }. r
SYIfW4V dYICl NC{JfCaC;RLb Dr19y IYSY: �" (}ItlAIfdY�lC 14`YdhWC I51C&d1411 tF}NU(N�(kf boU(ei-
missing 0 Rehabilitation — cement
stabilization, some curb
and gutter replacement, fill
in sidewalk
i
AGREEMENT
BETWEEN OWNER AND CONTRACTOR
FOR CONSTRUCTION CONTRACT (STIPULATED PRICE)
THIS AGREEMENT is by and between City of Schertz ( "Owner ") and
SAN ANTONIO CONSTRUCTORS LTD
Owner and Contractor hereby agree as follows:
ARTICLE 1 WORK
( "Contractor ")
1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The
Work is generally described as follows:
ARTICLE 2 THE PROJECT
2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as
follows: Cherry Tree Drive Rehabilitation
ARTICLE 3 ENGINEER
3.01 The part of the Project that pertains to the Work has been designed by
3.02 The Owner has retained this t gf: ch rt EngJft'Jrink [fie rtmerit ( "Engineer ") to act as
Owner's representative, assume all duties and responsibilities, and have the rights and authority
assigned to Engineer in the Contract Documents in connection with the completion of the Work
in accordance with the Contract Documents.
ARTICLE 4 CONTRACTTIMES
4.01 Time of the Essence
A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness
for final payment as stated in the Contract Documents are of the essence of the Contract.
Contract Times: Days
B. The Work is expected to be substantially completed within 45 calendar days after the date
when the Contract Times commence to run as provided in Paragraph 4.01 of the General
Conditions, and completed and ready for final payment in accordance with Paragraph 15.06
of the General Conditions within 46 calendar days after the date of substantial completion.
4.02 Liquidated Damages
A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01
above and that Owner will suffer financial and other losses if the Work is not completed
and Milestones not achieved within the times specified in Paragraph 4.02 above, plus any
extensions thereof allowed in accordance with the Contract. The Contractor acknowledges
and recognizes that the Owner is entitled to full and beneficial occupancy and use of the
completed work following expiration of the Contract Time. The Contractor further
acknowledges and agrees that, if the Contractor fails to substantially, or cause the
Substantial Completion of any portion of the Work within the Contract time, the Owner will
Page A -1 of 7
sustain actual damages as a result of such failure. The exact amount of such damages will
be difficult to ascertain. Therefore, the Owner and Contractor agree that, if the Contractor
shall neglect, fail, or refuse to achieve substantial completion of the Work by the
Substantial Completion date, subject to proper extension granted by the Owner, then the
Contractor agrees to pay the Owner the sum of:
1. Six hundred dollars ($600.00) per day for each day in which such Work is not
completed, not as penalty, but as liquidated damages, for the damages ( "Liquidated
Damages ") that would be suffered by Owner as a result of delay for each and every
calendar day that the Contractor shall have failed to have completed the Work as
required herein. The Liquidated Damages shall be in lieu of any and all other damages
which may be incurred by Owner as a result of the failure of Contractor to complete
within the Contract Time.
ARTICLE 5 CONTRACT PRICE
5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract
Documents the amounts that follow, subject to adjustment under the Contract:
A. For all Unit Price Work, an amount equal to the sum of the extended prices (established for
each separately identified item of Unit Price Work by multiplying the unit price times the
actual quantity of that item):
Unit Price Work
Item
Estimated
Unit
Extended
Description
Unit
No.
Quantity
Price
Price
1
TPDES
LS
1
10,450.00
10,450.00
2
MOBILIZATION
LS
1
24,835.80
24,835.80
3
TREE TRIMMING ( <6 ")
EA
1
1,000.00
1,000.00
MANHOLE ADJUSTMENT
4
EA
5
1,500.00
1,500.00
(SEWER)
5
VALVE BOX ADJUSTMENT
EA
6
495.00
2,970.00
6
REMOVE ASPHALT PAVEMENT
SY
4870
10.00
48,700.00
REMOVE SIDEWALK AND
7
SY
250
5.00
1,250.00
DRIVEWAY
REMOVAL OF CURB AND
8
LF
414
4.00
1,656.00
GUTTER
HOT MIX ASPHALT PAVEMENT,
9
TYPE D (2 ") (PG 64 -22)
TON
550
98.00
53,900.00
10
PRIME COAT
GAL
974
5.00
4,870.00
11
TACK COAT
GAL
488
5.00
2,440.00
CONCRETE DRIVEWAY
12
SY
60
75.00
4,500.00
(RESIDENTIAL)
24" WHITE THERMOPLASTIC
13
LF
92
15.00
1,380.00
STRIPE
14
CONCRETE CURB AND GUTTER
LF
414
28.00
11,592.00
Page A -2 of 7
Unit Price Work
Item
No.
Description
Unit
Estimated
Quantity
Unit
Price
Extended
Price
15
CONCRETE SIDEWALK
Sy
540
70.00
37,800.00
16
BERMUDA SODDING
Sy
512
5.00
2,560.00
17
SIGN RELOCATE
EA
2
395.00
790.00
18
CEMENT TREATMENT (8"
RECLAIMED BASE)
Sy
4870
10.00
48,700.00
19
8' RETAINING WALL
LF
225
28.00
6,300.00
Total of all Extended Prices for Unit Price Work (subject to final adjustment
based on actual quantities)
$273,193.80
The extended prices for Unit Price Work set forth as of the Effective Date of the Contract
are based on estimated quantities. As provided in Paragraph 13.03 of the General
Conditions, estimated quantities are not guaranteed, and determinations of actual
quantities and classifications are to be made by Engineer.
ARTICLE 6 PAYMENT PROCEDURES
6.01 Submittal and Processing of Payments
A. Contractor shall submit Applications for Payment in accordance with Article 15 of the
General Conditions. Applications for Payment will be processed by Engineer as provided in
the General Conditions.
6.02 Progress Payments; Retainage
A. Owner shall make progress payments on account of the Contract Price on the basis of
Contractor's Applications for Payment on or about the 30th day of each month during
performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such
Applications for Payment have been submitted in a timely manner and otherwise meet the
requirements of the Contract. All such payments will be measured by the Schedule of
Values established as provided in the General Conditions (and in the case of Unit Price
Work based on the number of units completed) or, in the event there is no Schedule of
Values, as provided elsewhere in the Contract.
1. Prior to Substantial Completion, progress payments will be made in an amount equal
to the percentage indicated below but, in each case, less the aggregate of payments
previously made and less such amounts as Owner may withhold, including but not
limited to liquidated damages, in accordance with the Contract
a. 9 percent of Work completed (with the balance being retainage); and
b. 95 percent of cost of materials and equipment not incorporated in the Work (with
the balance being retainage).
B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total
payments to Contractor to the full amount of the contract, less such amounts set off by
Owner pursuant to Paragraph 15.01.E of the General Conditions, and less such amounts as
the Engineer shall determine for incomplete Work, retainage applicable to such work and
unsettled claims.
Page A -3 of 7
6.03 Final Payment
A. Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of
the General Conditions, Owner shall pay the remainder of the Contract Price as
recommended by Engineer as provided in said Paragraph 15.06.
ARTICLE 7 INTEREST
7.01 All amounts not paid when due shall bear interest at the maximum rate allowed by law, not to
exceed 1% per month.
ARTICLE 8 CONTRACTOR S REPRESENTATIONS
8.01 In order to induce Owner to enter into this Contract, Contractor makes the following
representations:
A. Contractor has examined and carefully studied the Contract Documents, and any data and
reference items identified in the Contract Documents.
B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site
and adjacent areas, and become familiar with and is satisfied as to the general, local, and
Site conditions that may affect cost, progress, and performance of the Work.
C. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect
cost, progress, and performance of the Work.
D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface
conditions at or adjacent to the Site and all drawings of physical conditions relating to
existing surface or subsurface structures at the Site that have been identified in the
Supplementary Conditions, especially with respect to Technical Data in such reports and
drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if
any, at or adjacent to the Site that have been identified in the Supplementary Conditions,
especially with respect to Technical Data in such reports and drawings.
E. Contractor has considered the information known to Contractor itself; information
commonly known to contractors doing business in the locality of the Site; information and
observations obtained from visits to the Site; the Contract Documents; and the Site - related
reports and drawings identified in the Contract Documents, with respect to the effect of
such information, observations, and documents on (1) the cost, progress, and performance
of the Work; (2) the means, methods, techniques, sequences, and procedures of
construction to be employed by Contractor; and (3) Contractor's safety precautions and
programs.
F. Based on the information and observations referred to in the preceding paragraph,
Contractor agrees that no further examinations, investigations, explorations, tests, studies,
or data are necessary for the performance of the Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions of the Contract.
G. Contractor is aware of the general nature of work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Contract Documents.
H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or
discrepancies that Contractor has discovered in the Contract Documents, and the written
resolution thereof by Engineer is acceptable to Contractor.
Page A -4 of 7
1. The Contract Documents are generally sufficient to indicate and convey understanding of
all terms and conditions for performance and furnishing of the Work.
J. Contractor's entry into this Contract constitutes an incontrovertible representation by
Contractor that without exception all prices in the Agreement are premised upon
performing and furnishing the Work required by the Contract Documents.
ARTICLE 9 CONTRACT DOCUMENTS
9.01 Contents
A. The Contract Documents consist of the following:
1. This Agreement (pages A -1 to A- 1, inclusive).
2. Performance bond (pages EgA to IB -, inclusive).
3. Payment bond (pages P� to al inclusive).
4. General Conditions consisting of 73 pages of a modified version of EJCDC C -700, having
a title page with the general title: STANDARD GENERAL CONDITIONS OF THE
CONSTRUCTION CONTRACT.
5. Supplementary Conditions (pages C_1 to S, t5, inclusive).
6. Specifications as listed in the table of contents of the Project Manual.
7. Drawings (not attached but incorporated by reference) consisting of 25 sheets with
each sheet bearing the following general title: Cherry Tree Drive.
8. Addenda (numbers to �^, inclusive).
9. Exhibits to this Agreement (enumerated as follows):
a. Contractor's Bid (pages El to BE -S, inclusive).
10. The following which may be delivered or issued on or after the Effective Date of the
Contract and are not attached hereto:
a. Notice to Proceed.
b. Work Change Directives.
c. Change Orders.
d. Field Orders.
B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as
expressly noted otherwise above).
C. There are no Contract Documents other than those listed above in this Article 9.
D. The Contract Documents may only be amended, modified, or supplemented as provided in
the General Conditions.
ARTICLE 10 MISCELLANEOUS
10.01 Terms
A. Terms used in this Agreement will have the meanings stated in the General Conditions and
the Supplementary Conditions.
Page A -5 of 7
10.02 Assignment of Contract
A. Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of
any rights under or interests in the Contract will be binding on another party hereto
without the written consent of the party sought to be bound; and, specifically but without
limitation, money that may become due and money that is due may not be assigned
without such consent (except to the extent that the effect of this restriction may be limited
by law), and unless specifically stated to the contrary in any written consent to an
assignment, no assignment will release or discharge the assignor from any duty or
responsibility under the Contract Documents.
10.03 Successors and Assigns
A. Owner and Contractor each binds itself, its successors, assigns, and legal representatives to
the other party hereto, its successors, assigns, and legal representatives in respect to all
covenants, agreements, and obligations contained in the Contract Documents.
10.04 Severability
A. Any provision or part of the Contract Documents held to be void or unenforceable under
any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue
to be valid and binding upon Owner and Contractor, who agree that the Contract
Documents shall be reformed to replace such stricken provision or part thereof with a valid
and enforceable provision that comes as close as possible to expressing the intention of the
stricken provision.
10.05 Contractors Certifications
A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive
practices in competing for or in executing the Contract. For the purposes of this Paragraph
10.05:
1. "corrupt practice" means the offering, giving, receiving, or soliciting of any thing of
value likely to influence the action of a public official in the bidding process or in the
Contract execution;
2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to
influence the bidding process or the execution of the Contract to the detriment of
Owner, (b) to establish Bid or Contract prices at artificial non - competitive levels, or (c)
to deprive Owner of the benefits of free and open competition;
3. "collusive practice" means a scheme or arrangement between two or more Bidders,
with or without the knowledge of Owner, a purpose of which is to establish Bid prices
at artificial, non - competitive levels; and
4. "coercive practice" means harming or threatening to harm, directly or indirectly,
persons or their property to influence their participation in the bidding process or
affect the execution of the Contract.
10.06 Other Provisions
A. Owner stipulates that if the General Conditions that are made a part of this Contract are
based on EJCDC® C -700, Standard General Conditions for the Construction Contract,
published by the Engineers Joint Contract Documents Committee ®, and if Owner is the
party that has furnished said General Conditions, then Owner has plainly shown all
modifications to the standard wording of such published document to the Contractor,
through a process such as highlighting or "track changes" (redline /strikeout), or in the
Supplementary Conditions.
Page A -6 of 7
IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement.
This Agreement will be effective on (which is the Effective Date of the Contract).
�1LAt►1i
By: DR. MARK BROWNE
Title: CITY MANAGER
Address for giving notices:
CITY OF SCHERTZ
1400 SCHERTZ PARKWAY
SCHERTZ, TEXAS 78154
CKoI���c7e[ rilCil
Title:
(if Contractor is a corporation, a partnership, or a joint
venture, attach evidence of authority to sign.)
Address for giving notices:
SAN ANTONIO CONSTRUCTORS, LTD
6735 LOWBID LANE
SAN ANTONIO, TEXAS 78250
License No.:
(where applicable)
(if Owner is a corporation, attach evidence of authority
to sign. If Owner is a public body, attach evidence of
authority to sign and resolution or other documents
authorizing execution of this Agreement.)
Page A -7 of 7
Agenda No. 6.
ei Olum
City Council August 11, 2020
Meeting:
Department: Emergency Medical Services
Subject: Resolution No. 20 -R -88 - Consideration and /or action approving a Resolution by the
City Council of the City of Schertz, Texas authorizing the City Manager to enter
into a Service Contract with Fort Sam Houston Independent School District for
EMS services. (C. Kelm /J. Mabbitt)
BACKGROUND
Schertz EMS has provided ambulance coverage during football season for several school districts in our
area to include SCUCISD, Marion ISD and Randolph ISD. Last football season, we covered a
Randolph High School football game at Cole High School when the Randolph HS field was under
maintenance. Cole High School is located on Fort Sam Houston in the Fort Sam Houston Independent
School. District. The administrators at Cole High School were impressed with our courteous and
professional crews, and they have requested that we provide an ambulance during their 2020 football
season.
GOAL
To provide EMS services for the 2020 Fort Sam Houston ISD football season.
C�
Providing an ambulance at these football games will provide a benefit to the players and spectators
during the 2020 football season.
Consideration and/or action authorizing the City Manager to enter into a Service Contract with Fort
Sam Houston Independent School District for EMS services.
FISCAL IMPACT
The overall impact to the EMS Department is expected to be approximately $5,000 in revenue which
will offset labor costs, fuel and ambulance supplies /maintenance costs. Since this service is located on
Fort Sam, the district agreed to pay our travel time to and from the games. Our standby costs are $125
per hour.
1
Staff recommends Resolution No. 20 -R -88 approving a Resolution authorizing the City Manager to
enter into a Service Contract with Fort Sam Houston Independent School District for EMS services.
Attachments
Agreement
19 &TO X111 Y to] k'5k'to] 4119 I :3
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A
SERVICE CONTRACT WITH FORT SAM HOUSTON INDEPENDENT
SCHOOL DISTRICT FOR EMS SERVICES, AND OTHER MATTERS
IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz has recommended that the City enter
into a service contract with Fort Sam Houston Independent School District (ISD) for EMS
services; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into a service contract with Fort Sam Houston ISD for EMS services; therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to enter into a service
contract with Fort Sam Houston Independent School District for ambulance services as set forth
in Exhibit A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part
of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND ADOPTED, this 11th day of August 2020.
CITY OF SCHERTZ, TEXAS
Ralph Gutierrez, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
FORT SAM HOUSTON INDEPENDENT SCHOOL DISTRICT
4005 WINANS ROAD
FSH SAN ANTONIO, TEXAS 78234
Phone: 210-368-8700 Fax: 210-368-8741
Fort Sam Houston ISD www.fshisd.net
The Fort Sam Houston. Independent School. District, hereinafter referred to as "District," and
independent contractor, City of Schertz EMS, hereinafter referred to as "Contractor," enter into a
contract on this the day of , 20 for the provision of contracted services.
1. District agrees to engage Contractor, and Contractor agrees to perform personally, in a
manner satisfactory to District, the following services:
Contractor agrees to provide one ambulance with two personnel to standby at predetermined
football games. See attached schedule marked as Attachment A.
2. Unless discontinued earlier by District, the services are to be performed at the following
times and places:
Contractor agrees to provide medical support at all home football games listed on the
attached schedule, Attachment A. The location for each home game is:
Cole Football Stadium
4001 Winans Road
San Antonio, TX 78234
District agrees to pay Contractor a fee of $1.25.00 per hour for a total fee not to exceed
$1,000 per scheduled game, as compensation for services rendered. All reimbursements for
expenses associated with contractor services shall be made in accordance with the attached
Travel Expense Guidelines for Contractor Services. Contractor shall not be paid in advance
except for any required deposit to reserve a scheduled date.
This agreement shall be in effect from September 1, 2020 to November 30, 2020, unless terminated
by either party at any time, with or without cause. In the event of termination by District or
Contractor prior to completion of the contract, compensation shall be prorated on the basis of hours
Contract Services Agreement Page 1 of 3
actually worked, and Contractor shall only be entitled to receive just and equitable compensation
for any satisfactory work completed and expenses incurred up to the date of termination.
Contractor agrees to not employ any person employed by the District who is in a position to
approve or determine the terms of this contract.
Contractor is not an employee of District, and is not entitled to fringe benefits, pension, workers
compensation, retirement, etc. District shall not deduct Federal income taxes, FICA (Social
Security), or any other taxes required to be deducted by an employer, as this is the responsibility
of Contractor.
The District will not pay for preparation days or times. Contractor charges shall be for time
actually spent in the District performing the service agreed to in the contract.
Contractor agrees to hold District harmless from any and all liability incurred by District by reason
of Contractor's negligence or breach of contract, including, without limitation, damages of every
kind and nature, out -of.- pocket costs, and legal expenses.
IN WITNESS WHEREOF, Fort Sam Houston Independent School District and Contractor have
executed this contract, effective the date first herein written.
FORT SAM HOUSTON INDEPENDENT SCHOOL DISTRICT
By: _
Date:
Julie P. Novak, Chief Financial Officer
CONTRACTOR --
Date:
Social Security /Federal Tax ID Number:
Contract Services Agreement Page 2 of 3
Fort Sam Houston ISD Travel Expense Guidelines
For Contracted Services
The District shall reimburse travel expenses per the following guidelines:
1. MILEAGE — Reimbursed at maximum allowable rate established by the Internal
Revenue Service as of contract date. Rate available at ht s: / /wwwJrs. ov /tax-
professionals /standard -milea eg rates. Allowable mileage is based on MapQuest
Guide if a personal automobile is used.
2. AIR TRAVEL - Reimbursed at coach fare rates only.
3. MEALS - Reimbursement may be claimed for a maximum of $45 per day.
Receipts are required for reimbursement of meal expenditures for the contractor
only.
4. GRATUITIES - Reimbursed at a maximum of 20% for meals and taxi fare.
5. PHONE CALLS - No reimbursement allowed (local or long distance).
6. HOTEL ACCOMMODATIONS - Reimbursed at a single room rate in a
moderately priced hotel.
7. CAR RENTAL - No reimbursement allowed. Taxi fare shall be allowed to and
from the airport, the hotel, and the service site (receipts are required).
8. ALCOHOLIC BEVERAGES - No reimbursement allowed.
9. OTHER EXPENSES - Expenses which are considered reasonable and necessary
shall be reimbursed upon presentation of proper documentation. These expenses
may not include items for personal convenience such as valet service and other
personal hotel expenses. Documentation of parking and taxi expenses is required.
10. DIRECT BILLING - Direct bills shall not be accepted.
The District reserves the right to reject any reimbursement claim that it deems not reasonable
and /or unnecessary. Original itemized receipts must be submitted in order to be eligible for
reimbursement.
Contract Services Agreement Page 3 of 3
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Agenda No. 7.
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City Council August 11, 2020
Meeting:
Department: Information Technology
Subject: Resolution No. 20 -R -78 - Consideration and /or action approving a Resolution by the
City Council of the City of Schertz, Texas, for the authorizing of an agreement
with DAC, Inc. of New Braunfels, Texas, for the city -wide access control systems
upgrade project. (B. James /M. Clauser)
BACKGROUND
Currently, physical access to City facilities by employees and other authorized personnel is managed
through one of two different badge access control systems. Both systems have been in place for at least
15 years and are now completely obsolete. Parts are no longer available from the manufacturers for
routine maintenance, and when an entry point fails it can take weeks for the vendor to find replacements
on the secondary market. Three years ago a stakeholder group was created that included staff members
from the Police Department, Facilities, and IT and others to review options for consolidating and
replacing the current access control systems into a single centrally managed system.
Input from various departments was solicited and the team identified a series of requirements. The
major requirements included:
• The new system had to be backwards - compatible with the existing locking hardware used by the
City.
• Next, the system had to have an interface with the City's centralized security camera management
system from Ocularis.
• The new system also had to allow the use of existing employee badges, as well as be able to
accommodate newer badge technologies such as chip - cards, RFID, etc.
• The system had to provide advanced report capabilities to allow audit trails, custom and recurring
reports, etc.
• The system had to allow tenants of City buildings to manage their sites directly while retaining
overall oversight by the City.
• Another requirement was to allow staff managing certain venues the ability to issue time - limited
access cards to renters that would reduce the need for staff to be available at all times to open a
venue in advance of the event and stay to lock the doors once the event is over.
• Another requirement included the need to be able to integrate employee badges into the login
process to ensure compliance with federal mandates for 2- factor authentication into the secure
data network.
The team reviewed multiple systems on the market and eventually recommended that the City
upgrade the existing system from Open Options currently in use by PD. Open Options is a registered
vendor with the state DIR Buy Board, and their representatives provided contact information for 2
vendors in Central Texas that were qualified to support their product. After reviewing documentation
and presentations from both vendors the team decided to contract with DAC, Inc. of New Braunfels,
Texas to manage the upgrade.
The overall project is expected to be completed in three phases. Phase one as presented here will focus
on replacing the software, back -end hardware, wiring (as needed), and door control systems in each
City facility that already has an access control system in place. The vendor will also provide integration
into our camera management system. Phases two and three will add new facilities, replace outdated
door lock hardware as needed and add access control management to outlying facilities such as pump
stations, water towers, etc. Once those phases are complete the City will continue to expand the use of
the system to include integrating badge access to sensitive data, security management systems, etc.
GOAL
This upgrade to the existing access control system currently in use in PD will consolidate all City
facility access into a single system. This will increase efficiency by providing a single
centrally- managed system and will allow for the use of industry- standard access control hardware
moving forward. This upgrade will also provide enhancements that will allow tenants such as the
YMCA to better manage access to their individual sites. This system will provide the necessary
foundation for integrating security camera monitoring and for upgrading network management.by
integrating security badge access to our network infrastructure.
COMMUNITY BENEFIT
As the City continues to grow a centrally managed flexible access control system provides many
opportunities to enhance efficiency and improve Public Safety response. By integrating the system into
our existing security camera management system, for example, this system will allow our dispatchers to
see and hear alerts presented by the access control monitoring system and view the nearest security
camera on a large screen in the dispatch area. Dispatchers can then provide the appropriate response to
the alert as opposed to always sending an officer.
Another benefit of this upgrade will be that sponsors of events can be issued time - limited access cards to
venues such as the Civic Center, the Northcliffe Center and the meeting room in Fire Station 3 to allow
them to get into the venue for their events. This will reduce the effort needed by staff to personally
manage access to these sites and improve the City's ability to provide quality service for events while
reducing the need for overtime.
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Staff recommends that Council approves the contract with DAC, Inc. of New Braunfels in the amount
of $166,956.19 with not to exceed amount of $175,000 for phase one of the City -wide Access Control
Upgrade Project.
FISCAL IMPACT
In 2018 Certificates of Obligation in the form of bonds were issued in the amount of $300,000 to fund
this project. Phase One, as presented here will allocate $164,415.41 and allowing a contingency to a
total not to exceed amount of $175,000. The remaining funds will be used for subsequent phases.
RECOMMENDATION
Staff recommends that Council approves the contract with DAC, Inc. of New Braunfels in the amount
of $1.64,415.41 with a not to exceed amount of $1.75,000 for phase one of the City -wide Access Control.
Upgrade Project.
Attachments
20 -R -78 Resolution
DAC Proposal 20 -R -78
--
RESOLUTION NO. 20 -R -78
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT WITH DAC, INC
OF NEW BRAUNFELS, TEXAS FOR THE CITY -WIDE ACCESS
CONTROL SYSTEMS UPGRADE PROJECT, AND OTHER MATTERS
IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City enter into an agreement with DAC, Inc of New Braunfels Texas for the purpose of
implementing phase one of the City -Wide Access Control System Upgrade project; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into an agreement with DAC, Inc of New Braunfels Texas for the purpose of implementing
phase one of the City -Wide Access Control System Upgrade project, in the amount of
$164,41.4.41 with a not -to- exceed value of $175,000 to cover contingencies.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
Section 1. The City Council hereby authorizes the City Manager to enter into an
agreement with DAC, Inc of New Braunfels Texas for the purpose of implementing phase one of
the City -Wide Access Control System Upgrade project in the amount of $164,414.41, with a not
to exceed value in the amount of $175,000 to cover contingencies.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 11TH day August, 2020.
CITY OF SCHE.RTZ, TEXAS
Ralph Gutierrez, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
50506221.1 - 2 -
July 30th, 2020
Mr. Myles Clauser, CPM, CGCIO
City of Schertz
Dear Mr. Clauser,
lmy�
I am pleased to present DAC's follow up to our budgetary proposal for the City of Schertz. After having the
opportunity to walk and review all of the existing facilities and having continued conversation with your
responsive staff we would like to offer you this firm quote for our services. Our entire team is enthusiastic
about the prospect of serving as your integrated solutions provider. We look forward to enhancing our
relationship through participation in this project. We are committed to integrity and quality, and we are
proud of our record and reputation.
Selecting the right team to help you recognize and address your business challenges is vital to creating
value and delivering a project on time, on budget and to the high standards of quality you expect. I
personally select our team leaders to ensure they have the experience and personal attributes needed to
serve you with distinction and dedication throughout the course of your program.
A smooth project is, of course, of great importance to you and DAC. We have a wealth of experience in
providing innovative solutions and look forward to delivering them to the City of Schertz. Our team has
the requisite experience to manage any program efficiently and to deliver solutions that meet the highest
levels of sustainability and feasibility.
You strive for quality and reliability for the City of Schertz and providing those attributes is critical to your
continued success. DAC is the firm chosen by project teams when quality and reputation are of the utmost
importance. We anticipate teaming with you to meet the needs of this program and look forward to
meeting soon as part of the contract team.
Thank you for your consideration. We are committed to exceeding your expectations.
Respectfully,
Roy Charbonneau
Manager Central Texas
DAC, Inc.
City of Schertz 12
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Building
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Intelligent r Control Pane'
' Door Su• Pr
Optically • ' • Hubs
L.. Licensing to support AD Locks
Building 02 Administration
Doors •i •
Door • r
Optically • . ' • Hub
Building ♦ Police
0 Doors of Access Contra
Intelligent r Control r
• - Door Sub-Panels
Optically Isolated Hubs
I
* All Licensing to support AD Locks
City of Schrtz 13
City of Schertz 14
City of Schertz 15
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The following 0R Pricing meets or exceeds the requirements listed in DAC's D|R Contract # DIR-TSO-
3647. Appendix C of DIR-TSO-3647 is attached below which is a quick reference for our listed DIR
Customer discount percentages
Intelligent Controller
Open Options
SSP-D2-A
16
$ 2,074.00 $ 33,184.00 $1,191.05
Totals Required
'19,056,8C(
Applied
4a%
Door controller
Open Options
RSC-1-A
77
$ 482.00 $ 37,114.00 $ 276.80
21,31$60 43%
43%
Access Control Software
Open Options
DNA-2100
i
$ 11,320.00 $ 11,320.00 $6,500.79
6,50039 430/6'
4,4%
9 Channel Hub
Open Options
OPTOHUB
19
$ 1,376.00 $ 26,144.00 $ 790.20
15,01180 43%,
43%
AD Lock License 10 Pack
Open Options
00-AD-10
51
$ 1,104.00 $ 5,520.00 $ 634.00
3,17UG 43%
'43%
Dual Sided Badge Printer
Fargo
DTC4500
i
$ 8,444.00 $ 8,444.00 $4,849.18
!L,849.18 43%',
4.4%
Door Enclosure Conversion Materlyarious
AC DE
77
$ 200.00 $ 15,400.00 $ 140.00
$ 10,780.00
a6%
Material Totals $176,866.24
$106,557.09
Grand Totals $272,205.09
$X64,41S.41'
32%
David Lewis
Business Development Central Texas
DAC.|no.
Cell: 210-878-9132
Email:
City of Schertz 16
mom
DAC employs approximately 120 people in the State of Texas, of which more than 85% are dedicated to
engineering, project management, technology and installation. We are prepared to execute the City of
Schertz access control upgrade project and have resources ready to allocate to this project immediately.
DA[ understands the complexity of your project andtherigorsofnnaintaining a functional Access Control
System during transition toa new platform. Our team members represent an efficient model ofdelivering
a project under these requirements. We've been diligent in allocating resource loads across all phases of
construction and technology migration to ensure the project is well designed, executed with precision,
fully commissioned and turned over to the City of Schertz for a long-term operation.
To maintain an agreed installation schedule, DACxvill structure our installation teann(s)towork in tandem
in various areas of the project ifrequired.Ourteann(s) vvi||beresponsib|eforsped0careasofthep 'ect
with a Project ForennenossignedtotheresponsibiUtiesofcomnp|etingthevvorkeffident|y.Usingourovvn
installation forces allows OAC to better control the project schedule, effectively load manpower when
necessary, coordinate with onsite trades, and control cost and quality.
Testing Procedure
Prior to beginning work at each site, in phase I of this project there will be a complete testing of each
door in their existing condition. Any discrepancies that require hardware to be replaces will be noted and
accounted for in phase ||of this project. The|asthwopagesareexannp|esofthetvxotypesofdoorsvvevvi||
be working on.
Once the door has been moved from the old system and put online with the new Open Options server the
door will be tested again to ensure that the door performs the same or better on the new system.
The following isamexample form that will be completed in the pre-test phase as well asthe post swap
phase
City of Schertz 17
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To facilitate minimal downtime DAC will utilize a hot cutover procedure. We will leave the existing panel up
and operational throughout the cutover. Once our new hardware is installed and programmed, we will cut
the doors over for the facility we are working that day ONE at a time. Any door that is being cutover should
not be down for more than five minutes, and during those five minutes there will be a DAC technician on a
ladder standing at the door. Once the Head End technician transfers the wiring the Door technician will test
his door following the steps listed above in "Testing Procedures."
Preliminary Project Sequence
Below is a sample schedule that will be adjusted when the project is awarded:
1. PROJECT AWARD
a. Acknowledgement of Contract Award
2. KICKOFF MEETING
a. Meet @ Customer Location —
b. Discuss responsibilities and requirements of both parties
c. Customer to provide one (1) available switch port and one (1) IP address per building for the
new Open Options controller to be installed
d. Customer to begin working toward a final user database for system setup
e. Begin determining a building sequence schedule for installation
3. DESIGN
a. Review and revise existing customer drawings as needed
b. Submit revised drawings to customer for approval
c. Expected date of customer approval
City of Sc hertz 19
4. MATERIAL PROCUREMENT
a. Open Options
b. Misc. Equipment
5. PRETEST EXISTING SYSTEM
a. Physically test each access controlled door for operation —Log results for review
6. PROJECT COMPONENTS— PROJECT START
a. Secure rack location for ACS server and UPS
b. Secure location of new badge printer and customer provided associated workstation
c. Rack mount customer provided ACS server and UPS
d. Load operating software on customer provided ACS server and client workstations.
e. Install badge printer and client software on customer provided workstation
f. Powerup and test operation of ACS server, workstation(s), badge printer and UPS
g. Meet with City of Schertz to secure existing customer user database for ALL buildings
h. Review and revise (as needed) customer user database with the City of Schertz
i. Load customer user database on ACS server
j. Verify operation of customer user database
k. Secure building sequence schedule from the City of Schertz
I. Verify and test operation of network link between server location and associated buildings in
sequence schedule.
m. Verify system operation of existing system within building sequence (Document / Review)
n. Install new Open Options controller and associated headend equipment along side the
existing ACS equipment as to not disturb operation of existing ACS equipment
o. Establish communications between new Open Options controller and ACS server
p. Program new Open Options controller with database for the associated building in sequence
q. Begin moving ACS doors in a "hot swap" method from the existing controller onto the new
Open Options controller
r. Test and verify operation of each door as it is moved over to the new Open Options controller
s. Verify operation of various customer access cards with ACS doors
t. Verify operation of each ACS door before leaving building
u. Review and qualify system setup with customer
v. Provide system training with customer
7. PROJECT CLOSEOUT
a. Update and prepare customer as -built drawings
b. Prepare closeout documents
c. Deliver closeouts documents to customer
8. CUSTOMER APPROVAL AND ACCEPTANCE
a. Customer review of closeout documents
b. Customer approval and acceptance
c. Customer Signoff
City of Schertz 110
Project Team:
Operations Manager: ROY CHARBONNEAU I Security Operations Manager
CAC, Inc. 1 2090 North IH 35 Suite 5115 1 New Braunfels,
TX 78130
o 210.98&60126 1 m 281 507-7014 1 rcharbonnegg�a_-)dac-
inc.corn
Senior Project Manager: TERRY E. VANN I Senior Project Manager - Central Texas
Branch
CAC, Inc. 12090 North IH 35 Suite 5115 1 New Braunfels,
TX 78130
o210.988.6012 I m210.380.0436 I Lvann dacjnqcom
System Specialist: JOE MONTEZ I System Specialist Central Texas Branch
DAC, Inc. 12090 North 1H 35 Suite 5115 1 New Braunfels,
TX 78130
o 210.988.6012 1 rn 21 0.9263280 1 jMon1gz0d _dac-inc.corn
City of Schertz I 1"I
This proposal is hereby accepted and D4C' Inc. is authorized to proceed with the scope of work described
herein. This document serves as a notice to proceed. DAC payment terms are Net 30 days.
Signature Signature
Name Name
Title Title
Date Date
City of Schertz 112
FINISH CEILING 6„ /,\ i i FINISH CEILING
MOUNT FLUSH
GENERAL NOTES:
1. THIS INSTALLATION SHALL BE GOVERNED BY ALL APPLICABLE CODES, ORDINANCES AND AUTHORITIES HAVING
JURISDICTION. ALL ACCESS CONTROLLED DOORS SHALL OPERATE WITHOUT ANY SPECIAL KNOWLEDGE OR
EFFORT. MEANS OF EGRESS FROM AN ACCESS CONTROLLED DOOR SHALL BE NO MORE THAN ONE OPERATION.
2. ELECTRONIC STRIKES SHALL BE 121 24 VDC, AND SHALL OPERATE IN A "FAIL- SECURE" CONFIGURATION.
INSTALLED "FAIL - SAFE" CONFIGURATIONS SHALL BE CONNECTED TO A POWER SUPPLY INTERFACED WITH THE
FIRE ALARM SYSTEM. FIRE ALARM RELEASE RELAY (FURNISHED BY FIRE ALARM CONTRACTOR) IS REQUIRED
WITHIN T -0" OF THE SOURCE POWER SUPPLY.
3. ELECTRONIC STRIKE LOCKS AND SECURED DOOR HARDWARE MUST PROVIDE A FREE MECHANICAL EGRESS
OPERATION.
4. REQUEST TO EXIT MOTION SENSOR PROVIDES DOOR POSITION ALARM SHUNT ONLY. THE REQUEST TO EXIT
MOTION MAY OR MAY NOT BE CONFIGURED TO RELEASE THE STRIKE UPON APPROACH UNLESS REQUIRED TO BE
IN COMPLIANCE WITH LOCAL CODES.
5. A FIRE ALARM PULL STATION, (DPDT, FURNISHED BY FIRE ALARM CONTRACTOR), OR AN EMERGENCY DOOR
RELEASE PULL STATION MAY BE REQUIRED IN SOME INSTALLATIONS TO PROVIDE PRIMARY EMERGENCY POWER
INTERRUPT OR DISCONNECT. REFER TO THE LOCAL CODES AND AUTHORITY HAVING JURISDICTION FOR
SPECIFIC REQUIREMENTS.
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Junction box above door with edge panel
Integrated Lockset with Built in DIPS and Egress
Electronic transfer hinge
GENERAL NOTES:
1. THIS INSTALLATION SHALL BE GOVERNED BY ALL APPLICABLE CODES, ORDINANCES AND AUTHORITIES HAVING
JURISDICTION. ALL ACCESS CONTROLLED DOORS SHALL OPERATE WITHOUT ANY SPECIAL KNOWLEDGE OR
EFFORT. MEANS OF EGRESS FROM AN ACCESS CONTROLLED DOOR SHALL BE NO MORE THAN ONE OPERATION.
2. ELECTROMAGNETIC LOCKS SHALL BE 12/ 24 VDC, AND OPERATE IN A "FAIL- SAFE" CONFIGURATION UNLESS
OTHERWISE PRE- APPROVED BY THE LOCAL AUTHORITY HAVING JURISDICTION. FIRE ALARM RELEASE RELAY
(FURNISHED BY FIRE ALARM CONTRACTOR) IS REQUIRED WITHIN T -0" OF THE SOURCE POWER SUPPLY.
3. INITIATION OF DELAY EGRESS SYSTEM SHALL BEGIN AN IRREVERSIBLE TIME DELAY SEQUENCE OF [15] OR [30]
SECONDS (APPLICABLE CODE). THE LOCK SHALL RELEASE WHEN THE INITIATE TIME DELAY EXPIRES TO ALLOW
EGRESS. DELAY EGRESS LOCKS SHALL BE FAIL SAFE.
4. SURFACE MOUNT OPERATING DOOR HARDWARE ONLY. NO INTERNAL PINNING OR MANUAL LOCKING DEVICES
MAY BE USED WITHOUT PRIOR APPROVAL OF THE LOCAL AUTHORITY HAVING JURISDICTION.
5. REQUEST TO EXIT PUSH BUTTON SHALL OPERATE INDEPENDENTLY OF THE ACCESS CONTROL SYSTEM
ELECTRONICS TO PROVIDE DIRECT POWER RELEASE OF LOCK.
b. A FIRE ALARM PULL STATION, (DPDT, FURNISHED BY FIRE ALARM CONTRACTOR), OR AN EMERGENCY DOOR
RELEASE PULL STATION MAY BE REQUIRED IN SOME INSTALLATIONS TO PROVIDE PRIMARY EMERGENCY POWER
INTERRUPT OR DISCONNECT. REFER TO THE LOCAL CODES AND AUTHORITY HAVING JURISDICTION FOR SPECIFIC
REQUIREMENTS.
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City Council August 11, 2020
Meeting:
Department: Police Department
Agenda No. 8.
Subject: Ordinance No. 20 -H -25 - Consideration and /or action approving an Ordinance by
the City Council of the City of Schertz, Texas, amending the Code of
Ordinances, Chapter 34 "Health ". First Reading (C. Kelm /M. Bane)
City staff were tasked with reviewing the possibility of the City accepting health and fire inspections
from other Texas municipal or county health and fire inspection agencies. This would allow mobile
food vendors with current health and fire permits from other Texas municipal or county inspection
agencies to forgo a health and fire inspection by the City of Schertz. With this, the Mobile Food
Vendors wishing to operate within the City of Schertz would only have to register with the City of
Schertz, at which time they would have to provide their current health and fire inspection permits.
Those that do not have current health and fire inspection permits would be subject to health and fire
inspections performed by the City of Schertz.
GOAL
To provide clearly defined guidelines for Mobile Food Vendors that wish to operate within the City of Schertz.
COMMUNITY BENEFIT
N/A
SUMMARY OF RECOMMENDED ACTION
To review, discuss and take possible action, to include the possible approval of the ordinance as written.
FISCAL IMPACT
With the City of Schertz not performing inspections for Mobile Food Vendors with current health and fire inspection permits
from other Texas municipal or county inspection agencies, there will be a loss of revenue related to the fees charged for the
City of Schertz performing inspections.
RECOMMENDATION
Recommend approval of Ordinance 20 -H -25.
Attachments
Ordinance 20 -H -25
Red Line Changes
ORDINANCE NO. 20 -H -25
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AMENDING CHAPTER 34 HEALTH AMENDING
PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE;
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City Council approve the amended Chapter 34 "Health" as our ordinance is in need of updating
to address current changes related to Mobile Food Vendors.
WHEREAS, the City staff has provided and updated Chapter 34, attached hereto as
Exhibit A.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS:
Section 1. Chapter 34, "Health" of the City's Code of Ordinances is hereby revised
and amended as set out in Exhibit A attached hereto.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a
part of the judgment and findings of the Council.
Section 3. All ordinances and codes, or parts thereof, which are in conflict or
inconsistent with any provision of this Ordinance or the Amended and Restated Unified
Development Code authorized herein are hereby repealed to the extent of such conflict, and the
provisions of this Ordinance shall be and remain controlling as to the matters resolved herein.
Section 4. This Ordinance shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Ordinance or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Ordinance and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which.
this Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 551, as amended, Texas Government Code.
Section 7. This Ordinance shall be effective upon the date of final adoption hereof
and any publication required by law.
PASSED ON FIRST READING, the I I th day of August, 2020.
PASSED, APPROVED and ADOPTED ON SECOND READING, the day of
, 2020.
Ralph Gutierrez, Mayor City of Schertz, Texas
Brenda Dennis, City Secretary, City of Schertz, Texas
(Seal of City)
Chapter 34 - HEALTH
Footnotes:
--- (1) ---
State Law reference— General authority of home -rule municipalities to protect public health, Tex. Health and Safety Code, § 122.066; authority
of home -rule municipalities concerning sanitation and health, Tex. Health and Safety Code, § 341.081.
ARTICLE I. - IN GENERAL
Sec. 34 -1. - Appointment of health official.
The health official shall be appointed by the city manager. All activities of the health official shall be
coordinated through the director of development services.
(Ord. No. 03 -H -09, § 7% -1, 3 -4 -2003; Ord. No. 07-H-32,1, 7 -3 -2007)
Sec. 34 -2. - Duties and powers of the health official.
(a) Generally. The health official is hereby authorized and directed to enforce the provisions of this
chapter and other related ordinances of the city. The health official shall have the authority to
render interpretations of this chapter and to adopt policies and procedures in order to clarify
the application of its provisions. Such interpretations, policies and procedures shall be in
compliance with the intent and purpose of this chapter and shall not have the effect of waiving
requirements specifically provided for in this chapter.
(b) Health official qualifications. The health official shall either:
1) Be a Registered Professional Sanitarian in Texas or a Sanitarian -in- Training as defined in
Title 25, Section 265.142 of the Texas Administration Code, or
2) Meet the Food and Drug Administration Voluntary National Retail Food Regulatory
Program Standards basic curriculum and field training elements, as accepted by the
Texas Department of Health.
(c) Assistant inspector appointment and qualifications. The director of development services, with
the approval of the city manager, may appoint such additional officers, inspectors, assistants,
and other employees as shall be authorized from time to time. Such employees shall hold a code
enforcement license issued by the Texas Department of Health and have such powers as are
delegated by the health official.
(d) Inspection agencies. The director of development services is authorized to accept reports of
approved inspection agencies, provided such agencies satisfy the city's established requirements
as to qualifications and reliability.
(e) Fees and salary. The fees, salary, or both for the health official shall be set in the annual budget
of the inspection department approved by the city council. All fees shall be as set forth in
section 34 -3 of this chapter, as modified from time to time.
(f) Reports. The health official shall give attention to the health and sanitary conditions of the city
and report to the city manager and the city council once each month, making recommendations
as necessary conducive to the cleanliness of the city and the general health of the citizens.
(g) Right of entry. It shall be unlawful for any person to interfere, hinder, or delay the health official,
deputies, inspectors, or officers in the discharge of any duties under this chapter or to refuse to
comply with the orders of the health official. The health official shall issue all necessary notices
or orders to ensure compliance with this chapter.
(h) Orders of correction. The health official shall have the authority whenever, in his or her opinion,
a nuisance detrimental to health exists to cause the same to be abated or removed.
(i) Appeals. The city manager shall hear and decide on all appeals or orders, decisions, or
determinations made by the health official relative to the application and interpretation of this
chapter.
(j) Liability. The health official and other city employees charged with the enforcement of this
chapter shall not be held personally liable for any damage accruing to persons or property as a
result of any act or omission while performing the duties required by this chapter, so long as
such health official or other city employee is acting in good faith and without malice.
(Ord. No. 03 -H -09, § 7% -2, 3 -4 -2003; Ord. No. 07-H-32,1, 7 -3 -2007)
Sec. 34 -3. - Permit fees.
Exhibit 1.
Fees
.00
..... e e s erft y 4oz e u ,rra 4i & $ 5 GO
(Ord. No. 03 -H -09, Exh.1, 3 -4 -2003; Ord. No. 07 -H -32, Exh. 1, 7 -3 -2007)
Editor's note— Ord. No. 07 -H -32, Exh. 1, adopted July 3, 2007 amended information in the Code set out at the end of Chapter 34 as Exhibit 1.
FEES. Since this ordinance was not specifically amendatory and the fees set out herein affect different sections within this chapter the
information herein has been set out as a new section 34 -3, at the discretion of the editor.
Secs. 34- 4- 34 -21. - Reserved.
ARTICLE II. - FOOD ESTABLISHMENTS
Footnotes:
--- (2) ---
State Law reference— Municipal regulatory authority concerning food service employees not preempted by state regulation, Tex. Health and
Safety Code, § 438.037; municipality which is member of public health district not prohibited from regulating or administering permit system
concerning food service establishments, Tex. Health and Safety Code, § 437.004(d).
Sec. 34 -22. - Adoption of Texas Food and Beverage Establishment Rules.
A person operating a food establishment, vending machine, mobile food establishment, temporary
event, farmers market, or farmers market vendor booth shall comply with this chapter and, the city
adopts the Texas Administrative Code Title 25, Part 1, Chapter 228 (Texas Food Establishment Rules) and
Chapter 229, Subchapter N (Current Good Manufacturing Practice And Good Warehousing Practice In
Manufacturing, Packing And Holding Human Food).
(Ord. No. 07-H-32,11, 7 -3 -2007; Ord. No. 17-M-10, § 1, 3 -7 -2017)
Sec. 34 -23. - Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings, ascribed to
them in the section, except where the context clearly indicates a different meaning:
Authorized agent or employee means the health official and any deputies, assistant inspectors, or other
officers representing the City of Schertz pursuant to this article.
Food and /or beverage establishment means a food and /or beverage service establishment, a retail
food and /or beverage store, a temporary food and /or beverage establishment, a mobile food and /or
beverage unit and /or a roadside food and /or beverage vendor.
Food and /or beverage handler means any person, including cook, cook's helper, waiter, waitress,
dishwasher, bartender, barmaid, busboy or any other person, whether compensated or not, engaged in
the delivery, storing, preparation, dispensing or serving food or beverages for human consumption, or
who engages in the handling, use, cleaning or preparation for use of any pots, pans, grills, skillets, plates,
trays, eating and drinking equipment /utensils, or similar wares on which such foods or beverages are
prepared, dispensed or served.
Mobile Food Permit Registration means a mobile food vendor with a current and valid mobile food unit
health permit from another Texas municipal or county health inspection agency that registers to operate
within the city limits of Schertz.
Mobile Food Vendor shall mean a food service vendor that operates a vehicle- mounted or wheeled unit
that is capable of being readily moveable.
Permit means a license to operate a food and /or beverage establishment within the City of Schertz for a
specified period of time for a stated fee as established in section 34 -3 of this chapter.
Regulatory authority means the City of Schertz.
State rules means rules described in section 34 -22. These rules are also known as the Texas Food
Establishment Rules.
Temporary food establishment means a food establishment that operates for a period of no more than
14 consecutive days in conjunction with a single event or celebration.
(Ord. No. 03 -H -09, § 7% -3, 3 -4 -2003; Ord. No. 07-H-32,1, 7 -3 -2007)
Sec. 34 -24. - Inspection of food and beverage establishment.
(a) In addition to the rules adopted in section 34 -22, the City of Schertz adopts by reference the
provisions of current rule or rules as amended by the Texas Board of Health found in Title 25 of
the Texas Administrative Code, Chapter 217, Milk and Dairy, subchapter C, rules for
Manufacture of Frozen Desserts; rule 217.65, Examination and Standards for Frozen Desserts.
(c) In case of any items of violation identified by or brought to the attention of the health official,
the person in charge of such establishment or vending unit shall be advised of the violation. A
second inspection will be made after a lapse of sufficient time, as the health official deems
sufficient for correction of the violation. Any violation of the same provision on such second
inspection shall call for an immediate suspension of the food and /or beverage establishments
permits or revocation of the mobile food permit registration.
(d) In the interest of public clarification, the results from compiling the inspection report will be
converted to a letter grade with the letter "A" being the highest level of food service operation
and "F" being lowest. The criteria for the various certificates are:
Grade "A" Attain sanitation score of 90 or above;
Grade "B" Attain sanitation score of 89 - 80;
Grade "C" Attain sanitation score of 79 - 70;
Grade "D" Attain sanitation score of 69 -60;
Grade "F" Attain a sanitation score of 59 or below.
(e) An inspection certificate or mobile food permit registration shall be issued and a copy shall be
posted by the establishment and posted immediately at some conspicuous location near the
front of the premises where it will be clearly visible to all patrons. The certificate or registration
shall not be defaced and may not be removed by any person except the health official. Violation
of this section shall be a Class C misdemeanor punishable by a fine not to exceed $200.00 per
day that the certificate is removed, moved or defaced and /or suspension of the food
establishment permit for 30 days. The health official shall permit the owner to correct any
noncritical infractions within no more than 24 hours. If the health official determines that the
infraction is of an immediate threat to the public health, there shall be no grace period for
correction. Repeat violations may result in higher point deduction.
(Ord. No. 03 -H -09, § 7% -4, 3 -4 -2003; Ord. No. 07-H-32,1, 7 -3 -2007; Ord. No 12 -H -14, §§ 1, 2, 6 -26 -2012 )
Sec. 34 -25. - Food handler sanitation training course.
It shall be unlawful for any employer to employ any person to be employed as a food handler without
such employee having completed a city food handler sanitation training course within two weeks of
employment or the next such course scheduled thereafter. Satisfactory completion of a city food
handler sanitation training course constitutes authority to permit a person to accept employment or
work in, around, or about all food and beverage establishments for a period of one year. Exception: All
volunteers within a nonprofit organization shall not be required to attend such course, but all food
preparation and serving activities must be directly supervised by someone who has satisfactorily
completed a City of Schertz food handler sanitation training course.
(Ord. No. 03 -H -09, § 7% -5, 3 -4 -2003)
Sec. 34 -26. - Examination and condemnation of unwholesome or questionable food or drink.
(a) Samples of food, drink and other substances shall be taken and examined by the health official
as often as he deems necessary for the detection of unwholesomeness and deleterious qualities.
The health official may condemn and forbid the sale of or cause to be removed or destroyed,
any food or drink which is unwholesome or deleterious.
(b) Any food which appears to the health official to be of a questionable nature from the standpoint
of wholesomeness or possible deleterious quality may be held for further examination by
attaching a "City of Schertz Retained" tag to the item(s) foodstuffs so retained and may not be
removed or disturbed without the permission of the health official. The city health official shall
promptly proceed by examination, laboratory or otherwise to determine the wholesomeness of
such food. As soon as such wholesomeness has been determined, such food must be
immediately released. If however, such food is found to be unwholesome or deleterious, the
health official must promptly condemn such food as herein stated and shall file petition in a
court of competent jurisdiction for injunction to restrain the owner from selling such
condemned food and to obtain order for destruction of such unwholesomeness or deleterious
food or drink.
(Ord. No. 03 -H -09, § 7% -6, 3 -4 -2003)
Sec. 34 -27. - Procedure when infection suspected.
When suspicion arises as to the possibility of transmission of infection from any food and beverage
establishment employee, the health official is authorized to require any or all of the following measures:
1) The immediate exclusion of the employee from all food and beverage establishments.
2) The immediate closing of the food and beverage establishment concerned until no further
danger of disease outbreak exists in the opinion of the health official.
3) Adequate medical examination of the employee and of his associates with such laboratory
examinations as may be indicated.
(Ord. No. 03 -H -09, § 7% -7, 3 -4 -2003)
Sec. 34 -28. - Permits.
(c) Mobile Food Vendors who have a valid food health permit and fire safety inspection from
another Texas municipal or county health and fire inspection agency will have their
registration fee waived, but will be required to register with the City of Schertz.
(d) All permits and city registrations may be suspended or revoked by the health official upon the
violation by the holder of any of the terms of this article, following which, unless corrections are
immediately made, action may be instituted in the name of the city in any court of competent
jurisdiction to obtain a restraining order or permanent injunction preventing such person from
operating unless immediate compliance with the provisions of this article is obtained.
Revocation of a permit or mobile food permit registration for any cause whatsoever is still
affected by the issuance of the statement that the permit or mobile food permit registration may
be made at any time and will be approved provided that full compliance of the provisions of this
article is accomplished.
(e) Whenever a food and /or beverage establishment is constructed or extensively remodeled or
whenever an existing structure is converted to use as a food and /or beverage establishment,
properly prepared plans and specifications for such construction, remodeling or conversion shall
be submitted to the city for review before work is begun. Extensive remodeling means that 20
percent or greater of the area of the food and /or beverage establishment is to be remodeled.
The plans and specifications shall indicate the proposed layout, equipment arrangement,
mechanical plans and construction materials of work area, and the type of model of proposed
fixed equipment and facilities. The city will approve the plans and specifications if they meet the
requirements of the rules contained in this article. The approved plans and specifications must
be followed in construction, remodeling or conversion prior to opening for business; each new
establishment will be inspected by the health official to ensure compliance with this article.
(Ord. No. 03 -H -09, § 7% -8, 3 -4 -2003; Ord. No. 07-H-32,1, 7 -3 -2007)
Sec. 34 -29. - Penalty.
Any person, firm, corporation or agent who shall violate a provision of this article, or fail to comply
therewith, or with any other requirements thereof, shall be guilty of a Class C misdemeanor. Such
person shall be considered guilty of a separate offense for each and every day or portion thereof during
which any violation of any of the provisions of this article is committed or continued, and upon
conviction of any such violation, such person shall be punished by a fine not to exceed $2,000.00.
(Ord. No. 03 -H -09, § 111, 3 -4 -2003; Ord. No. 07-H-32,1, 7 -3 -2007)
ei IRIUM
City Council August 11, 2020
Meeting:
Department: Finance
Agenda No. 9.
Subject: Resolution No. 20 -R -84 - Consideration and /or action approving a Resolution by the
City Council of the City of Schertz, Texas, authorizing a preliminary maximum
tax rate for fiscal year 2020 -21 and setting the Public Hearing dates, and other
matters in connection therewith. (M. Browne /B. James /J. Walters)
BACKGROUND
On July 27, 2020 the City received the certified property tax rolls from the Guadalupe, Comal, and
Bexar appraisal districts. The Guadalupe Tax Assessor - Collector used this information, and information
provided by the City of Schertz, to calculate the No- new - revenue and Voter - approval tax rates for the
2020 Tax Year.
The No- new - revenue rate is a calculated rate that would provide the city with about the same amount of
revenues it received the year before on properties taxed in both years. The Voter - approval Rate is a
calculated maximum rate allowed by law without voter approval. If Council adopts a rate higher than
the Voter Approval Rate, the tax rate will automatically be on the November 2020 ballot.
The 2020 No- new - revenue Rate is $0.5079 per $100 of valuation and the 2020 Voter - approval Rate is
$0.5247per $100 of valuation. Staff is recommending a preliminary maximum property tax rate of
$0.5146 per $100 which is the same as the current tax rate.
In accordance with Chapter 26.05(d) of the State's Property Tax Code, a governing body must hold a
public hearing on the tax rate if the proposed tax rate exceeds the lower of the No- new - revenue or
Voter - approval Tax Rate. In this case, the hearing is required as the proposed rate does exceed the
No- new - revenue rate. Staff recommends holding public hearings on August 25h and September 1 st and
encourages citizen participation and input in the adoption process.
A one - quarter page "Notice of Public Hearing on Tax Increase" must be published in the local
newspaper and online in compliance with the Tax Code 26.06. The notice will contain information
based upon a preliminary tax rate to be determined by the City Council and the dates of the public
hearings.
During the final tax rate adoption process Council can approve a lower rate at that time, however they
will not be able to approve a higher rate without republishing the notices and holding additional public
hearings.
GOAL
To set a preliminary maximum tax rate for the 2020 Tax Year.
C01104 1U 111 01111 I1 d:1 010101 DIY Y
Setting a tax rate provides funding for essential services.
Staff recommends council set the preliminary maximum tax rate at $0.5146 and schedule public
hearings.
FISCAL IMPACT
The proposed maximum rate maintains quality service to residents and businesses and provides
growth in service offerings based on the classification and compensation study, staffing study and
City priorities. The current property tax rate is $0.51.46 per $100 valuation. The proposed
maximum tax rate is $0.5146 per $100 valuation. The M &O portion of the property tax rate will
decrease to $0.3495 from $0.3496 per $100 valuation. The I &S portion will increase to $0.1651
from $0.1.650 per $100 valuation. The annual impact on the average home value of $244,500 will
be a $17 increase in the tax bill or $1.42 increase in monthly escrow payments.
Staff recommends Council approve resolution 20 -R -84, setting a preliminary tax rate and scheduling
public hearings.
Attachments
Resolution 20 -R -84
RESOLUTION NO. 20 -R -84
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A PRELIMINARY MAXIMUM TAX
RATE FOR FISCAL YEAR 2020 -21, AND OTHER MATTERS IN
CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City Council approve a preliminary maximum tax rate for Fiscal Year 2020 -21; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
establish a preliminary maximum tax rate.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
11 :01%I�
Section 1. The City Council hereby authorizes a preliminary maximum tax rate of
$.5146 per $100 valuation which is composed of the Maintenance & Operation Tax Rate of
$0.3495 and the Interest & Sinking Tax Rate of $0.1651.
Section 2. The public hearings on the budget and tax rate will be held on August 25th
and September Ist, 2020.
Section 3. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 4. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 5. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 6. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 7. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 8. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 11th day of August, 2020.
CITY OF SCHERTZ, TEXAS
Mayor, Ralph Gutierrez
ATTEST:
City Secretary, Brenda Dennis
(CITY SEAL)
50506221.1 - 2 -
ei IRIUM
City Council August 11, 2020
Meeting:
Department: Finance
Agenda No. 10.
Subject: Ordinance No. 20 -T -27 - Consideration and /or action approving an Ordinance by the
City Council of the City of Schertz, Texas, authorizing an adjustment to the fiscal
year 2019 -2020 budget, repealing all Ordinances or parts of Ordinances in
conflict with this Ordinance; and providing an effective date. First Reading (M.
Browne /B. James /J. Walters)
This budget adjustment is proposed to recognize $165,000 in insurance payments the City received for
the old platform and hire a new Emergency Management Coordinator.
The platform was hit while stopped on a call and was totaled by the insurance agency. The City
received $165,000 in insurance. These funds will be recognized and the budget increased to purchase
replacement equipment to outfit the new platform for $132,901 and increase the Fire Rescue Budget by
$32,099 to fund the 1956 Fire Engine remodel and outfitting the new bloeker engine the city purchased
from Converse.
Staff is proposing to approve a new Emergency Management Coordinator position to oversee the City's
emergency operations center, emergency policy and procedures, and grant writing. This position can be
funded from the CARES act in the current fiscal year and is proposed to be funded in the proposed FY
2020 -21 budget.
The primary role of the Emergency Management Coordinator is to help the community, the city, and organizations by
having a system in place for anticipated hazards and area vulnerability. In addition, the EMC is a position that wears many
hats and is someone who builds relationships and networks with internal and external stakeholders during non - disaster or
emergency times while playing a crucial role in compliance and coordination within the EMC job scope. This position will
ensure we are ready in regards to Mitigation, Preparedness, Response, and Recovery in the event of a disaster, large scale
emergency, multi jurisdictional emergencies, as well as pandemics like COVID 19.
The emergency manager must develop relationships with other local, state, and federal emergency response
agencies /organizations in order to better facilitate inter - agency operations during emergency and non - emergency periods.
The emergency manager is also responsible for raising community awareness of emergency preparedness and response by
bringing in volunteers from the community to help in administrative functions or as trained, volunteer community
responders. In developing community volunteer assistance, the emergency manager can effectively augment the emergency
response force and relieve some of the burden from professional responders. Additionally, the standalone Emergency
Manager will also allow greater opportunities to create and develop joint training exercises with regional partners, as well as
developing region wide community preparedness events.
At present, the EMC responsibilities are handled by the Fire Chief which in turn causes a significant division of that
position's time. With the geographic location of Schertz being in three counties, it requires the emergency manager to attend
approximately 11 meetings a month in order to maintain compliance and cooperation across all three while continuing to
develop and grow our regional partnerships.
Texas Department of Emergency Management Annexation review requires updates to our Emergency Operations Plan and
related annexes annually. To be effective, this updating process must be a proactive, streamlined, and continually ongoing
course of events that are strategically planned out during the course of the year. When this proactive process occurs, it will
greatly improve our abilities during the most difficult of time while freeing up time for department heads and EM team
members to focus on their primary jobs.
The emergency manager plays an essential role in pre, during, and post organizational preparation and recovery to
emergency management necessitated response. This position in cooperation with a finance department liaison ensures all
emergency management requirements and needs are met for the successful coordinating of state and federal reimbursement
efforts.
Examples of what this position is tasked with in order to enhance our efforts in mitigation, preparedness, response, recovery,
planning, exercising, and training:
• Planning tabletop and full-scale disaster exercises as required by TDEM
• Grant writing, management, tracking, and reporting for Homeland, FEMA, and state.
• Attend all Regional Emergency Preparedness Advisory Committee (REPAC) meetings.
• Attend and participate in Emergency Management meetings for all three counties.
• Form, manage, and maintain partnerships with community stakeholders
• Form manage and maintain relationships with local, state and federal government and their respective officials
• Champion regional cooperation of all first responders
The City of Schertz hiring an Emergency Manager will help make us more resilient for future disasters and pandemics. Grant
money is available from TDEM and FEMA to help offset the salary and benefits of an emergency manager in an amount up
to 50% of the cost. In addition, the Emergency Manager can assist the City in finding grant opportunities that has the
possibility of bringing in more money to the City than the cost of their position.
GOAL
To approve the budget adjustment ordinance to hire the Emergency Management Coordinator and
recognize the $165,000 insurance payment from the platform.
COMMUNITY BENEFIT
The Emergency Management Coordinator will provide a higher level of awareness and expertise
prepare for emergency situations and directing staff to maximize benefits during an event. The
additional insurance funds will help outfit the new platform engine and help outfit the blocker engine to
prevent any future accidents on active engines during a response.
SUMMARY OF RECOMMENDED ACTION
Staff recommends approval of Ordinance 20-T-27.
I W 0WR 0 1 LVA I WIXOM
The Emergency Management Coordinator annaul estimated weighted cost will be estimated at
$113,000 and paid for by the CARES act funding until December 31 st before it will be covered by the
City's FY 2020-21 Proposed Budget.
The $165,000 insurance payment will cover equipment purchases and outfitting of engines in the Fire
Department.
RECOMMENDATION
Staff recommends approval of Ordinance 20-T-27.
Attachments
Ordinance 20-T-27
10 ' ,111 1 1 1 I
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2019 -20
BUDGET, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, pursuant to Ordinance 19 -T -23, the City of Schertz (the "City ") adopted the
budget for the City for the fiscal year 2019 -2020 (the "Budget), which provides funding for the
City's operations throughout the 2019 -2020 fiscal year; and
WHEREAS, the City needs to authorize the hiring of a new Emergency Management
Coordinator to be funded by the CARES Act for FY 2019 -20; and
WHEREAS, the City needs to recognize $165,000 of insurance payments received for the
claim on the old platform to be used for equipment purchase;
WHEREAS, City staff recommends that the City Council of the City adjust the Budget
and approve the ordinance; and
WHEREAS, the City Council of the City has determined that it is in the best interest of
the City to adjust the Budget and approve the hiring of the new Emergency Management
Coordinator position and recognize an additional $165,000 in equipment purchases from
insurance funds received, as more fully set forth in this Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS:
Section 1. The City shall authorize the hire of a new Emergency Management
Coordinator position to be effective immediately.
Section 2. The City shall budget for equipment purchases by $165,000 for the insurance
money received with $132,901 to outfit the new platform and $32,099 to remodel the 1956 Fire
Engine and outfit the new blocker engine.
Section 3. The City shall reallocate $109,829.69 of the funds for the Playscape Restroom
from fiscal year 2016 -17 to fiscal year 2017 -18.
Section 4. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part
of the judgment and findings of the Council.
Section 5. All ordinances and codes, or parts thereof, which are in conflict or
inconsistent with any provision of this Ordinance are hereby repealed to the extent of such
conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters
resolved herein.
Section 6. This Ordinance shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 7. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section 8. It is officially found, determined, and declared that the meeting at which this
Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 551, as amended, Texas Government Code.
Section 9. This Ordinance shall be effective upon the date of final adoption hereof and
any publication required by law.
PASSED ON FIRST READING, the l lth day of August, 2020.
PASSED, APPROVED and ADOPTED ON SECOND READING, the 25th day of
August, 2020.
CITY OF SCHERTZ, TEXAS
Mayor
ATTEST:
City Secretary
(CITY SEAL)
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