08-13-2020 Community Budget Meeting Agenda with backup
CITY OF SCHERTZ
COMMUNITY BUDGET MEETING
August 13, 2020
SCHERTZ CIVIC CENTER GRAND BALLROOM
1400 Schertz Parkway, Building #5
SCHERTZ, TEXAS 78154
AGENDA
THURSDAY, AUGUST 13, 2020 at 6:30 p.m.
This meeting will be recorded and shared online for citizens who can't attend
WELCOME/OVERVIEW
1.Presentation and discussion of the FY 2020-2021 proposed budget and tax rate.
(Staff)
2.General discussion and questions.
ADJOURNMENT
CERTIFICATION
I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE
ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 7th DAY
OF AUGUST 2020 AT 3:15 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND
THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.
Brenda Dennis
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY
COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________,
2020. TITLE: ______________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are
available. If you require special assistance or have a request for sign interpretative services or other services, please
call 210-619-1030.
Agenda No. 1.1.
CITY COUNCIL MEMORANDUM
City Council
Meeting:08/13/2020
Department:City Secretary
Subject:Presentation and discussion of the FY 2020-2021 proposed budget and tax rate.
(Staff)
BACKGROUND
N/A
Attachments
FY 20-21 Proposed Budget
The members of the governing body voted on the proposal to consider the budget as follows:
FOR: N/A
AGAINST: N/A
PRESENT and not voting: N/A
ABSENT:N/A
Property Tax Rate Comparison
2019-20 2019-20
Property Tax Rate:$0.5146/100 $0.5146/100
No-new-revenue/Effective Rate:$0.5079/100 $0.5057/100
$0.3475/100 $0.3437/100
Voter-approval Rate:$0.5247/$100 N/A
Rollback Tax Rate:N/A $0.5362/100
Debt Rate:$0.1650/100 $0.1650/100
Total debt obligation for the City of Schertz secured by property taxes: 75,077,338$
This budget will raise more total property taxes
than last year's budget by $914,787 or 5%
increase,and of that amount,$621,251 is tax
revenue to be raised from new property added to
the tax roll this year.
City of Schertz
Fiscal Year 2020-21
Budget Cover Page
No-new-revenue/Effective Maintenance & Operations Tax
Rate:
CITY OF SCHERTZ, TEXAS
PROPOSED ANNUAL BUDGET
FISCAL YEAR 2020-21
OCTOBER 1, 2020 – SEPTEMBER 30, 2021
CITY COUNCIL
RALPH GUTIERREZ
Mayor
MARK DAVIS
Council Member, Place 1
ROSEMARY SCOTT
Council Member, Place 2
SCOTT LARSON
Council Member, Place 3
MICHAEL DAHLE
Council Member, Place 4
DAVID SCAGLIOLA
Council Member, Place 5
ALLISON HEYWARD
Council Member, Place 6
TIM BROWN
Council Member, Place 7
PREPARED BY
MARK BROWNE, CITY MANAGER
BRIAN C. JAMES, ASSISTANT CITY MANAGER
CHARLSE KELM, ASSISTANT CITY MANAGER
SARAH GONZALEZ, ASSISTANT TO THE CITY MANAGER
JAMES P. WALTERS, FINANCE DIRECTOR
BABETT MARTIN, ASSISTANT FINANCE DIRECTOR
MAYA LEDOUX, FINANCIAL ANALYST
City of Schertz
Our Vision
Community. Service. Opportunity.
Our Mission
Leading, improving, and serving a livable, sustainable and financially sound
community
City Policy Values
1. Safe Community
2. Essential Services
3. High Quality of Life
4. Attractive Community
5. Economic Prosperity
6. Fiscally Sustainable
City Operational Values
1. Systems Management
2. Engaged Workforce
3. Innovative
4. Proactive
5. Service Oriented
City Core Value
1. Do the right thing
2. Do the best you can
3. Treat others the way you want to be treated
4. Work cooperatively as a tea
CITY OF SCHERTZ 2020-21 BUDGET
Table of Contents
Executive Summary 1
General Fund
Summary 8
Revenues 10
City Council 15
City Manager 19
Municipal Court 23
311/Customer Relations 28
Planning & Zoning 31
Legal Services 38
City Secretary 41
Non-Departmental 46
Public Affairs 49
Engineering 56
Geographic Information Systems 62
Police 66
Fire Rescue 79
Inspections 85
Streets 91
Parks, Recreation, &
Community Services 96
Pools 102
Event Facilities 106
Library 111
Animal Services 115
Information Technology 119
Human Resources 124
Finance 129
Purchasing & Asset
Management 134
Fleet Services 139
Facility Services 145
Projects 151
City Assistance 152
Court Restricted Funds 154
Interest & Sinking Fund 157
Water & Sewer
Summary 162
Business Office 166
Water & Sewer Administration 171
Capital Recovery - Water 181
Capital Recovery – Sewer 186
Drainage
Summary 191
Revenues 195
Expenditures 196
Emergency Medical Services
(EMS)
Summary 200
Revenues 205
Expenditures 206
Schertz Economic Development
Corporation
Summary 209
Revenues 213
Expenditures 214
Special Revenue Funds
Special Events 217
Public, Educational, and
Government (PEG) Access
Fund
220
Hotel/Motel Tax 224
Park Fund 228
Tree Mitigation 232
Library Fund 236
Historical Committee 240
Glossary 244
Executive Summary
General Fund
Revenue: General Fund revenue will increase 5.7% over FY 2019-20 year end estimates
not including the transfer in from reserves. The largest contributor to this increase will be
from property and sales taxes. The property taxes for FY 2019-20 are estimated to
increase 4.3% and sales taxes are estimated to increase 5%.
The sales tax growth trend follows the area development growth and the potential for
new businesses.
Miscellaneous Income is expected to decrease 10.1% in FY 2020-21 from the year
end estimates due to an antici pated lower yield on investm ents. The investment
incom e closely follows the Federal Funds Rate which is nea r zero which w ill
decrease the investment income in the proposed budget year.
Expenses: The overall FY 2020-21 General Fund Operating Budget increased 5.7% from
FY 2019-20 year end estimates. This increase includes $386,000 for new positions and
personnel programs for Police, Fire, and Planning & Zoning. The new personnel
assignments will be based
review of the practices and service levels of the City.
Another notable item for the FY 2019-20 Budget is the implementation of the
Classification & Compensation Study s first year recommendation. This study by a 3rd
party reviews market wages and makes recommendations for compensation
adjustments for City staff. The first year recommended adjustment was effective on July
4th, 2020. The study also recommended annual Employment Cost Index (ECI)
adjustments. The budget includes $211,000 for a 1% ECI for all employees effective
October 1st.
This budget also proposes $400,000 for a Comprehensive Land Use Plan and Unified
Development Code update. These documents help the City plan for its continued growth.
The Facilities Maintenance Budget will also increase by $55,000 for annual maintenance
to help address the regular building maintenance required for the City facilities.
The City will also pull $500,000 from its fund balance for additional capital projects.
$200,000 for streets, $150,000 for parks and trails, $100,000 for drainage, and $50,000
for sidewalk improvements.
City Council
The Proposed FY 2019-20 Budget increases 7.8% from the FY 2018-19 year end
estimates. The costs of the November 2020 election have been received from the
counties and show an increase in cost under City Support Services. New tablets,
phones, and monitors will be purchased in FY 2019-20 for councilmembers.
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EXECUTIVE SUMMARY
City Manager
The FY 2020-21 Budget increases 8.3% from the year end estimates due to a higher
salary for the Economic Development Director, which is offset by the contract with the
Economic Development Corporation.
Municipal Court
The FY 2020-21 Budget increased 10.9% from year end estimates due to personnel
increases based on the classification and compensation study results. Judge and
Prosecutor services also contribute to the increase with the expectation the court will be
fully operational after COVID-19 in FY 2020-21.
311 Customer Service
The FY 2020-21 Budget increases 5.1% from the year end estimates due to personnel
increases with the classification and compensation study recommendation.
Planning & Zoning
The FY 2020--
the addition of a Comprehensive Land Use Plan, Parks Mas ter Plan, and Unified
Development Code update for $400,000. To manage the long term planning for the City,
an additional Senior Planner is to be hired.
Legal Services
The FY 2020-21 Budget increases 3.4% from the FY 2019-20 year end estimate with the
anticipated billable hours for legal services in FY 2020-21.
City Secretary
The FY 2020-21 Budget increases1.0% from the FY 2019-20 year end estimate for
furniture purchases.
Non-Departmental
The FY 2020-21 Budget decreases 15.1% from the FY 2019 -20 year end estimate with
the expiration of the Amazon.com and Capital Group tax abatements.
Public Affairs
The FY 2020-21 Budget increases 7.2% from the FY 2019-20 year end estimate due to a
citizen satisfaction survey that is done every other year. Personnel also increases with
the classification and compensation study recommendation.
Engineering
The FY 2020-21 Budget increases 28.7% from the year end estimate due to personnel
changes. FY 2020-21 will have a full year funding of the new engineer position approved
in FY 2019-20, funding of the promotion of the Project Manager to an Engineer, a nd
include pay adjustments from the classification and compensation study
recommendation.
GIS
The FY 2020-21 Budget increases 2.8% from the FY 2019 -20 year end estimate for
unused training expenses, compensation adjustments and increased equipment leasing
costs.
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EXECUTIVE SUMMARY
Police
The FY 2020-21 Budget increases 8.0% from the FY 2019-20 year end estimate for
additional personnel expenditures. These personnel increases include a new Student
Resource Officer and a new Captain position for the Police Department. Other personnel
increases include a pay increase as recommended by the classification and
compensation study. The FY 2020-21 Budget will also include additional vehicle fuel and
training in anticipation of more officer positions being filled.
Fire Rescue
The FY 2020-21 Budget will increase 6.4% from the FY 2019-20 year end estimate from
higher personnel costs to hire a new Emergency Management Coordinator to oversee
the Emergency Operations Center during events, coordinate the update of emergency
plans, and apply for applicable grants. Capital Outlay will increase to begin replacing
handheld radios over 3 years.
Inspections
The FY 2020--
implementation of the classification and compensation recommendation.
Streets
The FY 2020-21 Budget will decrease 11.9% from the FY 2019-20 year end estimate.
Increases in personnel expenditures related to the classification and compensation study
implementation is offset with fewer capital purchases planned in FY 2020-21.
Parks
The FY 2020-21 Budget will increase 1.9% from the FY 2019-20 year end estimate with
the classification and compensation study recommendation which is partially offset with
less maintenance with the completion of the Senior Center Parking lot renovation.
Pools
The FY 2020-21 Budget will decrease 0.3% from the FY 2019-20 year end estimate.
Event Facilities
The FY 2020-21 Budget will increase 10.5% from the FY 2019 -20 year end estimate due
to full staffing and the purchase of replacement equipment.
Library
The FY 2020-21 Budget increases 1.1% from the FY 2019-20 year end estimate with no
changes in operations.
Animal Services
This budget was combined into the Police Department Budget.
Information Technology
The Information Technology FY 2020-21 Budget increases 14.4% from the FY 2019-20
year end estimates. Primary costs changes include increases in annual software support
costs, plus the addition of annual costs for ne w services such as ADP, the new text
archiving service, services added to allow work-from-home options for staff, etc. Due to
COVID-19, equipment purchases and regular desktop replacements in Operating
Equipment did not happen and will be increased in FY 2020-21. In addition, all cell phone
expenses are now consolidated into the IT budget and removed from variou s
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EXECUTIVE SUMMARY
departments except for charges related to enterprise funds in order to improve
transparency. Cost reductions implemented for FY 2020-21 include decreases in
training, hardware purchases, consulting and maintenance expenses.
Human Resources
The FY 2020-21 Budget will increase 13.6% from the FY 2019 -20 year end estimate. FY
2019-20 had additional savings related to COVID-19 as training and staff events did not
happen. The increase represents returning to normal operations.
Finance
The FY 2020-21 Budget will increase 5.0% from the FY 2019-20 year end estimate due
to additional compensation awarded from the classification and compensation study.
Purchasing & Asset Management
The FY 2020-21 Budget will increase 5.0% from the FY 2019-20 year end estimate due
to personnel increase related to the classification and compensation study
recommendation.
Fleet Services
The FY 2020-21 Budget will increase 8.0% from the FY 2019 -20 year end estimate due
to personnel expenditures. The increase comes from the anticipation of being fully
staffed including hiring of an Assistant Public Works Director and from increases related
to the classification and compensation study recommendation.
Facility Services
The FY 2020-21 Budget increases 2.6% from the FY 20 19-20 year end estimates due
personnel expenditures related to the classification and compensation study
recommendation.
City Assistance
The FY 2020-21 Budget will decrease 0.8% from the FY 2019-20 year end estimate with
no change in operations.
Court Restricted Funds
The FY 2020-21 Budget will increase $3,227 from the FY 2019-20 to match the increase
in court technology fee projections.
Interest & Sinking Fund
Revenues: Revenues for FY 2020-21 increase 3.4% from the FY 2019-20 estimate with
higher property values.
Expenses: The FY 2020-21 Budget will increase 1.0% from the FY 2019-20 year end
estimate following the debt service schedule.
Water & Sewer Fund
Revenue: Revenues for FY 2020-21 are expected to decrease 6.1% from the FY 2019-
20 year end estimate with lower water and sewer fees after COVID-19.
Expenses: The FY 2020-21 Budget decreases 15.0% from the FY 2019-20 year end
estimates due to fewer projects being funded which offset increases in the W&S
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EXECUTIVE SUMMARY
Administration.
Utility Billing
The FY 2020-21 Budget decreases 9.6% from the FY 2019-20 year end estimate.
Personnel increases from the classification and compensation study recommendation
are offset by no capital outlay purchases and no software upgrades for FY 2020 -21.
Administration
The FY 2020-21 Budget will increase 2.6% from the FY 2019-20 year end
estimate for increased sewer treatment costs from the new winter average. Additional
increases include personnel expenditures related to being fully staffed and for the
classification and compensation study recommendation.
Capital Recovery Fund Water
Projects for FY 2020-21 include conducting the Water/Wastewater Capital Recovery
Study to identify future capital needs. Ongoing projects include the 1 million gallon
elevated tank at Corbett which was funded in FY 2018-19
Capital Recovery Fund - Sewer
Projects for FY 2020-21 include conducting the Water/Wastewater Capital Recovery
Study to identify future capital needs. Ongoing projects include the construction of the
main trunk line in southern Schertz that will connect to the new sewer treatment facility
being added to the area.
Drainage Fund
Revenue: The FY 2020-21 revenue from drainage fees is expected to increase 17.4%
with a transfer from reserves to purchase replacement capital equipment.
Expenses: The FY 2020-21 Budget will increase 16.3% from the FY 2019-20 year end
estimate to purchase additional capital equipment and provide additional mowing that will
no longer be covered by the state.
EMS Fund
Revenue: Revenues for FY 2020-21 are expected to increase4.7% from FY 2019-20
year end estimates for additional transports and an increase on the inter -jurisdictional
contracts.
Expenses: The FY 2020-21 Budget will increase 3.8% from the FY 2019 -20 year end
estimate. Additional personnel expenditures for new staff are offset by additional revenue
brought in by the calls those staff will be on.
Schertz Economic Development Corporation (SEDC)
Revenues: The SEDC receives one-half of one percent of all sales and use tax
generated within the City of Schertz. The revenue for FY 2020-21 is projected to
increase by 0.3% from the FY 2019-20 year-end estimate. The increase reflects a 5%
increase in sales tax revenue which is offset by lower investment returns. The SEDC will
also transfer $3,496,428 from its reserves for performance agreement payments
expected in FY 2020-21.
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EXECUTIVE SUMMARY
Expenses: The SEDC funds are restricted to those expenses authorized by the Texas
Local Government Code sections 501 and 505. The expenses for FY 2020-21 are
projected to increase by 19% for additional personnel costs, grant awards and software
purchases.
Special Events Fund
Revenue: The revenue for FY 2020-21 is expected to decrease 6.0% from FY 2019-
20 year end estimates in anticipation of a lower turnout at events.
Expenses: The Special Events Fund FY 2020-21 Budget decrease 0.2% from the FY
2019-20 year end estimates with no change in operations.
Public, Educational, and Governmental Access (PEG) Fund
Revenue: Revenues for FY 2020-21 are expected to increase from $86,168 to
$185,500 from the FY 2019-20 year end estimates with a transfer from reserves to fund
the master communication plan.
Expenses: The PEG Fund FY 2020-21 Budget increased from $3,259 to $185,500 from
the FY 2019-20 year end estimates with the continued implementation of the
communication master plan.
Hotel Motel Tax Fund
Revenue: Revenue for FY 2020-21 is expected to decrease 1.8% from the FY 2019-
20 year end estimates due to lower investment returns.
Expenses: The Hotel Motel Tax Fund FY 2020-21 Budget decrease 38.2% from FY
2019-20 year end estimates due to no planned improvements to the Civic Center.
Park Fund
Revenue: The revenue for FY 2020-21 is expected to decrease 12.1% from the
FY 2019-20 year end estimates from new development.
Expenses: The FY 2020-21 Budget decrease 29.4% from the FY 2019-20 year end
estimate with fewer planned parks improvements.
Tree Mitigation
Revenue: The revenue for FY 2020-21 is expected to increase by 4.8% from 2019-
20 year end estimate with fewer additional new development projects.
Expenses: The FY 2020-21 Budget will increase by 16.7% from the FY 2019-20 year
end estimate for additional tree trimming and planting shade trees throughout the city.
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EXECUTIVE SUMMARY
Library Fund
Revenues: Revenue for FY 2020-21 is expected to decrease 6.0% from the FY 2019-
20 year end estimate with less book sales.
Expenses: 020-21 Budget increase 0.2% from the FY 2019-
20 year end estimates with no expected changes in operations.
Historical Committee
Revenues: Revenue for FY 2020-21 is expected to decrease 6.0% from the FY 2019-
20 year end estimate with less book sales.
Expenses: 020-21 Budget increase 0.2% from the FY 2019-
20 year end estimates with no expected changes in operations.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Taxes 20,507,460 22,193,926 23,448,050 21,204,142 23,629,050 25,198,550 ____________
Franchises 2,308,335 2,270,107 2,184,000 1,655,565 2,305,000 2,334,000 ____________
Permits 2,244,153 1,539,511 1,742,250 1,326,245 1,760,643 1,767,250 ____________
Licenses 73,381 65,787 56,860 39,487 58,160 56,860 ____________
Fees 2,587,847 2,459,972 2,390,134 1,581,076 2,140,231 2,390,534 ____________
Fines & Forfeitures 20,902 14,583 12,000 5,964 10,000 11,000 ____________
Inter-Jurisdictional 887,256 926,570 977,436 609,116 975,643 1,066,925 ____________
Fund Transfers 2,989,901 2,697,683 8,124,257 2,143,366 2,878,317 3,667,362 ____________
Miscellaneous 918,108 1,252,501 907,250 809,367 803,241 722,100 ____________
TOTAL REVENUES 32,537,343 33,420,639 39,842,237 29,374,328 34,560,285 37,214,581
EXPENDITURE SUMMARY
NON PROGRAM ___________ ___________ ___________ ___________ ___________ ____________ ____________
GENERAL GOVERNMENT
CITY COUNCIL 79,763 92,341 129,542 93,339 124,704 134,389 ____________
CITY MANAGER 1,256,251 1,086,888 1,194,870 871,799 1,176,639 1,273,718 ____________
MUNICIPAL COURT 368,540 347,078 340,383 244,862 330,477 366,556 ____________
CUSTOMER RELATIONS-311 121,141 117,254 107,747 82,648 108,135 113,604 ____________
PLANNING & ZONING 220,761 227,535 253,322 131,736 220,674 695,183 ____________
LEGAL SERVICES 129,958 135,598 150,000 50,765 145,000 150,000 ____________
CITY SECRETARY 200,851 207,930 201,461 155,137 206,142 208,258 ____________
NONDEPARTMENTAL 2,424,967 2,171,669 3,092,480 1,869,087 2,974,298 2,526,233 ____________
PUBLIC AFFAIRS 301,935 609,184 596,624 418,677 585,245 627,572 ____________
RECORDS MANAGEMENT 62,624 0 0 0 0 0 ____________
SCHERTZ TALES MAGAZINE 370,241 ( 350) 0 0 0 0 ____________
ENGINEERING 639,481 703,456 767,011 488,535 680,121 875,454 ____________
GIS 172,851 177,700 182,674 142,609 185,375 190,585 ____________
TOTAL GENERAL GOVERNMENT 6,349,363 5,876,284 7,016,114 4,549,194 6,736,810 7,161,552
PUBLIC SAFETY
POLICE 7,238,194 8,077,388 9,079,000 6,290,212 8,683,474 10,130,278 ____________
FIRE RESCUE 4,806,193 5,287,798 5,529,519 4,156,594 5,766,664 6,136,787 ____________
INSPECTIONS 923,193 962,856 999,402 649,652 971,323 1,020,616 ____________
MARSHAL'S OFFICE 372,049 0 0 0 0 0 ____________
TOTAL PUBLIC SAFETY 13,339,628 14,328,041 15,607,921 11,096,458 15,421,461 17,287,681
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PUBLIC ENVIRONMENT
STREETS 1,230,206 1,301,880 1,883,260 868,686 1,775,180 1,563,977 ____________
TOTAL PUBLIC ENVIRONMENT 1,230,206 1,301,880 1,883,260 868,686 1,775,180 1,563,977
PARKS & RECREATION
PARKS 1,059,505 1,483,637 1,620,028 843,869 1,555,275 1,584,079 ____________
SWIM POOL 578,573 567,606 569,878 267,830 571,412 569,878 ____________
EVENT FACILITIES 125,438 323,241 395,017 233,087 354,813 392,192 ____________
TOTAL PARKS & RECREATION 1,763,517 2,374,484 2,584,923 1,344,786 2,481,500 2,546,149
CULTURAL
LIBRARY 945,948 999,857 1,025,736 753,789 1,047,808 1,059,697 ____________
TOTAL CULTURAL 945,948 999,857 1,025,736 753,789 1,047,808 1,059,697
HEALTH
ANIMAL SERVICES 529,980 499,493 699,825 509,853 693,970 0 ____________
ENVIRONMENTAL HEALTH 199,779 0 0 0 0 0 ____________
TOTAL HEALTH 729,759 499,493 699,825 509,853 693,970 0
INTERNAL SERVICE
INFORMATION TECHNOLOGY 1,838,909 2,218,800 2,470,537 1,283,673 2,136,705 2,444,657 ____________
HUMAN RESOURCES 506,860 658,495 704,174 483,124 650,535 716,135 ____________
FINANCE 565,676 595,797 608,893 475,350 618,929 649,851 ____________
PURCHASING & ASSET MGT 230,539 227,974 233,183 173,831 235,872 242,951 ____________
FLEET SERVICE 750,015 801,809 1,046,481 686,848 981,284 1,060,214 ____________
BUILDING MAINTENANCE 1,442,251 1,491,452 1,608,197 1,044,800 1,586,738 1,628,725 ____________
TOTAL INTERNAL SERVICE 5,334,250 5,994,326 6,671,465 4,147,625 6,210,063 6,742,533
MISC & PROJECTS
PROJECTS 0 0 4,000,000 0 0 500,000 ____________
CITY'S ASSISTANCE 312,091 303,127 330,000 226,089 332,666 330,000 ____________
COURT-RESTRICTED FUNDS 6,500 2,607 22,992 0 19,765 22,992 ____________
TOTAL MISC & PROJECTS 318,591 305,733 4,352,992 226,089 352,431 852,992 ____________
TOTAL EXPENDITURES 30,011,261 31,680,098 39,842,237 23,496,480 34,719,223 37,214,581
REVENUE OVER/(UNDER) EXPENDITURES 2,526,081 1,740,541 0 5,877,848 ( 158,938) 0
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Taxes
000-411100 Advalorem Tax-Current 11,849,652 13,471,714 14,060,000 13,956,866 13,960,000 14,554,500 ____________
000-411110 Disable Veterans Assist Pymnt 0 201,117 300,000 0 0 500,000 ____________
000-411200 Advalorem Tax-Delinquent 73,378 55,579 50,000 34,363 50,000 50,000 ____________
000-411300 Advalorem Tax-P&I 85,694 70,356 50,000 56,839 50,000 50,000 ____________
000-411500 Sales Tax Revenue-Gen Fund 8,455,341 8,334,642 8,944,000 7,093,626 9,489,000 9,964,000 ____________
000-411600 Bingo Tax 11 24 50 28 50 50 ____________
000-411700 Mixed Beverage Tax 43,384 60,494 44,000 62,419 80,000 80,000 ____________
TOTAL Taxes 20,507,460 22,193,926 23,448,050 21,204,142 23,629,050 25,198,550
Franchises
000-421200 Center Point/Entex Energy 80,245 92,448 90,000 77,463 90,000 95,000 ____________
000-421220 City Public Service 975,967 943,529 1,020,000 681,843 1,020,000 1,020,000 ____________
000-421240 Guadalupe Valley Elec Co-op 454,085 445,505 455,000 298,300 445,000 455,000 ____________
000-421250 New Braunfels Utilities 71,119 66,591 78,000 47,912 78,000 78,000 ____________
000-421300 Time Warner-State Franchise 305,571 310,384 180,000 206,152 320,000 250,000 ____________
000-421460 AT&T Franchise Fee 137,206 129,614 75,000 128,347 66,000 150,000 ____________
000-421480 Other Telecom Franchise - ROW 129,917 125,415 130,000 95,339 130,000 130,000 ____________
000-421500 Solid Waste Franchise Fee 154,225 156,621 156,000 120,208 156,000 156,000 ____________
TOTAL Franchises 2,308,335 2,270,107 2,184,000 1,655,565 2,305,000 2,334,000
Permits
000-431100 Home Occupation Permit 490 525 500 525 500 500 ____________
000-431205 Bldg Permit-Residential 688,249 528,025 550,000 462,543 550,000 550,000 ____________
000-431210 Bldg Permit-Commercial 687,368 154,369 350,000 164,318 300,000 350,000 ____________
000-431215 Bldg Permit-General 329,072 362,898 350,000 255,825 350,000 350,000 ____________
000-431300 Mobile Home Permit 350 750 400 300 750 400 ____________
000-431400 Signs Permit 5,458 9,231 5,600 3,647 5,550 5,600 ____________
000-431500 Food Establishmnt Permit 60,950 62,460 63,000 63,270 66,000 63,000 ____________
000-431600 Garage Sale Permit 2,135 0 0 0 0 0 ____________
000-431700 Plumbing Permit 161,472 125,205 138,950 97,919 138,500 138,950 ____________
000-431750 Electrical Permit 82,140 70,860 70,900 48,100 66,000 70,900 ____________
000-431800 Mechanical Permit 76,940 65,740 68,300 51,640 69,500 68,300 ____________
000-431900 Solicitor/Peddler Permit 2,620 6,500 2,300 866 6,500 2,300 ____________
000-431950 Animal/Pet Permit 90 15 500 15 50 500 ____________
000-432000 Cert of Occupancy Prmt 6,450 9,250 6,300 6,100 9,000 6,300 ____________
000-432100 Security Alarm Permit 51,697 48,506 43,000 29,906 39,293 43,000 ____________
000-432300 Grading/Clearing Permit 14,646 15,118 12,500 6,914 9,000 12,500 ____________
000-432400 Development Permit 39,252 52,297 50,000 105,469 115,000 75,000 ____________
000-435000 Fire Permit 33,025 27,763 30,000 28,890 35,000 30,000 ____________
000-436010 Network Nodes 1,750 0 0 0 0 0 ____________
TOTAL Permits 2,244,153 1,539,511 1,742,250 1,326,245 1,760,643 1,767,250
Licenses
000-441000 Alcohol Beverage License 7,085 7,543 8,100 5,470 8,000 8,100 ____________
000-441300 Mobile Home License 80 80 160 120 160 160 ____________
000-442000 Contractors License 63,660 55,600 45,600 32,940 48,000 45,600 ____________
000-444000 Pet License 2,556 2,564 3,000 957 2,000 3,000 ____________
TOTAL Licenses 73,381 65,787 56,860 39,487 58,160 56,860
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-451000 Municipal Court Fines 642,041 689,543 664,160 467,039 629,238 664,160 ____________
000-451100 Arrest Fee 24,743 26,448 25,680 15,848 21,518 25,680 ____________
000-451110 Expunction Fee 0 30 160 100 200 160 ____________
000-451200 Warrant Fees 75,203 72,813 73,560 52,318 70,469 73,560 ____________
000-451210 Court-Claims & Judgements 0 ( 215) 0 0 0 0 ____________
000-451220 Officer Jury Fee 0 0 0 91 200 400 ____________
000-451310 Restitution Fee-Local 0 0 0 126 0 0 ____________
000-451320 Civil Justice Fee-Court 0 0 0 0 250 500 ____________
000-451340 Judicial Fee-City 3,315 3,516 3,432 1,379 2,151 3,432 ____________
000-451400 Traffic Fine Costs TTL 11,712 12,521 12,168 7,242 9,699 12,168 ____________
000-451510 Juvenile Case Mgmt Fee 27,696 29,338 28,668 11,494 17,930 28,668 ____________
000-451520 Truancy Fees 4,889 5,448 5,352 8,571 9,805 5,352 ____________
000-451530 Local Municipal Jury Fund 0 0 0 130 200 400 ____________
000-451600 Technology Fund Fee 22,098 23,423 22,992 14,526 19,765 22,992 ____________
000-451700 Security Fee 16,678 17,567 17,244 13,365 17,321 17,244 ____________
000-451800 Time Payment Fee-City 4,986 4,968 4,968 3,195 4,514 4,968 ____________
000-451850 State Fines 10% Service Fee 29,598 35,756 38,752 25,866 37,000 38,752 ____________
000-451900 DPS Payment-Local 5,916 5,501 5,592 3,863 5,296 5,592 ____________
000-452000 Child Safety Fee 6,798 9,743 10,356 5,235 8,505 10,356 ____________
000-452100 Platting Fees 53,000 52,500 59,000 22,250 40,250 59,000 ____________
000-452200 Site Plan Fee 36,000 31,500 36,000 6,000 20,000 36,000 ____________
000-452300 Plan Check Fee 817,115 527,531 625,000 418,742 560,000 625,000 ____________
000-452320 Tree Mitigation Admin Fee 17,369 5,280 15,000 10,707 15,000 15,000 ____________
000-452400 BOA/Variance Fees 5,778 3,250 5,000 1,000 1,500 5,000 ____________
000-452600 Specific Use/Zone Chng Fee 23,938 18,800 18,000 21,090 23,000 18,000 ____________
000-452710 Zoning Ltr & Dev Rights 1,950 4,500 1,950 2,400 5,400 1,950 ____________
000-453100 Reinspection Fees 169,225 226,667 170,000 149,276 198,000 170,000 ____________
000-453110 Swim Pool Inspection Fee 2,620 1,430 2,500 2,090 2,900 2,500 ____________
000-453200 Lot Abatement 1,615 2,508 5,000 6,029 10,000 5,000 ____________
000-453211 Admin Fee-Inspections 24,600 11,100 18,600 9,200 12,000 18,600 ____________
000-453310 Misc Inspection Fees 3,613 400 0 300 500 0 ____________
000-453710 Foster Care 1,100 403 500 350 500 500 ____________
000-454200 Pool Gate Admission Fee 23,053 24,312 24,000 4,735 12,000 24,000 ____________
000-454300 Seasonal Pool Pass Fee 4,410 4,234 5,000 1,290 1,400 5,000 ____________
000-456120 Senior Center Meal Fee 802 401 0 11,127 20,000 20,000 ____________
000-456500 HAZ MAT Fees 0 1,041 5,000 0 5,000 5,000 ____________
000-456600 Fire Re-inspection Fee 1,145 493 1,000 400 750 1,000 ____________
000-458000 Sale of General Fixed Assets 19,252 0 20,000 0 0 20,000 ____________
000-458100 Sale of Merchandise 0 2,111 0 360 3,000 0 ____________
000-458110 Sale of Mdse - GovDeals 86,052 113,073 80,000 26,366 50,000 80,000 ____________
000-458400 Civic Center Rental Fees 210,428 211,568 200,000 6,125 150,000 187,000 ____________
000-458401 Capital Recovery Fee-Civic C 8,220 17,940 7,500 11,700 15,000 0 ____________
000-458402 Civic Center Ancillary Fees 0 0 0 200 0 0 ____________
000-458450 North Center Rental Fees 26,582 27,797 23,000 11,625 15,000 20,000 ____________
000-458460 Senior Center Rental 4,600 8,101 7,000 3,500 7,000 7,000 ____________
000-458500 Community Center Rental Fees 40,651 45,211 35,000 15,088 20,000 34,000 ____________
000-458501 Community Center Service Fees 0 250 0 500 0 0 ____________
000-458510 Grand Ballroom Rental Fees 0 27,219 0 90,911 0 0 ____________
XXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
000-458520 Cut-Off Hall Rental Fees 0 5,644 0 12,161 0 0 ____________
000-458530 Conference Hall Rental Fees 0 269 0 1,788 0 0 ____________
000-458540 Bluebonnet Hall Rental Fees 0 20,250 0 23,611 0 0 ____________
000-458550 Pavilion Rental Fees 20,380 20,672 20,000 4,300 15,000 20,000 ____________
000-458560 Chamber of Comm Rent 7,800 7,800 7,500 5,850 7,800 7,500 ____________
000-458570 Non-Resident SYSA League 13,080 19,170 10,000 8,590 10,000 10,000 ____________
000-458580 HOA Meeting Rental Fees 0 450 0 1,050 1,200 0 ____________
000-458581 Funeral Reception Rental Fees 0 225 0 600 0 0 ____________
000-458582 Quality of Life Rental Fees 0 1,860 0 4,380 0 0 ____________
000-458590 Cancellation Fees-Event Renta 0 250 0 5,795 0 0 ____________
000-458650 NonResident User Fee-BVYA 9,670 10,710 10,000 6 5,000 10,000 ____________
000-458660 BVYA Utility Reimbursement 21,919 13,490 15,000 0 0 15,000 ____________
000-458670 SYSA Utility Reimbursement 5,465 4,883 7,500 4,494 0 7,500 ____________
000-458675 Lions Futbol Utility Reimbrsm 8,860 17,064 10,000 12,582 15,000 10,000 ____________
000-458685 Recreation Programs 0 0 0 0 1,000 1,000 ____________
000-458685.Rec Prgrm-Kickball Leagues 0 0 0 744 2,600 2,600 ____________
000-458700 Vehicle Impoundment 10,920 7,820 10,000 8,520 10,000 10,000 ____________
000-459200 NSF Check Fee 25 100 100 125 200 100 ____________
000-459300 Notary Fee 96 42 100 30 125 100 ____________
000-459400 Maps,Copies,UDC & Misc Fees 35 30 0 5 45 0 ____________
000-459600 Animal Adoption Fee 18,827 12,423 12,000 10,570 15,000 12,000 ____________
000-459700 Pet Impoundment Fee 6,257 6,099 5,000 8,276 10,000 5,000 ____________
000-459800 Police Reports Fee 5,723 4,702 5,800 3,850 5,000 5,800 ____________
TOTAL Fees 2,587,847 2,459,972 2,390,134 1,581,076 2,140,231 2,390,534
Fines & Forfeitures
000-463000 Library Fines 20,902 14,583 12,000 5,964 10,000 11,000 ____________
TOTAL Fines & Forfeitures 20,902 14,583 12,000 5,964 10,000 11,000
Inter-Jurisdictional
000-473100 Bexar Co - Fire 36,886 5,269 21,077 21,078 21,077 21,077 ____________
000-473200 City of Seguin-Fire Contract 30,108 30,108 30,107 22,581 30,108 30,107 ____________
000-473300 Guadalupe Co-Library 217,152 217,152 217,152 180,960 217,152 203,191 ____________
000-473400 Randolph AFB-Animal Control 200 0 500 0 200 500 ____________
000-474200 Library Services-Cibolo 35,002 35,000 40,000 40,030 40,000 40,000 ____________
000-474210 Library Services-Selma 21,750 23,475 24,000 26,505 26,506 26,000 ____________
000-474400 Dispatch Service-Cibolo 160,000 160,000 166,000 120,000 160,000 166,000 ____________
000-474600 School Crossing Guard-Bexar C 43,763 41,418 36,000 28,550 36,000 36,000 ____________
000-474610 School Cross Guard-Guadalupe 43,636 39,748 39,000 31,013 41,000 41,000 ____________
000-474700 School Officer Funding 255,000 349,400 353,600 88,400 353,600 453,050 ____________
000-474750 Crime Victim Liaison Agreemen 43,760 25,000 50,000 50,000 50,000 50,000 ____________
TOTAL Inter-Jurisdictional 887,256 926,570 977,436 609,116 975,643 1,066,925
Fund Transfers
000-480000 Indirect Costs-EMS 170,087 141,587 179,100 134,325 179,100 182,600 ____________
000-480100 Indirect Costs-Hotel/Motel 67,605 67,582 74,428 55,821 74,428 72,464 ____________
000-481000 Transfer In - Reserves 0 0 4,995,915 0 0 678,630 ____________
000-482200 Transfer In-Vehicle Replace 0 0 250,025 0 0 0 ____________
000-482300 Transfer In-Resrv Child Safet 0 0 60,000 0 60,000 0 ____________
000-485000 Interfund Charges-Drainage-5% 271,430 295,157 243,114 182,334 243,114 285,506 ____________
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
000-486000 Interfund Chrges-Admin W&S 1,344,140 1,365,998 1,404,372 1,038,750 1,404,372 1,450,827 ____________
000-486202 Transfer In-Water&Sewer Fund 0 0 4,000 0 4,000 4,000 ____________
000-486203 Transfer In-EMS 0 0 4,000 0 4,000 4,000 ____________
000-486204 Transfer In-Drainage 0 0 1,000 0 1,000 1,000 ____________
000-487000 Interfund Charges-Fleet 344,026 370,729 361,258 270,500 361,258 398,618 ____________
000-488000 Interfund Charges-4B 441,395 456,630 461,045 461,636 461,045 503,717 ____________
000-489000 Transfer In 86,219 0 86,000 0 86,000 86,000 ____________
000-489620 Contribution-SEDC 265,000 0 0 0 0 0 ____________
TOTAL Fund Transfers 2,989,901 2,697,683 8,124,257 2,143,366 2,878,317 3,667,362
Miscellaneous
000-491000 Interest Earned 26,901 68,504 80,000 24,580 25,000 25,000 ____________
000-491200 Investment Income 242,255 407,593 400,000 228,709 256,000 200,000 ____________
000-491800 Gain/Loss ( 16,292) ( 9,867) 0 0 0 0 ____________
000-491900 Unrealized Gain/Loss-CapOne ( 777) 22,386 0 29,570 0 0 ____________
000-492500 Proceeds from Capital Lease 42,829 0 0 0 0 0 ____________
000-493000 Donations-Others 20 50 0 100 0 0 ____________
000-493120 Donations-Public Library 6,854 9,692 10,000 2,163 10,000 10,000 ____________
000-493400 Donations-Animal Control 12,979 4,769 5,000 3,778 5,000 5,000 ____________
000-493401 Donations-A/C Microchip 675 382 0 915 0 0 ____________
000-493402 Donations-Spay&Neuter 87 0 0 0 0 0 ____________
000-493460 Donations- Parks 11,356 11,718 10,000 500 10,000 10,000 ____________
000-493465 Donations-Senior Center 11,472 11,494 10,000 5,908 10,000 10,000 ____________
000-493502 Donations-PD 27,000 930 0 200 500 0 ____________
000-493503 Donation-Fire Rescue 15,350 1,740 0 2,150 3,000 0 ____________
000-493505 Donations-Police Events 0 0 3,000 0 0 0 ____________
000-493618 Donation - Veteran's Memorial 0 390 0 375 250 0 ____________
000-493700 July 4th Activities 0 0 26,000 235 26,000 26,000 ____________
000-493701 Proceeds-Holidazzle 0 0 1,500 12,320 12,320 12,500 ____________
000-493704 Moving on Main 0 0 3,000 100 0 4,000 ____________
000-494481 LawEnforcemtOfficersStnd&Educ 3,823 4,341 0 5,082 5,500 5,000 ____________
000-494482 Grants-Police, Fire, Gen Fund 1,474 8,000 2,500 0 2,100 2,500 ____________
000-495100 Mobile Stage Rental Fees 3,650 2,050 2,100 1,550 2,050 2,100 ____________
000-497000 Misc Income-Gen Fund 27,727 93,439 25,000 210,743 50,000 40,000 ____________
000-497005 Schertz Magazine Advertising 147,755 143,420 140,000 98,925 120,000 120,000 ____________
000-497100 Misc Income-Police 11,240 14,743 9,000 7,188 12,712 9,000 ____________
000-497106 Misc Income-Special Events 0 0 14,150 0 0 0 ____________
000-497150 Misc Income-Fire Department 970 0 0 0 0 0 ____________
000-497200 Misc Income-Library 5,331 4,930 4,500 2,233 4,300 4,500 ____________
000-497210 Misc Income-Library Copier 19,558 21,843 18,000 9,474 17,000 18,000 ____________
000-497300 Misc Income-Animal Control 299 325 0 0 0 0 ____________
000-497400 Misc Income-Streets Dept 28,275 35,980 30,000 13,768 30,000 30,000 ____________
000-497460 Misc Income-Parks 0 140 0 84 0 0 ____________
000-497500 Misc Income-TML Ins. Claims 36,098 19,623 20,000 22,008 30,000 25,000 ____________
000-497550 Misc Income-TML WC Reimbursmn 2,074 3,407 10,000 4,887 8,000 10,000 ____________
000-497600 Misc Income-Vending Mach 2,365 2,824 2,500 1,003 2,500 2,500 ____________
000-497610 Misc Income-Muni Court 2,036 154 0 0 0 0 ____________
000-498000 Reimbursmnt-Gen Fund 8,355 0 20,000 15,443 25,000 20,000 ____________
000-498105 Reimbursmt Police OT-DEA 17,213 17,830 18,000 19,334 22,500 18,000 ____________
000-498110 Reimburmnt Fire-Emg Acti-OT 212,799 336,655 30,000 72,533 100,000 100,000 ____________
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
000-498150 Reimbursement - Library 6,355 13,018 13,000 13,509 13,509 13,000 ____________
TOTAL Miscellaneous 918,108 1,252,501 907,250 809,367 803,241 722,100 ____________
TOTAL REVENUES 32,537,343 33,420,639 39,842,237 29,374,328 34,560,285 37,214,581
=========== =========== =========== =========== =========== ============ ============
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DEPARTMENT: 150 CITY COUNCIL
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz City Council is made up of eight elected officials. City residents
currently elect a Mayor and seven Council members at-large. Mayors Pro Tempore
shall be appointed by a majority vote of the City Council following a properly made
motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro
Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The
Mayor and seven City Council members are paid a modest stipend.
The Schertz City Council is the City's legislative body. It sets policies, approves
budgets, determines tax rates and passes ordinances and resolutions to govern
the City. Council also appoints citizen volunteers to approximately 10 City advisory
boards, committees, and commissions; and appoints and supervises the
performances of the City Manager, City Secretary, City Attorney, and Municipal
Court Judges.
ORGANIZATIONAL CHART
PERFORMANCE INDICATORS
2017-18 2018-19 2019-20
Workload/Output Actual Estimate Budget
Number of ordinances passed 48 32 40
Number of resolutions passed 172 165 160
Requests for Information 28 10 10
Citizens
City
Council
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CITY COUNCIL
Number of Council Meetings 47 36 40
Requests for Agenda Items 26 15 16
Council on the Go Meetings
Council HOA Presidents Meeting
3
1
3
2
*2
*0
2017-18 2018-19 2019-20
Efficiency Actual Estimate Budget
Meeting Attendance rate 96 93 95
2017-18 2018-19 2019-20
Budget Actual Estimate Budget
Personnel $36,426 $38,654 $37,534
Supplies 645 650 750
City Support Services 24,677 51,500 59,205
Operations Support 178 300 300
Staff Support 22,615 28,600 28,600
Professional Services 7,800 5,000 6,000
Operating Equipment 0 0 2,000
Total $92,341 $124,704 $134,389
PROGRAM JUSTIFICATION AND ANALYSIS
The Proposed FY 2019-20 Budget increases 7.8% from the FY 2018-19 year
end estimates. The costs of the November 2020 election have been received
from the counties and show an increase in cost under City Support Services.
New tablets, phones, and monitors will be purchased in FY 2019 -20 for
councilmembers.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
CITY COUNCIL
============
Personnel Services
150-511110 Regular 26,699 24,457 24,462 20,614 26,300 25,023 ____________
150-511240 Allowances 6,195 9,293 9,711 7,389 9,600 9,837 ____________
150-511310 FICA-Employer 2,516 2,676 2,614 2,142 2,754 2,674 ____________
TOTAL Personnel Services 35,410 36,426 36,787 30,146 38,654 37,534
Supplies
150-521000 Operating Supplies 63 158 400 312 400 500 ____________
150-521100 Office Supplies 80 486 250 60 250 250 ____________
TOTAL Supplies 143 645 650 373 650 750
City Support Services
150-532350 Software Maintenance 0 0 4,500 4,500 4,500 4,500 ____________
150-532600 City Elections 19,137 17,110 34,205 29,543 35,000 40,205 ____________
150-532800 Special Events 1,441 7,567 14,500 3,220 12,000 14,500 ____________
TOTAL City Support Services 20,578 24,677 53,205 37,262 51,500 59,205
Utility Services
150-533330 Telephone/Internet 625 0 0 0 0 0 ____________
TOTAL Utility Services 625 0 0 0 0 0
Operations Support
150-534200 Printing & Binding 29 178 300 174 300 300 ____________
TOTAL Operations Support 29 178 300 174 300 300
Staff Support
150-535100 Uniforms 117 374 400 179 400 400 ____________
150-535200 Awards 0 0 2,000 75 2,000 2,000 ____________
150-535300 Memberships 11,808 11,777 13,000 12,028 13,000 13,000 ____________
150-535400 Publications 0 0 200 57 200 200 ____________
150-535500 Training/Travel 11,055 10,463 13,000 11,071 13,000 13,000 ____________
TOTAL Staff Support 22,979 22,615 28,600 23,410 28,600 28,600
Professional Services
150-541300 Other Consl/Prof Services 0 7,800 8,000 1,975 5,000 6,000 ____________
TOTAL Professional Services 0 7,800 8,000 1,975 5,000 6,000
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Operating Equipment
150-571300 Computer & Periphe. < $5,000 0 0 2,000 0 0 2,000 ____________
TOTAL Operating Equipment 0 0 2,000 0 0 2,000
________________________________________________________________________________________________________________________________________
TOTAL CITY COUNCIL 79,763 92,341 129,542 93,339 124,704 134,389
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DEPARTMENT: 151 CITY MANAGER
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The City Manager and his department advise the Council on policy and operational
planning issues. This department assures that policies adopted by the Council are
carried out efficiently, fairly, and effectively. It oversees and manages the daily
affairs of the City, assesses the long-term capital and service delivery needs of the
City, and prepares and administers the annual operating and capital budget. The
City Manager serves as a focal point for the management of City staff.
GOALS AND OBJECTIVES
Develop strategic plans and systems to meet the many diverse needs of the
community.
Respond effectively and timely to City Council requests.
Develop effective programs to enhance business development and growth .
Develop management systems for efficient and effective use of resources
Recruit, retain and develop talented staff.
Evaluate, integrate, and utilize prudent technology to efficiently deliver
municipal services to the community.
ORGANIZATIONAL CHART
Mayor &
City Council
City Manager
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CITY MANAGER
CITY MANAGER 2018-19 2019-20 2020-21
City Manager 1 1 1
Assistant City Manager 2 2 2
Assistant to the City Manager 1 1 1
Executive Assistant 1 1 1
TOTAL POSITIONS 5 5 5
ECONOMIC DEVELOPMENT 2018-19 2019-20 2020-21
Executive Director 1 1 1
Business Retention Manager 1 1 1
Economic Development Analyst 1 1 1
Executive Assistant 1 1 1
TOTAL POSITIONS 4 4 4
2018-19 2019-20 2020-21
Budget Actual Estimate Budget
Personnel $1,061,361 $1,147,401 $1,240,893
Supplies 1,892 2,000 2,000
City Support Services 4,338 6,000 6,000
Utility Services 414 0 0
Operations Support 0 50 50
Staff Support 17,512 21,188 24,775
Operating Equipment 1,370 0 0
Total $1,086,888 $1,176,639 $1,273,718
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases 8.3% from the year end estimates due to a
higher salary for the Economic Development Director, which is offset by the
contract with the Economic Development Corporation.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
CITY MANAGER
============
Personnel Services
151-511110 Regular 909,699 793,330 856,019 647,203 855,074 908,859 ____________
151-511120 Overtime 0 0 485 734 583 240 ____________
151-511180 LTD 2,349 2,301 2,654 555 555 2,817 ____________
151-511210 Longevity 7,456 8,115 6,896 6,332 5,929 7,267 ____________
151-511220 Clothing Allowance 312 96 0 0 0 0 ____________
151-511230 Certification Allowance 2,880 886 0 0 0 0 ____________
151-511240 Allowances 9,692 7,200 6,984 5,539 7,200 6,912 ____________
151-511310 FICA - Employer 61,081 59,465 66,034 45,623 61,315 70,080 ____________
151-511350 TMRS-Employer 151,653 131,159 139,054 95,164 135,072 150,608 ____________
151-511355 ICMA Contributions - Employer 10,000 0 0 0 0 0 ____________
151-511410 Health-Employer 75,106 57,761 82,830 58,423 80,722 92,942 ____________
151-511500 Workers' Compensation 900 1,048 1,089 951 951 1,168 ____________
TOTAL Personnel Services 1,231,129 1,061,361 1,162,045 860,524 1,147,401 1,240,893
Supplies
151-521100 Office Supplies 448 1,892 2,000 1,370 2,000 2,000 ____________
151-521300 Motor Veh. Supplies 9 0 0 0 0 0 ____________
TOTAL Supplies 457 1,892 2,000 1,370 2,000 2,000
City Support Services
151-532800 Special Events 8,154 4,338 6,000 3,809 6,000 6,000 ____________
TOTAL City Support Services 8,154 4,338 6,000 3,809 6,000 6,000
Utility Services
151-533500 Vehicle Fuel 1,635 414 0 0 0 0 ____________
TOTAL Utility Services 1,635 414 0 0 0 0
Operations Support
151-534200 Printing & Binding 0 0 50 0 50 50 ____________
TOTAL Operations Support 0 0 50 0 50 50
Staff Support
151-535100 Uniforms 278 748 775 0 775 775 ____________
151-535200 Employee Recognition 1,865 917 5,000 1,147 1,800 5,000 ____________
151-535300 Memberships 1,231 4,131 4,000 1,818 4,113 4,000 ____________
151-535400 Publications 781 383 515 285 500 500 ____________
151-535500 Training/Travel 6,518 8,795 11,485 2,321 11,500 11,500 ____________
151-535510 Meeting Expenses 2,757 2,538 3,000 524 2,500 3,000 ____________
TOTAL Staff Support 13,429 17,512 24,775 6,096 21,188 24,775
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
151-571000 Furniture & Fixtures 1,447 1,370 0 0 0 0 ____________
TOTAL Operating Equipment 1,447 1,370 0 0 0 0
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL CITY MANAGER 1,256,251 1,086,888 1,194,870 871,799 1,176,639 1,273,718
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DEPARTMENT: 152 MUNICIPAL COURT
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
and City Council serve as the executive and legislative branches. Municipal Court
has jurisdiction over all Class C misdemeanors and City ordinances.
The staff of Municipal Court has various functions and responsibilities. The judge
presides over all trials (jury and non -jury) and other court proceedings such as
arraignments and show cause hearings. The judge also has magistrate duties
(signing arrest warrants and juvenile warnings as well as visiting arrested
individuals at the jail). The judge issues processes such as subpoenas, summons,
and warrants and completes other administrative duties for the court functions and
staff.
The court clerks are the administrative arm of the Municipal Court. The clerks are
primary responsibilities include processing citations,
summons, complaints, warrants, past due letters, and show cause hearing letters.
directly interact with the public, providing all services needed including explaining
to defendants the court procedures and their options. Clerks also receive
payments, summon potential jurors, and ensure juror payment. Assist the judge
with open records requirements, report convictions, Drivers Safety Course and
alcohol violations to the Texas Department of Public Safety, assist the Marshal
municipal court trials, preparing and drafting complaints, arranging for the
appropriate circumstances.
GOALS AND OBJECTIVES
Promote respect for the administration of justice th rough improvements in
the Court's customer service and the physical attributes of the Municipal
Court building.
Implement the use of new technology and other innovative practices to
maintain efficient and security.
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MUNICIPAL COURT
Promote traffic safety by focusing attention on fair and impartial punishment
for those individuals charged in this court.
Seek input from personnel to maintain a positive work environment.
Renovate front counter to include and efficient work station for clerks and
defendants.
ORGANIZATIONAL CHART
MUNICIPAL COURT 2018-19 2019-20 2020-21
Court Administrator 1 1 1
Senior Deputy Court Clerk 1 1 1
Deputy Court Clerk 2 2 2
TOTAL POSITIONS 4 4 4
*One unfunded
City Manager
Executive
Director
Development
Finance
Billing Office Municipal Court
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MUNICIPAL COURT
PERFORMANCE INDICATORS
2018-19 2019-20 2020-21
Workload/Output Actual Estimate Budget
Traffic Citations Filed 5,855 3,588 1,321
State Law Citations Filed 1,504 1,225 946
Municipal Ordinances Filed 142 290 400
2018-19 2019-20 2020-21
Efficiency Actual Estimate Budget
Cases Disposed 7,285 5,300 2,767
Charges Processed per Clerk 2,428 1,766 922
2018-19 2019-20 2020-21
Effectiveness Actual Estimate Budget
Cases Disposed per Clerk 33% 33% 33%
2018-19 2019-20 2020-21
Budget Actual Estimate Budget
Personnel Services $280,788 $265,387 $281,716
Supplies 1,987 1,190 1,500
City Support Services 326 750 500
Operations Support 1,967 1,500 2,000
Staff Support 6,988 4,900 6,910
Court Support 450 500 1,080
Professional Services 52,773 54,300 69,850
Maintenance Services 1,800 1,950 3,000
Total $347,078 $330,477 $366,556
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increased 10.9% from year end estimates due to
personnel increases based on the classification and compensation study results.
Judge and Prosecutor services also contribute to the increase with the expectation
the court will be fully operational after COVID-19 in FY 2020-21.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
MUNICIPAL COURT
===============
Personnel Services
152-511110 Regular 199,766 191,719 170,114 134,469 175,606 182,591 ____________
152-511120 Overtime 0 0 0 150 160 192 ____________
152-511180 LTD 645 571 527 139 139 566 ____________
152-511210 Longevity 6,563 7,247 7,957 7,402 7,402 8,545 ____________
152-511230 Certification Allowance 1,200 1,073 1,746 415 670 1,728 ____________
152-511310 FICA - Employer 15,281 14,927 13,738 10,228 13,184 14,728 ____________
152-511350 TMRS-Employer 33,488 32,439 28,697 20,617 28,047 31,446 ____________
152-511410 Health-Employer 39,660 32,584 37,817 29,580 40,092 41,675 ____________
152-511500 Workers' Compensation 228 226 227 87 87 245 ____________
TOTAL Personnel Services 296,831 280,788 260,823 203,087 265,387 281,716
Supplies
152-521100 Office Supplies 1,668 1,987 1,500 930 1,190 1,500 ____________
TOTAL Supplies 1,668 1,987 1,500 930 1,190 1,500
City Support Services
152-532800 Special Events 158 326 750 741 750 500 ____________
TOTAL City Support Services 158 326 750 741 750 500
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support
152-534200 Printing & Binding 730 1,967 2,500 0 1,500 2,000 ____________
TOTAL Operations Support 730 1,967 2,500 0 1,500 2,000
Staff Support
152-535100 Uniforms 439 548 600 299 600 600 ____________
152-535300 Memberships 520 750 810 295 500 810 ____________
152-535400 Publications 473 390 500 0 500 500 ____________
152-535500 Training/Travel 1,935 3,304 3,000 309 2,000 3,500 ____________
152-535500.Training/Travel - Juv Case Mg 770 659 700 359 500 0 ____________
152-535510 Meeting Expenses 1,329 1,338 1,500 641 800 1,500 ____________
TOTAL Staff Support 5,465 6,988 7,110 1,902 4,900 6,910
Court Support
152-536500 Court/Jury Cost 96 450 700 372 500 1,080 ____________
TOTAL Court Support 96 450 700 372 500 1,080
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
152-541310 Judges Services 39,245 34,073 42,300 24,475 35,000 42,900 ____________
152-541320 Prosecutor Services 22,200 18,700 21,000 12,156 19,000 26,250 ____________
152-541330 Interpreter Services 197 0 700 0 300 700 ____________
TOTAL Professional Services 61,642 52,773 64,000 36,631 54,300 69,850
Maintenance Services
152-551800 Other Maintenance Agreements 1,950 1,800 3,000 1,200 1,950 3,000 ____________
TOTAL Maintenance Services 1,950 1,800 3,000 1,200 1,950 3,000
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL MUNICIPAL COURT 368,540 347,078 340,383 244,862 330,477 366,556
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DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 153 CUSTOMER RELATIONS/311
Fund: 101 General Fund
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, 311 Customer Care connects callers with
specially trained customer service representatives ready to assist with City service
requests -- potholes, stray animals, street lights out, trash collection, special events
and all other City requests. This division is under the supervision of the
Communications Manager.
GOALS AND OBJECTIVES
To provide excellent customer service to all callers
To provide consistent and accurate information to all callers
To reduce or eliminate abandoned calls
To reduce or eliminate misrouted calls
To improve call tracking capabilities to better analyze callers need for
service
ORGANIZATIONAL CHART
City Manager
Assistant to the
City Manager
Public Affairs
Customer
Relations/311 Event Facilities
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CUSTOMER RELATIONS/311
CUSTOMER RELATIONS/311 2018-19 2019-20 2020-21
Customer Relations/311 Rep 2 2 2
Customer Relations/311 Rep (PT) 1 1 1
TOTAL POSITIONS 3 3 3
PERFORMANCE INDICATORS
2018-19 2019-20 2020-21
Workload/Output Actual Estimate Budget
Work Orders (initiated for other
depts.) 604 600 600
Calls Received 53,351 55,000 54,000
Calls Not Answered 2,333 2,466 2,400
Average Calls Per Day Received 221 200 220
2019-20 2019-20 2020-21
Budget Actual Estimate Budget
Personnel $116,692 $107,165 $112,974
Supplies 97 100 100
Staff Support 195 870 530
Operating Equipment 270 0 0
Total $117,254 $108,135 $113,604
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases 5.1% from the year end estimates due to
personnel increases with the classification and compensation study
recommendation.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
CUSTOMER RELATIONS-311
======================
Personnel Services
153-511110 Regular 86,753 84,268 76,906 60,489 79,132 81,131 ____________
153-511120 Overtime 22 237 243 102 130 224 ____________
153-511180 LTD 222 205 191 47 47 197 ____________
153-511210 Longevity 3,785 5,061 1,774 1,774 1,774 2,038 ____________
153-511310 FICA - Employer 6,882 7,010 6,033 4,717 6,117 6,373 ____________
153-511350 TMRS-Employer 14,615 14,526 12,603 8,983 12,346 13,594 ____________
153-511410 Health-Employer 8,020 5,274 8,967 5,562 7,520 9,311 ____________
153-511500 Workers' Compensation 97 113 100 99 99 106 ____________
TOTAL Personnel Services 120,394 116,692 106,817 81,773 107,165 112,974
Supplies
153-521100 Office Supplies 89 97 100 75 100 100 ____________
TOTAL Supplies 89 97 100 75 100 100
Staff Support
153-535100 Uniforms 103 195 180 196 220 180 ____________
153-535500 Training/Travel 0 0 650 604 650 350 ____________
TOTAL Staff Support 103 195 830 800 870 530
Operating Equipment
153-571000 Furniture & Fixtures 555 270 0 0 0 0 ____________
TOTAL Operating Equipment 555 270 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL CUSTOMER RELATIONS-311 121,141 117,254 107,747 82,648 108,135 113,604
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DEPARTMENT: PLANNING & COMMUNITY
DEVELOPMENT
DIVISION: 154 PLANNING & ZONING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Planning & Zoning Division ensures planned and purposeful development
within the City limits and the Extraterritorial Jurisdiction through an efficient,
consistent, unbiased, and effective development review process to promote quality
development. The Division provides direction to help citizens, businesses, and
developers implement successful projects that will benefit the community. Division
responsibilities include the review and processing of development projects, such
as commercial site plans, plats, zone changes, specific use permits, and
annexations; the research and development of long range plans and goals to guide
the future of our City; and the creation of development codes to tailor our
regulations around citizen needs and city goals. The Division frequently
collaborates with other departments within the City, including Engineering, Fire,
and Inspections, as well as other governmental agencies, in order to shape a
suburban environment that prioritizes safety. The Division also provides guidance
and staff recommendations to the City Council, Planning and Zoning Commission,
Board of Adjustment, and the Capital Improvements Advisory Committee to help
them best serve the residents of Schertz.
GOALS AND OBJECTIVES
Implement new permitting/planning/Code Enforcement software to provide
increased customer service, transparency, and efficiency on all
development projects.
Continue to assist property owners, developers, and engineers through our
development process through timely and thorough project review.
Review and update the Comprehensive Land Plan for the City, specifically
in areas that are currently under delayed annexation development
agreements and soon to be annexed, which will shape the future of Schertz
to meet the desires and goals of the residents.
Continue to reevaluate and modify regulations within the Schertz Unified
Development Code to accommodate the evolving needs of our residents
and make the development process more efficient and effective.
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PLANNING & ZONING
Implement the Joint Land Use Study Strategies to promote compatibility of
land uses and development with the long-range goals of Randolph AFB.
Continue to update the website to provide improved customer service by
updating forms, flowcharts, providing information on current residential and
commercial developments, and providing information on public hearing on
Promote staff development including continued education and cross
training to provide outstanding customer service.
Scan remaining project case files into a digital records retention system to
improve access and availability.
Ensure that a new article for the Schertz Magazine From the Development
Whiteboard column is published quarterly to provide helpful information,
transparency, and improved customer service for all residents.
Continue to provide regular
current residential and commercial projects within the City.
Implement a yearly program to raise awareness for National Community
Planning Month to include school presentations, community outreach via
social media, and an article in the Schertz Magazine.
ACCOMPLISHMENTS
Received the 2019 Certificate of Achievement for Planning Excellence by
the American Planning Association Texas Chapter which recognizes a
commitment to professional planning by City Administration, Elected and
Appointed Officials and exemplary professional standards dem onstrated by
the Planning Staff for the sixth year in a row.
Formulated and implemented an annexation process for the various
properties currently under delayed annexation development agreements
expiring over the next 18 months, including proper notific ation of all
stakeholders to maximize property owner awareness.
Maintained the partnership with Joint Base San Antonio (JBSA).
Implemented new certification review process for all plats and plans based
on state law changes from the TX 86th legislature, including amendments to
the Unified Development Code (UDC) and the creation of new development
process flowcharts and application checklists.
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PLANNING & ZONING
Amended the Unified Development Code to comply with new state law
changes and to allow more flexibility for property owners and developers,
including changes to Exterior Construction and Design Standards (UDC
Sec. 21.9.5); Screening and Fencing Materials (UDC Sec. 21.9.8);
Accessory Buildings, Uses, and Structures (UDC Sec. 21.8.2); and
Carports/Porte-Cocheres (UDC Sec. 21.8.3)
Attended various continuing education classes including National APA
Conference, Texas APA State Conference, Certified Floodplain Manager
training, Smart City Short Term Rentals Conference, and the Hog Wild
Municipal Conference.
Implemented new ESRI
aesthetically
pleasing.
Maintained partnerships with developers and landowners to create and
update Planned Development Districts that contain a mix of residential
and commercial land uses.
Improved partnerships with local utility providers to include, Guadalupe
Valley Electric Coop., Cibolo Creek Municipal Authority, Texas
Department of Transportation, by increasing communication.
Completed weekly updates to the
commercial sites currently under construction to improve public relations
and transparency, while providing useful, accessible information to the
public.
.
Successfully implemented a new agenda software to be utilized for the
various boards and commissions to increase agenda creation and
modification efficiency.
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PLANNING & ZONING
ORGANIZATIONAL CHART
PLANNING AND ZONING 2018-19 2019-20 2020-21
Senior Planner 1 1 2
Planner I 2 2 2
TOTAL POSITIONS 3 3 4
PERFORMANCE INDICATORS
2018-19 2019-20 2020-21
Workload/Output Actual Estimate Budget
Plats 36 20 20
Site Plans and Master Plan 32 13 13
Variances/Waivers 13 6 6
Zone Changes and Specific Use Permits 12 20 20
UDC/ Comp. Plan Revisions 1 4 4
Annexation 0 15 30
All Plats $52,500 $40,250 $59,000
Site Plan, Master Plan $31,500 $20,000 $36,000
Variance $3,250 $1,500 $5,000
Zone Change, Specific Use Permit $18,800 $21,650 $18,000
Other (Zoning Letters and Additional Admin fees) $4,500 $2,400 $1950
Total Revenue
City Manager
Assistant City
Manager -
Development
Planning and
Community
Development
Planning & Zoning Inspections
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PLANNING & ZONING
2018-19 2019-20 2020-21
Budget Actual Estimate Budget
Personnel $202,044 $178,065 $263,151
Supplies 694 1,970 1,873
Operations Support 7 186 186
Staff Support 23,537 39,953 29,548
Professional Services 27 100 400,100
Operating Equipment 1,225 400 325
Total $227,534 $220,674 $695,183
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases $474,509 from the FY 2019-20 year end
estimate with the addition of a Comprehensive Land Use Plan, Parks Master Plan,
and Unified Development Code update for $400,000. To manage the long term
planning for the City, an additional Senior Planner is to be hired.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PLANNING & ZONING
=================
Personnel Services
154-511110 Regular 139,803 148,186 145,456 93,178 126,857 176,455 ____________
154-511120 Overtime 3,901 3,582 4,850 794 2,000 4,833 ____________
154-511180 LTD 436 354 451 92 92 547 ____________
154-511210 Longevity 1,140 992 1,364 1,296 1,296 1,330 ____________
154-511230 Certification Allowance 900 900 873 104 104 1,728 ____________
154-511310 FICA - Employer 10,801 12,142 11,666 7,248 9,845 14,098 ____________
154-511350 TMRS-Employer 23,523 24,896 24,370 13,853 19,852 30,072 ____________
154-511410 Health-Employer 23,438 10,808 21,497 12,546 17,857 33,859 ____________
154-511500 Workers' Compensation 158 183 186 162 162 229 ____________
TOTAL Personnel Services 204,100 202,044 210,713 129,274 178,065 263,151
Supplies
154-521000 Operating Supplies 916 244 801 190 801 704 ____________
154-521100 Office Supplies 358 450 900 83 800 900 ____________
154-521600 Equip Maint Supplies 0 0 269 0 369 269 ____________
TOTAL Supplies 1,274 694 1,970 273 1,970 1,873
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support
154-534200 Printing & Binding 162 7 186 81 186 186 ____________
TOTAL Operations Support 162 7 186 81 186 186
Staff Support
154-535100 Uniforms 710 548 650 0 650 650 ____________
154-535300 Memberships 1,379 1,134 1,685 1,013 1,685 1,610 ____________
154-535400 Publications 146 0 750 254 750 500 ____________
154-535500 Training/Travel Staff 7,248 15,891 22,868 ( 297) 22,868 18,898 ____________
154-535500.Training/Travel Commission 5,578 5,836 13,000 794 13,000 7,390 ____________
154-535510 Meeting Expenses 0 129 1,000 0 1,000 500 ____________
TOTAL Staff Support 15,060 23,537 39,953 1,764 39,953 29,548
Professional Services
154-541400 Consulting 0 0 0 0 0 400,000 ____________
154-541500 State/County Admin Fees 10 27 100 26 100 100 ____________
TOTAL Professional Services 10 27 100 26 100 400,100
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
154-571000 Furniture & Fixtures 155 1,225 400 318 400 325 ____________
TOTAL Operating Equipment 155 1,225 400 318 400 325
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL PLANNING & ZONING 220,761 227,535 253,322 131,736 220,674 695,183
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DEPARTMENT: 155 LEGAL SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
boards, commissions, committees, and staff. In addition, the City Attorney
represents the City in all court cases where the City has an interest.
Responsibilities of the City Attorney include providing legal advice to City Council,
appointees, managers, boards, commissions, and committees in all legal matters;
providing litigation and legal transaction services for the City and its enterprises;
representing the City and its enterprises in employment matters; and reviewing,
updating and maintaining the City Code.
GOALS AND OBJECTIVES
To provide expert legal counsel on proposed ordinances.
To attend all city council meetings, planning and zoning, and other meetings
as needed and provide timely legal advice on proposed ordinances and
related items.
To represent the City in litigation.
Prepare legal documents for City contracts and agreements.
To provide counsel on strategic issues that will be of the most benefit the
City.
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LEGAL SERVICES
ORGANIZATIONAL CHART
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Operations Support $9,071 $10,000 $10,000
Professional Services $126,526 $135,000 $140,000
Total $135,598 $145,000 $150,000
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases 3.4% from the FY 2019-20 year end estimate
with the anticipated billable hours for legal services in FY 2020-21.
Mayor &
City Council
Legal Services
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
LEGAL SERVICES
==============
Operations Support
155-534100 Advertising/Legal Notices 9,057 9,071 10,000 977 10,000 10,000 ____________
TOTAL Operations Support 9,057 9,071 10,000 977 10,000 10,000
Professional Services
155-541200 Legal Svcs 120,901 126,526 140,000 49,788 135,000 140,000 ____________
TOTAL Professional Services 120,901 126,526 140,000 49,788 135,000 140,000
________________________________________________________________________________________________________________________________________
TOTAL LEGAL SERVICES 129,958 135,598 150,000 50,765 145,000 150,000
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DEPARTMENT: 164 CITY SECRETARY
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The position of City Secretary is a statutory position required by State law and the
primary contact for citizens
seeking information regarding the community, supports the City Council in the
fulfillment of their duties and responsibilities as elected officials and provides daily
assistance to all city administrative departments. The City Secretary serves as a
member of the City Management Team and oversees the many functions of the
preservation and Council Services.
supports, facilitates and strengthens the City of
Schertz governmental process by recording all laws, resolutions, and ordinances
approved by the City Council, preparing City Council agendas and giving notice of
such meetings, countersigning or notarizing, as applicable, all contracts,
commissions, and licenses, providing public information according to state
guidelines, delivering continuity to the City of Schertz government by recording its
legislative actions, both contemporary and archival, and serving as historian for
the City, safeguarding and enriching the municipal election and records
management processes, and assisting the City Council in fulfilling their goals.
GOALS AND OBJECTIVES
Department are to provide the
following services for the City of Schertz:
Public Information requests.
Agendas and minutes for public meetings.
Ordinances and resolutions.
Election administration.
Publication of legal notices.
Alcohol permits for businesses.
Process Liens (filed and released)
Provides for the identification, maintenance, retention, security, electronic
storage, disposition, and preservation of City records.
Administer oaths.
Attest contracts, assessment of certificates, and other legal instruments
when executed by officers of the City of Schertz.
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CITY SECRETARY
Public Education (Student Mayor/Council Program, Volunteer Fair)
Perform such other duties as may be required of the City Secretary by the
City Charter, the City Council, City Management, and state law.
ORGANIZATIONAL CHART
CITY SECRETARY 2018-19 2019-20 2020-21
City Secretary 1 1 1
Deputy City Secretary 1 1 1
TOTAL POSITIONS 2 2 2
PERFORMANCE INDICATORS
2018-19 2019-20 2020-21
Workload Actual Estimated Budget
Ordinances Passed and Processed 48 32 40
Resolutions Passed and Processed 172 165 160
Council Meetings Attended 50 41 40
Open Records 325 396 400
2018-19 2019-20 2020-21
Efficiency Actual Estimated Budget
Ordinances & Resolutions Executed within
72 hours of Council Meeting 99% 100% 100%
Documents completed, signed, scanned
within 48 hours of council approval 96% 100% 100%
Council meeting minutes transcribed within
48 hours following Council meeting 98% 99% 100%
Agendas available to citizens within legally
required timeframe - Posted on website 100% 100% 100%
Alcohol permits processed within the month
of expiration 70% 96% 100%
Mayor &
City Council
City
Secretary
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CITY SECRETARY
2018-19 2019-20 2020-21
Education Initiatives Actual Estimated Budget
Volunteer Fair 1 0 1
Student Mayor/Councilmember for the Day
Program 4 3 4
2018-19 2019-20 2020-21
Budget Actual Estimated Budget
Personnel $198,764 $190,842 $191,573
Supplies 1,154 1,150 1,150
City Support Services 3,846 10,000 10,000
Operations Support 28 50 150
Staff Support 4,137 4,100 4,350
Operating Equipment 0 0 1,035
Total $207,930 $206,142 $208,258
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases1.0% from the FY 2019-20 year end estimate
for furniture purchases.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
CITY SECRETARY
==============
Personnel Services
164-511110 Regular 135,370 146,025 132,945 105,378 137,525 135,523 ____________
164-511180 LTD 427 401 412 95 95 420 ____________
164-511210 Longevity 2,189 2,776 1,804 1,804 1,804 2,068 ____________
164-511310 FICA - Employer 10,343 11,444 10,304 7,910 10,280 10,519 ____________
164-511350 TMRS-Employer 22,201 24,122 21,524 15,449 21,323 22,438 ____________
164-511410 Health-Employer 15,872 13,823 18,102 14,472 19,667 20,430 ____________
164-511500 Workers' Compensation 148 173 170 148 148 175 ____________
TOTAL Personnel Services 186,550 198,764 185,261 145,258 190,842 191,573
Supplies
164-521100 Office Supplies 974 1,154 1,150 589 1,150 1,150 ____________
TOTAL Supplies 974 1,154 1,150 589 1,150 1,150
City Support Services
164-532700 Records Management 9,743 3,846 9,000 5,402 10,000 10,000 ____________
TOTAL City Support Services 9,743 3,846 9,000 5,402 10,000 10,000
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support
164-534200 Printing & Binding 60 28 150 0 50 150 ____________
TOTAL Operations Support 60 28 150 0 50 150
Staff Support
164-535100 Uniforms 30 0 150 0 0 0 ____________
164-535300 Memberships 958 903 400 370 400 750 ____________
164-535400 Publications 228 238 950 662 700 600 ____________
164-535500 Training/Travel 2,307 2,996 4,000 2,857 3,000 3,000 ____________
TOTAL Staff Support 3,523 4,137 5,500 3,888 4,100 4,350
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
164-571000 Furniture & Fixtures 0 0 400 0 0 1,035 ____________
TOTAL Operating Equipment 0 0 400 0 0 1,035
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL CITY SECRETARY 200,851 207,930 201,461 155,137 206,142 208,258
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DEPARTMENT: 167 NON-DEPARTMENTAL
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
This department accounts for expenses and payments that are not specific to an
individual function/department. Items in this department include city insurance,
appraisal district contracts, contingency, and the emergency medical services
contract.
2018-19 2019-20 2020-21
Budget Actual Estimated Budget
City Support Services $438,072 $780,040 $781,700
Operations Support 157,974 155,000 123,000
Staff Support 73 150 200
City Assistance 1,463,272 1,974,773 1,557,048
Professional Services 47,922 53,585 53,535
Fund Charges/Transfers 64,356 10,750 10,750
Total $2,171,669 $2,974,298 $2,526,233
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget decreases 15.1% from the FY 2019-20 year end
estimate with the expiration of the Amazon.com and Capital Group tax
abatements.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NONDEPARTMENTAL
===============
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
167-532200 County Appraisal District 206,572 226,275 230,000 185,638 239,712 242,000 ____________
167-532210 Tax Assessor/Collector-Sevice 0 0 18,000 0 22,672 6,000 ____________
167-532500 City Insurance-Commercial 180,505 210,680 210,000 242,251 242,050 233,700 ____________
167-532900 Contingencies 3,886 1,116 70,712 606 606 200,000 ____________
167-532901 Contingencies-Personnel 0 0 375,000 0 275,000 100,000 ____________
TOTAL City Support Services 390,963 438,072 903,712 428,494 780,040 781,700
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support
167-534000 Postage 9,117 4,014 11,000 8,977 10,000 11,000 ____________
167-534300 Equipment Maint - Copiers 129,204 131,036 140,000 75,866 135,000 110,000 ____________
167-534500 Memberships - Organizations 7,500 7,500 0 7,500 7,500 0 ____________
167-534810 Electronic Filing Services 2,717 143 5,000 219 2,500 2,000 ____________
167-534999 Misc. Expense 227 15,281 0 0 0 0 ____________
TOTAL Operations Support 148,764 157,974 156,000 92,563 155,000 123,000
Staff Support
167-535500 Training/Travel 160 73 200 0 150 200 ____________
TOTAL Staff Support 160 73 200 0 150 200
City Assistance
167-537100 Medical Services-EMS Contract 556,325 581,537 602,583 451,937 602,583 667,048 ____________
167-537200 Main Street Local Program 0 20,000 35,000 52,690 35,190 50,000 ____________
167-537450 Tax Reimbursements/Abatements 1,149,619 861,735 1,337,000 804,600 1,337,000 840,000 ____________
TOTAL City Assistance 1,705,944 1,463,272 1,974,583 1,309,227 1,974,773 1,557,048
Professional Services
167-541300 Other Consl/Prof Services 2,460 0 0 0 0 0 ____________
167-541500 State/County Admin Fees 35 0 35 0 35 35 ____________
167-541600 Misc Bank Charges 699 729 700 497 750 700 ____________
167-541650 Investment Management Fee 3,400 0 0 0 0 0 ____________
167-541800 Credit Card Service Fee 54,126 44,353 45,000 37,124 50,000 50,000 ____________
167-541810 Credit Cards Fees - AMEX 2,734 2,840 1,500 1,183 2,800 2,800 ____________
TOTAL Professional Services 63,454 47,922 47,235 38,803 53,585 53,535
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fund Charges/Transfers
167-548000 Transfer Out 0 1,592 0 0 0 0 ____________
167-548106 Transfer Out- Special Events 65,683 59,893 0 0 0 0 ____________
167-548401 Transfer Out - Bond Fund 50,000 0 0 0 0 0 ____________
167-548615 Transfer Out - Hist. Committe 0 2,871 10,750 0 10,750 10,750 ____________
TOTAL Fund Charges/Transfers 115,683 64,356 10,750 0 10,750 10,750
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NONDEPARTMENTAL 2,424,967 2,171,669 3,092,480 1,869,087 2,974,298 2,526,233
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DEPARTMENT: 170 PUBLIC AFFAIRS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Public Affairs Department serves an internal audience of 386 employees,
elected and appointed officials, as well as an estimated city population of 41,000.
Public Affairs is responsible for establishing and maintaining internal and external
communications that enhance the understanding, perception, and image of the
City of Schertz. Public Affairs promotes, organizes and supports informational,
educational, and special event activities that benefit the community and/or City
employees through advertising, production of city videos, radio spots, print ads,
press releases, email blasts, website and electronic sign ad creation and posting,
and award submissions.
Public Affairs creates photographic/video/audio recording of City events and
activities, designs City marketing materials, documents, hiring packets, graphics,
logos, plaques, trophies, proclamations, etc.
Public Affairs publishes Schertz Magazine, one of the leading publications in the
Tri County area with a circulation of 15,500 copies; including 14,000+ direct mailed
and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with
hundreds of copies made available at local and regi onal banks, hospitals and
clinics, schools, pharmacies, and restaurants.
Operations of the Event Facilities and 311 Customer Care are maintained under
the umbrella of Public Affairs.
GOALS AND OBJECTIVES
To be the primary source of City information for all current and potential
residents and businesses.
To disseminate accurate and timely information to residents and the media
during emergency and non-emergency situations.
To provide excellent customer service to all callers while providing accurate
information.
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PUBLIC AFFAIRS
ORGANIZATIONAL CHART
PUBLIC AFFAIRS 2018-19 2019-20 2020-21
Public Affairs Director 1 1 1
Communications Manager 1 1 1
Marketing and Communications Specialist 1 1 1
Administrative Assistant 1 1 1
TOTAL POSITIONS 4 4 4
PERFORMANCE INDICATORS
2018-19 2019-20 2020-21
Workload/Output Measures Actual Estimate Budget
Press Releases/News Flash 137 135 136
Marketing Materials Produced 414 400 450
Completed website work orders 28 40 50
Number of customers served (advertisers) 42 50 50
Number of Magazines Printed 187,399 186,000 192,000
2018-19 2019-20 2020-21
Efficiency Actual Estimate Budget
Percentage of Magazine Contracted 50% 50% 50%
City Manager
Assistant to the
City Manager
Public Affairs
Customer
Relations/311 Event Facilities
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PUBLIC AFFAIRS
Average cost per Advertising Run outside of
the magazine 200 200 200
2018-19 2019-20 2020-21
Effectiveness Actual Estimate Budget
Schertz Magazine Ad revenue 143,720 120,000
City Sponsored/Non-revenue 28,250 22,000 22,000
Percentage open rate for e-newsletter 20% 28.8% 27%
Percentage click rate for e-newsletter 8.7% 10.8% 10%
2018-19 2019-20 2020-21
Budget Actual Estimate Budget
Personnel $286,833 $291,976 $301,129
Supplies 733 670 1,700
City Support Services 1,975 990 0
Operations Support 21,895 35,495 46,643
Staff Support 7,818 5,739 11,100
Professional Services 286,850 250,375 267,000
Operating Equipment 3,080 0 0
Total $609,184 $585,245 $627,572
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases 7.2% from the FY 2019-20 year end estimate
due to a citizen satisfaction survey that is done every other year. Personnel also
increases with the classification and compensation study recommendation.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PUBLIC AFFAIRS
==============
Personnel Services
170-511110 Regular 203,058 207,661 202,351 160,201 209,066 212,564 ____________
170-511120 Overtime 311 687 970 207 400 981 ____________
170-511180 LTD 637 530 627 149 149 659 ____________
170-511210 Longevity 4,629 3,828 4,258 3,808 3,808 4,636 ____________
170-511230 Certification Allowance 0 300 0 650 650 0 ____________
170-511310 FICA - Employer 15,791 16,703 15,870 12,342 15,966 16,677 ____________
170-511350 TMRS-Employer 33,566 34,432 33,151 23,791 32,656 35,571 ____________
170-511410 Health-Employer 18,941 22,432 28,693 21,470 29,053 29,764 ____________
170-511500 Workers' Compensation 234 259 261 228 228 277 ____________
TOTAL Personnel Services 277,168 286,833 286,181 222,846 291,976 301,129
Supplies
170-521000 Operating Supplies 224 95 120 120 120 1,000 ____________
170-521010 Operating Supplies-Events 925 0 0 0 0 0 ____________
170-521100 Office Supplies 976 638 580 281 550 700 ____________
TOTAL Supplies 2,125 733 700 401 670 1,700
City Support Services
170-532800 Other Events 0 1,975 1,000 990 990 0 ____________
TOTAL City Support Services 0 1,975 1,000 990 990 0
Operations Support
170-534000 Postage 1,036 1,111 17,850 5,272 15,000 18,050 ____________
170-534100 Advertising 10,920 7,904 7,750 4,620 5,000 7,050 ____________
170-534200 Printing & Binding 3,770 12,392 20,832 9,711 15,000 21,000 ____________
170-534500 Memberships - Organizations 187 255 255 170 255 255 ____________
170-534550 Business Meetings/Networking 328 234 288 144 240 288 ____________
TOTAL Operations Support 16,241 21,895 46,975 19,918 35,495 46,643
Staff Support
170-535100 Uniforms 32 117 220 76 220 220 ____________
170-535300 Memberships 20 0 0 0 0 0 ____________
170-535400 Publications 0 130 200 88 150 200 ____________
170-535500 Training/Travel 3,202 7,570 10,480 1,779 5,000 10,480 ____________
170-535510 Meeting Expenses 0 0 369 341 369 200 ____________
TOTAL Staff Support 3,253 7,818 11,269 2,283 5,739 11,100
Professional Services
170-541300 Other/Consl/Prof Services 0 40,799 20,000 11,596 22,000 36,500 ____________
170-541305 Prof Services-Writers/Photogr 0 6,823 10,000 5,195 8,000 10,000 ____________
170-541350 Magazine-Printing Services 0 92,292 94,000 68,143 94,000 94,000 ____________
170-541355 Design Services 3,120 87,550 65,000 46,656 65,000 65,000 ____________
170-541360 Magazine-Postage 0 57,886 60,000 39,899 60,000 60,000 ____________
170-541365 Delivery Services 0 1,500 1,500 750 1,375 1,500 ____________
TOTAL Professional Services 3,120 286,850 250,500 172,239 250,375 267,000
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Operating Equipment
170-571000 Furniture & Fixtures 28 3,080 0 0 0 0 ____________
TOTAL Operating Equipment 28 3,080 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC AFFAIRS 301,935 609,184 596,624 418,677 585,245 627,572
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
RECORDS MANAGEMENT
==================
Personnel Services
171-511110 Regular 30,363 0 0 0 0 0 ____________
171-511120 Overtime 33 0 0 0 0 0 ____________
171-511180 LTD 100 0 0 0 0 0 ____________
171-511210 Longevity 1,896 0 0 0 0 0 ____________
171-511310 FICA - Employer 2,410 0 0 0 0 0 ____________
171-511350 TMRS-Employer 5,214 0 0 0 0 0 ____________
171-511410 Health-Employer 7,753 0 0 0 0 0 ____________
171-511500 Workers' Compensation 42 0 0 0 0 0 ____________
TOTAL Personnel Services 47,812 0 0 0 0 0
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support
171-535100 Uniforms 55 0 0 0 0 0 ____________
171-535500 Training/Travel 231 0 0 0 0 0 ____________
TOTAL Staff Support 286 0 0 0 0 0
Professional Services
171-541310 Contractual Services 14,527 0 0 0 0 0 ____________
TOTAL Professional Services 14,527 0 0 0 0 0
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL RECORDS MANAGEMENT 62,624 0 0 0 0 0
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
SCHERTZ TALES MAGAZINE
======================
Personnel Services
172-511110 Regular 89,232 0 0 0 0 0 ____________
172-511180 LTD 156 0 0 0 0 0 ____________
172-511210 Longevity 290 0 0 0 0 0 ____________
172-511310 FICA - Employer 6,850 0 0 0 0 0 ____________
172-511350 TMRS-Employer 14,449 0 0 0 0 0 ____________
172-511410 Health-Employer 15,482 0 0 0 0 0 ____________
172-511500 Workers' Compensation 98 0 0 0 0 0 ____________
TOTAL Personnel Services 126,557 0 0 0 0 0
Supplies
172-521100 Office Supplies 91 0 0 0 0 0 ____________
TOTAL Supplies 91 0 0 0 0 0
Operations Support
172-534000 Postage 231 0 0 0 0 0 ____________
172-534200 Printing & Binding 1,223 0 0 0 0 0 ____________
172-534550 Business Meetings/Networking 216 0 0 0 0 0 ____________
TOTAL Operations Support 1,670 0 0 0 0 0
Staff Support
172-535100 Uniforms 97 0 0 0 0 0 ____________
172-535300 Memberships 170 0 0 0 0 0 ____________
172-535500 Training/Travel 2,690 0 0 0 0 0 ____________
TOTAL Staff Support 2,957 0 0 0 0 0
Professional Services
172-541305 Prof Services-Writers/Photogr 5,575 ( 350) 0 0 0 0 ____________
172-541350 Printing Services 82,560 0 0 0 0 0 ____________
172-541355 Design Services 92,614 0 0 0 0 0 ____________
172-541360 Postage Services 56,717 0 0 0 0 0 ____________
172-541365 Delivery Services 1,500 0 0 0 0 0 ____________
TOTAL Professional Services 238,966 ( 350) 0 0 0 0
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL SCHERTZ TALES MAGAZINE 370,241 ( 350) 0 0 0 0
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DEPARTMENT: 173 ENGINEERING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Engineering Department serves as technical advisor to the City Manager, City
Council, Executive Staff, and other City departments. Engineering collaborates
with Public Works, Planning and Community Development, Economic
Development, Parks and Recreation, and other departments, citizens, developers,
and other governmental agencies in order to effectively plan and implement
infrastructure improvement and development for the organized growth of the City.
Engineering is responsible for the development and implementation of the City's
Capital Improvement Programs for water, wastewater, streets, and drainage. That
responsibility includes the development and maintenance of infrastructure master
plans; the prioritization of projects; the identification and procurement of project
funding; and the management of the design and construction of necessary
infrastructure.
The Engineering Department reviews applications for public and private land
development for conformance with adopted engineering standards, policies,
codes, and infrastructure master plans. Engineering Inspectors ensure that the
construction of public infrastructure both privately and publicly constructed
follows appropriate standards and specifications. Ensuring compliance promotes
a safe community in which the essential services of the provision of water,
wastewater, transportation, and drainage are available and arranged for fiscal
sustainability.
The Engineering Department maintains standard construction details, technical
specifications, and design guidelines.
The Transportation Safety Advisory Commission (TSAC) is staffed by the
Engineering Department. The TSAC is a Commission that hears citizen input,
considers transportation issues, and makes recommendations to City Council
regarding traffic and transportation related matters throughout the City.
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ENGINEERING
ORGANIZATIONAL CHART
ENGINEERING 2018-19 2019-20 2020-21
City Engineer 1 1 1
Engineer 1 3 3
Senior Graduate Engineer 1 1 1
Graduate Engineer 1 1 1
Project Manager 1 0 0
Engineering Inspector 2 2 2
TOTAL POSITIONS 7 8 8
ACCOMPLISHMENTS AND GOALS
FY 2019-2020 Accomplishments
Along with other Departments, successfully managed the following Capital
Improvement Projects (in various stages of completion):
Corbett Elevated Storage Tank and Associated Distribution Mains
construction complete
Woman Hollering Creek Wastewater Trunk Main completed design
and easement acquisition (without the need for condemnation)
complete
2018 Street Preservation and Maintenance Projects construction
complete
2020 Street Preservation and Maintenance Projects in design
Trail and Bike Lane Project (technical support for Parks) design
complete
Update of Water and Wastewater Master Plans and updated Impact Fee
Ordinance underway.
Maintained strategic partnership with Texas Department of Transportation
City Manager
Executive Director
Development
Engineering
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ENGINEERING
FY 2020-2021 Goals
Continue improvement and update of standard construction details,
technical specifications, and design guidelines
Continue support of development and implementation of comprehensive
Capital Improvement Program including water, wastewater, drainage, and
roadway projects
Complete Water and Wastewater Master Plans and implement updated
Impact Fee ordinance
Provide efficient, clear review of construction plans and other development
submittals
Continue promotion of efficacy of TSAC activities and actions
Continue successful partnership with TxDOT
PERFORMANCE INDICATORS
Workload/Output Measures
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Capital Improvement Projects (number
active)
9 16 11
Grading and Clearing Permits Issued 29 25 25
Grading and Clearing Permits Active
(Average Monthly Concurrent Maximum)
47 48 45
Grading and Clearing Permits Active
(Concurrent Maximum)
55 60 50
Grading and Clearing Permits Issued
acreage
278 200 250
Number of Non-Construction Plan
Reviews (includes master plans, plats,
site plans, etc.)
83 98 100
Residential Subdivision Construction
number of projects (completed projects)
1 3 3.8
Residential Subdivision Construction
dollar value of public improvements
(completed projects)
$1.1 Million $3.0 Million $3.8 Million
Commercial Subdivision Construction
number of projects (completed projects)
4 5 3
Commercial Subdivision Construction
dollar value of public improvements
(completed projects)
$2.3 Million $4.6 Million $2.0 Million
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ENGINEERING
2018-19 2019-20 2020-21
Budget Actual Estimate Budget
Personnel $633,491 $627,885 $805,565
Supplies 1,167 2,650 2,350
City Support Services 0 448 500
Utility Services 7,061 3,500 4,350
Operations Support 0 100 100
Staff Support 12,762 12,238 18,704
Professional Services 19,831 30,000 40,000
Operating Equipment 538 3,300 3,885
Capital Outlay 28,607 0 0
Total $703,456 $680,121 $875,454
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases 28.7% from the year end estimate due to
personnel changes. FY 2020-21 will have a full year funding of the new engineer
position approved in FY 2019-20, funding of the promotion of the Project Manager
to an Engineer, and include pay adjustments from the classification and
compensation study recommendation.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
ENGINEERING
===========
Personnel Services
173-511110 Regular 441,845 459,705 470,890 330,655 442,556 560,037 ____________
173-511120 Overtime 0 0 0 72 100 0 ____________
173-511180 LTD 1,396 1,346 1,522 318 318 1,736 ____________
173-511210 Longevity 4,399 5,287 6,811 6,246 1,327 8,047 ____________
173-511230 Certification Allowance 3,000 3,000 2,619 1,893 3,000 2,592 ____________
173-511310 FICA - Employer 32,690 35,116 38,259 24,341 34,092 43,632 ____________
173-511350 TMRS-Employer 72,507 75,835 79,919 48,297 71,428 93,068 ____________
173-511410 Health-Employer 56,689 50,775 73,380 53,141 72,836 93,691 ____________
173-511500 Workers' Compensation 2,029 2,427 2,551 2,228 2,228 2,762 ____________
TOTAL Personnel Services 614,555 633,491 675,951 467,190 627,885 805,565
Supplies
173-521000 Operating Supplies 0 490 1,200 30 1,200 1,000 ____________
173-521100 Office Supplies 1,192 603 1,100 514 1,100 1,000 ____________
173-521300 Motor Vehicle Supplies 132 74 350 8 350 350 ____________
TOTAL Supplies 1,324 1,167 2,650 552 2,650 2,350
City Support Services
173-532400 Computer Fees & Licenses 650 0 448 0 448 500 ____________
TOTAL City Support Services 650 0 448 0 448 500
Utility Services
173-533330 Telephone/Internet 0 3,632 839 2,044 0 850 ____________
173-533500 Vehicle Fuel 2,908 3,429 3,000 2,648 3,500 3,500 ____________
TOTAL Utility Services 2,908 7,061 3,839 4,691 3,500 4,350
Operations Support
173-534000 Postage 48 0 0 0 0 0 ____________
173-534200 Printing & Binding 0 0 100 31 100 100 ____________
TOTAL Operations Support 48 0 100 31 100 100
Staff Support
173-535100 Uniforms 1,735 2,173 3,198 210 3,198 3,338 ____________
173-535300 Memberships 315 434 2,420 892 2,420 2,420 ____________
173-535400 Publications 0 596 500 0 500 500 ____________
173-535500 Training/Travel 6,181 8,588 12,156 1,538 5,000 11,156 ____________
173-535510 Meeting Expenses 76 241 620 311 550 620 ____________
173-535600 Professional Certification 578 730 570 151 570 670 ____________
TOTAL Staff Support 8,886 12,762 19,464 3,102 12,238 18,704
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
173-541100 Engineering Services 5,399 8,661 30,000 5,000 15,000 20,000 ____________
173-541300 Other Professional Services 0 11,170 30,000 7,791 15,000 20,000 ____________
173-541310 Prof Svcs-Plan Review 5,712 0 0 0 0 0 ____________
TOTAL Professional Services 11,111 19,831 60,000 12,791 30,000 40,000
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
173-571000 Furniture & Fixtures 0 538 900 0 900 900 ____________
173-571300 Computer & Periphe. < $5000 0 0 3,659 179 2,400 2,985 ____________
TOTAL Operating Equipment 0 538 4,559 179 3,300 3,885
Capital Outlay
173-581200 Vehicles & Access. Over $5,00 0 28,607 0 0 0 0 ____________
TOTAL Capital Outlay 0 28,607 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL ENGINEERING 639,481 703,456 767,011 488,535 680,121 875,454
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DEPARTMENT: 174 GEOGRAPHIC INFORMATION
SYSTEMS (GIS)
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
The City of Schertz uses a Geographic Information System (GIS) to create maps,
analyze information, and visually examine the geographic features of our region.
Many function of City government have a geographic dimension and the successful
execution of GIS Services can substantially increase efficiency, collaboration and
empowerment in the decision-making process.
GOALS AND OBJECTIVES
Promote the use of geographic data within the city and provide support
and training to fully utilize the information and software.
Provide an interactive web mapping application accessible both internally
and externally.
Design and Implement mobile applications for City Departments
leveraging existing databases with GIS data.
Continue to improve web application and database management expertise
Continuing maintenance of the Regional Computer Aided Dispatch and
Records Management project to enhance Police/Fire/Emergency Medical
Services dispatching.
Provide new physical addresses in support of the Development Services
Department.
Establish and refine data standards to aid data management and
deployment.
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GIS
DEPARTMENTAL DESCRIPTION
The City of Schertz uses a Geographic Information System (GIS) to create maps,
analyze information, and visually examine the geographic features of our region.
Many function of City government have a geographic dimension and the successful
execution of GIS Services can substantially increase efficiency, collaboration and
empowerment in the decision-making process.
ORGANIZATIONAL CHART
GIS 2018-19 2019-20 2020-21
GIS Coordinator 1 1 1
GIS Specialist 1 1 1
TOTAL POSITIONS 2 2 2
PERFORMANCE INDICATORS
Percentage of Time per Task
2018-19
Actual
2019-20
Estimate
2020-21
Budget
GIS Specific Projects 54.8 52.3 55.6
GIS Customer Assistance 9.0 7.8 17.7
General Training/Conferences 3.9 0.2 7.4
Non-Department Related Projects 17.3 19.6 7.2
Administrative Overhead 15.0 20.1 12.1
City Manager
Executive
Director of
Development
Geographic
Information
Systems
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GIS
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel 171,659 $173,591 $178,106
Supplies 0 1,100 1,200
City Support 0 2,625 0
Staff Support 3,957 4,800 7,628
Rental/Leasing 2,084 3,259 3,651
Total $177,700 $185,375 $190,585
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases 2.8% from the FY 2019-20 year end estimate for
unused training expenses, compensation adjustments and increased equipment
leasing costs.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
GIS
===
Personnel Services
174-511110 Regular 118,673 123,024 121,024 95,636 124,960 127,329 ____________
174-511120 Overtime 0 0 0 229 400 0 ____________
174-511180 LTD 377 364 375 92 92 395 ____________
174-511210 Longevity 2,708 3,108 3,396 3,396 3,396 3,684 ____________
174-511310 FICA - Employer 9,166 9,902 9,510 7,537 9,763 10,011 ____________
174-511350 TMRS-Employer 19,589 20,440 19,866 14,333 19,588 21,354 ____________
174-511410 Health-Employer 15,506 14,475 14,347 10,814 15,081 14,955 ____________
174-511500 Workers' Compensation 299 347 356 311 311 378 ____________
TOTAL Personnel Services 166,318 171,659 168,874 132,348 173,591 178,106
Supplies
174-521000 Operating Supplies 405 0 1,000 474 1,000 1,000 ____________
174-521100 Office Supplies 81 0 200 60 100 200 ____________
TOTAL Supplies 487 0 1,200 534 1,100 1,200
City Support Services
174-532400 Computer Fees & Licenses 0 0 2,625 2,625 2,625 0 ____________
TOTAL City Support Services 0 0 2,625 2,625 2,625 0
Staff Support
174-535500 Training/Travel 3,963 3,957 6,975 4,764 4,800 7,628 ____________
TOTAL Staff Support 3,963 3,957 6,975 4,764 4,800 7,628
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing
174-561200 Lease/Purchase Payments 2,084 2,084 3,000 2,338 3,259 3,651 ____________
TOTAL Rental/Leasing 2,084 2,084 3,000 2,338 3,259 3,651
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL GIS 172,851 177,700 182,674 142,609 185,375 190,585
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 6,349,363 5,876,284 7,016,114 4,549,194 6,736,810 7,161,552
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DEPARTMENT: 256 POLICE
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz Police Department provides service to approximately 32 square miles,
with the City in three different counties. The police department receives thousands
of calls for services annually through the communications division and dispatches
for Police, Fire, Emergency Medical Service, and Animal Services. Additionally,
the police department provides dispatch services for the City of Cibolo Police, Fire
and Animal Services departments, and Schertz Emergency Medical Service
dispatch for Cibolo, Marion, Seguin, and Santa Clara and other county areas. The
Patrol Division provides a visible presence in the community, with the goal of crime
prevention, crime reduction, traffic safety, and the promotion of overall public
safety. The Investigations Division investigates incidents that occurred within the
City, processes crime scenes, and follows up through prosecution with the County
and District Attorneys of all three counties. The Records Unit receives and
prepares cases for submission to County and District Attorneys. The School
Resource Program provides a visible presence on the campuses within the City;
makes educational presentations to the students and staff, along with investigating
crimes on campus. The Animal Services Division is responsible for the
enforcement of State laws and City ordinances regarding the care and treatment
of animals, rabies control, and overall public health through disease and population
control. The Community Outreach Officer interacts with Homeowner Associations,
provides education and crime prevention programs to the community, and
oversees the Citizens Police Academy and the Citizens on Patrol. Our Crime
Victim Liaison protects the rights and assists in the needs of the crime victims in
Schertz, Live Oak, and Cibolo
GOALS AND OBJECTIVES
Promoting a safe community through public education, community
involvement, criminal investigations, enforcement action and other essential
services.
promoting a feeling of safety for all
citizens and visitors to the city, including neighborhoods, commercial areas,
parks and public facilities.
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POLICE
To increase department participation in community programs and increase
citizen interest and participation in police department programs which lends
to an attractive, safe community and promotes economic prosperity .
To enhance the recruitment of high quality officers/personnel to serve the
citizens of Schertz and to retain those employees in which the City has
already invested with an engaged workforce.
ORGANIZATIONAL CHART
City Manager
Executive Director
Operations
Police
Animal Services
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POLICE
POLICE 2018-19 2019-20 2020-21
Chief of Police 1 1 1
Assistant Chief of Police 1 1 1
Captain 0 0 1
Lieutenants 4 4 4
Sergeants 6 6 6
Corporals 11 11 11
School Resource Sergeant 1 1 1
School Resource Corporal 1 1 1
School Resource Officer 2 2 3
Officers 31 32 32
DEA Task Force Operators 2 2 2
Traffic Corporal 1 1 1
Traffic Officer 1 1 1
Environmental Officer 1 1 1
Code Enforcement Officers 2 2 2
Sanitarian 1 1 1
Senior Administrative Assistant 1 1 1
Administrative Assistant 1 1 1
Records Manager 1 1 1
Records Clerk 2 2 2
Civilian Evidence Technician 1 1 1
Crime Victim Liaison 1 1 1
Animal Services Manager 1 1 1
Animal Services Officer 4 4 4
Animal Services Kennel Tech 1 2 2
PT Animal Services Kennel Tech 2 2 2
Communications Manager 1 1 1
Communications Shift Supervisor 4 4 4
Communications Officer 12 12 12
Crossing Guards (Part Time) 16 16 16
TOTAL POSITIONS 114 117 119
LAW ENFORCEMENT COMMISSIONS 2018-19 2019-20 2020-21
Fire Dept. Law Enforcement Commission 1 1 1
TOTAL COMMISSIONS 1 1 1
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POLICE
PERFORMANCE INDICATORS
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Dispatch-911 Calls 26,713 27,400 28,100
Patrol-Citations/Warnings Issued 9,115 6,732 7,500
Inv-Criminal Cases Filed w/ Prosecutor 914 955 980
Inv-Cases Investigated per Investigator 279 275 295
Inv-Total Cases Cleared 254 282 300
Records-Total Active Alarm Permits 3,084 3,100 3,300
Records-Open Records Requests 2,543 1,800 2,500
Federal Seizures $195,344 $30,000 $55,000
Crime Victim Liaison-Assigned Cases 236 520 560
2018-19 2019-20 2020-21
Workload/Output Marshals Division Actual Estimate Budget
Marshals
Warrants Issued 1,468 1,243 1,350
Warrants Cleared 1,789 1,458 1,575
Animal Services
Animals Taken In 1,157 1,175 1,200
Adoptions 369 465 450
Return to Owner 233 375 400
Transferred Out 227 230 230
Wildlife Release 132 95 100
Euthanized 82 50 55
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POLICE
Budget 2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel $7,319,850 $7,702,610 $8,556,439
Supplies 98,547 106,436 120,176
City Support Services 27,192 25,401 26,000
Utility Services 155,544 158,779 211,800
Operations Support 8,066 16,875 18,685
Staff Support 145,132 132,341 188,898
City Assistance 50,555 74,141 81,100
Professional Services 108,697 78,109 84,583
Maintenance Services 64,190 72,368 90,705
Rental/Leasing 0 44,544 0
Operating Equipment 399,511 273,386 211,173
Capital Outlay 199,597 692,455 540,720
Total $8,576,881 $9,377,445 $10,130,278
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases 8.0% from the FY 2019-20 year end estimate
for additional personnel expenditures. These personnel increases include a new
Student Resource Officer and a new Captain position for the Police Department.
Other personnel increases include a pay increase as recommended by the
classification and compensation study. The FY 2020-21 Budget will also include
additional vehicle fuel and training in anticipation of more officer positions being
filled.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PUBLIC SAFETY
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
POLICE
======
Personnel Services
256-511110 Regular 4,191,212 4,765,561 5,111,319 3,743,782 4,851,535 5,722,899 ____________
256-511120 Overtime 197,721 247,200 179,450 201,823 255,000 203,597 ____________
256-511180 LTD 13,224 13,859 15,474 3,497 3,497 17,507 ____________
256-511210 Longevity 95,568 102,756 108,221 103,525 108,458 100,958 ____________
256-511220 Clothing Allowance 59,606 66,384 72,059 49,670 66,008 73,253 ____________
256-511230 Certification Allowance 39,577 39,556 43,262 34,865 43,802 44,861 ____________
256-511310 FICA - Employer 340,504 400,619 429,825 303,864 407,730 458,452 ____________
256-511350 TMRS-Employer 725,510 819,967 885,321 577,319 851,702 988,446 ____________
256-511410 Health-Employer 522,959 499,951 715,177 516,827 699,490 895,995 ____________
256-511500 Workers' Compensation 35,514 42,826 44,273 38,662 38,662 50,471 ____________
TOTAL Personnel Services 6,221,395 6,998,680 7,604,381 5,573,834 7,325,884 8,556,439
Supplies
256-521000 Operating Supplies 21,116 33,558 39,325 19,490 39,303 60,641 ____________
256-521100 Office Supplies 4,270 6,004 6,400 4,540 6,186 8,500 ____________
256-521150 Child Safety Supplies 10,152 0 3,450 2,835 3,400 4,325 ____________
256-521200 Medical/Chem Supplies 0 0 0 0 0 28,300 ____________
256-521300 Motor Veh. Supplies 13,566 17,024 17,510 17,290 17,290 18,410 ____________
TOTAL Supplies 49,104 56,586 66,685 44,155 66,179 120,176
City Support Services
256-532500 City Insurance-Commercial 24,230 26,264 26,000 26,401 25,401 26,000 ____________
TOTAL City Support Services 24,230 26,264 26,000 26,401 25,401 26,000
Utility Services
256-533200 Electric Utility Service 0 0 0 0 0 29,400 ____________
256-533310 Telephone/Cell Phone 0 81 0 5,936 7,500 0 ____________
256-533330 Telephone/Internet 0 189 39,000 0 0 0 ____________
256-533410 Water Utility Service 0 0 0 0 0 21,600 ____________
256-533500 Vehicle Fuel 89,017 97,644 132,729 56,709 94,995 160,800 ____________
TOTAL Utility Services 89,017 97,914 171,729 62,646 102,495 211,800
Operations Support
256-534100 Advertising 0 0 7,400 1,654 6,293 7,400 ____________
256-534200 Printing & Binding 2,991 7,836 10,686 2,932 10,389 11,285 ____________
TOTAL Operations Support 2,991 7,836 18,086 4,586 16,682 18,685
Staff Support
256-535100 Uniforms 40,788 43,954 43,027 21,294 42,891 54,033 ____________
256-535200 Awards 1,800 1,316 3,000 3,046 3,055 3,250 ____________
256-535210 Employee Recognition-Morale 2,122 4,268 4,300 4,173 4,300 5,500 ____________
256-535300 Memberships 2,078 1,526 3,690 1,842 3,690 3,620 ____________
256-535400 Publications 306 ( 402) 490 74 490 490 ____________
256-535500 Training/Travel 68,656 81,678 63,880 26,463 65,879 118,255 ____________
256-535510 Meeting Expenses 760 3,220 3,250 912 3,014 3,750 ____________
TOTAL Staff Support 116,509 135,559 121,637 57,803 123,320 188,898
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PUBLIC SAFETY
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance
256-537100 Medical Services 15,108 9,783 12,000 0 0 70,800 ____________
256-537800 Community Outreach 4,607 6,960 9,100 6,195 8,647 10,300 ____________
TOTAL City Assistance 19,715 16,742 21,100 6,195 8,647 81,100
Professional Services
256-541300 Prof Services/Consulting 53,396 80,629 73,993 39,128 70,659 73,503 ____________
256-541310 Contract Service - Crematory 0 0 0 0 0 800 ____________
256-541700 Microchip Service 0 0 0 0 0 10,280 ____________
TOTAL Professional Services 53,396 80,629 73,993 39,128 70,659 84,583
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
256-551100 Building Maintenance 1,000 0 0 0 0 0 ____________
256-551400 Minor & Other Equip Maint 1,753 1,505 3,818 2,542 2,542 4,300 ____________
256-551700 Abatement/Lot Cleaning 0 8,050 10,000 4,280 8,630 20,000 ____________
256-551800 Other Maintenance Agreements 745 795 745 775 775 825 ____________
256-551810 Maintenance Agr. - Radios 50,080 51,680 57,840 32,875 57,840 65,580 ____________
TOTAL Maintenance Services 53,578 62,030 72,403 40,473 69,788 90,705
Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing
256-561200 Lease/Purchase Payments 0 0 44,544 44,544 44,544 0 ____________
TOTAL Rental/Leasing 0 0 44,544 44,544 44,544 0
Operating Equipment
256-571000 Furniture & Fixtures 4,094 5,248 6,155 6,014 6,155 9,620 ____________
256-571200 Vehicles & Access. LESS $5,00 28,885 307,437 202,041 131,421 163,256 150,500 ____________
256-571300 Computer & Periphe. < $5000 0 0 63,257 2,094 63,257 29,970 ____________
256-571600 Donation-Expense 545 27,655 0 125 125 0 ____________
256-571800 Equipment under $5,000 45,308 55,210 39,975 28,966 37,792 21,083 ____________
TOTAL Operating Equipment 78,831 395,551 311,428 168,619 270,585 211,173
Capital Outlay
256-581200 Vehicles & Access. Over $5,00 504,003 199,597 351,635 26,876 351,038 333,485 ____________
256-581300 Computer & Periphe. > $5,000 0 0 0 0 0 13,080 ____________
256-581800 Equipment Over $5,000 25,425 0 195,380 194,952 208,252 194,155 ____________
TOTAL Capital Outlay 529,428 199,597 547,015 221,829 559,291 540,720
________________________________________________________________________________________________________________________________________
TOTAL POLICE 7,238,194 8,077,388 9,079,000 6,290,212 8,683,474 10,130,278
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PUBLIC SAFETY
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
MARSHAL'S OFFICE
================
Personnel Services
259-511110 Regular 237,246 0 0 0 0 0 ____________
259-511120 Overtime 4,079 0 0 0 0 0 ____________
259-511180 LTD 774 0 0 0 0 0 ____________
259-511210 Longevity 6,526 0 0 0 0 0 ____________
259-511220 Clothing Allowance 3,120 0 0 0 0 0 ____________
259-511230 Certification Allowance 2,210 0 0 0 0 0 ____________
259-511310 FICA - Employer 18,769 0 0 0 0 0 ____________
259-511350 TMRS-Employer 40,857 0 0 0 0 0 ____________
259-511410 Health-Employer 31,871 0 0 0 0 0 ____________
259-511500 Worker' Compensation 2,847 0 0 0 0 0 ____________
TOTAL Personnel Services 348,298 0 0 0 0 0
Supplies
259-521000 Operating Supplies 191 0 0 0 0 0 ____________
259-521100 Office Supplies 715 0 0 0 0 0 ____________
259-521300 Motor Vehicle Supplies 1,862 0 0 0 0 0 ____________
259-521600 Equip Maint Supplies 76 0 0 0 0 0 ____________
TOTAL Supplies 2,844 0 0 0 0 0
Utility Services
259-533500 Vehicle Fuel 6,242 0 0 0 0 0 ____________
TOTAL Utility Services 6,242 0 0 0 0 0
Operations Support
259-534200 Printing & Binding 106 0 0 0 0 0 ____________
TOTAL Operations Support 106 0 0 0 0 0
Staff Support
259-535100 Uniforms 1,091 0 0 0 0 0 ____________
259-535300 Memberships 250 0 0 0 0 0 ____________
259-535500 Training/Travel 4,159 0 0 0 0 0 ____________
259-535510 Meeting Expenses 45 0 0 0 0 0 ____________
TOTAL Staff Support 5,546 0 0 0 0 0
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PUBLIC SAFETY
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Maintenance Services
259-551800 Other Maintenance Agreements 1,656 0 0 0 0 0 ____________
259-551810 Maintenance Agr. - Radios 2,600 0 0 0 0 0 ____________
TOTAL Maintenance Services 4,256 0 0 0 0 0
Operating Equipment
259-571800 Equipment Less $5,000 4,756 0 0 0 0 0 ____________
TOTAL Operating Equipment 4,756 0 0 0 0 0
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL MARSHAL'S OFFICE 372,049 0 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC SAFETY 13,339,628 14,328,041 15,607,921 11,096,458 15,421,461 17,287,681
XXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
HEALTH
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
ANIMAL SERVICES
===============
Personnel Services
762-511110 Regular 187,676 196,431 242,632 170,998 236,200 0 ____________
762-511120 Overtime 7,560 29,697 38,800 9,802 17,500 0 ____________
762-511180 LTD 493 551 730 148 148 0 ____________
762-511210 Longevity 2,514 1,435 1,264 870 870 0 ____________
762-511220 Clothing Allowance 1,703 0 0 0 0 0 ____________
762-511230 Certification Allowance 1,500 1,525 3,089 1,000 1,300 0 ____________
762-511310 FICA - Employer 14,733 17,646 21,800 13,420 19,574 0 ____________
762-511350 TMRS-Employer 32,164 37,347 45,538 26,321 40,888 0 ____________
762-511410 Health-Employer 35,695 34,033 50,816 39,432 57,723 0 ____________
762-511500 Workers' Compensation 2,392 2,505 2,889 2,523 2,523 0 ____________
TOTAL Personnel Services 286,430 321,170 407,558 264,515 376,726 0
Supplies
762-521000 Operating Supplies 15,440 19,252 17,910 13,312 18,278 0 ____________
762-521100 Office Supplies 426 79 2,000 567 1,740 0 ____________
762-521200 Medical/Chem Supplies 21,076 22,528 25,386 19,421 20,031 0 ____________
762-521300 Motor Veh. Supplies 0 102 1,385 8 208 0 ____________
TOTAL Supplies 36,941 41,961 46,681 33,308 40,257 0
City Support Services
762-532800 Promotional Events 792 928 0 0 0 0 ____________
TOTAL City Support Services 792 928 0 0 0 0
Utility Services
762-533200 Electric Utility Service 21,091 22,548 21,996 17,105 28,683 0 ____________
762-533410 Water Utility Service 21,690 28,422 25,008 10,507 22,375 0 ____________
762-533500 Vehicle Fuel 10,417 6,660 5,213 2,866 5,226 0 ____________
TOTAL Utility Services 53,198 57,630 52,217 30,478 56,284 0
Operations Support
762-534200 Printing & Binding 442 230 1,000 93 193 0 ____________
TOTAL Operations Support 442 230 1,000 93 193 0
Staff Support
762-535100 Uniforms 3,361 5,652 7,611 1,472 6,318 0 ____________
762-535200 Awards 0 0 250 0 0 0 ____________
762-535210 Employee Recognition-Morale 0 0 1,200 277 278 0 ____________
762-535500 Training/Travel 2,757 3,891 3,000 425 2,425 0 ____________
762-535510 Meeting Expenses 226 29 500 0 0 0 ____________
TOTAL Staff Support 6,344 9,573 12,561 2,175 9,021 0
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
HEALTH
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance
762-537100 Medical Services 18,863 33,813 53,713 36,155 65,494 0 ____________
762-537105 TNR Program 255 0 0 0 0 0 ____________
TOTAL City Assistance 19,118 33,813 53,713 36,155 65,494 0
Professional Services
762-541300 Other Consl/Prof Services 0 1,920 0 0 0 0 ____________
762-541310 Contrct Svc-BlueBonnet-Cremat 637 1,197 800 315 800 0 ____________
762-541700 Microchip Service 2,036 4,951 4,290 3,325 6,650 0 ____________
762-541702 Spay & Neuter 18,107 20,000 0 0 0 0 ____________
TOTAL Professional Services 20,781 28,068 5,090 3,640 7,450 0
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
762-551100 Building Maintenance 14,286 85 0 0 0 0 ____________
762-551400 Minor & Other Equip Maint 0 155 500 0 500 0 ____________
762-551700 Abatement 330 0 0 0 0 0 ____________
762-551810 Maintenance Agr. - Radios 2,080 1,920 2,400 1,280 2,080 0 ____________
TOTAL Maintenance Services 16,696 2,160 2,900 1,280 2,580 0
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
762-571000 Furniture & Fixtures 0 0 437 437 246 0 ____________
762-571200 Vehicles & Access. Less $5,00 250 0 500 2,367 314 0 ____________
762-571500 Equipment 1,505 3,450 2,241 2,241 2,241 0 ____________
762-571600 Donation-Expense 20,889 0 0 0 0 0 ____________
762-571700 Improvements under $5,000 174 510 0 0 0 0 ____________
762-571800 Equipment Under $5,000 1,509 0 0 0 0 0 ____________
TOTAL Operating Equipment 24,327 3,960 3,178 5,046 2,801 0
Capital Outlay
762-581200 Vehicles & Access. Over $5,00 64,912 0 60,754 58,887 58,887 0 ____________
762-581600 Donation Expense-Capital 0 0 0 20,103 20,103 0 ____________
762-581800 Equipment Over $5,000 0 0 54,174 54,174 54,174 0 ____________
TOTAL Capital Outlay 64,912 0 114,928 133,164 133,164 0
________________________________________________________________________________________________________________________________________
TOTAL ANIMAL SERVICES 529,980 499,493 699,825 509,853 693,970 0
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
HEALTH
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
ENVIRONMENTAL HEALTH
====================
Personnel Services
772-511110 Regular 91,681 0 0 0 0 0 ____________
772-511120 Overtime 2,508 0 0 0 0 0 ____________
772-511180 LTD 291 0 0 0 0 0 ____________
772-511210 Longevity 1,974 0 0 0 0 0 ____________
772-511220 Clothing Allowance 1,684 0 0 0 0 0 ____________
772-511310 FICA - Employer 6,977 0 0 0 0 0 ____________
772-511350 TMRS-Employer 14,210 0 0 0 0 0 ____________
772-511410 Health-Employer 15,153 0 0 0 0 0 ____________
TOTAL Personnel Services 134,477 0 0 0 0 0
Supplies
772-521000 Operating Supplies 428 0 0 0 0 0 ____________
772-521100 Office Supplies 372 0 0 0 0 0 ____________
TOTAL Supplies 800 0 0 0 0 0
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support
772-534200 Printing & Binding 242 0 0 0 0 0 ____________
TOTAL Operations Support 242 0 0 0 0 0
Staff Support
772-535100 Uniforms 467 0 0 0 0 0 ____________
772-535500 Training/Travel 3,463 0 0 0 0 0 ____________
TOTAL Staff Support 3,930 0 0 0 0 0
City Assistance
772-537800 Community Outreach 338 0 0 0 0 0 ____________
TOTAL City Assistance 338 0 0 0 0 0
Professional Services
772-541300 Other Consl/Prof Services 19,395 0 0 0 0 0 ____________
TOTAL Professional Services 19,395 0 0 0 0 0
Maintenance Services
772-551700 Abatement/Lot Cleaning 7,124 0 0 0 0 0 ____________
TOTAL Maintenance Services 7,124 0 0 0 0 0
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
HEALTH
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Operating Equipment
772-571000 Furniture & Fixtures 431 0 0 0 0 0 ____________
772-571800 Equipment < $5,000 1,236 0 0 0 0 0 ____________
TOTAL Operating Equipment 1,667 0 0 0 0 0
Capital Outlay
772-581200 Vehicles & Access. > $5,000 31,807 0 0 0 0 0 ____________
TOTAL Capital Outlay 31,807 0 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL ENVIRONMENTAL HEALTH 199,779 0 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL HEALTH 729,759 499,493 699,825 509,853 693,970 0
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DEPARTMENT: 257 FIRE RESCUE
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
The Schertz Fire Rescue Department is a paid career department that responds
to all fire and emergency service calls in the City of Schertz, the contracted areas
of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities.
All department members are certified as structural firefighters and emergency
medical technicians through the Texas Commission on Fire Protection and the
Texas Department of Health Services, respectively. Schertz firefighters are highly
trained with many holding advanced firefighter, medical, and multi-discipline
specialized certifications. Schertz Fire Rescue has an active public education/fire
prevention program that conducts code review and enforcement within the city.
Fire and arson investigation services are maintained within the department.
GOALS AND OBJECTIVES
Deliver comprehensive safety services of the highest quality.
o Respond to 90% of City within 5 minutes from time of dispatch.
o Pre-fire plan all commercial occupancies in the city once per year,
and extra hazard occupancies twice per year.
Support and maintain a safe, healthy, well trained, and high performing work
force.
o Improve training opportunities and encourage involvement in
specialized operations.
o Build upon area-wide technical rescue, hazardous materials, and
wildland strike teams.
Provide high quality medical first responder service as part of an integrated
emergency medical service.
o Encourage advanced medical training and certifications.
o Support emergency medical operations through interdepartmental
cooperation.
Become the community resource for life safety knowledge and information
regarding Schertz Fire Rescue.
o Semi-Annual inspects all schools and nursing homes.
o Encourage public speaking for all firefighters.
o Maintain safe construction and occupancy within the city through
code enforcement.
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FIRE RESCUE
Attract and maintain a qualified and diverse workforce.
o Encourage diverse applicants through career fairs and public
education.
o Continue to apply for staffing grants through Department of
Homeland Security.
ORGANIZATIONAL CHART
FIRE RESCUE 2018-19 2019-20 2020-21
Fire Chief 1 1 1
Assistant Chief 1 1 1
Emergency Management Coordinator 0 0 1
Fire Marshal 1 1 1
Deputy Fire Marshal 1 1 1
Battalion Chief 4 4 4
Lieutenant 9 9 9
Fire Apparatus Operator 9 9 9
Firefighter 18 18 18
Administrative Assistant 1 1 1
TOTAL POSITIONS 45 45 46
City Manager
Assistant City
Manager
Fire Rescue
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FIRE RESCUE
PERFORMANCE INDICATORS
Input
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Number of Commercial Occupancies 955 1018 1035
Total staffing 45 45 46
Suppression staffing 39 39 39
Prevention staffing 2 2 2
Support staffing
(command/training/admin) 4 4 5
Number of fire stations 3 3 3
Number of full-time engine
companies 3 3 3
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Number of incidents 3,753 4,000 4,150
Unit Responses (# calls for all units
responding to all emergencies) 5,257 5,730 5,900
Buildings preplan contacts
Community Contact (citizen contact) 6,538 20,000 18,000
Fire Inspections Conducted 463 450 600
Plan Reviews Completed 205 260 260
Training Hours Provided 7,949 10,504 12,500
Efficiency
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Average Drive Time (Minutes) 5.51 5.45 5.40
% Drive Time < 4 Minutes 31% 32% 31%
% of Buildings Preplanned 100% 100% 100%
% Prevention Contacts 29% 29% 29%
Inspections per Inspector 262/237 272/206 360/240
Training Hours/Employee 205 318 329
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FIRE RESCUE
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel $4,611,501 $4,948,288 $5,235,582
Supplies 18,529 23,355 23,855
Utility Services 55,221 83,000 76,600
Operations Support 392 1,000 2,150
Staff Support 172,038 195,600 196,600
City Assistance 20,868 24,000 23,000
Professional Services 33,465 69,000 55,500
Maintenance Services 70,560 76,400 76,000
Other Costs 1,594 2,061 0
Rental/Leasing 25,581 10,600 13,500
Operating Equipment 100,193 145,246 143,000
Capital Outlay 177,855 188,114 291,000
Total $5,287,797 $5,766,664 $6,136,787
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will increase 6.4% from the FY 2019-20 year end estimate
from higher personnel costs to hire a new Emergency Management Coordinator
to oversee the Emergency Operations Center during events, coordinate the update
of emergency plans, and apply for applicable grants. Capital Outlay will increase
to begin replacing handheld radios over 3 years.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PUBLIC SAFETY
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
FIRE RESCUE
===========
Personnel Services
257-511110 Regular 2,567,507 2,940,564 2,891,488 2,400,196 3,094,509 3,254,823 ____________
257-511120 Overtime 430,940 380,812 440,000 178,491 400,000 425,000 ____________
257-511180 LTD 8,160 8,758 8,432 2,149 2,149 9,552 ____________
257-511210 Longevity 62,328 63,571 68,486 61,012 65,450 71,860 ____________
257-511220 Clothing Allowance 12,720 13,524 13,316 10,620 14,000 13,478 ____________
257-511230 Certification Allowance 41,755 43,670 47,336 30,118 42,000 47,597 ____________
257-511310 FICA - Employer 231,811 263,091 263,396 195,031 276,620 289,985 ____________
257-511350 TMRS-Employer 502,724 563,873 550,205 385,072 577,830 618,540 ____________
257-511410 Health-Employer 313,707 309,147 400,802 333,597 453,962 476,203 ____________
257-511500 Workers' Compensation 20,051 24,492 24,927 21,768 21,768 28,544 ____________
TOTAL Personnel Services 4,191,703 4,611,501 4,708,388 3,618,055 4,948,288 5,235,582
Supplies
257-521000 Operating Supplies 4,059 5,064 7,590 1,588 7,000 7,500 ____________
257-521100 Office Supplies 1,976 2,574 3,200 1,722 3,200 3,200 ____________
257-521200 Medical/Chem Supplies 5,266 9,324 11,003 6,885 10,955 10,955 ____________
257-521300 Motor Veh. Supplies 37 136 1,000 96 1,000 1,000 ____________
257-521600 Equip Maint Supplies 905 1,433 1,200 543 1,200 1,200 ____________
TOTAL Supplies 12,244 18,529 23,992 10,834 23,355 23,855
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services
257-533100 Gas Utility Service 3,150 5,409 7,000 4,164 7,000 7,000 ____________
257-533200 Electric Utility Service 9,393 9,685 25,000 11,935 20,000 25,000 ____________
257-533320 Telephone/Air Cards 0 0 3,000 0 0 3,000 ____________
257-533330 Telephone/Internet 1,023 142 0 0 0 0 ____________
257-533410 Water Utility Service 1,821 1,347 3,600 15,168 18,000 3,600 ____________
257-533500 Vehicle Fuel 33,643 38,638 38,000 22,600 38,000 38,000 ____________
TOTAL Utility Services 49,030 55,221 76,600 53,867 83,000 76,600
Operations Support
257-534100 Advertising 0 0 150 0 0 150 ____________
257-534200 Printing & Binding 142 392 1,000 335 1,000 2,000 ____________
TOTAL Operations Support 142 392 1,150 335 1,000 2,150
Staff Support
257-535100 Uniforms 82,009 87,750 97,600 72,276 97,600 98,600 ____________
257-535210 Employee Recognition-Morale 4,325 4,452 4,700 1,316 4,700 4,700 ____________
257-535300 Memberships 2,643 3,058 3,500 3,267 3,500 3,500 ____________
257-535400 Publications 1,966 1,854 3,500 104 3,500 2,300 ____________
257-535500 Training/Travel 56,503 65,122 72,199 57,013 72,000 73,000 ____________
257-535510 Meeting Expenses 3,499 2,907 4,388 1,990 4,300 4,500 ____________
257-535600 Professional Certification 6,012 6,894 10,000 6,549 10,000 10,000 ____________
TOTAL Staff Support 156,958 172,038 195,887 142,516 195,600 196,600
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PUBLIC SAFETY
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance
257-537800 Community Outreach 15,183 20,868 24,000 14,208 24,000 23,000 ____________
TOTAL City Assistance 15,183 20,868 24,000 14,208 24,000 23,000
Professional Services
257-541300 Other Professional Services 25,875 33,465 68,000 38,011 69,000 55,500 ____________
TOTAL Professional Services 25,875 33,465 68,000 38,011 69,000 55,500
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
257-551400 Minor & Other Equip Maint 54 284 2,500 871 15,000 2,500 ____________
257-551800 Other maintenance agreement 20,001 20,964 31,400 13,681 31,400 43,500 ____________
257-551810 Maintenance Agr. - Radios 14,040 13,100 15,000 8,960 15,000 15,000 ____________
257-551900 Construction 24,873 36,213 15,000 1,903 15,000 15,000 ____________
TOTAL Maintenance Services 58,968 70,560 63,900 25,414 76,400 76,000
Other Costs
257-554200 Deployment-Reimb-TIFMAS 15,160 1,594 0 2,061 2,061 0 ____________
TOTAL Other Costs 15,160 1,594 0 2,061 2,061 0
Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing
257-561200 Lease/Purchase Payments 15,916 25,581 10,600 8,990 10,600 13,500 ____________
TOTAL Rental/Leasing 15,916 25,581 10,600 8,990 10,600 13,500
Operating Equipment
257-571000 Furniture & Fixtures 14,582 14,417 49,803 39,034 39,034 22,000 ____________
257-571200 Vehicles & Access. LESS $5,00 5,544 7,995 8,000 3,281 8,125 10,000 ____________
257-571300 Computer & Periphe. < $5000 14,545 13,907 19,787 13,242 19,750 18,000 ____________
257-571310 Computer Software 1,278 6,417 8,000 498 8,000 15,000 ____________
257-571400 Communication Equip LESS $500 4,054 11,964 17,937 11,122 17,937 18,000 ____________
257-571600 Police/Fire/Medical Equipment 97,767 40,568 71,275 34,625 43,200 46,000 ____________
257-571800 Equipment under $5,000 5,429 4,926 9,200 1,390 9,200 14,000 ____________
TOTAL Operating Equipment 143,199 100,193 184,002 103,191 145,246 143,000
Capital Outlay
257-581200 Vehicles & Access. Over $5,00 89,953 177,855 132,000 84,042 132,000 134,000 ____________
257-581400 Communication Equip Over $500 0 0 25,000 25,388 25,388 135,000 ____________
257-581600 Donation-Expense 24,864 0 0 14,726 14,726 0 ____________
257-581800 Equipment Over $5,000 7,000 0 16,000 14,957 16,000 22,000 ____________
TOTAL Capital Outlay 121,817 177,855 173,000 139,113 188,114 291,000
________________________________________________________________________________________________________________________________________
TOTAL FIRE RESCUE 4,806,193 5,287,798 5,529,519 4,156,594 5,766,664 6,136,787
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DEPARTMENT: PLANNING AND COMMUNITY
DEVELOPMENT
DIVISION: 258 BUILDING INSPECTIONS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Building Inspections Division assists customers seeking permits and
inspections for various residential and commercial construction projects. The
Division is responsible for maintaining health, safety, and welfare through
professional review of building plans, permits and performing inspections to
works closely with citizens, contractors, builders, developers, and other City
Departments to assist in creating an attractive and safe community.
GOALS AND OBJECTIVES
Implement new permitting/planning/Code Enforcement software to provide
increased customer service, transparency, and efficiency on all
development projects.
Continue to improve department processes to expedite the plan review
and permitting process.
Strive to provide superior customer service through courteous and
professional relationships with the community.
Continue to train counter staff to interpret building code regulations with
the goal to successfully guide customers through the permit and
inspection process.
Promote the use of automated technology in permit application and
inspection software (SharePoint, WebQA, and permitting software City
View) which will streamline the process and provide the applicant with on-
line access to projects.
Continue to provide and improve upon a high level of professional services
to the varied stakeholders served, including builders, developers,
landowners, neighborhood groups, business owners, appointed officials
and Council members, and citizens of the community.
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INSPECTIONS
Promote continuous staff development and cross training to improve
efficiency and customer service by increasing the technical knowledge of
staff.
Continue to expand efforts for community education of Building Safety
through the City of Schertz Building Safety Month activities.
Review, adopt and implement new Building Codes in order to ensure the
health and safety of Schertz residents.
ACCOMPLISHMENTS
Inspections staff obtained various International Code Council (ICC) and
Texas State Board of Plumbing Examiners Inspector.
Attended various continuing education classes virtually related to building
code regulations, the Master Exam Prep Class for Plumbing, Coaching
and Teambuilding Skills for Managers and Supervisors, ADA Accessibility
Training, various webinars for inspector training, and training to maintain
active Plumbing Licenses and Master Electrical Licenses.
Continually improved upon the customer service with the addition of some
graphic brochures for permitting, carports, sheds, etc.
Continued the yearly program to raise awareness for Building Safety
Month which included safety tips on the City social media site and an
article in the Schertz Magazine.
Successfully continued with the digital plan and permit submittal and
review process by utilizing SharePoint and WebQA to increase efficiency
and customer service and added organization to provide for internal
improvements.
Continually reviewed and improved the online inspection request system
based on customer input to improve communication with customers.
Continued the monthly contractor meetings and quarterly meetings with
the Greater San Antonio Builders Association (GSABA) to foster
partnerships with the building community.
Increased focus on continued training for staff.
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INSPECTIONS
ORGANIZATIONAL CHART
INSPECTIONS 2018-19 2019-20 2020-21
Dir. of Planning & Comm. Dev. 1 1 1
Executive Assistant 1 1 1
Chief Building Official 1 1 1
Plans Examiner 1 1 1
Building Inspector 3 5 5
Permit Technician 2 2 2
Development Specialists* 0 1 1
TOTAL POSITIONS 9 12 12
*Split with Utility Billing
PERFORMANCE INDICATORS
Workload/Output
2018-19
Actual
2018-19
Estimate
2019-20
Budget
New Residential Construction 338 360 360
New Commercial Construction 19 26 26
Reroof Permits 903 850 850
Accessory/Temporary Building Permits 49 25 25
Deck/Patio Permits 83 60 60
Sign Permits 102 100 100
Other Permits 2986 3000 3000
Mechanical Permits 1116 900 900
City Manager
Assistant City
Manager
Planning &
Community
Development
Planning &
Zoning Inspections
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INSPECTIONS
Electric Permits 918 800 800
Plumbing Permits 1389 1000 1000
Total Permit/License/Fee Revenue $2,279,822 $2,547,756 $2,547,756
Effectiveness
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Standard Inspections (i.e. framing)
and Re-Inspections
13,338 15,000 15,000
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel $802,083 $816,684 $894,229
Supplies 2,897 5,378 5,076
Utility Services 6,047 6,000 8,400
Operations Support 1,206 2,400 1,000
Staff Support 25,975 41,261 41,261
Professional Services 69,720 70,000 70,000
Operating Equipment 2,841 600 650
Capital Outlay 52,087 29,000 0
Total $962,856 $971,323 $1,020,616
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases 5.1% from the FY 2019-20 year end estimate
with the implementation of the classification and compensation recommendation.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PUBLIC SAFETY
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
INSPECTIONS
===========
Personnel Services
258-511110 Regular 420,670 568,258 567,480 439,526 569,659 608,575 ____________
258-511120 Overtime 27,467 14,090 17,460 5,328 18,000 15,212 ____________
258-511180 LTD 1,300 1,611 1,759 438 438 1,887 ____________
258-511210 Longevity 7,295 8,672 13,952 11,849 11,849 12,809 ____________
258-511230 Certification Allowance 0 182 291 231 300 288 ____________
258-511310 FICA - Employer 33,516 44,918 45,805 33,615 43,265 48,682 ____________
258-511350 TMRS-Employer 73,523 95,749 95,683 65,595 89,331 103,840 ____________
258-511410 Health-Employer 64,366 67,260 97,084 67,580 82,507 101,281 ____________
258-511500 Workers' Compensation 1,081 1,342 1,529 1,335 1,335 1,655 ____________
TOTAL Personnel Services 629,218 802,083 841,043 625,497 816,684 894,229
Supplies
258-521000 Operating Supplies 1,056 1,287 1,614 495 1,614 1,600 ____________
258-521100 Office Supplies 1,399 1,378 2,400 540 2,400 2,400 ____________
258-521300 Motor Vehicle Supplies 72 159 864 114 864 576 ____________
258-521600 Equip Maint Supplies 22 73 500 0 500 500 ____________
TOTAL Supplies 2,549 2,897 5,378 1,149 5,378 5,076
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services
258-533500 Vehicle Fuel 4,461 6,047 9,720 3,151 6,000 8,400 ____________
TOTAL Utility Services 4,461 6,047 9,720 3,151 6,000 8,400
Operations Support
258-534200 Printing & Binding 1,781 1,206 2,400 0 2,400 1,000 ____________
TOTAL Operations Support 1,781 1,206 2,400 0 2,400 1,000
Staff Support
258-535100 Uniforms 4,857 5,306 8,690 1,159 8,690 8,690 ____________
258-535300 Memberships 259 318 745 243 745 745 ____________
258-535400 Publications 1,589 1,345 2,298 93 2,298 2,298 ____________
258-535500 Training/Travel Staff 9,942 16,133 23,341 7,431 23,341 23,341 ____________
258-535510 Meeting Expenses 666 830 2,100 430 2,100 2,100 ____________
258-535600 Professional Certification 1,941 2,042 4,087 874 4,087 4,087 ____________
TOTAL Staff Support 19,254 25,975 41,261 10,230 41,261 41,261
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PUBLIC SAFETY
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
258-541300 Other Consl/Prof Services 260,540 69,720 70,000 9,625 70,000 70,000 ____________
TOTAL Professional Services 260,540 69,720 70,000 9,625 70,000 70,000
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
258-571000 Furniture & Fixtures 5,391 903 600 0 600 650 ____________
258-571200 Vehicles&Access. LESS $5,000 0 1,938 0 0 0 0 ____________
TOTAL Operating Equipment 5,391 2,841 600 0 600 650
Capital Outlay
258-581200 Vehicles & Access. Over $5,00 0 52,087 29,000 0 29,000 0 ____________
TOTAL Capital Outlay 0 52,087 29,000 0 29,000 0
________________________________________________________________________________________________________________________________________
TOTAL INSPECTIONS 923,193 962,856 999,402 649,652 971,323 1,020,616
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DEPARTMENT: PUBLIC WORKS
DIVISION: 359 STREETS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Street Department provides high quality service in design, construction, and
renovation of streets and continues to perform services in a customer service first
manner to meet the needs of the citizens. Provides safe and efficient movement
of the people and goods through a well-designed, operated, and maintained
transportation network. Evaluates affordability and efficiency options for providing
street maintenance services. Chipping service is provided as requested by the
residents. The Street Division assists other departments as needed.
GOALS AND OBJECTIVES
Apply preventative maintenance strategies to extend the life of City streets
and reduce unscheduled maintenance.
Plan, design, construct, operate, and maintain traffic functions, traffic
control devices, street resurfacing and rehabilitation, street lights, street
signs, street sweeping, and crosswalk signals.
Emphasize safety to our employees to reduce preventable accidents.
Provide traffic counts and speed information on specific streets as
requested.
Design and prepare street maintenance plans, pothole patching, and
sidewalk construction.
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PUBLIC WORKS-STREETS
ORGANIZATIONAL CHART
STREETS 2018-19 2019-20 2020-21
Public Works Manager Streets/Drainage 1 1 1
Street Supervisor 1 1 1
Foreman 1 1 1
Street Worker II 5 6 6
Street Worker I 6 8 8
TOTAL POSITIONS 14 17 17
PERFORMANCE INDICATORS
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Street Sweeping hours 1252 1284 1512
Number of signs produced 975 992 1000
Quantity of asphalt purchased (tons) 248 350 400
Special projects (Hours) 131 900 800
Street centerline miles 163 165 167
Efficiency
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Annual cost to operate street
sweepers (operators and fuel) 118,450 122,003 125,663
Cost per ton of asphalt 45 45 45
Approved daily budget expenditures
for operation 4,561 4,447 4323
City Manager
Executive
Director
Operations
Public Works
Streets Water & Sewer Drainage
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PUBLIC WORKS-STREETS
Effectiveness 2018-19
Actual
2019-20
Estimate
2020-21
Budget
Hours spent on roadway maintenance 2340 2380 2600
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel $725,346 $764,448 $929,607
Supplies 92,910 118,900 117,950
City Support 0 2,000 0
Utility Services 184,414 174,600 176,000
Staff Support 17,397 15,338 21,120
Professional Services 6,345 15,000 18,000
Maintenance Services 40,561 331,869 285,500
Rental/Leasing 5,043 5,000 6,000
Operating Equipment 41,318 5,900 9,800
Capital Outlay 188,545 342,125 0
Total $1,301,880 $1,775,180 $1,563,977
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will decrease 11.9% from the FY 2019-20 year end
estimate. Increases in personnel expenditures related to the classification and
compensation study implementation is offset with fewer capital purchases planned
in FY 2020-21.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PUBLIC ENVIRONMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
STREETS
=======
Personnel Services
359-511110 Regular 507,802 491,977 570,015 361,319 495,927 602,025 ____________
359-511120 Overtime 5,124 6,032 6,305 6,765 9,200 6,240 ____________
359-511180 LTD 1,601 1,478 1,767 389 389 1,866 ____________
359-511210 Longevity 15,381 16,927 17,138 16,786 16,665 19,162 ____________
359-511230 Certification Allowance 2,389 2,112 2,910 1,339 2,000 2,880 ____________
359-511310 FICA - Employer 40,314 40,391 45,206 28,949 40,070 47,776 ____________
359-511350 TMRS-Employer 85,636 83,788 95,097 55,914 83,702 102,467 ____________
359-511410 Health-Employer 101,200 66,618 121,404 70,887 100,817 127,821 ____________
359-511500 Workers' Compensation 13,958 16,024 17,954 15,678 15,678 19,370 ____________
TOTAL Personnel Services 773,404 725,346 877,796 558,026 764,448 929,607
Supplies
359-521000 Operating Supplies 2,342 2,515 3,250 2,139 3,500 3,750 ____________
359-521050 Operating Supplies-Sign 19,967 16,691 45,000 31,973 35,000 30,000 ____________
359-521055 Operating Supplies-StreetMain 56,259 71,658 65,200 45,100 77,200 80,000 ____________
359-521100 Office Supplies 295 350 400 328 400 400 ____________
359-521200 Medical/Chem Supplies 1,000 465 1,000 488 1,000 2,000 ____________
359-521300 Motor Veh. Supplies 995 1,232 1,800 1,108 1,800 1,800 ____________
TOTAL Supplies 80,858 92,910 116,650 81,135 118,900 117,950
City Support Services
359-532800 EMPLOYEE APPRECIATION EVENTS 0 0 2,500 1,229 2,000 0 ____________
TOTAL City Support Services 0 0 2,500 1,229 2,000 0
Utility Services
359-533200 Electric Utility Service 135,545 140,869 140,000 98,142 142,000 140,000 ____________
359-533210 Utilities - Poles 0 4,440 0 0 0 0 ____________
359-533410 Water Utility Service 559 473 0 407 600 0 ____________
359-533500 Vehicle Fuel 36,954 38,631 35,000 22,902 32,000 36,000 ____________
TOTAL Utility Services 173,057 184,414 175,000 121,450 174,600 176,000
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support
359-535100 Uniforms 8,351 13,338 12,000 10,271 12,000 13,500 ____________
359-535300 Memberships 0 149 0 0 0 0 ____________
359-535500 Training/Travel 1,423 3,023 4,000 1,714 2,138 5,000 ____________
359-535510 Meeting Expenses 495 726 1,200 188 700 1,200 ____________
359-535600 Professional Certification 227 161 1,420 0 500 1,420 ____________
TOTAL Staff Support 10,496 17,397 18,620 12,173 15,338 21,120
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PUBLIC ENVIRONMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
359-541310 Contractual Services 18,193 6,345 11,000 9,765 15,000 18,000 ____________
TOTAL Professional Services 18,193 6,345 11,000 9,765 15,000 18,000
Maintenance Services
359-551400 Minor & Other Equip Maint 0 320 500 0 500 500 ____________
359-551600 Outsourced Street Maintenance 70,181 40,241 331,369 82,491 331,369 285,000 ____________
TOTAL Maintenance Services 70,181 40,561 331,869 82,491 331,869 285,500
Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing
359-561100 Rental-Equipment 3,201 5,043 6,000 1,900 5,000 6,000 ____________
TOTAL Rental/Leasing 3,201 5,043 6,000 1,900 5,000 6,000
Operating Equipment
359-571000 Furniture & Fixtures 300 0 300 0 0 300 ____________
359-571200 Vehicles & Access under $5,00 1,166 0 0 0 2,500 5,000 ____________
359-571800 Equipment under $5,000 5,196 41,318 1,400 516 3,400 4,500 ____________
TOTAL Operating Equipment 6,662 41,318 1,700 516 5,900 9,800
Capital Outlay
359-581200 Vehicles & Access. Over $5,00 7,475 156,398 282,125 0 282,125 0 ____________
359-581750 Street Crossing Improvements 25,818 0 60,000 0 60,000 0 ____________
359-581800 Equipment Over $5,000 60,860 32,147 0 0 0 0 ____________
TOTAL Capital Outlay 94,153 188,545 342,125 0 342,125 0
________________________________________________________________________________________________________________________________________
TOTAL STREETS 1,230,206 1,301,880 1,883,260 868,686 1,775,180 1,563,977
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC ENVIRONMENT 1,230,206 1,301,880 1,883,260 868,686 1,775,180 1,563,977
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DEPARTMENT: 460 PARKS, RECREATION AND
COMMUNITY SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Parks, Recreation, and Community Services department oversees the
maintenance and management of approximately 400 acres of park land , to include
the maintenance of municipal facilities, creek ways, swimming pools, park irrigation
systems, trails, restrooms, pavilions, open space, playground equipment,
benches, picnic tables, lighting, mowing contracts oversight, campus formal bed
maintenance contracts, and oversight of athletic field maintenance by sports
associations (Buffalo Valley Youth Association and Schertz Youth Soccer
Alliance). It conducts community-wide tree planting and beautification programs.
Acquires, designs, constructs, and renovates existing and additional park land and
facilities. It provides citizen input and communication venues utilizing the Parks
and Recreation Advisory Board, community surveys, and community meetings. It
plans and implements over 50 special events, recreation programs, and parades.
The Director of Parks, Recreation, and Community Services oversees the budgets
for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special
Events Fund. In addition, the Director oversees and manages t he contracts with
the YMCA of Greater San Antonio for the staffing and programming of the
Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center,
and the outdoor pools at Pickrell Park and Wendy Swan Memorial Park.
GOALS AND OBJECTIVES
Continue to develop a system of parks, open space, recreational facilities,
and leisure services that will meet the needs of an expanding community.
Implement the on-going Parks and Open Space Master Plan
recommendations and priorities to keep pace with the needs of an
expanding community.
Continue the development of trails and greenbelts to improve connectivity
among parks, neighborhoods, churches, schools, public facilities , and
municipal buildings.
Provide recreational and leisure opportunities to City of Schertz residents
of all ages through the provision of high quality parks and recreational
facilities, swimming pools, and senior center.
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PARKS, RECREATION AND COMMUNITY SERVICES
Continue to expand our internal, recreation services progra m through our
Music & Movies in the Park series, restructuring of our established special
events, and introduction of more adult-oriented sports opportunities.
Continue to expand our nature park educational opportunities through more
organized, structured site tours and programming accomplished through
partnerships with the Friends of Crescent Bend Nature Park, members of
the local birding community, and the local school district (SCUCISD).
ORGANIZATIONAL CHART
PARKS, RECREATION & COMMUNITY SERVICES 2018-19 2019-20 2020-21
Director of Parks, Recreation & Community Services 1 1 1
Administrative Assistant 1 1 1
Parks Manager 1 1 1
Park Maintenance Crew Supervisor 1 1 1
Park Maintenance Technician I 4 5 5
Park Worker I, Part Time 1 1 1
Seasonal Park Workers 1 1 1
Events Manager 1 1 1
Events Specialist 1 1 1
TOTAL POSITIONS 12 13 13
City Manager
Assistant City
Manager
Parks, Recreation, and
Community Services
Pools
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PARKS, RECREATION AND COMMUNITY SERVICES
PERFORMANCE INDICATORS
Workload/Outputs
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Total Acres of Park Land Managed 401.11 401.11 401.11
Total Acres of City Campuses Managed 48.68 52.37
Total Acres of Land Managed Per FTE 89.96 89.96 75.58
Total Miles of Trails Managed 25 25
Special Events, Programs & Parades 50 50 50
Efficiency
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Acres of Contractual Mowing 119.40 119.40 123.09
Acres of Athletic Association Maintenance 70.02 70.02 70.02
Hours of Volunteer Service 800 500 500
Hours of Athletic Association Service 1,200 1,200 1,200
Effectiveness
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Cost Benefit for Athletic Association Field
Maintenance $550,000 $550,000 $550,000
Cost Benefit for Volunteer Hours $12,000 $7,500 $7,500
Special Events Attendance 30,000 15,000 15,000
Youth Sports Registrations (BVYA &
SYSA) 3,800 3,800 1,900
Budget 2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel $568,334 $598,920 $709,059
Supplies 68,853 99,050 99,350
City Support Services 20,808 105,934 86,500
Utility Services 225,783 246,500 246,000
Operations Support 1,847 1,561 2,000
Staff Support 17,338 15,115 19,670
Professional Services 151,897 137,500 137,500
Maintenance Services 11,688 97,458 24,000
Rental/Leasing 13,630 10,000 10,000
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PARKS, RECREATION AND COMMUNITY SERVICES
Operating Equipment 93,040 66,829 65,000
Capital Outlay 310,419 176,408 185,000
Total $1,483,637 $1,555,275 $1,584,079
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will increase 1.9% from the FY 2019-20 year end estimate
with the classification and compensation study recommendation which is partially
offset with less maintenance with the completion of the Senior Center Parking lot
renovation.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PARKS & RECREATION
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PARKS
=====
Personnel Services
460-511110 Regular 301,260 384,802 433,586 297,707 391,154 470,136 ____________
460-511120 Overtime 16,047 17,549 14,793 10,595 17,800 16,448 ____________
460-511180 LTD 885 1,106 1,326 237 237 1,439 ____________
460-511210 Longevity 6,669 9,832 4,022 2,880 2,815 3,608 ____________
460-511230 Certification Allowance 2,908 3,485 6,984 1,042 1,768 6,912 ____________
460-511310 FICA - Employer 24,030 31,366 35,142 22,980 31,653 38,017 ____________
460-511350 TMRS-Employer 52,016 66,696 72,479 44,570 66,083 80,121 ____________
460-511410 Health-Employer 51,281 49,453 83,806 51,792 83,982 88,054 ____________
460-511500 Workers' Compensation 3,379 4,045 3,926 3,428 3,428 4,324 ____________
TOTAL Personnel Services 458,475 568,334 656,064 435,232 598,920 709,059
Supplies
460-521000 Operating Supplies 41,419 29,117 31,671 25,394 34,250 34,250 ____________
460-521100 Office Supplies 430 1,330 1,000 1,307 1,500 1,500 ____________
460-521200 Medical/Chem Supplies 2,502 1,348 2,600 1,770 2,500 2,600 ____________
460-521300 Motor Vehicle Supplies 256 29 500 190 225 500 ____________
460-521310 Landscaping Supplies-Parks 21,397 15,071 25,500 8,427 25,500 25,500 ____________
460-521315 Landscaping Supplies-Campus 943 17,107 30,500 10,232 30,500 30,500 ____________
460-521400 Plumbing Supplies 4,221 4,277 4,000 1,601 4,000 4,000 ____________
460-521610 Building Maintenance Supplies 619 575 500 99 575 500 ____________
TOTAL Supplies 71,788 68,853 96,271 49,020 99,050 99,350
City Support Services
460-532601 Holidazzle 0 0 25,559 25,559 25,559 26,000 ____________
460-532604 4th of July Jubilee 0 0 26,000 1,676 26,000 26,000 ____________
460-532607 National Night Out 0 0 500 0 0 0 ____________
460-532619 Schertz Sweetheart 0 0 10,941 2,389 2,500 10,000 ____________
460-532620 Sweetheart Scholarships 0 0 4,000 0 4,000 4,000 ____________
460-532626 Other Events 0 0 37,125 11,189 37,500 6,500 ____________
460-532629 MOVING ON MAIN 0 0 375 375 375 4,000 ____________
460-532800 Music, Movies in the Park 10,437 20,808 10,000 453 10,000 10,000 ____________
TOTAL City Support Services 10,437 20,808 114,500 41,641 105,934 86,500
Utility Services
460-533200 Electric Utility Service 73,034 67,279 76,000 39,402 76,000 76,000 ____________
460-533310 Telephone/Cell Phones 28 0 0 0 0 0 ____________
460-533410 Water Utility Service 171,163 147,692 160,000 98,880 160,000 160,000 ____________
460-533500 Vehicle Fuel 11,804 10,812 8,500 5,540 10,500 10,000 ____________
TOTAL Utility Services 256,028 225,783 244,500 143,822 246,500 246,000
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PARKS & RECREATION
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Operations Support
460-534100 Advertising 999 1,847 1,000 0 1,000 1,000 ____________
460-534200 Printing & Binding 0 0 0 0 31 0 ____________
460-534800 Temporary Empl. Services 0 0 105 106 530 1,000 ____________
TOTAL Operations Support 999 1,847 1,105 106 1,561 2,000
Staff Support
460-535100 Uniforms 3,853 7,244 7,195 5,402 6,750 7,195 ____________
460-535300 Memberships 201 2,015 1,625 882 1,625 1,625 ____________
460-535500 Training/Travel 3,830 6,897 10,000 4,986 5,890 10,000 ____________
460-535510 Meeting Expenses 316 1,182 850 484 850 850 ____________
TOTAL Staff Support 8,200 17,338 19,670 11,755 15,115 19,670
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
460-541300 Other Consl/Prof Services 1,646 8,571 6,000 1,868 6,000 6,000 ____________
460-541310 Contract Services 114,246 143,326 131,500 74,899 131,500 131,500 ____________
TOTAL Professional Services 115,892 151,897 137,500 76,766 137,500 137,500
Maintenance Services
460-551100 Building Maintenance 1,078 479 2,500 1,460 1,500 2,500 ____________
460-551400 Minor & Other Equip Maint 5,418 4,336 5,000 1,556 2,500 5,000 ____________
460-551600 Street Maintenance Materials 0 0 60,000 0 60,000 10,000 ____________
460-551618 Veteran's Memorial Maint. 2,316 761 29,878 7,540 28,458 1,500 ____________
460-551710 Landscaping 4,906 6,113 5,000 4,627 5,000 5,000 ____________
TOTAL Maintenance Services 13,718 11,688 102,378 15,182 97,458 24,000
Rental/Leasing
460-561100 Rental-Equipment 2,321 13,630 8,015 7,621 10,000 10,000 ____________
460-561200 Lease Payments - Principal 27,172 0 0 0 0 0 ____________
TOTAL Rental/Leasing 29,494 13,630 8,015 7,621 10,000 10,000
Operating Equipment
460-571000 Furniture & Fixtures 2,574 783 1,829 1,829 1,829 0 ____________
460-571600 Donation-Expense 13,970 0 0 0 0 0 ____________
460-571700 Improvements under $5,000 0 71,718 50,000 21,511 50,000 50,000 ____________
460-571800 Equipment under $5,000 7,523 20,539 15,000 12,970 15,000 15,000 ____________
TOTAL Operating Equipment 24,067 93,040 66,829 36,310 66,829 65,000
Capital Outlay
460-581200 Vehicles & Access. Over $5,00 0 133,974 0 0 0 0 ____________
460-581700 Improvements Over $5,000 0 153,733 128,196 19,624 131,631 140,000 ____________
460-581800 Equipment Over $5,000 70,408 22,712 45,000 6,790 44,777 45,000 ____________
TOTAL Capital Outlay 70,408 310,419 173,196 26,414 176,408 185,000
________________________________________________________________________________________________________________________________________
TOTAL PARKS 1,059,505 1,483,637 1,620,028 843,869 1,555,275 1,584,079
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DEPARTMENT: PARKS, RECREATION, AND
COMMUNITY SERVICES
DIVISION: 463 POOLS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The management and maintenance of two (2) outdoor pools including the
maintenance of swimming facilities, pumping systems, and related aquatic
programs designed to encourage safe use and professional management of these
facilities. Provide contractual oversight of the management, programming, and
maintenance of the Schertz Aquatics Center. Provide citizen input and
communication venues utilizing the Parks and Recreation Advisory Board,
surveys, and community meetings.
GOALS AND OBJECTIVES
Maintain and develop aquatic programs designed to educate our citizens
and to meet the needs of our expanding community.
Maintain a high quality of pool maintenance while providing excellent
aquatic recreation and leisure service programs.
Incorporate management oversight of the Schertz Aquatics Center in order
to expand the availability of recreational and health/well-being programming
and provide year-round access to same.
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POOL
ORGANIZATIONAL CHART
PERFORMANCE INDICATORS
Workload/Outputs
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue per year Outdoor Pools $26,410 $13,190 $29,000
Days open per year Outdoor Pools 71 61 71
Daily Admissions Wendy Swan Pool $3,619 0 $4,000
Total Attendance Wendy Swan Pool 2,249 0 2,500
Daily Admissions Pickrell Pool $18,517 $11,800 $20,000
Total Attendance Pickrell Pool 10,104 6,500 10,500
Season Pool Pass Sales $4,274 $1,390 $5,000
Total Attendance Schertz Aquatics Ctr 78,000
Efficiency
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Cost per resident for Pool Operations $14.41 $14.25 $14.25
*Cost per resident with the new Schertz
Aquatics Center
City Manager
Assistant City
Manager
Parks, Recreation,
and
Community Services
Pools
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POOL
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Supplies $15,344 $25,500 $25,500
Utility Services 27,256 28,000 16,500
Professional Services 2,993 0 0
Maintenance Services 519,889 517,912 527,878
Operating Equipment 2,125 0 0
Total $567,606 $571,412 $569,878
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will decrease 0.3% from the FY 2019-20 year end
estimate.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PARKS & RECREATION
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
SWIM POOL
=========
Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Supplies
463-521000 Operating Supplies 3,850 2,271 4,500 2,904 4,500 4,500 ____________
463-521200 Chem/Med/Lab Supplies 16,070 13,033 18,000 4,045 18,000 18,000 ____________
463-521600 Equip Maint Supplies 570 40 0 0 3,000 3,000 ____________
TOTAL Supplies 20,490 15,344 22,500 6,949 25,500 25,500
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services
463-533200 Electric Utility Service 11,354 17,482 10,000 10,279 16,000 10,000 ____________
463-533410 Water Utility Service 16,481 9,773 6,500 1,851 12,000 6,500 ____________
TOTAL Utility Services 27,835 27,256 16,500 12,130 28,000 16,500
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
463-541300 Other Consl/Prof Services 0 2,993 0 0 0 0 ____________
TOTAL Professional Services 0 2,993 0 0 0 0
Maintenance Services
463-551400 Minor & Other Equip Maint 14,143 12,385 13,000 3,876 10,411 10,000 ____________
463-551700 Contract Maintenance 515,073 507,504 517,878 244,876 507,501 517,878 ____________
TOTAL Maintenance Services 529,217 519,889 530,878 248,751 517,912 527,878
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
463-571000 Furniture & Fixtures 1,032 2,125 0 0 0 0 ____________
TOTAL Operating Equipment 1,032 2,125 0 0 0 0
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL SWIM POOL 578,573 567,606 569,878 267,830 571,412 569,878
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DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 464 EVENT FACILITIES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, Event Facilities provides a place where guests
can celebrate life events such as social or cultural activities. The Event Facilities
are centrally located in Schertz for businesses and other organizations to hold
meetings, training, and/or other specialized events. This department handles all
coordinates and executes each event from start to finish (initial deposit to event
feedback).
GOALS AND OBJECTIVES
Promotes community involvement by attracting public events such as
fundraisers, tradeshows/conventions, and performing arts events.
Promotes high quality of life for residents and other customers by providing
an affordable, friendly, and safe gathering place for special events.
Promotes relationships with surrounding cities, businesses, organizations,
and citizens by offering audio/video capabilities and attractive, flexible and
diverse use of venue space through upgrades in technology a nd building
improvements.
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EVENT FACILITIES
ORGANIZATIONAL CHART
EVENT FACILITIES 2018-19 2019-20 2020-21
Civic Center Manager 1 1 1
Civic and Community Centers Coordinator 1 1 1
Event Attendant 3 2 2
P/T Event Attendant 1 2 2
TOTAL POSITIONS 6 6 6
PERFORMANCE INDICATORS
2018-19 2019-20 2020-21
Workload/Output Actual Estimate Budget
Number of events booked 1,019 700 850
Number of events cancelled 30 182 100
Number of facility tours 256 400 400
Number of web inquiries answered 152 225 250
2018-19 2019-20 2020-21
Efficiency Actual Estimate Budget
Revenue 302,516 185,000 200,000
41,577 30,000 35,000
City Manager
Assistant to the
City Manager
Public Affairs
Customer
Relations/311 Event Facilities
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EVENT FACILITIES
2018-19 2019-20 2020-21
Effectiveness Actual Estimate Budget
Tradeshows/conventions 13 12 13
Customer satisfaction Rating 95% 100% 100%
2017-18 2018-19 2019-20
Budget Actual Estimate Budget
Personnel Services $239,440 $268,222 $286,109
Supplies 3,246 5,740 6,150
Utility Services 40,823 46,800 47,650
Operations Support 10,368 6,072 12,358
Staff Support 3,057 3,479 4,925
Maintenance Services 0 12,000 13,000
Operating Equipment 26,307 12,500 22,000
Total $323,240 $354,813 $392,192
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will increase 10.5% from the FY 2019-20 year end
estimate due to full staffing and the purchase of replacement equipment.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PARKS & RECREATION
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
EVENT FACILITIES
================
Personnel Services
464-511110 Regular 33,609 174,298 193,177 149,238 195,839 198,508 ____________
464-511120 Overtime 76 3,271 5,000 827 1,000 3,352 ____________
464-511180 LTD 94 450 478 115 115 494 ____________
464-511210 Longevity 10 2,805 3,668 3,321 3,321 4,185 ____________
464-511310 FICA - Employer 2,578 14,052 15,430 11,604 15,133 15,752 ____________
464-511350 TMRS-Employer 5,433 29,225 32,231 22,184 30,185 33,599 ____________
464-511410 Health-Employer 6,523 15,085 28,803 16,583 22,413 29,967 ____________
464-511500 Workers' Compensation 47 253 247 216 216 252 ____________
TOTAL Personnel Services 48,371 239,440 279,034 204,089 268,222 286,109
Supplies
464-521000 Operating Supplies 3,351 2,477 4,832 2,436 4,800 5,000 ____________
464-521050 Ancillary Products 65 235 450 240 240 450 ____________
464-521100 Office Supplies 351 534 700 288 700 700 ____________
TOTAL Supplies 3,766 3,246 5,982 2,963 5,740 6,150
Utility Services
464-533100 Gas Utility Service 804 709 850 432 800 850 ____________
464-533200 Electric Utility Service 36,939 34,033 40,000 15,178 38,000 40,000 ____________
464-533330 Telephone/Internet 1,302 0 0 0 0 0 ____________
464-533410 Water Utility Service 5,807 6,081 5,800 5,399 8,000 6,800 ____________
TOTAL Utility Services 44,852 40,823 46,650 21,008 46,800 47,650
Operations Support
464-534100 Advertising 4,320 1,908 5,100 1,046 1,000 6,100 ____________
464-534200 Printing & Binding 29 968 2,150 0 1,000 1,150 ____________
464-534550 Business Meetings/Networking 15 431 108 72 72 108 ____________
464-534800 Temporary Empl. Services 11,371 7,061 5,000 215 4,000 5,000 ____________
TOTAL Operations Support 15,735 10,368 12,358 1,332 6,072 12,358
Staff Support
464-535100 Uniforms 45 744 2,000 905 1,100 1,500 ____________
464-535300 Memberships 190 201 275 162 210 275 ____________
464-535500 Training/Travel 307 2,112 3,050 1,456 2,000 2,950 ____________
464-535510 Meeting Expenses 0 0 169 169 169 200 ____________
TOTAL Staff Support 542 3,057 5,494 2,691 3,479 4,925
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
PARKS & RECREATION
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Maintenance Services
464-551800 Other Maintenance Agreements 0 0 13,000 5,225 12,000 13,000 ____________
TOTAL Maintenance Services 0 0 13,000 5,225 12,000 13,000
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
464-571000 Furniture and Fixtures < $500 941 6,906 2,500 81 2,500 0 ____________
464-571500 Operating Equipment <$5,000 10,199 19,401 13,000 ( 4,302) 10,000 12,000 ____________
464-571550 Capital Recovery Equipment 1,032 0 10,000 0 0 10,000 ____________
TOTAL Operating Equipment 12,172 26,307 25,500 ( 4,221) 12,500 22,000
Capital Outlay
464-581800 Equipment Over $5,000 0 0 7,000 0 0 0 ____________
TOTAL Capital Outlay 0 0 7,000 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL EVENT FACILITIES 125,438 323,241 395,017 233,087 354,813 392,192
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DEPARTMENT: 665 LIBRARY
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz Public Library:
Supports life-long learning, literacy and recreation by developing and maintaining
a wide variety of library materials in print, audiovisual and digital formats for users
of all ages;
Encourages the love of reading and learning by providing story time, special event
programs, and various other literacy-based programs for infants, children and
teens;
Enriches the lives of adults by providing instructional and recreational
programming in high-interest areas such as Internet usage, computer software, e-
readers and other personal digital devices, health and fitness, financial planning,
crafts, and book clubs;
Provides public access to technology including computers, the Internet, wi-fi and
printers, as well as to online employment, business and educational resources;
Provides answers and information to telephone, email, online chat, and in-person
queries;
Provides meeting and study space to individuals and community groups;
Provides community outreach for underserved local residents through special
programs, and
Actively cooperates and interacts with other libraries in the region to share ideas
and stay current in library practices. The library participates in CTLS, Inc.
(Connecting Texas Libraries Statewide), a non-profit corporation that sponsors
continuing education programs for library staff and encourages library usage and
rvice area includes the City of
Schertz, the City of Selma, the City of Cibolo and Guadalupe County.
2020-21 GOALS
Continue improving the collection and acceptable items-to-customer ratio by
adding titles in a variety of formats. Focus will continue to be on collections with
high turnover rates, e.g., bestsellers, DVDs, graphic novels, beginning readers,
etc., with an additional focus on providing materials on the topics of diversity, equity
and inclusion.
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LIBRARY
Continue weeding projects according to schedule in order to enhance and update
collections.
Continue systematic review and update of policies and procedures with an eye
toward providing excellent customer-focused service, inclusion, and efficiency in
service delivery.
Implement in-house laptop circulation program.
Implement WiFi hot spot circulation program in partnership with Bexar County
Bibliotech Library.
Evaluate services implemented during COVID response for their viability or
sustainability as everyday services (e.g. curbside delivery of materials and virtual
programming)
2019-20 HIGHLIGHTS AND ACCOMPLISHMENTS
Received Texas Municipal Library Directors 2019 Achievement in Excellence Award
for demonstrating consistent excellence and outstanding contributions to public library
services within our community. Schertz Public Library was one of only 53 public
libraries in Texas to receive this award.
Operations and Collections
Created new services and procedures as part of COVID response in order to
continue offering library service to the community while closed (e.g., curbside
delivery of materials, print jobs, and summer reading materials).
Added approximately 8,000
collections and withdrew more than 9,000 dated, worn, lost and damaged items
Implemented new digital book platform, cloudLibrary, which provides customer
access to more than 200,000 e-books and e-audiobooks.
Offered new options of digital-only library cards and online renewals of library
cards.
.
Programming
Implemented a new Dungeons & Dragons program for teens and adults, and a
board game program for all ages.
Implemented a new rogram at Cibolo YMCA and a new Tech
Tuesday program to teach customers about various library-owned e-resources.
Updated Winter Reading Club and Extreme Book Nerd Challenge to simplify
programs and increase participation.
Adapted all Youth and Adult in-person programming to work as virtual
programming during the COVID-19 closure. New programs included the creation
of an all-new summer reading program that included virtual programs, events and
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LIBRARY
curbside delivery of craft and science kits to participants; online storytime; Poetry
in Your PJs; a virtual book club called BYOB(ook) Book Nerd Book Club; and
online scrapbooking sessions. The web site was updated to include a virtual
programming page with various online activities for all ages.
Outreach and Partnerships
Continued to partner with the Texas State Library to provide service as a Texas
Talking Books Program Demo Library.
program to encourage reading in non-traditional places.
Continued to partner with SCUCISD for various programs and activities including
several literacy events, digital card registrations at various campuses, serving as
, working
Education Advisory Committee, and providing several outreach programs on
electronic resources to counselors and teachers at SCUCISD schools.
Entered Interlocal agreement with Educational Service Center 20 to provide high-
speed fiber Internet connection to library while reducing monthly Internet cost by
67%
Expanded the marketing of library resources and programs to the community by
working with the Public Affairs Department to develop a marketing plan, redesign
omotional flyers
and items, and add library content to the Parks, Recreation & FUN Guide.
Virtual Services Librarian worked on the implementation team for the citywide
rollout of CivicRec.
Youth Services Librarian worked with local HOAs to bring book bundles, summer
activities and library cards into neighborhoods during summer while library building
was closed to the public.
Provided rotating collections of library materials to Schertz Senior Center and
Legacy at Forest Ridge Retirement Community.
Partnered with Texas Medicare Solutions to offer a monthly Medicare 101
informational program
Partnered with National Alliance on Mental Illness- Guadalupe Chapter for
community programs and workshops
Continued partnerships with other City departments to provide programming to
community, including Schertz Sweethearts Reading with Royalty program, Kris
Kringle Market during Holidazzle, technology help programs at the Senior Center,
and Touch-a-Truck program.
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LIBRARY
ORGANIZATION CHART
LIBRARY 2018-19 2019-20 2020-21
Library Director 1 1 1
Adult Services Librarian 1 1 0
Youth Services Librarian 1 1 0
Virtual Services Librarian 1 1 0
Librarian 0 0 3
Library Assistant 2 2 2
Library Clerk II 3 3 3
Part-time Circulation Clerk (20 hours) 6 6 0
Library Clerk I (20 hours) 0 0 7
Part-time Circulation Clerk (10 hours) 2 2 0
Library Clerk I (10 hours) 0 0 2
Part-time Processing Clerk (20 hours) 1 1 0
Part- 1 1 0
Programming Specialist (20 hours) 0 0 1
Library Page (10 hours) 2 2 2
Temp Part-time Library Clerk (Unfunded) 1 1 1
TOTAL POSITIONS 22 22 22
PERFORMANCE INDICATORS
2018-19 2019-20 2020-21
Input Actual Estimate Budget
Service population (determined by TSLAC) 105,629 108,117 111,000
Total Staffing FTE 14.0 14.0 14.0
Circulation Staffing FTE 8.5 8.5 8.5
Total Operating Budget 999,857 1,039,308 1,049,101
Total Materials Collection 150,972 140,000 145,000
Registered Borrowers 33,104 32,000 32,000
Materials Budget 124,315 139,000 125,000
City Manager
Assistant City
Manager
Library
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2018-19 2019-20 2020-21
Workload/Output Actual Estimate Budget
Circulation per Capita 4.24 2.31 2.70
Library Visits per Capita 2.25 0.95 1.69
Program Attendance per Capita .18 0.06 0.07
Collection Turnover Rate 2.96 1.79 2.07
Total Circulation 447,379 250,000 300,000
Total Library Visits 237,821 103,000 187,500
Total Program Attendance 18,906 6,200 8,000
2018-19 2019-20 2020-21
Efficiency Actual Estimate Budget
Cost per Person Served 9.47 9.61 9.45
Cost per Circulation 2.23 4.16 3.50
Circulation per Circulation FTE 52,633 29,412 35,294
2018-19 2019-20 2020-21
Effectiveness Actual Estimate Budget
Percentage of Service Population With
Library Cards 31.34% 29.60% 28.83%
Materials Expenditures per Capita $1.18 $1.29 $1.13
Materials Expenditures as a Percentage of
Operating Budget (striving for 15%) 12.43% 13.27% 11.91%
Items per Capita (striving to meet 1.53 items
per capita standard) 1.43 1.29 1.31
2018-19 2019-20 2020-21
Budget Actual Estimate Budget
Personnel Services $786,234 $800,124 $830,017
Supplies 12,466 15,000 15,000
Utility Services 57,547 67,500 65,500
Operations Support 2,852 5,080 3,600
Staff Support 4,512 8,120 8,280
Professional Services 2,364 1,984 2,300
Maintenance Services 0 0 0
Operating Equipment 133,882 150,000 135,000
Total $999,857 $1,047,808 $1,059,697
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PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases 1.1% from the FY 2019-20 year end estimate with no
changes in operations.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
CULTURAL
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
LIBRARY
=======
Personnel Services
665-511110 Regular 536,336 569,319 548,668 433,368 565,051 575,656 ____________
665-511120 Overtime 886 892 1,067 214 1,067 1,056 ____________
665-511180 LTD 1,280 1,224 1,266 317 317 1,334 ____________
665-511210 Longevity 10,024 11,410 15,036 12,863 12,863 16,636 ____________
665-511230 Certification Allowance 1,200 1,200 582 923 1,200 576 ____________
665-511310 FICA - Employer 40,410 43,977 43,215 32,609 42,214 45,384 ____________
665-511350 TMRS-Employer 84,199 89,096 85,965 61,715 84,407 92,247 ____________
665-511410 Health-Employer 73,611 68,448 86,468 68,038 92,404 96,397 ____________
665-511500 Workers' Compensation 582 668 688 601 601 731 ____________
TOTAL Personnel Services 748,527 786,234 782,955 610,647 800,124 830,017
Supplies
665-521000 Operating Supplies 11,158 9,760 12,000 4,072 12,000 12,000 ____________
665-521100 Office Supplies 2,684 2,706 3,000 1,729 3,000 3,000 ____________
TOTAL Supplies 13,842 12,466 15,000 5,801 15,000 15,000
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services
665-533100 Gas Utility Service 2,148 2,352 2,500 2,116 2,500 2,500 ____________
665-533200 Electric Utility Service 46,147 44,745 45,000 18,734 45,000 45,000 ____________
665-533410 Water Utility Service 12,644 10,450 10,000 13,988 20,000 18,000 ____________
TOTAL Utility Services 60,938 57,547 57,500 34,838 67,500 65,500
Operations Support
665-534000 Postage 2,392 2,852 3,000 1,298 3,000 3,000 ____________
665-534200 Printing & Binding 1,670 0 2,350 2,080 2,080 600 ____________
TOTAL Operations Support 4,062 2,852 5,350 3,378 5,080 3,600
Staff Support
665-535100 Uniforms 28 395 400 7 100 400 ____________
665-535200 Awards 171 138 300 154 300 300 ____________
665-535300 Memberships 1,202 1,247 1,520 1,252 1,520 1,580 ____________
665-535500 Training/Travel 3,250 2,600 10,000 4,634 6,000 5,700 ____________
665-535510 Meeting Expenses 91 132 300 93 200 300 ____________
TOTAL Staff Support 4,742 4,512 12,520 6,140 8,120 8,280
Professional Services
665-541365 Courier/Delivery Services 2,318 2,364 2,411 1,984 1,984 2,300 ____________
TOTAL Professional Services 2,318 2,364 2,411 1,984 1,984 2,300
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
CULTURAL
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
665-571000 Furniture & Fixtures < $5,000 0 0 1,000 0 1,000 0 ____________
665-571400 Library Materials 104,667 124,315 139,000 90,244 139,000 125,000 ____________
665-571600 Donation-Expense 6,853 9,567 10,000 757 10,000 10,000 ____________
TOTAL Operating Equipment 111,519 133,882 150,000 91,001 150,000 135,000
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL LIBRARY 945,948 999,857 1,025,736 753,789 1,047,808 1,059,697
________________________________________________________________________________________________________________________________________
TOTAL CULTURAL 945,948 999,857 1,025,736 753,789 1,047,808 1,059,697
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DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT)
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Information Technologies Dept. is charged with maintaining, operating and
which many of the City operations depend. Therefore, this foundation must
be reliable, resilient and responsive. To meet these expectations, the department
focuses daily on customer service, education and planning.
The IT department increases the business return on technology investments by
creating and managing hardware and software through dedicated planning and
alignment. IT is also dedicated to ensuring a great end user experience by
designing, implementing, managing and continually improving our processes.
IT is also tasked to protect the organization and its ability to perform its mission.
We accomplish this through a comprehensive security program, managing our
data, ensuring efficiency, effectiveness and compliancy. We also strive to deploy
programs designed to engage our staff and citizens in easy and convenient ways.
ORGANIZATIONAL CHART
INFORMATION TECHNOLOGY 2018-19 2019-20 2020-21
Director 1 1 1
Administrative Assistant 1 1 1
Senior Systems Administrator 1 1 1
Senior Computer Support Engineer 1 1 1
City Manager
Executive
Director
Development
Information
Technology (IT)
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INFORMATION TECHNOLOGY
Customer Services Technician II 1 1 1
Customer Services Technician I 1 1 1
Help Desk Technician 1 1 1
Public Safety Administrator 1 1 1
TOTAL POSITIONS 8 8 8
Workload
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Average Monthly Work Orders
Completed
3840 2450 3200
Average Monthly Hours to Complete
Work Orders
1.10 1.30 1.25
COVID 19 Related Activities Workhours - 430 300
Total Projects 45 25 30
Average Monthly Project Hours 323 455 425
Total Emails Received 185,761 1,184,129 1,200,000
Total Sent Good Email 146,794 356,039 450,000
Total Teams Meetings - 1,650 1,750
Total Teams Interoffice Chats - 13,500 15,000
Efficiency
2018-19
Actual
2019-20
Estimate
2020-21
Budget
% Work Orders Completed 0-1 Day 73% 46% 55%
% Work Orders Completed 2-3 Days 12% 8% 15%
% Work Orders Completed 4-6 Days 7% 11% 10%
% Work Orders Completed 7-10 Days 4% 7% 10%
%Work Orders Completed >11 Days 5% 28% 10%
Average Number of Days to Work
Orders
2.91 12.65 4.0
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel $664,890 $649,377 $675,298
Supplies 5,340 5,135 5,600
City Support Services 709,039 897,237 974,666
Utility Services 232,362 261,206 285,125
Staff Support 39,076 26,250 36,000
Professional Services 216,399 89,125 102,599
Maintenance Services 13,946 14,500 10,000
Operating Equipment 300,645 165,805 320,369
Capital Outlay 37,103 28,070 35,000
Total $2,218,800 $2,136,705 2,444,657
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INFORMATION TECHNOLOGY
PROGRAM JUSTIFICATION AND ANALYSIS
The Information Technology FY 2020-21 Budget increases 14.4% from the FY
2019-20 year end estimates. Primary costs changes include increases in annual
software support costs, plus the addition of annual costs for new services such as
ADP, the new text archiving service, services added to allow work-from-home
options for staff, etc. Due to COVID-19, equipment purchases and regular desktop
replacements in Operating Equipment did not happen and will be increased in FY
2020-21. In addition, all cell phone expenses are now consolidated into the IT
budget and removed from various departments except for charges related to
enterprise funds in order to improve transparency. Cost reductions implemented
for FY 2020-21 include decreases in training, hardware purchases, consulting and
maintenance expenses.
Performance statistics reflect reduced productivity due to open positions and the
sudden shift of priorities in March as the City began to deal with the COVID 19
pandemic. These shifts in priorities
the FY. These costs are expected to improve as the d
are filled and the City adjusts to changes in operations as a result of the pandemic.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
INFORMATION TECHNOLOGY
======================
Personnel Services
853-511110 Regular 362,580 446,491 437,979 332,564 435,556 461,976 ____________
853-511120 Overtime 43,509 45,966 31,189 38,502 48,280 29,606 ____________
853-511180 LTD 918 1,194 1,358 320 320 1,432 ____________
853-511210 Longevity 3,352 4,373 4,800 5,080 4,830 5,383 ____________
853-511310 FICA - Employer 30,421 37,600 36,261 27,990 36,427 37,308 ____________
853-511350 TMRS-Employer 66,095 79,775 75,744 54,983 78,345 81,057 ____________
853-511410 Health-Employer 46,554 48,953 58,969 33,479 45,131 57,915 ____________
853-511500 Workers' Compensation 411 538 559 488 488 621 ____________
TOTAL Personnel Services 553,840 664,890 646,859 493,407 649,377 675,298
Supplies
853-521100 Office Supplies 1,564 1,784 2,000 1,239 1,960 2,000 ____________
853-521300 Motor Vehicle Supplies 9 71 800 0 800 800 ____________
853-521600 Equip Maint Supplies 5,600 3,485 3,500 1,049 2,375 2,800 ____________
TOTAL Supplies 7,173 5,340 6,300 2,288 5,135 5,600
City Support Services
853-532300 Computer Consulting 30,132 920 15,000 9,600 12,500 10,000 ____________
853-532355 Software Maint-City Wide 285,385 291,591 413,006 314,785 408,140 481,876 ____________
853-532360 Software Maint-Dept Specific 350,282 406,420 438,840 127,776 430,117 444,295 ____________
853-532400 Computer Fees & Licenses 17,667 10,108 70,015 16,403 46,480 38,495 ____________
TOTAL City Support Services 683,465 709,039 936,861 468,564 897,237 974,666
Utility Services
853-533300 Telephone/Land Line 40,865 44,810 56,975 27,972 54,040 62,770 ____________
853-533310 Telephone/Cell Phones 47,437 60,089 73,234 53,106 63,212 68,225 ____________
853-533320 Telephone/Air Cards 39,867 46,880 56,700 22,904 59,448 59,240 ____________
853-533330 Telephone/Internet 70,511 79,755 94,837 53,776 83,656 93,390 ____________
853-533500 Vehicle Fuel 851 828 1,500 295 850 1,500 ____________
TOTAL Utility Services 199,530 232,362 283,246 158,053 261,206 285,125
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support
853-535100 Uniforms 750 1,512 1,360 523 1,050 1,200 ____________
853-535300 Memberships 865 1,314 1,250 402 1,200 1,250 ____________
853-535500 Training/Travel 31,219 36,250 49,910 21,023 24,000 33,550 ____________
TOTAL Staff Support 32,834 39,076 52,520 21,947 26,250 36,000
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
853-541300 Other Consl/Prof Services 1,320 206,997 190,424 41,511 88,475 101,949 ____________
853-541800 IT Services-Web Design/Maint 5,745 9,402 0 0 650 650 ____________
TOTAL Professional Services 7,065 216,399 190,424 41,511 89,125 102,599
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
853-551300 Computer Maintenance 12,028 13,946 15,500 2,668 14,500 10,000 ____________
TOTAL Maintenance Services 12,028 13,946 15,500 2,668 14,500 10,000
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
853-571000 Furniture & Fixtures 2,499 797 1,050 372 500 500 ____________
853-571200 Vehicles & Access Under $5000 0 126 0 0 0 0 ____________
853-571300 Computer & Periphe. < $5000 248,918 206,184 237,042 89,116 142,550 297,369 ____________
853-571401 Communication Equip LESS $500 11,172 90,407 45,165 4,851 21,860 22,500 ____________
853-571800 Equipment under $5,000 0 3,132 0 895 895 0 ____________
TOTAL Operating Equipment 262,589 300,645 283,257 95,235 165,805 320,369
Capital Outlay
853-581200 Vehicles & Access. > $5000 0 25,430 0 0 0 35,000 ____________
853-581300 Computer & Periphe. > $5000 80,384 5,367 28,070 0 28,070 0 ____________
853-581800 Equipment Over $5,000 0 6,306 27,500 0 0 0 ____________
TOTAL Capital Outlay 80,384 37,103 55,570 0 28,070 35,000
________________________________________________________________________________________________________________________________________
TOTAL INFORMATION TECHNOLOGY 1,838,909 2,218,800 2,470,537 1,283,673 2,136,705 2,444,657
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DEPARTMENT: 866 HUMAN RESOURCES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Human Resources Department provides services and support in the areas of
recruitment, selection, staffing, benefits administration, labor law compliance,
performance management, employee development and relations, health and
wellness, and policy administration.
GOALS AND OBJECTIVES
Deliver HR services, programs, and communications that add value for our
prospective employees and current employees.
Compete for top talent with effective recruitment strategies and an efficient
recruitment processes.
Improve employee retention by leading efforts for adoption of strategies
which promote a diverse workforce and create a great work climate.
Support the talent development of our employees through professional and
career development.
Administer HR policy and programs effectively and efficiently, while
maintaining internal customer satisfaction and meeting budget constraints.
Ensure our compensation and performance management processes are
with the goals of the organization.
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HUMAN RESOURCES
ORGANIZATIONAL CHART
HUMAN RESOURCES 2018-19 2019-20 2020-21
Director 1 1 1
HR Manger 1 1 1
Senior Generalist 1 1 1
Generalist 1 1 1
Administrative Assistant 1 1 1
TOTAL POSITIONS 5 5 5
City Manager
Assistant City
Manager
Human
Resources
Purchaseing
& Asset
Management
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HUMAN RESOURCES
PERFORMANCE INDICATORS
Workload/Output Measures
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Total No. of Employees (Avg.) 456 460 460
# Full Time Employees (Avg.) 375 375 380
Job Announcements Posted 83 90 90
# Applications received 3,930 4,000 4,000
# Full Time Positions Filled 50 50 50
# Part Time Positions Filled 8 8 10
# Total Turnover 68 55 70
# Full Time Turnover 46 40 45
# Part Time Turnover 22 15 10
# Retirements 8 10 10
# FMLA Claims 53 43 50
# General Training Courses 14 15 15
# of tuition reimbursements 18 20 20
Budget 2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel $412,221 $416,457 $453,335
Supplies 606 2,200 2,700
Human Services 141,714 127,800 190,600
Operations Support 4,027 5,000 6,000
Staff Support 28,562 22,000 38,150
City Assistance 13,860 10,000 10,000
Professional Services 56,433 66,728 15,000
Operating Equipment 1,071 350 350
Total $658,495 $630,535 $716,135
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will increase 13.6% from the FY 2019-20 year end
estimate. FY 2019-20 had additional savings related to COVID-19 as training and
staff events did not happen. The increase represents returning to normal
operations.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
HUMAN RESOURCES
===============
Personnel Services
866-511110 Regular 282,257 302,120 289,120 227,528 297,388 302,654 ____________
866-511120 Overtime 1,584 0 340 537 1,000 259 ____________
866-511180 LTD 892 885 896 204 204 938 ____________
866-511210 Longevity 3,959 4,794 6,218 3,772 3,772 4,476 ____________
866-511310 FICA - Employer 21,295 23,927 22,605 17,118 22,235 23,501 ____________
866-511350 TMRS-Employer 46,331 50,443 47,220 33,397 46,425 50,129 ____________
866-511410 Health-Employer 34,301 24,568 39,157 28,936 40,108 50,987 ____________
866-511500 Workers' Compensation 378 534 372 325 325 391 ____________
866-511600 Unemployment Compensation 12,951 4,951 16,000 2,445 5,000 20,000 ____________
TOTAL Personnel Services 403,949 412,221 421,928 314,262 416,457 453,335
Supplies
866-521000 Operating Supplies 0 0 3,446 682 1,500 2,000 ____________
866-521100 Office Supplies 823 606 700 410 700 700 ____________
TOTAL Supplies 823 606 4,146 1,091 2,200 2,700
Human Services
866-531100 Pre-employment Check 5,071 5,018 4,000 1,404 4,000 4,000 ____________
866-531150 Interview Expenses 2,569 0 3,000 124 300 1,500 ____________
866-531160 COBRA FSA/HSA Adm Services 0 3,390 4,500 3,704 6,000 6,000 ____________
866-531170 Broker Services 0 75,000 75,000 50,000 75,000 75,000 ____________
866-531200 Medical Co-pay 1,950 1,061 3,000 600 1,500 3,000 ____________
866-531300 Employee Assistance 19,915 23,772 8,000 10,483 12,000 9,600 ____________
866-531400 Tuition Reimbursement 9,217 15,000 19,000 17,594 19,000 15,000 ____________
866-531500 Employee Wellness Program 5,450 6,634 57,000 2,983 5,000 57,000 ____________
866-531600 Training Classes 17,255 11,840 19,500 1,214 5,000 19,500 ____________
TOTAL Human Services 61,427 141,714 193,000 88,106 127,800 190,600
City Support Services
866-532400 Computer Fees & Licenses 204 0 0 0 0 0 ____________
TOTAL City Support Services 204 0 0 0 0 0
Utility Services
866-533320 Telepohne/Air Card 494 0 0 0 0 0 ____________
TOTAL Utility Services 494 0 0 0 0 0
Operations Support
866-534000 Postage 0 59 0 0 0 0 ____________
866-534100 Advertising 2,964 2,576 6,000 325 3,000 3,000 ____________
866-534200 Printing & Binding 1,261 1,393 3,000 1,280 2,000 3,000 ____________
866-534800 Temporary Empl. Services 4,114 0 0 0 0 0 ____________
TOTAL Operations Support 8,339 4,027 9,000 1,605 5,000 6,000
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Staff Support
866-535100 Uniforms 312 424 500 192 500 500 ____________
866-535210 Employee Recognition-Morale 5,961 21,432 28,150 8,743 12,000 28,150 ____________
866-535300 Memberships 2,292 2,175 2,500 1,140 2,500 2,500 ____________
866-535400 Publications 450 0 2,000 0 2,000 2,000 ____________
866-535500 Training/Travel 2,057 4,532 5,000 896 5,000 5,000 ____________
TOTAL Staff Support 11,073 28,562 38,150 10,972 22,000 38,150
City Assistance
866-537100 Medical Services 10,775 13,860 10,000 6,991 10,000 10,000 ____________
TOTAL City Assistance 10,775 13,860 10,000 6,991 10,000 10,000
Professional Services
866-541300 Other Consl/Prof Services 9,162 56,433 27,600 59,748 66,728 15,000 ____________
TOTAL Professional Services 9,162 56,433 27,600 59,748 66,728 15,000
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
866-571000 Furniture & Fixtures 613 210 350 349 350 350 ____________
866-571300 Computer & Periphe. < $5000 0 861 0 0 0 0 ____________
TOTAL Operating Equipment 613 1,071 350 349 350 350
________________________________________________________________________________________________________________________________________
TOTAL HUMAN RESOURCES 506,860 658,495 704,174 483,124 650,535 716,135
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DEPARTMENT: 868 FINANCE
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Prepare monthly financial reports for the City Manager, City Council and City
departments. Process all accounts payable and receivable in a timely manner ,
prepare 1099s, and prepare monthly bank reconciliations and investments report.
Maintain and process payroll for all city employees. Finance handles unclaimed
property and their subsequent disbursements to the individuals or the State.
Maintain and safe
fixed assets. Complete the annual budget and facilitate annual audit and
Comprehensive Annual Financial Report. The Finance Director also oversees the
Utility Billing and Municipal Court Divisions.
GOALS AND OBJECTIVES
Hire, train, and retain competent and caring employees.
Maintain financial systems to provide timely and accurate financial
information and reports to the City Manager, City Council, other City
departments, citizens, and other agencies.
Receive the Government Finance Officers Association Distinguished
Budget Award for the first time.
Receive the Government Finance Officers Association Certification of
Excellence in Financial Reporting for the 35th consecutive year.
Improve the 5 year budgeting and forecasting plan.
Update long term debt service plan.
ORGANIZATIONAL CHART
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FINANCE
ACCOUNTING 2018-19 2019-20 2020-21
Finance Director 1 1 1
Assistant Director 1 1 1
Staff Accountant 1 1 1
Financial Analyst 1 1 1
Accountant I 1 1 1
Senior AP Specialist 1 1 1
Administrative Assistant 1 1 1
TOTAL POSITIONS 7 7 7
City Manager
Executive
Director
Development
Finance
Billing Office Municipal Court
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FINANCE
PERFORMANCE INDICATORS
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Accounts payable checks 6,333 5,920 6,100
Number of Purchase Orders Processed 8,747 6,698 7,000
Effectiveness
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative 34 35 36
Quarterly Financials completed within 30
days 0 2 4
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel $554,199 $579,871 $601,642
Supplies 4,065 3,500 3,700
Staff Support 3,676 5,060 9,455
Professional Services 31,499 28,887 34,500
Operating Equipment 2,358 1,611 554
Total $595,797 $618,929 $649,851
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will increase 5.0% from the FY 2019-20 year end estimate
due to additional compensation awarded from the classification and compensation
study.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
FINANCE
=======
Personnel Services
868-511110 Regular 369,450 396,687 391,824 310,158 405,073 416,716 ____________
868-511120 Overtime 909 2,707 1,067 1,664 1,500 924 ____________
868-511180 LTD 1,181 1,161 1,215 295 295 1,292 ____________
868-511210 Longevity 10,314 11,310 9,457 9,457 9,457 10,770 ____________
868-511230 Certification Allowance 2,200 535 291 431 800 288 ____________
868-511310 FICA - Employer 28,446 31,488 30,780 23,708 31,887 32,762 ____________
868-511350 TMRS-Employer 61,740 66,658 64,296 46,398 66,609 69,883 ____________
868-511410 Health-Employer 48,803 43,086 60,522 47,214 63,808 68,462 ____________
868-511500 Workers' Compensation 480 568 506 442 442 545 ____________
TOTAL Personnel Services 523,522 554,199 559,958 439,767 579,871 601,642
Supplies
868-521000 Operating Supplies 2,365 1,873 2,700 1,843 2,500 2,700 ____________
868-521100 Office Supplies 1,257 2,192 1,000 422 1,000 1,000 ____________
TOTAL Supplies 3,622 4,065 3,700 2,265 3,500 3,700
City Support Services
868-532350 Software Maintenance 138 0 0 0 0 0 ____________
TOTAL City Support Services 138 0 0 0 0 0
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support
868-534200 Printing & Binding 1,200 0 0 0 0 0 ____________
TOTAL Operations Support 1,200 0 0 0 0 0
Staff Support
868-535100 Uniforms 242 252 320 0 250 320 ____________
868-535300 Memberships 994 695 1,435 690 1,310 1,435 ____________
868-535500 Training/Travel 6,703 2,729 7,700 2,951 3,500 7,700 ____________
TOTAL Staff Support 7,939 3,676 9,455 3,641 5,060 9,455
Professional Services
868-541300 Other Consl/Prof Services 13,755 7,285 14,669 13,887 13,887 15,000 ____________
868-541400 Auditor/Accounting Service 15,500 20,752 16,000 11,500 11,500 16,000 ____________
868-541650 Investment Management Fee 0 3,462 3,500 2,679 3,500 3,500 ____________
TOTAL Professional Services 29,255 31,499 34,169 28,066 28,887 34,500
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
868-571000 Furniture & Fixtures 0 1,502 518 518 518 250 ____________
868-571200 Office Equipment 0 855 1,093 1,093 1,093 304 ____________
TOTAL Operating Equipment 0 2,358 1,611 1,611 1,611 554
________________________________________________________________________________________________________________________________________
TOTAL FINANCE 565,676 595,797 608,893 475,350 618,929 649,851
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DEPARTMENT: HUMAN RESOURCES
DIVISION: 872 PURCHASING & ASSET MANAGEMENT
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Purchasing and Asset Management Department is responsible for managing
the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk
Management, and Safety functions for the City.
Manages all bids, quotes, contracts and agreements, City purch ases, warehouse
inventory, City property disposal, auctions, grants, and fleet vehicle registration
and titles.
The department is also responsible for the City Risk Management and Safety
program. Maintains the City Capital and Fixed Assets inventory, property and
liability insurance schedules, processes all insurance claims, insurance litigation,
and workers compensation, monitors all safety aspects of City functions,
schedules employee safety training, evaluates loss runs to identify trends and
mitigate risk.
GOALS AND OBJECTIVES
Maintain the highest levels of ethical practices for all department functions.
All City departments receive their orders in a timely manner to effectively
perform their job functions in an efficient manner.
Procure quality goods and services for all City departments, from
appropriate sources, using the most efficient and economical means at the
best possible price and make them available at the right place and time.
Use supply contracts and co-ops in order to improve delivery time of
particular items and to take advantage of quantity discounts.
Maintain a professional relationship with all City departments and vendors
insuring open communication.
Maintain the City Purchasing Manual, combining State and Local
Purchasing Legislation.
Program and oversee Purchasing training for employees to ensure
compliance with City Policy, State and Local Purchasing Legislation
Manage, review, and track City contracts and agreements. Notify
departments when contracts are expiring.
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PURCHASING & ASSET MANAGEMENT
Manage procedures for Capital and Fixed asset inventory and
accountability and conduct physical surveys of City property.
Manage disposal and auction activities for surplus, excess, and damaged
City property.
Manage insurance and Workers Compensation claims and
accident/incident reports with immediate response. Gather all information
for all incidents involving City property regardless of repair costs. Retain
claims, reports and litigation according to the Texas State Records
Retention Schedules.
Program and oversee safety training for employees to minimize accidents
and incidents and mitigate risk. Develop and Maintain the City Safety Policy.
ORGANIZATIONAL CHART
PURCHASING & ASSET MGMT. 2018-19 2019-20 2020-21
Purchasing Manager 1 1 1
Purchasing Specialist 1 1 1
Risk & Safety Specialist 1 1 1
TOTAL POSITIONS 3 3 3
City Manager
Assistant City
Manager
Human Resources
Purchasing &
Asset
Management
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PURCHASING & ASSET MANAGEMENT
PERFORMANCE INDICATORS
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Bids and Proposals Drafted 31 25 24
Bids and Proposals Responses 149 100 85
Contracts Reviewed 106 100 120
Meetings with Vendors 44 50 50
Research Requests 75 75 100
Workers Comp Claims Processed 45 40 35
Accident and Incident Investigated 74 50 75
Training Classes Held 22 25 30
Vehicles Processed (Titles, Gas Cards,
Plates) 245 250 250
Fixed Asset Modifications 288 144 50
GovDeals Items Processed 263 84 50
GovDeals Total Sales $151,688.04 $26,400.00 $25,000.00
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel $554,199 $579,871 $601,642
Supplies 4,065 3,500 3,700
Staff Support 3,676 5,060 9,455
City Assistance 31,499 28,887 34,500
Operating Equipment 2,358 1,611 554
Total $595,797 $618,929 $649,851
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will increase 5.0% from the FY 2019-20 year end estimate
due to personnel increase related to the classification and compensation study
recommendation.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PURCHASING & ASSET MGT
======================
Personnel Services
872-511110 Regular 143,307 159,444 156,297 124,012 162,056 162,751 ____________
872-511120 Overtime 0 0 0 5 0 0 ____________
872-511180 LTD 454 468 485 117 117 505 ____________
872-511210 Longevity 2,778 3,194 3,602 3,602 3,602 4,010 ____________
872-511230 Certification Allowance 0 0 0 700 700 0 ____________
872-511310 FICA - Employer 10,766 12,813 12,224 9,769 12,685 12,745 ____________
872-511350 TMRS-Employer 23,573 26,354 25,535 18,512 25,542 27,185 ____________
872-511410 Health-Employer 14,981 11,253 16,088 11,132 15,094 16,808 ____________
872-511500 Workers' Compensation 173 195 202 176 176 212 ____________
TOTAL Personnel Services 196,032 213,721 214,433 168,026 219,972 224,216
Supplies
872-521000 Operating Supplies 397 1,036 350 85 300 350 ____________
872-521100 Office Supplies 174 625 350 75 350 350 ____________
TOTAL Supplies 571 1,661 700 160 650 700
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services
872-533320 Telephone/Air Card 0 0 280 0 280 0 ____________
872-533500 Vehicle Fuel 253 0 0 0 0 0 ____________
TOTAL Utility Services 253 0 280 0 280 0
Operations Support
872-534000 Postage 24 0 50 0 0 50 ____________
872-534100 Advertising 1,049 5,819 6,000 2,335 4,500 6,000 ____________
872-534200 Printing & Binding 29 0 50 0 0 50 ____________
872-534740 Business Memberships 0 0 1,515 1,336 1,515 1,550 ____________
TOTAL Operations Support 1,102 5,819 7,615 3,671 6,015 7,650
Staff Support
872-535100 Uniforms 118 237 250 0 250 250 ____________
872-535300 Memberships 1,144 1,335 1,235 1,235 1,235 1,235 ____________
872-535500 Training/Travel 1,719 2,815 3,750 0 5,000 5,000 ____________
872-535510 Meeting Expenses 248 223 350 88 350 300 ____________
TOTAL Staff Support 3,229 4,609 5,585 1,323 6,835 6,785
City Assistance
872-537100 Medical Services 749 1,994 3,000 651 1,800 2,000 ____________
TOTAL City Assistance 749 1,994 3,000 651 1,800 2,000
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
872-571000 Furniture & Fixtures 546 170 320 0 320 600 ____________
872-571300 Computer & Periphe. < $5,000 0 0 1,250 0 0 0 ____________
872-571500 Operating Equipment 0 0 0 0 0 1,000 ____________
TOTAL Operating Equipment 546 170 1,570 0 320 1,600
Capital Outlay
872-581200 Vehicles & Access. > $5,000 28,058 0 0 0 0 0 ____________
TOTAL Capital Outlay 28,058 0 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL PURCHASING & ASSET MGT 230,539 227,974 233,183 173,831 235,872 242,951
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DEPARTMENT: PUBLIC WORKS
DIVISION: 877 FLEET SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Fleet Services provides maintenance, repair, upgrade and outfitting services for all
City owned vehicles and equipment totaling approximately 350 units . The list of
services include: P.M. services, fluid and filter changes, state inspections, tire
services, troubleshooting, diagnosis, and repair of mechanical and electrical
systems. Fleet Services also maintains motor pool services, vehicle and
equipment replacement schedules, spec'ing and standardization throughout the
fleet.
GOALS AND OBJECTIVES
Maintain and repair vehicles and equipment to increase their lifespan.
Optimize fleet availability by improving turn-around times.
Develop and implement fleet utilization guidelines and procedures.
Maintain and improve vehicle and equipment safety
ORGANIZATIONAL CHART
City Manager
Executive
Director
Operations
Fleet & Facilities
Fleet Services Facility Services
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FLEET MAINTENANCE
FLEET MAINTENANCE 2018-19 2019-20 2020-21
Assistant Director of Public Works 1 1 1
Administrative Assistant 1 1 1
Fleet Manager 1 1 1
Fleet Foreman 1 1 1
Mechanic I 4 4 4
TOTAL POSITIONS 8 8 8
PERFORMANCE INDICATORS
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Work Orders:
-Police Department vehicles and equipment 682 550 570
-EMS vehicles and equipment 461 425 440
-Streets vehicles and equipment 202 195 180
-Administration vehicles 15 3 5
-Animal Control vehicles 36 35 34
-Facilities Services vehicles 88 85 80
-Fire vehicles and equipment 256 245 250
-Fleet Service vehicles 82 70 70
-I.T 19 12 10
-Inspection vehicles
-Marshal Service vehicles 0 2 2
-Parks vehicles and equipment 121 115 110
-Water & Sewer vehicles and equipment 232 245 220
-Utility Billing vehicles 40 45 40
-Drainage vehicles and equipment 171 150 150
-Economic Development vehicles 3 8 6
Engineering vehicles 25 16 15
-Purchasing vehicles 1 1 1
-Operations (non-asset specific) 19 11 12
-Motor Pool vehicles 150 63 60
Work Orders(in-house)
Work Orders(outside vendors)
Total Work Orders Issued
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FLEET MAINTENANCE
Efficiency
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Hours Worked
Public Safety 2060.3 2325 2300
Public Works 1705.85 2750 2500
Administration Vehicles 28.00 10 5
Facilities Services Vehicles 178.90 240 200
Fleet Service Vehicles 121.1 120 120
I.T 38.90 20 15
Inspections vehicles
Parks vehicles and equipment 278.95 335 325
Economic Development vehicles 13.10 25 22.5
Engineering vehicles 59.20 40 40
Purchasing vehicles 2.00 0 0
Motor Pool vehicles 125.95 35 140
Fleet Operations 229.90 220 220
Total Hours Worked 4842.15 6120 5887.50
Effectiveness
2018-19
Actual
2019-20
Estimate
2020-21
Budget
% of all vehicles and equipment issues
resolved without recall 95 96 97
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel $271,778 $378,041 $511,614
Supplies 137,606 196,700 216,000
City Support Services 15,887 20,000 15,000
Utility Services 8,744 11,000 12,500
Staff Support 16,752 18,300 29,700
Maintenance Services 241,291 197,000 213,000
Operating Equipment 14,812 8,600 9,800
Capital Outlay 94,940 151,643 52,600
Total $801,810 $981,284 $1,060,214
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FLEET MAINTENANCE
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will increase 8.0% from the FY 2019-20 year end estimate
due to personnel expenditures. The increase comes from the anticipation of being
fully staffed including hiring of an Assistant Public Works Director and from
increases related to the classification and compensation study recommendation.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
FLEET SERVICE
=============
Personnel Services
877-511110 Regular 206,834 184,293 319,223 175,397 256,425 348,592 ____________
877-511120 Overtime 5,214 11,550 6,790 9,696 13,000 12,858 ____________
877-511180 LTD 647 537 990 147 147 1,081 ____________
877-511210 Longevity 2,693 1,598 2,834 2,090 2,090 3,578 ____________
877-511310 FICA - Employer 16,368 15,542 25,150 14,221 20,770 27,914 ____________
877-511350 TMRS-Employer 34,638 31,989 52,536 26,855 43,388 59,540 ____________
877-511410 Health-Employer 31,767 23,478 50,110 27,335 39,020 54,002 ____________
877-511500 Workers' Compensation 2,359 2,791 3,666 3,201 3,201 4,049 ____________
TOTAL Personnel Services 300,519 271,778 461,299 258,944 378,041 511,614
Supplies
877-521000 Operating Supplies 3,690 3,892 11,600 4,174 12,000 12,300 ____________
877-521005 Supplies - Inspection Sticker 2,219 2,490 2,900 1,762 2,900 2,900 ____________
877-521100 Office Supplies 631 799 800 459 800 800 ____________
877-521200 Oil Lube Suppl, Chem Supplies 17,938 14,190 14,700 13,215 14,500 18,500 ____________
877-521300 Motor Veh. Supplies 172,565 116,043 170,000 119,761 165,000 180,000 ____________
877-521600 Equip Maint Supplies 1,276 190 1,500 154 1,500 1,500 ____________
TOTAL Supplies 198,319 137,606 201,500 139,524 196,700 216,000
City Support Services
877-532400 Computer Fees & Licenses 13,118 15,887 11,500 5,517 20,000 15,000 ____________
TOTAL City Support Services 13,118 15,887 11,500 5,517 20,000 15,000
Utility Services
877-533500 Vehicle Fuel 10,578 8,744 11,500 4,582 11,000 12,500 ____________
TOTAL Utility Services 10,578 8,744 11,500 4,582 11,000 12,500
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support
877-535100 Uniforms 5,406 7,204 8,250 6,321 7,500 8,000 ____________
877-535200 Awards 0 51 407 45 100 500 ____________
877-535500 Training/Travel 2,772 9,247 5,182 2,223 10,000 20,000 ____________
877-535510 Meeting Expenses 497 251 400 162 700 1,200 ____________
TOTAL Staff Support 8,674 16,752 14,239 8,751 18,300 29,700
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
877-551000 Outside Fleet Repair 125,203 220,182 145,000 96,767 145,000 160,000 ____________
877-551050 Outside Collision Repair 43,130 13,404 35,000 18,366 32,000 35,000 ____________
877-551100 Building Maintenance 650 707 0 0 0 0 ____________
877-551400 Minor & Other Equip Maint 3,146 1,319 0 0 0 0 ____________
877-551800 Other Maintenance Agreements 11,246 5,679 10,000 0 20,000 18,000 ____________
TOTAL Maintenance Services 183,375 241,291 190,000 115,133 197,000 213,000
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
877-571500 Operating Equipment 8,790 14,812 4,800 2,755 8,600 9,800 ____________
TOTAL Operating Equipment 8,790 14,812 4,800 2,755 8,600 9,800
Capital Outlay
877-581200 Vehicles & Access. Over $5,00 26,641 28,697 151,643 151,643 151,643 52,600 ____________
877-581500 Equipment Over $5,000 0 66,243 0 0 0 0 ____________
TOTAL Capital Outlay 26,641 94,940 151,643 151,643 151,643 52,600
________________________________________________________________________________________________________________________________________
TOTAL FLEET SERVICE 750,015 801,809 1,046,481 686,848 981,284 1,060,214
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DEPARTMENT: PUBLIC WORKS
DIVISION: 878 Facility Services
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Facility Services supports, maintains, and provides custodial services for 27
facilities totaling 301.656 square feet. The City buildings include City Hall,
Administration Building, Police, Fire, EMS, Community Center Central, Community
Center North, City Council Chambers, Civic Center, Public Library, Visitor Center
(Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility,
Animal Control, Aquatic Center, Fire/EMS station on I.H.35, Marion EMS station,
Records, Fire Station #3, various offices, meeting/training rooms, and storage
areas. In addition, Facility Services provides function set up for events such as
City Council, Planning and Zoning, various Boards and Commissions, Department
meetings, Municipal Court, training seminars, elections, ground breaking
ceremonies and other special events.
GOALS AND OBJECTIVES
Provide quality customer services in an effective and efficient manner.
Promote and implement energy efficiency programs to reduce utility
consumption.
Provide high-quality preventative maintenance to extend the life of facilities.
Provide safe and clean facilities.
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FACILITY SERVICES
ORGANIZATION CHART
FACILITY SERVICES 2018-19 2019-20 2020-21
Facility Services Manager 1 1 1
Facility Services Supervisor 1 1 1
Facility Services Administrative
Assistant 1 1 1
Facilities Technician 3 3 3
HVAC Technician 1 1 1
Facilities Maint Foreman 1 1 1
Facilities Maint Worker I 2 2 2
TOTAL POSITIONS 10 10 10
.
PERFORMANCE INDICATORS
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Square footage maintained 267.578 286.636 301.656
City Buildings Maintained 24 26 27
Completed work orders 864 1010 1160
Internal Pest Control Services 120 130 140
City Manager
Executive
Director
Operations
Fleet & Facilities
Fleet Services Facility Services
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FACILITY SERVICES
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Electrical Repairs 76 216 310
Plumbing Repairs 43 50 80
HVAC Repairs 121 780 800
Carpentry 87 127 145
Misc. / other 537 567 582
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel $653,672 $724,385 $732,743
Supplies 102,432 69,054 145,900
City Support Services 0 200 5,000
Utility Services 176,962 186,000 171,000
Staff Support 5,605 8,800 12,800
Professional Services 82,988 92,000 85,746
Maintenance Services 427,285 469,299 428,536
Rental Equipment 400 500 500
Operating Equipment 5,670 1,500 16,500
Capital Outlay 36,438 35,000 30,000
Total $1,491,452 $1,586,738 $1,628,725
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget increases 2.6% from the FY 2019-20 year end estimates
due personnel expenditures related to the classification and compensation study
recommendation.
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101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
BUILDING MAINTENANCE
====================
Personnel Services
878-511110 Regular 490,969 433,234 420,105 353,051 464,953 460,029 ____________
878-511120 Overtime 21,522 19,583 19,012 17,856 20,000 22,769 ____________
878-511180 LTD 1,561 1,291 1,292 329 329 1,416 ____________
878-511210 Lonegevity 13,366 12,458 12,741 11,992 11,992 14,096 ____________
878-511230 Certification Allowance 1,708 1,200 1,302 762 1,200 1,276 ____________
878-511310 FICA-Employer 38,290 34,854 34,880 27,377 38,108 36,887 ____________
878-511350 TMRS-Employer 85,148 75,595 72,861 56,024 79,603 81,019 ____________
878-511410 Health-Employer 104,224 69,599 86,391 75,113 103,343 108,429 ____________
878-511500 Workman's Compensation 6,309 5,859 5,562 4,857 4,857 6,822 ____________
TOTAL Personnel Services 763,096 653,672 654,146 547,361 724,385 732,743
Supplies
878-521000 Operating Supplies 89,414 87,488 53,554 38,305 53,554 128,000 ____________
878-521100 Office Supplies 1,277 1,777 1,500 340 1,500 2,000 ____________
878-521200 Medical/Chem Supplies 12,336 10,878 13,000 4,633 13,000 13,000 ____________
878-521300 Motor Vehicle Supplies 1,150 764 500 0 500 1,400 ____________
878-521600 Equip Maint Supplies 1,969 1,525 1,500 0 500 1,500 ____________
TOTAL Supplies 106,145 102,432 70,054 43,278 69,054 145,900
City Support Services
878-532400 Computer Fees & Licenses 0 0 200 100 200 5,000 ____________
TOTAL City Support Services 0 0 200 100 200 5,000
Utility Services
878-533100 Gas Utility Service 3,705 5,634 5,000 3,432 5,000 5,000 ____________
878-533200 Electric Utility Service 119,391 122,101 118,000 65,662 118,000 118,000 ____________
878-533310 Telephone/Cell Phones 0 0 0 22 0 0 ____________
878-533410 Water Utility Service 55,667 41,513 40,000 43,997 55,000 40,000 ____________
878-533500 Vehicle Fuel 8,553 7,714 8,000 4,264 8,000 8,000 ____________
TOTAL Utility Services 187,316 176,962 171,000 117,377 186,000 171,000
Operations Support
878-534800 Temporary Empl. Services 30,671 0 0 0 0 0 ____________
TOTAL Operations Support 30,671 0 0 0 0 0
Staff Support
878-535100 Uniforms 6,161 3,567 5,000 3,142 5,000 5,000 ____________
878-535200 Awards 0 255 500 81 500 300 ____________
878-535300 Memberships 321 195 500 293 500 500 ____________
878-535500 Training/Travel 1,388 833 2,000 1,815 2,000 5,500 ____________
878-535510 Meeting Expense 876 755 1,500 247 800 1,500 ____________
TOTAL Staff Support 8,747 5,605 9,500 5,578 8,800 12,800
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
878-541300 Prof Services/Consultng 0 0 0 ( 581) 0 0 ____________
878-541310 Contractual Services 46,333 82,988 92,000 61,143 92,000 85,746 ____________
TOTAL Professional Services 46,333 82,988 92,000 60,563 92,000 85,746
Maintenance Services
878-551100 Building Maint Misc 176,366 401,087 475,566 124,018 446,299 395,000 ____________
878-551100.Building Maint Misc - PD 0 0 433 853 0 0 ____________
878-551100.Building Maint Misc - EMS1 0 0 158 158 0 0 ____________
878-551100.Building Maint Misc - FD1 0 0 266 264 0 0 ____________
878-551100.Building Maint Misc -F&F/PARK 0 0 280 280 0 0 ____________
878-551100.Building Maint Misc - SENIOR 0 0 658 658 0 0 ____________
878-551100.Building Maint Misc - LIB 0 0 2,515 2,140 0 0 ____________
878-551100.Building Maint Misc - AAC 0 0 219 196 0 0 ____________
878-551100.Building Maint Misc - BUNKER 0 0 600 600 0 0 ____________
878-551110.Sitework - FD2 0 0 1,195 1,195 0 0 ____________
878-551120.Roofing - CH 0 0 4,029 4,029 0 0 ____________
878-551130 Plumbing - Misc. 0 0 62 62 0 0 ____________
878-551130.Plumbing - ADM 0 0 1,255 1,638 0 0 ____________
878-551130.Plumbing - PD 0 0 1,280 1,480 0 0 ____________
878-551130.Plumbing - EMS1 0 0 299 290 0 0 ____________
878-551130.Plumbing - SENIOR C 0 0 217 217 0 0 ____________
878-551130.Plumbing - FD2 0 0 530 921 0 0 ____________
878-551130.Plumbing - EMS4 0 0 7 6 0 0 ____________
878-551130.Plumbing - LIB 0 0 749 9,616 0 0 ____________
878-551130.Plumbing - YMCA 0 0 1,683 1,683 0 0 ____________
878-551130.Plumbing - AAC 0 0 200 200 0 0 ____________
878-551140 Electric - Misc. 0 0 9,744 9,499 0 0 ____________
878-551140.Electric - CH 0 0 341 341 0 0 ____________
878-551140.Electric - ADM 0 0 0 193 0 0 ____________
878-551140.Electric - CIVIC C 0 0 471 691 0 0 ____________
878-551140.Electric - PD 0 0 538 538 0 0 ____________
878-551140.Electric - EMS1 0 0 210 210 0 0 ____________
878-551140.Electric - FD1 0 0 57 57 0 0 ____________
878-551140.Electric - F&F/PARKS 0 0 168 168 0 0 ____________
878-551140.Electric - 11CP 0 0 1,432 259 0 0 ____________
878-551140.Electric - PW 0 0 25 25 0 0 ____________
878-551140.Electric - EMS4 0 0 72 72 0 0 ____________
878-551140.Electric - LIB 0 0 9,158 9,158 0 0 ____________
878-551140.Electric - YMCA 0 0 424 424 0 0 ____________
878-551140.Electric - AAC 0 0 0 28 0 0 ____________
878-551140.Electric - FD3 0 0 0 181 0 0 ____________
878-551150 HVAC - Misc. 0 0 2,270 2,133 0 0 ____________
878-551150.HVAC - CIVIC C 0 0 69 5,822 0 0 ____________
878-551150.HVAC - PD 0 0 61 61 0 0 ____________
878-551150.HVAC - EMS1 0 0 523 523 0 0 ____________
878-551150.HVAC - EMS4 0 0 380 380 0 0 ____________
878-551150.HVAC - LIB 0 0 1,074 1,074 0 0 ____________
878-551150.HVAC - AAC 0 0 2,917 2,917 0 0 ____________
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
INTERNAL SERVICE
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
878-551150.HVAC - AQUATIC C 0 0 12,886 12,886 0 0 ____________
878-551150.HVAC - FD3 0 0 199 199 0 0 ____________
878-551160.Windows, Doors - CH 0 0 544 0 0 0 ____________
878-551160.Windows, Doors - CIVIC C 0 0 429 429 0 0 ____________
878-551160.Windows, Doors - PD 0 0 676 1,176 0 0 ____________
878-551160.Windows, Doors - EMS1 0 0 1,068 1,453 0 0 ____________
878-551160.Windows, Doors - FD1 0 0 0 602 0 0 ____________
878-551160.Windows, Doors - EMS/PURCH 0 0 602 235 0 0 ____________
878-551160.Windows, Doors - F&F/PARKS 0 0 235 0 0 0 ____________
878-551160.Windows, Doors - 11CP 0 0 2,349 260 0 0 ____________
878-551160.Windows, Doors - PW 0 0 280 280 0 0 ____________
878-551160.Windows, Doors -FD2 0 0 277 277 0 0 ____________
878-551160.Windows, Doors - LIB 0 0 0 544 0 0 ____________
878-551160.Windows, Doors - AAC 0 0 208 131 0 0 ____________
878-551170.Finishes - ADM 0 0 1,055 1,055 0 0 ____________
878-551170.Finishes - CIVIC C 0 0 1,140 1,140 0 0 ____________
878-551170.Finishes - PD 0 0 151 22,001 0 0 ____________
878-551170.Finishes - EMS1 0 0 16,345 17,926 0 0 ____________
878-551170.Finishes - F&F/PARKS 0 0 379 379 0 0 ____________
878-551170.Finishes - PW 0 0 141 141 0 0 ____________
878-551400 Minor & Other Equip Maint 6,318 6,259 5,000 3,502 5,000 0 ____________
878-551800 Other Maintenance Agreements 31,951 19,939 18,198 14,686 18,000 33,536 ____________
TOTAL Maintenance Services 214,636 427,285 584,297 264,555 469,299 428,536
Rental/Leasing
878-561100 Rental-Equipment 4,718 400 500 80 500 500 ____________
TOTAL Rental/Leasing 4,718 400 500 80 500 500
Operating Equipment
878-571600 Police/Fire/Medical Equipment 14,520 3,988 1,500 150 1,500 16,500 ____________
878-571700 Improvement Under $5,000 1,760 0 0 0 0 0 ____________
878-571800 Equipment Less $5,000 4,992 1,682 0 0 0 0 ____________
TOTAL Operating Equipment 21,272 5,670 1,500 150 1,500 16,500
Capital Outlay
878-581200 Vehicles & Access. Over $5,00 59,316 26,012 25,000 5,758 35,000 30,000 ____________
878-581800 Equipment Over $5,000 0 10,426 0 0 0 0 ____________
TOTAL Capital Outlay 59,316 36,438 25,000 5,758 35,000 30,000
________________________________________________________________________________________________________________________________________
TOTAL BUILDING MAINTENANCE 1,442,251 1,491,452 1,608,197 1,044,800 1,586,738 1,628,725
________________________________________________________________________________________________________________________________________
TOTAL INTERNAL SERVICE 5,334,250 5,994,326 6,671,465 4,147,625 6,210,063 6,742,533
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Charges/Transfers
900-548404 Transfer Out - Capital Projec 0 0 4,000,000 0 0 500,000 ____________
TOTAL Fund Charges/Transfers 0 0 4,000,000 0 0 500,000
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL PROJECTS 0 0 4,000,000 0 0 500,000
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DEPARTMENT: 901 CITY ASSISTANCE
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
The Senior Center is supported by contracting with the YMCA for programing and
a vendor to support the meal program. The Senior Center provides a social
environment for the local area seniors and a hot meal for them to enjoy.
The Patient Assistance program is an Interlocal Agreement between the City of
Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide
prescription medication free of charge or at a low cost to citizens of Schertz who
qualify for assistance under established guidelines. The Hospital agrees to
maintain a part-time intake and information office in Schertz. Prescription s will be
filled
hospital an agreed upon amount under the yearly contract. The Hospital agrees
to provide written reports to the City and to provide the City with the complete
budget for the H This contract is for $5,000.
Advocacy Center. The Center provides a warm, homelike environment for children
who visit to be interviewed about physical or sex
-being of the child to
prevent further trauma. This agreement is for $5,000
Transportation Assistance is provided through Alamo Regional Transit for senior
citizens.
Starting in 2016-17 the City has entered into a support agreement with the Schertz
Housing Authority to provide assistance in their mission of helping those in need
find suitable living spaces.
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
City Assistance $291,811 $317,666 $320,000
Operating Equipment 11,316 15,000 10,000
Total $303,127 $332,666 $330,000
PROGRAM JUSTIFICATION & ANALYSIS
The FY 2020-21 Budget will decrease 0.8% from the FY 2019-20 year end
estimate with no change in operations.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
CITY'S ASSISTANCE
=================
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Assistance
901-537300 Patient Assistence 5,000 5,000 5,000 5,000 5,000 5,000 ____________
901-537400 Transportation Assistance 28,872 42,666 45,000 42,666 42,666 45,000 ____________
901-537500 Children's Advocacy Assistanc 5,000 5,000 5,000 5,000 5,000 5,000 ____________
901-537600 Schertz Housing Authority 5,000 5,000 5,000 5,000 5,000 5,000 ____________
901-537700 Senior Citizens Program 259,751 234,145 260,000 164,101 260,000 260,000 ____________
TOTAL City Assistance 303,623 291,811 320,000 221,767 317,666 320,000
Operating Equipment
901-571600 Donation-Expense Sr. Center 8,467 11,316 10,000 4,322 15,000 10,000 ____________
TOTAL Operating Equipment 8,467 11,316 10,000 4,322 15,000 10,000
________________________________________________________________________________________________________________________________________
TOTAL CITY'S ASSISTANCE 312,091 303,127 330,000 226,089 332,666 330,000
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DEPARTMENT: 910 COURT RESTRICTED FUNDS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The court security fee and court technology fees are revenues that are restricted
on use. The court technology must only be spent to purchase new or replacement
devices to improve or maintain the efficiency of the Municipal Court. Approved
purchases are computers, servers where court files are stored and computerized
ticket writers. The court security fee can only be used to add or enha nce security
measure to the court room for the safety of staff and citizens. Currently the security
fee will be used to offset a Deputy Marshal position which provides security for the
Court.
2018-19 2019-20 2020-21
Budget Actual Estimate Budget
Operating Equipment $2,607 $19,765 $22,992
Total $2,607 $19,765 $22,992
PROGRAM JUSTIFICAITON & ANALYSIS
The FY 2020-21 Budget will increase $3,227 from the FY 2019-20 to match the
increase in court technology fee projections.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
COURT-RESTRICTED FUNDS
======================
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
910-571600 Court Technology Expenditure 6,500 2,607 22,992 0 19,765 22,992 ____________
TOTAL Operating Equipment 6,500 2,607 22,992 0 19,765 22,992
________________________________________________________________________________________________________________________________________
TOTAL COURT-RESTRICTED FUNDS 6,500 2,607 22,992 0 19,765 22,992
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
LIBRARY CAMPAIGN PROJECT
========================
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL MISC & PROJECTS 318,591 305,733 4,352,992 226,089 352,431 852,992
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 30,011,261 31,680,098 39,842,237 23,496,480 34,719,223 37,214,581
=========== =========== =========== =========== =========== ============ ============
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FUND: 505 INTEREST & SINKING FUND
DESCRIPTION
This fund is used to account for the accumulation of resources for and the
payment of general long term debt principal and interest on city debt. The
Interest & Sinking portion of the property taxes are directly deposited by the
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue
Taxes $6,414,868 $6,733,000 $6,980,821
Miscellaneous 170,594 127,500 115,000
Total $6,585,462 $6,860,500 $7,095,821
Expenses
Professional Service $48,880 $5,000 50,000
Debt Service 6,678,977 7,022,007 7,044,861
Total $6,727,858 $7,027,007 $7,094,861
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: Revenues for FY 2020-21 increase 3.4% from the FY 2019-20
estimate with higher property values.
Expenses: The FY 2020-21 Budget will increase 1.0% from the FY 2019-20 year
end estimate following the debt service schedule.
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PROPOSED BUDGET WORKSHEET
505-TAX I &S AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Taxes 6,148,041 6,414,868 6,733,000 6,626,502 6,733,000 6,980,821 ____________
Fund Transfers 0 0 144,003 0 0 0 ____________
Miscellaneous 6,557,697 170,594 150,000 68,920 127,500 115,000 ____________
TOTAL REVENUES 12,705,739 6,585,462 7,027,003 6,695,422 6,860,500 7,095,821
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861 ____________
TOTAL GENERAL GOVERNMENT 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861 ____________
TOTAL EXPENDITURES 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861
REVENUE OVER/(UNDER) EXPENDITURES ( 350,224) ( 142,396) ( 0) 886,041 ( 166,507) 960
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
505-TAX I &S AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Taxes
000-411900 Property Tax Revenue 6,148,041 6,414,868 6,733,000 6,626,502 6,733,000 6,980,821 ____________
TOTAL Taxes 6,148,041 6,414,868 6,733,000 6,626,502 6,733,000 6,980,821
Fund Transfers
000-481000 Transfer In - Reserves 0 0 144,003 0 0 0 ____________
TOTAL Fund Transfers 0 0 144,003 0 0 0
Miscellaneous
000-491000 Interest Earned 4,352 6,774 6,000 1,671 2,500 0 ____________
000-491200 Investment Income 57,576 44,102 44,000 17,249 25,000 15,000 ____________
000-495015 Contribution from SED 360,769 0 0 0 0 0 ____________
000-495020 Contribution From YMCA 100,000 100,000 100,000 50,000 100,000 100,000 ____________
000-497000 Misc Income 0 277 0 0 0 0 ____________
000-498000 Proceeds From Refunding Debt 6,035,000 19,442 0 0 0 0 ____________
TOTAL Miscellaneous 6,557,697 170,594 150,000 68,920 127,500 115,000 ____________
TOTAL REVENUES 12,705,739 6,585,462 7,027,003 6,695,422 6,860,500 7,095,821
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
505-TAX I &S AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Professional Services
101-541500 Paying Agent 4,150 4,350 5,000 2,000 5,000 5,000 ____________
101-541502 Cost of Bond Issuance 76,056 44,530 0 0 0 45,000 ____________
TOTAL Professional Services 80,206 48,880 5,000 2,000 5,000 50,000
Debt Service
101-555612 Bond-GO Refunding 2010-Princi 285,000 300,000 0 0 0 0 ____________
101-555612.Bond-GO Refundin 2010-Interes 38,475 4,500 0 0 0 0 ____________
101-555628 Bond-CO 2007-Principal 0 0 0 0 0 325,000 ____________
101-555628.Bond-CO 2007-Interest 0 0 0 0 0 98,800 ____________
101-555629 Bond-GO 2007 Principal 290,000 300,000 315,000 315,000 315,000 0 ____________
101-555629.Bond-GO 2007 Interest 136,312 124,305 111,823 59,117 111,823 0 ____________
101-555630 Bond-GO SR2008 Principal 475,000 0 0 0 0 0 ____________
101-555630.Bond-GO SR2008 Interest 9,809 0 0 0 0 0 ____________
101-555631 Bond-GO SR2009 Principal 550,000 93,575 0 0 0 0 ____________
101-555631.Bond-GO SR2009 Interest 249,138 120,100 0 0 0 0 ____________
101-555633 Bond-GO SR2011 Principal 240,000 250,000 260,000 260,000 260,000 270,000 ____________
101-555633.Bond-GO SR2011 Interest 327,038 318,463 308,888 157,044 308,888 296,938 ____________
101-555634 Bond-GO 2011A Refund-Principa 635,000 485,000 475,000 475,000 475,000 485,000 ____________
101-555634.Bond-GO 2011A Refund-Interest 87,701 74,515 63,551 34,542 63,551 52,367 ____________
101-555635 Bond-GO 2012 - Principal 335,000 345,000 355,000 355,000 355,000 365,000 ____________
101-555635.Bond-GO 2012 - Interest 168,095 157,945 149,170 77,248 149,170 138,370 ____________
101-555636 Tax Note - SR2013 - Principal 170,000 0 0 0 0 0 ____________
101-555636.Tax Note - SR2013 - Interest 1,445 0 0 0 0 0 ____________
101-555637 Tax Note - SR2013A - Principa 165,000 0 0 0 0 0 ____________
101-555637.Tax Note - SR2013A - Interest 1,072 0 0 0 0 0 ____________
101-555638 Bond-GO 2014 Refund-Principal 100,000 100,000 100,000 100,000 100,000 100,000 ____________
101-555638.Bond-GO 2014 Refund-Interest 289,775 286,775 283,775 142,638 283,775 280,775 ____________
101-555639 Tax Note - SR2015 - Principal 35,000 35,000 35,000 0 35,000 40,000 ____________
101-555639.Tax Note - SR2015 - Interest 2,532 1,923 1,313 652 1,313 700 ____________
101-555640 Bond-Ref 2015 Bond-Principal 490,000 660,000 675,000 675,000 675,000 690,000 ____________
101-555640.Bond-GO Ref 2015-Interest 92,725 81,225 66,188 37,313 66,188 47,400 ____________
101-555641 Tax Note - SR2015A-Principal 145,000 150,000 150,000 0 150,000 150,000 ____________
101-555641.Tax Note - SR2015A - Interest 11,507 9,267 7,007 3,504 7,007 4,697 ____________
101-555642 Bond-GO SR2016-Principal 205,000 215,000 225,000 225,000 225,000 235,000 ____________
101-555642.Bond-GO SR2016-Interest 167,606 159,206 150,406 77,453 150,406 141,207 ____________
101-555643 Bond-TaxableB CO SR2016-Princ 55,000 55,000 60,000 60,000 60,000 60,000 ____________
101-555643.Bond-Taxable CO SR2016-Intere 47,238 45,588 43,863 22,381 43,863 42,063 ____________
101-555644 Bond-NonTaxA CO SR2016-Princi 165,000 175,000 180,000 180,000 180,000 190,000 ____________
101-555644.Bond-NonTax CO SR2016-Interes 69,469 62,669 55,569 29,584 55,569 48,169 ____________
101-555645 Bond-CO SR2017-Principal 245,000 280,000 357,413 290,000 357,413 405,000 ____________
101-555645.Bond-CO SR2017 - Interest 178,688 139,025 63,063 67,413 63,063 126,800 ____________
101-555646 Bond-GO SR2017 - Principal 135,000 150,000 155,000 155,000 155,000 160,000 ____________
101-555646.Bond-GO SR2017 - Interest 143,944 114,225 109,650 55,988 109,650 104,925 ____________
101-555647 Bond-GO 2018 Refund- Principa 0 550,000 560,000 560,000 560,000 570,000 ____________
101-555647.Bond-GO 2018 Refund - Interes 73,567 122,112 110,346 58,141 110,346 98,368 ____________
101-555648 Bond-CO SR2018 - Principal 0 210,000 220,000 220,000 220,000 235,000 ____________
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PROPOSED BUDGET WORKSHEET
505-TAX I &S AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
101-555648.Bond-CO 2018 - Interest 0 214,951 187,263 96,381 187,263 175,888 ____________
101-555649 Bond-GO 2018 Ref - Principal 0 95,000 580,000 580,000 580,000 530,000 ____________
101-555649.Bond-GO 2018 Ref - Interest 0 193,609 227,444 120,972 227,444 199,694 ____________
101-555650 Bond-CO 2019-Principal 0 0 250,000 250,000 250,000 255,000 ____________
101-555650.Bond-CO 2019-Interest 0 0 130,275 67,013 130,275 122,700 ____________
TOTAL Debt Service 6,816,134 6,678,977 7,022,003 5,807,381 7,022,007 7,044,861
Other Financing Sources
101-556300 Payment To Refund Debt 6,159,623 0 0 0 0 0 ____________
TOTAL Other Financing Sources 6,159,623 0 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861
=========== =========== =========== =========== =========== ============ ============
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FUND: 202 WATER & SEWER
DESCRIPTION
and solid waste functions and is managed by the Public Works Department. Staff
is responsible for the
and wastewater service and infrastructure. This includes the water distribution
ansport is the Schertz-Seguin Local
Government Corporation. Wastewater treatment is handled by the Cibolo Creek
Municipal Authority. Garbage collection is handled by Bexar Waste.
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenues
Franchises $224,928 $261,992 $238,750
Permits 0 3,000 0
Fees 24,575,500 25,907,843 24,803,500
Fund Transfers 348,302 146,400 146,400
Miscellaneous 2,476,326 855,618 315,718
Total $27,124,473 $27,174,853 $25,504,368
Expenses
Non Departmental $4,691,243 $4,215,105 $0
Business Office 828,453 965,105 901,536
W&S Administration 23,542,137 23,229,289 23,828,299
Projects 0 1,638,000 0
Total $28,233,380 $29,082,394 $24,727,835
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2020-21 are expected to decrease 6.1% from the FY
2019-20 year end estimate with lower water and sewer fees after COVID-19.
Expenses: The FY 2020-21 Budget decreases 15.0% from the FY 2019-20 year
end estimates due to fewer projects being funded which offset increases in the
W&S Administration.
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Franchises 263,469 224,928 227,380 261,992 261,992 238,750 ____________
Permits 0 0 0 3,000 3,000 0 ____________
Fees 23,293,054 24,074,917 24,575,500 18,656,813 25,907,843 24,803,500 ____________
Fund Transfers 141,510 348,302 4,271,255 109,800 146,400 146,400 ____________
Miscellaneous 3,495,149 2,476,326 465,218 310,442 855,618 315,718 ____________
TOTAL REVENUES 27,193,182 27,124,473 29,539,353 19,342,047 27,174,853 25,504,368
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 5,877,000 3,862,790 3,250,000 0 3,250,000 0 ____________
BUSINESS OFFICE 822,393 828,453 946,023 681,054 965,105 901,536 ____________
TOTAL GENERAL GOVERNMENT 6,699,393 4,691,243 4,196,023 681,054 4,215,105 901,536
PUBLIC WORKS
W & S ADMINISTRATION 21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299 ____________
TOTAL PUBLIC WORKS 21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299
MISC & PROJECTS
PROJECTS 0 0 1,638,000 139,507 0 0 ____________
TOTAL MISC & PROJECTS 0 0 1,638,000 139,507 0 0 ____________
TOTAL EXPENDITURES 28,476,512 28,233,380 29,539,353 17,164,522 27,444,394 24,729,835
REVENUE OVER/(UNDER) EXPENDITURES ( 1,283,330) ( 1,108,907) 0 2,177,525 ( 269,541) 774,533
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Franchises
000-421490 Cell Tower Leasing 263,469 224,928 227,380 261,992 261,992 238,750 ____________
TOTAL Franchises 263,469 224,928 227,380 261,992 261,992 238,750
Permits
000-436010 Network Nodes 0 0 0 3,000 3,000 0 ____________
TOTAL Permits 0 0 0 3,000 3,000 0
Fees
000-455200 Garbage Collection Fee 4,960,183 5,130,049 5,280,000 3,869,479 5,200,000 5,280,000 ____________
000-455500 Water & Sewer Transfer Fee ( 10) 10 0 0 0 0 ____________
000-455600 Fire Line Fees 29,015 33,160 33,000 0 0 33,000 ____________
000-455700 Recycle Fee Revenue 305,469 328,531 336,000 247,345 330,000 336,000 ____________
000-455800 W&S Line Constructn Reimbur 36,474 23,182 20,000 21,427 21,427 20,000 ____________
000-457100 Sale of Water 10,666,527 11,089,576 10,914,000 8,310,357 12,000,000 11,100,000 ____________
000-457110 Edwards Water Lease 54,872 34,244 40,000 55,616 55,616 40,000 ____________
000-457120 Water Transfer Charge-Selma 26,420 50,571 30,000 17,169 34,000 30,000 ____________
000-457200 Sale of Meters 143,916 95,390 120,000 83,360 103,000 120,000 ____________
000-457400 Sewer Charges 6,816,996 7,281,618 7,550,000 5,917,379 7,900,000 7,592,000 ____________
000-457500 Water Penalties 250,316 5,659 250,000 132,205 260,000 250,000 ____________
000-459200 NSF Check Fee-Water&Sewer 2,875 2,925 2,500 2,475 3,800 2,500 ____________
TOTAL Fees 23,293,054 24,074,917 24,575,500 18,656,813 25,907,843 24,803,500
Fund Transfers
000-486000 Transfer In - Reserves 0 0 4,124,855 0 0 0 ____________
000-486100 Transfer In 0 207,302 0 0 0 0 ____________
000-486204 Interfnd Chrg-Drainage Billin 141,510 141,000 146,400 109,800 146,400 146,400 ____________
TOTAL Fund Transfers 141,510 348,302 4,271,255 109,800 146,400 146,400
Miscellaneous
000-490000 Misc Charges 10,989 10,434 5,000 5,787 10,400 10,500 ____________
000-491000 Interest Earned 44,859 69,496 75,000 22,036 440,000 40,000 ____________
000-491200 Investment Income 158,054 227,580 240,000 136,361 200,000 120,000 ____________
000-495013 Capital Contribution-W&S 3,132,348 1,975,524 0 0 0 0 ____________
000-496000 Water Construction Reserve Ac 1 0 0 1 0 0 ____________
000-497000 Misc Income-W&S 17,267 55,590 20,000 75,537 80,000 20,000 ____________
000-498110 Salary Reimb-SSLGC 131,630 137,703 125,218 70,720 125,218 125,218 ____________
000-498200 Reimbursmnt-W&S Project 1 0 0 0 0 0 ____________
TOTAL Miscellaneous 3,495,149 2,476,326 465,218 310,442 855,618 315,718 ____________
TOTAL REVENUES 27,193,182 27,124,473 29,539,353 19,342,047 27,174,853 25,504,368
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Charges/Transfers
101-548406 Transfer To Public Improvemen 5,825,000 3,800,000 3,250,000 0 3,250,000 0 ____________
TOTAL Fund Charges/Transfers 5,825,000 3,800,000 3,250,000 0 3,250,000 0
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Other Financing Sources
101-556000 Issuance Costs 52,000 62,790 0 0 0 0 ____________
TOTAL Other Financing Sources 52,000 62,790 0 0 0 0
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 5,877,000 3,862,790 3,250,000 0 3,250,000 0
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DEPARTMENT: FINANCE
DIVISION: 176 WATER AND SEWER UTILITY BILLING
FUND: 202 WATER AND SEWER
DEPARTMENT DESCRIPTION
Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility
payments and post to
Conduct sewer averaging annually. Collect payments for other departments.
Collect debt for various departments. Solve complaints in timely and fair manner.
Collect payments for other utilities and service providers. Take care of meter box
maintenance.
GOALS AND OBJECTIVES
Continue to provide friendly and efficient services to our customers.
To encourage and educate our customers to use delivery of e-mail
statements.
To encourage and educate our customers to pay their utility bill by using
automatic draft payments services, online web payments, and e-
services through their financial institution.
To read water meters in a safe, reliable, and efficient manner
Provide accurate and expedited utility billing statements
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UTILITY BILLING
ORGANIZATIONAL CHART
UTILITY BILLING 2018-19 2019-20 2020-21
Utility Billing Manager 1 1 1
Utility Billing Asst. Manager 1 1 1
Utility Billing Clerk II 2 2 0
Utility Billing Clerk 2 2 4
Meter Tech I 2 2 3
Meter Tech II 1 1 0
TOTAL POSITIONS 9 9 9
City Manager
Executive
Director Services
Finance
Utility Billing Municipal Court
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UTILITY BILLING
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel Services $434,343 $481,310 $496,696
Supplies 2,308 3,200 5,100
City Support Services 250 42,900 5,000
Utility Services 6,763 9,200 9,200
Operations Support 126,535 124,500 120,500
Staff Support 4,822 4,460 6,400
Professional Services 246,532 242,800 253,000
Maintenance Services 6,540 6,500 5,040
Operating Equipment 360 430 600
Capital Outlay 0 49,805 0
Total $828,453 $965,105 $901,536
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget decreases 9.6% from the FY 2019-20 year end estimate.
Personnel increases from the classification and compensation study
recommendation are offset by no capital outlay purchases and no software
upgrades for FY 2020-21.
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
BUSINESS OFFICE
===============
Personnel Services
176-511110 Regular 293,782 298,731 317,221 244,336 317,221 325,655 ____________
176-511120 Overtime 6,797 4,945 3,200 4,294 6,000 6,845 ____________
176-511180 LTD 891 816 983 221 221 1,010 ____________
176-511210 Longevity 5,611 4,646 5,546 5,546 5,546 6,164 ____________
176-511310 FICA - Employer 22,643 23,430 24,936 18,715 24,936 25,908 ____________
176-511350 TMRS-Employer 54,856 49,628 52,676 36,481 52,676 55,261 ____________
176-511410 Health-Employer 67,161 50,494 73,290 54,008 73,290 74,167 ____________
176-511500 Workers' Compensation 1,461 1,654 1,626 1,420 1,420 1,686 ____________
TOTAL Personnel Services 453,201 434,343 479,478 365,021 481,310 496,696
Supplies
176-521000 Operating Supplies 1,164 873 1,700 1,505 1,700 3,000 ____________
176-521100 Office Supplies 1,752 1,435 2,100 845 1,500 2,100 ____________
TOTAL Supplies 2,916 2,308 3,800 2,351 3,200 5,100
Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
176-532400 Computer Fees & Licenses 0 0 0 42,271 42,271 0 ____________
176-532900 Contingencies 1 250 4,501 629 629 5,000 ____________
TOTAL City Support Services 1 250 4,501 42,900 42,900 5,000
Utility Services
176-533310 Telephone/Cell Phone 1,026 1,914 2,345 1,562 1,700 3,200 ____________
176-533500 Vehicle Fuel 0 4,849 9,000 5,159 7,500 6,000 ____________
TOTAL Utility Services 1,026 6,763 11,345 6,721 9,200 9,200
Operations Support
176-534000 Postage 72,670 80,006 93,000 52,794 75,000 90,000 ____________
176-534200 Printing & Binding 43,682 41,915 56,000 14,454 40,000 21,000 ____________
176-534300 Equipment Maintenance - Copie 9,028 4,614 9,500 0 9,500 9,500 ____________
176-534800 Temporary Empl. Services 16,037 0 0 0 0 0 ____________
TOTAL Operations Support 141,417 126,535 158,500 67,248 124,500 120,500
Staff Support
176-535100 Uniforms 2,715 1,950 2,709 1,341 2,000 2,300 ____________
176-535200 Awards 30 193 200 0 200 200 ____________
176-535300 Memberships 30 30 100 37 10 100 ____________
176-535500 Training/Travel 802 2,516 3,500 1,636 2,000 3,500 ____________
176-535510 Meeting Expenses 179 133 250 222 250 300 ____________
TOTAL Staff Support 3,755 4,822 6,759 3,236 4,460 6,400
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
176-541800 Credit Card Fees 208,802 243,699 240,000 168,800 240,000 250,000 ____________
176-541810 Credit Cards Fees - AMEX 1,498 2,833 3,000 1,183 2,800 3,000 ____________
TOTAL Professional Services 210,300 246,532 243,000 169,982 242,800 253,000
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
176-551800 Other Maintenance Agreements 6,120 6,540 8,040 3,360 6,500 5,040 ____________
TOTAL Maintenance Services 6,120 6,540 8,040 3,360 6,500 5,040
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
176-571000 Furniture & Fixtures 3,147 360 600 430 430 600 ____________
176-571400 Communication Equip LESS $500 510 0 0 0 0 0 ____________
TOTAL Operating Equipment 3,657 360 600 430 430 600
Capital Outlay
176-581200 Vehicles & Access. Over $5,00 0 0 30,000 0 30,000 0 ____________
176-581700 IMPROVEMENTS OVER $5,000 0 0 0 19,805 19,805 0 ____________
TOTAL Capital Outlay 0 0 30,000 19,805 49,805 0
________________________________________________________________________________________________________________________________________
TOTAL BUSINESS OFFICE 822,393 828,453 946,023 681,054 965,105 901,536
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 6,699,393 4,691,243 4,196,023 681,054 4,215,105 901,536
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DEPARTMENT: PUBLIC WORKS
DIVISION: 575 WATER & SEWER ADMINISTRATION
FUND: 202 WATER AND SEWER
DEPARTMENT DESCRIPTION
The Water and Wastewater division of Public Works p rovides reliable water and
wastewater services to all Schertz residents through maintenance, repair, strategic
planning, inspection of new infrastructure, and the expansion of water and
wastewater services. the
employees offer excellent customer service, participate in community events,
provide a weekly chipping service, meet with developers and utility providers,
review plat and subdivision plans, as well as review water and wastewater
construction plans. In addition, the Water and Wastewater division o versees the
drought and water conservation plans/ordinance, provides letters of availability
and Certificates of Convenience and Necessity, assists other departments, and
conduct department training, education, and planning.
GOALS AND OBJECTIVES
Provide an efficient and reliable water and wastewater system that meets
all of the State rules and regulations.
Ensure an adequate future water supply.
Engage personnel in making decisions to strengthen ability to respond
promptly to daily events.
Emphasize safety to our employees to reduce preventable accidents.
Promote water conservation, delivery of quality services, and providing
accurate and timely responses to customer requests.
ORGANIZATION CHART
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WATER AND SEWER ADMINISTRATION
WATER & SEWER ADMINISTRATION 2018-19 2019-20 2020-21
Director 1 1 1
Assistant Director(Water/Wastewater Manager) 1 1 1
Senior Administrative Assistant 1 1 1
Clerk/Dispatcher 1 1 1
Schertz-Seguin Local Government Corp Gen Mgr 1 1 1
Water & Sewer Supervisor (Superintendent) 1 1 1
Water & Sewer Foreman 1 1 1
Serviceman III 1 1 1
Serviceman II 5 5 5
Serviceman I 10 10 10
TOTAL POSITIONS 23 23 23
City Manager
Executive
Director
Operations
Public Works
Streets Water & Sewer Drainage
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WATER AND SEWER ADMINISTRATION
PERFORMANCE INDICATORS
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Water Accounts 16434 16734 17000
Miles of Water Main 227 230 232
Miles of Sewer Main 115 118 122
Efficiency
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Gallons Pumped (Edwards), acre feet 125 135 138
Gallons Received (SSLGC), acre feet 5224 6000 6000
Gallons Distributed, acre feet 4937 5300 5500
Effectiveness
2018-19
Actual
2019-20
Estimate
2020-21
Budget
New Meter Installed 311 350 350
New Service Taps 0 10 10
Water Service Calls 1085 1250 1250
Water Main Break, Service Repair Calls 1079 1200 1200
Sewer Backup and Repair Calls 784 825 850
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WATER AND SEWER ADMINISTRATION
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Personnel Services $1,350,479 $1,494,633 $1,543,403
Supplies 313,562 222,200 187,500
City Support Services 52,962 62,860 166,535
Utility Services 3,480,075 3,554,550 3,575,800
Operations Support 9,193 11,250 11,300
Staff Support 35,762 38,000 39,500
City Assistance 205 500 500
Professional Services 373,084 349,000 409,615
Fund Charges/Transfers 8,545,539 6,355,534 6,470,624
Maintenance Services 8,857,026 8,835,140 9,166,090
Other Costs 38,436 40,000 40,000
Debt Service 480,954 2,100,622 2,106,932
Rental/Leasing (30,307) 4,000 4,500
Operating Equipment 35,167 12,000 8,000
Capital Outlay 0 149,000 98,000
Total $23,542,137 $23,229,289 $23,828,299
Projects $0 $1,638,000 $0
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will increase 2.6% from the FY 2019-20 year end estimate
for increased sewer treatment costs from the new winter average. Additional
increases include personnel expenditures related to being fully staffed and for the
classification and compensation study recommendation.
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2020
PUBLIC WORKS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
W & S ADMINISTRATION
====================
Personnel Services
575-511110 Regular 814,575 882,187 949,873 809,169 949,873 988,783 ____________
575-511120 Overtime 35,780 40,045 17,945 40,069 53,000 21,213 ____________
575-511180 LTD 2,577 2,618 3,005 719 719 3,160 ____________
575-511210 Longevity 22,187 20,146 27,542 22,381 22,381 24,270 ____________
575-511230 Certification Allowance 13,606 15,798 13,201 10,948 13,201 13,201 ____________
575-511240 Vehicle/phone Allowance 0 0 0 519 900 900 ____________
575-511310 FICA - Employer 63,139 70,862 76,758 63,294 76,758 79,885 ____________
575-511350 TMRS-Employer 150,648 153,905 160,789 127,161 160,789 170,396 ____________
575-511410 Health-Employer 149,132 155,416 208,469 167,536 208,469 231,608 ____________
575-511500 Workers' Compensation 8,212 9,503 9,783 8,543 8,543 9,987 ____________
TOTAL Personnel Services 1,259,856 1,350,479 1,467,365 1,250,338 1,494,633 1,543,403
Supplies
575-521000 Operating Supplies 8,247 11,240 9,000 5,807 9,000 9,000 ____________
575-521100 Office Supplies 1,004 1,478 1,500 1,398 1,500 1,500 ____________
575-521200 Medical/Chem Supplies 1,023 955 1,500 812 1,200 1,500 ____________
575-521400 Plumbing Supplies 17,818 78,927 50,000 29,202 50,000 50,000 ____________
575-521405 Water Meters-New 150,235 220,754 125,000 119,508 160,000 125,000 ____________
575-521600 Equip Maint Supplies 9 208 500 0 500 500 ____________
TOTAL Supplies 178,336 313,562 187,500 156,727 222,200 187,500
Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
575-532500 City Insurance-Commercial 45,441 51,068 50,068 56,697 56,697 57,000 ____________
575-532800 Employee Appreciation Events 1,953 1,894 2,500 1,996 2,500 2,500 ____________
575-532900 Contingencies 12,435 0 107,035 3,663 3,663 107,035 ____________
TOTAL City Support Services 59,829 52,962 159,603 62,356 62,860 166,535
Utility Services
575-533100 Gas Utility Service 1,178 1,377 1,500 1,321 1,500 1,500 ____________
575-533200 Electric Utility Service 295,137 302,733 320,000 179,781 305,000 320,000 ____________
575-533310 Telephone/Cell Phones 2,729 2,543 3,500 1,422 3,000 3,500 ____________
575-533320 Telephone/Air Cards 218 170 800 124 350 800 ____________
575-533400 Water Purchase 3,175,122 3,129,241 3,200,000 2,322,605 3,200,000 3,200,000 ____________
575-533410 Water Utility Service 9,456 1,538 10,000 1,264 2,200 10,000 ____________
575-533500 Vehicle Fuel 44,240 42,472 40,000 28,239 42,500 40,000 ____________
TOTAL Utility Services 3,528,081 3,480,075 3,575,800 2,534,756 3,554,550 3,575,800
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2020
PUBLIC WORKS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Operations Support
575-534000 Postage 207 272 300 147 250 300 ____________
575-534100 Advertising 971 2,950 5,000 3,350 5,000 5,000 ____________
575-534200 Printing & Binding 38 284 500 0 500 500 ____________
575-534300 Equipment Maintenance - Copie 5,202 5,687 5,500 4,880 5,500 5,500 ____________
TOTAL Operations Support 6,419 9,193 11,300 8,377 11,250 11,300
Staff Support
575-535100 Uniforms 8,982 17,645 15,000 14,871 15,000 16,500 ____________
575-535300 Memberships 5,758 5,946 6,000 5,701 6,000 6,000 ____________
575-535500 Training/Travel 8,973 11,013 15,000 10,085 15,000 15,000 ____________
575-535510 Meeting Expenses 1,648 1,158 2,000 1,124 2,000 2,000 ____________
575-535600 Professional Certification 222 0 0 0 0 0 ____________
TOTAL Staff Support 25,583 35,762 38,000 31,781 38,000 39,500
City Assistance
575-537100 Medical Services 333 205 1,500 76 500 500 ____________
TOTAL City Assistance 333 205 1,500 76 500 500
Professional Services
575-541200 Legal Svcs 211,625 178,159 200,000 202,548 220,000 200,000 ____________
575-541300 Other Consl/Prof Services 102,431 82,647 112,965 24,655 29,000 112,965 ____________
575-541305 Cell Tower Management Fees 64,122 80,634 68,214 77,585 80,000 71,650 ____________
575-541400 Auditor/Accounting Service 24,000 30,644 24,000 19,000 19,000 24,000 ____________
575-541500 Paying Agent 800 1,000 1,000 600 1,000 1,000 ____________
575-541650 Misc Expenses 203 0 0 0 0 0 ____________
TOTAL Professional Services 403,181 373,084 406,179 324,388 349,000 409,615
Fund Charges/Transfers
575-548040 Contribution To CVLGC 300,000 480,000 100,000 100,000 100,000 300,000 ____________
575-548050 Contribution to SSLG 2,906,068 3,807,218 4,006,734 3,646,879 4,006,734 3,875,323 ____________
575-548060 Contribution to CCMA 410,650 577,775 726,800 103,925 726,800 723,850 ____________
575-548101 Transfer Out - General Fund 0 0 4,000 0 4,000 4,000 ____________
575-548106 Transfer Out- Special Events 3,640 0 0 0 0 0 ____________
575-548600 Inter-fund Charges-Admin 1,344,140 1,365,998 1,385,000 1,038,750 1,385,000 1,450,827 ____________
575-548610 Interfund Charge-Fleet 129,890 140,288 132,937 99,703 133,000 116,624 ____________
575-548700 Bad Debt Expense 70,807 0 0 0 0 0 ____________
575-548800 Depreciation Expense 2,150,733 2,162,879 0 0 0 0 ____________
575-548900 Amortization Expense 0 11,381 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 7,315,927 8,545,539 6,355,471 4,989,257 6,355,534 6,470,624
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2020
PUBLIC WORKS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Maintenance Services
575-551100 Building Maintenance 1,572 6 5,000 1,639 5,000 5,000 ____________
575-551300 Computer Maintenance 6,218 6,377 17,500 8,992 12,000 17,500 ____________
575-551400 Minor & Other Equip Maint 25 167 2,500 1,124 2,500 2,500 ____________
575-551500 Water Maintenance 138,060 152,846 155,000 27,588 155,000 155,000 ____________
575-551510 Waste Contractor Expense 4,687,548 4,848,197 4,540,000 2,943,964 4,500,000 4,721,600 ____________
575-551520 Sewer Treatment-CCMA/MUD 3,636,298 3,797,306 4,316,000 2,176,733 4,000,000 4,100,000 ____________
575-551530 Sewer Maintenance 28,650 32,067 84,000 68,438 80,000 84,000 ____________
575-551540 I&I Maintenance 0 6,033 60,000 0 60,000 60,000 ____________
575-551600 Street Maintenance Materials 20,867 13,736 20,000 18,784 20,000 20,000 ____________
575-551720 Low Flow Rebate Program 50 50 250 300 400 250 ____________
575-551800 Other Maintenance Agreements 260 240 240 160 240 240 ____________
TOTAL Maintenance Services 8,519,547 8,857,026 9,200,490 5,247,722 8,835,140 9,166,090
Other Costs
575-554100 State Water Fees-TCEQ 36,615 38,436 40,000 36,605 40,000 40,000 ____________
TOTAL Other Costs 36,615 38,436 40,000 36,605 40,000 40,000
Debt Service
575-555900 Debt Service 0 0 1,500,000 1,240,000 1,500,000 1,560,000 ____________
575-555900.Interest Expense 382,603 480,954 600,622 311,501 600,622 546,932 ____________
TOTAL Debt Service 382,603 480,954 2,100,622 1,551,501 2,100,622 2,106,932
Rental/Leasing
575-561000 Rental-Building & Land 2,783 2,866 3,500 2,952 3,500 3,500 ____________
575-561100 Rental-Equipment 0 0 1,000 0 500 1,000 ____________
575-561200 Lease/Purchase Payments 54,000 ( 33,173 ) 0 104,000 0 0 ____________
TOTAL Rental/Leasing 56,783 ( 30,307) 4,500 106,952 4,000 4,500
Operating Equipment
575-571000 Furniture & Fixtures 1,072 3,321 5,000 2,247 5,000 5,000 ____________
575-571200 Vehicles & Access. LESS $5,00 0 3,621 0 0 0 0 ____________
575-571500 Minor Equipment 2,954 0 3,000 6,364 7,000 3,000 ____________
575-571800 Equipment Under $5,000 0 28,224 0 0 0 0 ____________
TOTAL Operating Equipment 4,025 35,167 8,000 8,611 12,000 8,000
Capital Outlay
575-581200 Vehicles & Access. Over $5,00 0 0 60,000 0 60,000 0 ____________
575-581800 Equipment Over $5,000 0 0 89,000 34,514 89,000 98,000 ____________
TOTAL Capital Outlay 0 0 149,000 34,514 149,000 98,000
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2020
PUBLIC WORKS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Water Line Relocation ___________ ___________ ___________ ___________ ___________ ____________ ____________
Aviation Heights ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL W & S ADMINISTRATION 21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC WORKS 21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
900-541100 ENGINEERING 0 0 0 16,223 0 0 ____________
900-541300 PROFESSIONAL SERVICES 0 0 0 500 0 0 ____________
TOTAL Professional Services 0 0 0 16,723 0 0
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
900-551900 CONSTRUCTION 0 0 1,638,000 122,784 0 0 ____________
TOTAL Maintenance Services 0 0 1,638,000 122,784 0 0
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL PROJECTS 0 0 1,638,000 139,507 0 0
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
FM3009 RD&BRIDGE EXPNDSN
========================
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL MISC & PROJECTS 0 0 1,638,000 139,507 0 0
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 28,476,512 28,233,380 29,539,353 17,164,522 27,444,394 24,729,835
=========== =========== =========== =========== =========== ============ ============
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FUND: 411 CAPITAL RECOVERY FUND
WATER
(Water & Sewer)
DESCRIPTION
The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. Capital
Recovery projects are based on the number of connections sold to increase
pumping, storage and transmission water lines, and wastewater programs. Impact
funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of
Insurance and Texas Commission on Environmental Quality rules and regulations.
The Sewer Capital Recovery portion was moved to its own fund in FY 2013-14.
GOALS AND OBJECTIVES
Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations and
future growth in the community.
Provide citizens with quality projects completed on-time and on-budget.
Design a 3 million gallon ground storage and booster station
State law mandates that the Water/Wastewater Capital Recovery plan
be updated at least every five years. The last study was 2011.
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CAPITAL RECOVERY FUND - WATER
PERFORMANCE INDICATORS
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue
Fees $1,061,672 $1,100,000 $1,100,000
Miscellaneous 161,999 169,000 72,000
Total $1,223,672 $1,269,000 $1,172,000
Expenses
Non Departmental $1,375,984 $103,500 $206,000
Total $1,375,984 $103,500 $206,000
PROGRAM JUSTIFICATION AND ANALYSIS
Projects for FY 2020-21 include conducting the Water/Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the 1
million gallon elevated tank at Corbett which was funded in FY 2018-19.
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PROPOSED BUDGET WORKSHEET
411-CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 1,544,962 1,061,672 1,100,000 939,677 1,100,000 1,100,000 ____________
Miscellaneous 102,749 161,999 180,000 77,774 169,000 72,000 ____________
TOTAL REVENUES 1,647,711 1,223,672 1,280,000 1,017,451 1,269,000 1,172,000
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 1,000 1,375,984 256,000 52,015 103,500 206,000 ____________
TOTAL GENERAL GOVERNMENT 1,000 1,375,984 256,000 52,015 103,500 206,000
MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________
TOTAL EXPENDITURES 1,000 1,375,984 256,000 52,015 103,500 206,000
REVENUE OVER/(UNDER) EXPENDITURES 1,646,711 ( 152,312) 1,024,000 965,436 1,165,500 966,000
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
411-CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-455900 Cap Rcvry-Water 1,544,962 1,061,672 1,100,000 939,677 1,100,000 1,100,000 ____________
TOTAL Fees 1,544,962 1,061,672 1,100,000 939,677 1,100,000 1,100,000
Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Miscellaneous
000-491000 Interest Earned 5,527 3,383 5,000 2,766 4,000 2,000 ____________
000-491200 Investment Income 97,222 158,616 175,000 75,008 165,000 70,000 ____________
TOTAL Miscellaneous 102,749 161,999 180,000 77,774 169,000 72,000 ____________
TOTAL REVENUES 1,647,711 1,223,672 1,280,000 1,017,451 1,269,000 1,172,000
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
411-CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
101-541200 Legal Svcs-Water 0 0 5,000 0 2,500 5,000 ____________
101-541300 Professional Services-Cap Pla 0 0 250,000 51,015 100,000 200,000 ____________
101-541400 Auditor/Accounting Service 1,000 984 1,000 1,000 1,000 1,000 ____________
TOTAL Professional Services 1,000 984 256,000 52,015 103,500 206,000
Fund Charges/Transfers
101-548406 Transfer Out-Water/Sewer Proj 0 1,375,000 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 0 1,375,000 0 0 0 0
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 1,000 1,375,984 256,000 52,015 103,500 206,000
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FUND: 421 CAPITAL RECOVERY FUND
SEWER
(Water & Sewer)
DESCRIPTION
The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. Capital
Recovery projects are based on the number of connections sold to increase
pumping, storage and transmission water lines, and wastewater programs. Impact
funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of
Insurance and Texas Commission on Environmental Quality rules and regulations.
Wastewater Capital Recovery was moved to its own fund in FY 2013-14
GOALS AND OBJECTIVES
Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations and
future growth in the community.
Preliminary engineering and land acquisition for a waste water treatment
plant for South Schertz. Initiate plans fo r the Southeast Quad Pump
Station and the Ground Storage and Distribution Main for South Schertz.
State law mandates that the Water/Wastewater Capital Recovery Plan
be updated at least every five years. Last study was in 2011. Currently
the Sedona WWTP serves the Crossvine Subdivision area but will be
eliminated when the new CCMA WWTP comes on line. A sewer line and
lift-station will be needed to accomplish this project.
Initiate and institute a study to implement reuse water throughout the
City.
Provide citizens with quality projects completed on-time and on-budget.
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CAPITAL RECOVERY FUND - SEWER
PERFORMANCE INDICATORS
Budget 2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue
Fees $598,137 $510,800 $600,000
Miscellaneous 165,710 123,500 72,000
Total $763,847 $634,300 $672,000
Expenses
Non Departmental $5,421 $258,000 $208,000
Total $5,421 $258,000 $208,000
PROGRAM JUSTIFICATION AND ANALYSIS
Projects for FY 2020-21 include conducting the Water/Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the
construction of the main trunk line in southern Schertz that will connect to the new
sewer treatment facility being added to the area.
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PROPOSED BUDGET WORKSHEET
421-CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 821,969 598,137 600,000 486,321 510,800 600,000 ____________
Miscellaneous 85,591 165,710 103,000 86,363 123,500 72,000 ____________
TOTAL REVENUES 907,560 763,847 703,000 572,685 634,300 672,000
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 493,208 5,421 260,500 141,612 258,000 208,000 ____________
TOTAL GENERAL GOVERNMENT 493,208 5,421 260,500 141,612 258,000 208,000
MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________
TOTAL EXPENDITURES 493,208 5,421 260,500 141,612 258,000 208,000
REVENUE OVER/(UNDER) EXPENDITURES 414,352 758,426 442,500 431,073 376,300 464,000
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
421-CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-455910 Cap Rcvry-Waste Water 794,969 608,937 600,000 486,321 500,000 600,000 ____________
000-455913 Cap Rcvry-North Sewer Treat 27,000 ( 10,800 ) 0 0 10,800 0 ____________
TOTAL Fees 821,969 598,137 600,000 486,321 510,800 600,000
Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Miscellaneous
000-491000 Interest Earned 3,799 3,141 3,000 1,635 3,500 2,000 ____________
000-491200 Investment Income 104,840 139,329 100,000 83,236 120,000 70,000 ____________
000-491800 Gain/Loss Capital One Sewer ( 11,126) ( 8,567) 0 0 0 0 ____________
000-491900 Unrealize Gain/Loss-Captl On( 11,922 ) 31,806 0 1,493 0 0 ____________
TOTAL Miscellaneous 85,591 165,710 103,000 86,363 123,500 72,000 ____________
TOTAL REVENUES 907,560 763,847 703,000 572,685 634,300 672,000
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
421-CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
101-541200 Legal Services-Sewer 0 0 5,000 0 2,500 2,500 ____________
101-541300 Professional Services-Cap Pla 0 0 250,000 137,217 250,000 200,000 ____________
101-541400 Auditor/Accounting Service 1,000 984 1,000 1,000 1,000 1,000 ____________
101-541650 Investment Mgt Fee-Sewer 4,360 4,437 4,500 3,395 4,500 4,500 ____________
TOTAL Professional Services 5,360 5,421 260,500 141,612 258,000 208,000
Fund Charges/Transfers
101-548406 Transfer Out-Water/Sewer Prjc 487,848 0 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 487,848 0 0 0 0 0
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 493,208 5,421 260,500 141,612 258,000 208,000
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 493,208 5,421 260,500 141,612 258,000 208,000
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FUND: 204 DRAINAGE FUND
DEPARTMENT DESCRIPTION
The Public Works Drainage Department is responsible for the maintenance and
management of drainage channels, storm water inlets, floodways, road right -of-ways,
alleys, and compliance with regulations, as well as reviewing the issuance of permits for
development that might affect the infrastructure such as subdivision plans, and providing
guidance to other departments as needed. The revenues come from a fee charged to
structure, such as buildings, parking lots, or driveways.
GOALS AND OBJECTIVES
Protect lives and property.
Institute best management practices in the maintenance of our natural creek ways
and earthen channels to ensure water quality, reduce erosion, and increase
conveyance.
Technical review and issuance of floodplain permits, floor insurance rate map
revision, floodplain violation identification, coordination and prosecution support.
Review storm water infrastructure plans
Continue to evaluate, consider, and pursue all available resources for improving
management of the local storm water infrastructure.
Provide Storm water pollution and floodplain awareness to the community and city
personnel.
ORGANIZATIONAL CHART
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PUBLIC WORKS DRAINAGE
DRAINAGE 2018-19 2019-20 2020-21
Drainage Foreman 1 1 1
Drainage Worker II 2 2 2
Drainage Worker I 5 5 5
TOTAL POSITIONS 8 8 8
PERFORMANCE INDICATORS
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Acres of Alleys Mowed 5.15 5.15 5.15
Acres of Rights-of-Way (ROW) Mowed 57.46 66.46 66.46
Acres of Drainage Ditches Mowed 158.75 158.75 158.75
Efficiency
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Monthly Operating Expenditures 103,075 105,475 118,677
Effectiveness
2018-19
Actual
2019-20
Estimate
2020-21
Budget
ROW Maintenance & Mowing, Hours 3410 5040 5040
Drainage Mowing, Hours 820 920 1000
Drainage Structure Maintenance,
Hours 1660 1800 1900
City Manager
Executive
Director
Operations
Public Works
Streets Water & Sewer Drainage
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PUBLIC WORKS DRAINAGE
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue
Permits $3,860 $4,000 $4,000
Fees 1,200,722 1,205,000 1,230,000
Fund Transfers 27,000 0 176,563
Miscellaneous 56,610 20,521 33,000
Total $1,288,192 $1,229,521 $1,443,563
Expenses
Personnel $301,277 $395,746 $401,146
Supplies 4,517 5,900 6,000
City Support Services 3,266 5,500 35,500
Utility Services 15,022 10,750 14,700
Operations Support 0 0 1,050
Staff Support 9,597 8,500 13,700
City Assistance 63 150 500
Professional Services 1,475 6,500 41,500
Fund Charges/Transfers 791,503 479,659 532,167
Maintenance Services 32,767 92,000 83,000
Other Costs 100 100 200
Debt Services 5,535 124,200 122,100
Rental/Leasing 55 250 500
Operating Equipment 4,474 1,500 2,500
Capital Outlay 0 110,500 189,000
Projects 0 0 0
Total $1,169,651 $1,241,255 $1,443,563
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The FY 2020-21 revenue from drainage fees is expected to increase 17.4%
with a transfer from reserves to purchase replacement capital equipment .
Expenses: The FY 2020-21 Budget will increase 16.3% from the FY 2019-20 year end
estimate to purchase additional capital equipment and provide additional mowing that will
no longer be covered by the state.
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PROPOSED BUDGET WORKSHEET
204-DRAINAGE AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Permits 3,960 3,860 4,000 2,440 4,000 4,000 ____________
Fees 1,159,910 1,200,722 1,230,000 909,142 1,205,000 1,230,000 ____________
Fund Transfers 0 27,000 0 0 0 176,563 ____________
Miscellaneous 194,255 56,610 33,000 12,578 20,521 33,000 ____________
TOTAL REVENUES 1,358,125 1,288,192 1,267,000 924,160 1,229,521 1,443,563
EXPENDITURE SUMMARY
PUBLIC WORKS
DRAINAGE 1,013,430 1,169,651 1,265,709 697,166 1,241,255 1,443,563 ____________
TOTAL PUBLIC WORKS 1,013,430 1,169,651 1,265,709 697,166 1,241,255 1,443,563
MISC & PROJECTS
PROJECTS 0 0 0 1,384 0 0 ____________
TOTAL MISC & PROJECTS 0 0 0 1,384 0 0 ____________
TOTAL EXPENDITURES 1,013,430 1,169,651 1,265,709 698,551 1,241,255 1,443,563
REVENUE OVER/(UNDER) EXPENDITURES 344,696 118,540 1,291 225,610 ( 11,734) 0
=========== =========== =========== =========== =========== ============ ============
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REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Permits
000-432400 Floodplain Permit 3,960 3,860 4,000 2,440 4,000 4,000 ____________
TOTAL Permits 3,960 3,860 4,000 2,440 4,000 4,000
Fees
000-457500 Drainage Penalties 10,537 32 10,000 4,250 5,000 10,000 ____________
000-457600 Drainage Fee 1,149,373 1,200,690 1,220,000 904,892 1,200,000 1,220,000 ____________
TOTAL Fees 1,159,910 1,200,722 1,230,000 909,142 1,205,000 1,230,000
Fund Transfers
000-481000 Transfer In - Reserves 0 0 0 0 0 176,563 ____________
000-486405 Transfer-In Grant Fund 0 27,000 0 0 0 0 ____________
TOTAL Fund Transfers 0 27,000 0 0 0 176,563
Miscellaneous
000-491000 Interest Earned 3,481 3,366 3,000 391 750 3,000 ____________
000-491200 Investment Income 26,509 29,227 30,000 8,686 15,000 30,000 ____________
000-497000 Misc Income-Drainage 164,265 24,017 0 ( 229) ( 229) 0 ____________
000-497100 MISC INCOME-SCRAP METAL SALES 0 0 0 3,730 5,000 0 ____________
TOTAL Miscellaneous 194,255 56,610 33,000 12,578 20,521 33,000 ____________
TOTAL REVENUES 1,358,125 1,288,192 1,267,000 924,160 1,229,521 1,443,563
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
204-DRAINAGE AS OF: JUNE 30TH, 2020
PUBLIC WORKS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
DRAINAGE
========
Personnel Services
579-511110 Regular 217,842 197,031 254,260 151,410 254,260 243,178 ____________
579-511120 Overtime 7,897 4,209 5,500 2,047 5,500 5,930 ____________
579-511180 LTD 669 597 788 144 144 754 ____________
579-511210 Longevity 7,891 8,341 9,166 8,616 8,616 9,474 ____________
579-511230 Certification Allowance 2,400 2,170 4,800 1,408 2,000 4,800 ____________
579-511310 FICA - Employer 16,826 16,431 20,940 11,798 20,940 20,149 ____________
579-511350 TMRS-Employer 36,687 34,246 44,234 23,581 44,234 42,977 ____________
579-511410 Health-Employer 46,245 34,703 56,886 35,445 56,886 70,404 ____________
579-511500 Workers' Compensation 3,146 3,550 3,626 3,166 3,166 3,480 ____________
TOTAL Personnel Services 339,603 301,277 400,200 237,614 395,746 401,146
Supplies
579-521000 Operating Supplies 2,972 1,868 3,300 2,618 3,300 3,300 ____________
579-521100 Office Supplies 198 200 500 348 500 500 ____________
579-521200 Medical/Chem Supplies 1,603 2,448 2,000 1,867 2,000 2,000 ____________
579-521300 Motor Vehicle Supplies 0 0 200 0 100 200 ____________
TOTAL Supplies 4,773 4,517 6,000 4,833 5,900 6,000
Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
579-532500 City Insurance-Commercial 5,409 3,266 4,000 2,836 3,500 4,000 ____________
579-532800 EMPLOYEE APPRECIATION EVENTS 0 0 2,500 1,202 2,000 1,500 ____________
579-532900 Contingencies 1,465 0 4,000 0 0 30,000 ____________
TOTAL City Support Services 6,874 3,266 10,500 4,038 5,500 35,500
Utility Services
579-533310 Telephone/Cell Phones 1,048 1,059 1,200 333 750 1,200 ____________
579-533500 Vehicle Fuel 12,969 13,963 12,000 7,862 10,000 13,500 ____________
TOTAL Utility Services 14,017 15,022 13,200 8,194 10,750 14,700
Operations Support
579-534000 Postage 0 0 50 0 0 50 ____________
579-534200 Printing & Binding 0 0 1,000 0 0 1,000 ____________
TOTAL Operations Support 0 0 1,050 0 0 1,050
Staff Support
579-535100 Uniforms 3,340 6,438 6,000 3,432 6,000 6,000 ____________
579-535300 Memberships 0 129 500 500 500 500 ____________
579-535500 Training/Travel 1,998 2,690 5,000 1,125 1,500 5,000 ____________
579-535510 Meeting Expenses 228 191 1,200 0 500 1,200 ____________
579-535600 Professional Certification 192 150 1,000 0 0 1,000 ____________
TOTAL Staff Support 5,758 9,597 13,700 5,056 8,500 13,700
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PROPOSED BUDGET WORKSHEET
204-DRAINAGE AS OF: JUNE 30TH, 2020
PUBLIC WORKS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance
579-537100 Medical Services 98 63 500 80 150 500 ____________
TOTAL City Assistance 98 63 500 80 150 500
Professional Services
579-541200 Legal Svcs 78 0 5,000 0 0 5,000 ____________
579-541310 Contractual Services 7,340 0 5,000 2,107 5,000 35,000 ____________
579-541400 Auditor/Accounting Service 1,500 1,475 1,500 1,500 1,500 1,500 ____________
TOTAL Professional Services 8,918 1,475 11,500 3,607 6,500 41,500
Fund Charges/Transfers
579-548101 Transfer Out - General Fund 0 0 1,000 0 1,000 1,000 ____________
579-548106 Transfer Out- Special Events 1,213 0 0 0 0 0 ____________
579-548202 Transfer Out to Water & Sewer 0 152,777 0 0 0 0 ____________
579-548500 Interfund Charges-Admin 271,430 295,157 243,114 182,334 243,114 285,506 ____________
579-548600 Interfund Charges-Water 141,510 141,000 146,400 109,800 146,400 146,400 ____________
579-548610 Interfund Charge-Fleet 83,355 95,005 89,145 66,859 89,145 99,261 ____________
579-548700 Bad Debt Expense 3,965 0 0 0 0 0 ____________
579-548800 Depreciation Expense 115,709 107,564 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 617,182 791,503 479,659 358,992 479,659 532,167
Maintenance Services
579-551610 Drainage Channel Maintenance 1,090 32,767 92,000 71,702 92,000 83,000 ____________
TOTAL Maintenance Services 1,090 32,767 92,000 71,702 92,000 83,000
Other Costs
579-554100 State Storm Water Fee-TCEQ 100 100 200 100 100 200 ____________
TOTAL Other Costs 100 100 200 100 100 200
Debt Service
579-555900 Debt Service 0 0 120,000 0 120,000 120,000 ____________
579-555900.Interest Expense 8,206 5,535 4,200 2,085 4,200 2,100 ____________
TOTAL Debt Service 8,206 5,535 124,200 2,085 124,200 122,100
Rental/Leasing
579-561100 Rental-Equipment 0 55 500 0 250 500 ____________
TOTAL Rental/Leasing 0 55 500 0 250 500
Operating Equipment
579-571200 Vehicles & Access Less $5,000 0 4,474 0 0 0 0 ____________
579-571500 Equipment Under $5,000 6,812 0 2,000 864 1,500 2,500 ____________
TOTAL Operating Equipment 6,812 4,474 2,000 864 1,500 2,500
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PROPOSED BUDGET WORKSHEET
204-DRAINAGE AS OF: JUNE 30TH, 2020
PUBLIC WORKS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Capital Outlay
579-581200 Vehicles & Access. Over $5,00 0 0 35,500 0 35,500 0 ____________
579-581500 Machinery/Equipment 0 0 75,000 0 75,000 189,000 ____________
TOTAL Capital Outlay 0 0 110,500 0 110,500 189,000
________________________________________________________________________________________________________________________________________
TOTAL DRAINAGE 1,013,430 1,169,651 1,265,709 697,166 1,241,255 1,443,563
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC WORKS 1,013,430 1,169,651 1,265,709 697,166 1,241,255 1,443,563
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PROPOSED BUDGET WORKSHEET
204-DRAINAGE AS OF: JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
900-551900 Construction 0 0 0 1,384 0 0 ____________
TOTAL Maintenance Services 0 0 0 1,384 0 0
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL PROJECTS 0 0 0 1,384 0 0
________________________________________________________________________________________________________________________________________
TOTAL MISC & PROJECTS 0 0 0 1,384 0 0
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 1,013,430 1,169,651 1,265,709 698,551 1,241,255 1,443,563
=========== =========== =========== =========== =========== ============ ============
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FUND: 203 EMERGENCY MEDICAL
SERVICES (EMS)
DEPARTMENTAL DESCRIPTION
Schertz Emergency Medical Services responds to 911 requests for ambulance
service across a 220 square mile service area that includes the municipalities of
Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western
Guadalupe County, Comal County Emergency Services District (ESD) #6 (about
25% of Comal County including the City of Garden Ridge); and a small portion of
unincorporated Bexar County. We also work with individual at-risk patients to
insure they have the best access to primary healthcare and that their medical
needs are being met before an emergency occurs. We educate our employees
by providing over fifty hours of Continuing Education annually and over thirty
hours for our first responders. We provide ambulance demonstrations and stand-
by event coverage to further the knowledge of Emergency Medical Services and
injury/illness prevention and preparedness.
GOALS AND OBJECTIVES
Provide efficient pre-hospital healthcare services to the communities that
we serve.
Integrate the care that we provide with the rest of the healthcare system to
reduce demand for 911 services while elevating access to care and
appropriate destination management for the citizens we serve.
Provide appropriate and timely education and training to our employees
and our first responders to ensure the best and most current standard of
care is provided.
Provide high quality pre-hospital training and community education for the
communities we serve and the region as a whole.
Provide education and assistance to the community to prevent and
prepare them for medical emergencies through community education,
demonstrations, immunizations, and CPR and Automatic External
Defibrillator training programs.
Be the preferred employer for pre-hospital healthcare providers in the
State of Texas
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EMERGENCY MEDICAL SERVICES (EMS)
Be thoroughly prepared for man-made and natural disasters in our
jurisdiction, region, and statewide.
Meet the needs of our customers and to solidify relationships and
agreements with all eight cities, three counties and one Emergency
Services District for which we provide service.
ORGANIZATIONAL CHART
EMS 2018-19 2019-20 2020-21
Director 1 1 1
Operations Manager 1 1 1
Clinical Manager 1 1 1
Community Health Coordinator 1 1 1
Training Coordinator 1 1 1
Office Manager 1 1 1
Instructor 0 0 1
Senior Administrative Asst. 1 1 1
Billing Specialist 2 3 3
Billing Clerk 1 0 0
EMS Supervisor 3 3 3
Field Training Officer 3 3 3
MIH Paramedic 1 1 1
Paramedic 25 25 26
EMT 3 3 5
P/T Paramedics 15 15 15
P/T EMT 5 5 5
P/T Supply Coordinator 0 1 1
TOTAL POSITIONS 65 66 70
City Manager
Executive Director
Operations
Emergency Medical
Services (EMS)
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EMERGENCY MEDICAL SERVICES (EMS)
PERFORMANCE INDICATORS
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Requests for EMS Service 10,759 11,233 11,611
Transports to Hospitals 6,738 6,869 7,192
Hospital to Hospital Transports 911 850 900
Collections per Transport 468.64 475.00 475.00
Students Enrolled in EMT
Certification Classes 90 90 110
Trips billed for Alamo Heights 577 700 700
Members of EMS Passport 412 500 500
Efficiency
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Response Time 90% Reliability 13:59 13:00 13:00
Total Time on Task (Minutes) 56:30 57:00 57:00
Transport Percentage 63% 62% 63%
Days Sales Outstanding 45 47 45
Mutual Aid Requested 47 35 40
Students Graduated from EMT
Certification Classes 61 56 65
Effectiveness
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Critical Failures / 100,000 miles 5.2 4 8
Fleet Accidents / 100,000 miles 3.8 4 4
Cardiac Arrest Save % 8% 10% 10%
Correct recognition of STEMI 81% 75% 80%
EMT Class Certification Pass Rate 96% 92% 92%
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EMERGENCY MEDICAL SERVICES (EMS)
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue
Fees $5,941,235 $6,352,296 $6,621,567
Inter-Jurisdictional 3,161,147 2,847,959 3,028,357
Miscellaneous 103,432 147,300 135,500
Total $9,205,814 $9,347,555 $9,785,425
Expenses
Personnel $4,200,948 $4,398,536 $4,590,954
Supplies 393,102 368,600 359,500
City Support Services 64,105 136,879 136,000
Utility Services 133,236 129,500 137,000
Operations Support 63,624 48,639 49,500
Staff Support 56,092 62,700 69,500
City Assistance 556,463 558,367 562,367
Professional Services 97,492 134,000 118,500
Fund Charges/Transfers 3,076,256 2,721,685 2,993,790
Maintenance Services 11,819 29,200 30,000
Debt Service 113,549 281,008 0
Rental/Leasing 100,780 65,118 67,000
Operating Equipment 77,063 65,000 72,000
Capital Outlay 0 346,000 517,000
Total $8,944,529 $9,345,231 $9,703,111
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2020-21 are expected to increase4.7% from FY
2019-20 year end estimates for additional transports and an increase on the
inter-jurisdictional contracts.
Expenses: The FY 2020-21 Budget will increase 3.8% from the FY 2019-20 year
end estimate. Additional personnel expenditures for new staff are offset by
additional revenue brought in by the calls those staff will be on.
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PROPOSED BUDGET WORKSHEET
203-EMS AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 4,754,620 5,941,235 6,492,050 4,247,157 6,352,296 6,621,567 ____________
Inter-Jurisdictional 2,861,992 3,161,147 2,991,594 2,229,446 2,847,959 3,028,357 ____________
Miscellaneous 135,601 103,432 115,500 107,039 147,300 135,500 ____________
TOTAL REVENUES 7,752,214 9,205,814 9,599,144 6,583,642 9,347,555 9,785,425
EXPENDITURE SUMMARY
PUBLIC SAFETY
SCHERTZ EMS 7,702,476 8,944,529 9,598,811 6,629,223 9,345,231 9,703,111 ____________
TOTAL PUBLIC SAFETY 7,702,476 8,944,529 9,598,811 6,629,223 9,345,231 9,703,111
MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________
TOTAL EXPENDITURES 7,702,476 8,944,529 9,598,811 6,629,223 9,345,231 9,703,111
REVENUE OVER/(UNDER) EXPENDITURES 49,738 261,285 333 ( 45,582) 2,324 82,314
=========== =========== =========== =========== =========== ============ ============
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203-EMS AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-456100 Ambulance/Mileage Transprt Fe 4,517,954 5,652,205 6,210,950 4,057,625 6,097,146 6,340,467 ____________
000-456110 Passport Membership Fees 25,275 23,860 28,000 24,645 27,000 28,000 ____________
000-456120 EMT Class - Fees 98,770 97,379 99,000 65,380 99,000 99,000 ____________
000-456122 CE Class - Fees 23,458 22,312 27,000 17,693 20,000 15,000 ____________
000-456130 Immunization Fees 3,008 2,764 2,000 6,278 7,500 3,000 ____________
000-456140 Billing Fees-External 23,016 23,569 25,000 17,560 24,500 26,000 ____________
000-456150 Standby Fees 38,518 25,185 30,000 15,185 20,000 25,000 ____________
000-456155 Community Services Support 72,888 52,320 50,000 17,803 23,000 50,000 ____________
000-456160 MIH Services 13,960 29,192 20,000 24,889 34,000 35,000 ____________
000-458110 Sale of Merchandise - GovDea( 62,327) 12,399 0 0 0 0 ____________
000-459200 NSF Check Fee 100 50 100 100 150 100 ____________
TOTAL Fees 4,754,620 5,941,235 6,492,050 4,247,157 6,352,296 6,621,567
Inter-Jurisdictional
000-473500 Seguin/Guadalupe Co Support 843,578 843,578 843,577 702,982 843,577 843,577 ____________
000-474300 Cibolo Support 346,468 410,583 439,612 329,709 439,612 473,115 ____________
000-475100 Comal Co ESD #6 116,813 125,159 133,064 98,885 133,064 141,411 ____________
000-475200 Live Oak Support 213,152 232,140 237,775 178,331 237,775 246,256 ____________
000-475300 Universal City Support 281,284 300,092 305,996 229,497 305,996 321,566 ____________
000-475400 Selma Support 111,886 148,697 161,001 120,751 161,001 171,441 ____________
000-475500 Schertz Support 556,325 581,537 602,583 451,937 602,583 667,049 ____________
000-475600 Santa Clara Support 10,447 10,790 11,137 8,353 11,137 11,455 ____________
000-475800 Marion Support 15,187 16,347 16,849 12,636 16,849 18,375 ____________
000-475910 TASPP Program 366,853 492,224 240,000 96,365 96,365 134,112 ____________
TOTAL Inter-Jurisdictional 2,861,992 3,161,147 2,991,594 2,229,446 2,847,959 3,028,357
Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Miscellaneous
000-491000 Interest Earned 4,403 5,018 4,000 981 1,800 2,500 ____________
000-491200 Investment Income 6,237 9,919 9,500 8,851 12,000 5,000 ____________
000-493203 Donations-EMS 913 625 2,000 5,726 6,000 2,000 ____________
000-493205 Donations-Golf Tournament 18,595 ( 2,160) 0 0 0 0 ____________
000-497000 Misc Income 49,966 48,056 50,000 35,096 60,000 60,000 ____________
000-497100 Recovery of Bad Debt 55,488 2,977 50,000 6,124 7,500 6,000 ____________
000-497110 Collection Agency-Bad Debt 0 38,996 0 50,261 60,000 60,000 ____________
TOTAL Miscellaneous 135,601 103,432 115,500 107,039 147,300 135,500 ____________
TOTAL REVENUES 7,752,214 9,205,814 9,599,144 6,583,642 9,347,555 9,785,425
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
203-EMS AS OF: JUNE 30TH, 2020
PUBLIC SAFETY
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
SCHERTZ EMS
===========
Personnel Services
280-511110 Regular 2,167,653 2,314,458 2,474,883 1,854,688 2,500,000 2,501,046 ____________
280-511120 Overtime 710,157 759,746 734,285 569,291 750,000 723,148 ____________
280-511180 LTD 6,389 6,310 6,494 1,598 1,598 6,625 ____________
280-511210 Longevity 45,125 43,266 44,585 44,279 45,000 46,756 ____________
280-511220 Clothing Allowance 10,980 11,616 12,168 9,592 12,168 12,480 ____________
280-511230 Certification Allowance 18,805 23,080 23,400 11,200 23,400 21,320 ____________
280-511310 FICA - Employer 217,875 241,927 246,355 181,446 247,000 252,813 ____________
280-511350 TMRS-Employer 478,819 474,190 484,783 333,131 450,000 497,124 ____________
280-511410 Health-Employer 350,227 284,039 311,434 320,563 311,434 468,000 ____________
280-511500 Workers' Compensation 37,002 42,315 66,345 57,936 57,936 61,642 ____________
TOTAL Personnel Services 4,043,032 4,200,948 4,404,732 3,383,725 4,398,536 4,590,954
Supplies
280-521000 Operating Supplies 657 510 2,000 1,171 2,000 2,000 ____________
280-521010 Operating Supplies-EMT Class 21,940 21,638 26,000 14,649 25,000 25,000 ____________
280-521020 Operating Supplies-CE Class 7,740 4,599 16,000 1,814 15,000 9,000 ____________
280-521025 Community Support Supplies 53,272 41,949 40,000 16,050 20,000 25,000 ____________
280-521030 Operating Supplies- MIH 77 0 1,000 0 0 1,000 ____________
280-521100 Office Supplies 3,200 2,880 3,500 1,639 2,500 3,500 ____________
280-521200 Medical/Chem Supplies 250,857 300,042 265,000 225,490 285,000 275,000 ____________
280-521250 Immunization Supplies 2,922 19,011 14,600 4,014 14,600 14,000 ____________
280-521300 Motor Veh. Supplies 1,335 1,567 4,000 2,113 2,500 2,500 ____________
280-521600 Equip Maint Supplies 4,145 905 4,000 0 2,000 2,500 ____________
TOTAL Supplies 346,144 393,102 376,100 266,940 368,600 359,500
Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
280-532350 Software Maintenance 26,390 37,843 62,000 34,735 62,000 70,000 ____________
280-532500 City Insurance-Commercial 22,691 26,363 26,000 24,979 24,979 26,000 ____________
280-532840 Golf Tournament-Dilworth 0 ( 100) 0 0 0 0 ____________
280-532900 Contingencies 0 0 49,900 0 49,900 40,000 ____________
TOTAL City Support Services 49,081 64,105 137,900 59,714 136,879 136,000
Utility Services
280-533100 Gas Utility Service 4,703 6,535 6,000 5,898 7,000 7,000 ____________
280-533200 Electric Utility Service 14,817 11,089 15,000 4,907 13,000 12,000 ____________
280-533300 Telephone/Land Line 2,865 3,539 3,000 995 3,000 3,500 ____________
280-533310 Telephone/Cell Phones 7,097 8,168 10,000 10,505 12,000 10,000 ____________
280-533320 Telephone/Air Cards 11,986 12,428 13,000 3,295 13,000 13,000 ____________
280-533330 Telephone/Internet 3,719 4,092 4,500 3,079 4,500 4,500 ____________
280-533410 Water Utility Service 1,821 5,956 4,500 5,303 7,000 7,000 ____________
280-533500 Vehicle Fuel 73,325 81,429 80,000 49,217 70,000 80,000 ____________
TOTAL Utility Services 120,333 133,236 136,000 83,200 129,500 137,000
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PROPOSED BUDGET WORKSHEET
203-EMS AS OF: JUNE 30TH, 2020
PUBLIC SAFETY
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Operations Support
280-534000 Postage 10,653 10,625 12,500 6,101 12,000 11,000 ____________
280-534100 Advertising 0 0 1,000 0 0 0 ____________
280-534200 Printing & Binding 7,760 5,396 8,000 2,254 6,000 6,500 ____________
280-534300 Equipment Maintenance - Copie 13,408 9,659 13,500 3,466 6,000 7,500 ____________
280-534400 EMT Class Instructors 16,080 16,160 16,800 8,560 13,000 14,000 ____________
280-534410 CE Class Instructors 2,720 960 3,000 960 1,500 2,500 ____________
280-534420 Community Support-Instructors 3,132 2,240 5,000 1,360 2,000 4,000 ____________
280-534500 Memberships - Organizations 3,420 3,502 3,750 3,750 3,750 4,000 ____________
280-534800 Temporary Empl. Services 0 15,082 0 4,389 4,389 0 ____________
TOTAL Operations Support 57,172 63,624 63,550 30,841 48,639 49,500
Staff Support
280-535100 Uniforms 16,073 23,574 25,000 14,364 20,000 22,000 ____________
280-535210 Employee Recognition-Morale 6,490 4,967 6,000 1,980 6,000 6,000 ____________
280-535300 Memberships 20 0 0 0 0 0 ____________
280-535400 Publications 281 489 650 200 200 500 ____________
280-535500 Training/Travel 17,914 23,269 45,500 19,101 30,000 35,000 ____________
280-535510 Meeting Expenses 2,893 2,266 3,000 1,178 2,500 3,000 ____________
280-535600 Professional Certification 1,285 1,527 3,500 3,025 4,000 3,000 ____________
TOTAL Staff Support 44,955 56,092 83,650 39,848 62,700 69,500
City Assistance
280-537100 Medical Services 2,381 3,356 9,000 1,171 5,000 9,000 ____________
280-537110 EMS Outsourcing 548,867 548,867 548,867 411,650 548,867 548,867 ____________
280-537800 Community Outreach 9,875 4,240 4,500 3,328 4,500 4,500 ____________
TOTAL City Assistance 561,123 556,463 562,367 416,149 558,367 562,367
Professional Services
280-541200 Legal Svcs 3,502 2,204 10,000 59 3,500 5,000 ____________
280-541300 Other Consl/Prof Services 125,690 81,477 130,000 79,650 115,000 98,000 ____________
280-541400 Auditor/Accounting Service 3,000 2,951 3,000 3,000 3,000 3,000 ____________
280-541501 Bond Issuance Costs/Paying Ag 200 0 0 0 0 0 ____________
280-541800 Credit Card Fees 9,512 10,861 15,000 10,207 12,500 12,500 ____________
TOTAL Professional Services 141,903 97,492 158,000 92,915 134,000 118,500
Fund Charges/Transfers
280-548101 Tranfer Out - General Fund 0 0 4,000 0 4,000 4,000 ____________
280-548106 Transfer Out- Special Events 3,640 0 0 0 0 0 ____________
280-548505 Contribution I&S 0 0 0 0 0 115,100 ____________
280-548600 Interfund Charges-G/F Admin 170,087 141,587 179,100 134,325 179,100 182,682 ____________
280-548610 Interfund Charges-Admin Fleet 130,000 134,492 138,585 103,939 138,585 181,781 ____________
280-548650 Interest Expense 2,134 0 0 0 0 0 ____________
280-548700 Bad Debt Expense 1,572,421 2,464,173 2,532,520 1,743,230 2,400,000 2,510,227 ____________
280-548800 Depreciation Expense 371,827 336,004 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 2,250,108 3,076,256 2,854,205 1,981,494 2,721,685 2,993,790
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PROPOSED BUDGET WORKSHEET
203-EMS AS OF: JUNE 30TH, 2020
PUBLIC SAFETY
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Maintenance Services
280-551800 Other Maintenance Agreements 0 0 17,000 16,200 16,200 17,000 ____________
280-551810 Maintenance Agr. - Radios 12,480 11,819 13,000 7,680 13,000 13,000 ____________
TOTAL Maintenance Services 12,480 11,819 30,000 23,880 29,200 30,000
Other Costs ___________ ___________ ___________ ___________ ___________ ____________ ____________
Debt Service
280-555639 Tax Notes SR2015 - Principal 0 0 160,000 0 160,000 0 ____________
280-555639.Tax Notes SR2015 - Interest 10,289 ( 3,076) 2,888 1,434 2,888 0 ____________
280-555900 Debt Service 18,120 116,625 118,120 115,025 118,120 0 ____________
TOTAL Debt Service 28,409 113,549 281,008 116,459 281,008 0
Rental/Leasing
280-561200 Lease/Purchase Payments 1,567 100,780 67,000 65,118 65,118 67,000 ____________
TOTAL Rental/Leasing 1,567 100,780 67,000 65,118 65,118 67,000
Operating Equipment
280-571000 Furniture & Fixtures 3,902 3,939 5,000 1,733 4,000 4,500 ____________
280-571200 Vehicles&Access. < $5,000 4,642 200 4,000 0 4,000 3,000 ____________
280-571300 Computer&Periphe. < $5000 19,864 23,869 19,000 2,563 15,000 15,000 ____________
280-571400 Communication Equip < $5000 11,623 18,739 10,300 3,424 7,000 9,500 ____________
280-571800 Equipment Under $5,000 6,136 30,317 35,000 16,790 35,000 40,000 ____________
TOTAL Operating Equipment 46,167 77,063 73,300 24,510 65,000 72,000
Capital Outlay
280-581200 Vehicles & Access. Over $5,00 0 0 350,000 23,792 325,000 470,000 ____________
280-581800 Equipment Over $5,000 0 0 21,000 20,639 21,000 47,000 ____________
TOTAL Capital Outlay 0 0 371,000 44,431 346,000 517,000
________________________________________________________________________________________________________________________________________
TOTAL SCHERTZ EMS 7,702,476 8,944,529 9,598,811 6,629,223 9,345,231 9,703,111
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC SAFETY 7,702,476 8,944,529 9,598,811 6,629,223 9,345,231 9,703,111
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FUND: 620 CITY OF SCHERTZ
ECONOMIC DEVELOPMENT
CORPORATION
MISSION STATEMENT
The mission of the City of Schertz Economic Development Corporation (SEDC) is
to grow the Schertz economy through Projects. Specifically, we pursue Projects
that focus on the creation/retention of Primary Jobs and infrastructure
improvements.
ORGANIZATIONAL CHART
City Council
City Manager
Schertz Economic
Development
Corporation
Economic
Development
Board
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ECONOMIC DEVELOPMENT
ECONOMIC DEVELOPMENT 2018-19 2019-20 2020-21
Executive Director 1 1 1
Business Retention Manager 1 1 1
Economic Development Analyst 1 1 1
Executive Assistant 1 1 1
TOTAL POSITIONS 4 4 4
PERFORMANCE INDICATORS
Workload/Output
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Number of inquiries 148 130 100
Number of Schertz BRE visits 48 18 20
Number of recruitment events 15 4 8
Number of new prospects 45 35 30
Number of active performance
agreements
14 14 12
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue
Taxes $4,167,318 $4,334,011 $4,507,371
Fund Transfers 0 0 3,496,428
Miscellaneous 648,216 302,000 141,000
Total $4,815,534 $4,636,011 $8,144,799
Expenses
Supplies $561 $500 $500
Human Services
City Support Services 8,469 21,427 21,650
Utility Services 2,155 3,011 3,695
Operations Support 94,263 110,650 148,610
Staff Support 12,999 27,263 28,100
City Assistance 370 102,500 202,500
Professional Services 36,672 61,000 61,300
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ECONOMIC DEVELOPMENT
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: The SEDC receives one-half of one percent of all sales and use tax
generated within the City of Schertz. The revenue for FY 20 20-21 is projected to
increase by 0.3% from the FY 2019-20 year-end estimate. The increase reflects
a 5% increase in sales tax revenue which is offset by lower investment returns.
The SEDC will also transfer $3,496,428 from its reserves for performance
agreement payments expected in FY 2020-21.
Expenses: The SEDC funds are restricted to those expenses authorized by the
Texas Local Government Code sections 501 and 505. The expenses for FY 2020-
21 are projected to increase by 19% for additional personnel costs, grant awards
and software purchases.
Project Expenses: Each year, the SEDC allocates funding equal to the estimated
annual disbursement of each approved SEDC project. For Proposed Budget, the
SEDC has allocated funds associated with the Ace Mart Restaurant Supply Co.,
Schertz 312 Phase 2, and CineStarz,LLC (formerly WR1 LLC) performance
agreements. The SEDC has also allocated $4,050,000 for Main Street
infrastructure improvements that was authorized by SEDC Resolution 2019-7.
Fund Charges/Transfers 457,574 461,636 504,669
Maintenance Services 80 500 500
Operating Equipment 1,661 4,000 4,000
Total Economic Development $614,804 $792,487 $975,524
Annual and Infrastructure Grants $240,362 $6,016,897 $7,169,275
Total Schertz Economic Development $855,166 $6,809,384 $8,144,799
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Taxes 4,227,973 4,167,318 4,412,283 3,553,772 4,334,011 4,507,371 ____________
Fund Transfers 0 0 3,110,648 0 0 0 ____________
Miscellaneous 264,687 648,216 430,000 269,663 302,000 141,000 ____________
TOTAL REVENUES 4,492,659 4,815,534 7,952,931 3,823,435 4,636,011 4,648,371
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 0 240,362 7,164,200 746,992 6,016,897 7,169,275 ____________
TOTAL GENERAL GOVERNMENT 0 240,362 7,164,200 746,992 6,016,897 7,169,275
MISC & PROJECTS
ECONOMIC DEVELOPMENT 1,745,192 614,804 788,731 507,451 792,487 975,524 ____________
TOTAL MISC & PROJECTS 1,745,192 614,804 788,731 507,451 792,487 975,524 ____________
TOTAL EXPENDITURES 1,745,192 855,166 7,952,931 1,254,443 6,809,384 8,144,799
REVENUE OVER/(UNDER) EXPENDITURES 2,747,467 3,960,369 0 2,568,992 ( 2,173,373) ( 3,496,428)
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Taxes
000-411500 Sales Tax Revenue (4B) 4,227,973 4,167,318 4,412,283 3,553,772 4,334,011 4,507,371 ____________
TOTAL Taxes 4,227,973 4,167,318 4,412,283 3,553,772 4,334,011 4,507,371
Fund Transfers
000-486010 Transfer In-Reserves 0 0 3,110,648 0 0 0 ____________
TOTAL Fund Transfers 0 0 3,110,648 0 0 0
Miscellaneous
000-491000 Interest Earned-Bank 6,310 7,488 10,000 1,975 2,000 1,000 ____________
000-491200 Investment Income 258,680 444,726 420,000 268,187 300,000 140,000 ____________
000-497000 Misc Income ( 303 ) 196,003 0 ( 499) 0 0 ____________
TOTAL Miscellaneous 264,687 648,216 430,000 269,663 302,000 141,000 ____________
TOTAL REVENUES 4,492,659 4,815,534 7,952,931 3,823,435 4,636,011 4,648,371
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Assistance
101-537600 Development Incentive Fund 0 240,362 6,664,200 746,992 5,516,897 3,119,275 ____________
TOTAL City Assistance 0 240,362 6,664,200 746,992 5,516,897 3,119,275
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Charges/Transfers
101-548000 Contributions 0 0 500,000 0 500,000 4,050,000 ____________
TOTAL Fund Charges/Transfers 0 0 500,000 0 500,000 4,050,000
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 0 240,362 7,164,200 746,992 6,016,897 7,169,275
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
ECONOMIC DEVELOPMENT
====================
Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Supplies
966-521100 Office Supplies 504 551 500 294 500 500 ____________
966-521300 Motor Veh. Supplies 9 10 0 0 0 0 ____________
TOTAL Supplies 513 561 500 294 500 500
Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
966-532500 City Insurance-Commercial 1,418 1,425 1,700 1,477 1,477 1,700 ____________
966-532800 Promotional Events 4,972 7,045 9,950 2,579 9,950 9,950 ____________
966-532900 Contingencies 0 0 10,000 0 10,000 10,000 ____________
TOTAL City Support Services 6,390 8,469 21,650 4,056 21,427 21,650
Utility Services
966-533300 Telephone/Land Line 427 565 720 139 487 720 ____________
966-533310 Telephone/Cell Phones 1,217 987 1,750 1,123 1,750 2,000 ____________
966-533500 Vehicle Fuel 536 481 750 199 549 750 ____________
966-533550 Vehicle Maintenance 115 122 225 35 225 225 ____________
TOTAL Utility Services 2,295 2,155 3,445 1,496 3,011 3,695
Operations Support
966-534000 Postage 45 62 250 20 150 500 ____________
966-534100 Advertising 40,594 49,237 35,000 230 35,000 54,500 ____________
966-534105 Goodwill 1,323 900 1,750 403 1,750 1,750 ____________
966-534190 Recruitment Events 27,591 18,588 34,750 7,935 34,750 24,000 ____________
966-534200 Printing & Binding 500 322 1,500 340 1,500 1,500 ____________
966-534300 Equipment Maintenance-Copier 5,202 4,358 5,500 2,360 5,500 5,500 ____________
966-534400 Computer Licenses-Software 9,115 14,911 15,000 9,020 15,000 34,025 ____________
966-534500 Memberships-Organization 8,250 5,885 17,000 5,300 17,000 26,835 ____________
TOTAL Operations Support 92,620 94,263 110,750 25,608 110,650 148,610
Staff Support
966-535100 Uniforms 589 291 600 199 600 600 ____________
966-535210 Employee Recognition-Morale 72 282 300 214 300 600 ____________
966-535300 Memberships-Staff Support 1,126 920 2,250 665 2,250 2,250 ____________
966-535400 Publications 331 247 800 211 800 800 ____________
966-535500 Training/Travel 7,568 9,167 15,000 995 19,813 16,000 ____________
966-535510 Meeting Expenses-EDC Board 1,824 2,092 3,500 1,274 3,500 7,850 ____________
TOTAL Staff Support 11,510 12,999 22,450 3,558 27,263 28,100
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance
966-537600 Development Incentive Fund 537,500 0 0 0 0 0 ____________
966-537615 Small Business Grant Fund 0 0 100,000 0 100,000 200,000 ____________
966-537650 Prospect Services 446 370 2,500 264 2,500 2,500 ____________
TOTAL City Assistance 537,946 370 102,500 264 102,500 202,500
Professional Services
966-541200 Legal Svcs 9,395 9,317 15,000 3,887 15,000 15,000 ____________
966-541400 Auditor/Accounting Service 6,300 6,000 6,300 6,000 6,000 6,300 ____________
966-541450 Consulting Services 8,889 21,355 40,000 0 40,000 40,000 ____________
TOTAL Professional Services 24,583 36,672 61,300 9,887 61,000 61,300
Fund Charges/Transfers
966-548101 Contributions to General Fund 265,000 0 0 0 0 0 ____________
966-548505 Contribution to I & S 360,769 0 0 0 0 0 ____________
966-548600 Interfund Charges-Admin 441,395 456,630 461,636 461,636 461,636 504,669 ____________
966-548610 Interfund Charge-Fleet 781 944 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 1,067,945 457,574 461,636 461,636 461,636 504,669
Fund Replenish ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
966-551700 Grounds Maintenance 455 80 500 0 500 500 ____________
TOTAL Maintenance Services 455 80 500 0 500 500
Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
966-571100 Furniture & Fixtures 678 903 1,000 0 1,000 1,000 ____________
966-571300 Computer & Periphe < $5000 258 758 3,000 652 3,000 3,000 ____________
TOTAL Operating Equipment 936 1,661 4,000 652 4,000 4,000
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL ECONOMIC DEVELOPMENT 1,745,192 614,804 788,731 507,451 792,487 975,524
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FUND: 106 SPECIAL EVENTS
DESCRIPTION
The Special Events Fund is designated to monitor and manage funds appropriated
to host community events, sponsored or co-sponsored, by the City of Schertz.
Events include: Kick Cancer/Walk for Life and the Hal Baldwin Scholarship
Program.
2018-19 2019-20 2020-21
Budget Actual Estimate Budget
Revenues
Fund Transfers $59,893 $0 $0
Miscellaneous 90,970 34,138 32,100
Total $150,510 $34,138 $32,100
Expenses
Festival of Angels $17,557 $0 $0
Jubilee 36,870 0 0
Kick Cancer 9,366 9,813 10,000
SchertzQ/Fest 636 0 0
Sweetheart Court Program 23,851 0 0
Hal Baldwin Scholarship 12,136 22,355 22,100
Other Events 34,181 0 0
Total $134,597 $32,168 $32,100
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for FY 2020-21 is expected to decrease 6.0% from FY
2019-20 year end estimates in anticipation of a lower turnout at events.
Expenses: The Special Events Fund FY 2020-21 Budget decrease 0.2% from the
FY 2019-20 year end estimates with no change in operations.
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PROPOSED BUDGET WORKSHEET
106-SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fund Transfers 74,176 59,893 5,000 0 0 0 ____________
Miscellaneous 110,497 90,970 24,510 45,117 34,138 32,100 ____________
TOTAL REVENUES 184,673 150,863 29,510 45,117 34,138 32,100
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 4,806 0 0 0 0 0 ____________
TOTAL GENERAL GOVERNMENT 4,806 0 0 0 0 0
PUBLIC WORK S ___________ ___________ ___________ ___________ ___________ ____________ ____________
CULTURAL
FESTIVAL OF ANGELS 10,566 17,557 0 0 0 0 ____________
EMPLOYEE APPRECIATION EV 12,133 0 0 0 0 0 ____________
4th OF JULY JUBILEE 26,075 36,870 0 0 0 0 ____________
KICK CANCER 10,594 9,366 9,000 5,121 9,813 10,000 ____________
SCHERTZ FEST 24,584 636 0 0 0 0 ____________
SWEETHEART EVENT 17,663 23,851 0 ( 1,950) 0 0 ____________
HAL BALDWIN SCHOLARSHIP 13,545 12,136 20,510 11,867 22,355 22,100 ____________
OTHER EVENTS 16,804 34,181 0 1,961 0 0 ____________
TOTAL CULTURAL 131,964 134,597 29,510 16,999 32,168 32,100 ____________
TOTAL EXPENDITURES 136,770 134,597 29,510 16,999 32,168 32,100
REVENUE OVER/(UNDER) EXPENDITURES 47,903 16,266 0 28,118 1,970 0
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
106-SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Transfers
000-481000 Transfer In - Reserves 0 0 5,000 0 0 0 ____________
000-486100 Transfer In 12,133 0 0 0 0 0 ____________
000-486101 Transfer In-General Fund 62,043 59,893 0 0 0 0 ____________
TOTAL Fund Transfers 74,176 59,893 5,000 0 0 0
Miscellaneous
000-491200 Investment Income 313 435 0 201 250 0 ____________
000-492200 Kick Cancer 10,594 9,306 9,000 9,538 9,538 10,000 ____________
000-493000 July 4th Activities 25,628 34,289 0 0 0 0 ____________
000-493150 SchertzQ 6,150 ( 1,250) 0 0 0 0 ____________
000-493455 Proceeds-Festival of Angels 1,305 4,170 0 0 0 0 ____________
000-493460 Schertz Sweetheart ( 21) 488 0 0 0 0 ____________
000-493470 Moving on Main 680 4,560 0 0 0 0 ____________
000-493621 Hal Baldwin Scholarship 20,105 28,820 15,510 24,350 24,350 22,100 ____________
000-497000 Misc Income - Special Events 45,743 10,153 0 11,028 0 0 ____________
TOTAL Miscellaneous 110,497 90,970 24,510 45,117 34,138 32,100 ____________
TOTAL REVENUES 184,673 150,863 29,510 45,117 34,138 32,100
=========== =========== =========== =========== =========== ============ ============
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FUND: 110 Public, Educational, and
Government (PEG) Access Fund
DESCRIPTION
The PEG Fund is dedicated to provide communication infrastructure in the City.
This will allow the City to better reach the citizens with necessary information.
This fund is commonly used for public access television and institutional network
capacity. Currently the level of funding from the collected fees is not great
enough to warrant a public access channel but could be used so in the future.
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenues $87,045 $86,168 $185,500
Expenses
Projects $3,259 $3,259 $185,500
Total $3,259 $3,259 $185,500
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2020-21 are expected to increase from $86,168 to
$185,500 from the FY 2019-20 year end estimates with a transfer from reserves
to fund the master communication plan.
Expenses: The PEG Fund FY 2020-21 Budget increased from $3,259 to
$185,500 from the FY 2019-20 year end estimates with the continued
implementation of the communication master plan.
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PROPOSED BUDGET WORKSHEET
110-PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Franchises 84,847 87,045 90,000 60,606 86,168 90,000 ____________
Fund Transfers 0 0 28,000 0 0 95,500 ____________
TOTAL REVENUES 84,847 87,045 118,000 60,606 86,168 185,500
EXPENDITURE SUMMARY
GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________
MISC & PROJECTS
PROJECTS 0 3,259 118,000 0 3,259 185,500 ____________
TOTAL MISC & PROJECTS 0 3,259 118,000 0 3,259 185,500 ____________
TOTAL EXPENDITURES 0 3,259 118,000 0 3,259 185,500
REVENUE OVER/(UNDER) EXPENDITURES 84,847 83,787 0 60,606 82,909 0
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
110-PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Franchises
000-421350 Time Warner-PEG Fee 57,299 61,501 60,000 47,678 60,168 60,000 ____________
000-421465 AT&T PEG Fee 27,548 25,544 30,000 12,928 26,000 30,000 ____________
TOTAL Franchises 84,847 87,045 90,000 60,606 86,168 90,000
Fund Transfers
000-481000 Transfer In - Reserves 0 0 28,000 0 0 95,500 ____________
TOTAL Fund Transfers 0 0 28,000 0 0 95,500
Miscellaneous ___________ ___________ ___________ ___________ ___________ ____________ ____________
TOTAL REVENUES 84,847 87,045 118,000 60,606 86,168 185,500
=========== =========== =========== =========== =========== ============ ============
XXXXX
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PROPOSED BUDGET WORKSHEET
110-PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2020
MISC & PROJECTS
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
900-541110 COMMUNICATION PLAN 0 0 75,000 0 0 0 ____________
TOTAL Professional Services 0 0 75,000 0 0 0
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay
900-581400 Communication Equipment 0 3,259 43,000 0 3,259 185,500 ____________
TOTAL Capital Outlay 0 3,259 43,000 0 3,259 185,500
________________________________________________________________________________________________________________________________________
TOTAL PROJECTS 0 3,259 118,000 0 3,259 185,500
________________________________________________________________________________________________________________________________________
TOTAL MISC & PROJECTS 0 3,259 118,000 0 3,259 185,500
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 0 3,259 118,000 0 3,259 185,500
=========== =========== =========== =========== =========== ============ ============
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FUND: 314 HOTEL/MOTEL OCCUPANCY TAX
DESCRIPTION
Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented in
the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms,
Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118
rooms. These revenues are used to support Schertz as a destination location.
Advertising campaigns to increase awareness of all Schertz has to offer reach
citizens all across the State and beyond.
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue
Taxes $514,678 $520,000 $520,000
Miscellaneous 51,086 30,800 20,750
Total $565,764 $550,800 $540,750
Expenses
City Support Services $87,133 $95,650 $112,466
Operations Support 14,941 14,000 46,000
Professional Services 28,189 3,500 3,000
Fund Charges/Transfers 67,592 74,428 72,464
Building Maintenance 0 0 20,000
Capital Outlay 0 223,189 0
Total $197,846 $410,767 $253,930
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenue for FY 2020-21 is expected to decrease 1.8% from the FY
2019-20 year end estimates due to lower investment returns.
Expenses: The Hotel Motel Tax Fund FY 2020-21 Budget decrease 38.2% from
FY 2019-20 year end estimates due to no planned improvements to the Civic
Center.
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PROPOSED BUDGET WORKSHEET
314-HOTEL TAX AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Taxes 520,424 514,678 500,000 246,548 520,000 520,000 ____________
Miscellaneous 28,838 51,086 53,000 24,482 30,800 20,750 ____________
TOTAL REVENUES 549,261 565,764 553,000 271,030 550,800 540,750
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 206,188 197,846 505,894 363,076 410,767 253,930 ____________
TOTAL GENERAL GOVERNMENT 206,188 197,846 505,894 363,076 410,767 253,930 ____________
TOTAL EXPENDITURES 206,188 197,846 505,894 363,076 410,767 253,930
REVENUE OVER/(UNDER) EXPENDITURES 343,073 367,919 47,106 ( 92,045) 140,033 286,820
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
314-HOTEL TAX AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Taxes
000-411800 Hotel Occupancy Tax 520,424 514,678 500,000 246,548 520,000 520,000 ____________
TOTAL Taxes 520,424 514,678 500,000 246,548 520,000 520,000
Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Miscellaneous
000-491000 Interest Earned 2,668 2,175 3,000 477 800 750 ____________
000-491200 Investment Income 26,170 45,840 50,000 24,005 30,000 20,000 ____________
000-497000 Misc Income 0 3,071 0 0 0 0 ____________
TOTAL Miscellaneous 28,838 51,086 53,000 24,482 30,800 20,750 ____________
TOTAL REVENUES 549,261 565,764 553,000 271,030 550,800 540,750
=========== =========== =========== =========== =========== ============ ============
XXXXX
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PROPOSED BUDGET WORKSHEET
314-HOTEL TAX AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
101-532800 Special Events 54,430 59,369 62,466 54,481 60,650 62,466 ____________
101-532820 Community Programs 31,368 27,764 50,000 17,531 35,000 50,000 ____________
TOTAL City Support Services 85,797 87,133 112,466 72,013 95,650 112,466
Operations Support
101-534100 Advertising 18,845 0 30,000 0 0 30,000 ____________
101-534120 Advertising-Billboards 13,530 14,941 16,000 8,553 14,000 16,000 ____________
TOTAL Operations Support 32,375 14,941 46,000 8,553 14,000 46,000
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
101-541300 Other Professional Services 1,276 28,189 0 500 500 0 ____________
101-541400 Auditor/Accounting Service 3,000 0 3,000 3,000 3,000 3,000 ____________
TOTAL Professional Services 4,276 28,189 3,000 3,500 3,500 3,000
Fund Charges/Transfers
101-548100 Interfund Transfer Out 67,605 67,582 74,428 55,821 74,428 72,464 ____________
TOTAL Fund Charges/Transfers 67,605 67,582 74,428 55,821 74,428 72,464
Maintenance Services
101-551100 Building Maintenance 7,879 0 20,000 0 0 20,000 ____________
TOTAL Maintenance Services 7,879 0 20,000 0 0 20,000
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay
101-581750 Civic Center Improvements 8,255 0 250,000 223,189 223,189 0 ____________
TOTAL Capital Outlay 8,255 0 250,000 223,189 223,189 0
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 206,188 197,846 505,894 363,076 410,767 253,930
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 206,188 197,846 505,894 363,076 410,767 253,930
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 206,188 197,846 505,894 363,076 410,767 253,930
=========== =========== =========== =========== =========== ============ ============
XXXXX
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FUND: 317 PARK FUND
DESCRIPTION
The Park Fund is a special fund designated to monitor and manage funds for the
management of the City of Schertz Urban Forest and capital improvements of the
City of Schertz Park System. The Fund is composed of parkland dedication
revenues. Revenues are derived from developer fees (in lieu of parkland
dedication), local citizen groups, state, local nonprofit neighborhood associations,
-profit grants, and donations.
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue
Fees $11,000 $137,000 $70,000
Fund Transfers 0 0 51,500
Miscellaneous 7,601 5,200 3,500
Total $18,601 $142,200 $125,000
Expenses
Professional Services $5,740 $10,000 $25,000
Operating Equipment 9,511 0 0
Capital Outlay 86,841 167,000 100,000
Total $102,092 $177,000 $125,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for FY 2020-21 is expected to decrease 12.1% from the
FY 2019-20 year end estimates from new development.
Expenses: The FY 2020-21 Budget decrease 29.4% from the FY 2019-20 year
end estimate with fewer planned parks improvements.
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PROPOSED BUDGET WORKSHEET
317-PARK FUND AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 139,000 11,000 70,000 0 137,000 70,000 ____________
Fund Transfers 0 0 99,000 0 0 51,500 ____________
Miscellaneous 6,848 7,601 8,000 3,097 5,200 3,500 ____________
TOTAL REVENUES 145,848 18,601 177,000 3,097 142,200 125,000
EXPENDITURE SUMMARY
GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________
PUBLIC ENVIRONMENT
PARKLAND DEDICATION 139,499 102,092 177,000 5,760 177,000 125,000 ____________
TOTAL PUBLIC ENVIRONMENT 139,499 102,092 177,000 5,760 177,000 125,000 ____________
TOTAL EXPENDITURES 139,499 102,092 177,000 5,760 177,000 125,000
REVENUE OVER/(UNDER) EXPENDITURES 6,349 ( 83,491) 0 ( 2,663) ( 34,800) 0
=========== =========== =========== =========== =========== ============ ============
XXXXX
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PROPOSED BUDGET WORKSHEET
317-PARK FUND AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-458800 Parkland Dedication 139,000 11,000 70,000 0 137,000 70,000 ____________
TOTAL Fees 139,000 11,000 70,000 0 137,000 70,000
Fund Transfers
000-481000 Transfer In- Reserves 0 0 99,000 0 0 51,500 ____________
TOTAL Fund Transfers 0 0 99,000 0 0 51,500
Miscellaneous
000-491000 Interest Earned 795 1,093 1,000 358 700 500 ____________
000-491200 Investment Income 6,054 6,507 7,000 2,738 4,500 3,000 ____________
000-493700 Donations 0 0 0 1 0 0 ____________
TOTAL Miscellaneous 6,848 7,601 8,000 3,097 5,200 3,500 ____________
TOTAL REVENUES 145,848 18,601 177,000 3,097 142,200 125,000
=========== =========== =========== =========== =========== ============ ============
XXXXX
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PROPOSED BUDGET WORKSHEET
317-PARK FUND AS OF: JUNE 30TH, 2020
PUBLIC ENVIRONMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PARKLAND DEDICATION
===================
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
301-541300 Other Consl/prof Services 16,139 5,740 0 5,760 10,000 25,000 ____________
TOTAL Professional Services 16,139 5,740 0 5,760 10,000 25,000
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
301-571000 Sign/Fixtures 1,426 470 0 0 0 0 ____________
301-571700 Improvements Under $5,000 0 9,041 0 0 0 0 ____________
TOTAL Operating Equipment 1,426 9,511 0 0 0 0
Capital Outlay
301-581700 Improvements Over $5,000 121,934 86,841 177,000 0 167,000 100,000 ____________
TOTAL Capital Outlay 121,934 86,841 177,000 0 167,000 100,000
________________________________________________________________________________________________________________________________________
TOTAL PARKLAND DEDICATION 139,499 102,092 177,000 5,760 177,000 125,000
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FUND: 319 TREE MITIGATION
DESCRIPTION
Tree mitigation fund is a special fund that is derived from revenue from permits for
tree removal issued in connection with a building permit, subdivision plan, and site
plan. These funds are used to replace trees on City Parks, City owned property,
Public lands, and SCUCISD school property.
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue
Fees $19,162 $70,000 $70,000
Miscellaneous 10,307 8,250 4,500
Total $29,469 $78,250 $74,500
Expenses
Maintenance Services $27,867 $60,000 $70,000
Total $27,867 $60,000 $70,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for FY 2020-21 is expected to increase by 4.8% from 2019-
20 year end estimate with fewer additional new development projects.
Expenses: The FY 2020-21 Budget will increase by 16.7% from the FY 2019-20
year end estimate for additional tree trimming and planting shade trees throughout
the city.
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PROPOSED BUDGET WORKSHEET
319-TREE MITIGATION AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 100,522 19,162 70,000 52,615 70,000 70,000 ____________
Miscellaneous 6,888 10,307 8,750 5,682 8,250 4,500 ____________
TOTAL REVENUES 107,410 29,469 78,750 58,297 78,250 74,500
EXPENDITURE SUMMARY
PUBLIC ENVIRONMENT
TREE MITIGATION 7,518 27,867 75,000 14,800 60,000 70,000 ____________
TOTAL PUBLIC ENVIRONMENT 7,518 27,867 75,000 14,800 60,000 70,000 ____________
TOTAL EXPENDITURES 7,518 27,867 75,000 14,800 60,000 70,000
REVENUE OVER/(UNDER) EXPENDITURES 99,892 1,602 3,750 43,497 18,250 4,500
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
319-TREE MITIGATION AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-458900 Tree Mitigation 100,522 19,162 70,000 52,615 70,000 70,000 ____________
TOTAL Fees 100,522 19,162 70,000 52,615 70,000 70,000
Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Miscellaneous
000-491000 Interest Earned 1,153 840 750 432 750 500 ____________
000-491200 Investment Income 5,736 9,467 8,000 4,750 7,000 4,000 ____________
000-497000 Misc Income 0 0 0 500 500 0 ____________
TOTAL Miscellaneous 6,888 10,307 8,750 5,682 8,250 4,500 ____________
TOTAL REVENUES 107,410 29,469 78,750 58,297 78,250 74,500
=========== =========== =========== =========== =========== ============ ============
XXXXX
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PROPOSED BUDGET WORKSHEET
319-TREE MITIGATION AS OF: JUNE 30TH, 2020
PUBLIC ENVIRONMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
TREE MITIGATION
===============
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
302-551110 Trees 7,518 27,867 75,000 14,800 60,000 70,000 ____________
TOTAL Maintenance Services 7,518 27,867 75,000 14,800 60,000 70,000
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL TREE MITIGATION 7,518 27,867 75,000 14,800 60,000 70,000
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC ENVIRONMENT 7,518 27,867 75,000 14,800 60,000 70,000
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 7,518 27,867 75,000 14,800 60,000 70,000
=========== =========== =========== =========== =========== ============ ============
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FUND: 609 LIBRARY FUND
DESCRIPTION
The purpose of the Library Advisory Board is to provide citizen input to the City of
Schertz on Library policy and operation and to raise community awareness of the
library and its services. The Library Advisory Board oversees various fund-raising
activities including the operation of the Read Before Bookstore and book
consignment sales with all proceeds providing supplementary funding for library
materials, programs, projects and building enhancements.
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue
Fees $21,365 $21,000 $20,000
Miscellaneous 1,861 1,558 1,200
Total $23,226 $22,558 $21,200
Expenses
Supplies $242 $150 $200
City Support Services 9,432 12,000 12,000
Operating Equipment 9,990 9,000 9,000
Total $19,664 $21,150 $21,200
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: Revenue for FY 2020-21 is expected to decrease 6.0% from the FY
2019-20 year end estimate with less book sales.
Expenses: 20-21 Budget increase 0.2% from the FY
2019-20 year end estimates with no expected changes in operations.
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PROPOSED BUDGET WORKSHEET
609-LIBRARY BOARD AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 18,863 21,365 20,000 9,186 21,000 20,000 ____________
Miscellaneous 1,208 1,861 1,750 795 1,558 1,200 ____________
TOTAL REVENUES 20,071 23,226 21,750 9,981 22,558 21,200
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 16,058 19,664 21,200 8,996 21,150 21,200 ____________
TOTAL GENERAL GOVERNMENT 16,058 19,664 21,200 8,996 21,150 21,200 ____________
TOTAL EXPENDITURES 16,058 19,664 21,200 8,996 21,150 21,200
REVENUE OVER/(UNDER) EXPENDITURES 4,013 3,562 550 985 1,408 0
=========== =========== =========== =========== =========== ============ ============
XXXXX
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PROPOSED BUDGET WORKSHEET
609-LIBRARY BOARD AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-458100 Sale of Merchandise 18,800 21,365 20,000 9,186 21,000 20,000 ____________
000-458200 Sale of Recyclying Material 63 0 0 0 0 0 ____________
TOTAL Fees 18,863 21,365 20,000 9,186 21,000 20,000
Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Miscellaneous
000-491000 Interest Earned 372 690 550 254 550 400 ____________
000-491200 Investment Income 836 1,163 1,000 537 1,000 600 ____________
000-493000 Donations 0 0 200 0 0 200 ____________
000-497000 Misc. Income - Library 1 8 0 4 8 0 ____________
TOTAL Miscellaneous 1,208 1,861 1,750 795 1,558 1,200 ____________
TOTAL REVENUES 20,071 23,226 21,750 9,981 22,558 21,200
=========== =========== =========== =========== =========== ============ ============
XXXXX
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PROPOSED BUDGET WORKSHEET
609-LIBRARY BOARD AS OF: JUNE 30TH, 2020
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Supplies
101-521000 Operating Supplies 234 242 200 13 150 200 ____________
TOTAL Supplies 234 242 200 13 150 200
City Support Services
101-532800 Special Events 5,830 9,432 12,000 4,983 12,000 12,000 ____________
TOTAL City Support Services 5,830 9,432 12,000 4,983 12,000 12,000
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
101-571400 Library Materials 9,994 9,990 9,000 4,000 9,000 9,000 ____________
TOTAL Operating Equipment 9,994 9,990 9,000 4,000 9,000 9,000
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 16,058 19,664 21,200 8,996 21,150 21,200
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 16,058 19,664 21,200 8,996 21,150 21,200
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 16,058 19,664 21,200 8,996 21,150 21,200
=========== =========== =========== =========== =========== ============ ============
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FUND: 615 HISTORICAL COMMITTEE
MISSION STATEMENT
To gather, preserve, and make available to the public historical information
regarding people, places, and events that have contributed to the deve lopment of
the City of Schertz.
DESCRIPTION
This function is funded from the Special Events Fund by a transfer. The Historical
Committee reviews locations for possible historic value and distributes books
about the history of Schertz.
Budget
2018-19
Actual
2019-20
Estimate
2020-21
Budget
Revenue
Fees $830 $1,000 $1,000
Fund Transfers 2,871 5,250 10,750
Total $3,701 $6,250 $11,750
Expenses
Supplies $1,187 $900 $1,500
Operations Support 84 0 500
Staff Support 131 2,250 5,150
Professional Services 1,469 1,600 1,600
Operating Equipment 0 1,500 3,000
Total $2,871 $6,250 $11,750
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: Revenue for FY 2020-21 will remain at the same funding allocation
as FY 2019-20.
Expenses: 20-21 Budget will remain the as the
FY 2019-20 Budget.
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PROPOSED BUDGET WORKSHEET
615-HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 756 813 1,000 46 1,000 1,000 ____________
Fund Transfers 4,806 2,871 10,750 0 5,250 10,750 ____________
Miscellaneous 3 17 0 0 0 0 ____________
TOTAL REVENUES 5,565 3,701 11,750 46 6,250 11,750
EXPENDITURE SUMMARY
CULTURAL
HISTORICAL COMMITTEE 1,897 2,871 11,750 169 6,250 11,750 ____________
TOTAL CULTURAL 1,897 2,871 11,750 169 6,250 11,750 ____________
TOTAL EXPENDITURES 1,897 2,871 11,750 169 6,250 11,750
REVENUE OVER/(UNDER) EXPENDITURES 3,668 830 0 ( 123) 0 0
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
615-HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2020
REVENUES
(-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-458100 Sale of Merchandise 756 813 1,000 46 1,000 1,000 ____________
TOTAL Fees 756 813 1,000 46 1,000 1,000
Fund Transfers
000-486101 Transfer In-General Fund 0 0 10,750 0 5,250 10,750 ____________
000-486106 Transfer In-Special Events 4,806 2,871 0 0 0 0 ____________
TOTAL Fund Transfers 4,806 2,871 10,750 0 5,250 10,750
Miscellaneous
000-497000 Misc. Income 3 17 0 0 0 0 ____________
TOTAL Miscellaneous 3 17 0 0 0 0 ____________
TOTAL REVENUES 5,565 3,701 11,750 46 6,250 11,750
=========== =========== =========== =========== =========== ============ ============
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PROPOSED BUDGET WORKSHEET
615-HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2020
CULTURAL
EXPENDITURES (-------------- 2019-2020 ---------------)(-------- 2020-2021 -------)
2017-2018 2018-2019 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
HISTORICAL COMMITTEE
====================
Supplies
609-521000 Operating Supplies 704 1,187 1,500 100 900 1,500 ____________
TOTAL Supplies 704 1,187 1,500 100 900 1,500
Operations Support
609-534200 Printing & Binding 0 84 500 0 0 500 ____________
TOTAL Operations Support 0 84 500 0 0 500
Staff Support
609-535200 Awards 0 131 1,000 69 250 1,000 ____________
609-535300 Memberships 0 0 150 0 0 150 ____________
609-535500 Training/Travel 0 0 4,000 0 2,000 4,000 ____________
TOTAL Staff Support 0 131 5,150 69 2,250 5,150
Professional Services
609-541300 Other Consl/Prof Services 1,456 1,469 1,600 0 1,600 1,600 ____________
TOTAL Professional Services 1,456 1,469 1,600 0 1,600 1,600
Operating Equipment
609-571810 Event Banners ( 263 ) 0 3,000 0 1,500 3,000 ____________
TOTAL Operating Equipment ( 263) 0 3,000 0 1,500 3,000
________________________________________________________________________________________________________________________________________
TOTAL HISTORICAL COMMITTEE 1,897 2,871 11,750 169 6,250 11,750
________________________________________________________________________________________________________________________________________
TOTAL CULTURAL 1,897 2,871 11,750 169 6,250 11,750
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 1,897 2,871 11,750 169 6,250 11,750
=========== =========== =========== =========== =========== ============ ============
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Glossary
Account A designation assigned to an accounting entry where a running
total of all entries is kept. It is a grouping of assets, liabilities,
reserves, retained earnings, revenues, or expenses.
Accounting Standards The generally accepted accounting principles (GAAP) set by
the Governmental Accounting Standards Board (GASB) that
guide the recording and reporting of financial information.
Accounts Payable A short term liability (less than one year) showing the amounts
currently owed for goods and services received by the City.
Accounts Receivable A short term asset (less than one year) showing the amount
currently due to the City for goods and services provided.
Accrual Accounting An accounting method in which revenues and expenses are
recorded at the time they occur, rather than when cash is
traded hands. Used for financial reports
Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on
all real and certain personal property according to the
property's assessed value and the tax rate. Used to support the
General Fund and pay general obligation debt.
Adopted Budget The budget as approved by the City Council. It sets the legal
spending limits and funding sources for the fiscal year.
Assessed Value A value set upon real estate or other property as a basis for
levying property taxes. For the City of Schertz, the Appraisal
Districts of Bexar, Comal, and Guadalupe Counties are
responsible for assessing property values.
Asset Resources of the City that cover liability obligations.
Bad Debt Expense This expense is used to recognize the City's estimated amount
of uncollectable revenue.
Balanced Budget A budget where current revenues meet or exceed current
expenses resulting in a positive fund balance at the end of the
fiscal year.
Bond Are a long term debt issued by the City to pay for large capital
projects such as buildings, streets, and water/sewer system
improvements.
Budget Calendar The schedule of key dates used as a guide to complete various
steps of the budget preparation and adoption processes.
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Glossary
Capital Improvements Expenditures for the construction, purchase, or renovation of
City facilities or property.
Capital Outlay Purchase of property or equipment greater than $5,000 which
will be added to the City's fixed assets.
Cash Currency on hand with the bank.
Cash Basis An accounting method that recognizes revenues and expenses
when cash enters or leaves the bank instead of when services
are provided.
Certificates of Obligation Tax supported bonds similar to general obligation bonds and
can be issued after meeting strict publication requirements and
council approval.
Charter A document that establishes the city's governmental structure
and provides distribution of powers and duties. In order to be
implemented or changed it must be approved with a vote by
the people
City Council The elected governing body of the City, consisting of the Mayor
and five (5) council members acting as the legislative and
policy-making bod of the City.
CRM Client Resource Management - a type of software for tracking
dates, events, and clients.
Debt Service Payments on debt made up of principle and interest following a
set schedule.
Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent
taxes incur penalties and interest at rates specified by law.
Department A functional group of the City with related activities aimed at
accomplishing a major City service or program.
Depreciation In accounting, this is a noncash expense that reduces the value
of a capital asset over its expected useful life.
Effective Tax Rate The rate that would produce the same amount of property
taxes from the properties on the previous year's tax rolls.
Enterprise Fund See Proprietary Fund.
Expenditure Any payment made by the City.
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Glossary
Expense Any reduction in Fund Balance.
Fiscal Year The time period designated by the City signifying the beginning
and ending period for recording the financial transactions of the
City. The City of Schertz' fiscal year begins each October 1st
and ends the following September 30th.
Fixed Assets Assets of a long-term character which are intended to be held
or used, such as land, buildings, machinery, furniture, and
equipment.
FTE Full Time Equivalent (FTE) is a measure of employment of a
position based on the total hours worked in a week versus the
expected 40 hours of a full time employee.
Fund A fiscal and accounting entity established to record receipt and
disbursement of income from sources set aside to support
specific activities or to attain certain objectives. Each fund is
treated as a distinct fiscal entity where assets equal liabilities
plus fund balances.
Fund Balance The difference between fund assets and fund liabilities of
governmental and trust funds.
Fund Equity The difference between assets and liabilities of any fund.
General Fund The major fund in most governmental entities. It contains many
activities associated with municipal government, such as police
and fire rescue, libraries, parks and recreation.
General Obligation Bonds A municipal bond backed by property taxes
Goals Department/Division objectives intended to be accomplished or
begun within the coming fiscal year.
Governmental Fund Funds, or specific groups of revenues and expenses, including
the General Fund, Special Revenue Funds, Capital Project
Funds, and Debt Service Funds.
Home Rule City Cities which have over 5,000 in population and have adopted
home rule charters.
I&S Interest and Sinking - The portion of the property tax that goes
to pay debt issued by the City
Interest & Sinking Fund See Debt Service Fund.
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Glossary
Interfund Transfers Transfer made from one City fund to another City Fund for the
purpose of reimbursement of expenditures, general and
administrative services, payments-in-lieu of taxes, or debt
service.
Intergovernmental Revenues Revenues from other governments in the form of grants,
entitlements, shared revenues, or payments-in-lieu of taxes.
Service contracts?
Liability Debt or other legal obligations arising out of transactions in the
past that must be liquidated, renewed, or refunded at some
future date. The term does not include encumbrances.
LUE's Living Unit Equivalent, the amount of water in gallons per year
that an average household would produce
M&O Acronym for "maintenance and operations". (1) The recurring
costs associated with a department or activity; (2) the portion of
the tax rate that is applied to the General Fund.
Mission The basic purpose of a department/division - the reason for its
existence.
Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale,
preparation, or serving of mixed beverages.
Modified Accrual basis Method of governmental accounting recognizes revenues when
they are measurable and available and expenditures when
goods or services are received with the exception of principal
and interest on long term debt.
Operating Budget Plans of current expenditures and the proposed means of
financing them. The annual operating budget is the primary
means by which most of the financing activities of the City are
controlled.
Operating Expenses Proprietary Fund expenses related directly to the Fund's
primary activity.
Ordinance A formal legislative enactment by City Council.
Payment-in-lieu of Taxes A payment made to the City in lieu of taxes. These payments
are generally made by tax exempt entities for which the City
provides specific services. For example, the City's Water &
Sewer Fund provides this payment to the City's General Fund
because of the Water & Sewer Fund's exemption from property
taxation.
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Glossary
Proprietary Fund Also referred to as Enterprise Fund. A governmental
accounting fund in which services are provided, such as water
and sewer service, are financed and operated similarly to those
in a private business. The intent is that the costs of providing
these services be recovered through user charges.
Resolution A special or temporary order of the City Council. Requires less
formality than an ordinance.
Retained Earnings An equity account reflecting the accumulated earnings of a
proprietary fund.
Revenue Bonds Bonds whose principal and interest are payable exclusively
from earnings of a proprietary fund.
Special Revenue Fund Accounts for the proceeds of specific revenue sources that are
legally restricted to expenditure for specified purposes.
Tax Base The total net taxable value after exemptions of all real and
personal property in the City.
Tax Levy The result of multiplying the ad valorem property tax rate per
one hundred dollars times the tax base.
Tax Rate The rate applied to all taxable property to general revenue. The
City's tax rate is comprised of two components; the debt
service rate, and the maintenance and operations (M&O) rate.
Tax Roll The official list showing the amount of taxes levied against
each taxpayer or property. See also Tax Base.
Taxes Compulsory charges levied by a government to finance
services performed for a common benefit.
TMRS The Texas Municipal Retirement System provides retirement
plans to its member cities. Each city selects its own plan and its
contributions are computed on each individual city's plan and
actuarial information.
Transmittal Letter A general discussion and overview of the proposed budget as
presented in writing by the City Manager to the City Council
Unencumbered Balance The amount of an appropriation that is not expended or
encumbered. It is essentially the amount of money still
available for future purchases.
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Glossary
User Charges The payment of a fee for direct receipt of a public service by
the party who benefits from the service.
Utility Fund See Proprietary Fund.
Vision The desired optiumum state or ultimate goal of the City or
Department.
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