20-R-88 - Service Contract with Fort Sam Houston Independent School District for EMS ServicesRESOLUTION NO. 20 -R -88
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A
SERVICE CONTRACT WITH FORT SAM HOUSTON INDEPENDENT
SCHOOL DISTRICT FOR EMS SERVICES, AND OTHER MATTERS
IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz has recommended that the City enter
into a service contract with Fort Sam Houston Independent School District (ISD) for EMS
services; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into a service contract with Fort Sam Houston ISD for EMS services; therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to enter into a service
contract with Fort Sam Houston Independent School District for ambulance services as set forth
in Exhibit A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part
of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND ADOPTED, this 11th day of August 2020.
CITY OF SCHERTZ, TEXAS
KAd Gu ' rrez, Mayor
ATTEST:
Brenda Dennis, City Secretary
FORT SAM HOUSTON INDEPENDENT SCHOOL DISTRICT
4005 WINANS ROAD
FSH)r SAN ANTONIO, TEXAS 78234
Phone: 210-368-8700 Fax: 210-368-8741
Fart Sam Houston ISD www.fshisd.net
CONTRACTED SERVICES AGREEMENT
The Fort Sam Houston Independent School District, hereinafter referred to as "District," and
independent contractor, Cily of Schertz EMS, hereinafter referred to as "Contractor," enter into a
contract on this the day of , 20 for the provision of contracted services.
1. District agrees to engage Contractor, and Contractor agrees to perform personally, in a
manner satisfactory to District, the following services:
Contractor agrees to provide one ambulance with two personnel to standby at predetermined
football games. See attached schedule marked as Attachment A.
2. Unless discontinued earlier by District, the services are to be performed at the following
times and places:
Contractor agrees to provide medical support at all home football games listed on the
attached schedule, Attachment A. The location for each home game is:
Cole Football Stadium
4001 Winans Road
San Antonio, TX 78234
District agrees to pay Contractor a fee of $125.00 per hour for a total fee not to exceed
$1,000 per scheduled game, as compensation for services rendered. All reimbursements for
expenses associated with contractor services shall be made in accordance with the attached
Travel Expense Guidelines for Contractor Services. Contractor shall not be paid in advance
except for any required deposit to reserve a scheduled date.
This agreement shall be in effect from September 1, 2020 to November 30, 2020, unless terminated
by either party at any time, with or without cause. In the event of termination by District or
Contractor prior to completion of the contract, compensation shall be prorated on the basis of hours
Contract Services Agreement Page 1 of 3
actually worked, and Contractor shall only be entitled to receive just and equitable compensation
for any satisfactory work completed and expenses incurred up to the date of termination.
Contractor agrees to not employ any person employed by the District who is in a position to
approve or determine the terms of this contract.
Contractor is not an employee of District, and is not entitled to fringe benefits, pension, workers
compensation, retirement, etc. District shall not deduct Federal income taxes, FICA (Social
Security), or any other taxes required to be deducted by an employer, as this is the responsibility
of Contractor.
The District will not pay for preparation days or times. Contractor charges shall be for time
actually spent in the District performing the service agreed to in the contract.
Contractor agrees to hold District harmless from any and all liability incurred by District by reason
of Contractor's negligence or breach of contract, including, without limitation. damages of every
kind and nature, out -of- pocket costs, and legal expenses.
IN WITNESS WHEREOF, Fort Sam Houston Independent School District and Contractor have
executed this contract, effective the date first herein written.
FORT SAM HOUSTON INDEPENDENT SCHOOL DISTRICT
By: _
Date:
Julie P. Novak, Chief Financial Officer
CONTRACTOR --
Date:
Social Security /Federal Tax ID Number:
Contract Services Agreement Page 2 of 3
Fort Sam Houston ISD Travel Expense Guidelines
For Contracted Services
The District shall reimburse travel expenses per the following guidelines:
MILEAGE — Reimbursed at maximum allowable rate established by the Internal
Revenue Service as of contract date. Rate available at https://www.irs.-�,,,ov/tax
Allowable mileage is based on MapQuest
Guide if a personal automobile is used.
2. AIR TRAVEL - Reimbursed at coach fare rates only.
3. MEALS - Reimbursement may be claimed for a maximum of $45 per day.
Receipts are required for reimbursement of meal expenditures for the contractor
only.
4. GRATUITIES - Reimbursed at a maximum of 20% for meals and taxi fare.
5. PHONE CALLS - No reimbursement allowed (local or long distance).
6. HOTEL ACCOMMODATIONS - Reimbursed at a single room rate in a
moderately priced hotel.
7. CAR RENTAL - No reimbursement allowed. Taxi fare shall be allowed to and
from the airport, the hotel, and the service site (receipts are required).
ALCOHOLIC BEVERAGES - No reimbursement allowed.
9. OTHER EXPENSES - Expenses which are considered reasonable and necessary
shall be reimbursed upon presentation of proper documentation. These expenses
may not include items for personal convenience such as valet service and other
personal hotel expenses. Documentation of parking and taxi expenses is required.
10. DIRECT BILLING - Direct bills shall not be accepted.
The District reserves the right to reject any reimbursement claim that it deems not reasonable
and/or unnecessary. Original itemized receipts must be submitted in order to be eligible for
reimbursement.
Contract Services Agreement Page 3 of 3
ATTACHMENT A
;J�jrCOLE COUGARS
2020 FOOTBALL SCHEDULE
VARSITY
DATE OPPONENT SITE TIME
Aug 14 15 T-BD
Ser-immage Anthony -
Away
sept--�
Aug 20
-St
Ser-ifn mage jahnsen City
Away
30
t
Aug. 28
SACS
Rome7.
00
Sept. 4
Natalia
Away
Oct.
Sew- z
Pandera
Re> e
7:34)
Sept. 19
Luling
Hume
700
Sept. 25
Poteet* (TBD)
Home
7:30
Oct. 2
Randolph*
Away
7:30
Oct. 9
OPEN
Oct. 16
Lytle* (Homecoming)
Home
7:30
Oct. 23
Jourdanton*
Away
7:30
Oct. 30
Cotulla *(Senior Night / Pink Out)
Home
7:30
Nov. 6
Marion*
Away
7:30
*District 14 — 3A
JUNIOR VARSITY
Aug 14
Serimmage St Anthony
R "clef -A
sept--�
Aug 20
Ser-immage dehnsen -Ci
`ay
24
Aug. 27
-
SACS
way
Away
6;00
59..30
Sept - 3
Natalia
Home
Oct.
Sept. 10
BandeFfi
Away
5.23 0
Sept. 17
t ,.1;..R
Hume
51.30
539
Sept. 24
Oct. 1
Oct. 8
Oct. 15
Oct. 22
Oct. 29
Nov. 5
Poteet* (TBD)
Randolph*
OPEN
Lytle*
Jourdanton*
Cotulla
Marion*
Away
Home
Away
Home
Away
Home
6:30
6:30
6:30
6:30
6:30
6:30
JUNIOR HIGH 7"' & 81' Grade
Sept.
10
R "clef -A
sept--�
Away
LUlifig
Sept.
24
Poteet* (TBD)
Oct.
1
Randolph*
Oct.
8
OPEN*
Oct.
15
Lytle*
Oct.
22
Jourdanton*
Oct.
29
Cotulla
Nov.
5
Marion*
Away 4:30 / 5:30
Home 4:30 / 5:30
Away
4:30 / 5:30
Home
4:30 / 5:30
Away
4:30 / 5:30
Home
4:30 / 5:30