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ccreg 02-03-1976 348 REGULAR MEETING OF THE SCHERTZ CITY COUNCIL FEBRUARY 3, 1976 The Schertz City Council convened in Regular Session, Tuesday, February 3, 1976 at 7:05 P.M. in the Council Chambers, 401 Oak Street with the following members present: Mayor Robert C. Bueker, presiding; Nell G. Funk, Donald J. Seeba, Walter F. Schneider, and Gail Hyatt. Absent: Ed L. Sharpe. Also present City Manager Denny L. Arnold, City Engineer Howard W. Gaddis, City Attorney Richard W. Harris and City Secretary June G. Krause. #1 APPROVAL OF MINUTES: Mrs. Funk recommended there be an amendment to Item #5 of the minutes of the Regular Session of January 20, 1976 to include the recommendations of the Council members in an effort to resolve the problem under discussion; namely: "Mrs. Funk said she would like to see the City take the remainder of the bond monies and pay what portion we can and the approximately $1500 that would be left to be divided among the home owners in Deer Haven/Oak Forest. Mr. Seeba had two recommendations: 1. The property owner would be charged $9.00 per foot for that portion under the street (7') and then pay only $6.00 per foot for the rest he has been charged for. This would be less than what was actually contracted for but not the lowest mentioned. 2. The City pay everything under neath the 14' street - i.e. deduct the $63.00 from the bill completely and the balance of the footage would be charged to the individual at the rate of $9.00 per foot. Mr. Schneider proposed the City charge Deer Haven/Oak Forest residents at the rate of $4.50 per foot." Mrs. Funk then referred to General Discussion Item #11 concerning the reduction in postal services and suggested the Council encourage all citizens to write their elected officials apposing the closing of most of the postal services to the City. Mr. Seeba moved the minutes of the regular meeting of January 20, 1976 be approved as amended. Mr. Schneider seconded the motion which carried by the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider NAYS: None ABSTAINING: Mrs. Hyatt, as she was not present at that meeting. B. Minutes of the Special Meeting of January 27, 1976. Mrs. Funk asked that under item #1, top of page #347 the sentence beginning on the top line be changed to read as follows: "The Deer Haven residents present agreed on a per linear foot cost of $5.42 provided the City found irrefutable evidence showing that residents of the older part of the City did in fact pay for their stub-out." Mrs. Funk then moved the minutes of the Special Meeting of January 20, 1976 be approved as amended. Mr. Seeba seconded the motion which carried by the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider and Mrs. Hyatt. NAYS: None 34H #2 HEARING OF RESIDENTS: Mayor Bueker recognized the residents of Deer Haven/Oak Forest as wishing to reserve time to speak when Item #4 and #5 come before the Council. Mrs. Billie Little ask the Council what the citizens can do about the excessively high electric bills received this month. Mayor Bueker explained that unlike a year ago, we do at this time have a new State Utility Commission. He encouraged citizens to write their protest of the excessive pass-through charges on utility bills to this commission as the Municipal approach of last year was not satisfactory. He went on to say the Council will send a letter of protest also to make the legislatures aware that we have strong feelings on this matter. He asked the citizens present to give the Council time to formulate their thinking for the next Council meeting. At this time, Mayor Bueker asked to deviate from the agenda for a few minutes to award certificates to City employees. June Krause received a certificate of graduation from North Texas State University as a Certified City Secretary. Steve Steinmetz received a "B" Sewer Operator Certificate from the Department of Health Resources. Robert Arenas received a "C" Water Operator Certificate from the Department of Health Resources. Ronald Woods received a Certificate of completion of the 80 hour Basic Crime Prevention Course from South Texas State University as well as a Certificate of Appreciation from the Randolph Motorcycle Association. Mayor Bueker introduced new Patrolman Charles Bode to the Council and citizens. #3 CAC MINUTES: Mrs. Funk moved to accept the minutes of the regular meeting of the Citizens Advisory Committee of January 15, Mr. Seeba seconded the motion which carried with the follow- 1976 as presented. ing vote: AYES: NAYS: Mrs. Funk, Mr. Seepa, Mr. Schneider and Mrs. Hyatt. None Mr. Arnold said the CAC recommendation for new members would be on the next Council agenda. #4 SEWER LINE EXPENDITURES: Mayor Bueker explained the Council had spent many hours deliberating on this item. Mrs. Funk moved the City charge the residents of Deer Haven/Oak Forest who lived there prior to February 19, 1974 the $75.00 tap fee and that is all and the stub- out line be borne by the City. Mrs. Hyatt seconded the motion which carried by the following vote: AYES: NAYS: Mrs. Funk, Mr. Seeba, Mr. Schneider and Mrs. Hyatt. None #5 STREET RESURFACING: The Mayor explained this item as being Council dis- cussion and consideration of street resurfacing in Deer Haven subdivision. Mr. Gaddis, City Engineer explained there are two ways these streets could be resurfaced. However, first the City needs to go in and 350 scarify the surface. Then the two ways are: 1. surface with hot mix asphalt like the present streets are. 2. Resurface with a double pene- tration type. He explained the hot mix type would be about l~ inch thick and the double penetration usually about ~ inch thick. The approximate costs of each would be: Using an average width of 14 foot, the double pene- tration would be about $2.10 per linear foot or $8,300. Using hot mix, it would cost about $3.10 per linear foot or approximately $12,400. Mr. Gaddis went on to explain that this does not include Circle Oak in Oak Forest. That street would have to have base added. Mr. Harris, City Attorney, said that since the street resurfacing is part of a sewer project where the streets had to be torn up, bond monies (sewer) could be used to resurface the streets. Mr. Gaddis explained that the hot mix surface could be done now but the double penetration should be done in 70 to 80 degree weather. Also that the hot mix surface estimated life would be about 10 to 15 years, with the double penetra- tion being about half that length of time. To properly resurface Circle Oak Drive in Oak Forest, you should add about 40 to 50 cents per linear foot to the cost figures he mentioned for Deer Haven streets. After further Council discussion, Mrs. Funk moved to go ahead and go out for bids using the balance of $25,000 from the 1971 Bond Issue and pave Fawn, Antler, Lazy Oak and Circle Oak streets with hot mix asphalt road surface. Mr. Seeba seconded the motion. At this point, Mr. Jones of Deer Haven, asked the Council to seriously re- consider the 14~ foot street width as that is barely larger than a driveway. Mrs. Funk withdrew her motion and Mr. Seeba withdrew his second. Mr. Schneider moved to instruct the City Engineer to make a study on costs of 18 foot wide streets in Deer Haven and Oak Forest. Mrs. Funk seconded the motion which carried with the following vote: AYES: NAYS: Mrs. Funk, Mr. Seeba, Mr. Schneider and Mrs. Hyatt. None #6 BID OPENING: There were no bids received for the sale of excess 1972 Plymouth Police sedan. Mayor Bueker recessed the Regular Meeting at 8:10 P.M. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PUBLIC HEARING The Schertz City Council held a Public Hearing Tuesday, February 3, 1976 at 8:10 P.M. in the Council Chambers, 401 Oak Street, with the following members present: Mayor Robert C. Bueker, presiding; Nell G. Funk, Donald J. Seeba, Walter F. Schneider and Gail Hyatt. Absent: Ed Sharpe. Mayor Bueker opened the Public Hearing by explaining the purpose was to obtain final Council approval of 1976 Community Development Block Grant Application. 0) -1 .)~) There were approximately 22 citizens in attendance. Darrell Farr, Community Development Coordinator, presented a finalized draft of the 1976 Community Development Block Grant application for consideration and approval. This application was compiled from Council and citizen recom- mendations from two previous public hearings. Mayor Bueker itemized the nine priorities listed in the application and thor- oughly explained each item and reasons for order of priority as follows: 1. Community Activity Center 2. Site Improvements - sidewalks in Westland Park and Village 1 and 2. 3. Site Improvements - sub-standard street improvements in Westland Park Lone Oak and Rio Vista Subdivisions. 4. Drainage improvements. 5. Parks - acquisition of parkland 6. Auxiliary Fire Station 7. Site Improvements - traffic lane indicators 8. Code Enforcement Program 9. Water System Program There were no questions from the audience concerning this final draft of the application. Mr. Farr explained the procedures and dates for filing the finalized application. The Mayor declared the Public Hearing closed at 8:37 P.M. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * #7 PUBLIC HEARING: The regular meeting of the City Council was reconvened by Mayor Bueker at 8:37 P.M. Mr. Seeba moved Council approve the 1976 Community Development Application as presented. Mr. Schneider seconded the motion which carried by the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider and Mrs. Hyatt. NAYS: None #8 PARK CONCESSION: Council were bids for the operation of the park concession stand for the 1976 season from SAFES Auxiliary and one from Buffalo Valley Youth Association (BVYA). Mayor Bueker briefed the Council on the Base Community Council meeting to be held February 12th. His feelings were that the Community Council will be placing a proposal to SAFES Ambulance Service to serve the total surrounding area with the individual cities quarantee- ing financial backing to SAFES for unpaid runs made in their cities. If this comes about, it would eliminate the support function needed by the SAFES Auxiliary. He then recommended Council wait until after this meeting to arrive at a decision on awarding of the concession contract. Mrs. Jarvis, SAFES Auxiliary President, addressed the Council in this respect, stating that if SAFES gets the backing of the area cities, they would withdraw their bid in favor of BVYA. Mr. Strange, BVYA President, addressed the Council as to the extreme need BVYA has for the monies received from the concession stand. 352 Mr. Schneider moved to table this item until the next Regular Meeting agenda. Mrs. Funk seconded the motion which carried with the following vote: AYES: Mrs. Funk, Mr. Seebe, Mr. Schneider and Mrs. Hyatt. NAYS: None #9 COMPUTER LEASE: Mr. Arnold introduced Mr. Clark of Burroughs Corporation, who was present to answer Council questions concerning the lease/purchase agreement for a Buroughs computer. Mr. Arnold explained he had thoroughly investigated several brands of computers as well as two computer services before presenting this agreement to the Council. MR. SHARPE ARRIVED AT THE MEETING AT 8:58 P.M. The City Manager went on to explain his recommendation of a lease/purchase rather than outright purchase of a machine. Mayor Bueker requested the City Attorney advise the legality of a lease/purchase agreement, can you consider the monthly charge only or do you have to consider the entire five year agreemente and advertise for bids. Mr. Sharpe moved to accept the concept of the lease/purchase contingent on legal ruling. The motion was seconded by Mrs. Hyatt and carried with the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. NAYS: None #10 RESOLUTION: The Mayor introduced the following captioned resolution which was read in full by the City Manager. The Mayor then suggested passing the resolution but do not have the appraisals made until bids are received on the parcels involved. Mr. Seeba moved to pass the following captioned resolution as read. Mrs. Hyatt seconded the motion which carried with the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider,Mr. Sharpe and Mrs. Hyatt. NAYS: None RESOLUTION NO. 76-R-2 A RESOLUTION AUTHORIZING THE DIRECTOR OF COMMUNITY DEVELOPMENT TO CONDUCT AN APPRAISAL OF PARCELS 53-2, 55-2 and 55-7 AND AUTHORIZING TOYE FOX, A CERTIFIED APPRAISER TO PERFORM THE APPRAISAL. #11 ORDINANCE: The Mayor introduced the following captioned ordinance which was read in full by the City Manager. Mr. Schneider moved that said ordinance be considered by the Council. Mr. Sharpe seconded the motion which carried with the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. NAYS: None oJ t"' q i)iJ,J The following captioned ordinance was then discussed and fully considered by the Council: AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS CALLING AN ELECTION TO BE HELD ON APRIL 3, 1976 FOR THE PURPOSE OF ELECTING THE MAYOR AND TWO (2) COUNCILMEN. Whereupon Mr. Schneider moved that said ordinance be further considered at the next regular meeting of the City Council to be held on the 17th day of February, 1976, which motion was seconded by Mr. Sharpe and which carried by the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. NAYS: None #21 NEWSLETTER REVIEW: During Council review of the proposed newsletter, it was suggested the addition of an article on protesting the high utility pass-through charges, suggesting individual citizens write their local and federal elected officials as well as the Rail- road Commission and the Public Utility Commission of Texas. The Council also asked that an article be added on the downgrading of the Schertz Post Office. Mrs. Hyatt moved to accept the proposed newsletter with the two additions as recommended. Mr. Schneider seconded the motion which carried with the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. NAYS: None #13 GENERAL DISCUSSION: 1. Mrs. Hyatt asked when the Schertz Bank is going to close the Main Street exit and stripe their parking lot. Mr. Arnold said he would contace Mr. Allen of the Bank and Mr. Johnson, Street Superintendent on this matter. 2. Mrs. Hyatt asked the present status of the South Schertz Project, and was told they are in the process of getting appraisals for property acquisition at this time. 3. Mr. Sharpe said that in view of difficulties of low water pressure due to re- pair of the pump at the well site recently, will the new storage tank be valved in such a way that it can be utilized if there is trouble at the well itself. Mr. Arnold assured him that is in the plans. Mr. Seeba suggested the City should commence looking for a new well site. 4. Mrs. Hyatt called attention to the lot at the corner of Exchange and Live Oak Road where there are high weeds. Mr. Arnold said he would send the owners a letter giving them a certain length of time to clear debris and mow the lot. 254 #14 ADJOURNMENT: Mrs. Funk moved the meeting be adjourned at 10:15 P.M. Mrs. Hyatt seconded the motion which carried with the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. NAYS: None ATTEST: ~c 3-L Mayor, City of Schertz, Texas &:~ ' )1. .l:scQul~O ~ C~ Secretary, City' of Schertz REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 1976 The Schertz City Council convened in Regular Session, Tuesday, February 17, 1976 at 7:05 P.M. in the Council Chambers, 401 Oak Street with the following members present: Mayor Robert C. Bueker, presiding; Nell G. Funk, Donald J. Seeba, Walter F. Schneider, Ed L. Sharpe and Gail Hyatt. Also City Engineer Howard W. Gaddis, City Manager Denny L. Arnold and City Secretary June Krause. #1 APPROVAL OF MINUTES: Mrs. Funk asked that the second paragraph under Item No. 1 of the minutes of the regular meeting of February 3, 1976 be corrected to read as follows: "Mrs. Funk said she would like to see the City take the remainder of the bond monies and pay what portion we can and the approximately $1500 that would be left to be paid by the home owners in Deer Haven/Oak Forest." Mr. Seeba moved the minutes of the regular meeting of February 3, 1976 be accepted as amended. Mrs. Funk seconded the motion which carried with the fo 11 owi ng vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, and Mrs. Hyatt. NAYS: None ABSTAINING: Mrs. Sharpe as he was not present for the entire meeting. #2 HEARING OF RESIDENTS: Mr. Robert Strange requested time to speak when item #6 comes before the Council. #3 P & Z MINUTES: Mr. Schneider moved to accept the minutes of the Regular meeting of the P&Z of February 11,1976 as Mr. Sharpe seconded the motion which carried with the following presented. vote: AYES: NAYS: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. None