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ccreg 02-17-1976 254 #14 ADJOURNMENT: Mrs. Funk moved the meeting be adjourned at 10:15 P.M. Mrs. Hyatt seconded the motion which carried with the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. NAYS: None ATTEST: ~c 3-L Mayor, City of Schertz, Texas &:~ ' )1. .l:scQul~O ~ C~ Secretary, City' of Schertz REGULAR MEETING OF THE CITY COUNCIL FEBRUARY 17, 1976 The Schertz City Council convened in Regular Session, Tuesday, February 17, 1976 at 7:05 P.M. in the Council Chambers, 401 Oak Street with the following members present: Mayor Robert C. Bueker, presiding; Nell G. Funk, Donald J. Seeba, Walter F. Schneider, Ed L. Sharpe and Gail Hyatt. Also City Engineer Howard W. Gaddis, City Manager Denny L. Arnold and City Secretary June Krause. #1 APPROVAL OF MINUTES: Mrs. Funk asked that the second paragraph under Item No. 1 of the minutes of the regular meeting of February 3, 1976 be corrected to read as follows: "Mrs. Funk said she would like to see the City take the remainder of the bond monies and pay what portion we can and the approximately $1500 that would be left to be paid by the home owners in Deer Haven/Oak Forest." Mr. Seeba moved the minutes of the regular meeting of February 3, 1976 be accepted as amended. Mrs. Funk seconded the motion which carried with the fo 11 owi ng vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, and Mrs. Hyatt. NAYS: None ABSTAINING: Mrs. Sharpe as he was not present for the entire meeting. #2 HEARING OF RESIDENTS: Mr. Robert Strange requested time to speak when item #6 comes before the Council. #3 P & Z MINUTES: Mr. Schneider moved to accept the minutes of the Regular meeting of the P&Z of February 11,1976 as Mr. Sharpe seconded the motion which carried with the following presented. vote: AYES: NAYS: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. None ,.) ...... ...... .)f)J #4 BID OPENING: The following bids for the construction of a Municipal Swimming Pool were opened and read by the Mayor: BONANZA CONSTR. HAYDEN SALES PRASSEL CONSTR. COMPANY COMPANY COMPANY BASE BID $ 251,855 $ 208,994 $ 218,037 Alt. #1 (Exterior Light 3,224 3,500 3,647 Alt. #2 (Pool Heater) 5,316 5,679 5,984 Alt. #3 (Dressing Rooms) 4,277 5,460 6,004 Alt. #4 (Additional Con- crete Deck) 4,019 4,085 3,580 Alt. #5 (Tile Racing Lane Targets) 700 586 212 Alt. #6 (Wading Pool) 8,750 9,391 8,589 Alt. #7 (Approach Walks) 1 ,295 2,869 2,978 Alt. #8 (3-Meter Diving Unit) 2,347 2,351 2.048 Alt. #9 (Parking Lot) 5,000 NIB 12,707 No. of Days 220 275 210 In order for the City Engineer and Pool Designer to tabulate the bids, Mayor Bueker requested the Council to move to the next item on the agenda at this time and come back to this item later in the meeting. #5 AUDIT PRESENTATION: City Auditor Bill Havens of Harris, Havens and Company presented the 1974-75 Fiscal Year Audit to the Council including Community Development Fund, General Fund, Capital Projects Funds, Revenue Sharing Fund, Interest and Sinking Fund, General Bonded Debt, General Fixed Assets, Waterworks and Sewer System Fund, Combined Statements for Unrelated Funds, Subsidiary and Statistical Statements and Special Revenue Sharing Audit. Mr. Havens told the Council the City had received a clean audit and in his opinion, have a beautiful system. He also recommend Council amend the budget when overexpend budgeted items. #4 At this time the Mayor asked to return to discussion of the Bid Opening under Item #4. Mr. Gaddis stated that Hayden Sales Company were the apparent low bidders with a total bid of $240,564 less the parking lot, which could possibly be done for approximately $5,000. As this is about $15,000 over the bond figure, there follow- ed general discussion as to the alternatives that could be eliminated and still have a nice facility. Mrs. Hyatt suggested going back to the citizens, even if it meant calling an election, telling them just how much the pool is going to cost and determining if the citizens really want to build it at this time. General discussion followed including the factors of the higher utility costs today as opposed to the time of the election. Mr. Sharpe moved to reject all bids and investigate what options are available to cancel this project. Mr. Schneider seconded the motion. During the following ~~.~ ~aG discussion Mrs. Funk requested this item be tabled,instead of rejected, until the next meeting. Mr. Sharpe withdrew his motion and Mr. Schneider withdrew his second. Mr. Sharpe then moved to place this item on the agenda for the next regular meeting of the City Council and at that time to possibly have the City Attorney and Financial Advisor present to determine what options are avail- able to the City to cancel this project. Mr. Schneider seconded the motion which carried with the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. NAYS: None Mrs. Funk moved to poll the citizens during this period and see what their desires are and let them know all the facts as to just exactly what the costs of building and operating the pool will be. Mrs. Hyatt seconded the motion. During the discussion that followed, Mayor Bueker stated he did not feel the Council could reverse the mandate of the people short of another election. Mrs. Funk amended her motion to include calling a Public Hearing on this subject. Mrs. Hyatt withdrew her second of the motion after the amendment. Then Mr. Schneider seconded the amended motion, at which time the Mayor called for a vote as follows: AYES: NAYS: Mrs. Funk and Mr. Schneider Mr. Seeba, Mr. Sharpe and Mrs. Hyatt. Mayor Bueker declared the motion did not carry. He then recommended that Council conduct their own poll of the citizens on this matter. #6 PARK CONCESSION: Mayor Bueker advised the Council that Mrs. Jarvis, President of the SAFES Auxiliary, withdrew their bid for the concession stand based on the guarantee that the cities in the SAFES area would be guaranteeing payment of ambulance runs made and uncollected. Mr. Seeba moved to award the concession operating contract for the 1976 Recreational year to Buffalo Valley Youth Association. Mrs. Hyatt seconded the motion which carried with the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. NAYS: None Mr. Seeba moved to authorize the Mayor to sign a contract as in previous years for the operating of the concession stand,with BVYA. Mr. Schneider seconded the motion which carried with the following vote: AYES: NAYS: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. None #7 TENNIS COURTS: Mr. Arnold explained that school officials had wanted to be present but were unable to. He then explained the School District's request for the Council to consider the construction of four tennis courts at the School District's expense, in the City Municipal Park as they have very little area left at the Jr. High. 0) )""",.." at) Mr . Johnson, Park Superintendent, presented a drawing of the park area and suggested site locations for the courts, as he discussed with school officials. Mr. Schneider moved to give Council approval of consideration of the S~C~UC ISD constructing tennis courts in the Municipal Park. Mrs. Hyatt seconded the motion which carried with the following vote: AYES: NAYS: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. None #8 STREET RESURFACING: Mr. Gaddis reported on testings he made in the Deer Haven/Oak Forest subdivisions of street base, explaining there is very little base on any of the streets in question. He suggested it would be less expensive to start from scratch and completely resurface the streets. He estimated that using a 611 base and 18' wide a newly constructed street would cost $6.75 per linear foot for a total of $27,000 using hot mix ashphalt and about $22,000 for the double penetration method. These figures are for the streets in Deer Haven only. Council discussed the merits of both alternatives; i.e. a 14' wide street with concrete sunken curbs and an 18' wide street without curbs. Mr. Arnold briefed the council on a discussion he had with Mr. Coy Simmons developer of Oak Forest, in which Mr. Simmons said he would be willing to talk further about his participating in the cost of paving Lazy Oak Lane. Mr. Seeba moved to send a letter to the Deer Haven/Oak Forest residents laying out the alternative methods of paving or resurfacing streets in their subdivi- sions and their related costs and asking for their opinions and replies. Mr. Schneider seconded the motion which carried with the following vote: AYES: NAYS: #9 Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. None that cities have also stated that bids. COMPUTER LEASE: Mr. Arnold said he had talked with the Texas Municipal League and the letter of the law, in their opinion, is to advertise for bids on a lease/purchase for a computer. He the City Attorney agrees that the City has to advertise for After discussion, Mr. Schneider moved to authorize the City Manager to adver- tise for bids for the lease/purchase of a computer. Mrs. Hyatt seconded the motion which carried with the following vote: AYES: NAYS: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. None #10 CAC APPOINTMENTS: Mrs. Funk moved to appoint the following three people to the Citizens Advisory Committee: 1. John W. Miller - 1069 Richmond Drive 2. Salvatore A. Previtera - 1013 Valley Forge Drive 3. Wayne Ulbrich - 525 Curtiss Avenue. Mrs. Hyatt seconded the motion which carried with the following vote: AYES: NAYS: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. None 358 #11 ORDINANCE: The Mayor introduced the hereinafter set forth ordin- ance which has been read and considered at the last regular meeting of the City Council on the 3rd day of February, 1976. It was determined that the City Secretary had caused a short synopsis of said ordinance to be published in the official City newspaper after its consi- deration at the last regular meeting of the City Council and prior to this meeting. Whereupon said ordinance was discussed and further considered by the Council. Thereupon it was moved by Mrs. Hyatt and seconded by Mr. Schneider that said ordinance be fina'lly passed and adopted. The Mayor put the motion to a vote of the members of the City Council and the ordinance was finally passed and adopted by the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. NAYS: None ORDINANCE NO. 76-E-l AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, CALLING AN ELECTION TO BE HELD ON APRIL 3, 1976, FOR THE PURPOSE OF ELECTING THE MAYOR AND TWO (2) COUNCILMEN. Tank and Iron Works, Inc. #12 PAYMENT ESTIMATE: Mayor Bueker introduced the item for Council approval to pay Payment Estimate #3 to Universal Mr. Seeba moved to authorize payment of Payment Estimate #3 in the amount of $81,488.31 to Universal Tank and Iron Works, Inc. Mr. Schneider seconded the motion which carried with the following vote: AYES: Mrs. Funk, Mr. Schneider, Mr. Seeba, Mr Sharpe and Mrs. Hyatt. NAYS: None #13 PAYMENT ESTIMATE: Mrs. Funk moved to pay Howard Gaddis' engineering fee of $e,086.10 for Payment Estimate No.3 relative to water tower. Mrs. Hyatt seconded the motion which carried with the following vote: AYES: Mrs. Funk, Mr. Schneider, Mr. Seeba, Mr. Sharpe and Mrs. Hyatt. NAYS: None #14 GENERAL DISCUSSION: Council again discussed the ways of perhaps doing something positive about the excessive utility pass-through charges. The Mayor suggested an individual effort of citizens refusing to pay the pass-through charge, putting this money in one city-wide escrow account. Mrs. Funk suggested going to GVEC Board of Directors and petition them to withhold the pass-through charge. Mr. Seeba said then to go on to LCRA and ask them to also withhold the charge. Mayor expressed his opinion the Council should be looking for an alternate source of energy. Mrs. Funk also suggested hosting a large meeting inviting all elected officials of the GVEC area - national, state, county elected officials, LCRA officials, GVEC members, new candidates of the Railroad Commission (as well as current members) and the members of the new Utility Commission. .)...() dUt- After lengthy discussion and consideration, the following steps were agreed on: 1. Mrs. Funk and Mrs. Hyatt agreed to petition the GVEC Board of Directors to withhold the pass-through charges. 2. Schedule a large meeting as suggested by Mrs. Funk. 3. The Mayor will continue to explore the possibilities of solar energy. B. Mr. Arnold briefed the Council on his and Attorney Harris' trip to Washing- ton D.C. to present the City's Voting Rights Act application for approval. #15 ADJOURNMENT: Mrs. Hyatt moved and Mrs. Funk seconded that the meeting be adjourned at 11:27 P.M. Motion carried unanimously. Af/de ~ Mayor, City of Schertz, Texas ATTEST: Q-{1.~ ,h , ~ tNJ/40 c~secretary, City of SchertZ- REGULAR MEETING OF THE CITY COUNCIL MARCH 2, 1976 The Schertz City Council convened in Regular Session, Tuesday, March 2, 1976 at 7:06 P.M. in the Council Chambers, 401 Oak Street with the following members present: Mayor Robert C. Bueker, presiding; Nell G. Funk, Donald J. Seeba, Walter F. Schneider, Ed L. Sharpe and Gail Hyatt. Also present were City Attorney Richard W. Harris, City Engineer Howard W. Gaddis, City Manager Denny L. Arnold and City Secretary June G. Krause. #1 APPROVAL OF MINUTES: Mrs. Hyatt asked that the abstaining vote on item #1 of the minutes of the regular meeting of Febru- ary 17, 1976 be corrected to read: "Abstaining: Mr. Sharpe as he was not present for the entire meeting." Mrs. Funk moved the minutes of the regular meeting of February 17, 1976 be accepted as corrected. Mr. Schneider seconded the motion which carried with the following vote: AYES: Mrs. Funk, Mr. Seeba, Mr. Schneider, Mr. Sharpe and Mrs. Hyatt. NAYS: None #2 HEARING OF RESIDENTS: The following citizens wished to reserve time for agenda items: Mr. Langford - Item #6, Mrs. B. Koch - Item #5; Mr. Anderson - Item #7; Mr. Duffield - Item #6. ./