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20-R-130 - Authorizing expenditures for equipment purchases as part of the FY 20-21 vehicle and equipment replacement programRESOLUTION NO. 20 -R -130 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES FOR EQUIPMENT PURCHASES AS PART OF THE FY20 -21 VEHICLE AND EQUIPMENT RELACEMENT PROGRAM WHEREAS, Schertz Fleet Department has a need to purchase a loader and shredder deck as part of the Vehicle and Equipment Replacement Program; and WHEREAS, City Staff has done due diligence in researching what equipment best fits the needs of the department, to obtain the best pricing and to provide the best quality of equipment; and WHEREAS, the City of Schertz has chosen RDO Equipment Co, a Sourcewell Group Purchasing Cooperative Vendor and Tellus Equipment Solutions, a BuyBoard Purchasing Cooperative Vendor for the purchase the equipment; and WHEREAS, purchases under the cooperative programs meet the requirements under Subchapter C, Chapter 791.025 of the Texas Government Code, which states that a local government that purchases goods and services under this section satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and services; and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to issue Purchase Orders to the awarded vendors. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes expenditures in a not to exceed amount of ONE HUNDRED EIGHTY THOUSAND DOLLARS ($180,000.00) to the awarded vendors. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 27th day of O c t o b e r 2020. CITY OF SCHERTZ, TEXAS u e ayor ATTEST: I,. �! E enda Dennis, City Secretary EXHIBIT A SUPPORTING DOCUMENTATION JOHN DEERE Proposal for. CITY OF SCHERTZ 1400 SCHERTZ PKWY BLDG 2 SCHERTZ, TX, 781541673 GUADALUPE Comments Sourcewell Contract 032119 -JDC Equipment Information Quantity Serial Number Stock Number 1 DW624LZALF708365 X953669 Investment Proposal (Quote) RDO Equipment Co. 19275 NORTH IH35 New Braunfels TX, 78132 Phone: (830) 632 -3100 - Fax: (830) 632 -3099 Investment Proposal Date: Pricing Valid Until: Deal Number. Customer Account#: Sales Professional: Phone: Fax: Email: Hours Status / Year / Make / Model �rjcmi Additional Items 0 New 2020 JOHN DEERE 624L 0924 JD POWERTECH ENGINE 1010 STANDARD WHEEL LOADER 1120 W/O AXLE DISC W /LUP 1210 100 AMP ALTERNATOR 1310 FLAT BLACK CURVED STACK 1430 AIR INTAKE W PRECLEANER 1520 AUTOMATIC REVERSING HYD FAN 1610 FUEL TANK W STD FILTER 170C JDLINK ULT 5 YEAR SERVICE 1905 STANDARD CAB 1940 7 INCH DISPLAY MONITOR 1970 HYDRAU HYDRAULIC FLUID 2010 STANDARD ZBAR 2120 STEERING WHEEL ONLY 2220 DELUXE SEAT, CLOTH 2360 JOYSTICK CONTROLS 2402 TWO FUNCTION HYDRAULICS 2520 LESS RIDE CONTROL 2605 ENGLISH DECALS & MANUALS 2708 8 AMP CONVERTER 2890 NO PAYLOAD SCALE 3046 AXLE,STD REAR & HYD FRONT 3120 MANUAL DIFFERENTIAL LOCK 4934 20.5R25 1* L3 NBP RADIAL 3PC 5530 STANDARD FRONT FENDERS 5610 LEFT SIDE STEPS ONLY 5840 NO FORK FRAME 5940 NO TINES 7120 HALOGEN WORK & DRIVE LIGHTS 8220 REAR HITCH & COUNTERWEIGHT 8240 REAR CAMERA ONLY 8298 NO STROBE BEACON OR BRACKET 8310 EXTERIOR MIRRORS - STANDARD 8360 RADIO - STANDARD 8450 AC CHARGE 8565 PIN -ON ATTCH READY PINS ONLY 8890 NO BUCKET EDGE OR TEETH 8960 NO BUCKET 9043 ENVIRONTMENTAL DRAIN & PORTS 9140 FIRE EXTINGUISHER 9240 ENGINE COMPARTMENT LIGHT 9410 GUARDS - TRANSMISSION & BOTTOM 9709 NBP 20.5R25 1* L3 RADIAL 3PC MKT DEV FUND 10/19/2020 11/18/2020 1373549 7477008 Michael Young (210) 632 -3100 (830) 632 -3099 MYoung @rdoequipment.com MFG Program Gov Discount Warranty -John Deere MFG. Base -12 Months, Deductible: 0, Exp Date: 10/19/2021 Cash Price $271,826.87 D1373549 Page 1 of 2 $0.00 Freight in Factory Prep / Reconditioning Pre- Delivery Checklist $3,800.00 $1,176.43 TBD 0 Attachment - New 2020 JOHN DEERE 624H3.75 $8,501.00 TBD 8926 3.75 Cu Yd Bucket (Pin -On) Purchase Order Totals Equipment Subtotal: Balance: Tax Rate 3: (TXEG 0 %) Sales Tax Total: Sub Total: Cash with Order. Balance Due: $173,855.28 $173,855.28 $0.00 $0.00 $173,855.28 $173,855.28 D1373549 Page 2 of 2 JOHN DEERE YOUR CONTRACT. YOUR QUOTE. YOUR HELP REQUESTED. Ensure your equipment arrives with no delay. Issue your Purchase Order or Letter of Intent. To expedite the ordering process, please include the following information in Purchase Order For any questions, please contact: or Letter of Intent: ❑ Shipping address ❑ Billing address Vendor: John Deere Company ❑ 2000 John Deere Run Cary, NC 27513 ❑ Contract name and /or number ❑ Signature ❑ Tax exempt certificate, if applicable The John Deere Government Sales Team Klinton Goerdel Tellus Equipment Solutions 3030 N. Austin Street Seguin, TX 78155 Tel: 830 - 379 -5477 Fax: 830 - 379 -2693 Email: kgoerdel @agproco.com JOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36- 2382580; DUNS #: 60- 7690989 Prepared For: CITY OF SCHERTZ 10 COMMERCIAL PL SCHERTZ, TX 78154 Business: 210 -619 -1800 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Tellus Equipment Solutions 3030 N. Austin Street Seguin, TX 78155 830 - 379 -5477 Quote Summary Delivering Dealer: Tellus Equipment Solutions Klinton Goerdel 3030 N. Austin Street Seguin, TX 78155 Phone: 830 - 379 -5477 kgoerdel @agproco.com Quote ID: 22773515 Created On: 16 September 2020 Last Modified On: 16 September 2020 Expiration Date: 16 October 2020 Equipment Summary Selling Price Qty Extended JOHN DEERE HX6 Lift -Type Rotary $ 4,997.30 X 1 = $ 4,997.30 Cutter - 540 RPM PTO Contract: TX BuyBoard Grounds Mtnc Equip, Irrigation 611 -20 (PG 67 CG 70) Price Effective Date: September 15, 2020 Equipment Total $ 4,997.30 * Includes Fees and Non - contract items Salesperson : X quote summary Equipment Total Trade In SubTotal Est. Service Agreement Tax Total Down Payment Rental Applied Balance Due Confidential Accepted By , X $ 4,997.30 $ 4,997.30 $ 0.00 $ 4,997.30 (0.00) (0.00) $ 4,997.30 JOHN DEERE Selling Equipment Quote Id: 22773515 Customer Name: CITY OF SCHERTZ ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36- 2382580; DUNS #: 60- 7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Tellus Equipment Solutions 3030 N. Austin Street Seguin, TX 78155 830 - 379 -5477 JOHN DEERE HX6 Lift -Type Rotary Cutter - 540 RPM PTO Hours: Stock Number: Contract: TX BuyBoard Grounds Mtnc Equip, Irrigation Selling Price 611 -20 (PG 67 CG 70) $ 4,997.30 Price Effective Date: September 15, 2020 * Price per item - includes Fees and Non - contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 219HP HX6 Lift -Type Rotary Cutter 1 $ 6,490.00 23.00 $ 1,492.70 $ 4,997.30 $ 4,997.30 - 540 RPM PTO Standard Options - Per Unit 0202 United States of America 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 Standard Options Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 Confidential Aaft JomN DEERE Quote ID :22773515Customer Name: CITY OF SCHERTZ Product features, prices and specifications are based on published information at the time of publication and are subject to change without notice. All trademarked terms, including John Deere, the leaping deer symbol and the colors green and yellow used herein are the property of Deere & Company, unless otherwise noted. Products, product features, and other content on this site may only be accurate for products marketed and sold In North America. Copyright ®1994- 2020 Deere & Company. All Rights Reserved. File Created: 16- Sep -202C 2021 JOHN DEERE HX6 Lift-Type Rotary Cutter - 540 RPM PTO Blades Deep- cutting chamber provides a better shredding action The fast blade -tip speed ensures clean cutting and fine shredding of material. • HX6: 13,623 fpm (69.2 m /sec) and 155 mph 1 183 mph HX6 and HX7 deliver a clean cut A forward tip adjustment allows the cutter to be tilted forward slightly, so most of the cutting occurs in the front while the shredding action occurs toward the rear: • Improves cutting job • Reduces horsepower requirements The tapered rear opening spreads shredded material across entire width of cut: • Reduces windrowing • Leaves an even blanket of mulch Blades HX6 blade rotation and spindle configuration The HX6 Rotary Cutter blades rotate counterclockwise and deliver a clean, even cut. Confidential JOHN DEERE Quote ID :22773515Customer Name: CITY OF SCHERTZ 7 Slade Rotation C HX6 blade rotation Single- spindle configuration The HX6 Rotary Cutter features a single - spindle configuration. Drivetrain Heavy -duty John Deere - designed gearcases The heavy -duty gearcase with non -seize self - adjusting slip - clutch driveline is shown at left. The gearcase horsepower rating is as follows: • 150 hp (112 kW) continuous • 210 hp (157 kW) peak Heavy -duty gearcase Cast -metal gearcase features: • Tapered roller bearings and forged gears for longer life (forged gears are stronger because as the gear is heat - forged into shape, the grain of the metal actually changes to follow the outline of the teeth). • Output shafts are splined, not just keyed, for extra strength. • Gearcase is solidly mounted to the frame for a long, trouble -free life. • Six mounting bolts (not four) are used. • Possibility of flange locknuts fracturing from stress or working loose in tough operating conditions is reduced. • Frame metal underneath the gearcase is double thickness for more strength. The factory preset, four -plate slip clutch protects the driveline: • Especially valuable when operating in brush • Preset at the factory and never needs adjusting • Fully shielded driveline for safety The HX6 and HX7 gearcases come standard with a five -year warranty. Drivetrain Drivelines Confidential Quote ID :22773515Customer Name: CITY OF SCHERTZ Rugged 540 -rpm ASAE Category 4 drivelines with four -plate slip clutch is provided as standard equipment. Slip clutch protect the drivetrain from overload. The driveline provides long lubrication periods. The 50 -hour cycle reduces maintenance time, making the cutting operation more efficient. Integral model features ASAE Category 4 driveline for added durability with non -seize slip clutch. A lightweight driveline with a lock -slide collar makes it fast and easy to attach. In addition to this, the driveline provides long lubrication periods; the 50 -hour cycle reduces maintenance time, making the cutting operation more efficient. Slip- clutch driveline Product Specification Details Manufacturer Model John Deere HX6 Capacity Cutting width 1,829 Cutting height 50 to 229 Cutting capacity 101.6 Cutting chamber Depth 300 Tractor compatibility Tractor PTO HP range Minimum 30 Tractor PTO 540 Hitch Type Lift -type Category 2, 3N Dimensions Transport width 1,956 Overall width — Overall length — Deck shape Domed Deck type Double decker Deck thickness — Upper 3 (11) Upper 0.118 (11) Lower 3.5(10) Lower 0.138 (10) Side skirt thickness 6 (3) Approx. weight 564 Drivelines Size — Main ASAE Category 4 Connecting — Protection — Main Non - seize, slip - clutch driveline Connecting — Gearcases Number 1 HP rating — Transfer — Center 150 Center Continuous 112 Center Peak 152 Center 205 Confidential JOHN DEERE Quote ID :22773515Customer Name: CITY OF SCHERTZ Outer Blades Thickness Width Type Overlap Blade tip speed 540 RPM 540 RPM 540 RPM 540 RPM 1000 RPM Material flow system Holder Type Wheels Type Row width adjustment Shielding Front Rear Key Specs Cutting width Cutting capacity Tractor PTO HP range Hitch - Category Deck thickness - Upper - Lower Side skirt thickness Drivelines - Size - Main Protection - Main Blade tip speed - 540 rpm Shielding - fronUrear Additional Information Date collected Key Features 13 102 Single suction 4,751 15,586 285 177 Integrated Round stump jumper (single suction) for protection of blades and carrier against obstruction damage Laminated Chain Chain 1,829 101.6 Minimum 30 2, 3N Upper: 3 (11) 6 (3) ASAE Category 4 Non - seize, slip-clutch driveline 4,751 Chain Deep- cutting chamber provides a better shredding action The fast blade -tip speed ensures clean cutting and fine shredding of material. • HX6: 13,623 fpm (69.2 m /sec) and 155 mph • HX7: 16,061 fpm (81.6 m /sec) and 183 mph !l - HX6 and HX7 deliver a clean cut Confidential JOHN EXERE Quote ID :22773515Customer Name: CITY OF SCHERTZ A forward tip adjustment allows the cutter to be tilted forward slightly, so most of the cutting occurs in the front while the shredding action occurs toward the rear: • Improves cutting job • Reduces horsepower requirements The tapered rear opening spreads shredded material across entire width of cut: • Reduces windrowing • Leaves an even blanket of mulch Frame and deck Double- Decker Tm helps to maintain your cutter clean All the MX, HX, and CX Rotary Cutters have the patented Double- DeckerTm design. The smooth dome - shaped decks provide easy cleaning and water runs off for longer product life. Deck thickness increases as the size and cutter duty level increases. Exclusive double -deck in HX6 Confidential