03-23-2021 MinutesMINUTES
REGULAR MEETING
March 23, 2021
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas,
on March 23, 2021, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council
Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members
present to -wit:
Present: Mayor Ralph Gutierrez; Mayor Pro -Tem Jill Whittaker; Councilmember
Mark Davis; Councilmember Rosemary Scott; Councilmember Michael
Dahle; Councilmember David Scagliola; Councilmember Allison Heyward
Absent: Councilmember Tim Brown
City Staff: City Manager Dr. Mark Browne; Assistant City Manager Brian James;
Assistant City Manager Charles Kelm; City Attorney Daniel Santee; City
Secretary Brenda Dennis; Assistant to the City Manager Sarah Gonzalez;
Deputy City Secretary Sheila Edmondson
Attendees: Johnie McDow - Chair Parks & Recreation, Robert Sheridan - Parks Board
Member, Reginna Agee - Parks Board Member, Sally Macias - Parks Board
Member, Floy Simmons - Parks Board Member, James Garvin - Parks Board
Member, Kimberly Smith - Parks Board Member, Shawn Moore - Parks
Board Member, Jamie Acevedo - Parks Board Member, Lauren Shrum -
Director of Parks & Recreation, Analyse Miranda - Parks Admin Assistant
Call to Order
Mayor Gutierrez call the Special Joint Meeting to order at 5:00 p.m. Parks and
Recreation Advisory Board Chair Johnie McDow call the Special Joint Meeting to
order at 5:01 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and
State of Texas. (Councilmember Davis)
Mayor Gutierrez recognized Councilmember Davis who provided the opening prayer
followed by the Pledges of Allegiance to the Flags of the United States and State of
Texas.
Mayor Gutierrez turned over the Joint meeting to Parks and Recreation Advisory
Board Chair Johnie McDow.
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Hearing of Residents
No one spoke at this time.
Workshop discussion
+ Parks, Recreation & Community Services Department focus and projects
* Parks & Recreation Board Priorities
• Recreation Center and Pool Operations
* Senior Center status and rates
Chair McDow recognized Lauren Shrum, Director of Parks, Rec. & Community
Services who provided a PowerPoint presentation regarding the following items:
24 park properties
+ Ashley Park
Crescent Bend Nature Park
• Cut -Off Park
+ Cypress Point Park
• Heritage Oaks Park
+ Lone Oak Park
• Mary Whitfield Burkes Park
• Oak Forest Park
• Rhine Valley Park
• Pickrell Park
• Schertz Community Playscape
• Schertz Skate Park
• Schertz Dog Park
• The Park at Woodland Oaks
• Wendy Swan Memorial Park
+ Veteran's Memorial Plaza
+ North Center
+ Thulemeyer Park
Walking trails available
• Ashley Park Trail
• Cibolo Creek Primitive Trails
• Crescent Bend Nature Park Trails
• Cypress Point Park Trail
* Forest Ridge Park Trail
FM 3009 Sidewalks
*Gutierrez Xeriscape Park Trail
*Heritage Oaks Park Trail
• Misty Woods Trail
• Oak Forest Park Trail
• Pickrell Park Trail
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• Rhine Valley Park Trail
• Schertz Exercise Trail
• Schertz Parkway Trails
• Wendy Swan Memorial Park Trail
• Recreation Facilities - Contracts
• Schertz Area Senior Center
• Schertz Aquatic Center
• Schertz Recreation Center
• Athletic Fields
• Johnie McDow Sports Complex
• Schertz Soccor Complex
• Thulemeyer Park
• Current staffing and funding
• 11 FTE's, 1 PTE, 1 seasonal worker
• $1.5 million Parks & Recreation operating budget
• $570,000 Pools operating budget
• City Assistance Fund (Senior Center) $260,000
• Park Fund
• Tree Mitigation Fund
• Bond Funds
•EDC
• Contracting & Partnerships
• YMCA of Greater San Antonio - Recreation Center, Aquatic Center, Senior
Center, Outdoor Pools
• Buffalo Valley Youth Association (BVYA)
• Schertz Youth Soccer Alliance (SYSA)
• Construction Contractors
• Professional Services - Transferring Non Park Properties to Public
Works/Facilities: Hal Baldwin Municipal Complex, Fire Stations 2, Fire Station
3 and Commercial Place
• Signage /art work for various parks
Future Focus - Trails; Regional Parks. Schertz Pedestrian Routes & Bike lane
projects.
• Senior Center Status - Rates
-Management Fee $160,236
-Congregate Meal Program $114,000
-Maintenance & Utilities $12,000
-Total per Year = $286,236
• 100% cost recovery = $286,236/1,400 = $204
•$204 per person per year or $17 per month
-Largest Non - Schertz City Usage is Cibolo (23 %) _ $65,834
Members of the Parks Board provided their comments on the direction and topics
discussed. Focus on safety and deferred maintenance, balance with aesthetics, ADA
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accessibility, New parks and trails - all supported by the Master Plan and citizen
surveys.
Ms. Shrum addressed questions from Council and the Parks Board.
Chair McDow opened the floor for citizens to comment. Mr. McDow recognized the
following:
Mr. John Sullivan, 513 Triple Crown, provided his comments regarding the
parks projects, trails, amenities, staffing, and YMCA Schertz/Das Rec -New
Braunfels rates.
Chair McDow again opened the floor for Council Members and Board Member
comments.
Adjournment
Chair McDow adjourned the Joint meeting at 6:44 p.m., followed by Mayor Gutierrez
who adjourned the Joint meeting.
Call to Order
Mayor Gutierrez called the Regular Council meeting to order at 6:54 p.m.
Presentations
Guadalupe Regional Medical Center - Prescription Assistance report.
(Mayor /Council /J. Riggs)
Mayor Gutierrez recognized Mr. Jerry Riggs of the Guadalupe Regional Medical
Center who provided the Perscription Assistance report addressing questions
from Council.
City Events and Announcements
Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez)
Mayor Gutierrez recognized Assistant City Manager Brian James who provided
the following:
. Friday, March 26th
Easter Egg- stravaganza
Schertz Aquatic Center, 1:00 PM
Free event
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Registration required, call 210.619.1900
Saturday, March 27th
Star Party
Crescent Bend Nature Park, 7:00 PM
Free event - Info on Schertz.com
*Thursday, April 1st
Department Head Pre - Budget Retreat
Schertz Community Center
9:00 AM — 1:00 PM
*Friday, April 2nd
Council Budget Retreat
Schertz Fire Station #3, 11917 Lower Seguin Road
8:30 AM — 2:00 PM
Tuesday, April 6th
Next regular scheduled Council meeting
Sundays, April 18th through May 23rd
Adult Kickball League (ages 21 years and older) sponsored by the Schertz
Parks & Rec Social League
Games will be played Sunday evenings from 6 -10 PM, April 18th through
May 23rd at Thulemeyer Park
Register online at Schertz.com or call the Parks Department at
210- 619 -1850 for more information.
Registration includes a team t -shirt!
Announcements and recognitions by the City Manager (M. Browne)
City Manager Dr. Browne stated that this week's vaccine clinic (March 24
through 26th) will administer 5,000 doses; 1,750 doses each day. He appreciates
all the help from the volunteers, staff and Council. He also stated that we
sent 2,000 doses to Seguin to assist them with their vaccine clinic.
*Announcements and recognitions by the Mayor (R. Gutierrez)
Mayor Gutierrez stated that he wanted to recognize all the volunteers and staff
who have put this clinic together. It is quite an accomplishment to administer
1,500 doses a day for three consecutive days.
Hearing of Residents
Residents who choose to watch the meeting via live stream, but who would like to
participate in Residents to be Heard, should email their comments to City
Secretary, Brenda Dennis, at bdennis @schertz.com by 5:00 p.m. on Monday,
March 22, 2021, SO THAT THE CITY SECRETARY MAY READ THE
PUBLIC COMMENTS INTO THE RECORD UNDER THE HEARING OF
RESIDENTS. In the body of the email please include your name, your address,
phone number, agenda item # if applicable or subject of discussion, and your
comments.
Mayor Gutierrez recognized the following who spoke:
* Mr. John Sullivan, 513 Triple Crown, thanked the Council for the joint meeting
and again mentioned the need for focus on a trail system and YMCA rates.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the
Council with one motion. There will be no separate discussion of these items unless
they are removed from the Consent Agenda upon the request of the Mayor or a
Councilmember.
Mayor Gutierrez read the following items into records:
1. Minutes — Consideration and /or action regarding the approval of the minutes
of the regular meeting of March 2, 2021 and the minutes of the Special
meeting of March 8, 2021. (B. Dennis)
2. Resolution No. 21 -R -20 - Consideration and/or action approving a
Resolution by the City Council of the City of Schertz Texas authorizing
the execution of the construction contract for the Fire Station No. 2 Access
and Drainage Improvements Project with C3 Environmental Specialties, LP,
(C3 Environmental) for $210,816.66 and a not to exceed amount of $220,000.
(B. James/K. Woodlee /J. Shortess)
3. Resolution No. 21 -R -24 - Consideration and /or action approving a
Resolution authorizing an agreement with the developer of the Parklands II
Subdivision project for construction of certain Public Improvements. (B.
James/K. Woodlee)
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4. Resolution No. 21 -R -17 - Consideration and/or action approving a Resolution
by the City Council of the City of Schertz, Texas, authorizing EMS charity
care adjustments and other matters in connection therewith. (C. Kelm/J.
Mabbitt)
Mayor Gutierrez asked Council if there were any items they wished to be
removed for separate action. No items were removed from consent. Mayor
Gutierrez call for a motion to approve consent agenda items 1 through 4.
Moved by Councilmember Allison Heyward, seconded by Councilmember
Michael Dahle to approve consent agenda items 1 through 4.
AYE: Mayor Pro -Tem Jill Whittaker, Councilmember Mark Davis,
Councilmember Rosemary Scott, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Allison
Heyward
Passed
Discussion and Action Items
Mayor Gutierrez read the following items into record:
5. Resolution No. 21 -R -23 - Consideration and /or action approving a
Resolution accepting the Comprehensive Annual Financial Report - CAFR
Fiscal Year 2019 -20. (M. Browne/B. James /J. Walters/B. Martin)
Mayor Gutierrez recognized Finance Director James Walters who introduced
Ms. Paula Lowe with Pattillo, Brown & Hill L.L.P. (by remote access) who
provided an overview of the report regarding the FY2019 -20 CAFR. She
stated that the Audit Committee met on March 19, 2021 to review the audit
findings and financial statement as presented by the auditor, Paula Lowe,
CPA, Audit Partner, of Patillo, Brown, and Hill, LLP. Ms. Lowe stated the
annual audit provides the community assurance the City is in good financial
standing and operating in compliance with generally accepted accounting
principals and governmental accounting standards.
Ms. Lowe provided information on their responsibilities in relation to the
Financial Statement Audit. She covered several sections from the CAFR and
reviewed the financial highlights and statements. She addressed questions
from Council.
Finance Director James Walters thanked his team as well as City Manager Dr.
Browne who also expressed his thanks to the Finance Department for a job
well done.
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Moved by Mayor Pro -Tern Jill Whittaker, seconded by Councilmember
Allison Heyward to approve Resolution No. 21 -R -23.
AYE: Mayor Pro -Tern Jill Whittaker, Councilmember Mark Davis,
Councilmember Rosemary Scott, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Allison
Heyward
Passed
Public Hearings
Mayor Gutierrez read the following items into record:
6. Ordinance No. 21 -5 -08- Conduct a Public Hearing and consideration and /or
action approving an Ordinance by the City Council of the City of Schertz ,
Texas on a request to rezone approximately 58 acres of land from
Single - Family Residential / Agricultural (R -A) to Planned Development
District (PDD), generally located approximately 1,560 feet north west of the
intersection of FM 1518 and Ware- Seguin Road, also known as Bexar County
Property Identification Numbers 310073, 310106, 310101, 310105, 310104,
310078, 1157215, 310077, and 310083, City of Schertz, Bexar County,
Texas. (B. James / L. Wood / E. Delgado)First Reading
Mayor Gutierrez recognized Senior Planner Emily Delgado who introduced
this item stating the applicant is proposing to rezone approximately 58 acres
of land from Single - Family Residential / Agricultural (R -A) to Planned
Development District (PDD), specifically as part of The Crossvine PDD.
The requested Crossvine PDD 4th Amendment, which is essentially to
incorporate an additional 57.486 aces into The Crossvine PDD - zoned
property, will be developed in accordance with the previously adopted The
Crossvine Module I design standards, permitting the development of
single - family residential lots in the above three use categories.
Fourteen (14) public hearing notices were mailed to surrounding property
owners on January 29, 2021, in relation to the public hearing at the February
10, 2021 Planning and Zoning Commission meeting. A public hearing notice
was published in the "San Antonio Express" on March 3, 2021. At the time
of this report, staff has received one (1) response in favor, one (1) response
opposed, zero (0) responses neutral to, and one (1) response which did not
indicate if they were in favor or opposed, just that they would like to attend
the meeting. Staff recommends approval.
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Mayor Gutierrez opened the public hearing and as no one spoke; closed the
public hearing for Council comments. No comments were provided.
Moved by Councilmember David Scagliola, seconded by Councilmember
Michael Dahle to approve Ordinance No. 21 -S -08 on first reading.
AYE: Mayor Pro -Tern Jill Whittaker, Councilmember Mark Davis,
Councilmember Rosemary Scott, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Allison
Heyward
Passed
7. Ordinance No. 21 -C -09 — Conduct a Public Hearing and consideration
and/or action approving an Ordinance by the City Council of The City of
Schertz, Texas amending The Code Of Ordinances of the City of Schertz
Chapter 30, Fire Prevention And Protection by amending existing
International Codes and adopting New International Codes; Providing for a
period of compliance for certain provisions; Providing for severability;
Providing for a fine of not more than five hundred dollars ($500.00) for each
offense unless said violation is a violation of a regulation governing; fire
safety, public health and sanitation; then by a fine of not more than two
thousand dollars ($2,000.00) for each offense. First Reading (C. Kelm/K.
Long)
Mayor Gutierrez recognized Chief Kade Long who explained to the Council
that Fire Dept staff has determined a need to revise current building and fire
codes with regard to fire, building, fuel /gas and electrical requirements. The
revisions proposed are intended to ensure the proper construction and life
safety of structures built in the City and to follow compliance with the
requirements of the Insurance Service Office Inc. as well as Texas Fire Chiefs
Best Practices. The Buildings and Standards Commission reviewed the
changes proposed at their regular meeting of March 1, 2021 and offered a
recommendation of approval.
Mayor Gutierrez opened the public hearing and as no one spoke; closed the
public hearing for Council comments. Council spoke on several topics of the
proposed changes that included; requiring water sprinklers be added to certain
existing businesses and to new homes that are over 5,000sq.ft., possibly
removing the language in the proposed amendments about the water
sprinklers, discussing the variance process and how the city can work with
businesses that would find it challenging to meet the new codes.
Councilmember Heyward asked if the language about requiring existing
businesses to add water sprinklers could be removed and discussed further.
Dr. Browne raised concerns in removing the language and having it appear
the city was complacent if a disaster occurred. Chief Long stated the city
would work with businesses in finding other solutions in adding safety
changes.
Moved by Councilmember David Scagliola, seconded by Councilmember
Michael Dahle
AYE: Mayor Pro -Tem Jill Whittaker, Councilmember Mark Davis,
Councilmember Michael Dahle, Councilmember David Scagliola
NAY: Councilmember Rosemary Scott, Councilmember Allison
Heyward
Passed
8. Ordinance No. 21 -C -07 - Conduct a Public hearing and consideration and /or
action approving an Ordinance amending the Schertz Code of Ordinances,
Chapter 18, Buildings and Building Regulations, by repealing existing
International Codes and adopting new International Codes and adopting the
revised Schertz Code of Ordinance, Chapter 18, Building and Building
Regulations. First Reading (B. James/L. Wood /G. Durant)
Mayor Gutierrez recognized Ms. Lesa Wood, Director of Planning and
Community Development. The City of Schertz Planning and Community
Development Department — Inspections Division has determined a need to
revise the City adopted building codes regarding sanitation, fire, building,
plumbing, mechanical, fuel /gas and electrical requirements. City staff holds
monthly contractors' meetings (a short hiatus during COVID) to discuss
construction practices and gain input from the development /construction
community. Homebuilders, Electricians, Plumbers, Mechanical Contractors,
Greater San Antonio Builder Association, and other Professional Individuals
have provided input on codes that they feel need to be amended through these
meetings.
Mayor Gutierrez opened the public hearing and as no one spoke; closed the
public hearing for Council comments. Coucilmember Scagliola commented
that the Building and Standards Commission is doing a great work, liked the
roundtable discussions that staff had with contractors/builders and
streamlining the permit process. Councilmember Dahle stated this is a step in
the right direction while maintaining control. Mayor Gutierrez addressed
questions regarding the permit process.
Moved by Councilmember Michael Dahle, seconded by Councilmember
Mark Davis
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AYE: Mayor Pro -Tern Jill Whittaker, Councilmember Mark Davis,
Councilmember Rosemary Scott, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Allison
Heyward
Passed
Roll Call Vote Confirmation
Mayor Gutirrez recognized City Secretary Brenda Dennis who provided the roll call
vote confirmation for agenda items 1 through 8.
Closed Session
Mayor Gutierrez recessed the regular meeting into closed session at 8:52 p.m., and
read the following item into record:
9. The City Council will meet in Closed Session in accordance with Section
551.072 of the Texas Government Code to deliberate the purchase, exchange,
sale, lease, or value of real property, or real estate needed for acquisition for a
Wastewater Line Easement.
Reconvene into Regular Session
Mayor Gutierrez reconvened back into regular session at 9:10 pm.
9a. Take any action based on discussion held in closed session under Agenda Item 9.
No action taken.
Information available in City Council Packets - NO DISCUSSION TO OCCUR
Mayor Gutierrez mentioned that agenda items 11 through 13 are informational only
items and were provided in their packets as well as can be found on line.
10. Farr West Specialty Vehicle Expenditures - Informational for City Council on
expenditures not exceeding $50,000 with Farr West Specialty Vehicles for
emergency equipment and installation for patrol fleet vehicles. (C. Kelm/M.
Hansen/D. Roman).
11. Quarterly Financial Reports. (B. James /J. Walters)
12. COVID -19 UPDATE - Bi- Weekly COVID -19 Update.(C. Kelm/
K.Long /S.Hall)
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Requests and Announcements
• Announcements by the City Manager.
No further announcements.
• Requests by Mayor and Councilmembers for updates or information from staff.
No updates or information were requested.
• Requests by Mayor and Councilmembers that items or presentations be placed
on a future City Council agenda.
No items were requested.
• Announcements by Mayor and Councilmembers:
• City and community events attended and to be attended
9 City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
# Recognition of actions by City employees
t Recognition of actions by community volunteers
Mayor Pro -Tem Whittaker attended the following events:
• Ribbon Cutting Caldwell Bank
• Audit Committee Meeting
• COVID Clinics
• Enrolled in the Schertz Citizen's Police Academy
Councilmember Davis attended the following events:
#Worked 3 COVID shot clinics in 2 weeks.
Councilman Dahle attended the following events:
*Attended the Chamber Luncheon
Councilmember Heyward attended the following events:
e Covid Vaccine Phone Bank
• TML Legislative Update
• Audit Committee Meeting
• Tamio Webinar- social Media
TML Elected Official Conference
• TMLI Award Ceremony - received CMO award and recognition for
most CEU 106.6
NEP luncheon
The Chamber - Plaque Presentation for Coldwell Banker Realtor -
Bettie Trivetto
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* Texas Transportation E -Forum
* 25th Annual Employee Remembrance Day
BVYA Opening Day Parade and Ceremony
Adjournment
Mayor Gutierrez adjourned the City Council meeting 9:15pm.
ATTEST:
Sheila Edmondson, Deputy City Secretary
�Olplj(l, Mayor
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