21-T-25 - Adjustment to the FY2020-21 Hotel Occupany Tax Budget for purchase of Chairs for Civic CenterORDINANCE NO. 21-T-25
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2020 -2021 HOTEL
OCCUPANCY TAX BUDGET FOR THE PURCHASE OF CIVIC CENTER CHAIRS
TOTALING $44,887.50, REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, pursuant to Ordinance 20 -T -31, the City of Schertz (the "City ") adopted the
budget for the City for the fiscal year 2020 -2021 (the `Budget), which provides funding for the
City's operations throughout the 2020 -2021 fiscal year; and
WHEREAS, the City needs to authorize budget amounts of $44,887.5 from the Hotel
Occupancy Tax Budget for the purchase of 450 chairs for the Civic Center Grand Ballroom; and
WHEREAS, City staff recommends that the City Council of the City adjust the Budget and
approve the ordinance; and
WHEREAS, in section 351.101 (a)(1) Use of Tax Revenue in Texas Local Government
Code states that revenue from the municipal hotel occupancy tax may be used only to promote
tourism and the convention and hotel industry, and that use is limited to the following: the
acquisition of site for and the construction, improvement, enlarging, equipping, repairing,
operation, and maintenance of convention center facilities; and
WHEREAS, the City Council of the City has determined that it is in the best interest of the
City to adjust the Budget and increase the budget amount for the Hotel Occupancy Tax Budget, as
more fully set forth in this Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS:
Section 1. The City shall increase the budget by $44,887.50 from the Hotel Occupancy
Tax reserves for the purchase of the chairs.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of
the judgment and findings of the Council.
Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent
with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the
provisions of this Ordinance shall be and remain controlling as to the matters resolved herein.
Section 4. This Ordinance shall be construed and enforced in accordance with the laws of
the State of Texas and the United States of America.
Section 5. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City hereby
declares that this Ordinance would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Ordinance is adopted was open to the public and public notice of the time, place, and subject matter
of the public business to be considered at such meeting, including this Ordinance, was given, all
as required by Chapter 551, as amended, Texas Government Code.
Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any
publication required by law.
PASSED ON FIRST READING, the 8th day of June, 2021.
PASSED, APPROVED and ADOPTED ON SECOND READING, the 22nd day of June,
2021.
ATTEST:
City`tecretary
50558021.1
CITY OF SCHERTZ, TEXAS
May ®r
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VIRCOg
EquiAment for Educators'
Sold To:
CITY OF SCHERTZ
1400 SCHERTZ PARKWAY
SCHERTZ TX 78154
Quotation Date: 4/8/2021
Highway 65 South, Conway, AR 72032 - orders @virco.com
2027 Harpers Way, Torrance, CA 90501 - orders @virco.com
QUOTATION #8240849
r.1
Ship To:
CITY OF SCHERTZ
1400 SCHERTZ PARKWAY
SCHERTZ TX 78154
REFERENCE: 8920SB
We appreciate the opportunity to quote the enclosed prices for our products. Unless otherwise indicated,
prices are net and do not include sales tax. Please refer to the above referenced Quotation Number when
corresponding with Virco regarding this quote. We offer our quotation priced from the US COMMUNITIES
2021 CONTRACT #R -TC -18004 CLASSROOM FURNITURE Contract. You will need to be registered for US
Communities and provide your TIN number prior to acceptance of your purchase order. We offer our quotation
subject to the following terms and conditions:
1) FOB Point: FOB Destination - Tailgate Delivery
2) Payment Terms: Net 30 days (subject to credit approval)
3) Prices Are Firm: For Orders Received By 12/31/2021 Orders received after this date are subject to
re -quote
4) For Shipment By: Customer Must Take Delivery Before 12/31/2021
5) Shipment from Virco: PLEASE NOTE: Lead -times in our popular Quick Ship program are five (5) business
days or less; however, due to the overwhelming demand on individual student desks
and other key products caused by the COVID -19 pandemic, any order of 500 units
or more for a single item may be extended by several days. For a more accurate
lead -time estimate on large requests, please contact your local Territory Sales
Manager.
Quick Ship — Usually 5 Business Days
Campus Basics — 4 to 6 weeks
Custom Products or Specials — Consult Territory Sales Manager
If products with different lead -times are on the same purchase order, the longest
lead -time will apply to the entire order. Additional shipping and handling charges
will apply to orders that are requested to be partial shipped before the Virco
acknowledged due date. Orders that specify shipment later than the preceding
dates will be subject to re- quote.
6) Color: Standard Virco colors only unless specified otherwise
7) Purchase Order: We require customer approval by purchase order or signed quote to be emailed to
Orders @virco.com or faxed to (800) 258 -7367 or (800) 396 -8232
Conway Phone: 501 -329 -2901 800 - 448 -4726 FAX: 800 - 396 -8232 Page 1 Torrance Phone: 310 - 533 -D474 800.448-4726 FAX: 800- 258 -7367
Highway 65 South, Conway, AR 72032 - orders@virco.com
V, I 10 2027 Harpers Way, Torrance, CA 90501 - orders@virco.com
QUOTATION #8240849
8) Acknowledgement: Final acceptance and acknowledgement of orders will be as stated on the standard
Virco Purchase Order Acknowledgment
9) Quantity: Any change in quantities may result in a price change
COVID-19 NOTICE
Thank you for the opportunity to provide a quote for your furniture and equipment needs. Due to the
Covid -19 pandemic, Virco wants to ensure your order will be processed with little to no interruption. If this
quote generates a purchase order from your district, please include any and all detailed delivery
instructions including point of contact, direct phone number to confirm delivery, and requested delivery
date. Orders that do not include specific delivery instructions will be entered and processed to ship as
soon as product is available.
In the event you experience an unexpected closure of your facility due to COVID -19, and your shipments
are already in transit, Virco will help redirect your shipments to a local destination of your choice.
If you are unable to receive your shipments, Virco can arrange to return your products to our warehouse
and store your shipments until your facility has been approved to receive your furniture. All associated fees
will be passed along to the customer for transportation cost, storage & handling fees as well as redelivery
fees.
Conway Phone: 501 - 329 -2901 800 - 448 -4726 FAX: 800 - 396 -8232 Page 2 Torrance Phone: 310 - 533-0474 800. 448.4726 FAX: 800 -258 -7367
How To Place Your Order With Virco
3 Ways To Order:
1. Email your PDF quote from Virco to orders@virco.co (please make sure the quote is signed before submitting)
2. Email your standard PO to orders @virco.com
3. Order online at Shop.Virco.com (must register with Inside Sales)
What to Expect Once Order Is Placed (see below to complete the order process)
• We will respond to let you know your order was received.
• Once we process your order, an electronic or paper acknowledgment will be sent
In Order to Complete the order Process, Virco Must Receiv
The Following Information
Account Info
V "Sold To" Information
JZ "Ship Toff Information
JZ Pricing source
Delivery Info
Delivery contact information (name and phone
number for a call before delivery)
JZ Special delivery requests such as specific
delivery hours
Requested delivery date if applicable (orders
without requested delivery dates will be entered
under ASAP priority and will be shipped as soon as
product is ready)
"*Please note - our system only allows 8lines of 30 characters each
so please make sure to prlorltlze any delhrery Info"
virco.com
VIRGO
Product Info
r Model (Ex: 9018, ZBOOMMFG)
Color /Finish for the Following:
CHAIRS -
�4 Bucket Color
JZ Frame Color F,�f Glide
(Ex: Navy /Chrome /Nylon Glides)
TABLES /DESKS
j Top /Edge Banding 7j Frame Color r j Glide
(Ex: Dry Creek Plum /Adobe/Silver Mist/Felt Glides)
FILING CABINETS —
Frame Color
(Ex: Moonstone)
XT QUOTATION #8240849
FA
VIRCQ Shipping To: CITY OF SCHERTZ
Item 0 Supplier /Model 0 Description Unit Price' Qty Extension
Upholstered Stack Chair -Tulip Back -Crown Seat -2.5 Seat i
Thickness -With Stack Bars
1 Virco Inc 450 ea Upholstery-> Linen Grey (GRY142) Frame -> Silver Mist $99.75 450 $44,887.50
#8920SB (GRY02)
Total $44,887.50
The undersigned certifies understanding and agreement of this Quote Letter
and has authority to sign for purchase.
CITY OF SCHERTZ
1400 SCHERTZ PARKWAY
SCHERTZ TX 78154
X_
PD W (if available)
X
X _
Authorized Signature
If paying by credit card, please call 877 - 311 -9157. The credit specialist will be pleased to assist with your payment.
Conway Phone: 501 -029 -2901 800-448-4726 FAX: 800 -396 -8232 Page 3 Torrance Phone: 310-033-0474 800-448 -4726 FAX: 800 -258 -7367
Item # 1 Supplier /Model #
Virco Inc #8920SB
Description
Upholstered Stack Chair -Tulip Back -Crown Seat -2.5 Seat Thickness -With Stack
Bars
I
450 ea
1 -> Linen Grey (GRY142) Frame -> Silver Mist (GRY02)
I Image Does Not Reflect Actual Color Priced
Conway Phone: 501 - 329 -2901 800-048 -4726 FAX: 800-396 -8232 Page 5 Torrance Phone: 310 -533 -0474 800448 -4726 FAX: 800 - 258 -7367