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21-R-70 - Purchase of Vehicle Maintence Equipment from JF PetroleumRESOLUTION NO. 21 -R -70 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE PURCHASE OF VEHICLE MAINTENANCE EQUIPMENT FROM JF PETROLEUM GROUP AS PART OF THE FLEET MAINTENANCE BUILDING PROJECT AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City ") has identified the building at 27 Commercial Place for renovation for the Fleet Maintenance Building; and WHEREAS, the City can utilize BuyBoard contracts to obtain pre- negotiated goods without publicly advertising; and WHEREAS, City Staff has evaluated the JF Petroleum Group proposal for completeness and overall value; and WHEREAS, City has dedicated Facilities Maintenance Improvement Bond funds for the completion of this project; and WHEREAS, the BuyBoard National Purchasing Cooperative is a national online purchasing cooperative formed between the National School Boards Association and several state school boards associations, developed to comply with state laws which require government entities to make purchases through a competitive procurement process; and WHEREAS, purchases under the cooperative programs meet the requirements under the Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City of Schertz Resolution 11 -R -41 on August 30, 2011 amending the City's purchasing policy. THAT: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to execute the purchase of vehicle maintenance equipment with JF Petroleum in the form of a Purchase Order based on the proposal provided in Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 27' day of July, 2021 CITY OF SCHERTZ, TEXAS WAWA' ATTEST: )J Brenda Dennis, City Secretary 50664954.1 - 2 - Exhibit A PETROLEUM GROUP DATE: July 20, 2021 Purchaser: City of Schertz 10 Commercial Place, Bldg. 2 Schertz, TX 78154 Innovation that works. WORK TO BE PERFORMED AT: City of Schertz 27 Commercial Place Schertz, TX 78154 Buy Board # 629 -20 Through 11/21 JF Petroleum Group (hereinafter ( "JF Petroleum Group" or "Seller ") agrees to furnish the following materials and, if asked, labor for the above referenced project, subject to the terms and conditions included in this agreement: Quantity Description Each Net Amount ETA 1 ea. FlexMax 619 Mobile Column Set $ 66,615.00 35 Days 1 ea. HDC36UO10RD 4 Post Lift, 25' Runways $ 38,118.00 35 Days 2 ea. RJ14BK Air Operated Rolling Air Jacks @ $10,227.00 $ 20,454.00 21 Days 1 ea. M140133RD 10' Drive -Thru Ramp Kit $ 878.00 21 Days 1 ea. AR022 Open Front Alignment Lift w /rolling jacks $ 30,131.00 65 Days 1 ea. S100192 Drive -Thru Ramp Kit for AR022 $ 865.00 65 Days 1 ea. R1070CCD Alignment Machine $ 13,628.00 2 Days 1 ea. R5000HD Truck Alignment Machine $ 25,834.00 2 Days 1 ea. R1150* Leveriess Tire Machine $ 11,065.00 2 Days 1 ea. R180* 3D Automatic Wheel Balancer $ 9,737.00 2 Days 1 ea. Steel Surcharge $ 10,381.00 Estimated Freight $ 13,625.00 Installation Charges 1 ea. FlexMax 619 Mobile Column Set $ Included 1 ea. HDC36UO10RD 4 Post Lift, 25' Runways $ 3,000.00 2 ea. RJ14BK Air Operated Rolling Air Jacks @ $10,227.00 $ Included Above 1 ea. M140133RD 10' Drive -Thru Ramp Kit $ Included Above 1 ea. AR022 Open Front Alignment Lift w /rolling jacks $ 3,000.00 1 ea. S100192 Drive -Thru Ramp Kit for AR022 $ Included Above 1 ea. R1070CCD Alignment Machine $ 800.00 1 ea. R5000HD Truck Alignment Machine $ 1,000.00 1 ea. R1150* Leverless Tire Machine $ 250.00 1 ea. R180* 3D Automatic Wheel Balancer $ 200.00 SUBJECT TO THE TERMS OF THIS AGREEMENT, PURCHASER AGREES TO PAY SELLER THE SUM OF TWO HUNDRED FORTY -NINE THOUSAND FIVE HUNDRED EIGHTY -ONE AND 00/100 DOLLARS ($249,581.00) (the "Agreement Price ") which does not include sales tax. This is notification that this agreement is a separated contract in compliance with Texas Comptroller of Public Accounts rules. The total cost for the project is provided, but is not a lump sum contract. Owner will be provided separate invoices for labor, materials, equipment, and applicable sales tax. PAYMENT SCHEDULE: Net 30 Days Items, which are not part of this proposal: Electrical connections • A separate quote can be provided for the tire machine and wheel balancer recommended by the Rotary factory rep, in lieu of the ones quoted above. 3- LB- EKD4677 -2 Page 1 of 5 Initials