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21-R-108 - Contract with Raba Kistner Inc for construction materials obsrv and testing services - Woman HolleringRESOLUTION NO. 21 -R -108 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING A CONTRACT WITH RABA KISTNER, INC., FOR CONSTRUCTION MATERIALS OBSERVATION AND TESTING SERVICES RELATED TO THE WOMAN HOLLERING CREEK WASTEWATER PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has determined that the City requires construction materials testing services relating to the construction of the Woman Hollering Creek Wastewater Project; and WHEREAS, City staff has determined that Raba Kistner, Inc., is an approved geotechnical testing firm with the City, and is qualified to provide such quality control services for the City; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an Agreement with Raba Kistner, Inc., for a base amount of $79,980, pursuant to the task order and proposal attached hereto as Exhibit A ( "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with Raba Kistner, Inc., in substantially the form set forth on Exhibit A and in accordance with the task order agreement for geotechnical engineering services in place between the City and Raba Kistner, for an amount of $79,980 and authorize additional expenditures as needed up to an amount not to exceed $90,000. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 12th day of October, 2021. CITY OF SCHERTZ, TEXAS - 46f Ra h Gutie z, Mayor ATTEST: Brenda Dennis, City Secretary F r Rte, EXHIBIT A AGREEMENT A -1 SUGGESTED FORM OF TASK ORDER Task Order Kesolutlon 21 -K -1 U8 Exhibit A This is Task Order No. 2 In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services — Task Order Edition, dated July 1, 2020 ( "Agreement "), Owner and Engineer agree as follows: 1. Background Data a. Effective Date of Task Order: TBD b. Owner: The City of Schertz C. Engineer: Raba Kistner, Inc. d. Specific Project (title): Woman Hollering Creek Wastewater Trunk Main, Lift Station, and Force Main e. Specific Project (description): The project will consist of approximately 13,500 linear feet of 30- inch wastewater line installation for the base bid and the installation, 1,500 linear feet of 18 -inch wastewater line, 6,000 linear feet of 14 -inch force main, Lift Station installation and three additive alternates for Woman Hollering Creek Sanitary Sewer Project in Schertz, Texas 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under this Task Order are: Construction Phase Services (Exhibit A, Paragraph A1.05) • including Resident Project Representative (RPR) services (A1.05.A.2) ■ Add the service for Construction Materials Observation and Testing Services provided as Proposal PND21- 022 -00 Attachment I If the scope of services established in Paragraph 2.A above includes RPR services, then Exhibit D of the Agreement is expressly incorporated in this Task Order by reference. 3. Owner's Responsibilities Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B, subject to the following: Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 4. Task Order Schedule In addition to any schedule provisions provided in Exhibit A or elsewhere, the parties shall meet the following schedule: Party Engineer Owner Action Schedule Provide construction materials observation On a call -out basis. and testing services and accompanying reports, as per Proposal PND21- 022 -00 Notice to Proceed As Coordinated 5. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: We estimate a budget of $79,980.00 to perform the construction materials testing and observations outlined in the Cost Estimate Breakdown portion of Proposal PND21- 022 -00 Attachment II. B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of Exhibit C. B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of Exhibit C. 6. Attachments: EXHIBIT A: Proposal Number PND21- 022 -00 7. Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is to be determined. Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 OWNER: ENGINEER: By: y: Print Name: Print Name: T. Ian Perez, P.E. Title: Title: Associate DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Name: Title: Title: Address: Address: E -Mail E -Mail Address: Address: Phone: Phone: Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 This is EXHIBIT A, consisting of 6 pages, referred to in and part of the Task Order date to be determined Engineer's Services for Task Order Proposal No.: PND21- 022 -00 attached. Exhibit K — Amendment to Task Order EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright O 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 Proposal No. PND21- 022 -00 September 14, 2021 Ms. Kathryn J. Woodlee, PE, CFM City of Schertz 10 Commercial Place, Building 2 Schertz, TX 78154 R A B A 1 KISTNER RE: Construction Materials Observation and Testing Services Woman Hollering Creek Wastewater Trunk Main, Lift Station, and Force Main Schertz, Texas Dear Ms. Woodlee: 211 Trade Center, Suite 300 New Braunfels, TX 78130 P 830.214.0544 F 830.214.0627 TBPE Firm F -3257 WWW.RKCI.COM Thank you for selecting Raba Kistner, Inc. (RKI) as your Construction Materials Testing Company on the above referenced project. Our opinion of probable cost of services for this project is $79,980.00. As part of our estimate, we assumed the following observations items which constitute a majority of the fee associated with the soils portion of our proposal: • 15 weeks of 10 -hour full time observations for the 30 in. wastewater line; • 3 weeks of 10 -hour full time observations for the 18 in. wastewater line; and • 5 weeks of 10 -hour full time observations for the 14 in. force main. Our proposed scope of services and estimated item quantities are based upon our interpretation of the project plans and specifications, and are without the aide of the general contractor's schedule. The scope and quantity of services provided will be dependent upon services actually required by you or your representatives. Charges will be assessed only for actual services rendered. All services authorized are requested by you or your representatives in excess of the quantities of observation and testing services shown herein will be charged at the appropriate unit rate for such services. Charges will be invoiced on a monthly basis and will show a summary total of services rendered for each service category. Invoices will be submitted monthly for work in progress in our standard format. All parties hereby agree that this contract upon acceptance will be performable in Bexar County, Texas. �, CONSULTANTS • ENVIRONMENTAL • PROJECT MANAGEMENT • INFRASTRUCTURE W: \Active Proposals \New Braunfels \PND21 -022 -00 WHC WW Construction \PND21 - 022 -00 Proposal.doa Proposal No. PND21- 022 -00 September 14, 2021 2 We appreciate the opportunity of submitting this proposal and look forward to working with you in the development of this project, which will be carried out in accordance with this letter and the following attachments: Attachment Description I Fee Structure and Standard Charges II Fee Estimate Breakdown III Report Distribution List Please return one signed copy of this letter contract to provide written authorization for our firm to complete work on the services outlined herein. Our invoices are due and payable upon receipt at P.O. Box 971037, Dallas, Texas 75397 -1037. Very truly yours, RABA KISTNER, INC. Ian Perez, P.E. Associate TIP /sm b Attachments Accepted By- RABAKISTNER (Signature) (Typed or Printed Name) (Title) (Date) Proposal No. PND21- 022 -00 Attachment I September 14, 2021 FEE STRUCTURE AND STANDARD CHARGES Proposed Materials and Observation Services for Woman Hollering Creek Wastewater Trunk Main, Lift Station, and Force Main Schertz, Texas Basic Charges 1. A vehicle travel charge will be assessed for round trip travel from our office to the project site, material supplier, etc. and back to our office. The charges for travel from our office to the project site and return to our office will be as follows: Travel Time (Round Trip) ................................ ............................... 1.0 Hour Vehicle Travel Charge ..................................... ............................... $30.00 /Trip 2. Service charges are based on the hourly rates stated herein and will be assessed from the time the Engineer or Technician leaves our office until he returns from the project. 3. Any engineering and /or technical services provided on Saturday and all work in excess or "normal" work hours, as stated herein, Monday through Friday, will be charged at an overtime rate of 1.3 times the appropriate hourly rate. Our total cost of services is based upon the assumption most services will be provided during "normal' work hours. Providing an excessive amount of services during days and /or hours requiring overtime rates may significantly increase the total cost of services shown herein. 4. "Normal' work hours are between 8:00 a.m. and 5:00 p.m., including travel time to and from the site unless stated otherwise. Overtime charges will be assessed after eight (8) continuous hours of services rendered during "normal' work hours. 5. Minimum 2.0 hours billing per visit to project site. 6. Raba Kistner will utilize the on -site initial field curing facilities provided by the contractor. The cost of providing and maintaining these initial curing facilities is not included in our proposal. R A B A K I S T N E R PND21 -022 -00 September 14, 2021 Attachment II COST ESTIMATE BREAKDOWN PND21 -022 -00 Date: September 14, 2021 Project Name: Woman Hollering Creek WW Construction Project Location: Schertz, TX 78154 Contact Name: Kathryn J. Woodlee, PE, CFM Client: City of Schertz Address: 10 Commercial Place, Building 2 City /State /Zip Schertz, TX 78154 Phone Number: 210 -619 -1823 E -Mail: kwoodlee @schertz.com TESTING /OBSERVATION ITEM UNITCOST UNIT ESTIMATED COST QUANTITY EXTENSION SOILS Laboratory Testing Preparation Ti me $53.00 hr 4. $212.00 Moisture Density Relationship, TxDOT or ASTM $260.00 each 4 $1,040.00 Lime Series Curve $491.00 each 0 $0.00 Atterberg Limits _ _ $83.00 each _ 4 $332.00 Sieve Analysis $83.00 each 4 $332.00 Field Testing/Observation In -Place Nuclear Densities $26.00 trip 127 $3,302.00 Field Gradations $83.00 0 $0.00 Materials Technician $48.00 hour 949 $45,552.00 Materials Technician (overtime) $62.40 hour 230 $14,352.00 Vehicle Trave! Charge $30.00 trip 127 $3,810.00 Subtotal r 558,932.00 REINFORCING STEEL OBSERVATIONS _ Field Observation/Testing Materials Terhnldar+ $48.00 hour 2C 5969.00 Vehicle Travel Charge $30.00 trip 8 5240.00 ubtatol $1,200.00 CONCRETE Laboratory Testing Concrete Compressive Strength Cylinders $19.00 each 60 $1,140.00 Field Testing/Observation _ Materials Technician $48.00 hour 68 $3,264.00 Materials Technician (overtime) $62.40 hour 0 $0.00 Vehicle Travel Charge $30.00 trip 20 $600.00 Subtotal $5,004.00 PIER OBSERVATIONS (Assumed a pier construction production rate of an average of about 6 piers /day) Laboratory Testing Concrete Compressive Strength Cylinders $19.00 each 5 $95.00 Field Testing/Observation Materials_ Technician $48.00 hour 10 $480.00 Materials Technician (overtime) $62.40 hour 0 $0.00 Geotechnical Engineer $179.00 hour $0.00 Vehicle Travel Charge $30.00 trip 2 $60.00 Subtotal $635.00 ASPHALT La.bomtory TeWng Bag Sample (Extraction, Gradation, A/C content, $437.00 each 1 $437.00 Molding Soeomem,, Laboratory Density of Molded Specimens, Stability Test, Hveem, Maximum Theoretical Specilir Gravuvi Density at Asphalt Cores $104.00 each 2 $208.00 Field Testing/Obnervation Mate nalu Technician $48.00 1hour 8 $384.00 vehic I e Travel Charge $30.00 trip 1 $30.00 Subtotal $1,059.00 PROJECT ADMINISTRATION Project Coordinator $68.00 hour 20 $1,360.00 Project Engineer $179.00 hour 10 $1,790.00 Subtotal $3,150.00 GRAND TOTAL $79,980.00 RABAKISTNER Proposal No. PND21- 022 -00 September 14, 2021 REPORT DISTRIBUTION LIST Project Name: Client Project No.: _ Purchase Order No.: Invoicing Information: Company Name: Address: Attachment III RABAKISTNER Attention: Please provide required report distribution (hard copies can be provided upon request): Contact: Company: Phone No.: Email: Contact: Company: Phone No.: Email: Contact: Company: Phone No.: Email: Contact: Company: Phone No.: Email: Contact: Company: Phone No.: Email: Contact: Company: Phone No.: Email: Contact: Company: Phone No.: Email: Contact: Company: Phone No.: Email: Contact: Company: Phone No.: Email: RABAKISTNER