21-R-112 - Expenditures in an amount not to exceed 823,900.00 for FY 21-22 Vehicle Equipment replacementRESOLUTION NO. 21-R-112
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING EXPENDITURES IN AN AMOUNT NOT TO
EXCEED $823,900.00 FOR THE FY21 -22 VEHICLE/EQUIPMENT
REPLACEMENT PROGRAM
WHEREAS, Schertz EMS /Fire Department has a need to purchase vehicles and
equipment as part of the Vehicle /Equipment Replacement Program; and
WHEREAS, City Staff has done due diligence in researching what vehicle best fits the
needs of the department, to obtain the best pricing and to provide the best quality of vehicles; and
WHEREAS, the City of Schertz has chosen various Group Purchasing Cooperative
Vendors, to purchase the vehicles; and
WHEREAS, purchases under the cooperative programs meet the requirements under
Subchapter C, Chapter 791.025 of the Texas Government Code, which states that a local
government that purchases goods and services under this section satisfies the requirement of the
local government to seek competitive bids for the purchase of the goods and services; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
authorize the City Manager to issue Purchase Orders to the awarded vendors.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes expenditures in a not to exceed amount of
EIGHT HUNDRED TWENTY -THREE THOUSAND NINE - HUNDRED DOLLARS
($823,900.00) for the vehicle /equipment replacement program.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of
the judgment and fmdings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of
this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws of
the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the application of
such provision to otherpersons and circumstances shall neverthelessbe valid, and the City Council
hereby declares that this Resolution would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and subject matter
of the public business to be considered at such meeting, including this Resolution, was given, all as
required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage, and it
is so resolved.
PASSED AND ADOPTED, this 12th day of October, 2021
CITY OF SCHERTZ, TEXAS
Ra h ut' ez, Mayor
k--1
ATTEST:
Brenda Dennis, City Secretary
EXHIBIT A
SUPPORTING DOCUMENTATION
Siddons Martin Emergency Group, LLC
3500 Shelby Lane
Denton, TX 76207
GDN P115891
TXDOT MVD No. A115890
August 20, 2021
Kade Long, Fire Chief
SCHERTZ FIRE & RESCUE
1400 SCHERTZ PKWY BLDG 8
SCHERTZ, TX 78154
Proposal For: 2022 Schertz Skeeter
Siddons - Martin Emergency Group, LLC is pleased to provide the following proposal to SCHERTZ FIRE & RESCUE. Unit will
comply with all specifications attached and made a part of this proposal. Total price includes delivery FOB SCHERTZ FIRE &
RESCUE and training on operation and use of the apparatus.
Description
Qty. 1 - 5698 - Skeeter Ford F 550 Type 5 Rescue Side - Non -Lifted
(Unit Price - $170,000.00)
Delivery within 12 -13 months of order date
QUOTE # - SMEG- 0002602 -2
Price guaranteed for 60 days
Amount
Vehicle Price $170,000.00
5698 - UNIT TOTAL $170,000.00
SUB TOTAL $170,000.00
BuyBoard 570 -18 $800.00
TOTAL $170,800.00
Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any
other applicable taxes and /or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing
organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory.
Late Fee: A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after
the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a
prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost
of the apparatus.
Proposal 2022 Schertz Skeeter Page 1 of 2 August 20, 2021
Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by
Customer before completion, Siddons -Martin Emergency Group may charge a cancellation fee. The following charge
schedule based on costs incurred may be applied:
(A) 10% of the Purchase Price after order is accepted and entered by Manufacturer,
(B) 20% of the Purchase Price after completion of the approval drawings;
(C) 30% of the Purchase Price upon any material requisition.
The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into
manufacturing. Siddons -Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to
another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if
applicable, the sale price obtained by Siddons -Martin Emergency Group upon sale of the product to another purchaser, plus
any costs incurred by Siddons -Martin to conduct such sale.
Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons -Martin
Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and
include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered
binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state
of Texas. No additional terms or conditions will be binding upon Siddons -Martin Emergency Group, LLC unless agreed to in
writing and signed by a duly authorized officer of Siddons -Martin Emergency Group, LLC.
Sincerely,
Greg Tatsch
I, the authorized representative of SCHERTZ FIRE & RESCUE, agree to purchase the proposed
and agree to the terms of this proposal and the specifications attached hereto.
Signature & Date
Proposal 2022 Schertz Skeeter Page 2 of 2 August 20, 2021
17 1' �.-
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Memorandum
MEMO TO: Purchasing & Asset Management
DATE: August 05, 2019
FROM: Fleet & Facility Services - Jon Harshman
SUBJECT: Sole/Single Source Justification for (brief acquisition description)
In accordance with the City of Schertz Purchasing Policies, unless justified and documented for businems reasons, all
City of Schertz procurements exceeding $1,000 should be competed between two or more eligible suppliers. Separate,
sequential, or component purchase requests to avoid this threshold is prohibited. Consequently, every contracting
action for which competition does not occur must have a sole/single -source justification document in the contract file.
This applies to all requests/requirements, not just "new" requirements. The fundamental issue is whether the
procurement is competed or not. If not, a written document must be developed and filed in the contract file, which
justifies or explains why it was not competed.
This procurement cannot reasonably be competed because:
(Check all applicable blocks and completely explain)
1. Only one supplier (include the supplier name) produces or can produce this product or
service. (Letter from vendor required).
2. Urgency of need limits the capability to compete the requirement. (Please explain the
urgency and negative impact if timeline is extended to compete this requirement).
3. Standardization with existing products or services must be maintained. Use of any other
type, brand, or service process would be incompatible or too costly to modify.
(Explanation required).
4. Continuity with current or existing processes or services is necessary. (Change to
another supplier is not possible for the following reasons).
5. Statutory or regulatory requirements limit competition for the following reasons:
6. Other reasons why competition for this requirement must be limited: (explain in detail)
EXPLANATION:
Siddons -Martin Emergency Vendor # 9780 Only authorized vendor for Pierce fire trucks, ambulances and
emergency equipment.
1
Signe y y
FOR PURCHASING USE ONLY
Position/Tidw. Jon Harshman, F &F Services Director
August 9, 2019
Approved: ��` /:�i� -� Date:
Oshkosh Corporation Classification - Restricted
Pierce Manufacturing Inc
AN OSHKOSH CORPORATION COMPANY • ISO 9001 CER17FIED
2600 AMERICAN DRIVE
POST OFFICE BOX 2017
APPLETON, WISCONSIN 54912-2017
920- 832 -3000
www.piercemfg.com
January 13, 2021
To whom it may concern:
Since 1917, Pierce Manufacturing Inc. ("Pierce ") has provided the finest fire apparatus in the industry. The Oshkosh Airport
products follows in those footsteps. The quality of our products and services are our number one priority. We demonstrate
this through the personalized level of sales, service, and warranty our established dealer network provides throughout the
country.
Siddons -Martin Emergency Group is the exclusive dealer for the sale, service, parts, and warranty of custom and commercial
fire apparatus manufactured by Pierce in the states of Louisiana, New Mexico and Texas and recently acquired Utah and
Nevada. They also are the exclusive dealer for the sale and service of Oshkosh Airport Products in the states of Texas, New
Mexico, Louisiana, Oklahoma, Arizona, and southern Nevada. They are extremely qualified to provide you with the support
you have come to expect from Pierce and Oshkosh family with several service & warranty facilities located throughout their
territory.
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bW the I aaM we rr
Please consider this effective forthe yearJanuary 1, 2021 thru December 31, 2021. Any additional questions can be directed
to Siddons - Martin Emergency directly at toll free 800 - 784 -6806.
Sincerely,
Kristina Spang
Vice President, Aftermarket Product and Support
Pierce Manufacturing Inc.
An Oshkosh Corporation Company * ISO Certified
A.
PRODUCT PRICING SUMMARY
GOODBUY 20 817000 VEHICLES
VENDOR -- Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
End User: CITY OF SCHERTZ Prepared by: GLEN ANGELLE
Contact: JERRY Phone: 409 -880 -9191
Email: Email: Aan9e.11.e.cowboY eet .�mg d1_c0m
Product Description: 2022 CHEVROLET TAHOE Date: Aueust 30.2021
Bid Item:
A. Base Price; I $ 35,524.00
YCode
v Options
Bid_ Price
Code
Options
Bid Price
CKI0706
2021 CHEVROLET TAHOF SSV 4X4
S 1.195.00
EXT. WHITE
53L V8
INT. 81-ACK
POWER WINDOWSILOCKS
RUNNING BOARDS
CLOTH 40/20/40 FRONT
REAR VIEW CAMERA
BLACK RUBBERIZED VINYL FLOORS
BLUETOOTH
REAR PARKING ASSIST
REMOTE ENTRY PACKAGE
$ 75.00
LAN KEEP ASSIST
FLASHER SYSTEM $ 50.00 -
I FL SAFETY PACKAGE $ 395.00
Total of B. Published Options:
S I,71S.00
C. Additional Options Inot to exceed 25 0/61
O ptions Bid Price
2022 PRICE ADJUSTMENT $ 995.00
LEATHER SEATS $ 1.400.00
D. Floor Plan Interest (for in -stock and /or equipped vehicles):
E. Lot Insurance (for in -stock and /or equipped vehicles):
F. Contract Price Adjustment:
G. Additional Delivery Charge: 283 miles
H. Subtotal:
1. Quantity Ordered I K =
J. Trade in:
K. GOODBUY Administrative Fee (5300 per purchase order)
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
Published Option Discount (5 %) $ (26.00)
$= 6.4%
O, tions Bid Price
Total of C. Unpublished Options:1 $ 2,395.00 1
$ 495.25
$ 40,103.25
$ 40,103.25
$
5 340.00
$ 40,403.255]
FROM:
n e fPV.
Apr 07,2021
CITY MAAGrEME
Coordination Sheet
Julie Gohlke - Purchasi
NAME I INITIALS I DATE
Mr. Charles helm
X Assistant City Manager
Mr. Brian James
Assistant City Manager
Ms. Sarah Gonzalez
X Assistant to the City Manager
Dr. Mark Browne
X
City Manager
Letter of Intent to Sterling McCall Ford for the
purchase of a Frazer Generated Powered
COMMENTS: Module on a 2022 Ford F450. This is not a
purchase, but an intent to purchase that is
contingent on an approved budget. Approved
on resolution 20 -R -29 on 4/6/21
RETURN TO:
'no Cpt�'-- '��. u.e�
�
Julie Gohlke - Purchasing
SCHIERTZ I .
April 7, 2021
Sterling McCall Ford
6445 Southwest Freeway
Houston, TX 77074
Re: Official Notice of Intent:
To Whom It May Concern:
Mark Browne
City Manager
This letter shall serve as Official Notice of Intent to purchase one (I) Frazer Type 112'4" Generator
Powered Module mounted on a 2022 Ford F -450 Diesel chassis for the City of Schertz EMS.
The total cost of the module including chassis is $236,225.00 based on quote Q2414 -1.
This LOI is contingent upon final approval of the FY 2022 budget by the City Council of Schertz,
TX.
Respectfully,
Mark Browne
1400 Schertz Parkway *Schertz, Texas 78154 *210.619.1020 * schertz.com
RESOLUTION NO. 20 -R 29
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE CITY MANAGER TO SIGN A LETTER OF INTENT
(LOI) WITH STERLING MCCALL FORD FOR THE PURCHASE OF ONE. (1)
NEW AMBULANCE FOR FISCAL YEAR 2021/2022 AND OTHER MATTERS IN
CONNECTION THEREWITH
WHEREAS, the Schertz EMS Department has chosen Sterling McCall Ford and
Frazer, a HGACBuy Purchasing Cooperative vendor, for the purchase of one (1) Ford
Ambulance; and
WHEREAS, the total cost of one ambulance will be no more than $250,000; and
WHEREAS, this purchase will be funded with budgeted operating costs from the FY22
approved budget.
WHEREAS, HGACBuy Purchasing Cooperative is a national online purchasing
cooperative, developed to comply with state laws which require government entities to make
purchases through a competitive procurement process; and
WHEREAS, HGACBuy Purchasing Cooperative gives public entities the advantage of
leveraging the cooperative's ability to obtain bulk discounts, combined with the ease of online,
web -based shopping and ordering; and
WHEREAS, purchases under the cooperative programs meet the requirements under the
Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City
of Schertz Resolution I1 -R -41 on August 30, 2011 amending the City's purchasing policy;
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to sign a Letter of
Intent (LOI) with Sterling McCall Ford attached in Exhibit A for one ambulance not to exceed
$250,000.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its
final passage, and it is so resolved.
PASSED AND ADOPTED, this 6th day of April 2021.
CITY OF SCHERTZ, TEXAS
Ra 1 juti ez, Mayor
ATTEST:
Wenda Dennis, City Secretary
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