12-07-2021 MinutesMINUTES
REGULAR MEETING
December 7, 2021
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas,
on December 7, 2021, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council
Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members
present to -wit:
Present: Mayor Ralph Gutierrez; Mayor Pro -Tern Michael Dahle; Councilmember Mark
Davis; Councilmember Jill Whittaker; Councilmember Rosemary Scott;
Councilmember David Scagliola; Councilmember Allison Heyward;
Councilmember Tim Brown
City City Manager Dr. Mark Browne; Assistant City Manager Brian James;
Staff. Assistant City Manager Charles Kelm; City Attorney Megan Santee; Assistant
to the City Manager Sarah Gonzalez; Deputy City Secretary Sheila Edmondson
Call to Order
Mayor Gutierrez called the meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and
State of Texas. (Councilmember Heyward)
Councilmember Heyward provided the opening prayer followed by the Pledges of
Allegiance to the Flags of the United States and the State of Texas.
Employee Recognition
20 Years of Service Pin recognition to Dudley Wait
Mr. Wait was unavailable for presentation.
• 25 Years of Service Pin recognition to Kevin Anderson
Assistant City Manager Charles Kelm presented a 25 Years of Service Pin to
Mr. Kevin Anderson and thanked him for service and commitment to the
City of Schertz.
o Recognition to Jason Mabbitt - Achievement for the Randolph EMS Contract
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Mayor Gutierrez recognized City Manager Dr. Mark Browne who presented
EMS Director Jason Mabbitt with the City Manager's Coin for his work on
the Randolph EMS Contract. Mayor Gutierrez also thanked EMS Director
Mabbit for this achievement and presented him with a City Council Coin.
EMS Director Mabbit thanked both Dr. Mark Browne and Mayor Gutierrez
for recognizing him tonight, but wanted everyone to know it was team
effort. The EMS Staff worked very hard on this contract and EMS Director
Mabbit thanked them for their assistance.
New Employee Introductions:
Mayor Gutierrez recognized various Department Heads who introduced their new
employees:
Animal Services: Mariah Quinn- Janson - Animal Services Officer
*Library: Michelle Wiegand - Library Clerk, Lila Hudson- Library Clerk
* Police Department: Haylee Humphrey - Communications Officer
Presentations:
Presentation on the Schertz Emerging Leaders Program (M. Browne /J. Kurz /S.
Gonzalez)
Mayor Gutierrez recognized Assistant to the City Manager Sarah Gonzalez and
HR Director Jessica Kurz who presented the Schertz Emerging Leaders Program
to City Council.
The Schertz Emerging Leaders Program Overview:
• 8 -month curriculum of leadership development
*Facilitated by Strategic Government Resources (SGR)
* Will include and incorporate concepts related to
• Leadership
• Human behavior
Trust
• Effective communication
* Conflict resolution
* Emotional intelligence, and more
Mentorship Component (Structured and formal)
* Monthly sessions will consist of
• In- person course instruction
• Pre- and post- session assignments
• Assigned book and reading schedule
* Mentor meetings
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Participation in program does not result in monetary increase, promotion, or
guaranteed merit increase.
2022 Inaugural Class
• Michael Reed EMS
• Eric Haugen IT
• Michelle Yang Parks
• Megan Lagunas Animal Services
• Demetrio Martinez Streets
*Will Dalrymple Inspections
• Antonio Valle Sign Shop
• Bryce Burch Streets
• Chad Lonsberry Facilities
• Will Sutton Police
Councilmember Scott asked about Strategic Government Resources (SGR) and
the essay selection process. Ms. Gonzalez explained that the Executive
Management Team (Dr. Browne, ACM James and ACM Kelm) reviewed the
essays and recommended the 10 employees for this program. Mayor Gutierrez
and Dr. Browne thanked Ms. Gonzalez and Ms. Kurz for their work on the
Schertz Emerging Leaders Program.
City Events and Announcements
*Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez)
Mayor Gutierrez recognized Assistant City Manager Brian James who
announced upcoming City Events.
Tuesday, December 14th - Next regular scheduled Council meeting, 6:00 PM,
Council Chambers
Tuesday, December 14th
Breakfast with the Blue
8:00 AM -10:00 AM
Jalisco (FM 3009)
Friday, December 17th
Blue Santa Day
4:00 PM -6:00 PM
Community Center
• Announcements and recognitions by the City Manager (M. Browne)
Dr. Mark Browne thanked the Parks Dept. and all the volunteers who helped
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with the Holidazzle and Festival of Angels Event. It well attended and a great
success. Dr. Browne also thanked the Police Dept., Public Works Dept., Animal
Care Services Dept., Public Affairs, Fire Dept., Neighbor Services, Civic Center
Staff, EMS Staff and all the community volunteers that help make City Events
successful.
* Announcements and recognitions by the Mayor (R. Gutierrez)
Mayor Gutierrez thanked the Parks Dept., all city staff and community volunteers
for their participation in making City Events successful and enjoyed by the
community.
Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each
person should fill out the speaker's register prior to the meeting. Presentations should
be limited to no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual
member thereof. Any person making personal, impertinent, or slanderous remarks
while addressing the Council may be requested to leave the meeting.
Mayor Gutierrez recognized the following who spoke:
* Douglas Becker, 9410 Arranda Lane- Mr. Becker stated that the area he lives in,
they do not have sewers. He would like a sewer line put in to service this area. He
and his neighbors do pay taxes and would hope that a sewer line can be installed.
* Daniel Jameson- Thanked the city for recognizing his parents on their
anniversary this past summer. It was a memorable event for his parents, and they
enjoyed it. His father enjoyed the Veterans Day festivities and felt honored to be
at the ceremony. Mr. Jameson stated that he and his parents enjoyed the
Holidazzle Parade.
* Maggie Titterington- Thanked the City Staff for the wonderful traditions of the
Tree Lighting Ceremony, Holidazzle and Festival of Angels. She loved the
improvements to the tree and the overall events. Ms. Titterington stated on
Agenda # 10- she is in favor and supports the rezoning. On Agenda # 11 -The PZ
Sub - Committee Workshop Overview, Ms. Titterington supports the
recommended changes concerning Tree Mitigation.
* Glen Outlaw, 3729 Forsyth Park- Mr. Outlaw stated that he observed a Schertz
Police Officer on a motorbike doing traffic enforcement. He stated that traffic
enforcement is very important especially when there are drivers going over the
speed limit on Schertz Parkway and FM 3009. Mr. Outlaw encouraged City
Council and Dr. Browne with this next budget cycle to possibly phase in
additional staffing to the Police Department over the next few years.
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Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the
Council with one motion. There will be no separate discussion of these items unless
they are removed from the Consent Agenda upon the request of the Mayor or a
Councilmember.
Mayor Gutierrez and Mayor Pro -Tem Dahle read the following items into record:
1. Minutes — Consideration and/or action regarding the approval of the minutes
of the meeting of November 9, 2021 and the minutes of the Special Meeting
of November 15, 2021. (B. Dennis)
2. Resolution No. 21 -R -129 - Consideration and/or action approving a
Resolution by the City Council of the City of Schertz, Texas authorizing a
contract with Texas Sterling Construction Co. for the Tri- County Parkway
Project and authorizing the budget expenditures for the project. (B. James /K.
Woodlee /J. Nowak)
3. Resolution No. 21 -R -124 - Consideration and/or action approving a
Resolution by the City Council of the City of Schertz, Texas authorizing a
contract with Fuquay, Inc. for the 2020 Fog Seal Project and authorizing the
budget expenditures for the project. (B. James/K. Woodlee /J. Nowak)
4. Resolution No. 21 -R -128 - Consideration and/or action approving a
Resolution by the City Council of the City of Schertz, Texas approving a
budget amendment to the Schertz - Seguin Local Government Corporation
Fiscal Year 2021 -2022 Annual Budget in the amount of $122,000.00 as a
transfer to the SSLGC Future Development Fund and other matters in
connection therewith. (C. Kelm/S. Williams /A. Beard)
5. Ordinance No. 21 -F -47 - Consideration and/or action approving an
Ordinance by the City Council of the City of Schertz, Texas amending
Chapter 90, of the Code of Ordinances, Article V, Water and Wastewater
Capital Recovery Fees; Repealing all Ordinances or Parts of Ordinance in
conflict with this Ordinance, and providing an effective date. (Final Reading)
(C. Kelm/S. Williams /S. McClelland)
6. Ordinance No. 21 -T -48 - Consideration and/or action approving an
Ordinance by the City Council of the City of Schertz, Texas authorizing an
adjustment to the Fiscal Year 2021 -2022 Budget to provide additional funding
for the Tri- County Parkway Project Construction Phase, repealing all
Ordinances or Parts of Ordinances in conflict with this Ordinance; and
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providing an effective date. (Final Reading) (M. Browne /A. Perez)
7. Appointments and Resignations to the Various City Boards, Commissions
and Committees - Consideration and/or action approving the appointment of
Ms. Judy Goldick as a Regular Member, the appointment of Mr. Roderick
Hector as Alternate Member to the Planning and Zoning Commission and the
appointment of Mr. James 'Brad" Snow to the Parks & Recreation Advisory
Board. (B. Dennis /Council)
Mayor Gutierrez asked Council if there were any items they wished removed
for separate action. Mayor recognized Councilmember Scott who requested
that Agenda Item 2 be removed for separate discussion. Mayor Gutierrez
asked for a motion to approve Consent Agenda Items 1, and 3 through 7.
Moved by Councilmember Jill Whittaker, seconded by Councilmember
Rosemary Scott to approve consent agenda items 1, and 3 through 7.
AYE: Mayor Pro -Tem Michael Dahle, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Rosemary Scott,
Councilmember David Scagliola, Councilmember Allison
Heyward, Councilmember Tim Brown
Passed
Discussion and Action Items
2. Resolution No. 21 -R -129 - Consideration and/or action approving a
Resolution by the City Council of the City of Schertz, Texas authorizing a contract
with Texas Sterling Construction Co. for the Tri- County Parkway Project and
authorizing the budget expenditures for the project. (B. James/K. Woodlee /J. Nowak)
Mayor Gutierrez read the following into record:
RESOLUTION NO. 21 -R -129
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING A CONTRACT WITH TEXAS STERLING CONSTRUCTION
CO. RELATING TO THE TRI- COUNTY PARKWAY PROJECT AND
AUTHORIZING THE BUDGET EXPENDITURES FOR THE PROJECT
Mayor Gutierrez recognized Assistant City Manager Brian James and City Engineer
John Nowak. Mr. James introduced this item stating this item is to obtain
authorization from City Council to execute a construction contract with Texas Sterling
Construction Co. for $4,524,163.98 and not to exceed amount of $4,900,000.00 for the
Tri- County Parkway Project.
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The project will replace the existing sanitary sewer line in Tri- County Parkway
between FM 3009 and Lookout Road and on Lookout Road from Tri - County Parkway
to Doerr Lane with a larger sanitary sewer line and will reconstruct Tri - County
Parkway from FM 3009 to Corridor Parkway and reconstruct Lookout Road from
Tri - County Parkway to Doerr Lane. The larger sewer line will provide for additional
sanitary sewer capacity in the area for existing and future development.
Reconstruction of the pavement sections will provide a new driving surface and a
stronger pavement section, capable of supporting the traffic loading on the streets.
Mr James addressed Councilmember Scott's question regarding the contractor
selected for the project.
Moved by Councilmember Jill Whittaker, seconded by Councilmember
Allison Heyward to approve Resolution No. 21 -R -129.
AYE: Mayor Pro -Tem Michael Dahle, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Rosemary Scott,
Councilmember David Scagliola, Councilmember Allison
Heyward, Councilmember Tim Brown
Passed
8. Ordinance No. 21 -T -50 - Consideration and/or action approving an
Ordinance by the City Council of the City of Schertz, Texas, authorizing an
adjustment to the fiscal year 2021 -2022 budget, repealing all Ordinances or
parts of Ordinances in conflict with this Ordinance; and providing an effective
date. (First Reading) (M. Browne /J. Walters)
The following was read into record:
ORDINANCE NO. 21-T-50
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR
2021 -2022 BUDGET, REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND
PROVIDING AN EFFECTIVE DATE - First Reading
Mayor Gutierrez recognized Finance Director James Walters who introduced
this item stating this budget amendment ordinance is meant to move unused
budgeted amounts from FY 2020 -21 to FY 2021 -22. This adjustment is for
departments that had unused budgeted amounts due to delays in
manufacturing, back ordered/out of stock items, or project schedules that run
through multiple fiscal years. The identified items and amounts to be rolled
forward amount to $1,258,932. A list of items are outlined below:
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1. Increase Planning and Zoning Division's budget by $401,314 - $400,000 for
the Master Plan and $1,314 for furniture related to the new Senior Planner
position.
2. Increase Public Affairs budget by $16,000 for the Citizen Satisfaction
Survey which was delayed due to COVID concerns.
3. Increase Engineering budget by $13,115 - $4,075 for the Municipal
Facilities Stormwater Control Inventory and $9,040 for a Lift Station Design
Guide update.
4. Increase Library's budget by $1,762 to utilize donated funds for new
activity center equipment for the children's room.
5. Increase Fleet budget by $1,953 for procare supplies for the Park's
replacement vehicle.
6. Increase Fire's budget by $36,409 for backordered supplies.
7. Increase Street's budget by $111,000 - $51,000 for FM 78 Maintenance and
$60,000 for Aviation Heights Sidewalks Phase II
8. Increase Facilities Maintenance budget by $182,000 - $45,000 for the
completion of the Animal Adoption Center's gate and fence and $137,000 for
corrective maintenance projects like the City Hall front counter remodel.
9. Increase the Water & Sewer budget by $91,000 - $73,000 for sewer camera
system for inspecting sewer mains and $18,000 for a leak detection system.
10. Increase EMS budget by $359,492 - $293,490 for the approved ambulance
purchase and $34,086 for supplies including safety vests, flu vaccines and
uniforms.
11. Increase the Hotel Occupancy Tax budget by $44,888 for the new banquet
chairs that had shipping delays.
Staff is also proposing to purchase the new fire apparatus that was approved in
the Fire Station 4 bonds. If this purchase is made before 2022, the City will
save about $80,000. The full price of the fire apparatus is $1,298,921 and will
be reimbursed by voter approved bonds issued later in 2022. Mr. Walters
addressed questions from Council.
Moved by Councilmember Tim Brown, seconded by Councilmember
Mark Davis to approve Ordinance No. 21 -T -50 on first reading.
AYE: Mayor Pro -Tem Michael Dahle, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Rosemary Scott,
Councilmember David Scagliola, Councilmember Allison
Heyward, Councilmember Tim Brown
Passed
Public Hearings
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9. Ordinance No. 21 -S -49 - Conduct a Public Hearing and Consideration and/or
action approving an Ordinance by the City Council of the City of Schertz,
Texas amending Article 15 replacing Section 21.15.4, of the City of Schertz
Unified Development Code, Easements and Utilities; Repealing all
Ordinances or Parts of Ordinance in Conflict with this Ordinance, and
providing an effective date. (First Reading) (C. Kelm/S. Williams)
The following was read into record:
ORDINANCE NO. 21 -S -49
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS REPLACING SECTION 21.15.4 OF THE CODE OF
ORDINANCES, ARTICLE XV, EASEMENTS AND UTILITIES,
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN
EFFECTIVE DATE - First Reading
Mayor Gutierrez recognized Public Works Director Suzanne Williams who
introduced this item stating Article 15, Section 21.15.4- Easements and
Utilities states that all utilities shall be located in the front yard, installed
underground, and if placed above ground the poles must be steel. The
rigidness of the language without flexibility makes it very difficult to
consistently enforce. The Ordinance is being updated to clarify to
the customer how and where utility poles can be installed underground or
overhead to ensure the installation of utility poles meet the City's standards.
In addition, the current language does not provide clarification to the
developer and/or City staff as to the direction for utility growth in Schertz in
different zones. So waivers have consistently been given and there are
currently utility poles installed above ground, underground, on one side of
the street, both sides of the street, and are both wooden and steel poles.
Because it is in the City's best interest to coordinate and regulate the
placement of public and private utilities, the City proposes to clarify Article 15
to help ensure reliable, safe, and aesthetically pleasing infrastructure. The
proposal provides guidelines to developers and City staff to direct the growth
of the City in the direction the City desires. In addition, flexibility is included
in the article that considers both overhead and underground utilities to ensure
cost - effective utilities for the residents.
Such regulations and coordination shall be managed under the UDC.
This article was approved by the Schertz Planning and Zoning Commission on
November 17, 2021.
Mayor Gutierrez opened the public hearing for those wishing to speak and
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recognized the following:
* Mr. Glen Outlaw, 3729 Forsyth Park- Mr. Outlaw, as Chairman of the
Planning and Zoning he wanted to address two issues. Mr. Outlaw stated
that the Planning and Zoning Commission forwarded it to City Council
with recommendation of approval. The first concern was the lighting
standards and that they were compatible with JBSA Randolph and how
they would communicate with them on these issues. The other concern
was the part about installing poles and providing conduit with
installation. They wanted to make sure it stated that the city will decide if
a project will need conduit or not.
As there were no others wishing to speak, Mayor Gutierrez closed the public
hearing. Mayor Gutierrez asked if they had discussed clearance on the height
of the poles. Councilman Brown appreciates the flexibility being written into
the document. Ms. Williams stated that the concerns that the Planning and
Zoning had were addressed.
Mayor Pro -Tem Dahle asked about the utilities being underground vs.
overhead installation. If overhead installation was needed, the developer
would request it with a waiver. The current ordinance does not allow
overhead, so staff added flexibility into the ordinance to address those issues.
Mayor Pro -Tem Dahle asked about the requirements underground and when
conduit was needed. Assistant City Manager Kelm explained that our
franchise agreements outlines the standards needed for underground
installation and the City follows those agreements.
Dr. Browne thanked the staff for their hard work on expanding and clarifying
the ordinance on such matters. It will cut down on the request for waivers
with this expanded ordinance.
Moved by Councilmember David Scagliola, seconded by Councilmember
Tim Brown to approve Ordinance No. 21 -S -49 on first reading.
AYE: Mayor Pro -Tem Michael Dahle, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Rosemary Scott,
Councilmember David Scagliola, Councilmember Allison
Heyward, Councilmember Tim Brown
Passed
10. Ordinance No. 21 -S -51 - Conduct a Public Hearing and Consideration
and/or action approving an Ordinance by the City Council of the City of
Schertz, Texas on a request to rezone approximately 2.5 acres of land from
Single- Family Residential /Agricultural District (RA) to Planned Development
District (PDD), located at 7809 FM 1518 N, also known as Bexar County
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Property Identification Number 1149102, City of Schertz, Bexar County,
Texas. First Reading) (B. James/L.Wood/M.Harrison)
Mayor Gutierrez read the following into record:
ORDINANCE NO. 21 -S -51
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING
APPROXIMATELY 2.5 ACRES OF LAND TO PLANNED
DEVELOPMENT DISTRICT (PDD), LOCATED AT 7809 FM 1518N,
ALSO KNOWN AS BEXAR COUNTY PROPERTY IDENTIFICATION
NUMBER 1149102, BEXAR COUNTY, TEXAS.
Mayor Gutierrez recognized Planner Megan Harrison who introduced this item
stating the applicant is proposing to rezone approximately 2.5 acres of land to
Planned Development District (PDD) as part of The Crossvine PDD. Four (4)
public hearing notices were mailed to the surrounding property owners on
November 5, 2021, with a public hearing notice published in the "San Antonio
Express" on November 19, 2021, prior to the City Council Public Hearing.
At the time of this staff report staff has received zero (0) responses in favor or
opposed to the zone change.
The goal of the proposed zone change is to incorporate an additional 2.5 acre
of land into The Crossvine Planned Development (PDD) and to apply the
terms, conditions, and requirements associated in the existing The Crossvine
Module IIIB. The Planning and Zoning Commission conducted a public
hearing on November 17, 2021, and offered a recommendation of approval
with a vote of 4 -0. Therefore, staff supports the recommendation made by the
Planning and Commission and recommends approval of The Crossvine PDD
6th Amendment.
Mayor Gutierrez recognized the applicant Mr. Chris Price who introduced
himself and stated he was here if City Council had any questions.
Mayor Gutierrez opened the public hearing for those wishing to speak, as no
one spoke, Mayor Gutierrez closed the public hearing for Council comments.
Mayor Gutierrez recognized Councilmember Whittaker who stated that being
on the Sub - Committee and talking about PDD's this request makes complete
since that everything around this parcel has been approved and this
should mirror the previous agreements. Ms. Harrison addressed concerns
presented by Councilmember Scott regarding the 5 -foot set backs.
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Moved by Mayor Pro -Tem Michael Dahle, seconded by Councilmember
Allison Heyward to approve Ordinance No. 21 -S -51 on first reading.
AYE: Mayor Pro-Tem. Michael Dahle, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember David Scagliola,
Councilmember Allison Heyward, Councilmember Tim Brown
NAY: Councilmember Rosemary Scott
Passed
Roll Call Vote Confirmation
Mayor Gutierrez recognized Deputy City Secretary Sheila Edmondson who provided
the roll call vote confirmation for agenda items 1 through 10.
Workshop
11. Workshop and Presentation providing an overview and summary of the City
Council and Planning and Zoning Commission Sub Committee (B. James)
Mayor Gutierrez recognized Assistant City Manager Brian James who
provided the following overview information which came out of several
Sub - Committee meetings:
General Overview:
-The City Council and Planning and Zoning Commission held a joint
meeting where they discussed current issues for current and proposed
development standards for the City of Schertz.
-It was decided to create a smaller group to discuss the pressing concerns
that each board had.
-The subcommittee was created which consisted of 6 members, members
identified below:
—3 members from City Council
- Councilmember Jill Whittaker, Chair for the subcommittee
-Mayor Pro-Tem. Michael Dahle
- Councilmember David Scagliola
—3 members from the Planning and Zoning Commission
- Commissioner Richard Braud
- Commissioner Earl Platt
- Commissioner Jimmy Odom
-The subcommittee met for their first meeting on September 7th and held
a total of 7 meetings
- During the course of the meetings there were discussions on:
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—Lot sizes / density
—Set backs
— Straight Zoning
Planned Development Districts
— Design Standards
—Tree Mitigation Fee Caps
-After much discussion, the consensus from the subcommittee was to
recommend allowing straight zoning for R -6 and R -7, currently
prohibited from being requested, with the caveat that the allowance
would only occur if:
—There are approved upon residential subdivision design standards
—A limitation on the size of areas that can be zoned R -6 and R -7,
specifically,
•R -6:
•R -7
— 7,200sq ft minimum lot area
Maximum of 40 acres allowable
4,600 sq ft minimum lot area
Maximum of 30 acres allowable
-The subcommittee outlined the following as design standards that are to
be included in all residential developments as desired by the City:
—Two off street parking spaces must be provided for mailbox kiosks
— Mailboxes must be covered
—Curvilinear streets are desired, and specific standards will be
provided for developers to follow
-For example, a residential street cannot be over 500 feet without the
center line deflecting at least 30 feet. Shorter streets under 500 feet can
be straight.
Usable Open Space needs to be provided
-Specifically, 1 acre for the first 100 lots, and a 1/2 acre for the next 100
lots
-Open space needs to be disbursed in the development with a V2 acre
minimum of open space
-The purpose of the Planned Development Districts are to promote and
encourage innovative development in the City of Schertz. It is a way for
the developer to take the current regulations and build upon those to
make a unique development that stands out, among others.
-The subcommittee was made aware that developers are needing clearer
direction of what the city is wanting to see within the PDD's. Therefore,
the subcommittee created a list of items they would want to see within
Planned Development Districts.
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Assistant City Manager Brian James stated that staff will go back and work
with Planning and Zoning to finalize the standards that were discussed.
Councilmember Jill Whittaker stated that the Sub - Committee spent over 8 -9
hours discussing these issues. She thanked the staff for preparing the
information on the topics that were discussed. The Sub - Committee
compromised on many issues and collectively agreed on several issues
presented tonight. Mayor Pro -Tem Dahle agreed that the end results were a
compromise and stated that he believes these standards will be good for the
city. Councilmember Scagliola stated that most of the topics the
Sub - Committee were in agreement in many of the concerns, and it was just a
matter of finding the right verbiage. Mayor Gutierrez thanked the
Sub - Committee and Staff for working together on this project.
Subcommittee Outcomes Tree Mitigation Fee Cap
-Currently tree mitigation is calculated at $100 per DBH
— Protected Trees (trees 8 "- 24 ") are mitigated at a 1:1 ratio- or $100 per
inch
— Heritage Trees (trees 24" or greater) are mitigated at a 3:1 ratio- or
$300 per inch
-The general intent of the Tree Mitigation program is to get the developer to
be thoughtful about which trees they take out when they develop property.
-However, the current mitigation rates for heavily wooded lots can cause a
significant amount of tree mitigation fee to be due. The goal behind the tree
mitigation program is not about collecting money but making sure the
developers are thoughtful with their design and construction.
-Based on this there was discussion on capping the tree mitigation fee that
could be collected on a per acre basis.
-Based on the discussions at the subcommittee meeting, staff was directed to
proceed forward with a proposed UDC Amendment to cap the tree mitigation
fee that can be collected to $10,000 per acre.
Mayor Gutierrez stated he liked this recommendation and developers will
know the potential costs for tree mitigation moving forward with their
project. With the current standards, developer would not know the costs of
tree mitigation before getting a tree survey done. With a cap, the developer
will get a sense of what costs they are potentially looking at. Councilmember
Brown and Councilmember Heyward wanted to confirm that other part of the
current tree mitigation standards would not change, only the cap of $10,000 an
acre was recommended.
Councilmember Davis stated he does not see the cap being more beneficial to
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what we currently have with the tree mitigation program. He continued in
stating that we currently penalize developers with heavily wooded lots
compared to developers with open lots. There are no details to how the
$10,000 cap is achieved and if it is possible to have the developers sidestep
the costs without definitive details of the Tree Mitigation Program written
out. Councilmember Davis believes this does not meet the spirit of the intent
moving forward on how we properly look at a piece of property and give
guidance to a developer.
Assistant City Manager Brian James stated that no property is created equal,
and there is no way to equalize that detail. If City Council would like Staff to
work on other options, they will discuss it in further detail and come back to
Council.
Councilmember Davis would like to see some comparisons on previous
projects' costs and the costs if the $10,000 cap was in place. ACM James will
put some comparison data together and bring it back to Council. He will also
contact developers who have done work in the city and ask them how much
their tree survey cost. ACM James explained that the tree survey helps the
developer with the current requirements to save a certain percentage of trees
on the property. Without the survey there is not a way to know what is on
their property. ACM James and staff will go back and discuss the current tree
mitigation, tree surveys, heritage trees, landscaping requirements and take
time to really look at all these issues.
Closed Session
Mayor Gutierrez read the following closed session items into record:
12. City Council will meet in closed session under Section 551.087 of the Texas
Government Code, Deliberation Regarding Economic Development
Negotiations, Closed Meeting. The governmental body is not required to
conduct an open meeting (1) to discuss or deliberate regarding commercial or
financial information that the governmental body has received from a business
prospect that the governmental body seeks to have locate, stay, or expand in or
near the territory of the governmental body and with which the governmental
body is conducting economic development negotiations; or (2) to deliberate
the offer of a financial or other incentive to a business prospect.
• Project E -074
• Project E -080
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13. City Council will meet in Closed Session under Section 551.071 of the Texas
Government Code, Consultation with the Attorney regarding contract
negotiations with Schertz- Seguin Local Government Corporation (SSLGC)
Mayor Gutierrez recessed the meeting into Closed Session at 8:25 p.m.
Reconvene into Regular Session
Mayor Gutierrez reconvened back into regular session at 10:01 p.m.
12a. Take any action based on discussion held in Closed Session under Agenda
Item 12.
No action was taken.
13a. Take any action based on discussion held in Closed Session under Agenda
Item 13.
No Action was taken.
Roll Call Vote Confirmation
No roll call vote confirmation as no action was taken on agenda items 12a & 13a.
Information available in City Council Packets - NO DISCUSSION TO OCCUR
Mayor Gutierrez mentioned Items 14, 15 & 16 indicating these were informational
items only and that the information was provided in the Council packets as well as can
be found online.
14. Quarterly Financial Reports - Quarterly Financial Reports. (M. Browne /J.
Walters/B. Martin)
15. 2022 Master Calendar - Information on 2022 Master Calendar and
Boards /Commissions (M. Browne /S. Gonzalez)
16. Monthly Update - on Major Projects in progress /CIP. (B. James /K. Woodlee)
`[il
Requests and Announcements
* Announcements by the City Manager.
No further announcements.
* Requests by Mayor and Councilmembers for updates or information from staff.
No items requested.
* Requests by Mayor and Councilmembers that items or presentations be placed on
a future City Council agenda.
No items were requested.
*Announcements by Mayor and Councilmembers
Mayor Pro -Tem Dahle attended: Tree Lighting Ceremony last week, Holidazzel
Parade on Saturday, Ribbon Cutting Ceremony for the Hot Works Yoga and
lastly this evening before Council the opening of our new Repair Shop Facility at
27 Commercial Place.
Councilmember Davis attended: Tree Lighting Ceremony last week, Holidazzel
Parade on Saturday and the opening of our new Repair Shop Facility at 27
Commercial Place.
Councilmember Scott attended: Tree Lighting Ceremony.
Councilmember Whittaker attended: Tree Lighting Ceremony, Holidazzel Parade
on Saturday, 12th Flying Training Wing Community and Senior Leaders Holiday
Social, and today's opening of our new Repair Shop Facility at 27 Commercial
Place.
Councilmember Scagliola attended: Chamber Luncheon, Tree Lighting
Ceremony, Holidazzel Parade on Saturday, and today's opening of our new
Repair Shop Facility at 27 Commercial Place.
Councilmember Heyward attended: Ribbon Cutting Ceremony for Community
First Health, Ribbon Cutting Ceremony for Hot Works Yoga, Chamber
Luncheon, TMRS Advisory Board Meeting in Austin and their grand opening of
their new facility, Public Investment Act Training in San Antonio, Tree Lighting
Ceremony, Holidazzel Parade on Saturday, 12th Flying Training Wing
Community and Senior Leaders Holiday Social.
Councilmember Brown attended: Tree Lighting Ceremony, Holidazzel Parade on
Saturday, and today's opening of our new Repair Shop Facility at 27 Commercial
Place.
17
Adjournment
Mayor Gutierrez adjourned the meeting at 10:06 p.m.
alp Jutierrez, Mayor
ATTEST:
Sheila Edmondson, epu City Secretary
If