01-04-2022 MinutesMINUTES
REGULAR MEETING
January 4, 2022
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on January 4, 2022, at
6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4,
Schertz, Texas. The following members present to -wit:
Present: Mayor Ralph Gutierrez; Mayor Pro -Tern Michael Dahle; Councilmember Rosemary Scott;
Councilmember Jill Whittaker; Councilmember David Scagliola; Councilmember Allison Heyward;
Councilmember Tim Brown
Absent: Councilmember Mark Davis
City City Manager Dr. Mark Browne; Assistant City Manager Brian James; Assistant City Manager Charles
Staff: Kelm; City Attorney Daniel Santee; City Secretary Brenda Dennis; Assistant to the City Manager Sarah
Gonzalez; Deputy City Secretary Sheila Edmondson
Call to Order
Mayor Gutierrez called the meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas.
(Councilmember Scott)
Councilmember Scott provided the opening prayer followed by the Pledges of Allegiance to the Flags of the
United States and the State of Texas.
New Employee Introductions
Mayor Gutierrez stated that the New Employee Introductions have been moved to February 2022.
Presentations
• Citizen Satisfaction Survey. (M. Browne /S. Gonzalez/L. Klepper/D. Christensen)
Mayor Gutierrez recognized Public Affairs Director Linda Klepper who introduced Mr. Jason
Morado with ETC Institute, who presented the results from the Citizen Satisfaction Survey. (For a
complete copy of the Citizen Satisfaction Survey contact the Public Affairs Office or City Secretary's
Office)
Key Findings from the 2021 Citizen Satisfaction Survey:
Purpose:
• To objectively assess resident satisfaction with the delivery of major City services
• To help determine priorities for the community
• To measure trends from previous surveys
• To compare the City's performance with other communities regionally and nationally
Methodology:
• Survey Description: Seven -page survey; included many of the same questions as previous surveys
3rd Community Survey conducted for the City of Schertz
• Method of Administration: By mail and online to randomly selected sample of City residents
• Sample Size: 436 completed surveys; Margin of error: +/- 4.7% at the 95% level of confidence
Satisfaction with City Services Is Much Higher in Schertz Than Other Cities
• Schertz Rates Above the U.S. Average in 41 of 45 Areas
• Satisfaction with the Overall Quality of City Services Is 31% Above the U.S. Average
• Satisfaction with the Customer Service from City Employees Is 28% Above U.S. Average
Top Overall Priorities
• Traffic
• Planning for Rapid Growth
• Road Repair/Maintenance/Expansion
• Enforcing Codes and Ordinances
Major Findings
• Residents Have a Very Positive Perception of the City
• The City is Moving in the Right Direction
• Satisfaction with City Services is Much Higher in Schertz than other Communities
• Identifying the Top Priorities
Councilmember Heyward asked how many of the surveys were sent out, how many surveys were
returned via mail vs. how many were completed online. Mr. Morado explained that 3000 surveys
were mailed out. He can research how many were returned via mail and how many were online
however he did not have that information in front of him. The online survey asks for a physical
address when completing the survey, so they can be tracked. Councilmember Heyward asked
where the questions originated from and asked if some questions could be asked differently to get
clearer responses. Ms. Sarah Gonzalez stated that 90% of the questions came from ETC Institute
and approximately the other 10% were custom questions. She stated if there are some specific
questions that the City wants to ask, ETC can tailor those questions on the next survey.
Councilmember Scott stated thought this survey was great. Good information and appreciated the
breakdown of the data. She asked if next time, if some of the demographic data could be
presented in graph form.
Mayor Pro -Tem Dahle thanked the Staff and Management for all their hard work. He encouraged
Staff to maintain a relentless dissatisfaction with the status quo and keep looking for ways to
improve.
Mayor Gutierrez stated this report is a reflection of the hard work our City Staff has done. The
numbers from the survey are quite impressive and the Mayor appreciates and thanked City Staff.
Police Best Practices. (C. Kelm /M. Bane)
Mayor Gutierrez recognized Interim -Chief Marc Bane who provided a presentation on the Police Best
Practices.
Chief Bane stated that the last few months, the Schertz Police Department have been reconciling all
Department polices in accordance with the Texas Police Chiefs Association -Best Practices Recognition
Program.
Policy:
-All policies have been completed
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-We are currently reconciling all Department polices against the Best Practices standards
-An audit of our property room will take place on January 10, 2022.
Program Management / Training:
-Best Practices Manager
-Best Practices Manager Training
-Training Corporal
PowerDMS
-All policies have been entered into PowerDMS
-All policies have a test attached
-Reconciled PowerDMS to ensure all policies and procedures were up -to -date
-Each policy is set up for a 2 -year review
Application to the Best Practice Program
-We are ahead of schedule and look to apply to the program within the next 60 to 90 days.
Mayor Gutierrez and City Manager Dr. Mark Browne thanked Chief Bane and the Police Dept.
for their hard work on this program.
City Events and Announcements
• Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez)
Mayor Gutierrez recognized Assistant to the City Manager Sarah Gonzalez who announced upcoming
City Events:
Saturday, January 8th
Polar Bear Plunge
Co- sponsored event with the Schertz Family YMCA
10:00 AM —12:00 PM
Pickrell Pool
$15 — register online at ymcasatx.org /polarbearplunge or in person at the Schertz Family YMCA
Tuesday, January 11th
Next regular scheduled Council meeting
6:00 PM
Council Chambers
Thursday, January 13th
Northeast Partnership Meeting
Olympia Hills Golf & Conference Center
RSVP to City Secretary Office if attending
. Announcements and recognitions by the City Manager (M. Browne)
City Manager Dr. Mark Browne thanked the Parks Department for the New Year's Eve Masquerade
Event. It was a great success.
. Announcements and recognitions by the Mayor (R. Gutierrez)
Mayor Gutierrez thanked the Parks Department for the wonderful New Year's Eve Masquerade Event.
He stated that many who attended said they had great time.
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Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each person should fill out the
speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any
person making personal, impertinent, or slanderous remarks while addressing the Council may be
requested to leave the meeting.
Mayor Pro Tern Dahle recognized the following residents:
• Mark A. Penshorn, 8320 Trainer Hale Rd. - Mr. Penshorn stated it was a pleasure to be part of the
audience during the Citizen Satisfaction Survey and the results are why he moved his dental practice to
this area 20 years ago. He also stated the Schertz Magazine received the highest rating in the survey,
and he would add his accolades to that. Mr. Penshom's concern is the proposed change of zoning of
approximately 363 acres north of Trainer Hale Rd. from agricultural to single family housing. His
family owns several hundred acres approximately 1500 ft. from the edge of that property. Mr. Penshorn
explained that over the years, his family was reassured that their agricultural way of life was an asset to
the City of Schertz. He asked to be part of the planning process as before, and ask that Council to deny
the amendment next week until the Comprehensive Land Use Plan goes into effect after he and fellow
stakeholders have an opportunity to talk to Staff.
• Michele Tereletsky, 705 Marilyn Dr.- Ms. Tereletsky asked about a brochure she received in the mail
informing her that she received this brochure because she lives near a natural gas, liquid and or crude
oil pipeline gathering system operated by Enterprise Products Operating LLC. She wanted to know
where the pipeline is that the brochure is referring to.
• Kay Penshorn Vincent, 8310 Trainer Hale Rd.- Ms. Vincent has concerns about the City's disregard to
the proposed amendment to the Comprehensive Land Use Plan when the current Master Plan is
currently under review by City Staff. She stated the Elected Officials have a profound responsibility to
every citizen and business to ensure that due diligence is conducted and actions are made with care and
caution in the design of the region. Ms. Penshorn asked will the decision they make next week on the
proposed zone change, make sure that Schertz will be an excellent place to live in 10 or 20 years from
now? She stated she does not oppose growth, she just wants it done smartly.
• Dana Eldridge, 2628 Gallant Fox Dr.- Mr. Eldridge asked about the water bill with sewer averaging and
the water rate increase on November 1, 2021. He is confused on the wording on the water bill
explaining both items. Mr. Eldridge stated that he went downtown Main Street today and could not find
parking. He asked City Council to address this issue. He also thanked City Council for the work
completed on Live Oak Dr.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion.
There will be no separate discussion of these items unless they are removed from the Consent Agenda upon
the request of the Mayor or a Councilmember.
Mayor Gutierrez and Mayor Pro-Tern Dahle read the following into record:
1. Minutes — Consideration and/or action regarding the approval of the minutes of the meeting of
December 14, 2021. (B. Dennis)
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2. Resolution No. 22 -R -02 - Consideration and/or action approving a Resolution by the City Council of
the City of Schertz approving an eighth amendment to the Interlocal Agreement with the Alamo Area
Council of Governments (AACOG) to provide funding in the amount of $42,666.00 for transit
Services in the City of Schertz. (M. Browne/B. James)
3. Appointments and Resignations to the Various City Boards, Commissions and Committees -
Consideration and/or action approving the appointment of Mr. Jesse Gonzales as an Alternate
Member to the Planning and Zoning Commission. (B. Dennis /Council)
4. Resolution No. 22 -R -03 - Consideration and /or action approving a Resolution by the City Council of
the City of Schertz, Texas accepting the Semi - annual report with respect to the Capital Improvements
Plan, and other matters in connection therewith. (C. Kelm/S. Williams).
5. Resolution No. 22 -R -05 Authorizing the City Manager to enter into an agreement for the purchase of
one (1) fire apparatus and associated equipment. (C. Kelm/K. Long)
Resolution No. 22 -R -09 - Consideration and/or action approving a Resolution by the City Council of
the City of Schertz, Texas approving an amendment to the Interlocal Agreement (ILA) between the
San Antonio River Authority (SARA) and the City of Schertz. (C. Kelm/S. Williams)
Mayor Gutierrez asked Council if there were any items they wished removed for separate action. As
no item were removed, Mayor Gutierrez asked for a motion to approved Consent Agenda Items 1 -6.
Moved by Councilmember Allison Heyward, seconded by Mayor Pro -Tem Michael Dahle to
approve consent agenda items 1 through 6.
AYE: Mayor Pro -Tem Michael Dahle, Councilmember Rosemary Scott, Councilmember Jill
Whittaker, Councilmember David Scagliola, Councilmember Allison Heyward,
Councilmember Tim Brown
Passed
Discussion and Action Items
7. Ordinance No. 22 -T -03 - Consideration and/or action approving an Ordinance by the City Council of
the City of Schertz, Texas, authorizing an adjustment to the Fiscal Year 2021 -2022 Budget to provide
funding for the purchase of HVAC equipment for the Civic Center HVAC Replacement Project,
repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an
effective date. (First Reading) (C. Kelm/S. Williams /S. McClelland)
Mayor Gutierrez read the following into record:
ORDINANCE NO. 22-T-03
A ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2021 -2022 BUDGET TO
PROVIDE FUNDING FOR THE PURCHASE OF HVAC EQUIPMENT FOR THE CIVIC
CENTER HVAC REPLACEMENT PROJECT, REPEALING ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING
AN EFFECTIVE DATE.
Mayor Gutierrez recognized Assistant Public Works Director Scott McClelland who provided a
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presentation on the Budget Adjustment to provide funding for the purchase of HVAC equipment for
the Civic Center HVAC Replacement Project. Mr. McClelland provided the following:
- Proposed Project
• Remove existing split system and select ductwork.
• Install new packaged units with variable air volume (VAV) units outside and VAV terminal
units inside.
• Design Complete Early February
• Construction Begin Late March
• Construction Completion Early June
- Contract Approvals
• Design (M &S Engineering): $93,500 (Approved October 26, 2021)
• Equipment Purchase Funding Ordinance: $250,000 (City Council January 4th and 11th)
• Equipment Purchase Contract (Sullivan Contracting): Approx. $250,000 (City Council January
11th)
• Full Construction Contract Funding Ordinance: City Council Late February or Early March
• Full Construction Contract (Sullivan Contracting): City Council Late February or Early March
Mayor Gutierrez recognized Councilmember Scagliola who wanted to make sure the funding is
coming from the Hotel Occupancy Tax and that we get the best system we can.
Mayor Gutierrez recognized Mayor Pro -Tern Dahle who asked if the $250,000 is enough to cover the
equipment or will they need to be a contingency fund. Mr. McClelland said there would not be a need
for a contingency fund.
Moved by Councilmember David Scagliola, seconded by Councilmember Allison Heyward to
approve Ordinance No. 21 -T -03 on first reading.
AYE: Mayor Pro -Tern Michael Dahle, Councilmember Rosemary Scott, Councilmember Jill
Whittaker, Councilmember David Scagliola, Councilmember Allison Heyward,
Councilmember Tim Brown
Passed
Roll Call Vote Confirmation
Mayor Gutierrez recognized City Secretary Brenda Dennis who provided the roll call confirmation for Items
1 -7.
Closed Session
Mayor Gutierrez read the following closed session item into record:
8. City Council will meet in closed session under Section 551.087 of the Texas Government Code,
Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental
body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or
financial information that the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory of the governmental
body and with which the governmental body is conducting economic development negotiations; or
(2) to deliberate the offer of a financial or other incentive to a business prospect. - Project E -079
Mayor Gutierrez recessed the meeting into Closed Session at 7:18 pm.
Reconvene into Regular Session
Mayor Gutierrez reconvened back into regular session at 8:05 pm.
$a. Take any action based on discussion held in Closed Session under agenda Item 8.
No action was taken.
Roll Call Vote Confirmation
No roll call confirmation as no action was taken on Item #8.
Requests and Announcements
. Announcements by the City Manager.
No further announcements.
. Requests by Mayor and Councilmembers for updates or information from staff.
Mayor Gutierrez recognized Councilmember Heyward who stated she would like to have the Onboard
Date added to the Employee Separation Notices as well as the exit interviews from the employee. City
Manager Dr. Browne will provide additional information to Councilmember Heyward pertaining to her
requests.
. Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council
agenda.
No items were requested.
. Announcements by Mayor and Councilmembers
Mayor Gutierrez recognized the following:
Mayor Pro -Tern Dahle who stated he attended the New Year's Eve event.
Councilmember Scott who stated she attended the New Year's Event.
Councilmember Scagliola who stated he attended the New Year's Event.
Councilmember Heyward who stated she attended the New Year's Event.
Adjournment
Mayor Gutierrez adjourned the meeting at 8:09 pm.
,a -0 Guti ez, Mayor
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