22-T-16 - adjustment to the FY 21-22 budget to provide additional funding for upgrades to the Council Chambers audio video Management Systems ProjectORDINANCE NO. 22-T-16
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2021-
2022 BUDGET TO PROVIDE ADDITIONAL FUNDING FOR UPGRADES
TO THE COUNCIL CHAMBERS AUDIO AND VIDEO MANAGEMENT
SYSTEMS PROJECT, REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE: AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, pursuant to Ordinance 21 -T -38, the City Council of Schertz, Texas, (the
"City ") adopted the budget for the City for the fiscal year 2021 -2022 (the "Budget "), which
provides funding for the City's operations throughout the 2021 -2022 fiscal year; and
WHEREAS, It was determined that the council chambers facility is in need of upgrades to
the audio and video control systems in order to meet the new requirements for virtual and remote
attendance in City meetings, as well as provide high quality recordings of City government
meetings for broadcast on the City's planned PEG channel, as well as for re- broadcast on the City's
web portal; and,
WHEREAS, the City staff released Request for Bids (RFB) for upgrading the audio and
video systems in the council chambers in order to meet new requirements for virtual and remote
attendance, as well as providing high quality recordings of City government meetings for broadcast
on the City's planned PEG channel, as well as for rebroadcast on the City's web portal and,
WHEREAS, RFP's were received and reviewed by staff, and TROX, Inc. of San Antonio,
Texas was selected as the best value by submitting a bid in the amount of $451,686.00 and,
WHEREAS, the City Staff is requesting the City to authorize a budget amendment to
allocate $451,686.00 from the dedicated PEG fund to the City of Schertz general fund for the
upgrades to the Council chamber facilities; and,
WHEREAS, the current balance of the PEG Fund stands at approximately $987,000.00
with an additional PEG funds expected to be more than sufficient to cover the balance required
over the rest of the current FY, and that should additional PEG funding not meet expectations any
difference will be taken from the City's reserves.
WHEREAS, City Staff recommends that the City Council of the City adjust the Budget
and approve the ordinance.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City shall amend the FY 2021 -2022 Adopted Budget to allocate $451,686.00
to the City of Schertz general fund for upgrades to the council chambers facilities.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of
the judgment and findings of the City Council.
Section 3. All ordinances, or parts thereof, which are in conflict or inconsistent with any
provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions
of this Ordinance shall be and remain controlling as to the matters resolved herein.
Section 4. This Ordinance shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City Council
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Ordinance shall be in force and effect from and after its final passage,
and it is so ordained.
PASSED AND APPROVED on first reading this 22nd day of March 2022.
PASSED AND ADOPTED, on second and final reading this 5th day of April 2022.
CITY OF SCHERTZ, TEXAS
Roi'Giorrez, Mayor
ATTEST: -
t
'- enda Dennis, City Secretary