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09-13-2022 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL September 13, 2022 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treats Work cooperatively as a tea City Council will hold its regularly scheduled meeting at 6:0 p.m., Tuesday, September 13, 2022, at the City Council . Chambers. In lieu of attending the meeting in person, residents will have the opportunity to watch the meeting via live strearn on the City's YouTrbe Channel Call to Order Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Dahle) Presentations • I.T. Professionals Day. (Mayor /IT Staff) • H.R. Professionals Appreciation Day. (Mayor /H.R. Staff) City Events and Announcements • Announcements of upcoming City Events (B. James /S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (R. Gutierrez) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. September 13, 2022 City Council Agenda Page 1 All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Resolution No. 22 -R -84 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing an agreement for Provision of Professional Services between the City of Schertz and the City of Schertz Economic Development Corporation. (M. Browne /A. Perez) 2. Cancelation of the October 4, 2022, November 8, 2022, November 22, 2022, and December 27, 2022 Council Meetings as well as scheduling a Special Meeting on November 21, 2022 for the purpose of canvassing the results of the November 8, 2022 Election - Consideration and/or action canceling the October 4, 2022, November 8, 2022, November 22, 2022, and the December 27, 2022 City Council meetings due to the National Night Out and the Texas Municipal League Conference in San Antonio, the City of Schertz Election, Thanksgiving week and the Christmas Holiday week; as well as scheduling a Special Meeting on November 21, 2022 for the purpose of canvassing the results of the November 8, 2022 Election. (M. Browne /B. Dennis) 3. Resolution No. 22 -R -96 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas amending the Professional Services Agreement with Cobb, Fendley & Associates, Inc., relating to Engineering Services for the Woman Hollering Creek Wastewater Project. (B. James /K. Woodlee) 4. Resolution No. 22 -R -89 - Consideration and/or action approving a resolution by the City Council of the City of Schertz, Texas authorizing an interlocal agreement with the City of Midlothian, for cooperative purchasing services, and other matters in connection therewith. (M. Browne /J. Mabbitt) 5. Resolution No. 22 -R -106 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a Public Library Interlocal Agreement with Guadalupe County. (S. Gonzalez /M. Uhlhorn) September 13, 2022 City Council Agenda Page 2 6. Ordinance No. 22 -D -38 - Consideration and /or action approving an ordinance by the City Council of the City of Schertz, Texas, providing that the Code of Ordinances of the City of Schertz, Texas be amended by revising Article II, Section 86 -39, Restrictions on Turning. Final Reading (B. James /K. Woodlee) 7. Resolution No. 22 -R -88 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a contract with Walsworth for Schertz Magazine and Parks & Rec Fun Guide printing services. (S. Gonzalez /L. Klepper) 8. Resolution No. 22 -R -95 - Consideration and/or Action approving a Resolution by the City Council of the City of Schertz, Texas, Authorizing an Advance Funding Agreement with the Texas Department of Transportation For Voluntary Local Government Contributions to Transportation Improvement Projects with no Required Match on System for FM 1518 Expansion (B. James /K. Woodlee) 9. Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of August 23, 2022. (B. Dennis /S. Edmondson) Discussion and Action Items 10. Ordinance No. 22 -T -39 - Consideration and /or action approving an ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2021 -2022 Budget to adjust personnel budgets, repealing all ordinances or parts of ordinances in conflict with this ordinance and providing an effective date. First Reading (M. Browne /J. Walters) 11. Resolution No. 22 -R -100 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing the City Manager to issue a purchase order(s) for the purchase of various vehicles /equipment as part of the FY 2022 -2023 Vehicle /Equipment replacement program. (B. James /S. Williams /C. Hernandez) 12. Texas Municipal League Intergovernmental Risk Pool Board of Trustees Nominations - Consideration and/or action nominating Board of Trustees Candidates for Places 6 through 9. (Mayor /Council) Public Hearings 13. Ordinance No. 22 -T -30— Conduct a Public Hearing and Consideration and/or action approving an Ordinance adopting a budget for the fiscal year beginning October 1, 2022, and ending September 30, 2023, in accordance with the Charter of the City of Schertz, Texas; providing for the filing of the Budget; providing that this Ordinance shall be cumulative of all Ordinances; providing a Severability Clause; and providing an Effective Date. Final Reading (B. James /J. Walters) 14. Resolution No. 22 -R -105 — Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, of ratifying the property tax increase reflected in the Adopted Budget for FY 2022 -23. (M. Browne /J. Walters) September 13, 2022 City Council Agenda Page 3 15. Ordinance No. 22 -T -31— Conduct a Public Hearing and consideration and/or action approving an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal . government of the city of Schertz, Texas. Final Reading (B. James /J. Walters) Roll Call Vote Confirmation Closed Session 16. The City Council will meet in Closed Session in accordance with Section 551.074 of the Texas Government Code, Personnel Matters, to discuss the direction to fill the City Manager vacancy. Reconvene into Regular Session 17. Take any action based on discussions held in Closed Session under Agenda Item 16. Roll Call Vote Confirmation Information available in City Council Packets - NO DISCUSSION TO OCCUR 18. Guadalupe Regional Medical Center - Prescription Assistance report. (Mayor /Council /J. Riggs /M. Ishak) Requests and Announcements *Announcements by the City Manager. . Requests by Mayor and Councilmembers for updates or information from staff. • Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and Community Events attended and to be attended • City Council. Committee and Liaison Assignments (see assignments below) • Continuing Education Events attended and to be attended • Recognition of actions by City Employees • Recognition of actions by Community Volunteers Adjournment September 13, 2022 City Council Agenda Page 4 CERTIFICATION I, SHEILA EDMONDSON, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 9TH DAY OF SEPTEMBER 2022 AT 4:15 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS C K O N it � i HOO& i Cleo 1 0 Z 917 SHEILA EDMONDSON I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2022. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Gutierrez Audit Committee Board of Adjustments Investment Advisory Committee Main Street Committee Councilmember Scagliola — Place 5 Animal Advisory Commission - Alternate Cibolo Valley Local Government Corporation - Alternate Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions - Alternate Schertz-Se,auin Local Government Corporation September 13, 2022 City Council Agenda Page 5 Councilmember Davis— Place 1 Councilmember — Place 2 (VACANT) Interview Committee for Boards and Commissions Main Street Committee - Chair Parks & Recreation Advisory Board Schertz Housing Authority Board Transportation Safety Advisory Commission TIRZ II Board Councilmember Whittaker — Place 3 Councilmember Dahle — Place 4 Audit Committee Cibolo Valley Local Government Corporation Historical Preservation Committee Interview Committee for Boards and Commissions Interview Committee for Boards and Commissions Planning & Zoning Commission Library Advisory Board TIRZ 11 Board TIRZ II Board Councilmember Heyward — Place 6 Councilmember Brown — Place 7 Animal Advisory Commission Economic Development Corporation Audit Committee Main Street Committee Building and Standards Commission Schertz - Seguin Local Government Corporation - Alternate Economic Development Corporation - Alternate Investment Advisory Committee Main Street Committee September 13, 2022 City Council Agenda Page 6 Agenda No. 1. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: Economic Development Corporation Subject: Resolution No. 22 -R -84 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing an agreement for Provision of Professional Services between the City of Schertz and the City of Schertz Economic Development Corporation. (M. Browne /A. Perez) BACKGROUND Resolution 22 -R -84 approves an Agreement for Provisions of Professional Services between the City of Schertz and the City of Schertz Economic Development Corporation ( "Service Agreement "). The Service Agreement outlines the specific services that the City of Schertz will provide to the SEDC. Services include personnel, financial reporting, budgeting, office space, fleet services, IT services, etc. The Service Agreement also enables the SEDC to receive several services at a discounted rate through the City. These include rates for software, financial services, auditing services, etc. The agreement also includes a requirement for the City Manager and /or his designee to represent the SEDC at the area chamber of commerce. COMMUNITY BENEFIT Approval of the resolution enables the City of Schertz and SEDC to work together by sharing staff and services which helps improve operational efficiency and reduce costs. FISCAL IMPACT Under the agreement, a total of $542,221.00 will be transferred from the SEDC to the City of Schertz. The payments will be made in two equal payments on October 1, 2022, and April 1, 2023. SUMMARY OF RECOMMENDED ACTION The SEDC Board unanimously recommended this agreement for approval by City Council during their July 28, 2022 meeting. Staff recommends approval of CC Resolution No. 22 -R -84. Attachments Resolution No. 22 -R -84 SEDC Prof Services Agreement RESOLUTION NO. 22 -R -84 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT FOR PROVISIONS OF PROFESSIONAL SERVICES BETWEEN THE CITY OF SCHERTZ AND THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Development Corporation Act of 1979, as amended (Section 501.001 et seq, Texas Local Government Code, formerly the Development Corporation Act of 1979) (the "Act ") provides a corporation those powers incidental or necessary to the purposes of the corporation; and WHEREAS, the City of Schertz Economic Development Corporation ( "SEDC ") desires to engage the City for the provision of certain professional and other services to assist the SEDC in carrying out its goals and objectives; and WHEREAS, the Act prohibits the City from providing things of value, including professional services, in aid of corporation without receiving fair value compensation in return; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the Agreement for Provisions of Professional Services Between the City of Schertz and the City of Schertz Economic Development Corporation and that such agreement constitutes fair value for the services to be rendered under the agreement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement for Provisions of Professional Services Between the City of Schertz and the City of Schertz Economic Development Corporation in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application. of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 13th day of September 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A AGREEMENT FOR PROVISIONS OF PROFESSIONAL SERVICES BETWEEN THE CITY OF SCHERTZ AND THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION 1 ! I ! ! I �' IPTM matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passag and it is so res o lved. I 411W MI IM -1 =1 I I M =1 � I RUNVIN NUOULTHON IM-9i IN WORKT4 0 1$] ON Paul,fofacaluso, SEDC Board President ATTEST: luyg� I Sammi MoniH, SEDC Board Secretary i *11011:1 i a r r 1 • me M." I Oks? - "M? 2 i M a •ii a %-ounty, Texas (hereinafter referred to as "City"), and the City of Schertz Economic orpo • • DevelopZej Cratin, a Texas nn-profit industrial developme orpo • h • • nt cratin (ereinafter refeffrre t "SEDC") acting by and through its President • the Board is as follows: WITNESSETH: is The City agrees to provide management, professional, administrative, financial investment services 1 to the SEDC according to the terms • this agreement. Direct services the C' shall perform. for the SEDC shall include: 1 Providing Salary, workers' compensation, health, and retirement expenses for City employees assigned to the SEDC. 2. Preparing all financial and investment reports and keeping all financial books and recorl required by applicable law. 3. Preparing a budget for the forthcoming year for review and approval by the :•.;• and City Council. 4. Providing A necessary budgeting, accounting, financial management and investme management through the City's Finance Department. i 5. Providing accounts payable, payTol', purchasing and other bookkeeping services with oversight and training of such services. 6. Providing for a repository • records, office and conference spac2 7. Providing technology support of hardware, software and phone systems through the City's Information Technology Department. 9. Providing for legal services through the City Attorney's office at the rate that those services are provided to the City. Page I of 3 a Subject to the SEDC continuing to contract with the City for management services, t SEDC will pay to the City for its services pursuant to this agreement, in the form of a flat fee (t Service Fee) in the amount of five hundred and forty-two thousand, two hundred and twenty-o tollars and zero cents ($542,221.00) per year. Said amount to be paid in two equal payments, *ctober 1, 2022, and April 1, 2023. 01 x-11 I In the event of the termination of this agreement, the SEDC will be responsible for payi • the agreement. IM It is the express purpose of this agreement for the City to provide certain managerne professional, administrative and financial services to the SEDC. I 1W Subject to early termination as provided in Article V below, this agreement ♦ sha,!- be effect fr a pe ♦ rid ♦ f ♦ ne year c ♦ mmencing Oct ♦ ber 1, 2022 and en d b 30 ing Septemer , 2 23, i. said agreement shall be extended for additional one-year terms thereafter under the same te Qj Aig r jartv _ju gililnartil .j thi I _Q6 IN This contract may be terminated by the City or SEDC, in whole, or from time to time, in part, upon thirty (3 0) days notice from the terminating party to the other party. Terminatio n ArA t-W11.1 extent perfortnance or work under the contract shall be terminated thirty (30) days after receipt • the notified party. a. Stop work • the date as specified in the thirty (30) day Notice • Termination to the extent possible. b. Place no further orders or subcontracts except as may be necessary for completion • the work not terminated. 1:11ell 1p�1:1111�1111111!11 11111117!11 11 11 11 IN WITNESS WHEREOF, the parties have executed this Contract in the year and on t day indicated. I A-41 W=-= = = NA I D=Tj a • vkvl I Die I IMIJ IN We 4919,1111 Lei 011 ,ra'ul M use President at DeN4ark 'Bro"e City Manager Page 3 of 3 Agenda No. 2. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: City Secretary Subject: Cancelation of the October 4, 2022, November 8, 2022, November 22, 2022, and December 27, 2022 Council Meetings as well as scheduling a Special Meeting on November 21, 2022 for the purpose of canvassing the results of the November 8, 2022 Election - Consideration and /or action canceling the October 4, 2022, November 8, 2022, November 22, 2022, and the December 27, 2022 City Council meetings due to the National Night Out and the Texas Municipal League Conference in San Antonio, the City of Schertz Election, Thanksgiving week and the Christmas Holiday week; as well as scheduling a Special Meeting on November 21, 2022 for the purpose of canvassing the results of the November 8, 2022 Election. (M. Browne /B. Dennis) BACKGROUND It has been the past practice of City Council to cancel the City Council meetings during the week of the Texas Municipal League Conference, on the City of Schertz Election Night, during the Thanksgiving Holiday week and during the Christmas Holiday week. It has also been the practice to cancel the City Council meeting on Election night and the practice to schedule a special meeting canvassing the results of the City of Schertz Election. Staff recommends Council approve the cancellation of the October 4, 2022, November 8, 2022, November 22, 2022 and December 27, 2022 City Council meetings; and Scheduling a Special Meeting on November 21, 2022 for the purpose of canvassing the results of the November 8, 2022 Election. Agenda No. 3. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: Engineering Subject: Resolution No. 22 -R -96 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas amending the Professional Services Agreement with Cobb, Fendley & Associates, Inc., relating to Engineering Services for the Woman Hollering Creek Wastewater Project. (B. James /K. Woodlee) BACKGROUND The City of Schertz is currently constructing the Woman Hollering Creek Wastewater Main and Lift Station project to collect and convey wastewater to the planned Cibolo Creek Municipal Authority (CCMA) water reclamation plant nearing completion off of Trainer Hale Road in southern Schertz. The system consists of approximately 14,500 linear feet of gravity main, 6,000 linear feet of force main, and a new lift station near Woman Hollering Creek at IH 10. While delays related to materials needed for completion of the lift station are likely to impact the overall project schedule (original substantial completion January 2023 - currently expected completion early June 2023), good progress is being made on the rest of the improvements. Progress so far includes creek and road borings, the 14 -inch force main, and the start of installation of the 30 -inch gravity sewer. Based on the expected delay, approximately 47% of the construction time period has passed and approximately 28% of the improvements have been installed based on cost. This is in line with the expected progress of this project. As construction has progressed, it has become apparent that the scope of services with the City's design engineer, Cobb, Fendley & Associates, Inc., (CobbFendley) that was agreed upon in 2015 and most recently amended in February 2022, requires further updating. The scope of construction phase services updated shortly after the start of construction is not adequate to allow for the level of effort needed from the design engineer through the remainder of the anticipated period of construction. Modifications beyond the amended scope of construction phase services include a longer construction duration than assumed - including material delays that are likely to add several months to the overall schedule, and more requests for information (RFIs) from the contractor to which the engineer must respond. The largest portion of that fee is based on an assumption that the number of RFIs will reach a total of 60 by the end of construction (35 received to date). The original 2015 scope assumed there would be 10 RFIs. That was increased to 20 RFIs expected in the February amendment, and is now further increased to 60 - some for which more complexity is expected. The increased number is attributable partly to conditions on the ground that were found to have changed more than expected during the time since the design was finalized, partly to the contractor working more than expected to identify alternative materials in order to minimize construction cost or delays or to respond to a request from the City for a change. The total estimated fee for the modified construction phase services that exceeds the most recently approved amount is $79,045. Staff is requesting that Council authorize a not to exceed increase to the agreement of $100,000. The difference between the consultant - proposed amount and the staff - requested amount will be used if needed in the event that further delays or other unanticipated obstacles occur for which design engineer services are needed. Attached to the resolution is a copy of the original master agreement with CobbFendley and the scope and fee amendment currently proposed. GOAL The goal of this resolution is for the City Council to authorize the execution of an amendment to the Professional Services Agreement with CobbFendley to allow the City to continue the appropriate level of construction phase engineering services construction period of the Woman Hollering Creek Wastewater Project. COMMUNITY BENEFIT Providing the appropriate level of engineering construction phase services is necessary to ensure that this major capital infrastructure project is constructed with solid design control and technical oversight. SUMMARY OF RECOMMENDED ACTION Staff recommends authorization of the amendment to the professional services agreement with CobbFendley to establish an increased scope of services. FISCAL IMPACT Funding needed for the not to exceed amount requested is $100,000. Total funding for the Woman Hollering Creek Wastewater Project including this agreement amendment comes from a combination of 2013 Bond Sales, Wastewater Capital Recovery Funds, and planned Future Bond Sales, and currently totals $11,883,000. RECOMMENDATION Staff recommends Council approve Resolution 22 -R -96 and authorize the amendment to the project agreement with CobbFendley for the modified scope for construction phase services related to the Woman Hollering Creek Wastewater Project. Attachments Resolution 22 -R -96 22 -R -96 Exhibit A 22 -R -96 Exhibit B RESOLUTION NO. 22 -R -96 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING AMENDMENT 5 TO THE PROJECT AGREEMENT WITH COBB, FENDLEY & ASSOCIATES, INC., RELATING TO CONSTRUCTION PHASE ENGINEERING SERVICES FOR THE WOMAN HOLLERING CREEK WASTEWATER LINE PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has determined that the City requires professional services relating to the construction phase engineering responsibilities for the Woman Hollering Creek Wastewater Line Project that exceed the original project agreement scope; and WHEREAS, City staff has determined that Cobb, Fendley & Associates, Inc., is uniquely qualified to provide such services for the City; and WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or proposals with respect to a procurement for personal, professional, or planning purposes; and WHEREAS, Cobb, Fendley & Associates, Inc., is reasonably entitled to charge their current standard rates for service to the City of Schertz; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend the contract with Cobb, Fendley & Associates, Inc., pursuant to the On Call Engineering Project Agreement attached hereto as Exhibit A (the "Agreement ") and its proposed amended scope and fee for construction phase services presented as Exhibit B ( "Amendment 5 ") for an amount of $79,045. WHEREAS, the City Council authorizes City Staff to expend up to a not to exceed amount of $100,000 on further amendments to the Project Agreement, if needed. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Amendment to the Agreement with Cobb, Fendley & Associates, Inc., in substantially the form set forth on Exhibit B and to execute further Amendments as necessary not to exceed an additional expenditure amount of $100,000. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 13th day of September, 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A ON CALL ENGINEERING PROJECT AGREEMENT A -1 EXHIBIT "A" CITY OF SCHERTZ PROJECT AGREEMENT FOR ENGINEERING SERVICES This Agreement is entered into in the City of Schertz, Texas, between the City of Schertz, a Texas municipal corporation, hereinafter called "CITY" and /or "OWNER ", and Cobb, Fendley & Associates, 1100 NW Loop 410, Suite 350, San Antonio, TX 78213. Engineer(s), duly licensed, and practicing under the laws of the State of Texas, hereinafter called "CONSULTANT ", this Agreement being executed by City pursuant to appropriate action by the City Council of CITY and by CONSULTANT, for engineering services hereinafter set forth in connection with the above designated Project for CITY. ARTICLE 1 DEFINITIONS ARTICLE 2 SCOPE OF SERVICES ARTICLE 3 COMPENSATION FOR SERVICES ARTICLE 4 METHOD OF PAYMENT ARTICLE 5 TIME, SCHEDULE, AND PERIOD OF SERVICE ARTICLE 6 COORDINATION WITH CITY ARTICLE 7 REVISIONS TO DRAWINGS AND SPECIFICATIONS ARTICLE 8 OWNERSHIP OF DOCUMENTS ARTICLE 9 TERMINATION AND /OR SUPENSION OF WORK ARTICLE 10 CONSULTANT'S WARRANTY ARTICLE 11 ASSIGNMENT OR TRANSFER OF INTEREST ARTICLE 12 INSURANCE REQUIREMENTS ARTICLE 13 INDEMNIFICATION ARTICLE 14 CLAIMS AND DISPUTES ARTICLE 15 SEVERABILITY ARTICLE 16 ESTIMATES OF COST ARTICLE 17 INTEREST IN CITY CONTRACTS PROHIBITED ARTICLE 18 CONFLICTS OF INTEREST DISCLOSURE ARTICLE 19 STANDARD OF CARE ARTICLE 20 RIGHT OF REVIEW AND AUDIT ARTICLE 21 ENTIRE AGREEMENTS ARTICLE 22 VENUE ARTICLE 23 NOTICES ARTICLE 24 INDEPENDENT CONTRACTOR ARTICLE 25 CAPTIONS ATTACHMENT 1 PROJECT SCOPE OF SERVICES ATTACHMENT 2 PROJECT DESIGN PHASES COST AND TIMELINE ATTACHMENT 3 BILLING RATE SCHEDULE ATTACHMENT 4 ADDITIONAL PROJECTS AND /OR EXPANDED SCOPE OF SERVICES Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 1 ARTICLE 1: DEFIhIITIONS AS USED IN THIS AGREEMENT, THE FOLLOWING TERMS SHALL HAVE MEANINGS AS SET OUT BELOW: Agreement means this Master Agreement between CITY and CONSULTANT that establishes the terms and conditions for all Projects to be carried out under this Agreement. Application for Compensation means the form CONSULTANT uses to make a request to be paid for completed services. Application for Payment means the form CONSTRUCTION CONTRACTOR uses to make a request to be paid for completed work. Certificate for Payment means the form CONSULTANT uses to make recommendations on CONSTRUCTION CONTRACTOR'S Application for Payment. CITY means the City of Schertz, Texas. Claim means a demand or assertion by one of the parties seeking, as a matter of right, adjustment, or interpretation of the terms of this Agreement, payment of money, extension of time, or other relief with respect to the terms of this Agreement. The term "claim" also includes other disputes and matters in question between the OWNER and CONSULTANT arising out of or relating to this Agreement. Compensation means amounts paid by CITY to CONSULTANT for completed services under this Agreement. CONSTRUCTION CONTRACTOR means the firm hired by CITY to construct the Project. Construction Contract Documents means the contract between the CITY and the firm contracted by CITY to construct the Project and all documents therein. CONSULTANT means the entity named on the cover page of this Agreement and its officers, partners, employees, agents, and representatives, and all its subconsultants, if any, and all other persons or entities for which CONSULTANT is legally responsible. ENGINEER means CITY's City Engineer. Final Compensation means the final amounts paid by CITY to CONSULTANT for completed services under this Agreement. Final Payment means the final amounts paid by CITY to CONSTRUCTION CONTRACTOR for completed work under the construction contract. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 2 Opinion of Probable Construction Cost means CONSULTANT'S estimate of probable construction cost for a Project based on its experience and qualifications as a practitioner of its profession and the current costs in the local area. OWNER means the City of Schertz, Texas. Payment means amount paid by CITY to CONSTRUCTION CONTRACTOR for work performed under the Construction Contract Documents. Plans and Specifications means the construction documents. Project means the capital improvement /construction development undertaking of CITY for which CONSULTANT'S services, as stated in the Scope of Services, and to be provided pursuant to this Agreement. Proposal means CONSULTANT'S proposal to provide services for the Project. Schedule of Values means the fees allocated to services, reimbursable and /or various portions of the services or Work, prepared in such form, and supported by such data to substantiate its accuracy as OWNER may require. Scope of Services means the services described in Article 4, Scope of Services. Services means professional services performed by CONSULTANT. Total Compensation means the amount paid to CONSULTANT under Article 2, Compensation for Basic Services, of this Agreement. Work means the labor and materials required to complete a Project by CONSTRUCTION CONTRACTOR in accordance with the Construction Contract Documents. ARTICLE 2: SCOPE OF SERVICES 2.1 CONSULTANT shall not commence work until being thoroughly briefed on the scope of the Project and being notified in writing to proceed. The scope of the Project and CONSULTANT'S Services required shall be reduced by CONSULTANT to a written summary of the scope meeting. That Scope of Services and associated time schedule, along with cost, once approved by CITY, will be included as a part of this Agreement as Attachments 1 and 2 herein. Should the scope subsequently change, either CONSULTANT or CITY may request a review of the anticipated services, with an appropriate adjustment in compensation. 2.2 Communications by and with CONSULTANT'S subconsultants shall be through CONSULTANT. Communications by and with subcontractors and material suppliers shall be through CONSTRUCTION CONTRACTOR. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 3 2.3 CONSULTANT, in consideration for the Compensation herein provided, shall render the professional Services described in this Section that are necessary for the development of the Project, including plans and specifications, construction management services, any special and general conditions, and instructions to bidders as acceptable to the Engineer, or his or her duly authorized representative. 2.4 CONSULTANT shall complete a Project in accordance with the following phases and CONSULTANT'S Scope of Services attached and incorporated herein as Attachments 1 and 2. 2.4.1 PROJECT DESIGN PHASES 2.4.2 Preliminary Engineering Report 2.4.3 60% Design 2.4.4 90% Design 2.4.5 Bid Documents and Services 2.4.6 Construction Phase Services 2.4.7 Project Close Out and Final Payment 2.5 Upon acceptance and approval of the plans, reports or other deliverables required for a Phase of work, as set forth in the Scope of Services, Engineer shall authorize CONSULTANT, in writing, to proceed with the next phase of Work. 2.6 During Design Phases CONSULTANT shall: 2.6.1 Coordinate and meet with City staff and Project stakeholders as appropriate throughout the Project. Assist staff at meetings with stakeholders, workshops, and presentations to advisory commissions and City Council. 2.6.2 Provide the necessary field survey services to determine the existing field conditions, including all utilities and surface features to the maximum extent possible. 2.6.3 CONSULTANT shall make every effort to minimize utility adjustments, where possible. 2.6.4 In the event electrical, communication, gas or other facilities are encountered, CONSULTANT shall identify and incorporate those facilities at the completion of each Project Phase in order to determine the magnitude of any potential adjustment. 2.6.5 Perform the necessary testing to determine the existing site conditions and proper design for construction and methods of any necessary demolition. 2.6.6 Follow and comply with the requirements for the Design Phases listed in this Agreement, CITY'S Unified Development Code, if applicable, and CITY'S Design Guidance Manual, both of which are incorporated by reference herein. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 4 2.6.7 In case of conflicts, follow and comply with the most stringent requirements for the Design Phases. 2.6.8 Prepare documents for, and coordinate with other utilities and associated local, state, and federal agencies (including TCEQ, EPA, TxDOT, ACOE, etc.) as required for the approval of all necessary permits (determined during scoping for each individual project). 2.69 Provide detailed plans and specifications for the Project at appropriate progress intervals in requested formats (may include hard copy, .pdf, and .dwg). 2.6.1.0 Provide Opinion of Probably Construction Cost. 2.7 During Bid Phase CONSULTANT shall: 2.7.1 Provide unit price bid quantities in City bid form format for use in bid documents. 2.7.2 Provide bid sets of contract, technical specifications, plans, and any other necessary documents in hard copy and digital format. 2.7.3 Attend pre -bid conference and prepare responses to questions and addenda as necessary. 2.7.4 Research qualifications and references of apparent low bidder(s) and provide a letter of recommendation for contract award. 2.8 During Construction Phase: 2.8.1 CONSULTANT shall monitor construction schedule. 2.8.2 CONSULTANT will make a minimum of two visits per month to the Project Site at intervals appropriate to the Phases to (1) become generally familiar with and to keep CITY informed about the progress and quality of the portion of the Work completed, and (2) endeavor to guard CITY against defects in Work. However, CONSULTANT will not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. 2.8.3 CONSULTANT will neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for the safety precautions and programs in connection with the Work since these are solely CONSTRUCTION CONTRACTOR'S rights and responsibilities under the Contract Documents. CONSULTANT'S efforts will be directed toward providing for CITY a greater degree of confidence that the completed Work will generally conform to the Contract Documents. 2.8.4 CONSULTANT will not be responsible for CONSTRUCTION CONTRACTOR'S failure to perform the Work in accordance with the Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 5 requirements of the Contract Documents. CONSULTANT will not have control over or charge of and will not be responsible for acts or omissions of CONSTRUCTION CONTRACTOR, subcontractors, or their agents or employees, or any other persons or entities performing portions of the Work. 2.8.5 CONSULTANT and CITY have authority to reject Work that does not conform to the Contract Documents. Whenever CONSULTANT or CITY considers it necessary or advisable, either CITY or CONSULTANT may require inspection or testing of the Work whether or not such Work is fabricated, installed or completed. However, neither this authority of CONSULTANT or CITY, nor a decision made by either, in good faith, to require or not require an inspection shall give rise to a duty or responsibility of CONSULTANT or CITY to CONSTRUCTION CONTRACTOR, subcontractors, material and equipment suppliers, agents or employees, or other persons or entities performing portions of the Work. 2.8.6 CONSULTANT will review and approve or take other appropriate action upon CONSTRUCTION CONTRACTOR'S submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. CONSULTANT will respond to submittals such as Shop Drawings, Product Data, and Samples pursuant to the procedures set forth in the Project specifications. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of equipment or systems, all of which remain the responsibility of CONSTRUCTION CONTRACTOR as required by the Contract Documents. CONSULTANT'S review of CONSTRUCTION CONTRACTOR'S submittals shall not relieve CONSTRUCTION CONTRACTOR of its obligations. CONSULTANT'S review shall not constitute approval of safety precautions or any construction means, methods, techniques, sequences or procedures unless otherwise specifically stated by CONSULTANT. CONSULTANT'S approval of a specific item shall not indicate approval of an assembly of which the item is a component. 2.8.7 CONSULTANT will, within three work days after receipt of CONSTRUCTION CONTRACTOR'S Application for Payment review the Application for Payment and either issue to OWNER and /or the affected utility a Certificate for Payment for such amount as CONSULTANT determines is properly due, or notify OWNER, any affected utility, and CONSTRUCTION CONTRACTOR in writing of CONSULTANT'S reasons for withholding recommendation of approval in whole or in part. 2.8.8 CONSULTANT'S issuance of a Certificate for Payment will constitute a representation by CONSULTANT to OWNER, based on CONSULTANT'S evaluation of the Work and the data comprising the Application for Payment, that the Work has progressed to the point indicated and that, to the best of CONSULTANT'S knowledge, information and belief, the quality of the work is Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 6 in accordance with the design agreement documents or Construction Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the design agreement documents, to results of subsequent tests and inspections, to correction of minor deviations from the design agreement documents prior to completion, and to any specific qualifications expressed by CONSULTANT. The issuance of a Certificate for Payment based on the CONSTRUCTION CONTRACTOR'S Application for Payment will further constitute a representation that CONSTRUCTION CONTRACTOR is entitled to payment in accordance with the Schedule of Values. The issuance of Certificate for Payment will not be a representation that CONSULTANT has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by OWNER to substantiate Construction Contractor's right to payment, or (4) made any examination to ascertain how or for what purpose CONSTRUCTION CONTRACTOR has used money previously paid on account of the Application for Payment sum. 2.8.9 CONSULTANT may recommend withholding an approval for Payment in whole or in part, to the extent reasonably necessary to protect OWNER if, in CONSULTANT'S opinion, the representations to OWNER required by Section 4.13 cannot be made. If CONSULTANT is unable to recommend approval of payment in the amount of the Application, CONSULTANT will notify OWNER and CONSTRUCTION CONTRACTOR as provided in Section 4.12. If OWNER and CONSULTANT cannot agree on a revised amount, CONSULTANT will promptly issue a Certificate for Payment for the amount for which CONSULTANT is able to make such representations to OWNER. CONSULTANT may also recommend withholding a Payment, because of subsequently discovered evidence, may modify the whole or a part of a Certificate for Payment to such extent as may be necessary, in CONSULTANT'S opinion, to protect OWNER and the affected utility from loss for which CONSTRUCTION CONTRACTOR is responsible, including loss resulting from acts and omissions described below: 2.8.9.1 defective Work not remedied; 2.8.9.2 third party claims filed or reasonable evidence indicating probable filing of such claims for which CONSTRUCTION CONTRACTOR is responsible hereunder unless security acceptable to OWNER and the affected utility is provided by CONSTRUCTION CONTRACTOR; 2.8.9.3 failure of CONSTRUCTION CONTRACTOR to make payments properly to the subcontractors and /or material providers; Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 7 2.8.9.4 reasonable evidence that the Work cannot be completed for the unpaid balance of the agreement sum and CONSTRUCTION CONTRACTOR has failed to provide OWNER and the affected utility adequate assurance of its continued performance within a reasonable time after demand; 2.8.9.5 damage to OWNER or another contractor; 2.8.9.6 reasonable evidence that the Work will not be completed within the agreement time, and that the unpaid balance would not be adequate to cover actual or liquidated damages for the anticipated delay; or 2.8.9.7 persistent failure by CONSTRUCTION CONTRACTOR to carry out the Work in accordance with the Construction Contract Documents. 2.8.10 When the above reasons for withholding payment are removed, payment will be made for amounts previously withheld. OWNER shall not be deemed in default by CONSULTANT by reason of withholding payment as provided herein. 2.8.11 CONSULTANT will prepare Change Orders and Field Work Directives, and, with concurrence of OWNER, OWNER'S designated representative will have authority to order minor changes in the Work not involving an adjustment in the Total Compensation or an extension of the time for construction. Such changes shall be effected by written order, which CONSTRUCTION CONTRACTOR shall carry out promptly and record on the as -built plan. 2.8.12 Upon written request of CITY or CONSTRUCTION CONTRACTOR, CONSULTANT will issue its interpretation of the requirements of the Plans and Specifications. CONSULTANT'S response to such requests will be made in writing within any agreed time limits or otherwise with reasonable promptness. If no agreement is made concerning the time within which interpretations required by CONSULTANT shall be furnished in compliance with Article N, then delay shall not be recognized on account of failure by CONSULTANT to furnish such interpretations until 15 days after written request is made for CONSULTANT'S interpretation. 2.8.13 Interpretations of CONSULTANT will be consistent with the intent of and reasonably inferable from the Construction Contract Documents and will be in writing or in the form of drawings. 2.8.14 CONSULTANT will advise and consult with CITY. CITY'S instructions to CONSTRUCTION CONTRACTOR may be issued through CONSULTANT, but CITY reserves the right to issue instructions directly to CONSTRUCTION CONTRACTOR through inspectors or other designated CITY representatives. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 8 2.8.15 CONSULTANT and CITY will conduct observations to determine the date of substantial completion of the Work. CONSULTANT shall provide to CITY a written recommendation of consideration of substantial completion of the Project. 2.8.16 CONSULTANT and CITY will conduct observations to determine the date of final completion. CONSULTANT will receive and forward to CITY, for CITY'S review and records, written warranties and related documents required by the Construction Contract Documents and assembled by CONSTRUCTION CONTRACTOR, and will issue a final Approval for Payment upon compliance with the requirements of the Construction Contract Documents. Such final Approval will be accompanied by a signed and sealed statement from the CONSULTANT'S Engineer of Record that certifies to CITY that the project was constructed in accordance with the approved plans and specifications. 2.8.17 CONSULTANT shall prepare record drawings from information submitted by CONSTRUCTION CONTRACTOR and from CONSULTANT'S own observations in accordance with City standards. CONSULTANT shall provide record drawings in hard copy, .pdf, and .dwg formats to CITY. ARTICLE 3: COMPENSATION FOR SERVICES 3.1 Basic Services 3.1.1 Compensation for all Services included in this Agreement will be on a time and expense not -to- exceed basis in accordance with the negotiated, approved schedule of billing rates as set forth in Attachment 3. Not -to- exceed compensation amounts, to the extent they have been negotiated shall be reflected in Attachment 3. A Proposal including a not -to- exceed cost will be provided by CONSULTANT along with a Scope of Services for each Project (Attachments 1 and 2). The amount to be paid to CONSULTANT, including authorized adjustments, is the total amount payable by OWNER to CONSULTANT for performance of the Services for the Project under this Agreement. It is agreed and understood that such amount will constitute full compensation to CONSULTANT for Services included in the Scope of Services and shall meet all requirements of CITY'S design guidelines applicable to the Project. Unless and until CITY makes further appropriations for any Services not included in the Scope of Services of this Agreement, the obligation of CITY to CONSULTANT for Compensation in connection with this Agreement cannot and will not exceed the sum described in this Section without further amendment to this Agreement. 3.1.2 No billing rate changes from those approved as Attachment 3 of this Agreement shall be made during the term of this Agreement without the prior written approval of CITY. 3.1.3 CONSULTANT shall submit monthly invoices to CITY describing the Services performed the preceding month. CONSULTANT'S invoices shall include the name of the person who performed the Service, a brief description of the Service Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 9 performed and the Phase of the Project to which the Service relates, the date(s) the Service was performed, the number of hours spent on all Services billed on an hourly basis, and a description of any subconsultant fees and /or reimbursable expenditures. 3.1.4 CITY shall reimburse CONSULTANT only for those costs or expenses specifically approved in this Agreement, or specifically approved in advance by CITY. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by CONSULTANT: 3.1.4.1 Approved reproduction charges, 3.1.4.2 Actual costs of subconsultant(s) for performance of any of the Services that CONSULTANT agrees to provide pursuant to this Agreement, which have been approved in advance by CITY and awarded in accordance with this Agreement. 3.1.4.3 Actual costs and /or other costs and/or payments specifically authorized in advance by the CITY in writing and incurred by CONSULTANT in the performance of this Agreement. 3.1.5 CONSULTANT shall complete the Project in accordance with the following phases. For the purpose of establishing portions of compensation for separate phases, more particularly described in the Scope of Services, Attachment 2 shall apply. Preliminary Engineering Report 60% Design 90% Design Bid Documents and Services Construction Phase Services Project Close Out and Final Payment 3.1.6 CONSULTANT shall, within 10 days following receipt of Compensation from OWNER, pay all bills for Services performed and furnished hereunder by subconsultant(s) of CONSULTANT in connection with the Project and the performance of services and shall, if requested, provide OWNER with evidence of such payment. CONSULTANT'S failure to make payments within such time shall constitute a material breach of this Agreement unless CONSULTANT is able to demonstrate to OWNER bona fide disputes associated with the Services of the unpaid subconsultant and its services. CONSULTANT shall include a provision in each of its sub agreements imposing the same payment obligations on its subconsultants as are applicable to CONSULTANT hereunder, and if OWNER so requests, shall provide evidence of such payments by CONSULTANT to OWNER. If CONSULTANT has failed to make payment promptly to the subconsultant for undisputed Services for which OWNER has made payment to CONSULTANT, OWNER shall be entitled to withhold future payment to Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 10 CONSULTANT to the extent remaining unpaid by CONSULTANT necessary to protect OWNER. 3.1.7 CONSULTANT warrants that title to all deliverables produced in the performance of Services covered by an Application for Compensation will pass to OWNER no later than the time of payment. CONSULTANT further warrants that upon submittal of an Application for Compensation, all Services for which Applications for Compensation have been previously issued and payments received from OWNER shall, to the best of CONSULTANT'S knowledge, information and belief be free and clear of liens, claims, security interests or encumbrance in favor of CONSULTANT, or other persons or entities under contract with CONSULTANT making a claim by reason of having provided labor or services relating to CONSULTANT'S Services. CONSULTANT SHALL INDEMNIFY AND HOLD OWNER HARMLESS FROM ANY LIENS, CLAIMS, SECURITY INTEREST OR ENCUMBRANCES FILED BY ANYONE CLAIMING BY, THROUGH OR UNDER THE ITEMS COVERED BY PAYMENTS MADE BY OWNER TO CONSULTANT. 3.2 Additional Services 3.2.1 CONSULTANT shall not receive any compensation for additional Services without prior written authorization of CITY. Compensation for duly authorized additional Services shall be paid in accordance with the approved schedule of billing rates as set forth in Attachment 3. 3.2.2 Examples of additional. Services {not all inclusive} 3.2.2.1 Assistance to CITY as an expert witness in any litigation with third parties arising from the development of construction of a Project including the preparation of engineering data and reports. 3.2.2.2 Preparation of plats and field notes for acquisition of property. 3.2.2.3 Preparation of applications and supporting documents for governmental grants, loans, or advances in connection with a Project; preparation of review of environmental assessment and impact statements; review and evaluation of the effect on the design requirements of a Project of any such statements and documents prepared by others; and assistance in obtaining approval of authorities having jurisdiction over the anticipated environmental impact of a Project. 3.2.2.4 Making revisions in drawings, specifications, or other documents when such revisions are inconsistent with written approvals or instructions previously given, are required by the enactment or revision of codes, laws, or regulations subsequent to the preparation of such documents or are due to other causes not solely within the control of CONSULTANT. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 11 3.2.2.5 Making revisions to drawings or specifications occasioned by acceptance of substitutions proposed by CONSTRUCTION CONTRACTOR; and Services after the award of each contract in evaluating and determining the acceptability of an unreasonable or excessive number of substitutions proposed by CONSTRUCTION CONTRACTOR. 3.2.2.6 Preparing drawings, specifications, and supporting data and providing other Services in connection with change order requests to the extent that the adjustment in the basic compensation resulting from the adjusted construction cost is not commensurate with the Services required of CONSULTANT, provided such change order requests are required by causes not solely within the control of CONSULTANT; or in connection with change orders requiring significant engineering effort to compute and document the Work effort reflected by the Change Order. 3.2.2.7 Investigations, surveys, valuations, inventories, or detailed appraisals of facilities, construction and /or services not required by Project scope. 3.2.2.8 Investigations, surveys, audit, or inventories required in connection with construction performed by CITY. 3.2.2.9 Additional Services during construction made necessary by: 3.2.2.9.1 Work damaged by fire or other cause during construction. 3.2.29.2 A significant amount of defective or neglected work of CONSTRUCTION CONTRACTOR. 3.2.2.9.3 Failure of performance of CONSTRUCTION CONTRACTOR. 3.2.2.9.4 Acceleration of the progress schedule required by CITY involving Services beyond normal working hours. 3.2.2.9.5 Default by CONSTRUCTION CONTRACTOR. 3.2.2.10 Providing extensive assistance in the use of any equipment or system such as initial start-up or testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation and maintenance, and consultation during operation. 3.2.2.11 Providing Services relative to future facilities, systems, and equipment which are not intended to be constructed during the Construction Phase. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 12 3.2.2.12 Services after completion of the Construction Phase, such as inspections during any guarantee period and reporting observed deficiencies under guarantee called for in any contract for a Project. 3.2.2.13 Providing Services of geotechnical engineering firm to perform test borings and other soil or foundation investigations and related analysis not included in original Scope of Services for a Project. 3.2.2.14 Additional copies of Construction Contract Documents, review documents, bidding documents, reports, and or drawings over the number specified in the original Scope of Services for a Project. 3.2.2.15 Preparation of all documents dealing with 404 permits and railroad agreements. 3.2.2.16 Providing photographs, renderings, or models for CITY use. 3.2.2.17 Providing aerial mapping Services. 3.2.2.18 Providing consulting engineering Services not related to a particular design or construction Project. 3.3 All Applications for Compensation shall be submitted through Engineer's office. ARTICLE 4: METHOD OF PAYMENT 4.1 Compensation may be made to CONSULTANT as appropriately indicated on monthly Applications for Compensation prepared based on hourly rates, not to exceed amounts estimated for each phase, as described in Article 2 and Attachments 1 and 2 hereof. 4.2 Project Close Out and Final Payment — 4.2.1 CONSULTANT shall not be entitled to final payment unless and until it submits to OWNER its affidavit that the invoices for services, and other liabilities connected with the services for which OWNER, or OWNER'S property, might be responsible have been fully paid or otherwise satisfied or will be paid from final payment; releases and waivers of liens from all CONSULTANT'S subconsultants and of any and all other parties required by OWNER that are either unconditional or conditional on receipt of final payment; certificates of insurance showing continuation of required insurance coverage; such other documents as OWNER may request; and consent of surety to final payment. 4.2.2 Final Compensation — The final compensation to be made by CITY to CONSULTANT will be payable upon submission of the "Record Drawings ". CONSULTANT agrees to submit "Record Drawings: in print media, electronic format (.pdf and .dwg formats) and final billing within 45 days of final acceptance of construction. Additionally, CONSULTANT agrees to submit a statement of Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 13 release with the final billing notifying CITY that there is no further compensation owed to CONSULTANT by CITY beyond the final bill. Final billing shall indicate "Final Bill — no additional compensation is due to CONSULTANT ". 4.3 OWNER may withhold compensation to such extent as may be necessary, in OWNER'S opinion, to protect OWNER from damage or loss for which CONSULTANT is responsible, because of, 4.3.1 delays in the performance of CONSULTANT'S services; 4.3.2 third parry claims filed or reasonable evidence indicating probable filing of such claims unless security acceptable to OWNER is provided by CONSULTANT; 4.3.3 failure of CONSULTANT to make payments properly to subconsultants or vendors for labor, materials or equipment; 4.3.4 reasonable evidence that CONSULTANT'S work cannot be completed for the amount unpaid under this Agreement; 4.3.5 damage to OWNER or CONSTRUCTION CONTRACTOR; or 4.3.6 persistent failure by CONSULTANT to carry out the performance of its Services in accordance with this Agreement. 4.4 When the above reasons for withholding are removed or remedied by CONSULTANT, compensation of the amount withheld will be made within a reasonable time. OWNER shall not be deemed in default by reason of withholding compensation as provided for in this Article. 4.5 In the event of any dispute(s) between the parties regarding the amount properly payable for any Phase or as final Compensation, or regarding any amount that may be withheld by OWNER, CONSULTANT shall be required to make a claim pursuant to and in accordance with the terms of this Agreement and follow the procedures provided herein for the resolution of such dispute. In the event CONSULTANT does not initiate and follow the claims procedures provided in this Agreement in a timely manner and as required by the terms thereof, any such claim shall be waived. 4.6 OWNER shall make final compensation for all sums due CONSULTANT not more than 30 days after CONSULTANT'S final Application for Compensation. 4.7 Acceptance of final compensation by CONSULTANT shall constitute a waiver of claims except those previously made in writing and identified by CONSULTANT as unsettled at the time of final Application for Compensation. 4.8 CONSULTANT agrees to maintain adequate books, payrolls and records satisfactory to OWNER and all applicable utility providers in connection with any and all Services performed hereunder. CONSULTANT agrees to retain all such books, payrolls and Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 14 records (including data stored in computer) for a period of not less than four years after completion of Work. At all reasonable times, OWNER and all applicable utility providers and their duly authorized representatives shall have access to all personnel of CONSULTANT and all such books, payrolls and records, and shall have the right to audit same. ARTICLE 5: TIME, SCHEDULE, AND PERIOD OF SERVICE 5.1 Prior to commencement, CONSULTANT shall provide CITY with a schedule of Project Design Phases, Attachment 2. 5.2 Time is of the essence of this Agreement. CONSULTANT shall perform and complete its obligations for the various Phases of a Project under Section 4, Scope of Services, of this Agreement in a prompt and continuous manner so as to not delay the development of the design Services and so as to not delay the construction of the work for the Project in accordance with the schedules approved by CITY with CONSTRUCTION CONTRACTOR. Upon review of phase Services, if corrections, modifications, alterations, or additions are required of CONSULTANT, these items shall be completed by CONSULTANT before that Phase is approved. 5.3 CONSULTANT shall not proceed with the next appropriate Phase of Services without written authorization from the Engineer. CITY may elect to discontinue CONSULTANT'S Services at the end of any Phase for any reason. Notwithstanding any other provisions of this Agreement, if circumstance dictates, the Engineer may make adjustments to the scope of CONSULTANT'S obligations at any time to achieve the required design. 5.4 CONSULTANT shall not be liable or responsible for any delays due to strikes, riots, acts of God, national emergency, acts of the public enemy, governmental restrictions, laws or regulations, or any other causes beyond CONSULTANT'S reasonable control. Within 21 days from the occurrence of any event for which time for performance by CONSULTANT will be significantly extended under this provision, CONSULTANT shall give written notice thereof to CITY stating the reason for such extension and the actual or estimated time thereof. If CITY determines that CONSULTANT is responsible for the need for extended time, CITY shall have the right to make a Claim as provided in this Agreement. 5.5 Term of Agreement shall be as follows: 5.5.1 This Agreement shall become effective upon execution by CITY and shall remain in effect until satisfactory completion of the Project unless terminated as provided for in this Agreement. ARTICLE 6: COORDINATION WITH CITY 6.1 CONSULTANT shall hold periodic conferences with the Engineer or his or her representatives to the end that the Project as developed shall have the full benefit of Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 15 CITY'S experience and knowledge of existing needs and facilities, and be consistent with its current policies and standards. To assist CONSULTANT in this coordination, CITY shall make available for CONSULTANT'S use in planning and designing the Project all existing plans, maps, statistics, computations and other data in its possession relative to existing facilities and to this particular Project, at no cost to CONSULTANT. However, any and all such information shall remain the property of CITY and shall be returned by CONSULTANT upon termination or completion of the Project or if instructed to do so by the Engineer. 6.2 The Engineer will act on behalf of CITY with respect to the Services to be performed under this Agreement. The Engineer shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to CONSULTANT'S services. 6.3 CITY will give prompt written notice to CONSULTANT whenever CITY observes or otherwise become aware of any defect in CONSULTANT'S Services, in the work of CONSTRUCTION CONTRACTOR, or any development that affects the scope or timing of CONSULTANT'S Services. 6.4 All appraisals, notices, and permits shall be furnished by CONSULTANT under the Scope of Services unless otherwise assigned to CITY in the Scope of Services, Approvals and permits assigned to CITY shall be obtained from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for the completion of the Project. CONSULTANT will provide CITY reasonable assistance in connection with such approvals and permits such as the furnishing of data compiled by CONSULTANT pursuant to other provisions of this Agreement, but CONSULTANT shall not be obligated to develop additional data, prepare extensive reports or appear at hearings or the like unless compensated therefore under other provisions of this Agreement. ARTICLE 7: REVISIONS TO DRAWINGS AND SPECIFICATIONS 7.1 CONSULTANT shall make without expense to CITY such revisions to the drawings, reports or other documents as may be required to meet the needs of CITY which are within the Scope of Services, but after the approval of drawings, reports or other documents and specifications by CITY, any revisions, additions, or other modifications made at CITY'S request which involve extra services and expenses to CONSULTANT shall be at additional compensation to CONSULTANT for such additional Services and expenses in accordance with Article 3 herein. ARTICLE 8: OWNERSHIP OF DOCUMENTS 8.1 All previously owned documents, including the original drawings, estimates, specifications, and all other documents and data by CONSULTANT, will remain the property of CONSULTANT as instruments of service. However, CONSULTANT understands and agrees that CITY shall have free access to all such information with the Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 16 right to make and retain copies of previously owned drawings, estimates, specifications and all other documents and data. Any reuse without specific written verification or adaptation by CONSULTANT will be at CITY'S sole risk and without liability or legal exposure to CONSULTANT. 8.2 All completed documents submitted by CONSULTANT for final approval or issuance of a permit shall bear the seal with signature and date adjacent thereto of a registered professional engineer licensed to practice in the State of Texas. 8.3 CONSULTANT acknowledges and agrees that upon payment, CITY shall own exclusively any and all information in whatsoever form and character produced and /or maintained in accordance with, pursuant to, or as a result of this Agreement and shall be used as CITY desires and documents, including the original drawings, estimates, specifications and all other documents and data shall be delivered to CITY at no additional cost to CITY upon request or termination or completion of this Agreement without restriction on future use. However, any reuse without specific written verification or adaptation by CONSULTANT will be at CITY'S sole risk and without liability to CONSULTANT. 8.4 CONSULTANT agrees and covenants to protect any and all proprietary rights of CITY in any materials provided to CONSULTANT. Such protection of proprietary rights by CONSULTANT shall include, but not be limited to, the inclusion in any copy intended for publication of copyright mark reserving all rights to CITY. Additionally, any materials provided to CONSULTANT by CITY shall not be released to any third party without the written consent of CITY and shall be returned intact to CITY upon termination or completion of this Agreement or if instructed to do so by the Engineer. 8.5 CONSULTANT HEREBY ASSIGNS ALL STATUTORY AND COMMON LAW COPYRIGHTS TO ANY COPYRIGHTABLE WORK THAT IN PART OR IN WHOLE WAS PRODUCED FROM THIS AGREEMENT TO CITY, INCLUDING ALL EQUITABLE RIGHTS. NO REPORTS, MAPS, DOCUMENTS OR OTHER COPYRIGHTABLE WORKS PRODUCED IN WHOLE OR IN PART BY THIS AGREEMENT SHALL BE SUBJECT OF AN APPLICATION FOR COPYRIGHT BY CONSULTANT. ALL REPORTS, MAPS, PROJECT LOGOS, DRAWINGS OR OTHER COPYRIGHTABLE WORK PRODUCED UNDER THIS AGREEMENT SHALL BECOME THE PROPERTY OF CITY (EXCLUDING ANY PRIOR OWNED INSTRUMENT OF SERVICES, UNLESS OTHERWISE SPECIFIED HEREIN). CONSULTANT SHALL, AT ITS EXPENSE, INDEMNIFY CITY AND DEFEND ALL SUITS OR PROCEEDINGS INSTITUTED AGAINST CITY AND PAY ANY AWARD OF DAMAGES OR LOSS RESULTING FROM AN INJUNCTION, AGAINST CITY, INSOFAR AS THE SAME ARE BASED ON ANY CLAIM THAT MATERIALS OR WORK PROVIDED UNDER THIS AGREEMENT CONSTITUTE AN INFRINGEMENT OF ANY PATENT, TRADE SECRET, TRADEMARK, COPYRIGHT OR OTHER INTELLECTUAL PROPERTY RIGHTS. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 17 8.6 CONSULTANT may make copies of any and all documents and items for its files. CONSULTANT shall have no liability for changes made to or use of the drawings, specifications and other documents by other engineers, or other persons, subsequent to the completion of the Project. CONSULTANT shall appropriately mark all changes or modifications on all drawings, specifications and other documents by other engineers or other persons, including electronic copies, subsequent to the completion of the Project. 8.7 Copies of documents that may be relied upon by CITY are limited to the printed copies (also known as hard copies) and .pdf- format electronic versions that are sealed and signed by CONSULTANT. Files in editable electronic media format of text, data, graphics, or other types (such as .dwg) that are furnished by CONSULTANT to CITY are only for convenience of CITY or any utility. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. Any reuse without specific written verification or adaptation by CONSULTANT will be at CITY'S sole risk and without liability to CONSULTANT. 8.8 Notwithstanding anything to the contrary contained herein, all previously owned intellectual property of CONSULTANT, unless expressly purchased by CITY, including but not limited to any computer software (object code and source code), tools, systems, equipment or other information used by CONSULTANT or its suppliers in the course of delivering the Services hereunder, and any know -how, methodologies, or processes used by CONSULTANT to provide the services or protect deliverables to CITY, including without limitation, all copyrights, trademarks, patents, trade secrets, and any other proprietary rights inherent therein and appurtenant thereto shall remain the sole and exclusive property of CONSULTANT or its suppliers. ARTICLE 9: TERMINATION AND /OR SUSPENSION OF WORK 9.1 Right of Either Party to Terminate for Default 9.1.1 This Agreement may be terminated by either party for substantial failure by the other party to perform (through no fault of the terminating party) in accordance with the terms of this Agreement and a failure to cure as provided in this Article 9. 9.1.2 The party not in default must issue a signed, written notice of termination (citing this paragraph) to the other party declaring the other party to be in default and stating the reason(s) why they are in default. Upon receipt of such written notice of default, the party in receipt shall have a period of ten days to cure any failure to perform under this Agreement. Upon the completion of such 10 -day period commencing upon receipt of notice of termination, if such party has not cured any failure to perform, such termination shall become effective without further written notice. 9.2 Right of CITY to Terminate Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 18 9.2.1 CITY reserves the right to terminate this Agreement for reasons other than substantial failure by CONSULTANT to perform by issuing a signed, written notice of termination (citing this paragraph) which shall take effect on the twentieth day following receipt of said notice or upon the scheduled completion date of the performance Phase in which CONSULTANT is then currently working, whichever effective termination date occurs first. 9.3 Right of CITY to Suspend Giving Rise to Right of CONSULTANT to Terminate 9.3.1 CITY reserves the right to suspend this Agreement at the end of any Phase for the convenience of CITY by issuing a signed, written notice of suspension (citing this paragraph) which shall outline the reasons for the suspension and the expected duration of the suspension, but such expected duration shall in no way guarantee what the total number of days of suspension will occur. Such suspension shall take effect immediately upon receipt of said notice of suspension by CONSULTANT. 9.3.1.1 CONSULTANT is hereby given the right to terminate this Agreement in the event such suspension extends for a period in excess of 120 days. CONSULTANT may exercise this right to terminate by issuing a signed, written notice of termination (citing this paragraph) to CITY after the expiration of 120 days from the effective date of the suspension. Termination (under this paragraph) shall become effective immediately upon receipt of said written notice by CITY. 9.4 Procedures CONSULTANT Shall Follow upon Receipt of Notice of Termination 9.4.1 Upon receipt of a notice of termination and prior to the effective date of termination, unless the notice otherwise directs or CONSULTANT immediately takes action to cure a failure to perform under the cure period set out in this Article. CONSULTANT shall immediately begin the phase -out and the discontinuance of all services in connection with the performance of this Agreement and shall proceed to promptly cancel all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement. Within 30 days after receipt of such notice of termination (unless CONSULTANT has successfully cured a failure to perform) CONSULTANT shall submit a statement showing in detail the Services performed under this Agreement prior to the effective date of termination. CITY shall have the option to grant an extension to the time period for submittal of such statement. 9.4.2 Copies of all completed or partially completed specifications and all reproductions of all completed or partially completed designs, plans and attachments prepared under this Agreement prior to the effective date of termination shall be delivered to CITY, in the form requested by CITY as a precondition to final payment. These documents shall be subject to the restrictions and conditions set forth in Article IX above. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 19 9.4.3 Upon the above conditions being met, CITY shall promptly pay CONSULTANT that proportion of the prescribed Compensation which the Services actually performed under this Agreement bear to the total Services called for under this Agreement, less previous payments of the Compensation. 9.4.4 CITY, as a public entity, has a duty to document the expenditure of public funds. CONSULTANT acknowledges this duty on the part of CITY. To this end, CONSULTANT understands that failure of CONSULTANT to comply with the submittal of the statement and documents as required above shall constitute a waiver by CONSULTANT of any and all rights or claims for compensation for services performed under this Agreement by CONSULTANT. 9.4.5 Failure of CONSULTANT to comply with the submittal of the statement and documents as required above shall constitute a waiver by CONSULTANT of any and all rights or claims to collect monies that CONSULTANT may otherwise be entitled to for services performed under this Agreement. 9.5 Procedures CONSULTANT Shall Follow upon Receipt of Notice of Suspension 9.5.1 Upon receipt of written notice of suspension, which date shall also be the effective date of the suspension, CONSULTANT shall, unless the notice otherwise directs, immediately begin to phase -out and discontinue all services in connection with the performance of this Agreement and shall proceed to promptly suspend all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement. 9.5.2 CONSULTANT shall prepare a statement showing in detail the Services performed under this Agreement prior to the effective date of suspension. 9.53 Copies of all completed or partially completed designs, plans, and specifications prepared under this Agreement prior to the effective date of suspension shall be prepared for possible delivery to CITY but shall be retained by CONSULTANT until such time as CONSULTANT may exercise the right to terminate. 9.5.4 In the event that CONSULTANT exercises the right to terminate 120 days after the effective suspension date, within 30 days after receipt by CITY of CONSULTANT'S notice of termination, CONSULTANT shall promptly cancel all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement and shall submit the above referenced statement showing in detail the services performed under this Agreement prior to the effective date of suspension. 9.5.5 Any documents prepared in association with this Agreement shall be delivered to CITY as a precondition to final payment. 9.5.6 Upon the above conditions being met, CITY shall pay CONSULTANT that proportion of the prescribed Compensation which the Services actually performed Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 20 under this Agreement bear to the total Services called for under this Agreement, less previous payments of Compensation. 9.5.7 CITY, as a public entity, has a duty to document the expenditure of public funds. CONSULTANT acknowledges this duty on the part of CITY. To this end, CONSULTANT understands that failure of Consultant to substantially comply with the submittal of the statements and documents as required herein shall constitute a waiver by CONSULTANT of any portion of the Compensation for which CONSULTANT did not supply such necessary statements and/or documents. ARTICLE 10: CONSULTANT'S WARRANTY 10.1 CONSULTANT warrants that it has not employed or retained any company or person other than a bona fide employee working solely for CONSULTANT to solicit or secure this Agreement, and that it has not, for the purpose of soliciting or securing this Agreement, paid or agreed to pay any company or person, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach of this warranty, CITY shall have the right to terminate this Agreement under the provisions of Article 9 above. ARTICLE 11: ASSSIGNMENT OR TRANSFER OF INTEREST 11.1 CONSULTANT shall not assign or transfer its interest in this Agreement without the prior written consent of CITY. ARTICLE 12: INSURANCE REQUIREMENTS 12.1 Prior to the commencement of any Services under this Agreement, CONSULTANT shall furnish copies of all required endorsements and an original completed Certificate(s) of Insurance to CITY'S Engineering Department, which shall be clearly identified with the name of the Project in the Description of Operations block of the Certificate. The original Certificate(s) shall be completed by an agent and signed by a person authorized by that insurer to bind coverage on its behalf. CITY will not accept Memorandum of Insurance or Binders as proof of insurance. The original certificate(s) or form must have the agent's original signature, including the signer's company affiliation, title and phone number, and be mailed, with copies of all applicable endorsements, directly from the insurer's authorized representative to CITY. CITY shall have no duty to pay or perform under this Agreement until such certificate and endorsements have been received and approved by CITY'S Engineering Department. No officer or employee other than CITY'S Risk Manager shall have authority to waive this requirement. 12.2 CITY reserves the right to review the insurance requirements of this Article during the effective period of this contract and any extension or renewal hereof and to request modification of insurance coverage's and their limits when deemed necessary and prudent by CITY'S Risk Manager based upon changes in statutory law, court decisions, or Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 21 circumstances surrounding this contract. In no instance will CITY allow modification whereupon CITY may incur increased risk. 12.3 CONSULTANT'S financial integrity is of interest to CITY. Therefore, subject to CONSULTANT'S right to maintain reasonable deductibles in such amounts as are approved by CITY, CONSULTANT shall obtain and maintain in full force and effect for the duration of this Agreement, and any extension hereof, at CONSULTANT'S sole expense, insurance coverage written on an occurrence or claims made basis, as appropriate, by companies authorized and approved to do business in the State of Texas and with an A.M. Best's rating of no less than A- (VII), in the following types and for an amount not less than the amount listed: INSURANCE REQUIREMENTS Worker's Compensation* Employer's Liability Commercial General (Public) Liability insurance to include coverage for the following: a. Premises Operations b. Independent Contractors ** c. Products /Completed Operations d. Personal Injury e. Contractual Liability Business Automobile Liability a. Owned/Leased Vehicles b. Non -owned Vehicles c. Hired Vehicles Professional Liability (Claims Made Form) Statutory $1,000,000/$1,000,000 /$1,000,000 For Bodily Injury and Property Damage of $1,000,000 per occurrence. $2,000,000 General Aggregate, or its equivalent in Umbrella or Excess Liability Coverage Combined Single Limit for Bodily Injury and property Damage of $1,000,000 per occurrence $1,000,000 per claim to pay on behalf of the insured all sums, which the insured shall become legally obligated to pay as damages to the extent caused by any negligent act, error, or omission in the performance of professional services. *Alternate Plans must be approved by CITY'S Risk Manager * *If applicable 12.4 CITY may request and without expense to CITY, to inspect copies of the policies, declarations page and all endorsements thereto as they apply to the limits required by CITY, and may request the deletion, revision, or modification of particular policy terms, conditions, limitations or exclusions (except where policy provisions are established by Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 22 law or regulation binding upon either of the parties hereto or the underwriter of any such policies). CONSULTANT shall attempt to comply with any such requests, subject to the policy terms and conditions, and shall submit a copy of the replacement certificate of insurance to CITY at the address provided below within 10 days of the requested change, in the event the respective insurance companies approve the requested change(s). CONSULTANT shall pay any costs incurred resulting from said changes. City of Schertz Attn: City Engineer. 10 Commercial Place Schertz, TX 78154 12.5 CONSULTANT agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: 12.5.1 Name CITY and its officers, officials, employees, and elected representatives as additional insured's by endorsement, as respects operations and activities of, or on behalf of, the named insured performed under contract with CITY, with the exception of the workers' compensation and professional liability policies; 12.5.2 Provide for an endorsement that the "other insurance" clause shall not apply to the CITY where CITY is an additional insured shown on the policy if such endorsement is permitted by law and regulations; 12.5.3 Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of CITY; and 1.2.5.4 Provide 30 calendar days advance written notice directly to CITY of any suspension, cancellation or non- renewal or material change in coverage, and not less than 10 calendar days advance written notice for nonpayment of premium. 12.6 Within five calendar days after a suspension, cancellation or non - renewal of coverage, CONSULTANT shall provide a replacement Certificate of Insurance and applicable endorsements to CITY. CITY shall have the option to suspend CONSULTANT'S performance should there be a lapse in coverage at any time during this Agreement. Failure to provide and to maintain the required insurance shall constitute a material breach of this Agreement. 12.7 If CONSULTANT fails to maintain the aforementioned insurance, or fails to secure and maintain the aforementioned endorsements, CITY may obtain such insurance, and deduct and retain the amount of the premiums for' such insurance from any sums due under the agreement; however, procuring of said insurance by CITY is an alternative to other remedies CITY may have and is not the exclusive remedy for failure of CONSULTANT to maintain said insurance or secure such endorsement. In addition to any other remedies CITY may have upon CONSULTANT'S failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, CITY shall have the right to order CONSULTANT to stop performing services hereunder and /or withhold Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 23 any payment(s) which become due to CONSULTANT hereunder until CONSULTANT demonstrates compliance with the requirements hereof. 12.8 Nothing herein contained shall be construed as limiting in any way the extent to which CONSULTANT may be held responsible for payments of damages to persons or property resulting from CONSULTANT'S or its subconsultant's performance of the Services covered under this Agreement. 12.9 It is agreed that CONSULTANT'S insurance shall be deemed primary with respect to any insurance or self insurance carried by CITY for liability arising out of operations under this Agreement. 12.10 It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this Agreement as respects additional insured's. ARTICLE 13: INDEMNIFICATION 13.1 CONSULTANT, WHOSE WORK PRODUCT AND SERVICES ARE THE SUBJECT OF THIS AGREEMENT FOR PROFESSIONAL SERVICES, AGREES TO INDEMNIFY AND HOLD CITY, ITS ELECTED OFFICIALS, OFFICERS, AGENTS AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS BY THIRD PARTIES, LAWSUITS, JUDGMENTS, COST, LIENS, LOSSES, EXPENSES, FEES (INCLUDING REASONABLE ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS, ACTIONS, DEMANDS, CAUSES OF ACTION, LIABILITY AND SUITS OF ANY KIND AND NATURE, INCLUDING BUT NOT LIMITED TO, PERSONAL INJURY (INCLUDING DEATH), PROPERTY DAMAGE, OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT THAT MAY ARISE OUT OF OR BE OCCASIONED OR CAUSED BY A NEGLIGENT ACT, ERROR, OR OMISSION OF CONSULTANT, ANY AGENT, OFFICER, ENGINEER, REPRESENTATIVE, EMPLOYEE, CONSULTANT OR SUBCONSULTANT OF CONSULTANT, AND THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, ENGINEERS AND REPRESENTATIVES WHILE IN THE EXERCISE OF PERFORMANCE OF THE SERVICES, RIGHTS OR DUTIES UNDER THIS AGREEMENT. THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE NEGLIGENCE OF CITY, ITS OFFICERS OR EMPLOYEES, IN INSTANCES WHERE SUCH NEGLIGENCE CAUSES PERSONAL INJURY, DEATH, OR PROPERTY DAMAGE. IN THE EVENT CONSULTANT AND CITY ARE FOUND JOINTLY LIABLE BY A COURT OF COMPETENT JURISDICTION, LIABILITY SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS, WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO CITY UNDER TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER TEXAS LAW. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 24 13.2 CONSULTANT shall advise CITY in writing within 24 hours of any claim or demand against CITY or CONSULTANT, known to CONSULTANT, related to or arising out of CONSULTANT'S activities under this Agreement. 13.3 The provisions of Article 13 are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. 13.4 Acceptance of the final plans by CITY shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT, its employees, associates, agents or subcontractors for the accuracy and competency of their designs, work drawings, Plans and Specifications or other documents and Work; nor shall such acceptance be deemed an assumption of responsibility or liability by CITY for any defect in the designs, work drawings, Plans and Specifications or other documents and Work prepared by CONSULTANT, its employees, subconsultants, and agents. ARTICLE 14: CLAIMS AND DISPUTES 14.1 Definition. A Claim is a demand or assertion by one of the parties seeking, as a matter of right, adjustment or interpretation of this Agreement's terms, payment of money, and extension of time or other relief with respect to the terms of this Agreement. The term "Claim" also includes other disputes and matters in question between OWNER and CONSULTANT arising out of or relating to this Agreement. Claims must be initiated by written notice. Every Claim of CONSULTANT, whether for additional Compensation, additional time, or other relief, shall be signed and sworn to by an authorized corporate officer (if not a corporation, then an official of the company authorized to bind CONSULTANT by signature) of CONSULTANT, verifying the truth and accuracy of the Claim. The responsibility to substantiate Claims shall rest with the party making the Claim. 14.2 Time Limit on Claims. Claims by CONSULTANT or by OWNER must be initiated within 30 calendar days after occurrence of the event giving rise to such Claim. Claims by CONSULTANT must be initiated by written notice to OWNER. Claims by the OWNER must be initiated by written notice to CONSULTANT. 14.3 Continuing Contract Performance. Pending final resolution of a Claim except as otherwise agreed in writing, CONSULTANT shall proceed diligently with performance of this Agreement and OWNER shall continue to make payments in accordance with this Agreement. 14.4 Claims for Additional Time. If CONSULTANT wishes to make Claim for an increase in the time for performance, written notice as provided in this Article 14 shall be given. CONSULTANT'S Claim shall include an estimate of probable effect of delay on progress of the Work. In the case of a continuing delay only one Claim is necessary. 14.5 Claims for Consequential Damages. Except as otherwise provided in this Agreement, in calculating the amount of any Claim or any measure of damages for-breach of contract Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 25 (such provision to survive any termination following such breach), the following standards will apply both to claims by CONSULTANT and to claims by OWNER: 14.5.1 No consequential damages will be allowed. 14.5.2 Damages are limited to extra costs specifically shown to have been directly caused by a proven wrong for which the other party is claimed to be responsible. 14.5.3 No profit will be allowed on any damage claim. 14.6 No Waiver of Governmental Immunity. NOTHING IN THIS AGREEMENT SHALL BE CONSTRUED TO WAIVE OWNER'S GOVERNMENTAL IMMUNITY FROM LAWSUIT, WHICH IMMUNITY IS EXPRESSLY RETAINED TO THE EXTENT IT IS NOT CLEARLY AND UNAMBIGUOUSLY WAIVED BY STATE LAW. ARTICLE 15: SEVERABILITY 15.1 If for any reason, any one or more paragraphs of this Agreement are held invalid or unenforceable, such invalidity or unenforceability shall not affect, impair or invalidate the remaining paragraphs of this Agreement but shall be confined in its effect to the specific section, sentences, clauses or parts of this Agreement held invalid or unenforceable, and the invalidity or unenforceability of any section, sentence, clause or parts of this Agreement in any one or more instance shall not affect or prejudice in any way the validity of this Agreement in any other instance. ARTICLE 16: ESTIMATES OF COST 16.1 Since CONSULTANT has no control over the cost of labor, materials, or equipment or over CONSTRUCTION CONTRACTOR'S methods of determining prices, or over competitive bidding or market conditions, CONSULTANT'S opinions of probable Project Cost or Construction Cost provided for herein are to be made on the basis of CONSULTANT'S experience and qualifications and represent CONSULTANT'S best judgment as a design professional familiar with the construction industry but CONSULTANT cannot and does not guarantee that bids or the construction cost will not vary from opinions of probable Cost prepared by CONSULTANT. ARTICLE 17: INTEREST IN CITY CONTRACTS PROHIBITED 17.1 No officer or employee of CITY shall have a financial interest, directly or indirectly, in any contract with CITY, or shall be financially interested, directly or indirectly, in the sale to CITY of any land, materials, supplies or service, except on behalf of CITY as an officer or employee. This prohibition extends to other CITY boards and commissions, which are more than purely advisory. The prohibition also applies to subcontracts on CITY projects. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 26 17.2 CONSULTANT acknowledges that it is informed that the Charter of CITY prohibits a CITY officer or employee, as those terms are defined in the Ethics Code, from having a financial interest in any contract with CITY or any CITY agency. 17.3 CONSULTANT warrants and certifies, and this Agreement is made in reliance thereon, that it, its officers, employees and agents are neither officers nor employees of CITY, CONSULTANT further warrants and certifies that it has tendered to CITY a Discretionary Contracts Disclosure Statement. .ARTICLE 1S: CONFLICTS OF INTEREST DISCLOSURE 18.1 All consultants must disclose if it is associated in any manner with a CITY official or employee in a business venture or business dealings. To be "associated" in a business venture or business dealings includes being in a partnership or joint venture with the officer or employee, having a contract with the officer or employee, being joint owners of a business, owning at least 10% of the stock in a corporation in which a CITY officer or employee also owns at least 10 %, or having an established business relationship as client or customer. ARTICLE 19: STANDARD OF CARE 19.1 Services provided by CONSULTANT under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 19.2 CONSULTANT shall be represented by a registered professional engineer licensed to practice in the State of Texas at meetings of any official nature concerning the Project, including but not limited to scope meetings, review meetings, pre -bid meetings, and preconstruction meetings. 19.3 The Texas Board of Professional Engineers, 1917 IH -35 South, Austin, Texas 78741, (512) 440 -7723 has jurisdiction over individuals licensed under Title 22 of the Texas Administrative Code. 19.4 Acceptance of the final plans by CITY shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT, its employees, associates, agents, or subcontractors for the accuracy and competency of their designs, work drawings, Plans and Specifications or other documents and Work; nor shall such acceptance be deemed an assumption of responsibility or liability by CITY for any defect in the designs, work drawings, Plans and Specifications or other documents and Work prepared by CONSULTANT, its employees, subconsultants, and agents. 20.1 CONSULTANT agrees that CITY may review any and all of the work performed by CONSULTANT UNDER THIS Agreement. CITY is granted the right to audit, at CITY'S election, all of CONSULTANT'S records and billings related to performance of Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 27 this Agreement. CONSULTANT agrees to retain such records for a minimum of four years following completion of this Agreement. Any payment, settlement, satisfaction, or release provided under this Agreement shall be subject to CITY'S rights as may be disclosed by such audit. ARTICLE 21: ENTIRE AGREEMENT 21.1 This Agreement, together with Attachments 1, 2, 3, and 4, represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, or agreements, either oral or written. This Agreement may be amended only by written instrument signed by both CITY and CONSULTANT. ARTICLE 22: VENUE 22.1 The obligations of the parties to this Agreement shall be performable in the City of Schertz or its Extra Territorial Jurisdiction, located in Bexar, Comal, and Guadalupe Counties, Texas, and if legal action, such as civil litigation, is necessary in connection therewith, exclusive venue shall lie in Guadalupe County, Texas. ARTICLE 23: NOTICES 23.1 Except as may be provided elsewhere herein, all notices, communications, and reports required or permitted under this Contract shall be personally delivered or mailed to the respective party by depositing the same in the United States Postal Service addressed to the applicable address shown below, unless and until either party is otherwise notified in writing by the other party of a change of such address. Mailed notices shall be deemed communicated as of five calendar days of mailing. Notices provided via email shall be deemed communicated as of the next business day after the notice is sent. If intended for CITY, to: If intended for CONSULTANT, to: City of Schertz Engineering Department 10 Commercial Place Schertz, Texas 78154 The address listed on the first page of this Agreement. ARTICLE 24: INDEPENDENT CONTRACTOR 24.1 In performing services under this Agreement, the relationship between CITY and CONSULTANT is that of independent contractor. By the execution of this Agreement, CONSULTANT and CITY do not change the independent contractor status of CONSULTANT. CONSULTANT shall exercise independent judgment in performing its duties and obligations under this Agreement and is solely responsible for setting working hours, scheduling or prioritizing the work flow and determining how the Services are to be performed. No term or provision of this Agreement or act of CONSULTANT in the performance of this Agreement shall be construed as making CONSULTANT the agent, Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 28 servant or employee of CITY, or as making CONSULTANT or any of its agents or employees eligible for any fringe benefits, such as retirement, insurance and worker's compensation, which CITY provides to or for its employees. ARTICLE 25: CAPTIONS 25.1 The captions for the individual provisions of this Agreement are for informational purposes only and shall not be construed to effect or modify the substance of the terms and conditions of this Agreement to which any caption relates. IN WITNESS WHEREOF, the parties to this Agreement hereby execute this Agreement effective as of , 20 (the "Effective Date "). CITY OF SCHERTZ CONSULTANT TY MANAGER ` 1 Consultant NamV _ — (�f'7i'Yizr), ' � a Ggi TITLE J Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 29 ATTACHMENT 1 PROJECT SCOPE OF SERVICES PROJECT DESCRIPTION 3���M This project is for to install a gravity wastewater line from the existing lift station at the Sedona /Crossvine Subdivision at FM 1518 near the Woman Hollering Creek (this lift station will be removed), then along said creek, approximately 11,500 feet to the intersection of Woman Hollering Creek and the IH 10 right -of -way (project would stay out of the public right -of -way). A new lift station would be installed at this location and a force main would be installed approximately 6,000 feet to the site of the proposed Cibolo Creek Municipal Authority (COMA) new wastewater treatment plant. In addition, an approximately 1,500 foot "dog -leg" gravity main is also to be installed along an unnamed tributary and will connect to the 6,000 foot line. The attached sketch gives our general understanding of the intended route for the wastewater lines (approximately 19,000 centerline feet). Some areas along the proposed wastewater line route are densely vegetated. Field crews will be required to clear brush and possibly small trees to perform survey, environmental, and geotechnical investigations. It is understand that the wastewater line needs to be in place and operational by as soon as 2017. As such, this proposal encompasses preliminary engineering through construction phase in order to expedite the design process and advertise the project for bids as soon as possible. SCOPE OF SERVICES I. Preliminary Engineering Phase The location of this wastewater line is generally known; however, specifics of the routing along the creek are undetermined. The Preliminary Engineering phase will focus on determining the optimal route for the wastewater interceptor to balance construction, property owner, and environmental concerns. Also, it is our understanding that a Preliminary Engineering Report (PER) was prepared in 2011 and that a "Gateway Planning" study in 2013 modified the land use assumptions made in the original PER. Our efforts will verify the necessary line sizes per the new land use for the Woman Hollering Creek sewershed. A. Route Analysis Al. Gather and analyze data. Download data for route analysis. A1.1 Property owner information A1.2 Aerial information A1.3 Topographical information A1.4 Environmental information A2. Assimilate data and prepare preliminary route options. A2.1 Using ACAD Civil3D, put together preliminary base plan with all data shown. A2.2 Prepare preliminary route and profile. A3. Develop a route decision matrix CobbFendley will determine the best routing option for the wastewater line based on our expertise and experience. We will perform an internal decision analysis, evaluating parameters such as property owners, environmental impacts, construction costs, etc. We will make one alignment recommendation to the City based on this internal analysis. Multiple alignments and decision matrix evaluations are not included in this scope of services. A4. Prepare Preliminary Engineering Technical Memorandum summarizing analysis and results. A4.1 Route evaluation. This brief technical memo will summarize the evaluation process and significant decision factors involved in developing the recommended route. A4.2 Preliminary construction cost estimate. A4.3 Permitting requirements. CobbFendley will identify required permits and initiate agency coordination. B. Land Use Assumptions /Pipe Size Verification B1. Gather and analyze data 61.1 Original Land Use from PER 131.2 Updated Info from Gateway Study 131.3 Verify Calcs and Check Pipe Sizes B1.4 Analyze Results 61.5 Prepare Technical Memo It. Design Phase During the Design Phase, CobbFendley will prepare contract and easement documents for the construction of the wastewater line. Below is a detailed scope of services. A Coordination and Project Management Al. Coordinate ROE discussions with affected property owners A2. Coordination meetings with the City (assume 3) A3. Field visits / coordination meetings with surveyor, land acquisition, geotechnical, and environmental teams (assume 2) A4. Develop project schedule A5. Project Management A6. Prepare and submit monthly team invoices and project updates B. Design Plans CobbFendley will prepare design plans for submittal to the City at the PER, 60 %, 90 %, and Bid Document phases. We anticipate the following sheets to be included in our design set: B1. Cover Sheet (1 sheet) B2. General Notes. Assemble a set of general notes using City of Schertz, TCEQ standards or other standards as needed (assume 2 sheets) B3. Wastewater Line P &Ps. Prepare Plan & Profile Sheets for the wastewater line at a scale of 1 " =20' on 22 "x34" plan sheets (assume 38 sheets) B4. Traffic Control Sheets. Traffic control is anticipated to be required for 3 possible roadway crossings (at FM 1518 at Trainer Hale Road - two locations) along the route (assume 1 sheet) B5. Erosion and Sedimentation Control /Tree Protection Plan. E &S and Tree Protection plan sheets will be prepared for the alignment at a scale of 1" = 40' (assume 10 sheets) B6. Detail Sheets. Prepare detail sheets showing invert details, standard construction details as well as special project - specific details (assume 4 sheets) B7. Design calculations - perform design calculations as necessary. B8. Easement Map (1 sheet) C. Design of New Lift Station It is our understanding that a new sewer lift station will be part of this project. The exact size of this lift station is currently unknown but is currently called out to be 3.6 MGD average daily flow in the Southern Sewershed Master Plan. CobbFendley will size the required lift station (per Item 1 B., Land Use Assumptions /Pipe Size Verification, above) and design the new lift station per the revised data. C1. Collect LS Data C2. Analyze Data /LS Calculations C3. Structural Calculations /Design C4. Construction Drawings (assume 5 sheets) CS. Coordinate w/ Pump Manufacturer C6. Coordinate with Electrical Engineer C6.1 CobbFendley will coordinate with Cleary Zimmermann Engineers and provide site drawings, review reports, and provide information required for electrical design. C6.2 Refer to the subconsultant proposal from Cleary Zimmermann Engineers dated October 27, 2014 for a detailed scope of services. D. Old Lift Station Demolition /Decommissioning Plans It is also our understanding that the old lift station at the projects starting point (at the Sedona Subdivision) will need to be demolished and decommissioned. CobbFendley will provide the following services in conjunction with the old lift station: D1. Collect Old LS Data /As- Builts D2. Data Verification /LS Calculations D3. Demolition Drawings (assume 2 sheets) E. Specifications CobbFendley will assemble standard technical specifications. A table of contents will be provided with the 60% submittal and a full set of specifications will be included with the 90% and Final submittals. City of Schertz standard contract documents will be used for front end documents, with minor modifications necessary for this project. F. Quantity Take Off CobbFendley will perform a quantity take off and prepare a bid form. A quantity take off will be performed at the 60 %, 90% and Cid Document submittals. G. Cost Estimate CobbFendley will prepare an opinion of probable construction cost for the 60% ( +/- 15 %), 90% ( +/- 10 %) and 100% ( +/- 5 %) submittals. N. QA /QC CobbFendley will perform quality control reviews on the plans and specifications prior to each submittal to the City. I. Prepare submittal packages CobbFendley will assemble plans and specifications and submit to the City for review. This proposal assumes there will be 60 %, 90 %, and Bid Document Set submittals. We will provide two (2) sets of full size plans (22" x 34 ") and specifications for each submittal. J. Respond to comments CobbFendley will review comments provided by the City and review agencies and prepare a written response to the comments for inclusion with the subsequent submittal. K. Coordination /Review meetings This proposal assumes there will be four (4) coordination meetings with the City during the design phase. L. Permits Coordinate with permitting agencies as needed, to obtain required permits for construction. Some of these entities include the City of Schertz, Bexar County, TOOT, TCEQ, THC and USACE. M. Surveying Services M1. Topographic and Boundary Survey The topographic survey will involve a scope area of approximately 19,000 linear feet of centerline profile data and a width of a maximum of 75 feet along and coincident with the proposed centerline of the Woman Hollering Creek wastewater line. We will locate data points including spot elevations at pertinent grade breaks, any edges of pavement, tops of curb, gutter, road center lines, top bank, centerline and grade breaks of any creeks within the scope area described above based on 75 foot cross sections along the proposed centerline. In addition, the survey will include the location and elevation of visible utility surface features (fire hydrants, manholes, utility poles, down guys, drainage inlets, culverts and other drainage structures, ditches and detention ponds within the cross - sections. This will also include box culverts, drainage structures, bridges, and roadways. In addition, land records will be researched to determine ownership of all land being crossed by the proposed construction and Primary Survey Control of the Alignment Route will be set. A boundary strip map will be prepared for use in easement determination and acquisition. M1.1 Topo & Trees (8" and greater) for Gravity Main M1.2 Topo & Trees (8" and greater) for Force Main M1.3 Topo & Trees (8" and greater) for Lift Station Site M1.4 Boundary Survey for both Gravity & Force Main Routes M1.5 Boundary Strip Map M1.6 Brush Clearing M2. Easement Metes & Bounds Once the design centerline alignment has been finalized, we will produce the required Easement Exhibits which shall include Easements drawings and Legal Descriptions for each Permanent and Temporary Construction Easement (TCE) required from land owners. Each Easement will consist of printed, signed and sealed drawings with accompanying legal description in Metes and Bounds delineation per Texas Statutory requirements. This proposal assumes that twenty -five (25) permanent and temporary easements will be required, for a total of fifty (50) easements and one (1) Metes and Bounds Description for the Lift Station site. M2.1 Easements - Gravity Estimated at 21 Permanent + 21 Temporary for a total of 42 M2.2 Easements -Force Main Estimated at 4 Permanent + 4 Temporary for a total of 8 M3.3 Metes & Bounds — Lift Station Site (1 total) Survey proposed lift station site and set four (4) corners. Prepare Metes and Bounds for site in preparation for purchase (assumed fee simple purchase and not an easement). N. Geotechnical Investigation Arias & Associates, Inc., will perform a geotechnical analysis, drilling soil borings for sampling approximately eight (8) total borings as such: one (1) at the proposed Lift Station site, four (4) at the proposed creek crossings and three (3) at the proposed roadway crossings. N1. CobbFendley will coordinate with Arias & Associates to determine the appropriate location for eighteen soil borings, survey in the boring locations, and incorporate the soil boring information into the contract documents. N2. Refer to the revised subconsultant proposal from Arias & Associates, Inc., dated January 6, 2015 for a detailed scope of services. O. Environmental Investigation Cox1McLain will perform environmental investigations for the project to include Archeological Resources, Jurisdictional Waters of the U.S. Assessment, Biological Resources, Hazardous Materials Screen and will prepare an Environmental Technical Memorandum summarizing the results and recommendations. 01. CobbFendley will coordinate with CoxI McLain, provide alignment drawings, review reports, and provide information required for permitting. 02. Refer to the revised subconsultant proposal from Cox IMcLain, dated January 7, 2015 for a detailed scope of services. 111. Bid Phase CobbFendley will assist in the bidding of the project. This proposal assumes that the City will use a bidding assistance center and all contract documents will be distributed through the center. CobbFendley may retain a copy for viewing, if desired, but will not be managing the document distribution. Below is a detailed scope of services for bid phase. A. Assist the City in preparing the advertisement for bids. This proposal assumes that the City will coordinate with the local newspapers and pay the fee for the advertisement. B. Attend and conduct a pre -bid conference. Prepare the meeting agenda and meeting minutes. C. Respond to contractors questions during the bidding process. D. Prepare addenda (assume 2) to address contractor questions. E. Attend and conduct the bid - opening. F. Prepare bid tabulation and check calculations. G. Check Contractor References. H. Prepare Recommendation of Award I. Assist the City in obtaining executed contract documents. IV. Construction Phase The City proposes to bid this project utilizing the Competitive Sealed Bid method. CobbFendley will provide construction administration and observation assistance the City. This proposal does not include inspection services. This proposal assumes a construction duration of nine (9) months. Below is a detailed scope of services. A. Attend and conduct a preconstruction conference. CobbFendley will prepare the agenda, take notes, and prepare the meeting minutes. B. Attend periodic progress meetings. Assume monthly progress meetings for a total of nine (9). C. Attend periodic site visits. Assume monthly site visits (not coincident with progress meetings) for a total of nine (9). D. Review project submittals/shop drawings. CobbFendley will review each submittal twice. If the Contractor requires a third submittal, it will be reviewed as an additional service and at the Contractor's expense, as will be written in the contract documents. This proposal assumes 20 (20) submittals. E. Review pay estimates. CobbFendley will coordinate with the City's inspector on accurate quantities and review the pay estimates for accuracy. Assume nine (9). F. Respond to Requests for Information (RFI). CobbFendley will coordinate with the City and Contractor on RFIs and respond with clarifications as needed. This proposal assumes ten (10) RFIs. G. Change Orders. CobbFendley will assist the City in negotiation and preparation of change order documents, should they be necessary. This proposal assumes three (3) change orders. H. Final Walk Through and Punch List. CobbFendley will attend the final walk through and coordinate with the City's inspector on the punch list items. I. Project Close Out. CobbFendley will assist the City on closing out the contract, reviewing the final pay application and affidavits, and preparing the Concurrence Letter. J. Record Drawings. CobbFendley will prepare a set of record drawings based on the Contractor's redlines in the field. K. Construction Materials Testing (CMT) for this project is not been included in this contract. Easement Acquisition CobbFendley will provide easement acquisition services on an as needed basis. These services include all activities required to acquire each easement including gathering information concerning each property, meeting with the property owners, negotiating with the property owners, any necessary release of liens and judgments, etc., presenting offers to property owners and negotiating final offer, and taking easement to closing. All negotiations will follow rules and regulations of SB18. The following services are anticipated in the parcel acquisition and fees for such are shown on the attached exhibit. These services will be charged at an hourly rate and not to exceed the stated fee without prior City Staff approval. • Right of Entry (ROE) Coordination: • Prepare ROE letters for each affected property and send to each landowner by Certified Mail. • Compile and maintain a list of affected property owners. • Coordinate with the land owner, City of Schertz, survey, geotechnical and archeology field crews regarding property visitation schedule. • Title Commitments • Easement Acquisition: • Prepare a property value, based on the current tax rolls and then send an offer package to each landowner by Certified Mail (as required by law). • Attempt to meet in person with each Owner so as to build rapport with them. • Be the point of contact for any questions that they have. We will coordinate with the City to obtain the information that they are requesting, but will handle all interactions with the Owners. We will pass on any requests to the City but will continue to be the one that responds to them so as to limit the City's time spent dealing with the Owners. • Provide a recommendation to the City for all counters /requests of property owners based on our experience on similar projects /parcels. • Coordinate with all conflicting property interest holders to obtain the necessary releases /subordinations. For instance, if there is a mortgage and lien on the property, we will coordinate with the lender to obtain the Subordination of Lien and handle the recordation of that document with the signed Easement. • Should we be unable to reach an agreement, then we will coordinate with the Appraiser to get the property appraised and will provide the Owner with a Final Offer by Certified Mail (as required by law). Appraisals: o Only needed if we are unable to reach an agreement with any property owners using the approach mentioned above. Should Condemnations be needed, the City may retain CobbFendley for condemnation support at an hourly rate to be determined at that time. Task Preliminary Engineering Design Phase Design Plans Topographic & Boundary Survey Easement Metes and Bounds Geotechnical Investigation Environmental Investigation Total Design Phase Bid Phase Construction Phase Expenses Engineering Services Total Easement Acquisition Services Right of Entry Coordination Title Commitments Easement Acquisition Services Appraisal (if needed) ATTACHMENT 2 PROJECT COST $500jparcel (not to exceed) $750/parcel (not to exceed) $4,000Jparcel (not to exceed) $1,800jparcel (not to exceed) Easement Acquistion Services Total (not to exceed) Fee $23,150.00 $300,610.00 $111,610.00 $44,500.00 $28,075.00 $15,132.00 $499,927.00 $13,295.00 $46,430.00 $7,045.40 $589,847.40 assuming 26 parcels $13,000.00 $19,500.00 $104,000.00 $46,800.00 Total Fee (not to exceed) $773,147.40 womF..E. ft.WW., h-una Feo E¢IMab Werk¢M1eat X529115 w¢m,� e¢mn�9ww u¢a v�¢�en cum WEI �i•ii�ii��ii��� w¢m,� e¢mn�9ww u¢a v�¢�en Wnmen Hollering Waerowatar Line Eea Estimate WwkaMe! asnsns �oOO������ ©i���� �aoo������ad�� ®�s���������a���Q -�- ��40� ®�������� �������������s������ ®A ��oo���������������� ® ® ®sa ®� ® ®®oa ®® ��o�o����������� ®��� �����os���������� ®��� ® ��0�0���i������ ® ®���®�® ®mom ®�e�® ®���� �o ©�� ®����������� �� ©o���������������® ��m�������������� ®��� �� ��4 ©a��s�������� ©�0������ ®��� ®��� a�® e® ®®moo � ��oO��������0���� ��0 ©�0������ -��� � �0 ©�i�� �����0 ®���� ��00���������� ® ®w ® ® ® ® ® ® ® ® ®® A® � 1 ® �® ® ® ®e® ®sue ® ®�® ��0���0��0������� ��A��������� ®��� �����������i�� � ® ® ®� ® ®® ����ww�������w������� �� ©o�������ai�� �� ©0�������A� �� ©0�0���� ©�� ��4 ©������00� Women Holleelrg Waeteweter floe Fee EStimam Worksheet 05�29I15 Bow ®000 ®�000�0�® 01 al sk ep s. . . .. . ....... ...... . ... -------- ........ . .. � .. I r` � a Ir s I J I I I �__� �...� � I 1 I � � _..€ i _ l � �� �� {Y �_ ._ ._. g s ~..... f € (� � o....l� v...i� ? � I,v � � �$ I,� $ � (3 i._,�3 � € I= i � � (� to .. 3 13 4 I3 LL I I Is tp s s Is 9 ;l Az 4V-- o dl 32 sg '57 7F i9 14, II lz g 4i 12 z I �m rj 'A [m IR m Ig g ATTACHMENT 3 BILLING RATE SCHEDULE t0BB, FENDLEY & ASSOCIATES. INC. 2014 STANDARD RATE SCHEDULE #660 danuary 1, 2014-- December 31, 2014 Principal / Chief Engineer ........... ............................. .. ( Professional VIII)* .................... $250,00/HR Senior Engineer ....... ............................... ..................(Professional VII)* ..................... $235.0011-IR Senior Project Manager ......................... ..................(Professional VI)*_ .................... $200.00 /HR Project Manager ...... ............................... ..................(Professional V) %...........,....,.... $180.00 /HR Senior Hydrologist .. ............................... ..................(Professional V)* ....................... $180.00 1HR Project Engineer IIi .. ............................... ..................(Professional IiI) *....................,.. $145.00/1-111 Project Engineer iI . ............................... ..................(Professional 11) *.,...,.................. $125.00/HR Project Engineer i .... ............................... ..................(Professional 1) *,.........,.............. $105.00 /HR Senior Technician .......... ..........I ............................ ,.... (Technician IV)* ........................ ,$120.001HR Technician III ......... ............................... ....................(Technician Iii) *.....................,... $105,00/HR Technician I i ........... ............................... ................... (Technician I])*., ........... ......... $95.00 1HR Technician i . .......................... .. .............................. (Techn €clan 1)* ............................. $75.0011-IR Licensed State Land Surveyor .. ............................... (Professional VI)* ...........,.......... $200.00 /HR Registered Professional Land Surveyor ................... (Professional IIi) * ......... .............. $145,00 /HR 4 -Man Survey Crew ...................................................................... ............................... $165.001HR 3 -Man Survey Crew ................. ............................... ................. ............................... $145.001HR 2 -Man Survey Crew ..................................................................... ............................... $125.00 /HR 1 -Man Survey Crew ...................................................................... ............................... $105.001HR Construction Manager ................. ......... .................. (Professional IV)* ...................... $165.001HR Senior Field Construction Observer ....... .................. (Professional I) *.......................,. $105.001HR Field Construction Observer ................. ....................(Technician Ii ) *............................ $90.001HR Utility Specialist ....... ............................... ..................(Professional 11) *...,..................., $125.00/HR Telecommunications Designer ............. ....................(Technician ll) * .............. .............. $95.00 /HR' Telecommunications Fleldman ............. ....................(Technician J) * ................... ,....... .,$75.00 /HR GIS Manager ........... ............................... ..................(Professional III) *.. .......... ... ........ $145.00 /HR GISAnalyst ............ ............,.................. ....................(Technician llr..,... ..... ....,............ $95.00/HR Right-of-Way Agent... .......................... .............. _._ ............... ............ _ ........ ...... $110,00 /HR Administrative................................................................................. ............................... $90.00 /HR Cierical............................................................................................ ............................... $65.00 1HR * Categorylabals'Notsssional xrr' ate. are Interim deslgnaUons W2014 and are to be Imptemented In lieu Oprevious postdon gods In 2015, EXHIBIT B to CiTY OF SCHERT2 ON -CALL ENGINEERING SERVICES MASTER AGREEMENT COBB, FENDL,EY & ASSOCIATES, INC. 2014 STANDARD FATE SCHEDULE #660 January 1, 2014 - December 31, 2014 (Continued) jiJUBSURFACE UTILITY ENGINEERING Level C & D (Without Level B) ............. .... ............... ......... .................. ............................ $0,45 /Foot Level B - Designation (Without Level C & D) ........ ............................................ .. ....... ...$1.93 /Foot Level A - Location (Non - Destructive Excavation), ➢ Vertical Depth: 0 Ft, - 5 Ft . ................... ............................... ....................$1,125 /Hole 5 Ft, - 8 Ft.._ .. .......... ......................... -.,,.. ...,,,,............,$1,580 /Hole 8 Ft. -- 13 Ft . ....... .......................... ................ .... ... ............ $1,825 /Hole 13 Ft.-- 20 Ft. ...... > .... ____ ........... ....... .................. ...........$2,510 /Hole > 20 Et . ....................................................... ................... $3,800 /Hole GroundPenetrating Radar ..... ........... ................... ..... . ....... ... I ....... ,,..,....,........ ..,,,,............. $250 /HR SUE Technician (With Equipment) ......- ............................................. ........... >,,.,............... $981HR Vacuum Excavation Truck with 2 Technicians.........„ ............................... ........................$250 /HR Traffic Control Officer ................................................................. ..............................@ Cost + 10% Traffic Control (Lane Closures, etc.) ........ ............... ......... ...... <. >.......................... To Be Negotlated Permits (Local, State, etc,). .........................................,,.,...,... ...........,.................,@ Cost+ 10% Designation & Traffic Control Vehicles ........................................... ............................... $3.40 /Mite LocationVehicles- ........ ................. - ............................... ..,, ............................... $6.80 /Mile REIMBURSABLE EXPENSES TechnologyFee C) ................>......,.,.....,.,..,.........,,,,,.,......,.,............. ,..,,.,,....,,,,............... $3.75 /HR Consultant or Specialty Contractor (Outside Firm) .................... .......,..,,,,..,..,,,,.,.....@ Cost + 10% Courier, Special Equipment Rental .............................. .............. : .......... - ................. @ Cost + 10% Reasonable Out of Town Travel Expenses (Air, Hotel, Rental, etc.) .. ............................... @ Cost Mileage (Standard Car or Truck) .......... ............................... ............................ IRS Approved Rate Per Diem for Out of Town Travel (Per DaylPerson) .............................. ............................$35 /Day TitlePlant Charges ................ - ........................................ ...,,........ ,......... ........ ,....... @ Cost + 10% Other Misc. Expenses Related to the Project ............................ ..............................@ Cost + 10% In -House Reproduction: Copies (Up to 11" x 17') ................... ................... - ........ . .............. .................. $0,15 1Each > Color Prints (Up to 11 "x 17") ... ... ....... ............................... ..........................$1.50 /Each ➢ Color Prints (Larger than 11 "x 17") ............... . ....... ......................... ....,,......... $3.00 /Sq. Ft, > Bluelines (All Sizes) ............ ........................ ....................,,,........ ....,,,,.............$1.00 /Each BondPrints (All Sizes) ......................... ........................ ............................... .$2.00 /Fach > Mylar Prints .............................. .................... — ...................................... ,,...,...$12.00 /Each > Vellum Prints .... . > ........................... -. ,.,...,...........,.....,.............,.. ...................,,$9.001Fach (")Tacbnology charges added to each billable man -hour. RESOLUTION 22 -R -96 EXHIBIT B AMMENDMENT 5 TO WOMAN HOLLERING CREEK PROJECT AGREEMENT MODIFIED SCOPE AND FEE OF CONSTRUCTION PHASE SERVICES I. Construction Phase Additional Services A. Respond to Requests for Information (RFIs). CobbFendley will coordinate with the City and Contractor on RFIs and respond with clarifications as needed. The total number of RFIs is assumed to be sixty (60). B. Additional Engineering services related to revisions requested on Site Plan for proposed lift station. C. Survey update to match updated conditions at tie in locations. Basis of Compensation Description Cost Respond to Requests for Information $63,951 Lift Station Site Plan Revisions $5,666 Survey and Design Update $9,428 Total Modification to Construction Phase Services $79,045 IN WITNESS WHEREOF, the parties to this Agreement hereby execute this Amendment to the Agreement effective as of , 2022 (the "Effective Date "). CITY OF SCHERTZ CITY MANAGER CONSULTANT Consultant Woman Hollering Wastewater Line SA5 Additional Construction Tasks Fee Estimate Worksheet 6/15/2022 Woman Hollering WW Line Project Page 1 of 1 Agenda No. 4. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: Emergency Medical Services Subject: Resolution No. 22 -R -89 - Consideration and /or action approving a resolution by the City Council of the City of Schertz, Texas authorizing an interlocal agreement with the City of Midlothian, for cooperative purchasing services, and other matters in connection therewith. (M. Browne /J. Mabbitt) BACKGROUND The purpose of cooperative purchasing groups is to obtain the benefits and efficiencies that can accrue to members, comply with State bidding requirements, and identify qualified vendors of commodities, goods, and services. The City of Schertz currently participates in several purchasing cooperatives, such as BuyBoard and HGAC. Authority for such participation is granted under Texas Government Code §§ 791.001 et seq as amended. Cooperative Purchasing Services under this interlocal agreement (ILA) are extended to all Texas State, City or County Government Agencies, or any other Local Government Entity as defined in the Texas Government Code§ 791.003. In accordance with the Interlocal Cooperation Act, all ILAs must be approved by an entity's governing body. Additionally, Subchapter F, Chapter 271.1.02 of the Texas Local Government Code, "Cooperative Purchasing Program Participation," provides that a local government may participate in a cooperative purchasing program with other local governments or a local cooperative organization established to provide local governments access to contracts with vendors for the purchase of materials, supplies, services or equipment. Simply, purchasing cooperatives allow for substantial savings to be realized by volume purchasing of specific commodity items. In researching opportunities for purchasing medical supplies for Schertz EMS, we found that Bound Tree Medical provides a significant number of the supplies needed by EMS. BoundTree participates in several group purchasing cooperative contracts but in a review of the discounts offered on those contracts, it was found that the City of Midlothian had the most cost effective pricing. As such, the City of Schertz desires to enter into an agreement with the City of Midlothian to utilize their pricing related to EMS medical supplies. GOAL The City has reviewed the benefits of participating in this cooperative and has concluded that these programs will provide the best value to the City through volume discounts. COMMUNITY BENEFIT Purchasing cooperatives assist local governments in reducing costs through volume purchasing. Additionally, City resources are conserved and purchasing efficiencies are maximized through use of a streamlined procurement process. ki liyhlE l' WK 91a1 9014010h/10112i17D117_Tei I[Ilk, Consideration and /or action approving a resolution by the City Council of the City of Schertz, Texas authorizing an interlocal agreement with the City of Midlothian, for cooperative purchasing services. FISCAL IMPACT There is no cost to enter into an interlocal agreement with the City of Midlothian. RECOMMENDATION Staff recommends Council approval of Resolution 22 -R -89 authorizing an interlocal agreement with the City of Midlothian, for cooperative purchasing services. Attachments Midlothian Supply Agreement ILA Resolution 22 -R -89 The non-performing Party agrees to use commercially reasonable efforts to recommence EXECUTED this of _D&,vnb—ec--, 20zo City of i 1 t ian, Texas HAB�. �## 6% FIRE DEPARTMENT MEDICAL SUPPLIES ICID 2020-28 IllUvolaY! employees, unless such clarification or change is provided to bidders in written addendum form from the CitN EXHIBIT &&W Caalr i MeSTiffiTSC tif �' iM r r r ■ DEPARTMENT SUPPLIES MEDICAL " 11"O 11 �' � y► FOR MINORITY AND/OR OWNED BUSINESS ENTERPRISES *NotApplicable Cro be completed only Ir applicable) Minority Or Warnan Owned ti4necc FntwmrlcPC nrw Pn/rnilmnarl rn we:Al- 6.:,._ Ab - City of Midlothian Price II To Whom It May r w Sincerely, Brian LaDuke, President, Emergency _ Preparedness a 3 fl oil s� 3 x4t� B o u n d Tre e Your Partner InEMS 5404Tc1181e Coasting Blvd. Dublin. ON x13010 514760SO00 a.boundirs®cum Customer Service Bound Tree Your Panner In EMS 6000 Tuttle Crossing Blvd Dublln,OH43DIS 614,766 SfAO www bounduss com Product Return Information INTERLOCAL AGREEMENT This lnterlocal Agreement ( "Agreement ") is made and entered into this 13`h day of September, 2022, by and between the CITY OF SCHERTZ, Texas (hereinafter called "SCHERTZ "), and the CITY OF MIDLOTHIAN, Texas (hereinafter called "CITY "), each acting by and through its duly authorized officials: WHEREAS, SCHERTZ and CITY are both governmental entities engaged in the purchase of goods and services, which is a recognized governmental function; WHEREAS, SCHERTZ and CITY wish to enter into this Agreement pursuant to Chapter 791 of the Texas Government Code (hereinafter "lnterlocal Cooperation Act ") to set forth the terms and conditions upon which SCHERTZ and CITY may purchase various goods and services commonly utilized by each party; WHEREAS, participation in an interlocal agreement will be highly beneficial to the taxpayers of SCHERTZ and CITY through the anticipated savings to be realized and is of mutual concern to the contracting parties; WHEREAS, SCHERTZ and CITY have current funds available to satisfy any fees owed pursuant to this Agreement. NOW, THEREFORE, in consideration of the foregoing and the mutual promises, covenants and obligations as set forth herein; SCHERTZ and CITY agree as follows: 1. SCHERTZ and CITY may cooperate in the purchase of various goods and services commonly utilized by the participants, where available and applicable, and may purchase goods and services from vendors under present and /or future contracts. 2. SCHERTZ and CITY shall each be individually responsible for payments directly to the vendor and for the vendor's compliance with all conditions of delivery and quality of purchased items under such contracts. 3. Notwithstanding anything herein to the contrary, participation in this Agreement may be terminated by any party upon thirty (30) days written notice to the other participating party(ies). 4. The undersigned officer and/or agents of the party(ies) hereto are duly authorized officials and possess the requisite authority to execute this Agreement on behalf of the parties hereto. 5. This Agreement may be executed separately by the participating entities, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. 6. This Agreement shall become effective on the day and year first written above (the "Effective Date "). The primary tern of this Agreement shall be for one (1) year, commencing on the Effective Date and terminating on September 30, 2023, and shall thereafter automatically renew for successive one -year terms, unless terminated according to the terms set forth in Paragraph 3. 7. To the extent allowed by law, each party agrees to release, defend, indemnify, and hold harmless the other (and its officers, agents, and employees) from and against all claims or causes of action for injuries (including death), property damages (including loss of use), and any other losses, demands, suits, judgments and costs, including reasonable attorneys' fees and expenses, in any way arising out of, related to, or resulting from its performance under this agreement, or caused by its negligent acts or omissions (or those of its respective officers, agents, employees, or any other third parties for whom it is legally responsible) in connection with performing this agreement. 8. The laws of the State of Texas shall govern the interpretation, validity, performance and enforcement of this Agreement. 9. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement is for any reason held by a court of competent jurisdiction to be contrary to law or contrary to any rule or regulation having the force and effect of the law, the remaining portions of the Agreement shall be enforced as if the invalid provision had never been included. 10. This Agreement embodies the entire agreement between the parties and may only be modified in writing executed by both parties. 11. This Agreement shall be binding upon the parties hereto, their successors, heirs, personal representatives and assigns. Neither party will assign or transfer an interest in this Agreement without the written consent of the other party. 12. It is expressly understood and agreed that, in the execution of this Agreement, neither party waives, nor shall be deemed hereby to have waived any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. By entering into this Agreement, the parties do not create any obligations, express or implied other that those set forth herein, and this Agreement shall not create any rights in parties not signatories hereto. 13. The declarations, determinations and findings declared, made and found in the preamble to this Agreement are hereby adopted, restated and made part of the operative provisions hereof. EXECUTED on this the 13th _ day of September 12022. CITY OF SCHERTZ: CITY OF MIDLOTHIAN: By: By: Name: Dr. Mark Browne Name: Title: City Manager Title: _NR T.W•: i# CITY OF SCHERTZ: City of Schertz Attn: Dr. Mark Brown, City Manager 1400 Schertz Parkway Schertz, Texas 78154 CITY OF MIDLOTHIAN City of Midlothian 104 W Ave E Midlothian, TX 76065 RESOLUTION NO. 22 -R -89 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN INTERLOCAL AGREEMENT WITH THE CITY OF MIDLOTHIAN, FOR COOPERATIVE PURCHASING SERVICES, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, it is the desire of the aforesaid parties to comply with and further the policies and purposes of the Interlocal Cooperation Act; and WHEREAS, Subchapter C, Chapter 791.025 of the Texas Government Code, provides in relevant parts as follows: (a) A local government, including a council of governments, may agree with another local government or with the state or a state agency, including the comptroller, to purchase goods and services. (b) A local government, including a council of governments, may agree with another local government, including a nonprofit corporation that is created and operated to provide one or more governmental functions and services, or with the state or a state agency, including the comptroller, to purchase goods and any services reasonably required for the installation, operation, or maintenance of the goods. This subsection does not apply to services provided by firefighters, police officers, or emergency medical personnel. (c) A local government that purchases goods and services under this section satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and services. WHEREAS, Subchapter F, Chapter 271.102 of the Texas Local Government Code, "Cooperative Purchasing Program Participation," provides that a local government may participate in a cooperative purchasing program with other local governments or a local cooperative organization established to provide local governments access to contracts with vendors for the purchase of materials, supplies, services or equipment; and WHEREAS, the City of Schertz desires to contract with the City of Midlothian for pricing related to medical supplies; and WHEREAS, the City of Schertz has reviewed the benefits of participating in these cooperatives and has concluded that the programs will provide the best value to the City through volume purchasing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes execution and delivery of the Agreement with the City of Midlothian in substantially the forms set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 13 ' day of September 2022. CITY OF SCHERTZ, TEXAS RALPH GUTIERREZ, Mayor ATTEST: City Secretary, Brenda Dennis EXHIBIT A Agenda No. 5. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: Library Subject: Resolution No. 22 -R -106 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a Public Library Interlocal Agreement with Guadalupe County. (S. Gonzalez /M. Uhlhorn) . Z1 The City of Schertz and Guadalupe County have had an interlocal agreement regarding the provision of library service to County residents since 1981. The Commissioners' Court has long held the view that library services are beneficial to all County residents and has entered into agreements with each of the three public libraries in the County to provide library service to all its residents for many years. The proposed Interlocal Agreement is for one fiscal year, from October 1, 2022 through September 30, 2023. The agreement can be terminated by either party with written notice not less than 30 days prior to the agreement's end. The majority of Schertz Library cardholders (72.23 %) live in Guadalupe County within the city limits of the cities of Schertz, Cibolo, and Selma, and are entitled to use the Schertz Library as a result of Schertz resident status, or as a result of agreements the City of Schertz has with the other cities. Library cardholders living in other areas of Guadalupe County account for 3.52% of total library cardholders. As a reminder, the City of Cibolo has provided funding for the Schertz Library since the late 1.990s.The FY 2023 agreement is anticipated to be in the amount of $40,000. The City of Selma has provided funding since 2009 and the FY 2023 amount will be approximately $24,000. One other item of note—it has been the Schertz Library's practice to allow residents of the State of Texas to use the library free of charge. Out -of -state residents pay $15.00 per person per year to have full access to all resources. The Texas State Library has a program called Texshare in which Schertz participates. The program allows Schertz Library cardholders to have access to resources, though often on a limited basis, at other participating libraries, including the San Antonio Public Library System, Seguin Library and the New Braunfels Library System. GOAL The goal is to eliminate digital divide and provide educational opportunities for all County residents by providing access to library services without duplication of effort on the County's part. Contracting with existing library service providers is an efficient way to provide service, while at the same time, it helps offset our own operational costs. CKl7►l lU Cllel1l 1411.3 O 01 a I The Schertz Public Library fills a significant community need by providing quality of life opportunities for area families and individuals. Services include circulation of books and other media, access to digital content, public computers and Internet, educational programs, and reference services. This Interlocal agreement is mutually advantageous to both the County and the City. It allows the County to efficiently and economically provide library service to its residents who would not otherwise have it, and the City receives funds that help offset operating costs for its residents. SUMMARY OF RECOMMENDED ACTION Staff recommends re- authorizing the Public Library Interlocal Agreement with Guadalupe County as it is mutually beneficial. FISCAL IMPACT The County will pay the City $217,152.00 in monthly installments of $18,096.00 for Library Services as outlined in the ILA under section III, Consideration. The proposed Schertz Library budget is $1,292,795 for FY23. RECOMMENDATION Staff recommends adoption of Resolution 22 -R -106 authorizing the Public Library Interlocal Agreement with Guadalupe County to permit all citizens of the County to utilize the City's library facilities. Attachments Guadalupe Co ILA Resolution Guadalupe Co ILA RESOLUTION NO. 22 -R -106 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PUBLIC LIBRARY INTERLOCAL AGREEMENT WITH GUADALUPE COUNTY, TEXAS, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City Council (the "City Council ") of the City of Schertz (the "City ") has determined that it is in the best interest of the City to enter into a Public Library Interlocal Agreement with the Guadalupe County, Texas (the "County "), permitting the citizens of the County to utilize the services of the City's public library; now, therefore, I'll alt 11FY0]1li/a03 W/1Y11mfll awKol a ilk [fll we] 01I:Imfll &we]IF.YN 1a a M1Iamf.YIII M Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Public Library Interlocal Agreement with Guadalupe County in substantially the form set forth on F,xhihit A Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 13th day of September, 2022 CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, TRMC, CMC City Secretary (CITY SEAL) SCHERTZ Selma ILA Library.doc EXHIBIT A PUBLIC LIBRARY INTERLOCAL AGREEMENT See attached SCHERTZ Selma ILA Library.doc A -1 STATE OF TEXAS § COUNTY OF GUADALUPE § 100- 630 - 800.4945 PUBLIC LIBRARY INTERLOCAL AGREEMENT BETWEEN GUADALUPE COUNTY AND THE CITY OF SCHERTZ This Public Library InterLocal Agreement, effective as of the date of final execution (hereinafter referred to as "Agreement "), is between Guadalupe County (hereinafter referred to as "County "), Texas, and the City of Schertz, (hereinafter referred to as "City "), Texas. WHEREAS, the City has an established public library and has for several years provided free public library services to all citizens of the County residing in or near the City by informal agreement with the County; and WHEREAS, the County and the City have determined to enter into this Agreement relating to the provision of free public library services (hereinafter referred to as "Library Services "), to the citizens of the County, and to set out the purposes, terms, rights, objectives, duties, and responsibilities of the County and the City with respect thereto; and WHEREAS, the County and the City have determined that the provision of the Library Services is a public purpose and within their statutory powers of government; and WHEREAS, the County and City are political subdivisions of the State of Texas, and are authorized to execute this Agreement pursuant to Texas Government Code 791.001 et. seq, as amended, and Local Government Code Section 323, as amended (the "Act "). NOW, THEREFORE, the County and the City, acting by and through their duly authorized officers, hereby covenant and agree as follows: I. Purpose 1. The City agrees that the established library of the City shall assume the functions of a county library within the County, all as permitted by the Act. 2. The Librarian of the City's established library holds a county librarian's certificate from the Texas Library and Archives Commission, as required by the Act. 3. All public library facilities, books, reading material, and other equipment in the possession of the City's library shall be equally accessible to all residents of the County during the term of this Agreement. 4. All public library facilities, books, reading material, and other equipment currently owned by the City of acquired for use in its established public library during the term of this Agreement shall remain the property of the City. H. Term and Renewal This agreement shall be for a term commencing with effective date of this Agreement through and including October 1, 2022 to September 30, 2023 (the "Initial Term "), unless either party to this Agreement notifies the other party in writing that it wishes to terminate this Agreement. Such notice shall Page - 1 - of Two Pages be provided not less than thirty (30) days prior to the end of the Initial Term or any Renewal Term. III. Consideration 1. In consideration of the City's provision of the Library Services during the Initial Term, the county agrees to pay the City a monthly sum of $18,096.00 (Eighteen Thousand, Ninety -six Dollars and 00 /100) on the 15th day of each month following the effective date of this Agreement. 2. The County and the City agree that the monthly amount payable by the County to the City shall be determined by good faith negotiations between the County and City and that such amount shall be determined not less than thirty (30) days before the end of the Initial Term and each Renewal Term. IV. Authorization The governing bodies of the County and the City have duly authorized this Agreement. V. Severability If any portion of this Agreement shall be declared illegal or held unenforceable for any reason, for remaining portions hereof shall continue in full force and effect. VI. Amendments This agreement represents the complete understanding of the County and the City with respect to the matters described herein, and this Agreement may not be amended or altered without the written consent of both parties. IN WITNESS WHEREOF, the undersigned have entered into the Public Library InterLocal Agreement, effective as stated herein. GUADALUPE COUNTY, TEXAS LN Kyle Kutscher Guadalupe County Judge CITY OF SCHERTZ, TEXAS By: Mark Browne City Manager ATTEST By: Teresa Kiel Guadalupe County Clerk Date: ATTEST By: Brenda Dennis City Secretary Date: Page - 2 - of Two Pages Agenda No. 6. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: Engineering Subject: Ordinance No. 22 -D -38 - Consideration and /or action approving an ordinance by the City Council of the City of Schertz, Texas, providing that the Code of Ordinances of the City of Schertz, Texas be amended by revising Article II, Section 86 -39, Restrictions on Turning.Final Reading (B. James /K. Woodlee) BACKGROUND It has been observed that it is not uncommon for motorists to attempt a u -turn maneuver to change direction from north bound to south bound on Schertz Parkway at the median break at Prairie Lane. City Engineering Staff investigated and determined that the maneuver at that location cannot be made safely in almost any circumstance. Sight distance is not adequate and the width of the median and turn . lane is not wide enough for the turn to be made without veering into an adjacent lane of travel and interfering with other traffic. State law (Texas Transportation Code) grants the authority to the City to regulate turning movements and both State law and City Code Section 86 -39 explicitly prohibit the making of a u -turn where unsafe and/or where a sign is erected pursuant to the authority of the City Council. On August 4, 2022, the Staff presented this case to the Transportation Safety Advisory Commission (TSAC) to request that they make a recommendation to City Council to authorize the location of such a sign. TSAC unanimously voted to recommend the placement of signs in order to explicitly prohibit a -turns in both directions on Schertz Parkway at Prairie Lane. The recommendation prohibits u -turns in both directions. City Council approved this at their meeting of September 6, 2022. GOAL The goal of Ordinance 22 -D -38 is to educate and discourage motorists from attempting an unsafe turning maneuver and to provide an explicit Code reference for citation of the offense. COMMUNITY BENEFIT The elimination of vehicles making a -turns at this unsafe location will provide a safer experience for vehicular and pedestrian traffic on Schertz Parkway. Explicitly prohibiting u -turns by erecting signs at this location will solidify the Police Department's ability to enforce the prohibition of an unsafe turning SUMMARY OF RECOMMENDED ACTION It is recommended that Council enacts this ordinance and authorize Staff to erect signs prohibiting u -turns on Schertz Parkway at Prairie Lane. FISCAL IMPACT The cost impact of this ordinance is minimal and is made up of the cost to supply, install, and maintain two no u -turn signs. RECOMMENDATION Staff recommends that City Council adopt Ordinance 22-D-38 on Final Reading regarding U-turns Prohibited on Schertz Parkway at Prairie Lane. Attachments Ordinance No. 22-D-38 Exhibit ORDINANCE NO. 22 -D -38 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS, BE AMENDED BY REVISING ARTICLE V, SECTION 86 -39, RESTRICTIONS ON TURNING; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it has been established that it is not safe for vehicles to make a U- turn travelling either northbound or southbound on Schertz Parkway at the intersection with Prairie Lane; and WHEREAS, The Texas Transportation Code provides for local authority to regulate or prohibit turning in Section 542.202(a)(7); and WHEREAS, City Engineering Staff and the City of Schertz Transportation Safety Advisory Commission recommend that the City Council establish by ordinance a prohibition on U -turns at the intersection of Schertz Parkway and Prairie Lane and direct Staff to erect the appropriate signage. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. Article II, Section 86 -39 of the Code of Ordinances, Restrictions on turning is amended to add the following: (d) U -turns are specifically prohibited at the following locations: On Schertz Parkway at Prairie Lane, both directions Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance authorized herein are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication requited by law. PASSED ON FIRST READING, THIS 6t" DAY OF SEPTEMBER 2022. PASSED APPROVED ON FINAL READING, THIS DAY OF SEPTEMBER 2022, CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Ordinance 22-R-38, Authorizes the erection of signs to prohibit u-turns on Schertz Parkway at Prairie Lane Agenda No. 7. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: Public Affairs Subject: Resolution No. 22 -R -88 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a contract with Walsworth for Schertz Magazine and Parks & Rec Fun Guide printing services. (S. Gonzalez /L. Klepper) BACKGROUND Created in 2008, Schertz Magazine is a monthly popular lifestyle /entertainment /community events publication wholly owned and operated by the City of Schertz and produced internally by the Schertz Public Affairs Department. It serves as the primary dissemination source for government information in the community. The Parks and Rec Fun Guide was created in the spring of 2018 and highlights all the exciting events, programs, and recreational opportunities in the City of Schertz. The Guide is polybagged and mailed with the magazine. The current printing agreement with Walsworth for printing services expires on September 30, 2022. In order to secure a new agreement for printing a formal procurement (RFP) for printing services was published on June 1, 2022 with a closing date of July 7, 2022. Due to rising printing costs, staff included multiple printing specs in the RFP to evaluate pricing and see where costs could be minimized. A total of three firms submitted bids and City staff from Public Affairs, Parks & Recreation and the City Manager's Office evaluated the bids. The bids were scored on several criteria including the firm's qualifications, abilities, and references, the quality of proposed services, the responsiveness of the proposal, and the overall price. After evaluation, the scores were compiled, and Walsworth was the highest scoring firm with a proposed price for Schertz Magazine printing of $0.43 per print per issue or $81,984.00 annually and a proposed price of $0.30 per print per issue or $14,400.00 annually for the printing /polybagging of three Parks and Rec Fun Guides plus an annual shipping charge estimated at $1.5,000.00 for a Grand Total of $111,384.00. Magazine costs are offset by advertising revenue which is projected to be $125,000.00 annually. These two print projects (Schertz Magazine and the Parks & Rec Fun Guide) are funded through separate line items in the Public Affairs budget. The Parks and Rec Fun Guide is based on a 16 -page print publication and is funded by the Public Affairs Printing and Binding budget. Schertz Magazine pricing is based on a 32 -page print publication and is funded through the Printing Services budget. As discussed at the City Council Budget Retreat on August 5, staff recommends the reduced magazine page count to mitigate the rising costs associated with paper. Schertz Magazine will be redesigned in the new 32 -page format for the November issue. City staff believes that Walsworth offers the best qualified proposal based on the evaluation criteria and recommends City Council authorize the City Manager to enter into a contract with Walsworth for printing services. Staff is only seeking to contract for Schertz Magazine and the Parks and Rec Fun Guide print services as this firm specializes in catalog publication printing. For smaller print jobs City staff will continue to seek informal quotes and award the project to the lowest bidder. GOAL The City desires to enter into an agreement with Walsworth for the printing and shipping of Schertz Magazine and the Parks and Rec Fun Guides. Scope of work will include proper printing and assembly of monthly editions of Schertz Magazine and 2 to 3 issues of the Parks and Rec Fun Guide. COMMUNITY BENEFIT Staff will continue to communicate the City's message(s) to Schertz residents through Schertz Magazine, the City's most successful communication tool. Schertz residents will continue to receive both Schertz Magazine and the Parks and Rec Fun Guides at a reduced cost overall. SUMMARY OF RECOMMENDED ACTION Staff recommends Council approval of Resolution 22 -R -88 authorizing the City Manager to enter into a three -year agreement with the option to renew for two (2) additional terms of one (1) year each with Walsworth for Schertz Magazine and Parks and Rec Fun. Guide printing services. FISCAL IMPACT Expenditures under this agreement will be based on the price list included in the attached agreement. The printing of Schertz Magazine will be funded through available and approved funding in the Public Affairs Printing Services budget and shipping costs will be funded through the Public Affairs Postage Services budget. The Parks and Rec Fun Guides will be funded through available and approved funding in the Public Affairs Printing and Binding budget. RECOMMENDATION Staff recommends Council approval of Resolution 22 -R -88. Attachments Service Agreement Walsworth Resolution 22 -R -88 CITY OF SCHERTZ THE STATE OF TEXAS § GUADALUPE COUNTY § This Service Agreement ( "Agreement ") is made and entered by and between the City of Schertz, Texas, (the "City ") a Texas municipality, and Walsworth Publishing Company, Inc ( "Contractor "). Section 1. Duration This Agreement shall become effective upon the date of the final signature affixed hereto and shall remain in effect through. September 30, 2025 with the option to renew for two (2) additional terms of one (1) year each, based on mutual agreement between City and Contractor, unless terminated as provided for in this Agreement. Section 2. Scope of Work (A) Contractor shall perform the Work as more particularly described in the Scope of Work attached hereto as Exhibit "A ". The work as described in the Scope of Work constitutes the "Project ". (B) The Quality of Work provided under this Agreement shall be of the level of quality performed by Contractors regularly rendering this type of service. (C) The Contractor shall perform its Work for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Contractor may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent Contractor or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation (A) The Contractor shall be paid in full upon completion of the projector in the manner set forth. in Exhibit "A" and as provided herein. (B) Billing Period. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment Act "), payment is due within thirty (30) days of the City's receipt of the Contractor's invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. (C) Reimbursable Expenses. Any and all reimbursable expenses related to the Project shall be included in the scope of Work (Exhibit A) and accounted for in the total contract amount. (D) Payments Subject to Future Appropriation. This Agreement shall not be construed as a commitment, issue, pledge or obligation of any specific taxes or tax revenues for payment to Contractor. CITY OF SCHERTZ PAGE 1 Walsworth Publishing Company, Inc Service Agreement (1) All payments or expenditures made by the City under this Agreement are subject to the City's appropriation of funds for such payments or expenditures to be paid in the budget year for which they are made. (2) The payments to be made to Contractor, or other expenditures under this Agreement, if paid, shall be made solely from annual appropriations of the City as may be legally set aside for the implementation of Article III, Section 52 -a of the Texas Constitution or Chapter 380 of the Texas Local Government Code or any other economic development or financing program authorized by statute or home rule powers of the City under applicable Texas law, subject to any applicable limitations or procedural requirements. (3) In the event the City does not appropriate funds in any fiscal year for payments due or expenditures under this Agreement, the City shall not be liable to Contractor for such payments or expenditures unless and until appropriation of said funds is made; provided, however, that Contractor, in its sole discretion, shall have the right but not the obligation to terminate this Agreement and shall have no obligations under this Agreement for the year in respect to which said unappropriated funds relate. (4) To the extent there is a conflict of this Section and any other language or covenants in this Agreement, this Section 3 shall control. Section 4. Time of Completion The prompt completion of the Work under the Scope of Work relates is critical to the City. Unnecessary delays in providing Work under a Scope of Work shall be grounds for dismissal of the Contractor and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Contractor prior to the time of termination. Section 5. Insurance Before commencing work under this Agreement, Contractor shall obtain and maintain the liability insurance provided for below throughout the term of the Project plus an additional two years. Contractor shall provide evidence of such insurance to the City. Such documentation shall meet the requirements noted in Exhibit B. Contractor shall maintain the following limits and types of insurance: Workers Compensation Insurance: Contractor shall carry and maintain during the term of this Agreement, workers compensation and employer's liability insurance meeting the requirements of the State of Texas on all the Contractor's employees carrying out the work involved in this contract. General Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Contractor or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. CITY OF SCHERTZ PAGE 2 Walsworth Publishing Company, Inc Service Agreement Automobile Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of this contract by the Contractor or its employees. Subcontractor: In the case of any work sublet, the Contractor shall require subcontractor and independent contractors working under the direction of either the Contractor or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Contractor. Qualifying Insurance: The insurance required by this Agreement shall be written by non - assessable insurance company licensed to do business in the State of Texas and currently rated "B +" or better by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a "claims made" form. Evidence of such insurance shall be attached as Exhibit "C ". Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured's obligation to maintain such insurance. Section 6. Miscellaneous Provisions (A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this Agreement or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Contractor of any responsibility for work done by such subcontractor. (B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish the City with satisfactory proof of compliance. (C) Independent Contractor. Contractor acknowledges that Contractor is an independent contractor of the City and is not an employee, agent, official or representative of the City. Contractor shall not represent, either expressly or through implication, that Contractor is an employee, agent, official or representative of the City. Income taxes, self - employment taxes, social security taxes and the like are the sole responsibility of the Contractor. (D) Non - Collusion. Contractor represents and warrants that Contractor has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Contractor further agrees that Contractor shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the Work performed by Contractor under or related to this Agreement. If any such gift, bonus, commission, money, CITY OF SCHERTZ PAGE 3 Walsworth Publishing Company, Inc Service Agreement or other consideration is received by or offered to Contractor, Contractor shall immediately report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Contractor under or pursuant to this Agreement. (E) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such parry (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after the claiming parry becomes aware of the same, and if the claiming parry fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (F) Conflict of Terms. Scope of work: In the case of any conflicts between the terms of this Agreement within the Scope of Work, this Agreement shall govern. The Scope of Work is intended to detail the technical scope of Work, fee schedule, and contract time only and shall not dictate Agreement terms. Other Agreements between parties: In the case of any conflicts between the terms of this Agreement and wording contained within any other attachment, amendment, and agreement executed between the parties in conjunction with this Agreement, this Agreement shall govern. (G) Non - Boycott of Israel. Pursuant to Section 2270.002 of the Texas Government Code, Contractor certifies that either (i) it meets an exemption criterion under Section 2270.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the contract resulting from this solicitation. Contractor shall state any facts that make it exempt from the boycott certification as an attachment to this agreement. Relevant definitions from the bill: "Company" means a for - profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli - controlled territory, but does not include an action made for ordinary business CITY OF SCHERTZ PAGE 4 Walsworth Publishing Company, Inc Service Agreement purposes. (H) Non - Boycott of Energy. Pursuant to Texas Senate Bill 13 (2021), Contractor certifies that either (i) it does not boycott Israel and will not boycott energy companies; and (2) will not boycott energy companies during the term of the contract resulting from this solicitation. Contractor shall state any facts that make it exempt from the boycott certification as an attachment to this agreement. (I) Non - Boycott of Firearm Entity. Pursuant to Texas Senate Bill 19 (2021), Contractor certifies that it: (a) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (b) will not discriminate during the term of the contract against a firearm entity or firearm trade association. O Access to Premises. Authorized representatives of the Contractor will be allowed access to the facilities on City premises at reasonable times to perform the obligations of the Contractor regarding such facilities. Contractor shall adhere to all City rules, regulations, and guidelines while on City property. It is expressly understood that the City may limit or restrict the right of access herein granted in any manner considered necessary (e.g., national security, public safety). (K) INTERLOCAL PARTICIPATION The City may enter into Interlocal Cooperation Purchasing Agreements with other governmental entities or governmental cooperatives (hereafter collectively referred to as "Entity" or "Entities ") to enhance the City's purchasing power. At the City's sole discretion and option, City may inform other Entities that they may acquire items listed in this IFB. Such acquisition(s) shall be at the prices stated herein, and shall be subject to bidder's acceptance. Entities desiring to acquire items listed in this IFB shall be listed on a rider attached hereto, if known at the time of issuance of the IFB. City may issue subsequent riders after contract award setting forth additional Entities desiring to utilize this bid. VENDOR shall sign and return any subsequently issued riders within ten calendar days of receipt. In no event shall City be considered a dealer, re- marketer, agent or other representative of Vendor or Entity. Further, City shall not be considered and is not an agent; partner or representative of the Entity making purchases hereunder, and shall not be obligated or liable for any such order. Entity purchase orders shall be submitted to Vendor by the Entity. City will not be liable or responsible for any obligations, including, but not limited to, payment, and for any item ordered by an entity other than City. Vendor authorizes City's use of Vendor's name, trademarks and Vendor provided materials in City's presentations and promotions regarding the availability of use of this contract. The City makes no representation or guarantee as to any minimum amount being purchased by City or Entities, or whether Entity will purchase utilizing City's contract. CITY OF SCHERTZ PAGE 5 Walsworth Publishing Company, Inc Service Agreement Section 7. Termination (A) This Agreement may be terminated: (1) By the mutual agreement and consent of both Contractor and City; (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Contractor, as consequence of the failure of Contractor to perform the Work contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than ten (10) days written notice to the Contractor. (B) If the City terminates this Agreement pursuant to subsection 7(A)(2) or (3), above, the Contractor shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those Work that have been timely and adequately performed by the Contractor considering the actual costs incurred by the Contractor in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Contractor to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination not the fault of the Contractor, the Contractor shall be compensated for all basic, special, and additional Work actually performed prior to termination, together with any reimbursable expenses then due. Section 8. Indemnification CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF SCHERTZ, TEXAS AND ALL OF ITS PRESENT, FUTURE AND FORMER AGENTS, EMPLOYEES, OFFICIALS AND REPRESENTATIVES HARMLESS IN THEIR OFFICIAL, INDIVIDUAL AND REPRESENTATIVE CAPACITIES FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION, JUDGMENTS, LIENS AND EXPENSES (INCLUDING ATTORNEYS FEES, WHETHER CONTRACTUAL OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY CONCEIVABLE CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH) OR TO PROPERTY (BOTH REAL AND PERSONAL) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE WORK OR GOODS PERFORMED OR PROVIDED BY CONTRACTOR - EXPRESSLY INCLUDING THOSE ARISING THROUGH STRICT LIABILITY OR UNDER THE CONSTITUTIONS OF THE UNITED STATES. Section 9. Notices Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such party at the address hereinafter specified; or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within the confines of the continental United States of America for notice, but until written notice CITY OF SCHERTZ PAGE 6 Walsworth Publishing Company, Inc Service Agreement of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. Section 10. No Assignment Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent of the other party. Section 11. Severability If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 12. Waiver Either City or the Contractor shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. Section 13. Governing Law; Venue This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 1.4. Paragraph Headings; Construction The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either parry. Section 15. Binding Effect Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 16. Gender Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 17. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 18. Exhibits & Attachments CITY OF SCHERTZ PAGE 7 Walsworth Publishing Company, Inc Service Agreement All exhibits and attachments to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Section 19. Entire Agreement It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. Section 20. Relationship of Parties Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. Section 21. Right To Audit City shall have the right to examine and audit the books and records of Contractor with regards to the work described in Exhibit A, or any subsequent changes, at any reasonable time. Such books and records will be maintained in accordance with generally accepted principles of accounting and will be adequate to enable determination of. (1) the substantiation and accuracy of any payments required to be made under this Agreement; and (2) compliance with the provisions of this Agreement. Section 22. Dispute Resolution In accordance with the provisions of Subchapter I, Chapter 271, TEX. Local, Gov'T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. Section 23. Disclosure of Business Relationships /Affiliations; Conflict of Interest Questionnaire Contractor represents that it is in compliance with the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code. Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on -line completion of Form 1295 "Certificate of Interested CITY OF SCHERTZ PAGE 8 Walsworth Publishing Company, Inc Service Agreement Parties." Form 1295 is also required for any and all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. Please visit the State of Texas Ethics Commission website, htips://www,ethics.state,tx.us/whatsnew/elf info form1295,htm and httDs e / /www.ethics.state.tx.us /tec /1295 ®Info,htm for more information. IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS C MISDEMEANOR. [The remainder of this page is intentionally left blank.] CITY OF SCHERTZ PAGE 9 Walsworth Publishing Company, Inc Service Agreement EXECUTED on this the day of , 20_. CITY: 1 1' By: By: Name: Dr. Mark Browne Name: Title: City Manager Title: ADDRESS FOR NOTICE: CITY: City of Schertz Attn: Dr. Mark Brown, City Manager 1400 Schertz Parkway Schertz, Texas 78154 Walsworth Publishing Company, Inc Attn: Bryan Atterbury 306 N Kansas Ave Marceline, MO 64658 CITY OF SCHERTZ PAGE 10 Walsworth Publishing Company, Inc Service Agreement Exhibit "A" _ •9 a us] "', •' Scope of Work The contractor shall provide all equipment, materials, and personnel necessary to complete the following minimum requirements. Standard Requirements: 1. Printing and assembling of approximately 16,000 copies of Schertz Magazine 2. Approximately 14,500 copies of the magazine are mailed individually to resident 3. Approximately 1,500 copies are packaged and shipped to the City 4. Magazine must be printed and assembled using flat 11x17, finished 8.5x11 stock. 5. The Cover Stock shall be Silk Cover -4/4 with Satin UV or specified equivalent commodity stock held by printer. 6. Text Pages Stock shall be silk text -4/4 with Satin UV or specified equivalent commodity stock held by printer. 7. The magazine must be saddle stitched and trimmed to size. 8. The magazine must be Web Press or Sheet Fed. 9. Ability to print the publication within eight (8) days of upload from the City. On publications that include the Parks Guide, the print shall occur within nine (9) days of upload from the City. 10. Guaranteed ship /delivery to post office within eight (8) days of upload from the City. On publications that include the Parks Guide, the print shall occur within nine (9) days of upload from the City. 11. Must be able to provide mail prep /inkjet services. 12. Provide tracking information for shipments to City within twenty -four (24) hours of shipment. Monthly Magazine Format: 1. Number of Issues: Twelve (12) (one (1) per month) 2. Number of Pages: Thirty -Two (32) 3. Paper shall be 60# matte, self -cover Schertz Parks Guide 1. Printing and assembling of approximately 1.5,000 copies of the Schertz Parks and Rec Guide two (2) or three (3) times per year, typically during the months of January, April, and August with the final schedule to be determined. CITY OF SCHERTZ PAGE 11 Walsworth Publishing Company, Inc Service Agreement 2. Parks Guide must be sixteen (16) pages printed and assembled using 60# gloss paper, flat 11x17, finished 8.5x11. 3. The Cover Stock shall be Silk Cover -4/4 with Satin UV or specified equivalent commodity stock held by printer. 4. Text Pages Stock shall be silk text -4/4 with Satin UV or specified equivalent commodity stock held by printer. 5. The Parks Guide must be saddle stitched and trimmed to size. 6. The Parks Guide must be Web Press or Sheet Fed. 7. Ability to print the publication within nine (9) days of upload from the City. 8. Guaranteed ship /delivery to post office within nine (9) days of upload from the City. 9. Must be able to provide mail prep /inkjet services. 10. Provide tracking information for shipments to City within twenty -four (24) hours of shipment. CITY OF SCHERTZ PAGE 12 Walsworth Publishing Company, Inc Service Agreement Pricing Schedule 1. Printing Services OPTION PRICE FOR 80# PAPER PRICE FOR 60# PAPER Per Issue Price Per Issue Price Option 1: Monthly Format $0.680 $0.590 12 issues — 48 Page Option 2: Reduced Issue (6 $0.680 $0.590 issues ) — 48 Page Option 3: Reduced Page $0.488 $0.427 Count 12 issues — 32 Page Option 4: Reduced Issue $0.488 $0.427 Quantity & Page Count (6 issues ) — 32 page count Parks Guide $0.223 w/ UV $0.186 w/o UV 2. Magazine Shipping Cost is estimated at $1200.00 per month. Contractor shall provide invoice for actual shipping costs. 3. Poly - Bagging Price per Parks Guide $0.123 ea 4. Paper Price Modifications: Contractor shall provide a minimum of thirty (30) days advance notice of all Paper Pricing Modifications. CITY OF SCHERTZ PAGE 13 Walsworth Publishing Company, Inc Service Agreement Exhibit "B" REQUIREMENTS FOR ALL INSURANCE DOCUMENTS The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows: 1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile Liability on a separate endorsement. 2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all liability policies and must be provided on a separate endorsement. 3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days written notice prior to cancellation or non - renewal of the insurance. 4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary and non - contributory coverage regardless of the application of other insurance. 5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above. 6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any material change in the insurance coverage. 7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions. 8. Required limits may be satisfied by any combination of primary and umbrella liability insurances. 9. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of Schertz. 10. Insurance must be purchased from insurers having a minimum AmBest rating of B +. 11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD 25 2010/05). Coverage must be written on an occurrence form. 12. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein. 13. Upon request, Contractor shall furnish The City of Schertz with certified copies of all insurance policies. 14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Schertz within ten (10) business days after contract award and prior to starting any work by the successful Contractor's insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements shall be sent to: City of Schertz emailed to: purchasin g(&schertz.com Purchasing Department Faxed to: 210- 61.9 -1169 1400 Schertz Parkway Schertz, TX 78154 CITY OF SCHERTZ PAGE 14 Walsworth Publishing Company, Inc Service Agreement Eti:"I DORM, NOT a d Fills a i4I� l�it�s � yzar MLITY INSURANCE(D M tli��I CITY OF SCHERTZ PAGE 15 Walsworth Publishing Company, Inc Service Agreement (Instructions for completing and submitting a certificate to the City of Schertz) Complete the certificate of insurance with the information listed below. A) Certificate of Insurance date B) Producer (Insurance Agency) Information — complete name, address, telephone information, & email address. C) Insured's (Insurance Policy Holder) Information — complete name & address information D) Insurer (name /names of insurance company) * *(Remember the city requires all insurance companies to be Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or higher) or otherwise be acceptable to the City if not rated by A.M. Best) E) NAIC # (National Association of Insurance Commissioners, a # that is assigned by the State to all insurance companies) F) Insurer letter represents which insurance company provides which type of coverage from D G) General Liability Insurance Policy — must have an (x) in box. Also, "Occurrence" type policy — must have an (x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval) H) This section shall be filled in with "Y" for yes under Additional Insured for all coverages, except for Contractor Liability and Workers' Compensation. There shall also be a "Y" for yes under all coverages for subrogation waived. 1) Automobile Liability Insurance — must be checked for Any Auto, All Owned Autos, Hired Autos J) Umbrella Coverage — must be checked in this section and by occurrence whenever it is required by written contract and in accordance with the contract value. K) Worker's Compensation and Employers Liability Insurance — information must be completed in this section of the certificate of insurance form (if applicable). L) Builder's Risk Policy — for construction projects as designated by the City of Schertz. Professional Liability Coverage — for professional services if required by the City of Schertz. M) Insurance Policy #'s N) Insurance policy effective dates (always check for current dates) O) Insurance Policy limits (See Insurance Requirements Checklist) P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance policy(ies) must be provided separately and not in this section. The following endorsements are required by the City of Schertz. (1) Adding the City of Schertz as an additional insured. The "additional insured" endorsement is not required for professional liability and workers compensation insurance; and (2) Waiver of Subrogation (3) Primary and Non - Contributory (4) Cancellation Notice Q) City of Schertz's name and address information must be listed in this section R) Notice of cancellation, non - renewal, or material change to the insurance policy(ies) must be provided to the City of Schertz in accordance with a cancellation notice endorsement to the policy and/or per the policy provisions based on the endorsement adding the city as an additional insured. (Sec. 1811.155, Tex. Ins. Code) S) The certificate must be signed by the Authorized Agent in this section of the certificate form. CITY OF SCHERTZ PAGE 16 Walsworth Publishing Company, Inc Service Agreement Exhibit "C" EVIDENCE OF INSURANCE CITY OF SCHERTZ PAGE 17 Walsworth Publishing Company, Inc Service Agreement RESOLUTION NO. 22 -R -88 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH WALSWORTH FOR SCHERTZ MAGAZINE AND PARKS AND REC FUN GUIDE PRINTING SERVICES AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Public Affairs Department is charged with the responsibility of maintaining City publications such as Schertz Magazine and the Parks and Rec Fun Guide; and WHEREAS, in order to fulfill its responsibility as set forth above, the City has identified a need for printing services; and WHEREAS, bids were received through the sealed bidding process and Walsworth was the highest rated firm based on the evaluation criteria and is the best overall value for the City; WHEREAS, The City staff of the City of Schertz (the "City ") has recommended that the City accept the bid proposal from Walsworth for printing services; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Walsworth pursuant to the recommendation made by Public Affairs Staff. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the contract with Walsworth for printing services in substantially the form set forth on Attachment A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and Endings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 13th day of September, 2022 CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor I� Brenda Dennis, City Secretary (CITY SEAL) -2- SERVICE AGREEMENT -3- Agenda No. 8. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: Engineering Subject: Resolution No. 22 -R -95 - Consideration and /or Action approving a Resolution by the City Council of the City of Schertz, Texas, Authorizing an Advance Funding Agreement with the Texas Department of Transportation For Voluntary Local Government Contributions to Transportation Improvement Projects with no Required Match on System for FM 1.518 Expansion (B. James /K. Woodlee) BACKGROUND Since 2015, the City of Schertz has been working with the Texas Department of Transportation (TxDOT) in support of their plan to expand and improve FM 1518 from IH 10 to FM 78 from a two -lane section, to a four - lane, divided section with sidewalks and multi -use paths. The citizens of Schertz initially voted to approve the issuance of $5 million in general obligation bonds for the purpose of contributing to the planned improvements. In 2017, the City learned that due to the increasing cost of construction, an additional $5 million contribution toward the effort would be needed. The City Council committed to providing that requested funding through the approval of Resolution 17 -R -108. Preparations for the actual construction of the improvements are nearing completion. Right -of -way has been secured, design is mostly complete, and utility relocations are underway. The expansion project construction contract is currently scheduled for a letting in September 2023. The City's cost contribution of $10 million is expected to be made to TxDOT at least 60 days prior to that letting. In order to formalize the arrangement with TxDOT, the City must enter into and Advance Funding Agreement (AFA) for Voluntary Local. Government Contributions to Transportation Improvement Projects with No Required Match On- System. A copy of that AFA is included as Exhibit A to Resolution 22 -R -95. GOAL The goal of Resolution 22 -R -95 is Council authorization for the City Manager to execute the AFA with TxDOT for a Voluntary Local Government Contribution to the FM 1518 improvement project. COMMUNITY BENEFIT The agreement with TxDOT to maintain a partnership in the improvements to FM 1518 supports the City's policy values of a Safe City with strong Essential Services, and also contributes to Fiscal Sustainability by leveraging City funds of $10 million dollars for the estimated $60 million project. Improvements to FM 1518 within the City of Schertz will provide a significant improvement to travel safety and ease along an arterial roadway segment through which more than an estimated 15,000 vehicle trips are made each day. It is recommended that Council authorize execution of an AFA with TxDOT for the funding contribution of $10 million toward the FM 1518 improvement project. FISCAL IMPACT Funding from bond proceeds of $4,395,000 from GO 2022 and $5,605,000 from CO 2022A received on August 24, 2022, makes up the $10 million total contribution. RECOMMENDATION Staff recommends that Council authorize the Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with No Required Match On- System for the FM 1518 Expansion. Attachments Resolution 22 -R -95 22 -R -95 Exhibit A TxDOT AFA for FM 151.8 Resolution 15 -R -104 Canvass of Election Resolution 17 -R -108 Committment of Additional Funds RESOLUTION NO. 22 -R -95 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION IMPROVEMENT PROJECTS WITH NO REQUIRED MATCH ON SYSTEM FOR FM 1518 EXPANSION WHEREAS, the Texas Department of Transportation (TxDOT) has been authorized to undertake and complete an improvement project generally described as an expansion of FM 1518 between IH 10 and FM 78; and WHEREAS, the voters of the City of Schertz (City) passed a bond measure on November 3, 2015, authorizing the City Council to issue bonds in the amount of $5 million for the purpose of making public improvements to FM 1518; and WHEREAS, The City Council resolved through 17 -R -108 to further support TxDOT's efforts to make improvements to FM 1518 by committing an additional $5 million; and WHEREAS, the City Council finds that it is in the best interest of the City to enter into the Advance Funding Agreement with TxDOT for Voluntary Local Government Contribution to the FM 1518 improvement project (Exhibit A). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Advance Funding Agreement with TxDOT in substantially the form set forth on Exhibit A and authorizes payment to TxDOT of $10,000,000 60 days prior to the letting of the project for construction. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 13' day of September, 2022. ATTEST: City Secretary, Brenda Dennis (CITY SEAL) CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor -2- CSJ # 0465 -02 -027 District # SA -15 1 AFA ID Z00002967 Code Chart 64 # 38440 Project Name FM 1518 Expansion, Bike Lanes and Sidewalks STATE OF TEXAS § COUNTY OF TRAVIS § ADVANCE FUNDING AGREEMENT FOR VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION IMPROVEMENT PROJECTS WITH NO REQUIRED MATCH ON- SYSTEM THIS AGREEMENT is made by and between the State of Texas, acting by and through the Texas Department of Transportation called the "State ", and the City of Schertz, acting by and through its duly authorized officials, called the "Local Government ". The State and Local Government shall be collectively referred to as "the parties" hereinafter. WITNESSETH WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes, and WHEREAS, Transportation Code, Chapters 201 and 221, authorize the State to lay out, construct, maintain, and operate a system of streets, roads, and highways that comprise the State Highway System; and WHEREAS, Government Code, Chapter 791, and Transportation Code, §201.209 and Chapter 221, authorize the State to contract with municipalities and political subdivisions; and WHEREAS, the Texas Transportation Commission passed Minute Order Number 115291 and 115814 authorizing the State to undertake and complete a highway improvement generally described as expanding FM 1518 from 2 lanes to four lanes with raised median or center turn lanes, bike lanes and sidewalks from FM 78 to 1 10 East; and WHEREAS, the Local Government has requested that the State allow the Local Government to participate in said improvement by funding that portion of the improvement described as by contributing a fixed amount of funds towards the project; and WHEREAS, the State has determined that such participation is in the best interest of the citizens of the state; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, to be by them respectively kept and performed as set forth in this Agreement, it is agreed as follows: Page 1 of 6 AFA VoITIP Revised 04/22/2021 CSJ # 0465 -02 -027 District # SA -15 1 AFA ID Z00002967 Code Chart 64 # 38440 Project Name FM 1518 Expansion, Bike Lanes and Sidewalks AGREEMENT 1. Period of the Agreement This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. This Agreement shall remain in full force and effect until the Project has been completed and accepted by all parties or unless terminated as provided below. 2. Project Funding and Work Responsibilities A. The State will authorize the performance of only those Project items of work which the Local Government has requested and has agreed to pay for as described in Attachment A, Payment Provision and Work Responsibilities (Attachment A) which is attached to and made a part of this contract. In addition to identifying those items of work paid for by payments to the State, Attachment A also specifies those Project items of work that are the responsibility of the Local Government and will be carried out and completed by the Local Government, at no cost to the State. B. At least sixty (60) days prior to the date set for receipt of the construction bids, the Local Government shall remit its financial share for the State's estimated construction oversight and construction costs. C. In the event that the State determines that additional funding by the Local Government is required at any time during the Project, the State will notify the Local Government in writing. The Local Government shall make payment to the State within thirty (30) days from receipt of the State's written notification. D. Whenever funds are paid by the Local Government to the State under this Agreement, the Local Government shall remit a check or warrant made payable to the "Texas Department of Transportation" or may use the State's Automated Clearing House (ACH) system for electronic transfer of funds in accordance with instructions provided by TxDOT's Finance Division. The funds shall be deposited and managed by the State and may only be applied by the State to the Project. 3. Right of Access If the Local Government is the owner of any part of the Project site, the Local Government shall permit the State or its authorized representative access to the site to perform any activities required to execute the work. 4. Adjustments Outside the Project Site The Local Government will provide for all necessary right of way and utility adjustments needed for performance of the work on sites not owned or to be acquired by the State. 5. Responsibilities of the Parties The State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. Page 2 of 6 AFA VoITIP Revised 04/22/2021 CSJ # 0465 -02 -027 District # SA -15 1 AFA ID Z00002967 Code Chart 64 # 38440 Project Name FM 1518 Expansion, Bike Lanes and Sidewalks 6. Document and Information Exchange The Local Government agrees to electronically deliver to the State all general notes, specifications, contract provision requirements and related documentation in a Microsoft® Word or similar document. If requested by the State, the Local Government will use the State's document template. The Local Government shall also provide a detailed construction time estimate including types of activities and month in the format required by the State. This requirement applies whether the local government creates the documents with its own forces or by hiring a consultant or professional provider. At the request of the State, the Local Government shall submit any information required by the State in the format directed by the State. 7. Interest The State will not pay interest on funds provided by the Local Government. Funds provided by the Local Government will be deposited into, and retained in, the State Treasury. 8. Inspection and Conduct of Work Unless otherwise specifically stated in Attachment A, the State will supervise and inspect all work performed hereunder and provide such engineering inspection and testing services as may be required to ensure that the Project is accomplished in accordance with the approved plans and specifications. All correspondence and instructions to the contractor performing the work will be the sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges adopted by the State and incorporated in this agreement by reference, or special specifications approved by the State. 9. Increased Costs If any existing or future local ordinances, commissioners court orders, rules, policies, or other directives, including but not limited to outdoor advertising billboards and storm water drainage facility requirements, are more restrictive than State or Federal Regulations, or if any other locally proposed changes, including but not limited to plats or replats, result in increased cost to the department for a highway improvement project, then any increased costs associated with the ordinances or changes will be paid by the Local Government. The cost of providing right of way acquired by the State shall mean the total expenses in acquiring the property interests either through negotiations or eminent domain proceedings, including but not limited to expenses related to relocation, removal, and adjustment of eligible utilities. 10. Insurance If this Agreement authorizes the Local Government or its contractor to perform any work on State right of way, before beginning work the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is complete. If coverage is not Page 3 of 6 AFA VoITIP Revised 04/22/2021 CSJ # 0465 -02 -027 District # SA -15 1 AFA ID Z00002967 Code Chart 64 # 38440 Project Name FM 1518 Expansion, Bike Lanes and Sidewalks maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work. 11. Project Maintenance The Local Government shall be responsible for maintenance of locally owned roads and locally owned facilities after completion of the work. The State shall be responsible for maintenance of the State highway system after completion of the work if the work was on the State highway system, unless otherwise provided for in Attachment A or existing maintenance agreements with the Local Government. 12. Termination A. This agreement may be terminated in the following manner: 1. By mutual written agreement and consent of both parties; 2. By either party upon the failure of the other party to fulfill the obligations set forth in this agreement; or 3. By the State if it determines that the performance of the Project is not in the best interest of the State. B. If the agreement is terminated in accordance with the above provisions, the Local Government will be responsible for the payment of Project costs incurred by the State on behalf of the Local Government up to the time of termination. C. Upon completion of the Project, the State will perform an audit of the Project costs. Any funds due to the Local Government, the State, or the Federal Government will be promptly paid by the owing party. 13. Notices All notices to either party by the other required under this agreement shall be delivered personally or sent by certified or U.S. mail, postage prepaid or sent by electronic mail, (electronic notice being permitted to the extent permitted by law but only after a separate written consent of the parties), addressed to such party at the following addresses: Local Government: City of Schertz ATTN: City Manager 1400 Schertz Parkway Schertz, TX 78154 State: Texas Department of Transportation ATTN: Director of Contract Services 125 E. 11th Street Austin, TX 78701 All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided in this agreement. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that such notices shall be delivered personally or by certified U.S. mail and such request shall be honored and carried out by the other party. Page 4 of 6 AFA VoITIP Revised 04/22/2021 CSJ # 0465 -02 -027 District # SA -15 1 AFA ID Z00002967 Code Chart 64 # 38440 Project Name FM 1518 Expansion, Bike Lanes and Sidewalks 14. Sole Agreement In the event the terms of the agreement are in conflict with the provisions of any other existing agreements between the Local Government and the State, the latest agreement shall take precedence over the other agreements in matters related to the Project. 15. Successors and Assigns The State and the Local Government each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement. 16. Amendments By mutual written consent of the parties, this agreement may be amended in writing prior to its expiration. 17. State Auditor Pursuant to Texas Government Code § 2262.154, the state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract under the contract. Acceptance of funds directly under the contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. 18. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this Agreement on behalf of the entity represented. Page 5 of 6 AFA VoITIP Revised 04/22/2021 CSJ # 0465 -02 -027 District # SA -15 1 AFA ID Z00002967 Code Chart 64 # 38440 Project Name FM 1518 Expansion, Bike Lanes and Sidewalks THIS AGREEMENT IS EXECUTED by the State and the Local Government. THE STATE OF TEXAS Signature Gina Gallegos, P.E. Typed or Printed Name San Antonio District Engineer Typed or Printed Title Date THE LOCAL GOVERNMENT Signature Mark Browne Typed or Printed Name City Manager Typed or Printed Title Date Page 6 of 6 AFA VoITIP Revised 04/22/2021 CSJ # 0465-02-027 District# I SA 15 AFA ID � Z00002967 Code Chart 64 # 38440 Project Name FM 1518 Expansion, Bikes Lanes and Sidewalks ATTACHMENT A For the Local Government's participation on the Project, the Local Government shall Contribute a fixed amount of $10,000,000.00 to the State as required in Article 2.13. The State, is responsible for the following- 1 . Construction 2- Acquisition of right of way and real property I Adjustment, removal, or relocation of utility facilities 4. Performance of architectural and engineering services 5 Environmental assessment and mitigation The State will perform the work for the Project. Any changes, additions, or deletions to the Project will be at the State's sole discretion_ The Project may include any combination of Federal and State funds in addition to Local Government funds- After the Local Government funds are expended, Federal and State funds will be used to complete the Project. The total amount of Local Government participation shall not exceed the fixed amount stated above. Page 1 of 1 AFAVoITIP Attachment A RESOLUTION NO. 15 -R -104 A RESOLUTION CANVASSING THE RETURNS AND DECLARING THE RESULTS OF A BOND ELECTION; AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, on August 4, 2015, the City Council (the Council) of the City of Schertz, Texas (the City) ordered an election to be held on November 3, 2015 for the purpose of determining whether the resident, qualified voters of the City would authorize the issuance of general obligation bonds by the City; and WHEREAS, the Council has reviewed and investigated all matters pertaining to this election, including the resolving, notices, election officers, holding, and returns thereof, and WHEREAS, the Council hereby canvasses the returns of this election, at which there were submitted to all resident, qualified voters of the City for their action thereupon, the following propositions: and PROPOSITION NO. 1 "Shall the City Council of the City of Schertz, Texas be authorized to issue and sell one or more series of general obligation bonds of the City in the aggregate principal amount of not more than $7,000,000 for the purpose of making permanent public improvements or other public purposes, to wit: designing, acquiring, constructing, renovating, improving, and equipping City street (primarily FM 1103 and FM 1518), curb, sidewalk, and gutter improvements, demolition, repair, and rebuilding of new and existing streets, completing necessary or incidental utility relocation and drainage in connection with the foregoing and the purchase of land, easements, rights -of -way, and other real property interests necessary therefor or incidental thereto, such bonds to mature serially or otherwise (not more than forty (40) years from their date) in accordance with law; and any issue or series of said bonds to bear interest at such rate or rates (fixed, floating, variable or otherwise) as may be determined within the discretion of the City Council, provided that such rate of interest shall not exceed the maximum rate per annum authorized by law at the time of the issuance of any issue or series of said bonds; and shall the City Council of the City be authorized to levy and pledge, and cause to be assessed and collected, annual ad valorem taxes, within the limitations prescribed by law, on all taxable property in said City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity and the cost of any credit agreements executed in connection with the bonds?"; PROPOSITION NO. 2 "Shall the City Council of the City of Schertz, Texas be authorized to issue and sell one or more series of general obligation bonds of the City in the aggregate principal amount of not more than $8,000,000 for the purpose of making permanent public improvements 35663164.1 or other public purposes, to wit: acquiring, constructing, improving, renovating, and equipping public safety facilities (to include a new fire station), acquiring lands and rights -of -way necessary thereto, and completing related landscaping, such bonds to mature serially or otherwise (not more than forty (40) years from their date) in accordance with law; and any issue or series of said bonds to bear interest at such rate or rates (fixed, floating, variable or otherwise) as may be determined within the discretion of the City Council, provided that such rate of interest shall not exceed the maximum rate per annum authorized by law at the time of the issuance of any issue or series of said bonds; and shall the City Council of the City be authorized to levy and pledge, and cause to be assessed and collected, annual ad valorem taxes, within the limitations prescribed by law, on all taxable property in said City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity and the cost of any credit agreements executed in connection with the bonds?"; and WHEREAS, the Council has diligently inquired into the poll lists and the official election returns which were duly and lawfully made to the Council by the judges and clerks holding and conducting such election; the poll lists and the official election returns showing separately the votes cast in the election; and WHEREAS, from these returns, this Council hereby fmds that the following votes were cast in the election by voters who were resident, qualified voters of the City: PROPOSITION NO. 1 "THE ISSUANCE OF NOT TO EXCEED $7,000,000 OF CITY OF SCHERTZ, TEXAS GENERAL OBLIGATION BONDS FOR STREETS (PRIMARILY FM 1103 AND FM 1518), BRIDGES, AND SIDEWALK IMPROVEMENTS, AND THE LEVYING OF A TAX IN PAYMENT THEREOF" *Includes 4 provisional ballots ** Includes 2 provisional ballots PROPOSITION NO.2 "THE ISSUANCE OF NOT TO EXCEED $8,000,000 OF CITY OF SCHERTZ, TEXAS GENERAL OBLIGATION BONDS FOR PUBLIC SAFETY FACILITIES, INCLUDING A NEW FIRE STATION, AND THE LEVYING OF A TAX IN PAYMENT THEREOF" -2- 35663164.1 For Against Early Votes* 1141 434 Election Day Votes ** 914 326 TOTAL 2055 760 *Includes 4 provisional ballots ** Includes 2 provisional ballots PROPOSITION NO.2 "THE ISSUANCE OF NOT TO EXCEED $8,000,000 OF CITY OF SCHERTZ, TEXAS GENERAL OBLIGATION BONDS FOR PUBLIC SAFETY FACILITIES, INCLUDING A NEW FIRE STATION, AND THE LEVYING OF A TAX IN PAYMENT THEREOF" -2- 35663164.1 *Includes 4 provisional ballots ** Includes 2 provisional ballots IT IS ACCORDINGLY FOUND, DECLARED, AND ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: SECTION l: The Council officially finds, determines, and declares that the election was duly and properly ordered, that proper legal notice of such election was duly given in the English language and the Spanish language (to the extent required by law), that proper election officers were duly appointed prior to the election, that the election was duly and legally held, that all resident, qualified voters of the City were permitted to vote at the election, that due returns of the results of the election had been made and delivered, and that the Council has duly canvassed such returns, all in accordance with the laws of the State of Texas and of the United States of America, and the order calling the election. SECTION 2: A MAJORITY of the resident, qualified voters of the City of Schertz, Texas voting in such election, having voted FOR the authorization and issuance of $7,000,000 of bonds and the levy and pledge of the tax in payment thereof as provided in Proposition No. 1, the Council hereby finds and determines that Proposition No. 1 carried at the election, that the election was duly called, that proper notice was given, and that the election was held in all aspects in conformity with the law, and that the Council is hereby accordingly authorized to issue the bonds and to levy the tax in accordance with the authority granted in the Proposition and with law. SECTION 3: A MAJORITY of the resident, qualified voters of the City of Schertz, Texas voting in such election, having voted FOR the authorization and issuance of $8,000,000 of bonds and the levy and pledge of the tax in payment thereof as provided in Proposition No. 2, the Council hereby finds and determines that Proposition No. 2 carried at the election, that the election was duly called, that proper notice was given, and that the election was held in all aspects in conformity with the law, and that the Council is hereby accordingly authorized to issue the bonds and to levy the tax in accordance with the authority granted in the Proposition and with law. SECTION 4: The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the Council. SECTION 5: All ordinances and resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. SECTION 6: This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. -3- 35663164.1 For A ainst Early Votes* 1135 434 Election Day Votes ** 907 331 TOTAL 2042 765 *Includes 4 provisional ballots ** Includes 2 provisional ballots IT IS ACCORDINGLY FOUND, DECLARED, AND ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: SECTION l: The Council officially finds, determines, and declares that the election was duly and properly ordered, that proper legal notice of such election was duly given in the English language and the Spanish language (to the extent required by law), that proper election officers were duly appointed prior to the election, that the election was duly and legally held, that all resident, qualified voters of the City were permitted to vote at the election, that due returns of the results of the election had been made and delivered, and that the Council has duly canvassed such returns, all in accordance with the laws of the State of Texas and of the United States of America, and the order calling the election. SECTION 2: A MAJORITY of the resident, qualified voters of the City of Schertz, Texas voting in such election, having voted FOR the authorization and issuance of $7,000,000 of bonds and the levy and pledge of the tax in payment thereof as provided in Proposition No. 1, the Council hereby finds and determines that Proposition No. 1 carried at the election, that the election was duly called, that proper notice was given, and that the election was held in all aspects in conformity with the law, and that the Council is hereby accordingly authorized to issue the bonds and to levy the tax in accordance with the authority granted in the Proposition and with law. SECTION 3: A MAJORITY of the resident, qualified voters of the City of Schertz, Texas voting in such election, having voted FOR the authorization and issuance of $8,000,000 of bonds and the levy and pledge of the tax in payment thereof as provided in Proposition No. 2, the Council hereby finds and determines that Proposition No. 2 carried at the election, that the election was duly called, that proper notice was given, and that the election was held in all aspects in conformity with the law, and that the Council is hereby accordingly authorized to issue the bonds and to levy the tax in accordance with the authority granted in the Proposition and with law. SECTION 4: The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the Council. SECTION 5: All ordinances and resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. SECTION 6: This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. -3- 35663164.1 SECTION 7: If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the Council hereby declares that this Resolution would have been enacted without such invalid provision. SECTION 8: It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, as amended, Texas Government Code. SECTION 9: This Resolution shall be in force and effect from and after its final passage and it is so resolved. PASSED, ADOPTED AND APPROVED this, the day of November, 2015. CITY OF SCHERTZ, TEXAS Ido 10 . .... . .... 0 Michael k. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL) -4- 35663164.1 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: WHEREAS, the AAMPO TIP Project - FM 1518 from IH 10 to FM 78 is being submitted by TXDOT for advanced funding of Phase 2; and WHEREAS, the City of Schertz understands the importance of building community partnerships and working with all interested public and private organizations and citizens in developing successful local and regional plans, priorities and funding strategies; and WHEREAS, the 2040 Metropolitan Transportation Plan Vision includes enhancing the safety of the traveling public, advancing alternative modes of transportation, ensuring environmental quality, and increasing accessibility for all users; and WHEREAS, the 2040 Metropolitan Transportation Plan Goals include identify opportunities to improve and enhance the regional transportation system, increasing the efficiency of the transportation system and decrease traffic congestion, supporting economic activity, employment growth and encouraging innovative partnerships, ensuring that transportation planning efforts are coordinated with local land use plans to support future growth and development patterns, and maintaining a focus on safety; and WHEREAS, the Alamo Area Council of Governments (AACOG) is pursuing a Joint Base San Antonio Regional Joint Land Use Study Implementation Strategy that seeks to integrate the JBSA - Randolph Joint Land Use Study from July 2015 into a combined JLUS for all of JBSA; and WHEREAS, the Regional JLUS Implementation Strategy (RJIS) #2 is to utilize capital improvement and infrastructure systems planning for stronger interagency communication/coordination on regional growth and management; and WHEREAS, the movement of people and freight are critical to the metropolitan area's economic vitality and quality of life, as well as to the on- going mission at Joint Base San Antonio- Randolph, and the military community in the AACOG region; and WHEREAS, FM 1518 currently has significant congestion and the land uses will continue to develop along the FM 1518 corridor between FM 78 and I -10; and WHEREAS, FM 1518 is an access corridor for JBSA- Randolph; and WHEREAS, Alamo Area Metropolitan Planning Organization, TXDOT, and the City of Schertz have partnered to address the transportation needs of the traveling public and the military along the FM 1518 corridor; and WHEREAS, FM 1518 is currently under design and has funding for right of way acquisition and limited operational improvements but would require a future phase 2 to be completed; and WHEREAS, the costs increases associated with delaying FM 1518 construction are significant due to inflation and increased congestion impacting the roadway during construction; and WHEREAS, the voters of the City of Schertz passed a bond measure on November 3, 2015, authorizing the City Council to issue bonds for the purpose of making Phase 1 public improvements to FM 1518 in the amount of $5 million; and WHEREAS, the City of Schertz has allocated sufficient bond capacity within the City's Bond Capacity Model for Phase 2 over match funding; and WHEREAS, the City of Schertz is determined to support the FM 1518 improvements project being submitted by TXDOT and to provide an additional over match in the amount of $5 million, bringing the total over match amount to $10 million from the City of Schertz, in order to advance the Phase 2 project into a single phased construction project in order to lower overall cost and more quickly address traffic congestion; NOW THEREFORE BE IT RESOLVED BY THE CITY OF SCHERTZ CITY COUNCIL, that: The voters of the City of Schertz passed a bond measure on November 3, 2015, authorizing the City Council to issue bonds for the purpose of making Phase 1 public improvements to FM 1518 in the amount of $5 million; and The City of Schertz has allocated sufficient bond capacity within the City's Bond Capacity Model for Phase 2 over match funding; and The City of Schertz is determined to support the FM 1518 improvements project being submitted by TXDOT and to provide an additional over match in the amount of $5 million, bringing the total over match amount to $10 million from the City of Schertz, in order to advance the Phase 2 -2- project into a single phased construction project in order to lower overall cost and more quickly address traffic congestion; and Authorizing the City Manager to act on behalf of the City of Schertz in all matters related to the application. Brenda Dennis, City Secretary -3- Agenda No. 9. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: City Secretary Subject: Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of August 23, 2022. (B. Dennis /S. Edmondson) BACKGROUND The City Council held a Regular City Council meeting on August 23, 2022. RECOMMENDATION Recommend Approval. Attachments 08 -23 -2022 Minutes MINUTES REGULAR MEETING August 23, 2022 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 23, 2022, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Present: Mayor Ralph Gutierrez; Mayor Pro -Tem Allison Heyward; Councilmember Mark Davis; Councilmember Jill Whittaker; Councilmember Michael Dahle; Councilmember David Scagliola; Councilmember Tim Brown Absent: City Council Place 2 - Vacant City City Manager Dr. Mark Browne; Assistant City Manager Brian James; City Attorney Staff: Adolfo Ruiz, Assistant to the City Manager Sarah Gonzalez; Deputy City Secretary Sheila Edmondson Call to Order Mayor Gutierrez called the meeting to order at 6 :00 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Davis) Mayor Gutierrez recognized Councilmember Mark Davis who provided the opening prayer followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. Presentations • Proclamation recognizing Building Code and Staff Appreciation Day Mayor Gutierrez recognized Director of Planning and Community Development Lesa Wood and presented the Building and Code and Staff Appreciation Day proclamation to her and the staff. City Events and Announcements • Announcements of upcoming City Events (B. James /S. Gonzalez) Mayor Gutierrez recognized Assistant to the City Manager Sarah Gonzalez who provided the following information: Monday, September 5 Labor Day City Offices Closed Tuesday, September 6 Next regular scheduled Council meeting 6:00 PM Council Chambers • Announcements and recognitions by the City Manager (M. Browne) No announcements • Announcements and recognitions by the Mayor (R. Gutierrez) No announcements Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Mayor Pro -Tem Allison Heyward recognized the following: Maggie Titterington, 1730 Schertz Parkway -Ms. Titterington wanted to thank the City of Schertz for participating in the Chamber Bow last Friday. It was a successful event and at their September Luncheon, the Chamber will be awarding scholarships to students with the DECA program from Clemens and Steele High Schools. Ms. Titterington wanted to remind everyone that the September Luncheon is also the Civic Leaders Luncheon. Candidates who are running this in elections will be given the opportunity to have a table to put their promotional items on. Ms. Titterington asked for City Council's support on Resolution No. 22 -R -90 Local Flavor Grant. Ray Hernandez, 380 Frobose Lane -Mr. Hernandez wanted to address water issues near the subdivisions the Parklands. He stated that they were promised at the beginning of the development they would get a main water line, so they could purchase a water meter and tie into it. Assistant City Manager Brian James got his information to look into it. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. Mayor Gutierrez read Consent Agenda Items 1,2 and 4 for the record. Consent Agenda Item 3 was pulled for correction and will be under Discussion. 1. Minutes — Consideration and /or action regarding the approval of the minutes of the special meeting of August 5th, 2022 and the minutes of the regular meeting of August 9th, 2022. (B. Dennis) 2. Resignations to various Boards, Commissions and Committees - Consideration and /or action approving the Resignation of Mr. Patrick Naughton as a Regular Member of the Historic Preservation Committee. (B. Dennis /Mayor- Council) 3. Resolution No. 22 -R -90 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas approving requests for Schertz Main Street Local Flavor Economic Development Grants for 409 and 815 Main Street. (M. Browne /B. James) 4. Resolution No. 22 -R -83 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the purchase of a sewer camera through Visual Imaging Resources a HGACBUY Purchasing Cooperative and other matters in connection therewith. (B. James /S. Williams /S. Mayfield) Mayor Gutierrez asked if any other items needed to be removed. There were no additional items, so Mayor Gutierrez asked for a motion to approve Consent Agenda Items 1,2 and 4. Moved by Mayor Pro -Tem Allison. Heyward, seconded by Councilmember Jill Whittaker AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Tim Brown Passed Discussion and Action Items 3. Mayor Gutierrez moved Consent Agenda Item 3 to Discussion and Action: Correct the address -815 Main Street to 817 Main Street. Resolution No. 22 -R -90 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas approving requests for Schertz Main Street Local Flavor Economic Development Grants for 409 and 817 Main Street. (M. Browne/B. James) Mayor Gutierrez read the following into record: RESOLUTION NO. 22-R-90 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING REQUESTS FOR A SCHERTZ MAIN STREET LOCAL FLAVOR ECONOMIC DEVELOPMENT GRANTS FOR 409 MAIN and 817 3 MAIN STREET IN THE CITY OF SCHERTZ, TEXAS, AND RELATED MATTERS IN CONNECTION THEREWITH Mayor Gutierrez asked City Council if a discussion was needed or just approve the correction. Mayor Pro -Tem Heyward stated a discussion was not necessary only the correction. Mayor Gutierrez asked for a motion to approve Resolution No. 22 -R -90. Moved by Councilmember Jill Whittaker, seconded by Mayor Pro -Tem Allison Heyward AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Tim Brown Passed 5. Resolution No. 22 -R -81 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas creating a Neighborhood Empowerment Zone for the Main Street area. (M. Browne /B. James) Mayor Gutierrez read the following into record: RESOLUTION NO. 22-R-81 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS CREATING THE SCHERTZ MAIN STREET AREA NEIGHBORHOOD EMPOWERMENT ZONE OF SCHERTZ, TEXAS, AND RELATED MATTERS IN CONNECTION THEREWITH Mayor Gutierrez recognized Assistant City Manager Brian James who reminded City Council that there was a work session on this item months ago. City Council wanted to talk about a few of the remaining fees that we do charge: tap fees, street - cut -out fees, impact and tree mitigation fees. The City Attorney recommended that the first step is to create the Neighborhood Empowerment Zone. All this does is designate this area as being special due to some of the conditions in this area that has held it back from redeveloping. It is a designation for the city's focus. Councilmember Whittaker stated that when they talked about this before, it was mentioned that possibly bringing in parts of FM 78 that need attention. ACM Brian James said that the idea staff is looking at is to bring back the parts of FM 78 as a separate Empowerment Zone. He explained that the Empowerment Zone becomes the basis of the justification to possibly waive fees, but that will be a separate action will be brought back next week with those actual fee waivers. The area being discussed is the same outline as the Main Street Grant outline. Mayor Gutierrez asked for a motion to approve Resolution No. 22 -R -81. 0 Moved by Councilmember Jill Whittaker, seconded by Mayor Pro -Tem Allison Heyward AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Tim Brown Passed 6. Resolution No. 22- R- 87- Consideration and /or action approving a Resolution by the City Councils, respectively, for the City of Schertz, City of Live Oak, and the City of Universal City, Texas approving an application for a Defense Economic Adjustment Assistance Grant (.DEAAG) related to the provision of goods and services to Joint Base San Antonio (JBSA); authorizing the Alamo Area Council of Governments (AACOG) to submit the application and if awarded, administer the Grant on behalf of the cities; and authorizing the procurement and installation of a Traffic Signal Pre- Emption System. The grant must be applied for by September 1, 2022. (M. Browne /G.Rodgers) Mayor Gutierrez read the following into record: RESOLUTION NO. 22-R-87 A RESOLUTION BY THE CITY COUNCILS, RESPECTIVELY, FOR THE CITY OF SCHERTZ, LIVE OAK, AND UNIVERSAL CITY, TEXAS APPROVING AN APPLICATION FOR A DEFENSE ECONOMIC ADJUSTMENT ASSISTANCE GRANT (DEAAG) RELATED TO THE PROVISION OF GOODS AND SERVICES TO JOINT BASE SAN ANTONIO (JBSA); AUTHORIZING THE ALAMO AREA COUNCIL OF GOVERNMENTS (AACOG) TO SUBMIT THE APPLICATION, AND IF AWARDED, ADMINISTER THE GRANT ON BEHALF OF THE CITIES; AND AUTHORIZING THE PROCUREMENT AND INSTALLATION OF A TRAFFIC SIGNAL PRE - EMPTION SYSTEM. Mayor Gutierrez recognized Fire Chief Greg Rodgers who presented a PowerPoint presentation on a joint venture with the City of Universal City and the Opticom Traffic Preemption System. What is Opticom? • Cloud based — GPS Driven Traffic Preemption system • Provides priority control at intersections • Monitors locations, speed, and mapping to time intersection preemption for continual travel • Sends vehicle information from the vehicle to the cloud • Info then goes from the cloud to the intersection control box • The control box then turns your direction of travel green while others turn red 5 T-afftc contrdler e 0 0 Chief Rodgers continued his presentation to how this will benefit the City of Schertz. • Improve outcomes — up to 25% faster response times • Regional response improvements to /from partners • Improve responder and citizen safety • Reduce vehicle maintenance • Reduce fuel consumption • Eliminate system maintenance and support costs • No replacement part costs How do we get it? Defense Economic Adjustment Assistance Grant • DEAAG would be for 10 year agreement • 50% of cost would be covered • Working with Universal City (Lead) • Grant would allow for fire and EMS units to be equipped Cost of the Project is based on 3 components: • Cost for the Cloud • Cost Per Intersection (21 intersections) • Cost Per Vehicle (24 vehicles) Cost would vary depending on number of participants and technology employed Total project cost estimated to be between: $256,000 and $232,000 Chief Rodgers answered questions City Council had and City Manager Dr. Mark Browne explained that the $250,000 could come from un- obligated ARPA funds. 6 Mayor Gutierrez asked for a motion to approve Resolution No. 22 -R -87. Moved by Mayor Pro -Tem Allison Heyward, seconded by Councilmember Mark Davis AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Tim Brown Passed 7. Resolution No. 22 -R -86 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing a preliminary maximum tax rate for Fiscal Year 2022 -23 and setting the Public Hearing dates, and other matters in connection therewith. (M. Browne /B. James /J. Walters) Mayor Gutierrez read the following into record: RESOLUTION NO. 22 -R -86 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PRELIMINARY MAXIMUM TAX RATE FOR FISCAL YEAR 2022 -23, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Gutierrez recognized Finance Director James Walters who requested that Resolution No. 22 -R -86 be presented after Item 9- Public Hearing: Proposed FY 2022 -23 Budget and Tax Rate. 8. Resolution 22 -R -78 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas indicating the intent to acquire a 10.5 -acre property on Dry Comal Creek generally at FM 482 and Bunker Street if the outlined conditions are met and a subsequent Resolution is approved specifically authorizing the purchase. (M. Browne /B. James /L. Shrum) Mayor Gutierrez read the following into record: RESOLUTION NO. 22-R-78 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS INDICATING THE INTENT TO ACQUIRE A 10.5 -ACRE PROPERTY ON DRY COMAL CREEK GENERALLY AT FM 482 AND BUNKER STREET IF THE OUTLINED CONDITIONS ARE MET AND A SUBSEQUENT RESOLUTION IS APPROVED SPECIFICALLY AUTHORIZING THE PURCHASE, AND OTHER MATTERS IN CONNECTION THEREWITH. Mayor Gutierrez recognized Director of Parks, Recreation and Community Services Lauren Shrum. Ms Shrum stated she came before City Council approximate a month ago to discuss an opportunity to purchase a tract on the Northern Schertz of the Dry Comal Creek Trail to serve as a trailhead for that future trail. 7 To fund this purchase: • $150,000 CIP Funds for Parks and Trails Infrastructure • $37,000 Park Funds available • $188,000 Reserve alone Ms. Shrum stated we would not purchase this at this time. The appraisal for this property just came back today for $390,000. An environmental assessment still needs to be done and work on the deed restrictions. Great Springs would close on the property and hold it until June 1, 2023. We would take acquisition of the property at that time with specific Council approval. There is another grant that the City of Schertz can apply for to develop the park, and we will apply for it and hopefully use that funding as a match for the grant. Council David Scagliola asked about the appraisal that came in a $390,000 and stated that $375,000 sounds like a good price. Councilmember Dahle stated that on our Citizen Satisfaction Surveys, the need for additional trail systems is mentioned. He is glad to see that we can do something to add another piece that could possibly tie into the super regional trail coming down from Austin to San Antonio. Mayor Gutierrez expressed that he has reservations about this because it would task staff with another park, it wasn't part of the strategic plan from February 2022. Mayor Gutierrez asked for a motion to approve Resolution 22 -R -78. Moved by Councilmember David Scagliola, seconded by Councilmember Michael Dahle AYE: Mayor Pro -Tern Allison. Heyward, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Tim Brown Passed Public Hearings 9. Proposed FY 2022 -23 Budget and Tax Rate - Public Hearing and Workshop and Discussion on the Proposed FY 2022 -23 Budget and Tax Rate. (M. Browne /B. James /J. Walters) Mayor Gutierrez recognized Finance Director James Walters who presented an update on the proposed budget as well as our standard programs and information that affects our tax rates. Tax Rate Recap • $0.4999 - Maximum Tax Rate Set at 8/9/22 City Council Meeting • Update regarding Guadalupe Tax Assessor /Collector numbers Mr. James stated we received an update from Guadalupe Tax Assessor Collector correcting the upper number. The $0.4999 was over the voter approval rate. We realized that Council can set another preliminary tax rate tonight and won't affect our adoption schedule. The new rate will $0.4968. Staff originally proposed $0.4665 when we set $0.4999 and staff during our review of the expanded programs as asked by Council and the updated information from the tax assessor collector, we do have recommendations tonight for a $04950. Mr. James provided a FY 2022 -23 Budget changes. Personnel: Changes Since Budget Retreat • Removed Trail Development Coordinator • Removed Admin. Assistants for Engineering and Library • Removed Detective Going into Budget Retreat — Proposed Programs: • Building 27 Parking Lot/Vehicle Storage - $200,000 • Additional SPAM Funding - $250,000 • Internet Upgrades - $16,400 • Fiber Upgrades - $10,500 • eProcurement Software - $10,000 • Start -Up Funding for RMS - $50,000 • Library Board — 50150 Split over 3 years to Purchase 11 Hotspots • Enterprise Funds: EMS - Mental Health Canine Service Dog 9 Post Budget Retreat — Additional Programs funded with $0.4950 tax rate • Fund remainder of RMS - $400,000 • Cellebrite System - $12,000 • Body Armor - $25,000 • Emulsion Tank - $12,500 • Communication /Radio Program - $81,000 • Additional Contract Mowing - $50,000 • Fire Station #3 Cameras - $8,500 • Replace Public Safety Cameras - $4,800 • Additional Library Materials - $1.5,000 • Increase Contract Cleaning - $3,000 • Upgrade Manager Plus - $25,000 • Hard Drive Shredder - $15,000 • Office 365 Software Training - $15,000 • Noise Mitigation Tiles - $15,000 • Trail Funding - $250,000 • Skid Steer with Mulch Head - $140,000 • Cibolo Creek Clean -Up Program - $5,000 • Breaching Tools and Shield - $12,000 • Recruitment Ads and Incentives - $17,000 Changes Since Budget Retreat • Library Advisory Board • Match $5,000 for audiobooks • Phase in 33 hotspots by 2025 • Reduction in Communication /Radio Program • Liability Insurance increased $1.00,000 Mayor Gutierrez asked in anyone in attendance would like to speak at the Public Hearing. No one spoke, so Mayor Gutierrez closed the public hearing and opened it up for Council comments. Councilmember David Scagliola asked Finance Director Walters how much did City of Schertz expect to put in our reserves this year vs. the actual amount. Mr. Walters stated he could get the exact numbers for him that would include all the budget adjustments for the year. Councilmember Scagliola had concerns that a new budget that authorized new personnel to be hired on October 1, 2022, but would probably be hired several months later, and we could have saved one -cent on the tax roll. Mr. Walters stated that the budget and tax rate adoption rates are separate, so we could adopt a budget including all the things we discussed and then adopt a different tax rate based on council's goals and staff would work with the budget and the tax rate Council had authorized. Mayor Gutierrez was pleased to see the tax rate at $0.4950 and appreciate all the work Mr. Walters has done on this year's proposed budget and tax rate. Mayor Gutierrez introduced Item 7- Resolution 22 -R -86 and read the following into FE record: RESOLUTION NO. 22 -R -86 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PRELIMINARY MAXIMUM TAX RATE FOR FISCAL YEAR 2022 -23, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Gutierrez asked if Council had any additional comments. No one spoke, so Mayor Gutierrez asked for a motion to approve Resolution No. 22 -R -86. Councilmember Dahle made a motion to authorize a preliminary maximum tax rate for FY 2022 -23 at $0.4950. Mayor Pro -Tem Heyward seconded the motion. Moved by Councilmember Michael Dahle, seconded by Mayor Pro -Tem Allison Heyward AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis, Councilmember Jill. Whittaker, Councilmember Michael Dahle, Councilmember Tim Brown NAY: Councilmember David Scagliola Passed Roll Call Vote Confirmation Mayor Gutierrez recognized Deputy City Secretary Sheila Edmondson provided roll call confirmation on Consent Agenda Items 1,2 and 4, and Discussion Items 3,5 -8. Workshop 10. Workshop discussion regarding the demands on the Schertz water supply. (B. James /S. Williams) Mayor Gutierrez recognized Public Works Director Suzanne Williams who presented the City of Schertz Water Workshop. The first slide presented: Historic Water Usage by Source. This slide shows the water we use from SSLGC (orange) and Edwards Aquifer (blue). M city of Schertz Historic Water Usage Daily Water Supply by Source Chart shows how much water we pulled daily from April 1, 2022, to July 29, 2022. Edwards Aquifer Pumping History chart shows the amount of water we can pull from the Edward's Aquifer, but that amount changes when the Edward's Aquifer goes into water drought restriction stages. a Edward's Aquifer 2022 Pumping Data 50 IN N lanuary pebruanj POarch AprO N1,1V :torte July August, Monthly Pumping pi - Permitted Water Rights - Stage I ReritCtb��tt(23 ) stage 2 Reduction (3Ctt,) stage 3 Reduction i3�, %,) -StagF` 4 Reduction (4M n) Water System Stresses This chart shows a 3 -days in May and 3 -days in July the difference on how long the pumps run. In May, they average 3 hours a day vs. 20 hours in July. Water System Stresses (3 Hour vs. 20 Hour Pump Run Time) Y L tsr.t-r azz7 'I 4 �,,,. 511122 - 5l3t2.2: ,.. . a 4 ' 7/25122 7/28/22 Ms. Williams answered Council's questions about the pumps, low water in tanks, water pressure, if pumps died and other water issues. She recommended we launch an awareness campaign and focus on conservation and eliminate water waste. Educational campaigns and videos to help residents conserve water would be helpful, and bring this topic to the forefront. Councilmember Davis would like the awareness campaign to have stronger language to say "Do not water" vs. "avoid watering ". Clearer language, so residents understand the concern. Councilmember Whittaker would like to have the HOA's notified and ask residents to be mindful of watering. 13 11. Workshop Discussion Regarding Status of Residential Development Projects in Schertz: A. NRP Workforce housing B. Heritage Oaks C. Saddlebrook D. Carmel E. Oatmont (Rumpf Property) Mayor Gutierrez stated that Councilmember Dahle has a conflict of interest and has stepped down from the dais for the first update: NRP Workforce Housing Mayor Gutierrez stated Council had some concerns with the development in Schertz and asked for an update with the following projects. Mayor Gutierrez recognized Assistant City Manager Brian James presented an update on the following projects. A. NRP Workforce Housing on FM 1518 Application for Zone Change Planned Development District (PDD) submitted /deemed complete on June 2, 2022 • First round comments sent July 18th, 2022 • Waiting on resubmittals as of August 18th, 2022 Certification Application for Preliminary Plat (PP) submitted /deemed complete on July 28th, 2022 • Staff is working through first -round comments • Woman Hollering Creek Sanitary Sewer Trunk Line is under construction and required to be operational prior to final plat approval. The developer has verbally requested to record the final plat prior to sanitary sewer service being provided to the property. • TxDOT concurrence is required prior to approval of the preliminary plat. A right turn lane may be required by TxDOT. Application for Zone Change Planned Development District (PDD) • Mostly cleanup comments • Staff had requested cross access due to future limited median opening — Code does not require so applicant does not have to provide. Certification Application for Preliminary Plat (PP) • Staff is working through first -round comments but primarily center around sewer connection and water service due to FM 151.8 project. TxDOT approval needed. Stormwater comments. Staff reviewing combined fire and domestic line due to water quality concerns. B. Heritage Oaks The developer has submitted their Master Development Plan M • MDP first submittal received 09/03/2022, comments provided by all departments by 11/19/2020 • MDP second submittal received 01/21/2022, comments provided by all departments by 02/25/2022 • MDP third submittal received 05/19/2022, comments provided on 06/30/2022 • MDP fourth submittal received on 08/12/2022 and is under review. Design challenges: • Difficult to meet the PDD and City of Schertz requirements with the provided land plan: trails, roads, stormwater management, alleys. Things are just tight. • Coordination with CCMA for relocation of their reclaimed water main • Coordination with LCRA for trail easement C. Saddlebrook The developer has 7 units being reviewed • The developer submitted plats that did not conform to the approved Master Development Plan (MDP). • Developer has submitted a revised MDP for review and approval. • Developer has indicated they want to deviate from the revised MDP currently under review. • Plan was to take Croton lift station offline and build new lift station with more capacity. • Staff waiting since March on comments from developer on amended Croton Agreement — needed to take Croton lift station offline. • Need offsite easements • As of last week, the developer is wanting to not take Croton lift station offline and reroute force main. • Saddlebrook Unit IA (this is the plat for the lift station): Certification Application for Preliminary Plat Unit I submitted/deemed complete on July 1.2, 2022 Waiting on revisions as of July 26, 2022 • Saddlebrook Unit 1B: Certification Application for Preliminary Plat Unit 1B submitted/deemed complete on November 8, 2021 Staff provided comments back requesting changes to show an offsite drainage easement they are relying on • Saddlebrook Unit 2: Certification Application for Preliminary Plat Unit 2 submitted /deemed complete on November 24, 2021 Just requires revised MDP • Saddlebrook Unit 3: 15 Certification Application for Preliminary Plat Unit 3 submitted/deemed complete on November 24, 2021 In Fire review there are comments from other depts (minor) • Saddlebrook Unit 4: Certification Application for Preliminary Plat Unit 4 submitted/deemed complete on April 12, 2022 Just requires revised MDP • Saddlebrook Unit 5: Certification Application for Preliminary Plat Unit 5 submitted/deemed complete on April 12, 2022 Just requires revised MDP • Saddlebrook Unit 6: Certification Application for Preliminary Plat Unit 6 submitted/deemed complete on April 12, 2022 Resubmittals provided July 22, 2022 — hopefully is clean but then waiting on revised MDP D. Carmel Ranch Developer is Final Platting entire project in one phase • Certification Application for Final Plat submitted/deemed complete December 16, 2021 • Staff has completed reviews of the final plat Major Issue: • Final plat cannot be approved until construction documents for the off-site sewer is approved. Developer of Carmel Ranch is not wanting to complete plans/do work — rather is relying on Saddlebrook to do it. E. Oakmont (Rumpf Tract) • Annexation - Application for Annexation submitted/deemed complete on February 8, 2022 • The annexation has gone through 2 rounds of comments. • Oakmont Place Zoning • Application for Zone Change submitted/deemed complete on February 8, 2022 • The zoning has gone through 3 rounds of review and is currently pending due to ongoing conversations for the FM 3009 alignment *Applicant is also seeking offsite easements from SCUCISD and wanting the City to maintain some of their drainage • As with Carmel Ranch is relying on Saddlebrook for sewer Assistant City Manager Brian James answered questions from Council about timelines, department reviews, communication improvements and the new CityView software improving the process. He acknowledged improvements can be made in communicating 16 with the developers the steps with the Schertz process prior to submitting plans and improving the information on the website. Staffing issues and Covid absences have also impacted some these issues, and can slow down the process. Mayor Gutierrez recognized the developers who were at the meeting and invited them to address the Council. NRP Workforce Housing- (Councilmember Dahle stepped down off the dais for this discussion) Mr. Jason Arechiga from the NRP Group explained that this project has partnered with Schertz Housing Authority and have a MOU to partner with them. He explained that if timelines are not met, state government funding can be lost, so time is critical for projects to meet certain timelines. Mr. Raymond Tarin, MTR Engineers explained some of the biggest hurdles they have are timelines related when things certain codes or changes are not known upfront. Heritage Oaks Mr. Tony Eugenio's main concern is spending a lot of money on engineering and drawings and the plan is not approved. The city wanted them to do a PDD /MDP at the same time, so the city requested a drainage plan, a utility plan, tree preservation plan, TIA and without a development plan, all of these could have to change. He is asking the format for the process be logical. A process with a preliminary layout approval. Saddlebrook Mr. Raymond Tarin stated this is a very large project. Concerns are the changes having to make after the initial direction from staff continues to be a concern as it extends timelines out. The main issue is the sanitary sewer. We have struggled with getting easements from SCUCISD, and unable to get those easements we cannot get the connections needed as the original plan was. Carmel Ranch ACM Brian James stated that the developer is final platting in one phase. Carmel Ranch is south of Saddlebrook development. Currently, the developer has not submitted construction documents for providing sewer. Mr. Raymond Tarin agreed that this project has the same issue with the sanitary system as in Saddlebrook. They currently have clearing and grading permit to continue work on the project. Oakmont (Rumpf Property) Mr. Raymond Tarin stated the developer has withdrawn to develop this property. City Council and Staff s spoke about creating an ad -hoc subcommittee to discuss the city's views and policy on lifts stations and force mains. 17 Mayor Gutierrez will discuss with the City Manager Dr. Browne and determine the number of individuals and who will be needed on that subcommittee. Closed Session Mayor Gutierrez read the following into record. 12. The City Council will meet in Closed Session in accordance with Section 551.074 of the Texas Government Code, Personnel Matters, to discuss the direction to fill the City Manager vacancy. 13. The City Council will meet in Closed Session pursuant to Section 551.071 of the Texas Government Code, regarding consultation with attorney, to discuss pending or contemplated litigation in the matter of EEOC Charge No. 451 -2022- 01720. 14. City Council will meet in Closed Session under Section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect. • Project E -079 • Project E -080 • Project E -084 • Project E -085 Mayor Gutierrez recessed the Regular Meeting at 9:57 p.m. into closed session. Reconvene into Regular Session Mayor Gutierrez reconvened into Regular Session at 11:16 p.m. 15. Take any action based on discussions held in Closed Session under Agenda Item 12. No action taken. 16. Take any action based on discussions held in Closed Session under Agenda Item 13. No action taken. In 17. Take any action based on discussions held in Closed Session under Agenda Item 14. No action taken. Requests and Announcements • Announcements by the City Manager. No further announcements. • Requests by Mayor and Councilmembers for updates or information from staff. No requests from Mayor and Councilmembers • Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda. No requests from Mayor and Councilmembers for items placed on a future City Council. agenda. • Announcements by Mayor and Councilmembers. Councilmember Jill Whittaker attended the Chamber Luncheon and \riibbon cuttings at Kellum Family Medical and Modern Touch Dentistry. Councilmember David Scagliola attended the Chamber Luncheon, SSLGC Meeting, the Chamber Bowling Event. Adjournment Mayor Gutierrez adjourned the meeting at 11:18 p.m. Ralph Gutierrez, Mayor Sheila Edmondson, Deputy City Secretary 19 Agenda No. 10. CITY COUNCIL MEMORANDUM City Council September 1.3, 2022 Meeting: Department: Finance Subject: Ordinance No. 22 -T -39 - Consideration and /or action approving an ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2021 -2022 Budget to adjust personnel budgets, repealing all ordinances or parts of ordinances in conflict with this ordinance and providing an effective date. First Reading (M. Browne /J. Walters) BACKGROUND During the budget process, all departments' personnel budgets are reduced in anticipation of having some positions vacant due to turnover or new hires. At the end of the year, not all departments had vacant positions and could be over budget. This ordinance is to adjust personnel lines for departments without turnover savings or that didn't have enough personnel savings. These overages will be covered by other departments with more than estimated turnover savings, departmental savings, contingency funds for personnel. and additional sales taxes. Fire also will be over in their personnel lines due to high state deployments. These expenditures will all be reimbursed by the state and this adjustment will reflect that anticipated additional reimbursement. GOAL To adjust the budget for non - vacancy costs. COMMUNITY BENEFIT These procedures allow for a higher execution rate on the adopted budget. SUMMARY OF RECOMMENDED ACTION Adjust the budget to cover personnel overages due to low vacancy and state deployments. FISCAL IMPACT Department Adjustment City Manager ------------------- - - - - -F +$50,000 Court +$15,700 Customer Relations +$7,150 Planning & Zoning - $50,000 City Secretary +$7,900 Non- Departmental -$220,500 PublicAffairs .................. ...........---- .,...,...,...,.. ...,...,...,...,....,...,...' -' +S23, 500_... _ _ _ _...._... Engineering +$31,400 F olice +$342, 800 Fire +$550,000 Inspections - $43,400 Streets -$35,000 Event Facilities +$29,300 Library +$26,400 Information Tech. +$35,700 Human Resources +$7,150 Finance +$33,600............................................................. Purchasing +$24,200 Facilities Maint - $68,600 Senior Center - $30,000 State Reimbursements will be increased $550,000 to offset Fire Deployments. Sales Taxes estimate will be increased $187,800 to cover the remaining adjustment balance. RECOMMENDATION Staff recommends approval of ordinance 22 -T -39 Attachments Ordinance 22 -T -39 ORDINANCE NO. 22-T-39 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2021 -2022 BUDGET TO ADJUST PERSONNEL BUDGETS, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 21 -T -38, the City of Schertz (the "City ") adopted the budget for the City for the fiscal year 2021 -2022 (the "Bud et ), which provides funding for the City's operations throughout the 2021 -2022 fiscal year; and WHEREAS, the City needs to authorized budget amounts of $737,800.00 for greater than anticipated personnel costs; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the ordinance; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the personnel budget adjustment as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall increase the budget of $737,800.00 for personnel and recognize and additional $550,000.00 in State Reimbursements for deployments and $1.87,800.00 in additional sales taxes. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 13t" day of September, 2022. PASSED, APPROVED and ADOPTED ON SECOND READING, the 27th day of September, 2022. CITY OF SCHERTZ, TEXAS Mayor ATTEST: City Secretary (CITY SEAL) 50558021.1 - 2 - Agenda No. 11. CITY COUNCIL MEMORANDUM City Council September 1.3, 2022 Meeting: Department: Public Works Subject: Resolution No. 22 -R -100 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing the City Manager to issue a purchase order(s) for the purchase of various vehicles /equipment as part of the FY 2022 -2023 Vehicle /Equipment replacement program. (B. James /S. Williams /C. Hernandez) BACKGROUND Within each fiscal budget year, the Fleet Department requests to purchase vehicles /equipment to add to or replace aging vehicles to maintain a reliable working fleet of City owned vehicles /equipment for the 2022 -2023 budget year and in accordance with the Vehicle Replacement Plan previously approved by Council. The City's vehicles /equipment will be purchased from various vendors via group purchasing cooperatives and or sole source vendors. Each group purchasing cooperative contract was competitively bid by the awarding entity. In addition to that level of competition, City staff also obtained multiple contract quotes to ensure the overall best value for the City was obtained. Two final quotes for an F150 and F250 have not been received at this time. However, the final quotes are expected to come from either Silsbee Ford or Caldwell Country as they have provided the lowest prices on Fords, They are estimated to cost no more than $45,000 and $50,000 respectively. Given the rapid increase in pricing, staff is seeking Council approval to purchase these vehicles after final pricing is obtained. Exhibit A of the attached resolution indicates those two vehicles as potentially being purchased from Silsbee Ford and Calwell County. As the note makes clear only one of each vehicle will be purchased. GOAL To authorize the City Manager to execute the purchase orders for the purchase of the vehicles listed in the Vehicle /Equipment replacement program. COMMUNITY BENEFIT Having a current and operational Fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of an aging fleet. SUMMARY OF RECOMMENDED ACTION Approval of this resolution will allow the purchase of the vehicles /equipment listed in the vehicle replacement program. FISCAL IMPACT The purchase of the vehicles and equipment will be funded through the city's general fund and emergency services funds. The fiscal impact of this project will be approximately $1,602,697. RECOMMENDATION Staff recommends approval of Resolution No. 22 -R -100. Attachments Res 22 R 100 RESOLUTION NO. 22-R-100 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN AN AMOUNT NOT TO EXCEED $1,602,697 FOR THE FY 22 -23 VEHICLEIEQUIPMENT REPLACEMENT PROGRAM WHEREAS, Schertz Fleet Department has a need to purchase multiple vehicles, equipment as part of the Vehicle/Equipment Replacement Program; and WHEREAS, City Staff has done due diligence in researching what vehicle best fits the needs of the department, to obtain the best pricing and to provide the best quality of vehicles; and WHEREAS, the City of Schertz has chosen various Group Purchasing Cooperative Vendors, for the purchase the vehicles; and WHEREAS, purchases under the cooperative programs meet the requirements under Subchapter C, Chapter 791.025 of the Texas Government Code, which states that a local government that purchases goods and services under this section satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and services; and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to issue Purchase Orders to the awarded vendors. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes expenditures of up to: $722,504 with Silsbee Ford, $446,344 with Caldwell Country, $184,491 with John Deere, $85,039 w i t h ROMCO Equipment Company, $19,780 with Buyers Barricades, $40,000 with Closner, $1.5,539 with Hill Country Outdoor Power, $1.50,000 with Servs, and $34,000 with Gillman Honda for a total amount not to exceed ONE MILLION SIX HUNDERED TWO THOUSAND SIX HUNDRED NINETY SEVEN DOLLARS for the vehicle and equipment replacement program as detailed in Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, September 13, 2022. C � � 11 • (� ] � f .Y � 1:1 � I .� I I I �/ A 111 � 1: I e �.� Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Silsbee Ford Caldwell County ROMCO Equipment Company Explorer $ 37,500.00 Ford Explorers $ 43,918.00 Rotary Brom $ 85,039.00 Explorer $ 37,500.00 Ford Explorers; $ 43,918.00 Total $ 85,039.00 F150and fittings $ 52,034.00 Ford Explorers ! $ 43,918.00 F150ExtCab $ 40,014.00 Ford Explorers ! $ 43,918.00 Closner Sign Shop F350& fittings $ 70,467.00 Ford Explorers $ 43,918.00 Emulsion Tank $ 40,000.00 Plumber's truck &fitting $ 75,600.00 Ford Explorers $ 43,918.00 Total $ 40,000.00 F150 $ 41,391.00 Ford Explorers ; $ 43,918.00 F150 Crew Cabs -black $ 48,235.00 Ford Explorers $ 43,918.00 Buyers Barricades F150 Crew Cabs-gray $ 48,485.00 F150 $ 45,000.00 Message Board ;$ 19,780.00 F150 Crew Cab $ 48,371.00 F250 Four Door $ 50,000.00 $ 19,780.00 Dump Bed $ 83,500.00 Total $ 446,344.00 F150 Crew Cab & fittings $ 44,407.00 SERVS F150 $ 45,000.00 John Deere Remount $ 150,000.00 F250 Four Door $ 50,000.00 Shredder $ 22,180.00 Total $ 150,000.00 Total $ 722,504.00 Tractor $ 47,559.00 Backhoe $ 114,752.00 Gillman Honda Hill Country Outdoor Power Total $ 184,491.00 Honda P1320 $ 17,000.00 Mower $ 15,539.00 Honda P1419 $ 17,000.00 Total $ 15,539.00 Total $ 34,000.00 Note that only one F150 and one F250 Four Door are to be purchased. They listed at the bottom of the columns under Silsbee Ford and Caldwell County to reflect that staff may purchase them from either vendor and for up to that amount. Agenda No. 12. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: City Secretary Subject: Texas Municipal League Intergovernmental Risk Pool Board of Trustees Nominations - Consideration and/or action nominating Board of Trustees Candidates for Places 6 through 9. (Mayor /Council) . Z1 The officials listed on the attached ballot have been nominated to serve a six -year term on the TML Intergovernmental Risk Pool (Workers' Compensation, Property and Liability) Board of Trustees. Each member city is entitled to vote for only one Board of Trustee Member Candidate for Places 6 through 9. On August 24th, 2022, at the NEP Workshop Mayor's Meeting, a discussion was held about the candidates on the TML Risk Pool Ballot. NEP Mayors agreed on the selections for Place 6 and Place 7, but were unfamiliar with the candidates for Place 8 and Place 9. Mayor Mary Dennis, City of Live Oak is familiar with many of the candidates running for Place 8 and Place 9 and made recommendations for Place 8 and Place 9. The nominations for Place 6 -9 are as follows: • Place 6- Allison Heyward, Mayor Pro -Tem, City of Schertz • Place 7- Mary Dennis, Mayor, City of Live Oak • Place 8- Marian Mendoza, City Administrator for the City of Helotes • Place 9- Opal Mauldin- Jones, City Manager for the City of Lancaster GOAL To nominate Candidates in Places 6 through 9 for the TML Intergovernmental Risk Pool Board of Trustees for a six -year term. COMMUNITY BENEFIT The creation of the TML Risk Pool allows cities to join forces by pooling funds together and managing the risks of worker's compensation as a unified team. The members (cities) of the TML Risk Pool appoint their own Board of Trustees. SUMMARY OF RECOMMENDED ACTION To nominate Candidates to fill Places 6 -9 on the TML Intergovernmental Risk Pool Board of Trustees for a six -year term. FISCAL IMPACT None. 1uu ►r: u Staff makes the following recommendations for Board of Trustee Member Candidate for Place 6 through 9: • Place 6- Allison Heyward, Mayor Pro -Tem, City of Schertz • Place 7- Mary Dennis, Mayor, City of Live Oak • Place 8- Marian Mendoza, City Administrator for the City of Helotes • Place 9- Opal Mauldin- Jones, City Manager for the City of Lancaster In the motion, the Councilmember will need to state the place and name of the candidate and authorize Mayor Gutierrez to cast the ballot on behalf of the City of Schertz. Attachments Agenda No. 13. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: Finance Subject: Ordinance No. 22 -T -30— Conduct a Public Hearing and Consideration and /or action approving an Ordinance adopting a budget for the fiscal year beginning October 1, 2022, and ending September 30, 2023, in accordance with the Charter of the City of Schertz, Texas; providing for the filing of the Budget; providing that this Ordinance shall be cumulative of all Ordinances; providing a Severabifity Clause; and providing an Effective Date. Final Reading (B. James /J. Walters) BACKGROUND In accordance with applicable statutes and the City Charter, the City Manager submitted a budget proposal to the City Council for consideration on August 5, 2022. The City Council held public hearings for the Proposed Budget on August 23, 2022 and, tonight, September 6, 2022. In the General Fund, Staff has proposed adding up to 24 new positions based on the recommendations of Staff and Council. The positions include: -3 Firefighters in preparation of station 4 - Fire Inspector to assist with annual fire inspections - Engineer and Engineering Inspector to assist with city infrastructure projects - Public Safety Technician and a GIS Specialist to meet the information technology needs of a growing staff and security needs -3 Parks Maintenance Technicians to assist with the increased number of parks being developed in the City and perform more maintenance on existing parks - Recreation Coordinator to help provide more city sponsored activities - Plans Examiner and a Permit Technician to meet the needs of development - Neighborhood Services Officer to help with code compliance needs -2 School Police Officers requested and paid for by the School District - Traffic Officer to help with the growing city - Records Specialist in Police, a Parts Clerk in Fleet to help manage the vehicles - Part Time Programing Specialist in the Library to help with the popular events held at the library - Convert 2 10 -hour positions to 2 20 -hour positions at the library to help visitors - Event Attendant to assist set up and clean the Civic and Community Centers when there are events Also in the General Fund are the following programs, projects, and equipment that are new: - Building 27 Parking Lot for vehicle and equipment storage space - Additional Roadway Maintenance Funds - Internet and fiber upgrades on the City's network due to its age - eProcurement software to accept bids online which should allow for more competitive bids - Replace the Police Records Management Software to meet the data driven needs of operations - Restart the Library Hotspot program to provide a home internet solution to families, - Acquire the Cellebrite system for Police to speed up investigation timelines by being able to review cellphone data in house - Replace body armor for the SWAT team - Purchase a 600 gallon Emulsion Tank that will store more oil used for road repair projects and make operations more efficient - Purchase additional public safety radios to hand out to key employees during events or emergencies to ensure good communication - Update and add security cameras at public safety buildings - Purchase additional library materials - Increase the cleaning contract for emergency cleanings at the library - Upgrade the inventory and work order software used by public works that is no longer being supported by the developer - purchase a hard drive shredder for IT and reduce service costs of outsourcing - Provide Office 365 training to employees to better utilize the software - Install noise mitigation tiles at the library to reduce sound inside the study rooms - Provide annual trail funding to design and construct new trails - Purchase a skid steer with a mulch head - Purchase new breaching tools and shields for the Police - Provide for additional job advertisements and hiring incentives - Providing funding to start the Cibolo Creek Clean Up Program The Emergency Medical Services team is proposing to add 8 new paramedics /EMTs to add another active ambulance on the road and to switch from 24 hours shifts to 12 hour shifts due to health concerns in the industry. These positions will be offset by increased revenue from having more ambulances on the road and savings in overtime with the change from 24 hour shifts. They are also proposing to add a mental health canine for staff to address mental health concerns caused on the job. The Water & Sewer Fund is proposing to add utility bill text messaging services for notifications of pending bill due dates to help citizens avoid late penalties with a helpful reminder. They are also proposing to add Water /Sewer Gems software to keep an updated model of water and sewer needs as the city grows to help predict and plan for infrastructure needs. Lastly, they are proposing to purchase a mobile bypass pump to keep the water /sewer system operational if there is a mechanical or electrical failure at the existing pumps. Staff also proposes to raise salaries for all departments by 3% across the board for inflation. In addition, staff making less than $53,000 would get an additional 4 %, staff making between $53,000 and $75,000 would receive an additional 2 %, and staff over $75,000 would receive 1 % additional. This program will replace the standard 2% merit program this year temporarily. *UPDATE- Retirement flag purchases were moved from Facilities to HR and the Water /Sewer Gems software was moved to Capital Recovery Water and Sewer, respectively. No change in the overall budget. A copy of the proposed budget is available for view on the City's webpage www.schertz.com. This copy will include all changes included in the change memo. GOAL Per state statutes and the City Charter, the city must adopt a budget prior to the beginning of the fiscal year beginning on October 1 st. COMMUNITY BENEFIT This budget will provide for additional resources to areas identify by citizens, city council, and staff. SUMMARY OF RECOMMENDED ACTION Staff recommends that the City Council approve the first reading of Ordinance No. 22 -T -30, adopting the budget for the fiscal year beginning October 1, 2022, and ending September 30, 2023. FISCAL IMPACT General Fund F $44,376,036' Tax I &S Fund 8,686,248' .m..m: ..m.. ..m.. Water &Sewer Fund ..m..m._— 26,K67 26,826,741 lCapital Recovery" Water 55,748 Capital Recovery -Sewer 64,248 Drainage Fund 1,439,807 EMS Fund 11,719,662 SEDC — 10,050,960 Special Events Fund 24,000 PEG Fund 60,000'. Hotel Occupancy Fund 272,915 Park Fund ._ 125,000'. Tree Mitigation 70,000 R oadway Impact Fee Areal 5,000 [Roadway Impact Fee Area2 55,000' Roadway Impact Fee Area3 5,000 Roadway Impact Fee Area4 3,000 Library Fund 22,200 Historical Committee 11,750 Total: $103,873,315 RECOMMENDATION Staff recommends that the City Council approve the first reading of Ordinance No. 22 -T -30, adopting the budget for the fiscal year beginning October 1, 2022 and ending September 30, 2023. Attachments Change Memo Ordinance 22 -T -30 FY 2022 -23 Proposed Budget Change Memo For the 2022 -23 Budget Taxes 32,305,000 0 32,305,000 Franchises 2,550,000 0 2,550,000 Permits 1,717,800 0 1,717,800 Licenses 45,620 0 45,620 Fees 2,189,200 0 2,189,200 Fines 9,000 0 9,000 Inter - Jurisdictional 1,151,352 0 1,151,352 Inter -Fund Transfers 3,121,873 0 3,121,873 Miscellaneous 839,850 0 839,850 TOTAL Revenue 43,929,695 0 43,929,695 EXPENSES City Council 133,870 0 133,870 City Manager 1,379,657 0 1,379,657 Municipal Court 416,702 0 416,702 Customer Relations -311 121,062 0 121,062 Planning 376,095 0 376,095 Legal Services 137,200 0 137,200 City Secretary 233,574 0 233,574 Non Departmental 2,585,203 0 2,585,203 Public Affairs 662,484 0 662,484 Engineering 1,263,846 0 1,263,846 Police 11,639,567 0 11,639,567 Fire Rescue 7,316,978 0 7,316,978 Inspections 1,271,297 0 1,271,297 Neighborhood Services 515,121 515,121 Public Works- Streets 2,587,507 0 2,587,507 Parks 2,118,076 0 2,118,076 Pools 580,824 0 580,824 Event Facilities 466,985 0 466,985 Library 1,292,795 0 1,292,795 Information Technology 3,058,615 0 3,058,615 Human Resources 767,140 0 767,140 Finance 755,468 0 755,468 Purchasing 295,370 0 295,370 Fleet Maintenance 1,244,274 0 1,244,274 Facility Maintenance 1,957,775 0 1,957,775 Projects 850,000 850,000 City Assistance 335,813 0 335,813 Court Restricted Funds 12,740 0 12,740 TOTAL EXPENSES 44,376,038 0 44,376,038 Revenue over /(under) EXPENSES (446,343) 0 (446,343) 919/2022 1 of 2 Flags from Facilities Flags to HR Change Memo For the 2022 -23 Budget Franchises 400,000 0 400,000 Permits - - Fees 27,487,000 0 27,487,000 Fund Transfers 150,000 0 150,000 Miscellaneous 448,858 0 448,858 TOTAL Revenue 28,485,858 0 28,485,858 EXPENSES Non Departmental - Business Office 1,281,787 0 1,281,787 W & S Administration 25,568,450 (23,424) 25,544,954 Water /Sewer gems to cap rec Projects - - TOTAL EXPENSES 26,850,237 (23,496) 26,826,741 Revenue over/ under EXPENSES 1,635,621 23,496 1,659,117 Capital Recover / Water REVENUES Fees 1,100,000 Fund Transfers 51,500 Miscellaneous TOTAL Revenue 1,151,500 0 - EXPENSES Non - Departmental 44,000 11,748 55,748 Water Gems from Water /Sewer Fund Misc. & Projects TOTAL EXPENSES 44,000 11,748 11,748 Revenue over/ under EXPENSES 1,107,500 (11,748) (11,748) Capital Re cove Sewer REVENUES Fees 550,000 Fund Transfers 51,500 Miscellaneous TOTAL Revenue 601,500 0 - EXPENSES Non - Departmental 52,500 11,748 64,248 Sewer Gems From Water /Sewer Fund Misc. & Projects TOTAL EXPENSES 52,500 11,748 11,748 Revenue over /(under) EXPENSES 549,000 (11,748) (11,748) ALL FUND REVENUES ALL FUND EXPENSES ALL FUND OVER /(UNDER) 9/9/2022 2 of 2 0 0 0 AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 20229 AND ENDING SEPTEMBER 30, 2023, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the City Council prior to the beginning of the fiscal year, and in said budget proposal set forth the estimated revenues and expenditures and made the detailed classification as required by the City Charter of the City of Schertz, Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget contained in the City Charter have been in all things complied with; and WHEREAS, a Public Hearing was held by the City Council of the City of Schertz, Texas on the 6th day of September 2022 and the 13th day of September; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the budget should be approved and adopted; and THEREFORE, ORDAINED / C OF SCHERTZ, TEXAS, THAT: SECTION 1. The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning October 1, 2022, and ending September 30, 2023, be, and the same is, in all things, adopted and approved as the said City of Schertz budget for the Fiscal Year beginning the first day of October 2022, and ending the thirtieth day of September 2023. SECTION 2. The sums below are hereby appropriated from the respective funds for the payment of expenditures on behalf of the City government as established in the approved budget document: 2022 -2023 Budget General Fund $44,376,036 Tax I &S Fund 8,686,248 Water & Sewer Fund 26,826,741 Capital Recovery - Water 55,748 Capital Recovery - Sewer 64,248 Drainage Fund 1,439,807 EMS Fund 11,719,662 SEDC 10,050,960 Special Events Fund 24,000 PEG Fund 60,000 Hotel Occupancy Fund 272,915 Park Fund 125,000 Tree Mitigation 70,000 Roadway Impact Fee Area 1 5,000 Roadway Impact Fee Area 2 55,000 Roadway Impact Fee Area 3 5,000 Roadway Impact Fee Area 4 3,000 Library Fund 22,200 Historical Committee 11,750 Total: $103,873,315 SECTION 3. A true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, shall be filed with the City Secretary. In addition, the City Manager is hereby directed to file or cause to be filed a true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, in the office of the County Clerk of Guadalupe, Comal, and Bexar Counties, Texas, as required by law. SECTION 4. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 5. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 6. This ordinance shall be in full force and effect from and after its final passage, and it is so ordained. PASSED AND APPROVED ON FIRST READING THIS 6th DAY OF SEPTEMBER 2022. PASSED AND APPROVED ON SECOND READING THIS 13th DAY OF SEPTEMBER 2022. Ralph Gutierrez, Mayor Brenda Dennis, City Secretary W h 0 -RIAAN MOIARIS NIM CITp -0 I la FY 2022=23 111, -1� IN` I I ll I_jljl'llti:ki City of Fiscal Year 2022-23 Budget Cover , • The City Council hereby ratifies the budget will raise more total property taxes than last year's budget by $2,541,687 or 12% increase, and of that amount, $576,517 is tax revenue to be raised from new property added to the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR: N/A AGAINST: N/A PRESENT and not voting: N/A ABSENT: N/A Property Tax Rate Comparison Total debt obligation for the City of Schertz secured by property taxes: $ 105,316,557 2022 -23 2021 -22 Property Tax Rate: - $0.5121/100 No- new - revenue $.04526/100 $0.5146/100 No- new - revenue Maintenance & Operations Tax Rate: $0.3046/100 $0.3515/100 Voter - approval Rate: $0.4968/100 $0.5242/$100 Debt Rate: $0.1480/100 $0.1604/100 Total debt obligation for the City of Schertz secured by property taxes: $ 105,316,557 CITY OF SCHERTZ, TEXAS CITY COUNCIL RALPH GUTIERREZ Mayor MARK DAVIS Council Member, Place 1 Vacant Council Member, Place 2 JILL WHITTAKER Council Member, Place 3 MICHAEL DAHLE Council Member, Place 4 DAVID SCAGLIOLA Council Member, Place 5 ALLISON HEYWARD Council Member, Place 6 TIM BROWN Council Member, Place 7 MARK BROWNE, CITY MANAGER BRIAN C. JAMES, ASSISTANT CITY MANAGER SARAH GONZALEZ, ASSISTANT TO THE CITY MANAGER JAMES P. WALTERS, FINANCE DIRECTOR BABETT MARTIN, ASSISTANT FINANCE DIRECTOR MIKE WALKDEN, FINANCIAL ANALYST City of Schertz Our Vision Community. Service. Opportunity. Our Mission Leading, improving, and serving a livable, sustainable and financially sound community City Policy Values 1. Safe Community 2. Essential Services 3. High Quality of Life 4. Attractive Community 5. Economic Prosperity 6. Fiscally Sustainable City Operational Values 1. Systems Management 2. Engaged Workforce 3. Innovative 4. Proactive 5. Service Oriented City Core Value 1. Do the right thing 2. Do the best you can 3. Treat others the way you want to be treated 4. Work cooperatively as a tea CITY OF SCHERTZ IN CITY OF SCHERTZ 2022 -23 BUDGET Table of Contents Executive Summary General Fund Summary 8 Revenues 12 City Council 17 City Manager 20 Municipal Court 24 311 /Customer Relations 29 Planning & Zoning 32 Legal Services 38 City Secretary 41 Non - Departmental 45 Public Affairs 48 Engineering 53 Police 59 Fire Rescue 67 Inspections 74 Neighborhood Services 81 Streets 86 Parks, Recreation, & Community Services 92 Pools 99 Event Facilities 103 Library 108 Information Technology 115 Human Resources 120 Finance 125 Purchasing & Asset Management 130 Fleet Services 135 Facility Services 141 City Assistance 151 Court Restricted 153 Interest & Sinking Fund 156 Water & Sewer Summary 161 Business Office 164 Water & Sewer Administration 169 Capital Recovery - Water 177 Capital Recovery — Sewer 184 Drainage Summary 190 Revenues 194 Expenditures 195 Emergency Medical Services (EMS) Summary 199 Revenues 204 Expenditures 205 Schertz Economic Development Corporation Summary 210 Revenues 214 Expenditures 216 Special Revenue Funds Special Events 220 Public, Educational, and Government (PEG) Access Fund 226 Hotel /Motel Tax 231 Park Fund 237 Tree Mitigation 241 Roadway Area 1 245 Roadway Area 2 250 Roadway Area 3 255 Roadway Area 4 260 Library Fund 265 Historical Committee 269 Glossary 273 Executive Summary General Fund Revenue: Revenues for FY 2022 -23 Budget are expected to increase 7.8% from the FY 2021 -22 year -end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022 -23 are estimated to increase 6.41 % and sales taxes are estimated to increase 5.63 %. These increases are offset by a projected decrease in commercial building permits and large deployment reimbursements received in 2021 -22 that are not expected in 2022 -23. Expenses: The overall FY 2022 -23 Budget increased 3.3% from the FY 2021 -22 year -end estimates. This includes annual wage increases, 24 new personnel and a 3% ECI increase. This budget also includes additional funding for street preservation and maintenance as well as a parking lot surfacing for building 27 to provide the needed additional parking and storage. In addition, the FY 2022 -23 budget includes IT upgrades for Internet and fiber to add additional high -speed connection to the internet and create better network load balancing for internet connectivity. The IT budget will also increase with the funding for two software. A new eProcurement and Contract management software to allow for increased participation in the bidding process and more effective contract management. Funding for a joint project with IT and Police to replace the current RMS software with a more efficient system. City Council The Proposed FY 2022 -23 Budget increases 7.8% from the FY 2021 -22 year -end estimates for additional funding for training and travel. City Manager The FY 2022 -23 Budget decreases 1.3% from the FY 2021 -22 year -end estimates. Wages increases are offset by vehicle replacements made in 2021 -22 that will not carry forward to 2022 -23. Municipal Court The FY 2022 -23 Budget increased 6.7% from FY 2021 -22 year -end estimates for an increase in the Judge services rates and a projected increase in prosecutor rates. 311 Customer Service The FY 2022 -23 Budget decreases 3.4% from the FY 2021 -22 year end estimates with no changes to operation. 1 of 278 EXECUTIVE SUMMARY Planning & Zoning The FY 2022 -23 Budget decreased by 40.8% from the FY 2021 -22 year -end estimate. $400,000 for the master plan was originally allocated in the planning department. Because this is a multi -year project, we will be accounting for the funds in the project fund. This decrease will be offset by the addition of 2 new positions, plans examiner and permit technician. Legal Services The FY 2022 -23 Budget decreased 2.0% from the FY 2021 -22 year end estimate with no changes to operation. City Secretary The FY 2022 -23 Budget decreases 0.7% from the FY 2021 -22 year -end estimate with no changes to operation. Non - Departmental The FY 2022 -23 Budget increases 20.9% from the FY 2021 -22 year -end estimate due to a projected 10.8% increase on commercial insurance rates and setting general contingency and personnel contingency to $186,200 each. Public Affairs The FY 2022 -23 Budget decreases 0.2% from the FY 2021 -22 year end estimate with no changes to operation. Engineering The FY 2022 -23 Engineering Budget increased 31.7% from the FY 2021 -22 year end estimate for two new positions, inspector and engineer, and vehicle replacements. Police The FY 2022 -23 Budget increases 6.7% from the FY 2021 -22 year -end estimates for four new positions. Two school resource officers, a traffic officer, and a records management specialist. In addition to new personnel, the police department will be adding additional funding for body armor. Fire Rescue The FY 2022 -23 Budget will decrease 6.1 % from the FY 2021 -22 year -end estimate. A fire inspector position and 3 new firefighter positions will be offset by less vehicle replacements /purchases and fewer state deployments. Inspections The FY 2022 -23 Budget increases 16.2% from the FY 2021 -22 year -end estimate for a new Plans Examiner position, computer equipment, and a vehicle replacement. Neighborhood Services The FY 2022 -23 Budget increases 28.5% from the FY 2021 -22 year end with the addition of a neighborhood services officer position, the addition of the Cibolo creek clean -up program, and vehicle replacements. 2 of 278 EXECUTIVE SUMMARY Streets The FY 2022 -23 Budget will increase 25.2% from the FY 2021 -22 year -end estimate. FY 2022 -23 budget includes an additional $250,000 for Street Preservation and Maintenance (SPAM), an emulsion tank, and a replacement skid steer. Parks The FY 2022 -23 Budget will increase 19.0% from the FY 2021 -22 year -end estimate for a two new Parks maintenance technician positions, a recreation coordinator position, additional funding for contract mowing and vehicle and equipment replacements. Pools The FY 2022 -23 Budget will increase 0.8% from the FY 2021 -22 year end with no change in operations. Event Facilities The FY 2022 -23 Budget will increase 11.2% from the FY 2021 -22 -year end estimate with the addition of a new event attendant position. Library The Library FY 2022 -23 Budget increases 8.6% from the FY 2021 -22 year end for a new Part time programming specialist, wage increases, additional funding for Library materials, and noise mitigation tiles for meeting rooms. Animal Services This budget was combined into the Police Department Budget. Information Technology The Information Technology FY 2022 -23 Budget increases approximately 16.2% from the FY 2021 -2022 year -end estimates. Primary costs changes include a new Public safety technician position, a GIS specialist position, an Eprocurement software, camera replacements, and internet and fiber upgrades. Human Resources The FY 2022 -23 Budget will increase 11.3% from the FY 2021 -22 year -end estimate for wage increases, an increase in expenditures for the remaining employee wellness program initiative funds, and additional funding for recruitment advertisement and incentives. Finance The FY 2022 -23 Budget will increase 4.2% from the FY 2021 -22 year -end estimate due to citywide wage increases. Purchasing & Asset Management The FY 2022 -23 Budget will increase 1.8% from the FY 2021 -22 year -end estimate due to the salary increase awarded to the Purchasing Manager in 2022 and the rising costs across the board for training, travel, office supplies, and operating supplies. 3 of 278 EXECUTIVE SUMMARY Fleet Services The FY 2022 -23 Budget will decrease 2.3% from the FY 2021 -22 year end estimate. Wage increases, a new parts clerk /lube technician position, and updgraded software will be offset by less vehicle replacements in 2022 -23. Facility Services The FY 2022 -23 Budget decreases 3.9% from the FY 2021 -22 year -end estimates. Wage increases and vehicle replacements are offset by a lower budget for maintenance services. City Assistance The FY 2022 -23 Budget will increase 5.7% from the FY 2021 -22 year end estimate for the Senior Citizens meal program. Court Restricted Funds The FY 2022 -23 Budget will decrease 34.5% from the FY 2021 -22 estimate to match the projected revenue for 22 -23. Interest & Sinking Fund Revenues: Revenues for FY 2022 -23 increase 16.3% from the FY 2021 -22 estimate with higher property values. Expenses: The FY 2022 -23 Budget will increase 31.9% from the FY 2021 -22 year end estimate with the addition of new debt issuances. Water & Sewer Fund Revenue: Revenues for FY 2022 -23 Budget are expected to decrease 0.6% from the FY 2021 -22 year -end estimate increase is fees are offset by lower fund transfers. Expenses: The FY 2022 -23 Budget increases 2.9% from the FY 2021 -22 year -end estimates. Utility Billing The FY 2022 -23 Budget increases 5.5% from the FY 2021 -22 year -end estimate for wage increases, increased charges for credit card processing fees and a customer text notification software. Administration The FY 2022 -23 Budget will increase 5.0% from the FY 2021 -22 year -end estimate for wage increases, water gems software, a new mobile bypass pump and additional debt payments. Capital Recovery Fund — Water The FY 2022 -23 Budget will be set at $55,748 for any professional services or studies that need to be completed. Capital Recovery Fund - Sewer The FY 2022 -23 Budget will be set at $64,248 for any professional services or studies that need to be completed. 4 of 278 EXECUTIVE SUMMARY Drainage Fund Revenue: The FY 2022 -23 Budget increase 14.5% from the FY 2021 -22 year -end estimate from a fund transfer from reserves for equipment replacements. Expenses: The FY 2022 -23 Budget will increase 28.5% from the FY 2021 -22 year -end estimate for wage increases and equipment replacements. EMS Fund Revenue: Revenues for FY 2022 -23 Budget are expected to increase 1.2% from FY 2021- 22 year -end estimates from an increase in transports that is offset by lower funding from the Texas Ambulance Supplemental Payment Program (TASSP). Expenses: The FY 2022 -23 Budget will increase 1.7% from the FY 2021 -22 year -end estimate. The addition of 8 new person and wage increases is offset by debt service being paid off and vehicle replacements made in FY 2021 -22. Schertz Economic Development Corporation (SEDC) Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2022 -23 is projected to increase by 60.3% from the FY 2021 -22 year -end estimate. The increase is reflective of an increase in sales tax revenue. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2022 -23 are projected to increase by 67.9% to accommodate costs associated with signage on Schertz Parkway Overpass, and Master Planning for comprehensive Request for Information (RFI) responses, and continued work with the Retail Coach on site analysis and planning. Unspent Marketing and Promotion dollars may be carried forward per State statute for Marketing and Promotion purposes. Special Events Fund Revenue: Revenues are set at $24,000 each year and any additional covers event expenses. Expenses: The Special Events Fund FY 2022 -23 Budget is set at $24,000 with no change in operations. Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2022 -23 Budget are not expected to change from the FY 2021- 22 year -end estimates 5 of 278 EXECUTIVE SUMMARY Expenses: The PEG Fund FY 2022 -23 Budget decreased to $60,000 from the FY 2021- 22 year -end estimates with the continued implementation of the communication master plan Hotel Motel Tax Fund Revenue: Revenue for FY 2022 -23 Budget is expected to increase 0.5% from the FY 2021 -22 year end estimates. Expenses: The Hotel Motel Tax Fund FY 2022 -23 Budget decrease 20.3% from FY 2021- 22 year end estimates due to one time purchases in FY 21 -22 for banquet chairs and an event management software for the civic center. Park Fund Revenue: The revenue for FY 2022 -23 Budget is expected to be equal to the FY 2021 -22 year end estimates. Expenses: The FY 2022 -23 Budget is not expected to change from FY 2021 -22 year end estimate. Tree Mitigation Revenue: The revenue for FY 2022 -23 Budget is expected to increase by 1.5% from 2021- 22 year -end estimate with no changes to the operation. Expenses: The FY 2022 -23 Budget will not change from the FY 2021 -22 year -end estimate. Roadway Impact Fee Area 1 The FY 2022 -23 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 2 The FY 2022 -23 Budget will be set at $55,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 3 The FY 2022 -23 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 4 The FY 2022 -23 Budget will be set at $3,000 for any professional services or studies that need to be completed. Library Fund Revenues: Revenue for FY 2022 -23 is expected to decrease 4.6% from the FY 2021 -22 estimate due to the lower budgeted amount for fund transfers to balance the overall budget. Expenses: The Library Fund's FY 2022 -23 Budget will increase 0.5% from the FY 2021- 22 year end estimate for the increase in operating supply purchases. 6 of 278 EXECUTIVE SUMMARY Historical Committee Revenues: Revenue for FY 2022-23 will remain at the same funding allocation as FY 2021- 22. Expenses: The Historical Committee's FY 2022-23 Budget will remain the same as the FY 2021-22 Budget. 7 of 278 * The General Fund is the City's primary governmental operating fund. It is used to account for all financial resources that cannot otherwise be accounted for in other funds that have specific purposes, such as the Water and Sewer Fund or Special Revenue Funds. All general tax revenues, franchise fees, permits, license fees, fine and forfeitures, interest income and any other receipts that are not allocated by law or otherwise restricted to other funds are accounted for in this fund. It accounts for the majority of City services, including General Government, public safety, public environment, parks and recreation, cultural, and internal services. Budgeted expenditures include salaries and benefits, supplies, maintenance, services, and capital outlays. Revenues Taxes Franchises Permits Licenses Fees Fines & Forfeitures Inter - Jurisdictional Fund Transfers Miscellaneous Total Expenses General Government Public Safety Public Environment Parks & Recreation Cultural Internal Service Misc & Projects Total $27,294,411 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenues Taxes Franchises Permits Licenses Fees Fines & Forfeitures Inter - Jurisdictional Fund Transfers Miscellaneous Total Expenses General Government Public Safety Public Environment Parks & Recreation Cultural Internal Service Misc & Projects Total $27,294,411 $28,970,311 $32,305,000 $2,226,361 $2,354,017 $2,550,000 $1,547,780 $2,265,755 $1,717,800 $45,600 $38,620 $45,620 $1,975,216 $2,351,312 $2,189,200 $8,477 $9,000 $9,000 $899,348 $986,068 $1,151,352 $2,893,814 $3,094,852 $3,568,214 $720,561 $1,097,943 $839,850 $37,611,600 $41,167,878 $44,376,036 $6,315,829 $17,489,515 $1,413,809 $2,506,318 $1,040,278 $6,808,023 $2,616,394 $38,190,165 8 of 278 $6,809,346 $20,199,499 $2,067,417 $2,776,593 $1,190,931 $7,646,072 $2,267,230 $42,957,088 $7,309,692 $20,742,963 $2,587,507 $3,165,884 $1,292,795 $8,078,642 $1,198,553 $44,376,036 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2022 -23 Budget are expected to increase 7.8% from the FY 2021 -22 year -end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022 -23 are estimated to increase 6.41% and sales taxes are estimated to increase 5.63 %. These increases are offset by a projected decrease in commercial building permits and large deployment reimbursements received in 2021 -22 that are not expected in 2022 -23. Expenses: The overall FY 2022 -23 Budget increased 3.3% from the FY 2021 -22 year -end estimates. This includes annual wage increases, 24 new personnel and a 3% ECI increase. This budget also includes additional funding for street preservation and maintenance as well as a parking lot surfacing for building 27 to provide the needed additional parking and storage. In addition, the FY 2022 -23 budget includes IT upgrades for Internet and fiber to add additional high -speed connection to the internet and create better network load balancing for internet connectivity. The IT budget will also increase with the funding for two software. A new eProcurement and Contract management software to allow for increased participation in the bidding process and more effective contract management. Funding for a joint project with IT and Police to replace the current RMS software with a more efficient system. 9 of 278 9 -07 -2022 10:06 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Franchises Permits Licenses Fees Fines & Forfeitures Inter - Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY NON PROGRAM NON DEPARTMENTAL TOTAL NON PROGRAM GENERAL GOVERNMENT CITY COUNCIL CITY MANAGER MUNICIPAL COURT CUSTOMER RELATIONS-311 PLANNING & ZONING LEGAL SERVICES CITY SECRETARY NONDEPARTMENTAL PUBLIC AFFAIRS ENGINEERING CIS TOTAL GENERAL GOVERNMENT PUBLIC SAFETY POLICE FIRE RESCUE INSPECTIONS NEIGHBORHOOD SERVICES TOTAL PUBLIC SAFETY (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 23,918,317 27,294,441 27,845,000 26,383,357 28,970,311 32,305,000 2,223,227 2,226,361 2,327,000 1,934,231 2,354,017 2,550,000 1,701,296 1,547,780 1,718,150 1,682,870 2,265,755 1,717,800 49,540 45,600 49,320 34,533 38,620 45,620 2,091,014 1,975,216 2,232,459 1,816,972 2,351,312 2,189,200 7,053 8,477 9,000 8,742 9,000 9,000 996,174 899,348 990,598 724,943 986,068 1,151,352 2,703,943 2,893,814 5,612,630 2,656,094 3,094,852 3,568,214 803,832 719,516 706,050 848,573 1,097,943 839,850 34,494,396 37,610,555 41,490,207 36,090,315 41,167,878 44,376,036 0 0 0 0 0 0 0 0 0 0 0 0 110,886 105,989 129,252 90,253 124,152 133,870 1,168,026 1,249,953 1,347,229 1,068,515 1,397,216 1,379,657 324,437 343,557 388,838 303,815 390,436 416,702 110,238 115,148 117,235 98,932 125,300 121,062 182,850 220,517 727,715 160,608 635,491 376,095 107,722 158,366 140,000 50,714 140,000 137,200 206,457 204,993 216,259 182,456 235,183 233,574 2,669,901 2,443,351 2,381,310 1,994,132 2,138,237 2,585,203 557,109 603,792 658,486 531,436 663,917 662,484 659,370 870,162 959,634 724,019 959,414 1,263,846 187,174 0 0 0 0 0 6,284,169 6,315,829 7,065,958 5,204,881 6,809,346 7,309,692 7,604,159 9,955,402 10,295,516 8,563,793 10,911,513 11,639,567 5,056,610 6,559,780 6,667,866 5,820,686 7,793,123 7,316,978 903,194 974,332 1,088,400 844,619 1,093,923 1,271,297 0 0 377,450 288,251 400,940 515,121 13,563,963 17,489,515 18,429,232 15,517,355 20,199,499 20,742,963 10 of 278 9 -07 -2022 10:06 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY PUBLIC ENVIRONMENT STREETS TOTAL PUBLIC ENVIRONMENT PARKS & RECREATION PARKS SWIM POOL EVENT FACILITIES TOTAL PARKS & RECREATION CULTURAL LIBRARY TOTAL CULTURAL INTERNAL SERVICE INFORMATION TECHNOLOGY HUMAN RESOURCES FINANCE PURCHASING & ASSET MGT FLEET SERVICE BUILDING MAINTENANCE TOTAL INTERNAL SERVICE MISC & PROJECTS PROJECTS CITY'S ASSISTANCE SEWER PROJECTS COURT- RESTRICTED FUNDS NORTHCLIFF COMM CTR CITY HALL WING LAND PURCHASE CITY HALL REMODEL ECONOMIC DEVELOPMENT LIBRARY CAMPAIGN PROJECT TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,521,424 1,413,809 2 037 970 1,439,665, 2 067 417 2,587,507 1,521,424 1,413,809 2,037,970 1,439,665 2,067,417 2,587,507 1,312,158 1,661,869 1,823,731 1,174,412 1,780,332 2,118,076 471,528 536,674 569,878 410,216 576,378 580,824 320,479 307,775 384,945 314,383 419,883 466,985 2,104,164 2,506,318 2,778,554 1,899,010 2,776,593 3,165,884 1,034,433 1,040,278 1,163,373 937,482 1,190,931 1,292,795 1,034,433 1,040,278 1,163,373 937,482 1,190,931 1,292,795 1,821,503 2,517,577 2,707,439 2,180,796 2,631,436 3,058,615 668,639 666,392 748,319 527,276 690,511 768,340 634,265 687,033 704,969 600,208 725,064 755,468 235,506 247,913 257,714 227,068 290,020 295,370 913,882 1,025,476 1,306,111 965,337 1,273,032 1,244,274 1,432,009 1,663,632 1,998,339 1,217,804. 2,036,009 1,956,575 5,705,803 6,808,023 7,722,891 5,718,488 7,646,072 8,078,642 4,000,000 2,314,007 1,645,112 505,411 1,645,112 850,000 287,962 290,617 342,666 222,581 317,666 335,813 0 0 285,000 0 285,000 0 0 11,770 19,452 5,985 19,452 12,740 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,287,962 2,616,394 2,292,230 733,977 2,267,230 1,198,553 34,501,919 38,190,165 41,490,208 31,450,858 42,957,088 44,376,036 ( 7,523) ( 579,611) ( 1) 4,639,457 ( 1,789,210) 0 11 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411100 Advalorem Tax - Current 14,102,255 14,762,219 15,420,000 15,564,559 15,500,000 17,965,000 000 - 411110 Disable Veterans Assist Pymnt 0 1,064,592 1,100,000 897,969 897,696 1,100,000 000 - 411200 Advalorem Tax - Delinquent 46,115 68,737 50,000 18,374 63,702 50,000 000 - 411300 Advalorem Tax -P &I 86,945 107,361 70,000 99,433 93,830 80,000 000 - 411400 Roll Back Property Tax 0 0 0 0 0 0 000 - 411500 Sales Tax Revenue -Gen Fund 9,612,864 11,222,803 11,135,000 9,737,382 12,345,083 13,040,000 000 - 411600 Bingo Tax 28 0 0 0 0 0 000 - 411700 Mixed Beverage Tax 70,111 68,730 70.000 65.641 70,000 70,000 TOTAL Taxes 23,918,317 27,294,441 27,845,000 26,383,357 28,970,311 32,305,000 Franchises 000 - 421200 Center Point /Entex Energy 90,533 103,058 94,000 102,194 120,671 120,000 000 - 421220 City Public Service 946,815 1,039,100 980,000 878,628 1,100,000 1,200,000 000 - 421240 Guadalupe Valley Elec Co -op 441,211 457,842 460,000 384,818 450,000 475,000 000 - 421250 New Braunfels Utilities 65,991 71,296 70,000 57,633 75,000 80,000 000 - 421300 Spectrum -State Franchise 317,421 317,385 325,000 260,692 300,000 325,000 000 - 421460 DIRECT TV Franchise Fee 92,736 27,032 100,000 69,076 75,059 75,000 000 - 421480 Other Telecom Franchise - ROW 107,819 44,206 130,000 36,044 63,286 100,000 000 - 421500 Solid Waste Franchise Fee 160,702 166,443 168,000 145,146 170,000 175,000 TOTAL Franchises 2,223,227 2,226,361 2,327,000 1,934,231 2,354,017 2,550,000 Permits 000 - 431100 Home Occupation Permit 560 665 525 350 525 550 000 - 431205 Bldg Permit - Residential 588,824 475,336 601,400 252,660 350,000 513,000 000 - 431210 Bldg Permit - Commercial 181,831 210,053 250,000 636,158 800,000 347,000 000 - 431215 Bldg Permit - General 377,725 356,641 350,000 228,428 350,000 328,000 000 - 431300 Mobile Home Permit 300 400 375 50 50 0 000 - 431400 Signs Permit 4,875 6,668 5,000 5,031 5,000 5,500 000 - 431500 Food Establishmnt Permit 69,780 73,410 70,000 51,535 70,000 71,000 000 - 431700 Plumbing Permit 130,330 121,196 130,000 73,526 120,000 123,000 000 - 431750 Electrical Permit 69,460 75,500 75,000 47,660 65,000 70,000 000 - 431800 Mechanical Permit 68,640 53,800 68,000 36,140 55,000 60,000 000 - 431900 Solicitor /Peddler Permit 2,256 2,890 2,000 1,960 2,227 2,000 000 - 431950 Animal /Pet Permit 45 100 250 200 267 250 000 - 432000 Cert of Occupancy Prmt 7,150 11,350 7,600 7,550 10,000 9,500 000 - 432100 Security Alarm Permit 43,736 31,662 43,000 34,270 39,499 43,000 000 - 432300 Grading /Clearing Permit 9,795 12,943 10,000 19,380 24,166 15,000 000 - 432400 Development Permit 110,297 87,450 75,000 263,471 345,044 100,000 000 - 435000 Fire Permit 35,693 27,718 30.000 24,502 28,978 30,000 TOTAL Permits 1,701,296 1,547,780 1,718,150 1,682,870 2,265,755 1,717,800 Licenses 000 - 441000 Alcohol Beverage License 7,783 9,620 8,200 6,233 8,500 8,500 000 - 441300 Mobile Home License 120 80 120 120 120 120 000 - 442000 Contractors License 40,680 35,900 41,000 28,180 30,000 37,000 000 - 444000 Pet License 957 0 0 0 0 0 TOTAL Licenses 49,540 45,600 49,320 34,533 38,620 45,620 12 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX 13 of 278 (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 451000 Municipal Court Fines 625,820 481,067 625,000 399,674 529,000 525,000 000 - 451010 Texas Motor Carrier Fines 0 0 0 21,704 37,700 30,000 000 - 451015 CVE Out of Service 0 250 0 1,900 2,453 3,000 000 - 451100 Arrest Fee 21,404 14,040 21,300 12,810 17,160 12,000 000 - 451110 Expunction Fee 100 0 100 0 0 0 000 - 451200 Warrant Fees 67,368 56,474 67,400 46,334 63,000 53,000 000 - 451210 Court - Claims & Judgements 0 0 0 0 0 0 000 - 451220 Officer Jury Fee 91 0 200 0 200 0 000 - 451310 Restitution Fee -Local 126 103 100 0 0 0 000 - 451320 Civil Justice Fee -Court 0 0 0 0 0 0 000 - 451321 Civil Justice Fee -State 0 0 0 0 0 0 000 - 451340 Judicial Fee -City 1,531 544 1,524 304 432 300 000 - 451400 Traffic Fine Costs TTL 9,930 5,839 9,924 5,474 7,349 6,000 000 - 451500 Teen Court Admin Fee 0 0 0 0 0 0 000 - 451510 Juvenile Case Mgmt Fee 12,774 4,543 12,768 2,540 3,664 3,000 000 - 451520 Truancy Fees 13,592 12,459 13,584 12,498 16,000 14,000 000 - 451530 Local Municipal Jury Fund 227 238 225 243 317 150 000 - 451600 Technology Fund Fee 19,459 13,233 19,452 11,840 15,916 13,000 000 - 451700 Security Fee 18,904 14,437 18,900 13,505 18,050 15,000 000 - 451800 Time Payment Fee -City 4,148 2,617 4,140 4,041 5,583 4,000 000 - 451850 State Fines 10% Service Fee 32,615 27,691 32,612 24,548 21,200 15,000 000 - 451900 DPS Payment -Local 5,059 4,353 5,052 3,782 4,947 4,000 000 - 452000 Child Safety Fee 5,890 4,800 5,880 3,856 5,917 5,000 000 - 452050 Indigent Defense Fee 0 0 0 0 0 0 000 - 452100 Platting Fees 31,250 44,500 54,000 41,250 54,000 54,000 000 - 452200 Site Plan Fee 10,500 19,000 23,000 18,500 23,000 23,000 000 - 452300 Plan Check Fee 552,174 462,928 600,000 457,778 700,000 570,000 000 - 452310 Mice Review Fee 0 0 0 0 0 0 000 - 452320 Tree Mitigation Admin Fee 10,707 38,738 15,000 11,550 15,000 15,000 000 - 452400 BOA /Variance Fees 1,000 1,500 2,500 2,500 3,000 2,500 000 - 452520 Fire Training Classes 0 0 0 0 0 0 000 - 452600 Specific Use /Zone Chng Fee 22,090 34,300 26,450 33,000 35,000 26,450 000 - 452710 Zoning Ltr & Dev Rights 3,300 2,700 2,550 4,350 5,000 2,550 000 - 453100 Reinspection Fees 202,351 179,625 190,000 155,825 190,000 190,000 000 - 453110 Swim Pool Inspection Fee 2,970 3,410 2,500 660 2,500 2,900 000 - 453200 Lot Abatement 8,552 6,525 5,000 6,025 5,000 6,700 000 - 453211 Admin Fee - Inspections 11,200 3,000 10,000 10,000 10,000 10,000 000 - 453310 Misc Inspection Fees 300 0 0 0 0 0 000 - 453710 Foster Care 600 300 500 50 300 500 000 - 454200 Pool Gate Admission Fee 12,339 21,545 22,000 19,015 22,000 22,000 000 - 454300 Seasonal Pool Pass Fee 1,380 6,730 4,000 6,495 6,500 4,000 000 - 456110 Senior Center Memberships 0 0 0 19,957 25,000 16,000 000 - 456120 Senior Center Meal Fee 19,371 28,205 20,000 21,226 20,000 20,000 000 - 456500 HAZ MAT Fees 0 0 5,000 0 5,000 5,000 000 - 456600 Fire Re- inspection Fee 650 300 750 50 100 700 000 - 458000 Sale of General Fixed Assets 0 0 0 37,572 37,572 0 000 - 458100 Sale of Merchandise 360 90 0 0 0 0 000 - 458110 Sale of Mdse - GovDeals 53,563 126,933 100,000 5,391 9,700 100,000 13 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 458300 Sale of Property /Auction 0 0 0 0 0 0 000 - 458350 Gain on Sale of Fixed Assets 0 3,800 0 0 0 0 000 - 458400 Civic Center Rental Fees 5,275 42,904 140,000 242,322 215,000 225,000 000 - 458401 Capital Recovery Fee -Civic C 11,500 7,775 0 2,275 0 0 000 - 458402 Civic Center Ancillary Fees 200 210 0 1,040 0 0 000 - 458450 North Center Rental Fees 15,875 26,094 18,000 31,938 31,000 28,000 000 - 458460 Senior Center Rental 3,500 0 7,000 1,400 1,867 7,000 000 - 458500 Community Center Rental Fees 16,778 32,505 25,000 46,032 46,000 40,000 000 - 458501 Community Center Service Fees 550 500 0 800 0 0 000 - 458510 Grand Ballroom Rental Fees 115,336 51,501 0 ( 30,694) 0 0 000 - 458520 Cut -Off Hall Rental Fees 10,568 8,016 0 600 0 0 000 - 458530 Conference Hall Rental Fees 1,963 506 0 0 0 0 000 - 458540 Bluebonnet Hall Rental Fees 25,726 19,974 0 ( 2,938) 0 0 000 - 458550 Pavilion Rental Fees 4,590 24,308 20,000 20,820 23,933 25,000 000 - 458551 Equipment Rentals -Parks 0 0 0 40 53 0 000 - 458560 Chamber of Comm Rent 7,800 7,800 7,800 5,850 7,800 7,800 000 - 458570 Non - Resident SYSA League 8,590 9,160 10,000 7,500 10,000 10,000 000 - 458580 HOA Meeting Rental Fees 1,125 825 0 0 0 0 000 - 458581 Funeral Reception Rental Fees 600 675 0 0 0 0 000 - 458582 Quality of Life Rental Fees 5,430 6,150 0 0 0 0 000 - 458590 Cancellation Fees -Event Renta 6,445 1,600 0 1,900 2,000 1,500 000 - 458650 NonResident User Fee -BVYA 6 12,600 10,000 8,240 10,000 0 000 - 458660 BVYA Utility Reimbursement 0 18,338 15,000 6,486 15,000 15,000 000 - 458670 SYSA Utility Reimbursement 4,494 5,863 7,500 6,651 7,500 7,500 000 - 458675 Lions Futbol Utility Reimbrsm 16,098 22,580 15,000 12,032 15,000 15,000 000 - 458680 Tournament Fees 0 0 0 0 0 0 000 - 458685 Recreation Programs 0 2,431 1,000 ( 25) 50 1,000 000- 458685.Rec Prgrm- Kickball Leagues 84 7,105 2,600 5,055 6,000 2,600 000 - 458700 Vehicle Impoundment 14,060 11,580 11,000 9,930 12,500 0 000 - 459200 NSF Check Fee 125 0 100 0 0 0 000 - 459300 Notary Fee 48 84 48 48 50 50 000 - 459400 Maps,Copies,UDC & Miss Fees 5 0 0 0 0 0 000 - 459600 Animal Adoption Fee 14,075 10,955 9,000 9,005 12,000 12,000 000 - 459700 Pet Impoundment Fee 11,227 9,436 7,000 9,993 13,000 13,000 000 - 459800 Police Reports Fee 5,248 6,924 5,000 4,425 5,000 5,000 000 - 459990 Fire - False Alarm Fee 0 0 0 0 0 0 TOTAL Fees 2,091,014 1,975,216 2,232,459 1,816,972 2,351,312 2,189,200 Fines & Forfeitures 000 - 463000 Library Fines 7,053 8,477 9,000 8,742 9,000 9,000 TOTAL Fines & Forfeitures 7,053 8,477 9,000 8,742 9,000 9,000 Inter - Jurisdictional 000 - 473100 Bexar Cc - Fire 21,078 35,130 21,077 7,026 21,077 21,077 000 - 473200 City of Seguin -Fire Contract 30,108 33,453 30,107 22,302 30,107 30,107 000 - 473300 Guadalupe Co- Library 217,152 203,191 217,000 180,960 217,152 220,000 000 - 473400 Randolph AFB - Animal Control 0 0 0 0 0 0 000 - 474200 Library Services - Cibolo 40,030 40,000 40,000 40,000 40,000 40,000 000 - 474210 Library Services -Selma 26,505 25,020 26,000 24,825 24,825 25,000 000 - 474400 Dispatch Service - Cibolo 160,000 83,000 160,000 163,000 163,000 160,000 14 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 474600 School Crossing Guard -Bexar C 39,171 41,212 36,000 30,172 36,000 36,000 000 - 474610 School Cross Guard - Guadalupe 43,821 47,822 41,000 39,581 46,822 41,000 000 - 474620 School Crossing Guards - Coma 0 1,813 1,900 14,571 14,571 1,900 000 - 474700 School Officer Funding 355,810 363,708 367,514 183,756 367,514 551,268 000 - 474750 Crime Victim Liaison Agreemen 62,500 25,000 50.000 18,750 25,000 25,000 TOTAL Inter - Jurisdictional 996,174 899,348 990,598 724,943 986,068 1,151,352 Fund Transfers 0 0 0 0 0 0 000 - 493000 000 - 480000 Indirect Costs -EMS 179,100 182,682 212,740 177,283 212,735 216,994 000 - 480100 Indirect Costs -Hotel /Motel 74,428 72,464 74,443 62,036 74,441 69,915 000 - 481000 Transfer In - Reserves 0 0 2,289,008 0 0 446,341 000 - 482050 Transfer In- Equipment Reserve 0 0 0 0 0 0 000 - 482100 Transfer In- Reserves -Ct Tech 0 0 0 0 0 0 000 - 482150 Transfer In -Court Security 0 0 0 0 0 0 000 - 482200 Transfer In- Vehicle Replace 0 0 0 0 0 0 000 - 482300 Transfer In -Resry Child Safet 0 0 25,000 0 0 0 000 - 485000 Interfund Charges- Drainage -5o 243,112 285,506 308,010 256,675 308,002 320,073 000 - 486000 Interfund Chrges -Admin W &S 1,385,000 1,450,827 1,478,230 1,231,858 1,478,193 1,493,620 000 - 486100 Transfer In 0 0 0 0 0 0 000 - 486106 Transfer In- Special Events 0 0 0 0 0 0 000 - 486202 Transfer In- Water &Sewer Fund 0 0 4,000 0 4,000 4,000 000 - 486203 Transfer In -EMS 0 0 4,000 0 4,000 4,000 000 - 486204 Transfer In- Drainage 0 0 1,000 0 1,000 1,000 000 - 486314 Transfer In Hotel /Motel 0 0 0 0 0 0 000 - 486317 Transfer from Park Fund 0 0 0 0 0 0 000 - 486322 Transfer -In- Library Grants 0 0 0 0 0 0 000 - 486402 Transfer from City Wide Projt 0 0 0 0 0 0 000 - 487000 Interfund Charges -Fleet 360,667 397,666 505,509 421,258 505,496 470,050 000 - 488000 Interfund Charges -4B 461,636 504,669 506,984 506,984 506,984 542,221 000 - 489000 Transfer In 0 0 203,706 0 0 0 000 - 489620 Contribution -SEDC 0 0 0 0 0 0 TOTAL Fund Transfers 2,703,943 2,893,814 5,612,630 2,656,094 3,094,852 3,568,214 Miscellaneous 000 - 491000 Interest Earned 26,057 7,536 15,000 7,616 10,000 25,000 000 - 491200 Investment Income 251,154 52,592 120,000 65,565 75,000 150,000 000 - 491800 Gain /Loss 0 0 0 0 0 0 000 - 491900 Unrealized Gain /Loss- CapOne 22,942 ( 30,999) 0 ( 57,115) ( 40,000) 0 000 - 492100 Proceeds -Sale of Land 0 0 0 0 0 0 000 - 492500 Proceeds from Capital Lease 0 0 0 0 0 0 000 - 493000 Donations - Others 100 500 0 0 0 0 000 - 493120 Donations- Public Library 2,166 1,798 10,000 1,145 3,000 10,000 000 - 493400 Donations - Animal Control 3,978 2,905 5,000 3,821 5,000 5,000 000 - 493404 Donations -TNR Program 0 0 0 0 0 0 000 - 493460 Donations- Parks 500 0 10,000 0 0 0 000 - 493465 Donations - Senior Center 6,068 1,711 10,000 4,619 5,000 10,000 000 - 493502 Donations -PD 200 450 500 0 0 0 000 - 493503 Donation -Fire Rescue 2,200 800 1,000 0 1,000 1,000 000 - 493504 Donations -PD 100 Club 0 0 0 0 0 0 000 - 493505 Donations - Police Events 0 0 0 0 0 0 15 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 493618 Donation - Veteran's Memorial 1,350 2,100 1,250 2,630 3,000 1,250 000 - 493700 July 4th Activities 249 27,721 26,000 27,750 27,750 26,000 000 - 493701 Proceeds- Holidazzle 12,320 3,290 12,500 21,600 21,600 12,500 000 - 493703 Schertz Young Leaders 0 0 0 0 0 0 000 - 493704 Moving on Main 100 9,950 4,000 8,700 8,700 4,000 000 - 493706 Music, Movies in the Park 8,000 0 0 8,000 8,000 8,000 000 - 493707 Cornhole League 0 2,260 0 580 0 2,000 000 - 494481 LawEnforcemtOfficersStnd &Educ 5,082 4,489 5,000 4,152 4,152 5,000 000 - 494482 Grants - Police, Fire, Gen Fund 0 541 12,500 0 0 0 000 - 494495 Other Financing- Capital Lease 0 0 0 0 0 0 000 - 494500 Lease Proceeds 0 0 0 0 0 0 000 - 495100 Mobile Stage Rental Fees 1,550 0 0 3,600 3,600 0 000 - 497000 Misc Income -Gen Fund 60,081 176,674 50,000 47,007 40,759 60,000 000 - 497005 Schertz Magazine Advertising 133,575 155,537 140,000 117,993 142,000 145,000 000 - 497006 Misc Income -Kept Deposits 0 0 0 0 0 0 000 - 497007 Misc Income- Schertz Arta 0 0 0 0 0 0 000 - 497100 Misc Income - Police 7,545 15,738 9,000 6,859 9,676 9,000 000 - 497106 Misc Income- Special Events 0 0 0 0 0 0 000 - 497150 Misc Income -Fire Department 0 0 0 0 0 0 000 - 497200 Misc Income - Library 2,236 4,785 3,000 3,282 3,000 3,000 000 - 497210 Misc Income- Library Copier 9,674 9,021 15,000 11,569 14,000 14,000 000 - 497300 Misc Income- Animal Control 224 721 800 330 500 500 000 - 497400 Misc Income - Streets Dept 22,532 13,207 50,000 31,148 40,000 50,000 000 - 497460 Misc Income -Parks 11,037 288 0 75 75 0 000 - 497500 Misc Income -TML Ins. Claims 36,015 62,834 25,000 7,492 12,000 25,000 000 - 497550 Misc Income -TML WC Reimbursmn 11,129 45,649 10,000 50,461 60,000 10,000 000 - 497600 Misc Income - Vending Mach 1,382 800 2,500 965 1,200 1,600 000 - 497610 Misc Income -Muni Court 0 0 0 2 0 0 000 - 498000 Reimbursmnt -Gen Fund 47,542 0 20,000 0 0 20,000 000 - 498100 Reimburmnt Fire - Training 0 0 0 0 0 0 000 - 498105 Reimbursmt Police OT -DEA 30,802 38,501 35,000 22,517 35,000 35,000 000 - 498107 Reimbrsmnt- Police OT- Events 0 0 0 0 0 0 000 - 498110 Reimburmnt Fire -Emg Acti -OT 72,533 88,294 100,000 446,209 594,931 200,000 000 - 498150 Reimbursement - Library 13,509 19,824 13,000 0 9,000 7,000 000 - 498300 Reimburmnt -City Property 0 0 0 0 0 0 000 - 498500 Settlement- Litigation 0 0 0 0 0 0 TOTAL Miscellaneous 803,832 719,516 706,050 848,573 1,097,943 839,850 TOTAL REVENUES 34,494,396 37,610,555 41,490,207 36,090,315 41,167,878 44,376,036 16 of 278 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at- large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART PERFORMANCE INDICATORS Number of ordinances passed Number of resolutions passed Requests for Information 17 of 278 61 41 43 131 140 140 14 11 11 2020 -21 I 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Number of ordinances passed Number of resolutions passed Requests for Information 17 of 278 61 41 43 131 140 140 14 11 11 CITY COUNCIL Number of Council Meetings 40 40 41 Requests for Agenda Items 7 7 10 Council on the Go Meetings 1 1 1 Council HOA Presidents Meetina 2 1 0 Meeting Attendance rate 95 95 98 2020-21 2021-22 2022-23 Efficiency � Actual � Estimate � Budget Meeting Attendance rate 95 95 98 Personnel Supplies City Support Services Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $37,823 $38,102 $41,750 259 2020-21 2021-22 2022-23 Budget Actual Estimate Budget Personnel Supplies City Support Services Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $37,823 $38,102 $41,750 259 750 1,078 45,985 52,500 54,880 86 300 343 19,838 26,500 31,899 2,000 6,000 3,920 0 0 0 $105,989 $124,152 $133,870 The Proposed FY 2022-23 Budget increases 7.8% from the FY 2021-22 year- end estimates for additional funding for training and travel. 18 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY COUNCIL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 25,423 150- 511110 Regular 26,714 150 - 511240 Allowances 9,659 150- 511310 FICA - Employer 2,699 150 - 511500 Workers' Compensation 0 TOTAL Personnel Services 39,072 Supplies 2,708 150 - 521000 Operating Supplies 312 150 - 521100 Office Supplies 98 TOTAL Supplies 410 City Support Services 38,102 150 - 532350 Software Maintenance 4,500 150 - 532600 City Elections 30,680 150 - 532800 Special Events 7,297 TOTAL City Support Services 42,476 Utility Services 250 150- 533330 Telephone /Internet 0 TOTAL Utility Services 0 Operations Support 303 150 - 534200 Printing & Binding 212 TOTAL Operations Support 212 Staff Support 0 150- 535100 Uniforms 268 150- 535200 Awards 75 150- 535300 Memberships 12,028 150 - 535400 Publications 57 150 - 535500 Training /Travel 12,338 TOTAL Staff Support 24,765 Professional Services 38,376 150- 541300 Other Consl /Prof Services 3,950 TOTAL Professional Services 3,950 Operating Equipment 0 150 - 571000 Furniture & Fixtures 0 150 - 571300 Computer & Periphe. < $5,000 0 TOTAL Operating Equipment 0 TOTAL CITY COUNCIL 25,189 25,423 20,418 25,423 28,054 9,940 9,971 8,172 9,971 10,729 2,694 2,708 2,198 2,708 2,967 0 0 0 0 0 37,823 38,102 30,788 38,102 41,750 54 500 137 500 735 205 250 166 250 343 259 750 303 750 1,078 0 4,500 0 0 0 39,127 42,000 31,652 42,000 44,100 6,857 10,500 6,724 10,500 10,780 45,985 57,000 38,376 52,500 54,880 0 0 0 0 0 0 0 0 0 ___ 0 86 300 188 300 343 86 300 188 300 343 308 400 162 300 392 1,874 0 0 1,500 1,470 12,413 13,000 8,118 13,000 12,740 0 200 139 200 147 5,243 13,500 10,029 11,500 17,150 19,838 27,100 18,448 26,500 31,899 2,000 6.000 2,150 6,000 3,920 2,000 6,000 2,150 6,000 3,920 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 110,886 105,989 19 of 278 129,252 90,253 124,152 133,870 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth. • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART 20 of 278 CITY MANAGER 2020 -21 2021 -22 2022 -23 City Manager 1 1 1 Assistant City Manager 2 2 2 Assistant to the City Manager 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 5 5 5 ECONOMIC DEVELOPMENT 2020 -21 2021 -22 2022 -23 Executive Director 1 1 1 Deputy Director 0 1 1 Business Retention Manager 1 1 1 Economic Development Analyst 1 0 0 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 Personnel Supplies City Support Services Professional Services Staff Support Operating Equipment Capital Outlay Total $1,232,491 $1,314,229 $1,351,878 1,064 1,200 1,470 3,697 2,000 1,960 0 13,641 0 11,502 22,146 24,349 1,200 0 0 0 44,000 0 $1,249,953 $1,397,216 $1,379,657 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreases 1.3% from the FY 2021 -22 year -end estimates. Wages increases are offset by vehicle replacements made in 2021 -22 that will not carry forward to 2022 -23. 21 of 278 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel Supplies City Support Services Professional Services Staff Support Operating Equipment Capital Outlay Total $1,232,491 $1,314,229 $1,351,878 1,064 1,200 1,470 3,697 2,000 1,960 0 13,641 0 11,502 22,146 24,349 1,200 0 0 0 44,000 0 $1,249,953 $1,397,216 $1,379,657 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreases 1.3% from the FY 2021 -22 year -end estimates. Wages increases are offset by vehicle replacements made in 2021 -22 that will not carry forward to 2022 -23. 21 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 777,660 151- 511110 Regular 859,271 151 - 511120 Overtime 1,063 151- 511180 LTD 555 151 - 511210 Longevity 6,332 151 - 511220 Clothing Allowance 0 151- 511230 Certification Allowance 0 151 - 511240 Allowances 7,200 151- 511310 FICA - Employer 59,328 151 - 511350 TMRS- Employer 139,795 151 - 511355 ICMA Contributions - Employer 0 151 - 511410 Health - Employer 79,541 151- 511500 Workers' Compensation 951 TOTAL Personnel Services 1,154,036 Supplies 157,839 164,576 151 - 521100 Office Supplies 1,481 151 - 521300 Motor Veh. Supplies 0 TOTAL Supplies 74,634 1,481 City Support Services 1,460 151 - 532800 Special Events 3,809 TOTAL City Support Services 3,809 Utility Services 1,351,878 1,064 151-533500 Vehicle Fuel 0 TOTAL Utility Services 0 Operations Support 0 151 - 534200 Printing & Binding 0 TOTAL Operations Support 0 Staff Support 1,328 2,000 151- 535100 Uniforms 887 151 - 535200 Employee Recognition 1,383 151- 535300 Memberships 2,336 151 - 535400 Publications 399 151 - 535500 Training /Travel 3,053 151- 535510 Meeting Expenses 571 151 - 535600 Professional Certification 71 TOTAL Staff Support 8,700 909,335 919,010 777,660 970,225 990,123 499 240 1,428 2,000 239 0 0 0 0 0 6,696 7,461 3,841 3,841 5,354 0 0 0 0 0 2,205 1,170 1,675 2,025 1,820 7,200 6,912 6,092 7,477 6,894 64,896 70,956 53,846 75,396 76,288 151,271 153,086 112,061 157,839 164,576 0 0 0 0 0 89,103 100,468 74,634 94,075 104,808 1,286 1,460 1.351 1,351 1,776 1,232,491 1,260,763 1,032,588 1,314,229 1,351,878 1,064 1,607 929 1,200 1,470 0 0 0 0 0 1,064 1,607 929 1,200 1,470 3,697 2,000 1,328 2,000 1,960 3,697 2,000 1,328 2,000 1,960 0 0 0 0 0 0 0 0 0 0 0 50 0 0 0 0 50 0 0 0 35 775 384 775 760 755 2,500 1,484 5,000 4,900 3,182 4,322 3,804 4,000 3,920 295 500 305 500 490 6,143 14,400 13,018 11,500 11,270 1,091 2,600 963 300 2,940 0 71 71 71 70 11,502 25,168 20,030 22,146 24,349 22 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 151 - 541300 Other Consl /Prof Services 0 0 13,641 13,641 13,641 0 TOTAL Professional Services 0 0 13,641 13,641 13,641 0 Operating Equipment 151- 571000 Furniture & Fixtures 0 1,200 0 0 0 0 151- 571300 Computer & Periphe. < $5000 0 0 0 0 0 0 151 - 571500 Operating Equipment 0 0 0 0 0 0 TOTAL Operating Equipment 0 1,200 0 0 0 0 Capital Outlay 151 - 581200 Vehicles & Access. Over $5,00 0 0 44,000 0 44,000 0 TOTAL Capital Outlay 0 0 44,000 0 44,000 0 TOTAL CITY MANAGER 1,168,026 1,249,953 1,347,229 1,068,515 1,397,216 1,379,657 23 of 278 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION Municipal Court represents the judicial branch of the City's government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court's papers are accurate, orderly, and complete. The clerk's primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court's docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the Marshal Officer's with warrants, and complete all required accounting reports. The prosecutor's duties include preparing and presenting the State's case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State's witnesses and requesting dismissal of cases under the appropriate circumstances. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. • Implement the use of new technology and other innovative practices to maintain efficient and security. 24 of 278 \/ ► ' • I • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Seek input from personnel to maintain a positive work environment. • Renovate front counter to include and efficient workstation for clerks and defendants. ORGANIZATIONAL CHART COURT 2020 -21 2021 -22 2022 -23 -MUNICIPAL Court Administrator 1 1 1 Senior Deputy Court Clerk 1 1 1 Deputy Court Clerk 2 2 2 TOTAL POSITIONS 1 41 41 4 25 of 278 015JEffer'WIT11111113411161WIM, PERFORMANCE INDICATORS Traffic Citations Filed 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Traffic Citations Filed 2,239 3,235 4,235 State Law Citations Filed 1,098 1,001 1,500 Municipal Ordinances Filed 232 218 250 Cases Disposed Charges Processed per Clerk 2,454 2,440 2,425 818 813 808 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget Cases Disposed Charges Processed per Clerk 2,454 2,440 2,425 818 813 808 Cases Disposed per Clerk 33% 33% 33% 2020 -21 2021 -22 2022 -23 Effectiveness Actual Estimate Budget Cases Disposed per Clerk 33% 33% 33% Personnel Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel Services $293,161 $334,459 $329,472 Supplies 1,403 1,100 1,568 City Support Services 472 300 980 Operations Support 302 2,000 1,960 Staff Support 2,777 4,669 7,262 Court Support 0 540 980 Professional Services 43,379 42,000 65,954 Maintenance Services 2,065 1,868 8,526 Operating Equipment 0 3,500 0 Total $343,557 $390,436 $416,702 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget increased 6.7% from FY 2021 -22 year -end estimates for an increase in the Judge services rates and a projected increase in prosecutor rates. 26 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES MUNICIPAL COURT C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 198,234 152- 511110 Regular 179,388 152 - 511120 Overtime 169 152- 511180 LTD 139 152 - 511210 Longevity 7,402 152 - 511230 Certification Allowance 485 152- 511310 FICA - Employer 13,039 152 - 511350 TMRS- Employer 29,978 152- 511410 Health - Employer 39,532 152 - 511500 Workers' Compensation 87 TOTAL Personnel Services 270,220 Supplies 2,553 152- 521000.Operating Supplies - CVE 0 152 - 521100 Office Supplies 1,559 152 - 521300 Motor Vehicle Supplies 0 152 - 521600 Equip Maint Supplies 0 TOTAL Supplies 1,559 City Support Services 43,808 152 - 532800 Special Events 741 TOTAL City Support Services 741 Utility Services 327 152- 533500 Vehicle Fuel 0 TOTAL Utility Services 0 Operations Support 267,016 152- 534100 Advertising 0 152- 534200 Printing & Binding 38 TOTAL Operations Support 38 Staff Support 1,403 152- 535100 Uniforms 579 152- 535300 Memberships 545 152- 535400 Publications 0 152 - 535500 Training /Travel 1,955 152- 535500.Training /Travel - Juv Case Mg 109 152- 535510 Meeting Expenses 977 152 - 535600 Professional Certification 0 TOTAL Staff Support 4,164 192,215 198,234 174,229 218,816 210,621 210 192 223 250 958 0 0 0 0 0 7,978 8,739 8,739 8,739 9,635 1,186 1,152 2,056 2,553 2,471 14,584 15,895 13,451 17,622 17,007 32,909 34,070 27,674 36,892 36,595 43,808 47,619 40,341 49,284 51,789 270 327 303 303 396 293,161 306,228 267,016 334,459 329,472 0 0 0 0 98 1,403 1,500 806 1,100 1,470 0 0 0 0 0 0 0 0 0 0 1,403 1,500 806 1,100 1,568 472 500 234 300 980 472 500 234 300 980 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 302 2.000 0 2,000 1,960 302 2,000 0 2,000 1,960 489 600 0 600 588 655 810 520 590 794 15 500 353 279 490 978 3,500 1,273 2,000 3,920 0 0 0 0 0 639 1,500 224 1,200 1,470 0 0 0 0 0 2,777 6,910 2,370 4,669 7,262 27 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Court Support 3,000 152 - 536500 Court /Jury Cost 372 TOTAL Court Support 372 Professional Services 132 152- 541300 Other Consl /Prof Services 0 152 - 541310 Judges Services 30,475 152 - 541320 Prosecutor Services 15,219 152- 541330 Interpreter Services 0 TOTAL Professional Services 45,694 Maintenance Services 36,260 152- 551100 Building Maintenance 0 152- 551400 Minor & Other Equip. Maint. 0 152- 551800 Other Maintenance Agreements 1,650 TOTAL Maintenance Services 1,650 Operating Equipment 490 152 - 571000 Furniture & Fixtures 0 152 - 571200 Vehicles & Access. LESS $5,00 0 152 - 571300 Computer & Periphe. < $5000 0 152 - 571400 Communication Equip LESS $500 0 152 - 571800 Equipment Under $5,000 0 TOTAL Operating Equipment 0 Capital Outlay 0 152- 581200 Vehicles & Access. OVER $5,00 0 TOTAL Capital Outlay 0 TOTAL MUNICIPAL COURT 0 3,000 132 540 980 0 3,000 132 540 980 0 0 0 0 0 27,000 37,000 19,825 27,000 36,260 16,298 24,000 9,735 15,000 29,204 81 700 0 0 490 43,379 61,700 29,560 42,000 65,954 0 0 0 0 0 0 0 0 0 0 2,065 3.000 2,060 1,868 8,526 2,065 3,000 2,060 1,868 8,526 0 4,000 1,637 3,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,000 1,637 3,500 0 0 0 0 0 0 0 0 0 0 0 324,437 343,557 28 of 278 388,838 303,815 390,436 416,702 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Communications Manager. GOALS AND OBJECTIVES • To provide excellent customer service to all callers • To provide consistent and accurate information to all callers • To reduce or eliminate abandoned calls • To reduce or eliminate misrouted calls • To improve call tracking capabilities to better analyze callers need for service ORGANIZATIONAL CHART 29 of 278 CUSTOMER RELATIONS /311 CUSTOMER RELATIONS /311 2020 -21 2021 -22 2022 -23 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Re PT 1 1 1 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 519 500 2020 -21 2021 -22 2022 -23 Workload /Output Actual Estimate Budget Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 519 500 500 22,963 15,000 18,000 3070 1,500 1,700 81 62 73 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual I Estimate Budget Personnel $114,658 $124,770 $120,518 Supplies 149 100 123 Staff Support 342 430 421 Operating Equipment 0 0 0 Total $115,148 $125,300 $121,062 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreases 3.4% from the FY 2021 -22 year end estimates with no changes to operation. 30 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS -311 Personnel Services 153- 511110 Regular 153 - 511120 Overtime 153- 511180 LTD 153 - 511210 Longevity 153 - 511310 FICA - Employer 153- 511350 TMRS- Employer 153 - 511410 Health - Employer 153- 511500 Workers' Compensation TOTAL Personnel Services Supplies 153- 521100 Office Supplies TOTAL Supplies Staff Support 153 - 535100 Uniforms 153- 535300 Memberships 153 - 535500 Training /Travel TOTAL Staff Support Operating Equipment 153 - 571000 Furniture & Fixtures 153 - 571300 Computer & Periphe. < $5000 153 - 571500 Operating Equipment TOTAL Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 80,642 84,225 84,512 71,965 90,910 86,669 127 379 239 242 225 246 47 0 0 0 0 0 1,774 2,038 2,302 2,302 2,302 2,627 6,043 6,545 6,652 5,615 7,140 6,841 13,200 14,151 14,246 11,109 14,948 14,658 7,406 7,203 8,617 7,371 9,118 9,318 99 117 137 127 127 159 109,338 114,658 116,705 98,731 124,770 120,518 99 149 100 53 100 123 ------ - - - - -- 99 149 100 53 100 123 196 70 180 148 180 176 0 97 0 0 0 0 604 175 250 0 250 245 800 342 430 148 430 421 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL CUSTOMER RELATIONS -311 110,238 115,148 31 of 278 117,235 98,932 125,300 121,062 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Planning & Zoning Division ensures planned and purposeful development within the City limits and the Extraterritorial Jurisdiction through an efficient, consistent, unbiased, and effective development review process to promote quality development. The Division provides direction to help citizens, businesses, and developers implement successful projects that will benefit the community. Division responsibilities include the review and processing of development projects, such as commercial site plans, plats, zone changes, specific use permits, and annexations; the research and development of long range plans and goals to guide the future of our City; and the creation of development codes to tailor our regulations around citizen needs and city goals. The Division frequently collaborates with other departments within the City, including Engineering, Fire, and Inspections, as well as other governmental agencies, in order to shape a suburban environment that prioritizes safety. The Division also provides guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz. GOALS AND OBJECTIVES • Continue to assist property owners, developers, and engineers through our development process through timely and thorough project review. • Review and update the Comprehensive Land Plan for the City, which will shape the future of Schertz to meet the desires and goals of the residents. • Continue to reevaluate and modify regulations within the Schertz Unified Development Code to accommodate the evolving needs of our residents and make the development process more efficient and effective. • Implement the Joint Land Use Study Strategies to promote compatibility of land uses and development with the long -range goals of Randolph AFB. • Continue to update the website to provide improved customer service by updating flowcharts, providing information on current residential and commercial developments, providing information guides on how to apply for planning applications, and providing information on public hearing on the city's webpage. 32 of 278 • Promote staff development including continued education and cross training to provide outstanding customer service. • Continue to digitize previous years case files into the digital records retention system to improve access and availability. • Continue to provide regular updates to the website feature "What's Developing in Schertz" to ensure residents are provided information on current development projects within the City. ACCOMPLISHMENTS • Implemented new permitting /planning /Code Enforcement software to provide increased customer service, transparency, and efficiency on all development projects. • Received the 2021 Certificate of Achievement for Planning Excellence by the American Planning Association — Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Department for the eighth year in a row. • Maintained the partnership with Joint Base San Antonio (JBSA). Participated in the JBSA Technical Working Group for their Regional Compatible Use Plan update, to be completed in 2022/2023. • Completed UDC amendments in relation to Article 15 Section 21.15.4 Easements and Utilities, Article 9 Section 21.9.9 Tree Preservation and Mitigation, Article 4 subsection 21.4.5 Post Decision Procedures, Article 8 subsection 21.8.9 in relation to allowing parking surface alternatives for a 6 month period, Article 9 subsection 21.9.10 in relation to Private Park requirements and Article 10 subsection 21.10.2 and 21.10.4 in relation to parking along Main Street and required spaces for mailbox kiosks in residential subdivisions. • Attended various continuing education classes including American Planning Association- Texas Chapter conference, Certified Floodplain Manager training, Tony Korioth Supervisor Academy and Cybersecurity Training. • Completed weekly updates to the website feature, "What's Developing in Schertz ", to provide information on new residential subdivisions and new commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. 33 of 278 PLANNING AND ZONING 2020 -21 2021 -22 2022 -23 Senior Planner 2 2 2 Planner 1 2 2 2 TOTAL POSITIONS 4 4 4 warjailill 111 11 1 1 1 •- Plats Site Plans and Master Plan Variances /Waivers Zone Changes and Specific Use Permits UDC/ Comp. Plan Revisions Annexation All Plats Site Plan, Master Plan Variance Zone Change, Specific Use Permit Other (Zoning Letters and Additional Admin fees) Total Revenue 34 of 278 29 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Plats Site Plans and Master Plan Variances /Waivers Zone Changes and Specific Use Permits UDC/ Comp. Plan Revisions Annexation All Plats Site Plan, Master Plan Variance Zone Change, Specific Use Permit Other (Zoning Letters and Additional Admin fees) Total Revenue 34 of 278 29 32 32 15 18 18 6 5 5 19 15 15 3 5 5 2 4 4 $44,500 $19,000 $1,500 $34,300 $2,700 $102,000 $54,000 $23,000 $2,500 $26,450 $2,550 $108,500 $54,000 $23,000 $2,500 $26,450 $2,550 $108,500 Personnel 2020 -21 2021 -22 1 2022 -23 Budget Actual Estimate I Budget Personnel $210,013 $197,545 $338,774 Supplies 807 2,020 1,980 Operations Support 129 248 243 Staff Support 3,174 33,939 34,584 Professional Services 20 400,100 196 Operating Equipment 6,375 1,639 319 Total $220,517 $635,491 $376,095 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreased by 40.8% from the FY 2021 -22 year -end estimate. $400,000 for the master plan was originally allocated in the planning department. Because this is a multi -year project, we will be accounting for the funds in the project fund. This decrease will be offset by the addition of 2 new positions, plans examiner and permit technician. 35 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PLANNING & ZONING Personnel Services 154- 511110 Regular 154 - 511120 Overtime 154- 511180 LTD 154 - 511210 Longevity 154 - 511230 Certification Allowance 154- 511310 FICA - Employer 154 - 511350 TMRS- Employer 154- 511410 Health - Employer 154 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 154 - 521000 Operating Supplies 154 - 521100 Office Supplies 154 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 154- 532400 Computer Fees & Licenses TOTAL City Support Services Operations Support 154 - 534000 Postage 154 - 534100 Advertising 154 - 534200 Printing & Binding TOTAL Operations Support Staff Sui2port 154 - 535100 Uniforms 154 - 535300 Memberships 154 - 535400 Publications 154 - 535500 Training /Travel Staff 154- 535500.Training /Travel Commission 154- 535510 Meeting Expenses TOTAL Staff Support Professional Services 154 - 541300 Other Consl /Prof Services 154 - 541400 Consulting 154- 541500 State /County Admin Fees TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 127,131 140,148 184,062 102,375 127,985 224,508 1,365 3,748 4,922 3,839 4,922 5,562 92 0 0 0 0 0 1,296 1,055 1,016 926 926 1,198 104 0 0 0 0 0 9,494 10,641 15,220 7,600 10,238 17,688 20,895 23,698 32,595 14,435 21,433 37,896 18,932 30,471 42,648 26,795 31,758 51,520 162 252 306 283 283 402 179,471 210,013 280,769 156,253 197,545 338,774 225 89 620 301 620 608 530 718 1,200 999 1,200 1,176 0 0 200 0 200 196 755 807 2,020 1,300 2,020 1,980 0 0 9 000 0 0 0 0 0 9,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 81 129 248 0 248 243 81 129 248 0 248 243 150 306 850 300 850 833 1,013 1,128 2,073 1,270 2,073 2,411 254 0 500 89 500 490 297) 790 22,626 0 22,626 23,118 794 950 7,390 714 7,390 7,242 0 0 500 347 500 490 1,914 3,174 33,939 2,719 33,939 34,584 0 0 0 0 0 0 0 0 400,000 0 400,000 0 36 20 100 50 100 196 36 20 400,100 50 400,100 196 36 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 154 - 571000 Furniture & Fixtures 593 6,375 1,639 285 1,639 319 154 - 571200 Office Equipment 0 0 0 0 0 0 154 - 571300 Computer & Periphe. LESS $500 0 0 0 0 0 0 TOTAL Operating Equipment 593 6,375 1,639 285 1,639 319 Capital Outlay 154- 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 0 TOTAL Capital Outlay 0 0 0 0 0 0 TOTAL PLANNING & ZONING 182,850 220,517 727,715 160,608 635,491 376,095 37 of 278 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Attorney is the legal advisor to City Council and City Council's appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. 38 of 278 LEGAL SERVICES ORGANIZATIONAL CHART Operations Support 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Operations Support $8,120 $10,000 $9,800 Professional Services $150,246 $130,000 $127,400 Total $158,366 $940,000 $937,200 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreased 2.0% from the FY 2021 -22 year end estimate with no changes to operation. 39 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LEGAL SERVICES Operations Support 155- 534100 Advertising /Legal Notices 4,342 8,120 10,000 2,494 10,000 91800 TOTAL Operations Support 4,342 8,120 10,000 2,494 10,000 9,800 Professional Services 155- 541200 Legal Svcs 103,379 150,246 130,000 48,221 130,000 127,400 TOTAL Professional Services 103,379 150,246 130,000 48,221 130,000 127,400 TOTAL LEGAL SERVICES 107,722 158,366 140,000 50,714 140,000 137,200 40 of 278 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND The position of City Secretary is a statutory position required by State law and the City Charter. The City Secretary's Office functions as a primary contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the City Secretary's Office, including election administration, record management and preservation and Council Services. The City Secretary's Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES The goals and objectives of the City Secretary's Department are to provide the following services for the City of Schertz: • Public Information requests. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Process Liens (filed and released) • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 41 of 278 C�■�i�7K� \�rl l�� \�il • Public Education (Student Mayor /Council Program, Volunteer Fair) • Proclamations from the Mayor's Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2020 -21 2021 -22 2022 -23 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Ordinances Passed and Processed 2020 -21 2021 -22 2022 -23 Workload Actual Estimated Budget Ordinances Passed and Processed 61 41 40 Resolutions Passed and Processed 131 140 140 Council Meetings Attended 39 40 40 Open Records 571 450 425 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% Documents completed, signed, scanned within 48 hours of council approval 98% 98% 98% Council meeting minutes transcribed within 48 hours following Council meeting 98% 98% 98% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% Alcohol permits processed within the month of expiration 96% 97% 98% 42 of 278 Student Mayor /Councilmember for the Day Program 0 1 1 2020 -21 2021 -22 2022 -23 Education Initiatives Actual Estimated Budget Student Mayor /Councilmember for the Day Program 0 1 1 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimated Budget Personnel $194,552 $218,933 $213,949 Supplies 1,082 1,150 1,127 City Support Services 5,921 10,000 11,760 Operations Support 43 150 147 Staff Support 3,144 4,950 6,591 Operating Equipment 250 0 0 Total $204,993 $235,183 $233,574 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreases 0.7% from the FY 2021 -22 year -end estimate with no changes to operation. 43 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 143,010 164- 511110 Regular 139,068 164- 511180 LTD 95 164- 511210 Longevity 1,804 164 - 511230 Certification Allowance 0 164- 511310 FICA - Employer 10,069 164- 511350 TMRS- Employer 22,526 164 - 511410 Health - Employer 19,391 164- 511500 Workers' Compensation 148 TOTAL Personnel Services 193,102 Supplies 11,092 164- 521100 Office Supplies 910 TOTAL Supplies 910 City Support Services 19,523 164 - 532700 Records Management 7,213 TOTAL City Support Services 7,213 Operations Sui2port 18,240 164 - 534100 Advertising 0 164 - 534200 Printing & Binding 0 TOTAL Operations Support 0 Staff Support 198,109 164 - 535100 Uniforms 0 164- 535300 Memberships 370 164 - 535400 Publications 901 164 - 535500 Training /Travel 3,962 TOTAL Staff Support 5,232 Maintenance Services 1,150 164 - 551800 Other Maintenance Agreements 0 TOTAL Maintenance Services 0 Operating Equipment 164 - 571000 Furniture & Fixtures 0 TOTAL Operating Equipment 0 TOTAL CITY SECRETARY 206,457 142,073 143,010 128,946 160,045 154,730 0 0 0 0 0 2,125 2,072 2,072 2,072 2,336 0 600 0 0 0 10,810 11,092 9,837 12,402 12,008 23,546 23,754 19,523 25,963 25,727 15,806 17,353 14,777 18,240 18,868 193 228 211 211 280 194,552 198,109 175,366 218,933 213,949 1,082 1,600 778 1,150 1,127 1,082 1,600 778 1,150 1,127 5,921 9,400 3,523 10,000 11,760 5,921 9,400 3,523 10,000 11,760 0 0 0 0 0 43 150 139 150 147 43 150 139 150 147 0 100 0 100 98 722 750 713 750 1,005 476 600 464 600 588 1,945 4,550 1,473 3,500 4,900 3,144 6,000 2,650 4,950 6,591 0 0 0 0 0 0 0 0 0 0 250 1,000 0 0 0 250 1,000 0 0 0 204,993 44 of 278 216,259 182,456 235,183 233,574 DEPARTMENT: 167 NON - DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract. City Support Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimated Budget City Support Services $779,549 $565,000 $949,620 Utility Services 7,123 0 0 Operations Support 141,919 123,000 126,420 City Assistance 1,406,900 1,324,233 1,367,604 Professional Services 100,288 98,025 113,803 Fund Charges /Transfers 122 27,979 27,757 Land Purchase 7,450 0 0 Total $2,443,351 $2,138,237 $2,585,203 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget increases 20.9% from the FY 2021 -22 year -end estimate due to a projected 10.8% increase on commercial insurance rates and setting general contingency and personnel contingency to $186,200 each. 45 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Support Services 245,000 167- 532200 County Appraisal District 240,279 167- 532210 Tax Assessor /Collector- Sevice 0 167- 532500 City Insurance - Commercial 243,251 167- 532900 Contingencies 3,494 167 - 532901 Contingencies- Personnel 0 TOTAL City Support Services 487,024 Utility Services 190,500 167-533200 Electric Utility Services 0 TOTAL Utility Services 0 Operations Support 949,620 167 - 534000 Postage 8,096 167 - 534300 Equipment Maint - Copiers 106,910 167- 534500 Memberships - Organizations 8,900 167 - 534810 Electronic Filing Services 386 167- 534999 Misc. Expense 70,086 TOTAL Operations Support 194,378 Staff Support 110,000 112,700 167- 535500 Training /Travel 0 167 - 535510 Meeting Expenses 0 TOTAL Staff Support 0 City Assistance 4,900 167- 537100 Medical Services -EMS Contract 602,583 167- 537200 Main Street Local Program 88,588 167- 537450 Tax Reimbursements /Abatements 1,223,379 TOTAL City Assistance 1,914,550 Professional Services 0 167 - 541400 Auditor /Accounting Service 0 167 - 541500 State /County Admin Fees 0 167- 541600 Misc Bank Charges 746 167- 541650 Investment Management Fee 0 167- 541800 Credit Card Service Fee 69,943 167- 541810 Credit Cards Fees - AMEX 2,886 TOTAL Professional Services 73,575 228,143 245,000 184,697 245,000 240,100 0 0 0 0 0 260,108 265,000 310,747 320,000 337,120 291,297 108,411 14,740 0 186,200 0 190,500 0 0 186,200 779,549 808,911 510,184 565,000 949,620 7,123 0 0 0 0 7,123 0 0 0 0 6,841 8,000 5,994 8,000 8,820 113,791 110,000 97,904 110,000 112,700 0 0 0 0 0 21,286 22,000 1,110 5,000 4,900 0 0 0 0 0 141,919 140,000 105,008 123,000 126,420 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 667,049 695,645 695,644 695,645 711,004 118,115 50,000 37,196 50,000 49,000 621,736 570,000 578,588 578,588 607,600 1,406,900 1,315,645 1,311,428 1,324,233 1,367,604 0 0 0 0 0 126 125 35 125 123 971 750 823 900 980 0 0 0 0 0 94,440 85,000 50,407 85,000 98,000 4,751 2,900 16,247 12,000 14,700 100,288 88,775 67,512 98,025 113,803 46 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fund Chases /Transfers 167 - 548000 Transfer Out 0 ( 1,516) 0 0 0 0 167 - 548106 Transfer Out- Special Events 205 ( 1,472) 0 0 0 0 167 - 548204 Transfer Out - Drainage 0 0 17,229 0 17,229 17,222 167- 548401 Transfer Out - Bond Fund 0 0 0 0 0 0 167- 548615 Transfer Out - Hist. Committe 169 3,109 10,750 0 10,750 10,535 167 - 548700 Bad Debt Expense 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 374 122 27,979 0 27,979 27,757 Operating Equipment 167 - 571500 Operating Equipment 0 0 0 0 0 0 TOTAL Operating Equipment 0 0 0 0 0 0 Capital Outlay 167- 581010 Land Purchase 0 7,450 0 0 0 0 167 - 581800 Equipment Over $5,000 0 0 0 0 0 0 TOTAL Capital Outlay 0 7,450 0 0 0 0 TOTAL NONDEPARTMENTAL 2,669,901 2,443,351 2,381,310 1,994,132 2,138,237 2,585,203 47 of 278 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Public Affairs Department serves an internal audience of 386 employees, elected and appointed officials, as well as an estimated city population of 41,000. Public Affairs is responsible for establishing and maintaining internal and external communications that enhance the understanding, perception, and image of the City of Schertz. Public Affairs promotes, organizes and supports informational, educational, and special event activities that benefit the community and /or City employees through advertising, production of city videos, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. Public Affairs creates photographic /video /audio recording of City events and activities, designs City marketing materials, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. Public Affairs publishes Schertz Magazine, one of the leading publications in the Tri County area with a circulation of 15,500 copies; including 14,000+ direct mailed and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with hundreds of copies made available at local and regional banks, hospitals and clinics, schools, pharmacies, and restaurants. Operations of the Event Facilities and 311 Customer Care are maintained under the umbrella of Public Affairs. GOALS AND OBJECTIVES • To be the primary source of City information for all current and potential residents and businesses. • To disseminate accurate and timely information to residents and the media during emergency and non - emergency situations. • To provide excellent customer service to all callers while providing accurate information. 48 of 278 lanai conA OWe\l iy C�7 Z�`T��1r�_� C�P►T1�a:I_1 : -4 1 PUBLIC AFFAIRS 2020 -21 2021 -22 2022 -23 Public Affairs Director 1 1 1 Communications Manager 1 1 1 Marketing and Communications Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Press Releases /News Flash /City Headlines Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 49 of 278 65 2020 -21 2021 -22 2022 -23 Workload/Output Measures Actual Estimate Budget Press Releases /News Flash /City Headlines Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 49 of 278 65 70 70 82 150 125 68 70 70 42 45 45 190,000 191,400 192,000 lanai conA OW0111 y Percentage of Magazine Contracted Average cost per Advertising Run outside of the magazine 50% 50% 50% 200 200 200 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget Percentage of Magazine Contracted Average cost per Advertising Run outside of the magazine 50% 50% 50% 200 200 200 Schertz Magazine Ad revenue City Sponsored /Non - revenue Percentage open rate for e- newsletter Percentage click rate for e- newsletter 155,537 142,000 145,000 30% 40% 45% 3% 3% 5% 2020 -21 2021 -22 2022 -23 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non - revenue Percentage open rate for e- newsletter Percentage click rate for e- newsletter 155,537 142,000 145,000 30% 40% 45% 3% 3% 5% Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $313,029 $352,636 $348,144 Supplies 1,663 1,100 1,078 City Support Services 0 1,000 490 Operations Support 39,119 40,755 48,172 Staff Support 3,163 3,926 7,840 Professional Services 246,818 263,900 256,760 Operating Equipment 0 600 0 Total $603,792 $663,917 $662,484 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreases 0.2% from the FY 2021 -22 year end estimate with no changes to operation. 50 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS Personnel Services 170- 511110 Regular 170 - 511120 Overtime 170- 511180 LTD 170 - 511210 Longevity 170- 511230 Certification Allowance 170 - 511310 FICA - Employer 170 - 511350 TMRS- Employer 170 - 511410 Health - Employer 170 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 170 - 521000 Operating Supplies 170 - 521010 Operating Supplies- Events 170 - 521100 Office Supplies TOTAL Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 212,791 222,760 227,341 198,539 249,138 241,050 247 206 1,010 488 500 1,035 149 0 0 0 0 0 3,808 4,336 5,290 4,990 4,990 5,597 650 0 1,248 0 0 0 15,738 16,938 17,953 15,095 19,479 18,929 34,775 37,119 38,446 30,387 40,779 40,556 28,640 31,365 33,825 30,248 37,410 40,538 228 305 368 340 340 439 297,026 313,029 325,481 280,088 352,636 348,144 146 973 400 305 400 392 0 0 0 0 0 0 418 689 700 502 700 686 564 1,663 1,100 807 1,100 1,078 City Support Services 170- 532700 Records Management 0 0 0 0 0 0 170 - 532800 Other Events 990 0 1,000 528 1,000 490 TOTAL City Support Services 990 0 1,000 528 1,000 490 Operations Support 170- 534000 Postage 6,784 17,219 18,800 9,152 12,000 14,700 170 - 534100 Advertising 6,549 7,604 8,300 3,862 8,300 8,428 170- 534200 Printing & Binding 13,633 13,801 19,715 13,384 20,000 24,500 170 - 534500 Memberships - Organizations 255 255 340 255 255 270 170- 534550 Business Meetings /Networking 144 240 280 160 200 274 TOTAL Operations Support 27,366 39,119 47,435 26,813 40,755 48,172 Staff Support 170 - 535100 Uniforms 76 197 240 82 200 196 170 - 535300 Memberships 0 0 0 0 0 0 170 - 535400 Publications 88 0 200 60 50 49 170- 535500 Training /Travel 2,278 2,734 10,330 2,970 3,500 7,350 170 - 535510 Meeting Expenses 341 232 350 176 176 245 170- 535600 Professional Certification 0 0 0 0 0 0 TOTAL Staff Support 2,782 3,163 11,120 3,288 3,926 7,840 51 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 170 - 541300 Other /Consl /Prof Services 14,620 24,076 32,500 25,667 24,900 16,660 170 - 541305 Prof Services - Writers /Photogr 6,360 11,714 10,000 7,948 10,000 9,800 170 - 541350 Magazine - Printing Services 90,962 94,369 114,000 91,065 114,000 117,600 170 - 541355 Design Services 63,304 62,208 65,000 57,024 65,000 63,700 170- 541360 Magazine- Postage 52,383 54,451 50,000 38,208 50,000 49,000 170 - 541365 Delivery Services 750 0 0 0 0 0 TOTAL Professional Services 228,379 246,818 271,500 219,912 263,900 256,760 Operating Equipment 170 - 571000 Furniture & Fixtures 0 0 150 0 0 0 170 - 571300 Computer & Perriph under $500 0 0 0 0 0 0 170 - 571310 Computer Software 0 0 0 0 0 0 170 - 571500 Operating Equipment 0 0 700 0 600 0 TOTAL Operating Equipment 0 0 850 0 600 0 TOTAL PUBLIC AFFAIRS 557,109 603,792 658,486 531,436 663,917 662,484 52 of 278 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering works with Public Works and Finance to development and implement the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure — both privately and publicly constructed — follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 53 of 278 111110MV111111111111, ML ENGINEERING 2020-21 2021-22 2022-23 City Engineer 1 1 1 Engineer 3 3 4 Senior Graduate Engineer 1 1 1 Graduate Engineer 1 1 1 Engineering inspector 2 2 3 TOTAL POSITIONS 8 8 10 ACCOMPLISHMENTS AND GOALS FY 2021-2022 Accomplishments • Along with other Departments, successfully managed the following Capital Improvement Projects (in various stages of completion): • Corbett Ground Storage Tank • Aviation Heights Water Main Replacements Phases 5-7 • Ware Seguin to Lower Seguin and Greytown to Pfeil Loop Lines • Woman Hollering Creek Wastewater Trunk Main and Lift Station • Riata Lift Station Relocation • Crest Oak Sewer Line Upsize • FM 1518 Utility Relocations • 2018 Street Preservation and Maintenance Projects (including remedial efforts) • Trail and Bike Lane Project (technical support and contract administration for Parks) • Elbel Drainage and Resurfacing and Westchester Signalization • 2020 Street Preservation Resurfacing and Rehabilitation Projects • TriCounty Parkway Reconstruction • East Live Oak to IH 35 Tank 24" Dedicated Transmission Main • Update of Water and Wastewater Master Plans and updated Impact Fee Ordinance 54 of 278 i ML • Update of Lift Station Design Guide • Update of Public Works Design Guide • Update of Pavement Condition Index and Roadway System Assessment • Permit Application and Implementation of Municipal Separate Storm Sewer (MS4) Program • Maintained strategic partnership with Texas Department of Transportation FY 2021 -2022 Goals • Continue improvement and update of standard construction details, technical specifications, and design guidelines • Continue support of development and implementation of comprehensive Capital Improvement Program including water, wastewater, drainage, and roadway projects • Complete Water and Wastewater Master Plans and implement updated Impact Fee ordinance • Provide efficient, clear review of construction plans and other development submittals • Continue promotion of efficacy of TSAC activities and actions • Continue successful partnership with TxDOT PERFORMANCE INDICATORS Capital Improvement Projects (number 2020 -21 2021 -22 2022 -23 Workload /Output Measures Actual Estimate Budget Capital Improvement Projects (number 17 20 20 active) Capital Improvement Projects dollar $4.8 million $11.5 $12.0 value million million Nonresidential and Subdivision -Wide 51 35 15 Grading and Clearing Permits Issued* Single Family Nonresidential Grading - 120 300 and Clearing Permits Issued* Grading and Clearing Permits Active 53 120 140 (Average Monthly Concurrent Maximum)* Grading and Clearing Permits Active 64 125 150 (Concurrent Maximum)* Grading and Clearing Permits Issued — 505 510 500 acreage Number of Non - Construction Plan 39 65 60 Reviews (includes master plans, plats, site plans, etc.) 55 of 278 i ML Residential Subdivision Construction — 4 6 8 number of projects (completed projects) Budget Actual Residential Subdivision Construction — $6.0 million $13.0 $13.5 dollar value of public improvements million million (completed projects) 5,212 5,500 Commercial Subdivision Construction — 2 6 2 number of projects (completed projects) 147 Staff Support Commercial Subdivision Construction — $4.1 million $2.0 million $2.0 million dollar value of public improvements 34,465 53,115 (completed projects) Operating Equipment (788) * Numbers appear inconsistent due to transition to new process for issuance of Grading and Clearing Permits for single family residential projects with mid -year implementation of CityView software. 0 100,000 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $824,117 $882,324 $1,078,273 Supplies 979 2,250 1,715 City Support Services 0 1,265 0 Utility Services 5,212 5,500 7,938 Operations Support 93 150 147 Staff Support 6,084 13,810 15,651 Professional Services 34,465 53,115 49,000 Operating Equipment (788) 1,000 11,122 Capital Outlay 0 0 100,000 Total $870,162 $959,414 $1,263,846 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Engineering Budget increased 31.7% from the FY 2021 -22 year end estimate for two new positions, inspector and engineer, and vehicle replacements. 56 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES ENGINEERING C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 499,526 173- 511110 Regular 441,514 173 - 511120 Overtime 210 173- 511180 LTD 318 173 - 511210 Longevity 6,246 173- 511230 Certification Allowance 2,377 173 - 511310 FICA - Employer 31,334 173 - 511350 TMRS- Employer 72,013 173 - 511410 Health - Employer 72,666 173 - 511500 Workers' Compensation 2.228 TOTAL Personnel Services 628,907 Supplies 126,407 90,849 173 - 521000 Operating Supplies 260 173 - 521100 Office Supplies 877 173 - 521300 Motor Vehicle Supplies 37 TOTAL Supplies 870,590 1,173 City Support Services 315 173- 532400 Computer Fees & Licenses 432 TOTAL City Support Services 432 Utility Services 1,500 980 173 - 533330 Telephone /Internet 2,044 173 - 533500 Vehicle Fuel 4,259 TOTAL Utility Services 6,302 Operations Support 1,265 173- 534000 Postage 0 173 - 534200 Printing & Binding 31 TOTAL Operations Support 31 Staff Support 0 0 173- 535100 Uniforms 1,153 173 - 535300 Memberships 1,207 173- 535400 Publications 310 173 - 535500 Training /Travel 1,538 173- 535510 Meeting Expenses 541 173 - 535600 Professional Certification 231 TOTAL Staff Support 4,981 578,498 608,934 499,526 631,110 760,547 349 500 422 500 750 0 0 0 0 0 7,483 8,532 6,114 6,114 7,421 2,066 3,288 2,539 2,377 2,873 43,131 47,498 37,617 48,968 59,000 98,700 101,718 75,006 102,512 126,407 90,849 96,514 70,030 87,407 118,229 3,041 3,606 3.336 3,336 3.046 824,117 870,590 694,590 882,324 1,078,273 315 500 154 500 490 575 2,000 340 1,500 980 89 250 21 250 245 979 2,750 516 2,250 1,715 0 1,265 1,265 1.265 0 0 1,265 1,265 1,265 0 0 0 0 0 0 5,212 5.500 3,962 5,500, 7,938 5,212 5,500 3,962 5,500 7,938 0 50 31 50 49 93 100 31 100 98 93 150 62 150 147 1,339 4,630 435 4,630 4,047 1,880 2,550 1,660 2,550 2,499 109 500 0 500 490 2,230 7,235 2,105 5,000 7,350 294 480 167 480 627 231 650 495 650 637 6,084 16,045 4,862 13,810 15,651 57 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 173 - 541100 Engineering Services 8,000 19,075 21,934 9,293 13,115 0 173 - 541300 Other Professional Services 7,791 15,390 40,000 9,350 40,000 49,000 173 - 541500 Surveying Service 0 0 0 0 0 0 173 - 541650 Misc Expenses 0 0 0 0 0 0 TOTAL Professional Services 15,791 34,465 61,934 18,643 53,115 49,000 Operating Equipment 173 - 571000 Furniture & Fixtures 285 387 900 119 500 5,632 173 - 571300 Computer & Periphe. < $5000 1,470 ( 1,175) 500 0 500 5,490 TOTAL Operating Equipment 1,755 ( 788) 1,400 119 1,000 11,122 Capital Outlay 173 - 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 100,000 TOTAL Capital Outlay 0 0 0 0 0 100,000 TOTAL ENGINEERING 659,370 870,162 959,634 724,019 959,414 1,263,846 58 of 278 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND 9 ►l ► I a W&*61 Mal Me,, The Schertz Police Department provides service to approximately 32 square miles, with the City in three different counties. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire and Animal Services departments, and Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, and Santa Clara and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction, traffic safety, and the promotion of overall public safety. The Investigations Division investigates incidents that occurred within the City, processes crime scenes, and follows up through prosecution with the County and District Attorneys of all three counties. The Records Unit receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the City; makes educational presentations to the students and staff, along with investigating crimes on campus. The Animal Services Division is responsible for the enforcement of State laws and City ordinances regarding the care and treatment of animals, rabies control, and overall public health through disease and population control. The Community Outreach Officer interacts with Homeowner Associations, provides education and crime prevention programs to the community, and oversees the Citizens Police Academy and the Citizens on Patrol. Our Crime Victim Liaison protects the rights and assists in the needs of the crime victims in Schertz, Live Oak, and Cibolo GOALS AND OBJECTIVES • Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. • Enhance our citizens' quality of life by promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. 59 of 278 F961111111M • To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity. • To enhance the recruitment of high quality officers/personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. ORGANIZATIONAL CHART 60 of 278 119611111111M POLICE 2020 -21 2021 -22 2022 -23 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Captain 1 1 1 Lieutenants 4 4 4 Sergeants 7 7 7 Corporals 14 13 14 Officers 36 37 40 Administrative Assistant 2 2 2 Records Manager 1 1 1 Records Clerk 2 2 3 Civilian Evidence Technician 1 2 2 Crime Victim Liaison 1 1 1 Animal Services Manager 1 1 1 Animal Services Officer 4 4 4 Animal Services Kennel Tech 3 3 4 Communications Manager 1 1 1 Communications Shift Supervisor 4 4 4 Communications Officer 12 12 12 P/T Communications Officer (Irregular) 3 3 3 Crossing Guards (Part Time) 16 16 16 TOTAL POSITIONS 120 116 122 LAW ENFORCEMENT COMMISSIONS 2020 -21 2021 -22 2022 -23 Fire Dept. Law Enforcement Commission 1 1 1 TOTAL COMMISSIONS 1 1 1 61 of 278 F96111111M PERFORMANCE INDICATORS 2020 -21 2021 -22 ; 2022 -23 Workload /Output i Actual Estimate I Budget Dispatch -911 Calls Patrol- Citations /Warnings Issued Inv - Criminal Cases Filed w/ Prosecutor Inv -Cases Investigated per Investigator Inv -Total Cases Cleared Records -Total Active Alarm Permits Records -Open Records Requests Crime Victim Liaison - Assigned Cases 26,492 29,072 31,929 6,575 10,768 11,845 106 75 110 155 160 175 110 155 170 133 166 200 1,667 1,571 1,780 40 200 225 2020 -21 2021 -22 ; 2022 -23 Workload /Output Marshals Division Actual Estimate Budget Marshals Warrants Issued 2095 1650 2100 Warrants Cleared 1448 1625 1800 Animal Services 1070 925 1025 Animals Taken In 329 325 325 Adoptions 284 300 300 Return to Owner 152 110 215 Transferred Out 91 75 80 Wildlife Release 93 55 85 Euthanized 62 of 278 '• • Budget 2020 -21 2021 -22 2022 -23 Actual Estimate Budget Personnel $8,793,001 $9,290,452 Supplies 81,817 106,862 City Support Services 32,422 34,000 Utility Services 142,160 199,516 Operations Support 11,714 30,271 Staff Support 185,170 162,864 City Assistance 49,923 57,589 Professional Services 58,082 82,544 Maintenance Services 63,918 74,575 Rental /Leasing 0 0 Operating Equipment 292,746 151,303 Capital Outlay 244,451 521,537 Total $9,955,402 $10,911,513 PROGRAM JUSTIFICATION AND ANALYSIS $9,599,285 110,150 33,810 302,232 16,836 267,954 65,170 79,309 78,405 0 408,115 678,300 $11,639,567 The FY 2022 -23 Budget increases 6.7% from the FY 2021 -22 year -end estimates for four new positions. Two school resource officers, a traffic officer, and a records management specialist. In addition to new personnel, the police department will be adding additional funding for body armor. 63 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXX>M (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 256- 511110 Regular 3,850,341 5,797,035 5,802,519 4,832,731 6,032,895 6,141,427 256- 511120 Overtime 271,725 253,306 229,719 432,595 600,000 308,986 256- 511180 LTD 3,497 0 0 0 0 0 256 - 511210 Longevity 110,398 108,667 113,900 110,263 113,900 109,633 256- 511220 Clothing Allowance 64,078 71,870 71,635 55,400 66,560 63,333 256- 511230 Certification Allowance 45,407 46,778 56,189 37,628 44,746 108,791 256 - 511310 FICA - Employer 385,589 475,446 468,561 397,466 509,345 501,874 256- 511350 TMRS- Employer 843,649 1,043,504 1,011,718 793,878 1,066,295 1,085,487 256 - 511410 Health - Employer 696,388 940,831 994,993 809,456 997,978 1,161,243 256- 511500 Workers' Compensation 38,662 55,564 63,481 58,733 58,733 118,511 TOTAL Personnel Services 6,309,734 8,793,001 8,812,715 7,528,149 9,490,452 9,599,285 Supplies 256- 521000 Operating Supplies 40,977 44,995 41,143 25,708 51,593 52,796 256 - 521100 Office Supplies 6,102 7,009 7,500 4,151 6,969 7,350 256 - 521150 Child Safety Supplies 2,835 2,497 5,245 0 5,000 3,112 256- 521200 Medical /Chem Supplies 308 18,258 28,510 18,149 26,148 27,636 256 - 521300 Motor Veh. Supplies 17,290 9,058 17,160 17,152 17,152 19,257 256- 521600 Equip Maint Supplies 0 0 0 0 0 0 TOTAL Supplies 67,512 81,817 99,558 65,161 106,862 110,150 City Support Services 256 - 532500 City Insurance - Commercial 26,401 32,422 26,500 33.970 34,000 33.810 TOTAL City Support Services 26,401 32,422 26,500 33,970 34,000 33,810 Utility Services 256 - 533200 Electric Utility Service 571 24,460 29,400 23,004 28,827 28,812 256- 533300 Telephone 0 0 0 0 0 0 256- 533310 Telephone /Cell Phone 5,936 0 0 0 0 0 256- 533330 Telephone /Internet 0 0 0 0 0 0 256 - 533410 Water Utility Service 0 6,026 15,000 4,744 12,784 14,700 256 - 533500 Vehicle Fuel 77,402 111,674 148,800 126.141 157,905 258,720 TOTAL Utility Services 83,909 142,160 193,200 153,889 199,516 302,232 Operations Support 256 - 534100 Advertising 1,654 400 2,650 31 2,650 4,410 256- 534200 Printing & Binding 3,889 5,109 7,666 2,805 7,621 7,526 256- 534800 Temp Staff Services 0 6,205 17,000 12,832 20,000 4,900 TOTAL Operations Support 5,543 11,714 27,316 15,668 30,271 16,836 64 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXrXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 80,378 256 - 535100 Uniforms 35,923 256 - 535200 Awards 3,046 256 - 535210 Employee Recognition- Morale 4,625 256- 535300 Memberships 2,876 256- 535400 Publications 74 256 - 535500 Training /Travel 46,736 256- 535500.T -Class Training 0 256- 535510 Meeting Expenses 1,311 TOTAL Staff Support 94,590 City Assistance 490 256- 537100 Medical Services 1,278 256- 537500 Citizen's Police Academy 0 256- 537800 Community Outreach 8,676 TOTAL City Assistance 9,954 Professional Services 0 256 - 541300 Prof Services /Consulting 68,118 256- 541310 Contract Service - Crematory 0 256 - 541700 Microchip Service 0 TOTAL Professional Services 68,118 Fund Charaes /Transfers 194,570 256 - 548404 Transfer Out- Capital Project 0 TOTAL Fund Charges /Transfers 0 Maintenance Services 46,229 256- 551100 Building Maintenance 0 256 - 551400 Minor & Other Equip Maint 2,542 256- 551700 Abatement /Lot Cleaning 8,943 256- 551800 Other Maintenance Agreements 5,280 256- 551810 Maintenance Agr. - Radios 46,410 TOTAL Maintenance Services 63,176 Debt Service 66,300 256 - 555900 Debt Service 0 TOTAL Debt Service 0 Rental /Leasina 256 - 561200 Lease /Purchase Payments 44,544 TOTAL Rental /Leasing 44,544 63,056 80,378 34,882 59,839 87,465 14 6,250 0 3,250 0 4,023 5,900 2,167 5,262 9,114 2,824 3,525 2,115 3,290 3,528 264 490 390 390 260 110,132 94,477 90,178 87,477 163,667 0 0 0 0 0 4,857 3,550 1,606 3,356 3,920 185,170 194,570 131,338 162,864 267,954 42,247 55,800 46,229 47,310 55,272 0 0 0 0 0 7,676 10,500 6,669 10,279 9,898 49,923 66,300 52,898 57,589 65,170 54,244 74,186 45,162 73,245 70,700 513 1,300 819 684 980 3,325 3,780 3,325 8,615 7,629 58,082 79,266 49,306 82,544 79,309 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,315 4,500 3,080 4,004 4,900 10,828 5,000 872 4,872 4,900 0 825 775 775 809 51,775 66,980 33,775 64,925 67,796 63,918 77,305 38,502 74,575 78,405 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 65 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 256 - 571000 Furniture & Fixtures 6,014 5,728 13,585 11,717 13,000 13,693 256 - 571200 Vehicles & Access. LESS $5,00 176,783 137,761 135,660 105,418 97,789 248,200 256 - 571300 Computer & Periphe. < $5000 67,147 29,327 15,260 13,008 15,000 19,541 256- 571310 Computer Software 0 0 0 0 0 0 256- 571600 Donation - Expense 125 552 0 0 0 0 256 - 571800 Equipment under $5,000 47,040 118,568 29,183 18,428 23,514 121,782 256- 571800.Operating Equipment CVE 0 810 3,000 460 2,000 4,900 TOTAL Operating Equipment 297,109 292,746 196,688 149,031 151,303 408,115 Capital Outlay 256 - 581200 Vehicles & Access. Over $5,00 324,804 158,300 374,392 293,253 360,650 417,000 256- 581300 Computer & Periphe. > $5,000 0 0 24,961 18,144 38,144 12,900 256 - 581600 Donation - Capital 0 0 0 0 0 0 256- 581700 Improvements Over $5,000 0 0 0 0 0 0 256 - 581800 Equipment Over $5,000 208,765 86,151 122,745 34,486 122,743 248,400 TOTAL Capital Outlay 533,569 244,451 522,098 345,882 521,537 678,300 TOTAL POLICE 7,604,159 9,955,402 10,295,516 8,563,793 10,911,513 11,639,567 66 of 278 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of State Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi-discipline specialized certifications. Schertz Fire Rescue has an active public education/fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. GOALS AND OBJECTIVES • Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes from time of dispatch. • Pre-fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained, and high performing work force. • Improve training opportunities specialized operations. • Build upon area-wide technical wildland strike teams. and encourage involvement in rescue, hazardous materials, and • Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Semi-Annual inspects all schools and nursing homes. • Encourage public speaking for all firefighters. • Maintain safe construction and occupancy within the city through code enforcement. • Attract and maintain a qualified and diverse workforce. 67 of 278 111111110,1111111,%J_ • Encourage diverse education. • Continue to apply Homeland Security. ORGANIZATIONAL CHART applicants through career fairs and public for staffing grants through Department of FIRE RESCUE 2020-21 2021-22 2022-23 Fire Chief 1 1 1 Assistant Chief 1 1 1 Emergency Management Coordinator 1 1 1 Fire Marshal 1 1 1 Deputy Fire Marshal 1 1 1 Inspector 0 0 1 Battalion Chief 4 4 4 Lieutenant 9 9 9 Fire Apparatus Operator 9 9 9 Firefighter 18 18 21 Administrative Assistant 1 1 1 TOTAL POSITIONS 46 46 50 68 of 278 111111110,1111111,%J_ PERFORMANCE INDICATORS Number of Commercial Occupancies 2020-21 2021-22 2022-23 Input Actual Estimate I Budget Number of Commercial Occupancies 1030 1050 1065 Total staffing 46 46 46 Suppression staffing 39 39 39 Prevention staffing 2 2 2 Support staffing 10000 10656 11500 (command/traini ng/ad min) 5 5 5 Number of fire stations 3 3 3 Number of full-time engine 6144 5320 7500 companies 3 3 3 Number of incidents 2020-21 2021-22 2022-23 Workload/Output actual Estimate Budget Number of incidents 4516 4848 4950 Unit Responses (# calls for all units Actual Estimate Budget responding to all emergencies) 5700 6178 6300 Buildings preplan contacts 29% 29% 29% Community Contact (citizen contact) 10000 10656 11500 Fire Inspections Conducted 450 350 430 Plan Reviews Completed 260 340 350 Training Hours Provided 6144 5320 7500 Average Drive Time (Minutes) 2020-21 2021-22 2022-23 Efficiency Actual Estimate Budget Average Drive Time (Minutes) 5.70 5.70 5.65 • Drive Time < 5 Minutes 30% 31% 31% • of Buildings Preplanned 100% 100% 100% • Prevention Contacts 29% 29% 29% Inspections per Inspector 262/233 100/250 150/300 Training Hours/Employee 205 220 235 69 of 278 1111111110,1111111,%J_ Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $5,703,001 $6,581,806 $6,410,107 Supplies $11,647 $25,975 $23,084 City Support Services $86,881 $124,170 $145,040 Utility Services 0 0 0 Operations Support $375 $4,500 $4,436 Staff Support $174,585 $204,690 $195,241 City Assistance $21,575 $25,000 $24,694 Professional Services $73,052 $63,600 $62,328 Maintenance Services $53,861 $81,000 $83,868 Other Costs $6,895 $50,000 $9,800 Rental /Leasing $0 $39,745 $26,460 Operating Equipment $341,500 $119,000 $101,920 Capital Outlay $86,409 $473,637 $230,000 Total $6,559,780 $7,793,123 $7,316,978 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget will decrease 6.1% from the FY 2021 -22 year -end estimate. A fire inspector position and 3 new firefighter positions will be offset by less vehicle replacements /purchases and fewer state deployments. 70 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 257 - 511110 Regular 2,660,168 3,739,439 3,595,049 3,410,849 4,294,855 3,996,365 257 - 511120 Overtime 245,103 341,523 268,674 451,472 425,000 420,793 257 - 511180 LTD 2,149 0 0 0 0 0 257 - 511210 Longevity 65,678 74,217 74,460 70,980 80,000 79,121 257 - 511220 Clothing Allowance 13,800 13,356 13,478 11,520 13,478 14,340 257- 511230 Certification Allowance 38,035 19,705 47,597 17,225 21,290 59,298 257 - 511310 FICA - Employer 255,633 308,626 304,702 288,171 369,849 347,780 257 - 511350 TMRS- Employer 583,915 678,380 652,521 590,462 774,265 745,114 257 - 511410 Health - Employer 446,229 496,330 543,697 461,225 569,300 651,601 257 - 511500 Workers' Compensation 21.768 31,424 36,499 33,769 33,769 95,695 TOTAL Personnel Services 4,332,478 5,703,001 5,536,677 5,335,672 6,581,806 6,410,107 Supplies 257 - 521000 Operating Supplies 4,342 6,943 10,375 5,522 10,375 6,860 257 - 521100 Office Supplies 3,179 1,739 3,400 1,335 3,400 3,332 257 - 521200 Medical /Chem Supplies 9,046 2,447 10,955 4,412 10,000 10,736 257- 521300 Motor Veh. Supplies 469 349 1,000 124 1,000 980 257 - 521600 Equip Maint Supplies 627 168 1,200 1,004 1,200 1,176 TOTAL Supplies 17,662 11,647 26,930 12,399 25,975 23,084 City Support Services 257 - 532350 Software Maintenance 0 0 0 0 0 0 TOTAL City Support Services 0 0 0 0 0 0 Utility Services 257- 533100 Gas Utility Service 5,513 5,553 7,000 4,582 7,500 6,860 257 - 533200 Electric Utility Service 20,846 24,659 25,000 18,887 23,000 24,500 257- 533320 Telephone /Air Cards 0 2,778 0 494 470 5,880 257- 533330 Telephone /Internet 0 556 0 4,038 5,200 0 257 - 533410 Water Utility Service 20,173 8,943 10,000 6,544 8,000 9,800 257 - 533500 Vehicle Fuel 30,183 44,393 38,000 53,252. 80,000 98,000 TOTAL Utility Services 76,715 86,881 80,000 87,797 124,170 145,040 Operations Support 257 - 534100 Advertising 0 0 0 0 0 0 257 - 534200 Printing & Binding 770 375 4,527 2,290 4,500 4,436 TOTAL Operations Support 770 375 4,527 2,290 4,500 4,436 71 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 108,772 257 - 535100 Uniforms 84,987 257 - 535210 Employee Recognition- Morale 4,561 257 - 535300 Memberships 3,307 257- 535400 Publications 1,472 257- 535500 Training /Travel 69,897 257 - 535510 Meeting Expenses 2,783 257 - 535600 Professional Certification 7,493 TOTAL Staff Support 174,502 City Assistance 2,450 257 - 537800 Community Outreach 23,618 TOTAL City Assistance 23,618 Professional Services 3,475 257 - 541300 Other Professional Services 61,221 257 - 541500 Fire Class Instructors 0 TOTAL Professional Services 61,221 Fund Charges /Transfers 6,000 257 - 548404 Transfer Out- Capital Project 0 TOTAL Fund Charges /Transfers 0 Maintenance Services 195,241 257 - 551400 Minor & Other Equip Maint 882 257 - 551800 Other maintenance agreement 19,393 257 - 551810 Maintenance Agr. - Radios 13,440 257 - 551900 Construction 6,408 TOTAL Maintenance Services 40,123 Other Costs 63,600 257 - 554100 Deployment - Reimb -STRAC 0 257- 554200 Deployment- Reimb- TIFMAS 16,321 TOTAL Other Costs 16,321 Debt Service 0 257 - 555900 Debt Service 0 TOTAL Debt Service 0 Rental /Leasina 257 - 561200 Lease /Purchase Payments 8,990 TOTAL Rental /Leasing 8,990 88,976 108,772 61,344 108,700 100,181 4,035 5,700 5,619 5,190 4,606 1,750 3,800 1,396 3,800 3,724 1,969 2,500 2,966 3,000 2,450 66,845 75,000 55,841 75,000 73,500 3,475 3,000 2,040 3,000 2,940 7,535 81000 2,534 6,000 7,840 174,585 206,772 131,741 204,690 195,241 21,575 25,198 7.397 25,000 24,694 21,575 25,198 7,397 25,000 24,694 73,052 63,600 40,189 63,600 62,328 0 0 0 0 0 73,052 63,600 40,189 63,600 62,328 0 0 0 0 0 0 0 0 0 0 ( 457) 1,500 0 1,000 1,470 27,234 40,000 38,614 40,000 39,200 12,320 15,000 8,120 15,000 18,698 14,764 25,000 371 25,000 24,500 53,861 81,500 47,105 81,000 83,868 0 0 0 0 0 6,895 10,000 54,349 50,000 91800 6,895 10,000 54,349 50,000 9,800 0 0 0 0 0 0 0 0 0 0 0 39,025 38,745 39,745 26,460 0 39,025 38,745 39,745 26,460 72 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 257 - 571000 Furniture & Fixtures 15,050 15,861 12,000 5,443 12,000 7,840 257 - 571200 Vehicles & Access. LESS $5,00 55,242 76,281 11,000 555 11,000 9,800 257 - 571300 Computer & Periphe. < $5000 18,923 15,961 8,000 4,059 8,000 7,840 257- 571310 Computer Software 7,167 11,894 8,000 108 7,000 7,840 257 - 571400 Communication Equip LESS $500 43,315 158,950 10,000 8,539 10,000 9,800 257 - 571600 Police /Fire /Medical Equipment 39,021 49,371 55,000 15,544 55,000 53,900 257 - 571800 Equipment under $5,000 91089 13,182 16.000 373 16,000 4,900 TOTAL Operating Equipment 187,806 341,500 120,000 34,621 119,000 101,920 Capital Outlay 257 - 581200 Vehicles & Access. Over $5,00 79,649 35,924 405,137 29,006 405,137 93,000 257 - 581400 Communication Equip Over $500 0 163 50,000 0 50,000 55,000 257 - 581600 Donation - Expense 21,798 457 1,000 ( 625) 1,000 1,000 257 - 581800 Equipment Over $5,000 14,957 49,865 17,500 0 17,500 81,000 257- 581800.Other Equipment- SR2003 0 0 0 0 0 0 TOTAL Capital Outlay 116,405 86,409 473,637 28,381 473,637 230,000 TOTAL FIRE RESCUE 5,056,610 6,559,780 6,667,866 5,820,686 7,793,123 7,316,978 73 of 278 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to ensure consistency of the City's adopted building codes and ordinances. Staff works closely with citizens, contractors, builders, developers, and other City Departments to assist in creating an attractive and safe community. Key-Al WWII ►_R • • Strive to provide superior customer service through courteous and professional relationships with the community. • Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. • Promote and educate contractors and citizens on the newly implemented CityView software which has streamlined the process and provides transparency on construction projects. • Continue to make website improvements to help educated the public on the permitting process, inspection process and online payment process. • Continue to provide a high level of professional services to the varied stakeholders served, including builders, developers, landowners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. • Promote continuous staff development and cross training to improve efficiency and customer service by increasing the technical knowledge of staff. • Continue to expand efforts for community education of Building Safety through the City of Schertz Building Safety Month activities. 74 of 278 INSPECTIONS ACCOMPLISHMENTS • Successfully implemented CityView a new permitting /planning /Code Enforcement software which has improved the service to customers, transparency, and efficiency on all development projects. • Focus on training opportunities for staff. Staff attended various continuing education classes virtually related to building code regulations, the Master Exam Prep Class for Plumbing, Coaching and Teambuilding Skills for Managers and Supervisors, ADA Accessibility Training, various webinars for inspector training, and training. • Updated the website with the implementation of the CityView software related to permits, inspections, code complaints, and items related to construction projects. • Continued the yearly program to raise awareness for Building Safety Month which included safety tips on the city social media site and an article in the Schertz Magazine. • Implemented the new CityView customer portal which is a one location for to improve communication contractors and citizens and provide that one stop for submitting permits, make payments, request online inspections for customers. • Continued to provide flexibility in meeting types by offering in- person or virtual meetings through Microsoft Teams to continue daily business with contractors and developers. • Increased the use of the Residential Video Inspection Program which allows residents, contractors, and the city inspectors the ability to conduct virtual inspections on certain building projects. 75 of 278 INSPECTIONS ORGANIZATIONAL CHART INSPECTIONS 2020-21 2021-22 2022-23 Dir. of Planning & Comm. Dev. 1 1 1 Administrative Assistant 1 1 1 Chief Building Official 1 1 1 Plans Examiner 1- 1 2 Building Inspector 3 5 5 Permit Technician 2 2 3 Development Specialists 0 1 TOTAL POSITIONS 1 91 121 76 of 278 INSPECTIONS PERFORMANCE INDICATORS New Residential Construction 2020-21 2021-22 2022-23 Workload/Output Actual � Estimate � Budget New Residential Construction 286 240 250 New Commercial Construction 15 30 30 Reroof Permits 302 400 400 Accessory/Temporary Building 39 50 50 Permits Deck/Patio Permits 105 100 100 Sign Permits 96 75 75 Other Permits 1701 1700 1700 Mechanical Permits 688 680 680 Electric Permits 700 750 750 Plumbing Permits 1122 1300 1,300 Total Permit/License/Fee Revenue $1,960,572 $2,696,862 $2,696,862 Standard Inspections (i.e. framing) 12,538 12,000 12,000 and Re-Inspections 77 of 278 2020-21 2021-22 2022-23 Effectiveness I Actual � Estimate � Budget Standard Inspections (i.e. framing) 12,538 12,000 12,000 and Re-Inspections 77 of 278 INSPECTIONS Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $884,169 $967,417 Supplies $2,548 $5,100 Utility Services $5,659 $8,400 Operations Support $176 $850 Staff Support $20,210 $41,506 Professional Services $32,988 $70,000 Operating Equipment $1,202 $650 Capital Outlay $27,381 0 Total $974,332 $1,093,923 PROGRAM JUSTIFICATION AND ANALYSIS $1,091,750 $4,998 $8,232 $833 $45,497 $68,600 $7,637 $43,750 $1,271,297 The FY 2022 -23 Budget increases 16.2% from the FY 2021 -22 year -end estimate for a new Plans Examiner position, computer equipment, and a vehicle replacement. 78 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 - - - - -- 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET INSPECTIONS Personnel Services 258 - 511110 Regular 584,720 609,349 644,618 530,102 655,190 735,923 258 - 511120 Overtime 7,943 6,418 15,666 10,463 15,666 12,179 258 - 511180 LTD 438 0 0 0 0 0 258 - 511210 Longevity 13,073 11,506 11,025 11,692 11,692 11,710 258 - 511230 Certification Allowance 300 1,781 288 2,275 2,700 2,116 258- 511310 FICA - Employer 43,092 46,519 51,343 40,672 53,422 58,249 258 - 511350 TMRS- Employer 96,045 101,286 109,952 81,513 109,743 124,798 258- 511410 Health - Employer 90,583 105,488 126,884 94,711 116,989 144,722 258 - 511500 Workers' Compensation 1,335 1,822 2,178 2.015 2,015 2.053 TOTAL Personnel Services 837,530 884,169 961,954 773,444 967,417 1,091,750 Supplies 258 - 521000 Operating Supplies 532 569 1,300 422 1,300 1,274 258 - 521100 Office Supplies 808 1,034 2,400 229 2,400 2,352 258 - 521300 Motor Vehicle Supplies 175 322 900 217 900 882 258 - 521600 Equip Maint Supplies 0 623 500 0 500 490 TOTAL Supplies 1,516 2,548 5,100 868 5,100 4,998 City Support Services 258 - 532400 Computer Fees & Licenses 0 0 0 0 0 0 TOTAL City Support Services 0 0 0 0 0 0 Utility Services 258- 533310 Telephone /Cell Phones 0 0 0 0 0 0 258 - 533330 Telephone /Internet 0 0 0 0 0 0 258 - 533500 Vehicle Fuel 4,285 5,659 8.400 4,704 8,400 8,232 TOTAL Utility Services 4,285 5,659 8,400 4,704 8,400 8,232 Operations Support 258 - 534100 Advertising 0 0 0 0 0 0 258 - 534200 Printing & Binding 155 176 850 31 850 833 TOTAL Operations Support 155 176 850 31 850 833 Staff Support 258 - 535100 Uniforms 4,195 5,279 8,900 1,717 8,900 8,722 258 - 535300 Memberships 408 285 705 115 765 750 258 - 535400 Publications 93 2,225 2,400 1,182 2,400 2,352 258- 535500 Training /Travel Staff 9,444 7,965 23,341 5,081 23,341 26,935 258- 535500.Training /Travel B.O.A. 0 0 0 0 0 0 258- 535510 Meeting Expenses 430 799 1,900 1,326 1,900 1,862 258 - 535600 Professional Certification 1,586 3,657 4,200 11080 4,200 4,876 TOTAL Staff Support 16,155 20,210 41,446 10,501 41,506 45,497 79 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 258 - 541300 Other Consl /Prof Services 42,475 32,988 70,000 54,500 70,000 68,600 TOTAL Professional Services 42,475 32,988 70,000 54,500 70,000 68,600 Operating Equipment 258 - 571000 Furniture & Fixtures 1,079 1,202 650 571 650 4,637 258 - 571200 Vehicles &Access. LESS $5,000 0 0 0 0 0 0 258 - 571300 Computer & Periphe. < $5,000 0 0 0 0 0 3,000 258- 571800 Equipment Less $5000 0 0 0 0 0 0 TOTAL Operating Equipment 1,079 1,202 650 571 650 7,637 Capital Outlay 258 - 581200 Vehicles & Access. Over $5,00 0 27,381 0 0 0 43,750 258 - 581250 Vehicle Replacement Reserve 0 0 0 0 0 0 TOTAL Capital Outlay 0 27,381 0 0 0 43,750 TOTAL INSPECTIONS 903,194 974,332 1,088,400 844,619 1,093,923 1,271,297 80 of 278 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 259 Neighborhood Services FUND: 101 GENERAL FUND The Neighborhood Services Division works with the community to engage, educate, protect and promote the health, safety and keep Schertz a beautiful place to live. The Division is committed to providing outstanding service in order to help revitalize and enhance the community by performing inspections and providing services to create a sense of community and by promoting regular maintenance on residential and commercial properties. Environmental Health focuses on inspection services to promote public health and uses health safety best practices to ensure compliance with state and local health codes to include, but not limited to, food establishments, all public and semi - public aquatic facilities, and responds to complaints and concerns. GOALS AND OBJECTIVES • Foster resident pride in their neighborhood and create a sense of community. • Encourage and improve property maintenance in residential and commercial areas. • Seek to engage residents to change how residents see code enforcement. • Work hand -in -hand with community stakeholders to increase and maintain a high quality of life and feeling of safety. • Build programs and seek interdepartmental assistance to support the community. • Start a volunteer program to assist with residential property maintenance, creek clean up, etc. • Seek grants to support community programs such as add to community tool shed, tire disposal, and more. 81 of 278 101 a 150 [@I$] W-1 91 =113111111w, ACCOMPLISHMENTS • Successfully worked with the Love Where You Live volunteers to help residents and remediate code violations. • Created an awareness video on Mosquito prevention "Fight the Bite ". • Work with Public Affairs to brand the Division and post programs and regulations on social media including high grass and weed information, tree regulations, and junk and debris regulations. • Attended HOA meetings to help foster relationships with neighborhood residents. • Implemented a community tool shed to lend equipment to residents. • Successfully worked with Utility companies to get cable lines buried in easements behind homes in multiple neighborhoods. • Collaborate with the Parks Department on events to ensure the health and safety of food vendors and • Attend a variety of events to promote Neighborhood Services. Neighborhood Services 2020 -21 2021 -22 2022 -23 Manager 1 1 1 Code Enforcement Officers 3 3 4 Sanitarian 1 1 1 TOTAL POSITIONS 5 5 6 82 of 278 101 a IN ■I 1 00101 1"Aml WIN W-1 91 WVrow, W =1 11�11111'1 I'' _ill ''ril I [—Workload/Output 2020-21 2021-22 2022-23 265 Actual � Estimate � Budget Code Enforcement cases Other permit (food/foster/pool) Health Inspections 2,822 3,002 3,500 215 225 265 275 Budget 2020-21 2021-22 2022-23 Supplies Actual Estimate Budget Personnel $0 $341,309 $374,203 Supplies 0 3,994 8,914 Utility Services 0 10,000 8,624 Operations Support 0 3,419 3,351 Staff Support 0 23,393 26,561 Professional Services 0 2,500 2,450 Maintenance Services 0 15,000 14,700 Operating Equipment 0 1,325 319 Capital Outlay 0 0 76,000 Total $0 $400,940 $515,121 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget increases 28.5% from the FY 2021-22 year end with the addition of a neighborhood services officer position, the addition of the Cibolo creek clean-up program, and vehicle replacements. 83 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES NEIGHBORHOOD SERVICES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 259 - 511110 Regular 0 259 - 511120 Overtime 0 259 - 511180 LTD 0 259 - 511210 Longevity 0 259 - 511220 Clothing Allowance 0 259- 511230 Certification Allowance 0 259 - 511310 FICA - Employer 0 259- 511350 TMRS- Employer 0 259 - 511410 Health - Employer 0 259 - 511500 Worker' Compensation 0 TOTAL Personnel Services 0 Supplies 0 259 - 521000 Operating Supplies 0 259 - 521100 Office Supplies 0 259 - 521300 Motor Vehicle Supplies 0 259- 521600 Equip Maint Supplies 0 TOTAL Supplies 0 Utility Services 32,229 259 - 533500 Vehicle Fuel 0 TOTAL Utility Services 0 Operations Support 259 - 534200 Printing & Binding 0 TOTAL Operations Support 0 Staff Sui2port 970 259 - 535100 Uniforms 0 259 - 535300 Memberships 0 259 - 535400 Publications 0 259 - 535500 Training /Travel 0 259 - 535510 Meeting Expenses 0 259- 535600 Professional Certification 0 TOTAL Staff Support 0 Professional Services 259 - 541300 Other Consl /Prof Services 0 TOTAL Professional Services 0 0 225,346 191,644 241,011 255,371 0 4,664 2,224 4,664 6,910 0 0 0 0 0 0 2,721 1,480 1,480 1,886 0 3,506 1,469 1,469 0 0 1,090 1,650 2,025 1,445 0 18,026 14,645 19,175 20,280 0 38,880 32,229 40,141 43,450 0 16,645 23,928 30,034 43,891 0 1,416 1.310 1,310 970 0 312,294 270,578 341,309 374,203 0 1,044 545 1,044 6,023 0 1,000 516 1,000 980 0 1,725 431 1,200 1,176 0 2,155 151 750 735 0 5, 924 1, 644 3, 994 8,914 0 12,595 3,563 10,000 8,624 0 12,595 3,563 10,000 8,624 0 3,419 31 3,419 3,351 0 3,419 31 3,419 3,351 0 6,100 1,698 6,100 6,076 0 450 75 450 441 0 1,190 0 1,190 980 0 13,550 2,406 13,550 16,219 0 1,200 194 200 980 0 1,903 235 1,903 1,865 0 24,393 4,607 23,393 26,561 0 2,500 0 2,500 2,450 0 2,500 0 2,500 2,450 84 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 259 - 551700 Abatement /Lot Cleaning 0 0 15,000 6,675 15,000 14,700 259 - 551810 Maintenance Agr. - Radios 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 15,000 6,675 15,000 14,700 Operating Equipment 259 - 571000 Furniture & Fixtures < $5,000 0 0 325 285 325 319 259 - 571200 Vehicles & Access. > $5,000 0 0 0 0 0 0 259- 571300 Computer & Periphe. < $5,000 0 0 0 0 0 0 259 - 571800 Equipment Less $5,000 0 0 11000 874 11000 0 TOTAL Operating Equipment 0 0 1,325 1,159 1,325 319 Capital Outlay 259 - 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 76,000 259 - 581300 Computer & Periphe. Over $500 0 0 0 0 0 0 259 - 581800 Equipment Over $5,000 0 0 0 0 0 0 TOTAL Capital Outlay 0 0 0 0 0 76,000 TOTAL NEIGHBORHOOD SERVICES 0 0 377,450 288,257 400,940 515,121 TOTAL PUBLIC SAFETY 13,563,963 17,489,515 18,429,232 15,517,355 20,199,499 20,742,963 85 of 278 The Street Division provides high quality service in design, construction, and renovation of streets to provide safe and efficient movement of people and goods through a well- designed, operated, and maintained transportation network. As part of the Streets division's focus to offer the highest level of customer service while being stewards of tax dollars, the division evaluates affordability and efficiency options for providing street maintenance service, including a weekly chipping service. GOALS AND OBJECTIVES • Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. • Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, streetlights, street signs, street sweeping, and crosswalk signals. • Emphasize safety to reduce preventable accidents. • Provide traffic counts and speed information on specific streets as requested. • Design and prepare street maintenance plans, pothole patching, and sidewalk repair /construction. 86 of 278 I i L11 U a 14 KINT143 "A 24011 N I I IN a = 3M STREETS 2020-21 2021-22 2022-23 Director 1 1 1 Assistant Director 1 1 1 Streets/Drainage Manager 1 1 1 Street Superintendent 1 1 1 Street Supervisor 1 1 1 Street Worker 11 5 5 5 Street Worker 1 7 7 7 TOTAL POSITIONS 151 151 15 PERFORMANCE INDICATORS Street Sweeping hours 2020-21 2021-22 2022-23 Workload/Output Actual Estimate Budget Street Sweeping hours 2173 3752 3900 Number of signs produced 1207 2110 2520 Quantity of asphalt purchased (tons) 482 2050 2050 Special projects (Hours) 1433 2100 2250 Street centerline miles 165 172 180 87 of 278 I i L11 H a 14 KINT143 1"A 24011 W I I N a W Efficien Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 2020-21 Actual 120,500 45 5,583 2021-22 Estimate 125,000 65 M I M. 2022-23 Budaet om Effectiveness 2020-21 2021-22 2022-23 Budget Actual Estimate Budget Hours spent on roadway maintenance C,788 8037 6000 Personnel 2020-21 2021-22 2022-23 Budget Actual Estimate Budget Personnel $815,232 $1,012,792 Supplies 100,222 157,950 City Support 133 6,000 Utility Services 188,189 195,000 Staff Support 18,944 22,200 Professional Services 12,495 16,000 Maintenance Services 213,778 485,500 Rental/Leasing 2,612 5,000 Operating Equipment 30,581 6,000 Capital Outlay 31,623 160,975 Total $1,413,809 $2,067,417 PROGRAM JUSTIFICATION AND ANALYSIS $1,107,28 17 178,85 5,88 196,00 22,05 30,38 0 1 9 2 3 • 6 2 7 8 8 0 0 2 5 8 0 5 8 0' 38 725,7• 4,90 6137 3 0 , 00 10:00 The FY 2022-23 Budget will increase 25.2% from the FY 2021-22 year-end estimate. FY 2022-23 budget includes an additional $250,000 for Street Preservation and Maintenance (SPAM), an emulsion tank, and a replacement skid steer. 88 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXX>= (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 359 - 511110 Regular 491,757 513,176 640,785 523,261 655,150 712,687 359 - 511120 Overtime 8,099 15,870 18,240 14,539 15,000 18,192 359 - 511180 LTD 389 0 0 0 0 0 359 - 511210 Longevity 16,786 12,628 18,074 18,070 17,823 18,628 359 - 511220 Clothing Allowance 0 0 0 0 0 0 359- 511230 Certification Allowance 1,685 1,985 4,656 2,539 3,116 2,873 359 - 511310 FICA - Employer 37,636 40,486 50,805 41,689 52,868 56,290 359- 511350 TMRS- Employer 82,680 90,140 109,409 82,850 110,678 123,059 359 - 511410 Health - Employer 97,233 119,622 154,187 110,437 134,616 152,310 359 - 511500 Workers' Compensation 15,678 21,325 25,444 23,541 23,541 23,248 TOTAL Personnel Services 751,943 815,232 1,021,600 816,926 1,012,792 1,107,287 Supplies 359 - 521000 Operating Supplies 2,323 3,791 3,750 2,139 3,750 3,675 359 - 521050 Operating Supplies -Sign 37,663 27,714 49,450 29,640 60,000 58,800 359 - 521052 Operating Supplies -Dept Sign 0 0 10,000 3,448 10,000 9,800 359- 521055 Operating Supplies- StreetMain 58,311 65,470 69,625 39,471 80,000 88,200 359 - 521100 Office Supplies 398 179 950 214 400 3,675 359 - 521200 Medical /Chem Supplies 625 1,980 2,000 1,637 2,000 4,900 359 - 521300 Motor Veh. Supplies 1,657 1,087 3,700 2,557 1,800 91800 TOTAL Supplies 100,976 100,222 139,475 79,107 157,950 178,850 City Support Services 359 - 532800 EMPLOYEE APPRECIATION EVENTS 2,478 133 6.000 1,794 6 000 5,880 TOTAL City Support Services 2,478 133 6,000 1,794 6,000 5,880 Utility Services 359 - 533200 Electric Utility Service 148,268 149,738 140,000 123,564 150,000 137,200 359- 533210 Utilities - Poles 0 0 0 0 0 0 359 - 533410 Water Utility Service 562 144 600 0 0 0 359 - 533500 Vehicle Fuel 30,504 38,307 52,000 39,899 45,000 58,800 TOTAL Utility Services 179,334 188,189 192,600 163,463 195,000 196,000 Operations Support 359 - 534000 Postage 0 0 0 0 0 0 359 - 534200 Printing & Binding 0 0 0 0 0 0 359 - 534300 Copy Services 0 0 0 0 0 0 TOTAL Operations Support 0 0 0 0 0 0 89 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 14,500 359 - 535100 Uniforms 14,355 359 - 535200 Awards 0 359 - 535300 Memberships 0 359- 535500 Training /Travel 1,187 359 - 535510 Meeting Expenses 541 359 - 535600 Professional Certification 0 TOTAL Staff Support 16,083 City Assistance 7,406 359 - 537100 Medical Services 0 TOTAL City Assistance 0 Professional Services 1,200 359 - 541310 Contractual Services 9,765 TOTAL Professional Services 9,765 Maintenance Services 0 359 - 551100 Building Maintenance 0 359- 551300 Computer Maintenance 0 359 - 551400 Minor & Other Equip Maint 0 359 - 551600 Outsourced Street Maintenance 151,779 359 - 551650 Sidewalk Maintenance 0 TOTAL Maintenance Services 151,779 Debt Service 0 359 - 555900 Debt Service 0 TOTAL Debt Service 0 Rental / Leasina 359 - 561100 Rental - Equipment 1,900 359- 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 1,900 Operating Equipment 359 - 571000 Furniture & Fixtures 240 359 - 571200 Vehicles & Access under $5,00 0 359 - 571750 Street Crossing Minor Imprvmn 55,194 359 - 571800 Equipment under $5,000 1,201 TOTAL Operating Equipment 56,635 12,447 14,500 7,315 14,500 14,210 0 0 0 0 0 0 0 0 0 0 5,279 10,720 7,406 6,500 7,840 1,141 700 234 1,200 0 77 0 0 0 0 18,944 25,920 14,954 22,200 22,050 0 0 0 0 0 0 0 0 0 0 12,495 58,600 7,536 16,000 30,380 12,495 58,600 7,536 16,000 30,380 0 0 0 500 0 0 0 0 0 0 316 500 0 0 490 213,462 297,000 233,935 400,000 642,000 0 86,000 10,872 85,000 831300 213,778 383,500 244,807 485,500 725,790 0 0 0 0 0 0 0 0 0 0 2,612 5,000 4,285 5,000 4,900 0 0 0 0 0 2,612 5,000 4,285 5,000 4,900 236 200 112 2,000 1,470 1,190 0 0 0 0 22,517 41,000 0 0 0 6,638 4,000 4,764 4,000 4,900 30,581 45,200 4,876 6,000 6,370 90 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 359 - 581200 Vehicles & Access. Over $5,00 250,025 31,623 0 0 0 51,250 359 - 581750 Street Crossing Improvements 506 0 0 0 0 0 359 - 581800 Equipment Over $5,000 0 0 160.075 101,917 160,975 258,750 TOTAL Capital Outlay 250,531 31,623 160,075 101,917 160,975 310,000 TOTAL STREETS 1,521,424 1,413,809 2,037,970 1,439,665 2,067,417 2,587,507 TOTAL PUBLIC ENVIRONMENT 1,521,424 1,413,809 2,037,970 1,439,665 2,067,417 2,587,507 91 of 278 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND 11147_1:Ad LT, 1:41, 11 r ]**] N IaI Eel LN The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 438 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community -wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages the contracts with the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pools at Pickrell Park and Wendy Swan Memorial Park. GOALS AND OBJECTIVES • Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the on -going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. • Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. • Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high - quality parks and recreational facilities, swimming pools, and senior center. 92 of 278 • Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult- oriented sports opportunities. • Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2020 -21 2021 -22 2022 -23 Director of Parks, Recreation & Community Services 1 1 1 Administrative Assistant 1 1 1 Recreation Coordinator 0 0 1 Parks Manager 1 1 1 Park Maintenance Crew Supervisor 1 1 1 Park Maintenance Technician 1 5 5 8 Park Worker I, Part Time 1 1 1 Seasonal Park Workers 1 1 1 Recreation Manager 1 1 1 Events Specialist 1 1 1 TOTAL POSITIONS 13 13 17 93 of 278 •:► .i i • Total Acres of Park Land Managed Total Acres of City Campuses Managed Total Acres of Land Managed Per FTE Total Miles of Trails Managed Special Events, Programs & Parades 425.31 2020 -21 2021 -22 2022 -23 Workload/Outputs Actual Estimate Budget Total Acres of Park Land Managed Total Acres of City Campuses Managed Total Acres of Land Managed Per FTE Total Miles of Trails Managed Special Events, Programs & Parades 425.31 438.97 438.97 36.03 36.03 36.03 76.89 79.17 79.17 25 25 25.6 50 50 50 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 119.40 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 119.40 123.09 123.09 70.02 70.02 70.02 800 500 500 1,200 1,200 1,200 Cost Benefit for Athletic Association Field Maintenance 2020 -21 2021 -22 2022 -23 Effectiveness actual Estimate Budget Cost Benefit for Athletic Association Field Maintenance $550,000 $550,000 $550,000 Cost Benefit for Volunteer Hours $12,000 $7,500 $7,500 Special Events Attendance 15,000 25,000 25,000 Youth Sports Registrations (BVYA & SYSA) 3,800 1,900 3,800 Budget 2020 -21 2021 -22 2022 -23 Supplies Actual Estimate Budget Personnel $669,997 $729,822 $975,812 Supplies 122,154 113,148 83,643 City Support Services 153,879 141,749 156,800 Utility Services 260,988 256,000 250,880 Operations Support 1,049 2,000 1,960 Staff Support 15,958 19,670 19,277 Professional Services 146,145 147,946 194,987 Maintenance Services 76,649 14,000 13,720 Rental /Leasing 10,038 10,000 9,800 Operating Equipment 52,345 65,000 63,700 Capital Outlay 152,667 280,997 347,497 Total $1,661,869 $1,780,332 $2,118,076 94 of 278 I Wo a M owe a W.'v I Morwal CU4193UT ILVI Mel I W&I a RLTA M U :Tom A-A T, WIRIt d I a WIN 11 M I, W-11 1197-11 ,1 F-M&I K The FY 2022-23 Budget will increase 19.0% from the FY 2021-22 year-end estimate for a two new Parks maintenance technician positions, a recreation coordinator position, additional funding for contract mowing and vehicle and equipment replacements. 95 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES PARKS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 33,624 34,029 32,750 26,286 32,750 32,095 460- 511110 Regular 402,157 440,047 498,671 394,513 484,401 632,489 460- 511120 Overtime 13,716 19,562 18,245 19,671 20,000 26,866 460- 511180 LTD 237 0 0 0 0 0 460 - 511210 Longevity 3,157 3,208 4,156 5,140 5,140 2,318 460- 511230 Certification Allowance 1,319 4,337 9,069 5,233 6,335 4,740 460- 511310 FICA - Employer 30,038 34,462 40,543 31,493 39,465 50,973 460 - 511350 TMRS- Employer 65,428 74,854 84,482 63,265 82,618 106,803 460- 511410 Health - Employer 71,605 88,767 97,967 72,968 86,463 143,450 460 - 511500 Workers' Compensation 3,428 4,760 5,837 5.400 5,400 8,173 TOTAL Personnel Services 591,086 669,997 758,970 597,684 729,822 975,812 Supplies 460 - 521000 Operating Supplies 33,624 34,029 32,750 26,286 32,750 32,095 460- 521100 Office Supplies 1,617 2,038 1,500 1,840 1,500 1,470 460- 521200 Medical /Chem Supplies 2,819 3,254 4,100 4,131 4,100 4,018 460 - 521300 Motor Vehicle Supplies 190 532 500 74 500 490 460 - 521310 Landscaping Supplies -Parks 19,806 38,610 18,500 19,608 18,500 18,130 460 - 521315 Landscaping Supplies- Campus 19,636 32,273 22,500 27,142 22,500 22,050 460- 521400 Plumbing Supplies 3,544 11,208 32,798 1,794 32,798 4,900 460- 521610 Building Maintenance Supplies 256 211 500 5 500 490 TOTAL Supplies 81,491 122,154 113,148 80,879 113,148 83,643 City Support Services 460- 532601 Holidazzle 25,559 54,351 26,000 34,137 34,137 34,300 460 - 532602 Employee Appreciation Events 0 0 0 0 0 0 460- 532604 4th of July Jubilee 12,316 47,254 26,000 29,968 26,000 34,300 460 - 532607 National Night Out 0 0 0 0 0 0 460- 532619 Schertz Young Leaders 2,862 2,142 10,000 7,126 10,000 9,800 460- 532620 Sweetheart Scholarships 4,000 4,000 8,500 1,500 8,500 4,410 460- 532626 Other Events 12,309 25,370 73,500 29,718 43,500 52,430 460 - 532629 MOVING ON MAIN 375 13,964 12,000 10,519 9,612 11,760 460 - 532800 Music, Movies in the Park 3,263 6,798 10,000 1.950 10,000 91800 TOTAL City Support Services 60,684 153,879 166,000 114,918 141,749 156,800 Utility Services 460 - 533100 Gas Utility Service 0 0 0 0 0 0 460- 533200 Electric Utility Service 61,651 74,419 76,000 59,328 76,000 74,480 460- 533300 Telephone 0 0 0 0 0 0 460 - 533310 Telephone /Cell Phones 0 0 0 0 0 0 460- 533410 Water Utility Service 151,922 174,257 160,000 91,823 160,000 156,800 460 - 533500 Vehicle Fuel 8,043 12,312 10,000 16.170 20,000 19,600 TOTAL Utility Services 221,616 260,988 246,000 167,320 256,000 250,880 96 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES Operations Support 460 - 534100 Advertising 460 - 534200 Printing & Binding 460 - 534800 Temporary Empl. Services TOTAL Operations Support Staff Support 460- 535100 Uniforms 460- 535300 Memberships 460 - 535500 Training /Travel 460- 535510 Meeting Expenses TOTAL Staff Support Professional Services 460- 541300 Other Consl /Prof Services 460 - 541310 Contract Services TOTAL Professional Services Maintenance Services 460 - 551100 Building Maintenance 460 - 551400 Minor & Other Equip Maint 460- 551500 Water & Sewer Maintenance 460- 551600 Street Maintenance Materials 460- 551618 Veteran's Memorial Maint. 460 - 551710 Landscaping TOTAL Maintenance Services Rental /Leasing 460- 561100 Rental - Equipment 460 - 561200 Lease Payments - Principal 460- 561200.Lease Payments - Interest 460- 561201 Lease payments - Interest 460- 561210 Lease - Principal Payments 460 - 561211 Lease - Interest Payments TOTAL Rental /Leasing Operating Equipment 460- 571000 Furniture & Fixtures 460 - 571200 Vehiles & Acess under $5,000 460- 571600 Donation - Expense 460- 571700 Improvements under $5,000 460 - 571800 Equipment under $5,000 TOTAL Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXX)MX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,571 927 1,000 50 1,000 980 0 0 0 0 0 0 106 123 1,000 0 1,000 980 1,677 1,049 2,000 50 2,000 1,960 7,511 7,519 7,195 4,558 7,195 7,051 1,657 1,864 1,625 1,261 1,625 1,593 8,666 5,401 10,000 7,016 10,000 9,800 571 1,175 850 838 850 833 18,406 15,958 19,670 13,673 19,670 19,277 11,819 26,913 42,018 3,113 6,000 5,880 120,573 119,233 141,946 93,895 141,946 189,107 132,392 146,145 183,964 97,008 147,946 194,987 2,486 14,443 2,500 1,813 2,500 2,450 3,388 7,373 5,000 4,599 5,000 4,900 0 0 0 0 0 0 0 51,183 0 0 0 0 29,964 3,650 4,000 3,199 4,000 3,920 4,838 0 2,500 2,746 2,500 2,450 40,676 76,649 14,000 12,357 14,000 13,720 10,210 10,038 10,000 5,268 10,000 9,800 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10,210 10,038 10,000 5,268 10,000 9,800 2,002 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 45,741 39,194 50,000 17,475 50,000 49,000 13,364 13,151 15,000 8,607 15,000 14.700 61,108 52,345 65,000 26,081 65,000 63,700 97 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 460 - 581200 Vehicles & Access. Over $5,00 0 0 32,000 0 32,000 87,500 460 - 581700 Improvements Over $5,000 56,298 141,028 206,979 59,173 242,997 242,997 460 - 581800 Equipment Over $5,000 36,514 11,639 6,000 0 6,000 17,000 TOTAL Capital Outlay 92,813 152,667 244,979 59,173 280,997 347,497 TOTAL PARKS 1,312,158 1,661,869 1,823,731 1,174,412 1,780,332 2,118,076 98 of 278 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. • Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. • Incorporate management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health/well-being programming and provide year-round access to same. 99 of 278 '1• ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year Outdoor Pools Days open per year Outdoor Pools Daily Admissions Pickrell Pool Total Attendance Pickrell Pool Season Pool Pass Sales Total Attendance Schertz Aquatics Ctr $28,275 72 $21,545 9,736 $6,730 78,000 $25,000 72 $22,024 11,651 $6,495 78,000 $28,500 72 $22,000 11,000 $4,000 78,000 2020 -21 2021 -22 2022 -23 Workload/Outputs Actual Estimate Budget Revenue per year Outdoor Pools Days open per year Outdoor Pools Daily Admissions Pickrell Pool Total Attendance Pickrell Pool Season Pool Pass Sales Total Attendance Schertz Aquatics Ctr $28,275 72 $21,545 9,736 $6,730 78,000 $25,000 72 $22,024 11,651 $6,495 78,000 $28,500 72 $22,000 11,000 $4,000 78,000 Cost per resident for Pool Operations $14.25 $14.25 $13.16 (Includes Schertz Aquatics Center 100 of 278 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget Cost per resident for Pool Operations $14.25 $14.25 $13.16 (Includes Schertz Aquatics Center 100 of 278 '1• Supplies 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Supplies $23,107 $25,500 $24,990 Utility Services 22,616 23,000 16,170 Professional Services 0 0 0 Maintenance Services 490,950 527,878 539,664 Operating Equipment 0 0 0 Total $536,674 $576,378 $580,824 ;j :101CI :G►1 •► ►9 '►' The FY 2022 -23 Budget will increase 0.8% from the FY 2021 -22 year end with no change in operations. 101 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES SWIM POOL Supplies 463- 521000 Operating Supplies 463- 521100 Office Supplies 463- 521200 Chem /Med /Lab Supplies 463 - 521600 Equip Maint Supplies TOTAL Supplies Utility Services 463 - 533200 Electric Utility Service 463 - 533410 Water Utility Service TOTAL Utility Services Staff Support 463 - 535500 Training /Travel TOTAL Staff Support Professional Services 463 - 541300 Other Consl /Prof Services TOTAL Professional Services Maintenance Services 463- 551100 Building Maintenance 463 - 551400 Minor & Other Equip Maint 463 - 551700 Contract Maintenance 463 - 551710 Landscaping TOTAL Maintenance Services Rental /Leasing 463 - 561200 Lease /Purchase Payments TOTAL Rental /Leasing Operating Equipment 463 - 571000 Furniture & Fixtures 463 - 571700 Improvements Under $5,000 463 - 571800 Equipment Under $5,000 TOTAL Operating Equipment Capital Outlay 463 - 581700 Improvements over $5,000 463 - 581800 Equipment over $5,000 TOTAL Capital Outlay TOTAL SWIM POOL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXX)MX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,809 3,806 4,500 2,506 4,500 4,410 0 0 0 0 0 0 13,655 17,459 18,000 20,092 18,000 17,640 0 1,842 3,000 1,730 3,000 2,940 17,464 23,107 25,500 24,328 25,500 24,990 16,809 14,916 10,000 11,900 15,000 9,800 3,272 7,701 6,500 6.323 81000 6,370 20,082 22,616 16,500 18,224 23,000 16,170 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 95 ( 2) 0 0 0 0 17,484 9,418 10,000 0 10,000 9,800 416,404 481,534 517,878 367,664 517,878 529,864 0 0 0 0 0 0 433,983 490,950 527,878 367,664 527,878 539,664 0 0 0 0 0 0 ___ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 471,528 536,674 569,878 410,216 576,378 580,824 102 of 278 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, Event Facilities provides a place where guests can celebrate life events such as social or cultural activities. The Event Facilities are centrally located in Schertz for businesses and other organizations to hold meetings, training, and /or other specialized events. This department handles all aspects of event rental, and in cooperation with other department's plans, coordinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES • Promotes community involvement by attracting public events such as fundraisers, tradeshows /conventions, and performing arts events. • Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. • Promotes relationships with surrounding cities, businesses, organizations, and citizens by offering audio /video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. 103 of 278 2YTZ EVENT FACILITIES 2020 -21 2021 -22 2022 -23 Civic Center Manager 1 1 1 Civic and Community Centers Coordinator 1 1 1 Event Attendant 2 2 3 P/T Event Attendant 2 2 1 TOTAL POSITIONS 6 6 6 PERFORMANCE INDICATORS Number of events booked Number of events cancelled Number of facility tours Number of web inquiries answered 104 of 278 837 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Number of events booked Number of events cancelled Number of facility tours Number of web inquiries answered 104 of 278 837 850 850 128 125 50 250 300 300 126 150 150 Revenue Comp'd Value 198,771 320,000 300,000 55,000 38,000 30,000 2020 -21 2021 -22 2022 -23 Efficient Actual Estimate Budget Revenue Comp'd Value 198,771 320,000 300,000 55,000 38,000 30,000 Tradeshows /conventions Customer satisfaction Rating 9 14 12 95% 100% 100% 2020 -21 2021 -22 1 2022 -23 Effectiveness Actual Estimate I Budget Tradeshows /conventions Customer satisfaction Rating 9 14 12 95% 100% 100% Personnel Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel Services $216,037 $337,833 $380,583 Supplies 5,606 3,650 4,410 Utility Services 40,363 39,350 48,588 Operations Support 30,114 7,400 15,298 Staff Support 2,362 8,252 4,876 Professional Services 907 0 0 Maintenance Services 5,641 8,898 2,450 Operating Equipment 6,745 14,500 10,780 Total $307,775 $419,883 $466,985 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget will increase 11.2% from the FY 2021 -22 -year end estimate with the addition of a new event attendant position. 105 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX PARKS & RECREATION EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 - - - - -- 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET EVENT FACILITIES Personnel Services 464- 511110 Regular 191,255 155,721 201,164 186,242 236,636 261,922 464- 511120 Overtime 1,041 790 5,375 4,866 5,000 5,558 464- 511180 LTD 115 0 0 0 0 0 464 - 511210 Longevity 3,629 3,467 3,996 3,979 3,979 6,301 464- 511310 FICA - Employer 14,501 12,178 15,943 14,686 18,790 20,926 464- 511350 TMRS- Employer 31,422 24,664 34,141 28,533 39,335 44,834 464 - 511410 Health - Employer 21,505 18,940 25,788 27,107 33,802 37,030 464- 511500 Workers' Compensation 216 277 315 291 291 4,012 TOTAL Personnel Services 263,684 216,037 286,722 265,705 337,833 380,583 Supplies 464- 521000 Operating Supplies 3,163 4,814 4,000 2,693 2,500 3,136 464 - 521050 Ancillary Products 240 166 450 135 450 490 464- 521100 Office Supplies 409 626 700 453 700 784 464- 521200 Medical /Chemical Supplies 0 0 0 0 0 0 464 - 521400 Plumbing Supplies 0 0 0 0 0 0 TOTAL Supplies 3,812 5,606 5,150 3,281 3,650 4,410 Utility Services 464 - 533100 Gas Utility Service 594 696 850 836 850 1,058 464- 533200 Electric Utility Service 27,951 32,673 39,250 23,057 30,000 39,200 464 - 533330 Telephone /Internet 0 0 0 0 0 0 464 - 533410 Water Utility Service 7,222 6,429 7,000 4,800 7,000 6,860 464 - 533500 Vehicle Fuel 0 565 1,500 844 1,500 1,470 TOTAL Utility Services 35,767 40,363 48,600 29,537 39,350 48,588 Qperations Support 464- 534100 Advertising 1,220 989 3,800 0 3,800 3,920 464- 534200 Printing & Binding 0 1,527 1,500 124 2,000 1,470 464- 534450 Security Services 0 0 0 0 0 0 464 - 534550 Business Meetings /Networking 72 0 108 0 100 108 464 - 534800 Temporary Empl. Services 215 27,599 8,000 1,199 1,500 9,800 464 - 534999 Misc Expense 0 0 0 0 0 0 TOTAL Operations Support 1,507 30,114 13,408 1,323 7,400 15,298 Staff Support 464- 535100 Uniforms 1,132 462 1,500 883 1,500 1,470 464- 535300 Memberships 202 243 315 249 209 270 464 - 535500 Training /Travel 2,006 1,478 2,850 308 2,741 2,891 464- 535510 Meeting Expenses 169 179 200 156 3,802 245 TOTAL Staff Support 3,508 2,362 4,865 1,596 8,252 4,876 106 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXX M (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 464 - 541300 Professional Services 0 TOTAL Professional Services 0 Maintenance Services 0 464- 551800 Other Maintenance Agreements 6.312 TOTAL Maintenance Services 6,312 Rental /Leasing 0 464 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 0 Operating Equipment 81898 464 - 571000 Furniture and Fixtures < $500 1,565 464- 571400 Communication Equip LESS $500 0 464 - 571401 Audio /Visual Equipment 0 464- 571500 Operating Equipment <$5,000 4,324 464- 571550 Capital Recovery Equipment 0 TOTAL Operating Equipment 5,889 Capital Outlay 0 464- 581550 Capital Recovery- Capital Repl 0 464 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 TOTAL EVENT FACILITIES TOTAL PARKS & RECREATION 907 0 0 0 0 907 0 0 0 0 5,641 12.700 3,258 81898 2,450 5,641 12,700 3,258 8,898 2,450 0 0 0 0 0 0 0 0 0 0 1,014 2,300 1,025 3,300 980 0 0 0 0 0 264 0 0 0 0 5,467 11,200 8,658 11,200 9,800 0 0 0 0 0 6,745 13,500 9,683 14,500 10,780 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 320,479 307,775 384,945 314,383 419,883 466,985 2,104,164 2,506,318 2,778,554 1,899,010 2,776,593 3,165,884 107 of 278 00 a W I Mh;,m The Schertz Public Library: • Supports life-long learning, literacy and recreation bv developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Encourages the love of reading and learning by providing story time, special event pnognanna, and various other literacy-based programs for infanta, children and teens; • Enriches the lives Of adults by providing instructional and neCrR@U0n8| programming in high-interest areas such as Internet usage, computer software, e- readers and other personal digital devices, health and fitness, financial planning, crafts, and book clubs; • FzPOVideS public @CQ8SS to tgChOO|Ogy iOC|UdiOQ COOOpUtgrS, the |DtB[O8t. VVi-fi and printers, aa well aatuonline employment, business and educational resources; • Provides answers and information to telephone, email, online chat, and in-person queries; ~ Provides meeting and study space b] individuals and community groups; * Provides oomnnnunhn outreach for unduragrvud local residents through special programs, and * Actively cooperates and interacts with other libraries inthe region to share ideas and atov current in library pr8CbC8S. The library participates in CTLS. Inc. (Connecting Texas Libraries Statewide), a non-profit corporation that sponsors continuing education programs for library staff and encourages library usage and support byTexas residents. The library's primary service area includes the City of 8ohgrtz. the City of Selma, the City ofCibu|o and Guadalupe County. 2022-23 GOALS Continue improving the collection and acceptable items-to-customer ratio by adding titles in a variety offormats. Focus will continue to be on collections with high turnover r8h3S. 8.g.. b8S[e8U8rS. OVC)S, graphic novels, beginning n83d8rn. etc., with an additional fOCUS On providing nn3h3h8|S On the topics Of diversity, equity, and inclusion. 108 of 278 ��'A 21� • Continue weeding projects ammrding to schedule in order to enhance and update uo|keoUoma. • Continue systematic review and update nf policies and procedures with an eye [Ovv@nd providing excellent customer-focused service, inC|USiOn' and efficiency in service delivery. • |0p|808Dt in-house laptop CinCU|GtiOO pFO0[@0 (pnOg[GDl was again delayed due to CCJV|O and staff vaoanoy). • Re-establish technology classes and pn]An]rnnninA. ~ Expand job and career development program offerings. * Expand outreach efforts inGchertz.Cibo|o and Selma. * Test a trial homebound delivery program in cooperation with Neighborhood Services. 2021-22 HIGHLIGHTS AND ACCOMPLISHMENTS Received Texas K4UniCip8| Library Directors 2021 Achievement in Excellence Award for demonstrating consistent excellence and outstanding contributions bz public library services within our community. 8uhgrtz Public Library was one of only 59 public libraries in Texas to receive this award. Operations and Collections • Added approximately 0.000 new and nep|8C8mRnf items 0] |ibr3n/S nhvyiCG| collections and withdrew more than 2.000 dated, worn, lost and damaged items from library's physical COU8C|iOnS. • Resumed using teen and adult volunteers in the library. Programming P[OO[GDlmiDg in FY22 was 8 mixture Ofvirtual and in-person pFOg[@0O[DiOg. * Youth and Adult Services revamped winter and summer reading program formats to include creative activities and exploration activities in addition to reading activities. * Revised summer reading program for Gchgrtz Area Sr. Center and Forest Ridge Assisted Living Community to be simpler. * Added new health and wellness adult programming including QigOOQand meditation practice. * More than 5.400 people attended 170 recorded or in-person programs inthe first half of FY2022. Programs included weekly atondimneo, outreach events, health programs, 87-EK8 and game pro0rame, genealogy presentations, book clubs, craft sessions, and poetry programs. 109 of 278 ��'A 21� Outreach and Partnerships • Continued to partner with the Texas State Library to provide service as8Texas Talking Books Program Demo Library. • Continued to place a bi-weekly rotating children's book C0UeCiiOn in the memory care unit Of the Legacy aL Forest Ridge Retirement Community. • Continued to partner with GCUC|S[l for various programs and activities including Family Night literacy programs, school visits, and working with the district's Bilingual Coordinator to provide 8 Salsa Garden event. • Partnered with various organizations to provide programming and services to the community including T8X8SRXCGrd for discount medications cards, National Alliance OD Mental Illness for programs, workshop and support groups, AACOG, Texas Medicare Solutions for programs, South Texas Blood and Tissue for quarterly blood drives, and YMCA for Story & Swim and holiday programs. • Provided training to Primrose School staff on using puppets in their programs and Zoom Library 101 training to Schertz School of Science and Technology. • Continued partnerships with other City departments to provide programming to community, including Parks M' RVu'a Candy Cruise, Movin' on Main, and a Library [}iucuw*ry Garden, and a aunonner reading program and Large Print CirCu|8UOn CO||R{tiOn for Senior Center. LIBRARY 2020-21 2021-22 2022-23 Library Assistant (20 hours) 7 7 7 Library Assistant (10 hours) 2 2 4 Programming Specialist (20 hours) 1 1 4 Library Page (10 hours) 2 2 0 Temp Part-time Library Clerk (Unfunded) 1 1 1 11Oornr8 101_1 TOTAL POSITIONS 221 221 25 PERFORMANCE INDICATORS Service population (determined by TSLAC) 2020 -21 2021 -22 2022 -23 Input Actual Estimate Budget Service population (determined by TSLAC) 116,207 121,766 125,000 Total Staffing FTE 14.0 14.0 14.0 Circulation Staffing FTE 9.0 9.0 9.0 Total Operating Budget $1,040,278 $1,190,931 $1,162,891 Total Materials Collection 149,956 153,000 159,000 Registered Borrowers 30,291 31,000 32,000 Materials Budaet $125.472 $130.000 $136.000 Circulation per Capita 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Circulation per Capita 2.42 2.64 2.56 Library Visits per Capita 0.79 1.07 1.04 Program Attendance per Capita 0.02 0.07 0.07 Collection Turnover Rate 1.88 2.10 2.01 Total Circulation 281,659 322,000 320,000 Total Library Visits 91,291 130,000 130,000 Total Program Attendance Cost per Person Served Cost per Circulation Circulation per Circulation FTE $8.95 $9.78 $9.30 $3.63 $3.70 $3.69 31,295 35,778 35,556 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE $8.95 $9.78 $9.30 $3.63 $3.70 $3.69 31,295 35,778 35,556 Percentage of Service Population With Library Cards 2020 -21 2021 -22 2022 -23 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 26.07% 25.46% 25.60% Materials Expenditures per Capita $1.08 $1.07 $1.09 Materials Expenditures as a Percentage of Operating Budget (striving for 15% min.) 12.06% 10.92% 11.69% Items per Capita (striving to meet 1.53 items per capita standard) 1.29 1.26 1.27 111 of 278 101D]'AIN Personnel Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel Services $847,827 $948,877 Supplies 11,347 15,000 Utility Services 48,117 62,000 Operations Support 2,168 5,900 Staff Support 3,655 7,025 Professional Services 1,656 3,129 Operating Equipment 125,508 149,000 Capital Outlay 0 0 Total $1,040,278 $1,190,931 $993,719 18,130 60,760 4,018 7,874 2,254 176,040 30,000 $1,292,795 PROGRAM JUSTIFICATION AND ANALYSIS The Library FY 2022 -23 Budget increases 8.6% from the FY 2021 -22 year end for a new Part time programming specialist, wage increases, additional funding for Library materials, and noise mitigation tiles for meeting rooms. 112 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXX) 5X CULTURAL EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 - - - - -- 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY Personnel Services 665- 511110 Regular 572,642 590,588 624,324 537,407 665,759 702,528 665- 511120 Overtime 245 288 1,056 237 1,056 1,053 665- 511180 LTD 317 0 0 0 0 0 665 - 511210 Longevity 12,863 14,401 17,944 16,817 16,817 17,404 665 - 511230 Certification Allowance 1,200 1,463 1,152 1,814 2,310 2,471 665- 511310 FICA - Employer 41,449 44,426 49,248 41,010 52,475 55,288 665 - 511350 TMRS- Employer 89,735 94,463 99,552 77,054 109,854 109,556 665 - 511410 Health - Employer 91,090 101,393 110,129 82,658 99,698 103,786 665 - 511500 Workers' Compensation 601 805 981 908 908 1,633 TOTAL Personnel Services 810,141 847,827 904,386 757,904 948,877 993,719 Supplies 665 - 521000 Operating Supplies 8,417 8,930 12,000 7,980 12,000 15,190 665 - 521100 Office Supplies 2,152 2,417 3.000 1.349 3,000 2,940 TOTAL Supplies 10,568 11,347 15,000 9,328 15,000 18,130 Utility Services 665 - 533100 Gas Utility Service 2,274 2,942 4,000 2,385 3,000 2,940 665 - 533200 Electric Utility Service 35,667 33,309 45,000 26,977 38,000 37,240 665- 533330 Telephone /Internet 0 0 0 0 0 0 665 - 533410 Water Utility Service 20,367 11,866 21.000 15.672 21,000 20,580 TOTAL Utility Services 58,308 48,117 70,000 45,034 62,000 60,760 Operations Support 665 - 534000 Postage 2,430 1,916 3,000 1,888 3,000 2,940 665 - 534200 Printing & Binding 2,314 252 2.900 0 2,900 1,078 TOTAL Operations Support 4,744 2,168 5,900 1,888 5,900 4,018 Staff Support 665 - 535100 Uniforms 7 429 400 21 400 392 665 - 535200 Awards 154 0 300 172 300 294 665 - 535300 Memberships 1,252 1,557 1,325 1,336 1,325 1,357 665 - 535500 Training /Travel 4,993 1,567 4,700 4,350 4,700 5,537 665- 535510 Meeting Expenses 111 103 300 20 300 294 TOTAL Staff Support 6,517 3,655 7,025 5,899 7,025 7,874 Professional Services 665 - 541300 Other Consl /Prof Services 0 0 1,000 0 1,000 0 665 - 541365 Courier /Delivery Services 1,984 11656 2.300 2,129 2,129 2,254 TOTAL Professional Services 1,984 1,656 3,300 2,129 3,129 2,254 113 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXX9GX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 665 - 551400 Minor & Other Equip Maint 0 0 0 0 0 0 665 - 551800 Other Maintenance Agreements 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 0 0 0 Operating Equipment 665 - 571000 Furniture & Fixtures < $5,000 1,161 0 16,000 12,520 16,000 26,460 665- 571300 Computer & Periphe. < $5000 0 0 0 0 0 0 665- 571400 Library Materials 138,929 125,472 130,000 102,780 130,000 139,780 665 - 571600 Donation - Expense 2,081 36 11,762 0 3,000 9,800 665 - 571800 Equipment Under $5,000 0 0 0 0 0 0 TOTAL Operating Equipment 142,171 125,508 157,762 115,300 149,000 176,040 Capital Outlay 665 - 581300 Computer & Periphe. Over $500 0 0 0 0 0 0 665 - 581400 Library Materials Over $5,000 0 0 0 0 0 30,000 TOTAL Capital Outlay 0 0 0 0 0 30,000 TOTAL LIBRARY 1,034,433 1,040,278 1,163,373 937,482 1,190,931 1,292,795 TOTAL CULTURAL 1,034,433 1,040,278 1,163,373 937,482 1,190,931 1,292,795 114 of 278 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and securing the City's information assets. These assets form the foundation upon which many of the City's core operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. The IT department increases the business return on technology investments by creating and managing hardware and software through dedicated planning and alignment. IT is also dedicated to ensuring a great end user experience by designing, implementing, managing and continually improving our processes. IT is also tasked to protect the organization and its ability to perform its mission. We accomplish this through a comprehensive security program, managing our data, ensuring efficiency, effectiveness and compliancy. We also strive to deploy programs designed to engage our staff and citizens in easy and convenient ways. The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. 115 of 278 11011[] 'AL RAImes 1113011a01111 �zrw INFORMATION TECHNOLOGY 2020 -21 2021 -22 2022 -23 Director 1 1 1 Administrative Assistant 1 1 1 Senior Systems Administrator 1 1 1 Senior Computer Support Engineer 1 1 1 Customer Services Technician 1 3 3 3 Public Safety Administrator 1 1 1 Public Safety Technician 0 0 2 GIS Administrator 1 1 1 GIS Specialist 1 1 2 TOTAL POSITIONS 10 10 13 Average Annual Work Orders 2020 -21 2021 -22 2022 -23 Workload Actual Estimate Budget Average Annual Work Orders 2,550 3,084 3,200 Completed Actual Estimate Budget Average Monthly Hours to Complete 1.25 1.5 1.25 Work Orders 7% 9% 5% Total Projects 45 62 67 Average Monthly Project Hours 455 620 750 Total Emails Received 1,122,550 1,116,600 1,239,530 Total Sent Good Email 452.550 454,875 475,000 Total Teams Meetings 1,675 1,452 1,575 Total Teams Interoffice Chats 14,500 23,450 25,000 • Work Orders Completed 0 -1 Day 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget • Work Orders Completed 0 -1 Day 46% 45% 55% • Work Orders Completed 2 -3 Days 8% 12% 15% • Work Orders Completed 4 -6 Days 11% 11% 10% • Work Orders Completed 7 -10 Days 7% 9% 5% %Work Orders Completed >11 Days 28% 23% 15% Average Number of Days to Work Orders • Time on GIS Specific Projects 52% 53% 55% • Time on GIS Customer Assistance 8% 9% 17% • Time on Training /Conferences 0% 8% 8% • Time on Non - Department Projects 20% 16% 8% % Time on Administrative Overhead 20% 14% 12% 116 of 278 1101ICfIA► FWAVI mes1x�a011111 �zrw Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $847,553 $981,852 $1,109,865 Supplies 4,351 7,540 8,624 City Support Services 863,873 922,975 1,128,274 Utility Services 318,226 347,750 342,896 Staff Support 22,059 50,000 87,334 Professional Services 118,813 38,075 25,970 Maintenance Services 9,948 10,000 14,700 Rental /Leasing 3,477 3,650 3,577 Operating Equipment 302,387 269,594 269,325 Capital Outlay 26,889 0 68,050 Total $2,517,577 $2,631,436 $3,058,615 PROGRAM JUSTIFICATION AND ANALYSIS The Information Technology FY 2022 -23 Budget increases approximately 16.2% from the FY 2021 -2022 year -end estimates. Primary costs changes include a new Public safety technician position, a GIS specialist position, an Eprocurement software, camera replacements, and internet and fiber upgrades. 117 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXWX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 853 - 511110 Regular 434,772 571,869 624,572 528,043 663,284 740,579 853 - 511120 Overtime 48,223 42,071 30,985 35,671 42,000 38,173 853 - 511180 LTD 320 0 0 0 0 0 853 - 511210 Longevity 5,080 9,389 9,835 8,414 8,251 9,889 853 - 511230 Certificate Allowance 0 0 0 600 810 747 853- 511310 FICA - Employer 35,091 46,173 50,144 42,099 54,647 60,356 853 - 511350 TMRS- Employer 77,894 101,812 108,943 96,397 114,402 129,312 853- 511410 Health - Employer 43,841 75,140 90,770 77,536 97,247 129,422 853 - 511500 Workers' Compensation 488 1,100 1,309 1.211 1,211 1,387 TOTAL Personnel Services 645,709 847,553 916,558 789,971 981,852 1,109,865 Supplies 853 - 521100 Office Supplies 1,978 2,174 4,000 3,907 4,000 3,430 853 - 521300 Motor Vehicle Supplies 36 365 800 13 40 539 853 - 521600 Equip Maint Supplies 1,223 1,812 3,500 3,079 3,500 4,655 TOTAL Supplies 3,236 4,351 8,300 6,999 7,540 8,624 City Support Services 853 - 532300 Computer Consulting 9,600 8,780 10,000 0 0 9,800 853 - 532350 Software Maintenance 0 0 0 0 0 50,000 853 - 532355 Software Maint -City Wide 376,748 483,520 510,574 501,370 495,000 550,298 853 - 532360 Software Maint -Dept Specific 158,438 337,022 475,548 328,488 400,000 509,219 853 - 532400 Computer Fees & Licenses 39,803 34,552 27,975 10.191 27,975 8,956 TOTAL City Support Services 584,589 863,873 1,024,097 840,049 922,975 1,128,274 Utility Services 853 - 533300 Telephone /Land Line 39,167 40,258 66,995 49,503 60,000 54,194 853 - 533310 Telephone /Cell Phones 87,243 93,249 113,900 88,856 100,000 92,153 853- 533320 Telephone /Air Cards 51,836 92,388 87,100 63,775 87,000 82,670 853 - 533330 Telephone /Internet 83,957 91,671 98,470 77,539 100,000 112,899 853 - 533500 Vehicle Fuel 402 660 1,000 634 750 980 TOTAL Utility Services 262,605 318,226 367,465 280,307 347,750 342,896 Operations Support 853 - 534200 Printing & Binding 0 0 0 0 0 0 TOTAL Operations Support 0 0 0 0 0 0 Staff Support 853 - 535100 Uniforms 931 541 1,500 1,211 1,500 1,470 853- 535300 Memberships 577 340 1,250 165 500 490 853 - 535400 Publications 0 0 0 0 0 0 853 - 535500 Training /Travel 22,771 21,178 51,950 24,650 48,000 85,374 TOTAL Staff Support 24,279 22,059 54,700 26,026 50,000 87,334 118 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXMX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 25,000 853 - 541300 Other Consl /Prof Services 101,448 853 - 541800 IT Services -Web Design /Maint 0 TOTAL Professional Services 101,448 Fund Charges /Transfers 21.070 853 - 548404 Transfer Out- Capital Projects 0 TOTAL Fund Charges /Transfers 0 Maintenance Services 0 853 - 551300 Computer Maintenance 7,413 853 - 551800 Other Maintenance Agreements 0 TOTAL Maintenance Services 7,413 Rental /Leasing 0 853 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 0 Operating Equipment 14,700 853 - 571000 Furniture & Fixtures 697 853 - 571200 Vehicles & Access Under $5000 0 853 - 571300 Computer & Periphe. < $5000 142,460 853- 571300.Fleet Hardware, Upgrade 0 853- 571300.Internal Network Upgrade 0 853 - 571401 Communication Equip LESS $500 25,374 853 - 571800 Equipment under $5,000 895 TOTAL Operating Equipment 169,426 Capital Outlay 3,042 853 - 581200 Vehicles & Access. > $5000 0 853 - 581300 Computer & Periphe. > $5000 22,797 853- 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 22,797 118,813 25,000 1,406 25,000 4,900 0 13,075 0 13,075 21.070 118,813 38,075 1,406 38,075 25,970 0 0 0 0 0 0 0 0 0 0 9,948 10,000 1,777 10,000 14,700 0 0 0 0 0 9,948 10,000 1,777 10,000 14,700 3,477 3,650 3,042 3,650 3,577 3,477 3,650 3,042 3,650 3,577 0 1,200 1,163 1,200 1,176 0 0 0 0 0 282,527 235,784 193,459 220,784 218,050 0 0 0 0 0 0 0 0 0 0 19,860 47,610 36,596 47,610 36,799 0 0 0 0 13,300 302,387 284,594 231,218 269,594 269,325 26,889 0 0 0 0 0 0 0 0 42,550 0 0 0 0 25,500 26,889 0 0 0 68,050 TOTAL INFORMATION TECHNOLOGY 1,821,503 2,517,577 2,707,439 2,180,796 2,631,436 3,058,615 119 of 278 FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. • Deliver HR services, programs, and communications that add value for our prospective employees and current employees. • Compete for top talent with effective recruitment strategies and an efficient recruitment processes. • Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. • Support the talent development of our employees through professional and career development. • Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. • Ensure our compensation and performance management processes are designed and executed to align and maximize our people's performance with the goals of the organization. 120 of 278 ffwUgLTffl,jj HUMAN RESOURCES 2020 -21 2021 -22 2022 -23 Director 1 1 1 HR Manger 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 5 5 5 121 of 278 ff8U0LTffl,jj PERFORMANCE INDICATORS Total No. of Employees (Avg.) 2020 -21 2021 -22 2022 -23 Workload/Output Measures Actual Estimate Budget Total No. of Employees (Avg.) 430 430 440 # Full Time Employees (Avg.) 395 395 405 Job Announcements Posted 84 115 100 # Applications received 5,288 5,000 5,000 # Full Time Positions Filled 77 90 80 # Part Time Positions Filled 11 12 10 # Total Turnover 88 95 85 # Full Time Turnover 81 81 75 # Part Time Turnover 7 14 10 # Retirements 6 12 10 # FMLA Claims 37 40 40 # General Training Courses 15 15 15 # of tuition reimbursements 24 15 20 Budget 2020 -21 2021 -22 2022 -23 Supplies Actual Estimate Budget Personnel $451,403 $468,079 $510,089 Supplies 1,055 2,200 3,846 Human Services 159,426 154,600 173,558 Operations Support 4,018 3,981 22,390 Staff Support 33,547 36,650 38,367 City Assistance 16,430 20,000 14,700 Professional Services 0 5,000 4,900 Operating Equipment 513 0 490 Total $666,392 $690,511 $768,340 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget will increase 11.3% from the FY 2021 -22 year -end estimate for wage increases, an increase in expenditures for the remaining employee wellness program initiative funds, and additional funding for recruitment advertisement and incentives. 122 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXX)MX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 866 - 511110 Regular 301,811 317,331 316,873 243,602 313,268 341,027 866 - 511120 Overtime 684 139 276 365 465 299 866- 511180 LTD 204 0 0 0 0 0 866 - 511210 Longevity 3,772 4,851 5,372 4,872 4,872 5,482 866 - 511230 Certificate Allowance 0 1,820 2,246 2,530 3,105 1,743 866- 511310 FICA - Employer 21,865 24,118 24,828 18,637 24,611 26,646 866 - 511350 TMRS- Employer 48,963 53,000 53,170 36,855 51,522 57,089 866- 511410 Health - Employer 39,567 41,257 44,793 40,332 50,404 57,183 866 - 511500 Workers' Compensation 325 430 511 473 473 620 866 - 511600 Unemployment Compensation 9.789 8,457 20.000 11.802 19,359 20,000 TOTAL Personnel Services 426,981 451,403 468,069 359,468 468,079 510,089 Supplies 866 - 521000 Operating Supplies 1,728 517 2,000 394 1,500 3,160 866 - 521100 Office Supplies 705 537 700 531 700 686 TOTAL Supplies 2,433 1,055 2,700 926 2,200 3,846 Human Services 866- 531100 Pre - employment Check 3,004 2,843 2,500 1,786 2,500 2,450 866 - 531150 Interview Expenses 124 0 1,500 1,432 1,500 2,450 866 - 531160 COBRA FSA /HSA Adm Services 5,628 6,019 6,000 4,524 6,000 5,880 866 - 531170 Broker Services 68,750 81,250 75,000 62,500 75,000 73,500 866 - 531200 Medical Co -pay 645 1,646 3,000 2,030 3,000 2,940 866 - 531300 Employee Assistance 12,757 9,320 9,600 7,033 9,600 9,408 866 - 531400 Tuition Reimbursement 18,214 24,197 18,000 9,874 13,000 17,640 866 - 531500 Employee Wellness Program 14,956 20,993 50,000 7,723 9,000 40,180 866 - 531600 Training Classes 1,214 13,159 47,800 28,886 35,000 19,110 TOTAL Human Services 125,292 159,426 213,400 125,788 154,600 173,558 City Support Services 866 - 532400 Computer Fees & Licenses 0 0 0 0 0 0 TOTAL City Support Services 0 0 0 0 0 0 Utility Services 866 - 533320 Telepohne /Air Card 0 0 0 0 0 0 TOTAL Utility Services 0 0 0 0 0 0 Operations Support 866 - 534000 Postage 0 0 0 0 0 0 866 - 534100 Advertising 775 2,631 2,500 965 1,650 19,450 866 - 534200 Printing & Binding 1,342 1,386 3,000 1,360 2,331 2,940 866 - 534800 Temporary Empl. Services 0 0 0 0 0 0 TOTAL Operations Support 2,117 4,018 5,500 2,325 3,981 22,390 123 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 866 - 535100 Uniforms 440 373 500 314 500 490 866 - 535210 Employee Recognition- Morale 15,614 28,417 28,150 21,763 28,150 27,587 866 - 535300 Memberships 1,718 2,498 2,500 1,058 2,500 2,450 866- 535400 Publications 947 0 0 0 2,000 0 866 - 535500 Training /Travel 1,363 2,258 3.000 433 3,500 7,840 TOTAL Staff Support 20,082 33,547 34,150 23,568 36,650 38,367 City Assistance 866 - 537100 Medical Services 13,121 16,430 19.000 14,707 20,000 14,700 TOTAL City Assistance 13,121 16,430 19,000 14,707 20,000 14,700 Professional Services 866 - 541300 Other Consl /Prof Services 78,265 0 5,000 495 5,000 4,900 TOTAL Professional Services 78,265 0 5,000 495 5,000 4,900 Operating Equipment 866 - 571000 Furniture & Fixtures 349 513 500 0 0 490 866 - 571300 Computer & Periphe. < $5000 0 0 0 0 0 0 866 - 571500 Operating Equipment 0 0 0 0 0 0 866 - 571800 Equipment Under $5,000 0 0 0 0 0 0 TOTAL Operating Equipment 349 513 500 0 0 490 TOTAL HUMAN RESOURCES 668,639 666,392 748,319 527,276 690,511 124 of 278 768,340 11111111111111112110 IBM 1 '� a offim DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain and safeguard the City's investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Utility Billing and Municipal Court Divisions. GOALS AND OBJECTIVES • Hire, train, and retain competent and caring employees. • Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 36th consecutive year. • Improve the 5 year budgeting and forecasting plan. • Update long term debt service plan. 125 of 278 FlIPLEMM ORGANIZATIONAL CHART ACCOUNTING 2020-21 2021-22 2022-23 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Accountant 1 1 1 1 Senior AP Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 7 1 71 7 126 of 278 V._\= PERFORMANCE INDICATORS Accounts payable checks 6,039 6,100 6,200 Number of Purchase Orders Processed 7,322 7,600 7,750 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Accounts payable checks 6,039 6,100 6,200 Number of Purchase Orders Processed 7,322 7,600 7,750 Certificate of Achievement for Excellence in Financial Reporting, Accumulative 36 37 38 Quarterly Financials completed within 30 days 0 1 4 2020 -21 2021 -22 2022 -23 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 36 37 38 Quarterly Financials completed within 30 days 0 1 4 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $641,054 $673,832 $699,363 Supplies 3,125 2,700 2,646 Staff Support 3,384 3,744 4,263 Professional Services 38,884 44,539 48,216 Operating Equipment 586 250 980 Total $687,033 $725,064 $755,468 J :1610 :7_1►T MII&] I W DUN 11 DPIF-Al Ll 117_1 Z, The FY 2022 -23 Budget will increase 4.2% from the FY 2021 -22 year -end estimate due to citywide wage increases. 127 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 381,301 868- 511110 Regular 413,035 868- 511120 Overtime 2,182 868- 511180 LTD 295 868 - 511210 Longevity 9,457 868- 511230 Certification Allowance 500 868- 511310 FICA - Employer 30,301 868 - 511350 TMRS- Employer 67,965 868 - 511410 Health - Employer 63,788 868 - 511500 Workers' Compensation 442 TOTAL Personnel Services 587,965 Supplies 80,063 75,842 868 - 521000 Operating Supplies 1,985 868- 521100 Office Supplies 614 TOTAL Supplies 670 2,599 City Support Services 553,768 868 - 532350 Software Maintenance 0 TOTAL City Support Services 0 Operations Support 700 868 - 534100 Advertising 0 868 - 534200 Printing & Binding 0 TOTAL Operations Support 0 Staff Support 0 0 868 - 535100 Uniforms 0 868- 535300 Memberships 1,385 868 - 535400 Publications 0 868- 535500 Training /Travel 4,505 868 - 535600 Professional Certification 0 TOTAL Staff Support 5,890 Professional Services 0 868 - 541300 Other Consl /Prof Services 13,887 868 - 541400 Auditor /Accounting Service 18,500 868 - 541650 Investment Management Fee 3,590 TOTAL Professional Services 35,977 441,045 445,706 381,301 461,834 472,828 2,965 924 1,348 1,500 924 0 0 0 0 0 10,770 11,994 12,117 12,117 12,746 1,701 2,659 1,980 2,430 2,528 33,586 35,251 29,065 36,558 37,369 74,547 75,491 58,955 76,533 80,063 75,842 83,830 68,332 82,190 92,037 600 724 670 670 868 641,054 656,579 553,768 673,832 699,363 2,142 2,000 1,050 2,000 1,960 984 700 593 700 686 3,125 2,700 1,643 2,700 2,646 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 465 354 354 354 343 1,240 1,390 935 1,390 0 0 0 0 0 0 1,679 4,966 1,325 2,000 3,920 0 0 0 0 0 3,384 6,710 2,614 3,744 4,263 16,349 15,000 24,477 20,839 17,640 19,500 20,000 15,000 20,000 26,950 3,035 3.700 2.707 3,700 3,626 38,884 38,700 42,183 44,539 48,216 128 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 868 - 551800 Other Maintenance Agreements 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 0 0 0 Rental /Leasing 868 - 561200 Lease - Equipment 0 0 0 0 0 0 TOTAL Rental /Leasing 0 0 0 0 0 0 Operating Equipment 868 - 571000 Furniture & Fixtures 742 250 280 0 250 980 868 - 571200 Office Equipment 1,093 336 0 0 0 0 868 - 571300 Computer & Periphe. < $5000 0 0 0 0 0 0 TOTAL Operating Equipment 1,835 586 280 0 250 980 TOTAL FINANCE 634,265 687,033 704,969 600,208 725,064 755,468 129 of 278 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, and fleet vehicle registration and titles. The department is also responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. ICTOT1&I_1I I IIZe7 =11 x011 ►y/ • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. • Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. • Maintain a professional relationship with all City departments and vendors insuring open communication. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Program and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. 130 of 278 Ia] ":r_�yIarox:V_&IW918 1110 ar_0s aUVIIa.I • Manage procedures for Capital and Fixed asset inventory and accountability and conduct physical surveys of City property. • Manage disposal and auction activities for surplus, excess, and damaged City property. • Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2020 -21 2021 -22 2022 -23 Manager 1 1 1 -Purchasing Specialist 1 1 1 -Purchasing Risk & Safety Specialist 1 1 1 1 TOTAL POSITIONS 31 3 3 131 of 278 Ia] ":r_�yIarox:M_&IW918 1110 a W4 "aull a.I •:►�_i _ • Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Workers Comp Claims Processed Accident and Incident Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications GovDeals Items Processed GovDeals Total Sales 44 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Workers Comp Claims Processed Accident and Incident Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications GovDeals Items Processed GovDeals Total Sales 44 24 30 127 78 100 211 90 125 42 20 30 135 75 100 84 144 120 309 210 250 6 12 12 422 237 300 350 150 275 148 113 125 $333,459.74 $9110.00 $10,000.00 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $235,535 $272,737 $268,812 Supplies 559 3,400 3,724 City Support Services 378 0 0 Operating Support 3,757 4,303 7,497 Staff Support 4,885 6,835 9,947 City Assistance 1,342 2,145 2,940 Operating Equipment 1,457 600 2,450 Total $247,913 $290,020 $295,370 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget will increase 1.8% from the FY 2021 -22 year -end estimate due to the salary increase awarded to the Purchasing Manager in 2022 and the rising costs across the board for training, travel, office supplies, and operating supplies. 132 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MGT Personnel Services 872 - 511110 Regular 872 - 511120 Overtime 872 - 511180 LTD 872 - 511210 Longevity 872- 511230 Certification Allowance 872- 511310 FICA - Employer 872 - 511350 TMRS- Employer 872- 511410 Health - Employer 872 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 872 - 521000 Operating Supplies 872 - 521005 Supplies - Inspections 872 - 521100 Office Supplies 872 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 872 - 532350 Software Maintenance TOTAL City Support Services Utility Services 872- 533320 Telephone /Air Card 872 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 872 - 534000 Postage 872- 534100 Advertising 872 - 534200 Printing & Binding 872 - 534700 Service Fees 872 - 534710 Service Fees - GovDeals 872 - 534740 Business Memberships TOTAL Operations Support Staff Support 872 - 535100 Uniforms 872 - 535300 Memberships 872- 535500 Training /Travel 872 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 164,182 171,990 170,604 155,594 194,744 188,467 5 238 0 150 200 0 117 0 0 0 0 0 3,602 4,010 4,418 4,418 4,418 4,826 1,000 1,160 2,400 990 1,215 1,120 12,446 13,557 13,462 12,288 15,344 14,857 26,992 28,970 28,828 23,466 32,122 31,831 14,892 15,376 17,190 19,469 24,438 27,365 176 233 277 256 256 346 223,413 235,535 237,179 216,632 272,737 268,812 300 334 350 249 350 392 0 0 2,900 1,647 2,700 2,940 1,688 225 350 127 350 392 0 0 0 0 0 0 1,988 559 3,600 2,022 3,400 3,724 0 378 500 0 0 0 0 378 500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 43 0 0 0 0 0 3,404 2,273 4,500 1,373 2,753 5,880 0 0 0 0 0 49 0 0 0 0 0 0 0 0 0 0 0 0 1,436 1,484 1,550 1,299 1,550 1,568 4,883 3,757 6,050 2,672 4,303 7,497 215 232 250 161 250 294 1,280 1,236 1,235 789 1,235 1,421 810 3,417 6,000 2,716 5,200 7,840 222 0 300 20 150 392 2,527 4,885 7,785 3,687 6,835 9,947 133 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 872 - 537100 Medical Services 1,264 TOTAL City Assistance 1,264 Professional Services 872 - 541300 Professional Services 0 TOTAL Professional Services 0 Rental /Leasing 0 872 - 561100 Rental - Equipment 0 TOTAL Rental /Leasing 0 Operating Equipment 0 0 872 - 571000 Furniture & Fixtures 218 872 - 571300 Computer & Periphe. < $5,000 1,213 872 - 571500 Operating Equipment 0 TOTAL Operating Equipment 1,431 Capital Outlay 872 - 581200 Vehicles & Access. > $5,000 0 872 - 581300 Computer & Periphe. > $5,000 0 872 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 1,342 2,000 1,675 2,145 2,940 1,342 2,000 1,675 2,145 2,940 0 0 0 0 0 ------ - - - - -- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 478 600 380 600 1,960 0 0 0 0 490 979 0 0 0 0 1,457 600 380 600 2,450 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL PURCHASING & ASSET MGT 235,506 247,913 257,714 227,068 290,020 295,370 134 of 278 DEPARTMENT: PUBLIC WORKS DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling nearly 400 units. The list of services includes P.M. services, fluid and filter changes, state inspections, tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also maintains motor pool services, vehicle and equipment replacement schedules, spec'ing and standardization throughout the fleet. X•1-Al WWII ► 1 BXOI:pl *o fly:P • Maintain and repair vehicles and equipment to increase their lifespan. • Optimize fleet availability with minimal turn-around times. • Develop and implement fleet utilization guidelines and procedures. • Maintain and improve vehicle and equipment safety ORGANIZATIONAL CHART 135 of 278 IaIaa11111104 1110 11,01111111ar_3.ra�! FLEET MAINTENANCE 2020 -21 2021 -22 2022 -23 Director 1 1 1 Assistant Director 1 1 1 Administrative Assistant 1 1 1 Fleet Manager 1 1 1 Fleet Crew Supervisor 1 1 1 Mechanic 4 4 4 Parts /tube Tech 0 0 1 TOTAL POSITIONS 9 9 10 PERFORMANCE INDICATORS Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -LT - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Utility Billing vehicles - Drainage vehicles and equipment - Economic Development vehicles Engineering vehicles - Purchasing vehicles - Operations (non -asset specific) -Motor Pool vehicles Work Orders(in- house) Work Orders(outside vendors) Total Work Orders Issued 136 of 278 471 449 213 5 46 67 247 19 8 0 0 164 237 28 183 4 28 2 16 75 450 425 200 8 35 80 215 25 15 0 0 120 185 40 205 7 25 2 15 80 460 430 210 0 40 75 230 25 10 0 0 135 190 20 195 10 25 2 10 65 2020 -21 2021 -22 1 2022 -23 Workload/Output Actual Estimate I Budget Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -LT - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Utility Billing vehicles - Drainage vehicles and equipment - Economic Development vehicles Engineering vehicles - Purchasing vehicles - Operations (non -asset specific) -Motor Pool vehicles Work Orders(in- house) Work Orders(outside vendors) Total Work Orders Issued 136 of 278 471 449 213 5 46 67 247 19 8 0 0 164 237 28 183 4 28 2 16 75 450 425 200 8 35 80 215 25 15 0 0 120 185 40 205 7 25 2 15 80 460 430 210 0 40 75 230 25 10 0 0 135 190 20 195 10 25 2 10 65 I a I a a 11111104 110 ,011 "9111REN Hours Worked Public Safety 2020-21 2021-22 2022-23 Efficiency I Actual � Estimate � Budget Hours Worked Public Safety 2369.80 2300 2500 Public Works 1458.3 2000 2200 Administration Vehicles 4.25 5 5 Facilities Services Vehicles 64 70 65 Fleet Service Vehicles 30.50 35 30 I.T 12.10 10 10 Inspections vehicles 0 0 0 Parks vehicles and equipment 153 165 170 Economic Development vehicles 4 5 5 Engineering vehicles 44.95 50 55 Purchasing vehicles 9 7 7 Motor Pool vehicles 54.30 70 65 Fleet Operations 220 220 220 Total Hours Worked 4424.2 4937 5332 % of all vehicles and equipment issues resolved without recall 97% 97% 98% 2020-21 2021-22 2022-23 Effectiveness Actual � Estimate � Budget % of all vehicles and equipment issues resolved without recall 97% 97% 98% Personnel 2020-21 � 2021-22 1 2022-23 Budget Actual Estimate Budget Personnel $532,884 $534,332 $681,919 Supplies 166,116 202,700 211,680 City Support Services 2,497 5,000 13,720 Utility Services 8,518 8,000 11,760 Operations Support 0 20,000 0 Staff Support 16,358 33,000 37,240 Maintenance Services 232,179 235,000 227,360 Operating Equipment 39,249 14,000 13,720 Capital Outlay 27,675 221,000 46,875 Total 1,025,476 $1,273,032 $1,244,274 137 of 278 I a I a a 804 1110 111,011" r_ 2I)a PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget will decrease 2.3% from the FY 2021-22 year end estimate. Wage increases, a new parts clerk/lube technician position, and updgraded software will be offset by less vehicle replacements in 2022-23. 138 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877 - 511110 Regular 877 - 511120 Overtime 877 - 511180 LTD 877 - 511210 Longevity 877- 511230 Certificate Allowance 877- 511310 FICA - Employer 877 - 511350 TMRS- Employer 877 - 511410 Health - Employer 877 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 877 - 521000 Operating Supplies 877 - 521005 Supplies - Inspection Sticker 877 - 521100 Office Supplies 877 - 521200 Oil Lube Suppl, Chem Supplies 877- 521300 Motor Veh. Supplies 877 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 877 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 877- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 877- 534200 Printing & Binding 877 - 534800 Temporary Empl. Services TOTAL Operations Support Staff Support 877- 535100 Uniforms 877 - 535200 Awards 877- 535500 Training /Travel 877- 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 251,309 364,668 373,646 284,885 355,944 440,662 12,302 10,638 14,181 8,937 11,000 17,545 147 0 0 0 0 0 2,180 3,134 3,579 2,812 2,649 3,597 0 1,110 1,123 1,540 1,890 622 19,313 28,246 30,018 21,705 28,418 35,364 42,336 59,568 64,283 42,808 59,493 75,767 38,871 61,064 68,254 56,482 69,966 100,907 3,201 4,458 5,374 4,972 4,972 7,455 369,660 532,884 560,458 424,141 534,332 681,919 7,553 3,480 9,500 6,435 10,000 11,760 2,537 2,409 0 0 0 0 578 556 700 337 700 490 13,915 14,304 20,100 7,311 10,000 17,640 172,141 144,427 203,078 158,391 180,000 179,340 239 939 1,500 1,488 2,000 2,450 196,962 166,116 234,878 173,962 202,700 211,680 5,517 2,497 4,700 4,689 5,000 13,720 5,517 2,497 4,700 4,689 5,000 13,720 5,731 8,518 11,500 6,406 81000 11,760 5,731 8,518 11,500 6,406 8,000 11,760 0 0 0 0 0 0 0 0 0 21,824 20,000 0 0 0 0 21,824 20,000 0 8,139 3,572 5,000 2,938 8,000 7,840 150 0 500 466 1,000 0 2,223 12,069 24,000 10,552 24,000 29,400 263 717 17 16 0 0 10,775 16,358 29,517 13,973 33,000 37,240 139 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXX>= (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 877 - 537100 Medical Services 0 TOTAL City Assistance 0 Professional Services 877 - 541300 Other Professional Services 0 TOTAL Professional Services 0 Maintenance Services 0 877 - 551000 Outside Fleet Repair 133,448 877 - 551050 Outside Collision Repair 31,871 877 - 551100 Building Maintenance 0 877 - 551400 Minor & Other Equip Maint 0 877 - 551800 Other Maintenance Agreements 3,862 TOTAL Maintenance Services 169,182 Rental /Leasina 0 877 - 561100 Rental - Equipment 0 877 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 0 Operating Equipment 170,000 877 - 571200 Vehicles & Access. < $5,000 0 877 - 571500 Operating Equipment 4.413 TOTAL Operating Equipment 4,413 Capital Outlay 0 877 - 581200 Vehicles & Access. Over $5,00 151,643 877 - 581500 Equipment Over $5,000 0 877 - 581700 Improvements Over $5,000 0 TOTAL Capital Outlay 151,643 TOTAL FLEET SERVICE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ------ - - - - -- 0 189,071 185,959 170,143 170,000 166,600 30,972 33,953 22,424 37,000 33,320 0 0 0 0 0 0 0 0 0 0 12,136 28,000 12,744 28,000 27,440 232,179 247,912 205,312 235,000 227,360 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 11,221 10,800 3,852 4,000 3,920 28,028 10.688 8.854 10,000 91800 39,249 21,488 12,706 14,000 13,720 21,325 107,541 57,428 131,100 46,875 6,350 88,117 44,895 89,900 0 0 0 0 0 0 27,675 195,658 102,323 221,000 46,875 913,882 1,025,476 1,306,111 140 of 278 965,337 1,273,032 1,244,274 DEPARTMENT: PUBLIC WORKS DIVISION: 878 Facility Services FUND: 101 GENERAL FUND Facility Services supports and maintains 27 City facilities totaling 301.656 square feet. The City buildings include City Hall, Administration Building, Police, Emergency Services Buildings, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, various offices, meeting /training rooms, and storage areas. In addition, Facility Services provides set up for events such as Parks Events (Jubilee, Christmas Tree lighting, parades), Employee Memorial Ceremony, City Council, Planning and Zoning, various Boards and Commissions, Department meetings, Municipal Court, training seminars, elections, groundbreaking ceremonies, and other special events. GOALS AND OBJECTIVES • Deliver exceptional customer services. • Provide preventative maintenance to extend the life of facilities. • Maintain safe and clean facilities. 141 of 278 FACILITY SERVICES ORGANIZATION CHART FACILITY SERVICES 2020 -21 2021 -22 2022 -23 Director 1 1 1 Assistant Director 1 1 1 Facility Services Manager 0 1 1 Assistant Facility Services Manager 1 1 1 Facility Services Supervisor 1 0 0 Facilities Leader 0 1 1 Facilities Technician 4 1 1 Grounds Maintenance Technician 1 1 1 HVAC Technician 1 1 1 HVAC Apprentice 1 1 1 Master Electrician 1 1 1 Electric Apprentice 0 1 1 Plumber 0 1 1 Plumber A pprentice 0 1 1 TOTAL POSITIONS 1 121 131 13 142 of 278 FACILITY SERVICES PERFORMANCE INDICATORS Square footage maintained City Buildings Maintained Completed work orders Internal Pest Control Services 301,656 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Square footage maintained City Buildings Maintained Completed work orders Internal Pest Control Services 301,656 301,656 301,656 27 27 27 238 1560 1800 22 35 41 Electrical Repairs 2020 -21 2021 -22 2022 -23 Workload/Output Actual 1 Estimate Budget Electrical Repairs 22 154 178 Plumbing Repairs 31 165 190 HVAC Repairs 27 93 107 Carpentry 17 161 188 Misc. / other 119 952 1095 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $767,106 $782,826 $879,776 Supplies 57,240 158,750 158,785 City Support Services 355 0 0 Utility Services 185,012 173,000 189,140 Staff Support 11,542 18,400 18,620 Professional Services 94,954 190,000 193,904 Maintenance Services 517,295 683,000 419,440 Rental Equipment 0 500 490 Operating Equipment 2,861 3,500 3,920 Capital Outlay 27,266 26,033 92,500 Total $1,663,632 $2,036,009 $1,956,575 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreases 3.9% from the FY 2021 -22 year -end estimates. Wage increases and vehicle replacements are offset by a lower budget for maintenance services. 143 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES BUILDING MAINTENANCE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 53,044 103,342 62,361 128,000 124,240 878 - 521100 Office Supplies 878 - 511110 Regular 470,860 493,589 501,293 396,554 495,251 532,758 878 - 511120 Overtime 21,467 12,605 26,336 8,830 11,000 26,996 878 - 511180 LTD 329 0 0 0 0 0 878 - 511210 Lonegevity 11,992 14,169 15,444 14,425 14,425 12,025 878- 511230 Certification Allowance 900 854 2,048 2,048 2,538 3,753 878- 511310 FICA - Employer 34,885 36,489 40,252 29,423 40,026 44,028 878 - 511350 TMRS- Employer 81,438 84,631 89,184 63,316 83,793 94,330 878- 511410 Health - Employer 101,872 117,259 138,542 104,764 127,861 153,397 878 - 511500 Workman's Compensation 4.857 7,510 8,573 7.932 7,932 12,489 TOTAL Personnel Services 728,601 767,106 821,672 627,291 782,826 879,776 Supplies 878 - 521000 Operating Supplies 52,228 53,044 103,342 62,361 128,000 124,240 878 - 521100 Office Supplies 455 212 1,500 55 750 735 878 - 521200 Medical /Chem Supplies 4,633 3,466 13,000 3,132 10,000 12,740 878 - 521300 Motor Vehicle Supplies 0 0 500 0 500 0 878 - 521315 Landscaping Supplies- Campus 0 0 15,000 6,019 18,000 19,600 878 - 521600 Equip Maint Supplies 0 519 1,500 0 1,500 1,470 TOTAL Supplies 57,316 57,240 134,842 71,566 158,750 158,785 City Support Services 878 - 532400 Computer Fees & Licenses 100 355 5,000 0 0 0 TOTAL City Support Services 100 355 5,000 0 0 0 Utility Services 878- 533100 Gas Utility Service 4,022 4,827 5,000 8,457 10,000 9,800 878 - 533200 Electric Utility Service 111,192 119,019 118,000 90,235 100,000 115,640 878 - 533310 Telephone /Cell Phones 22 0 0 0 0 0 878- 533410 Water Utility Service 60,302 52,465 55,000 34,958 50,000 53,900 878- 533500 Vehicle Fuel 6,602 8,700 13.000 11.134 13,000 91800 TOTAL Utility Services 182,140 185,012 191,000 144,784 173,000 189,140 Operations Support 878 - 534800 Temporary Empl. Services 0 0 0 0 0 0 TOTAL Operations Support 0 0 0 0 0 0 Staff Support 878 - 535100 Uniforms 4,027 4,818 7,000 2,807 5,000 4,900 878 - 535200 Awards 81 0 6,400 1,650 6,400 7,840 878- 535300 Memberships 373 156 0 0 0 0 878 - 535500 Training /Travel 1,860 5,500 6,000 5,329 5,500 5,880 878 - 535510 Meeting Expense 247 1,067 1,500 132 1,500 0 TOTAL Staff Support 6,588 11,542 20,900 9,919 18,400 18,620 144 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 878 - 541300 Prof Services /Consultng ( 581) 0 0 0 0 0 878 - 541310 Contractual Services 92,091 94,954 160,000 107,890 190,000 193,904 878 - 541340 Temporary Staffing Services 0 0 0 0 0 0 TOTAL Professional Services 91,510 94,954 160,000 107,890 190,000 193,904 Maintenance Services 878- 551100 Building Maint Misc 161,636 246,689 575,000 3,559 650,000 387,100 878- 551100.Builing Maint Misc - CH 0 7,619 0 824 0 0 878- 551100.Building Maint Misc - ADM 0 1,002 0 601 0 0 878- 551100.Building Maint Misc - COMM CT 0 346 0 514 0 0 878- 551100.Building Maint - C CHAMBERS 0 0 0 0 0 0 878- 551100.Building Maint Misc - CIVIC C 42 2,630 0 740 0 0 878- 551100.Building Maint Misc - PD 853 415 0 0 0 0 878- 551100.Building Maint Misc - EMS1 158 577 0 0 0 0 878- 551100.Building Maint Misc - FD1 264 346 0 0 0 0 878- 551100.Building Maint Misc - EMS /PURL 0 0 0 0 0 0 878- 551100.Building Maint Misc -F &F /PARK 280 984 0 150 0 0 878- 551100.Building Maint Misc - 11CP 0 250 0 150 0 0 878- 551100.Building Maint Misc - PW 0 349 0 0 0 0 878- 551100.Building Maint Misc- CHAMBER C 0 0 0 0 0 0 878- 551100.Building Maint Misc - SENIOR 658 766 0 0 0 0 878- 551100.Buildings Maint Misc - BORGFEL 0 1,121 0 0 0 0 878- 551100.Building Maint Misc - FD2 0 437 0 0 0 0 878- 551100.Building Maint Misc - EMS4 0 0 0 0 0 0 878- 551100.Building Maint Misc - LIB 2,140 1,883 0 4,461 0 0 878- 551100.Building Maint Misc - YMCA 0 0 0 0 0 0 878- 551100.Building Maint Misc - SOCCER 0 0 0 0 0 0 878- 551100.Building Maint Misc - NORTHC 0 0 0 0 0 0 878- 551100.Building Maint Misc - AAC 196 0 0 0 0 0 878- 551100.Building Maint Misc - AQUATIC 0 0 0 0 0 0 878- 551100.Building Maint Misc- PICKRELL 0 349 0 0 0 0 878- 551100.Building Maint Misc -S PLAYSCP 0 0 0 0 0 0 878- 551100.Building Maint Misc - WENDY S 0 0 0 0 0 0 878- 551100.Building Maint Misc - 27CP 0 0 0 0 0 0 878- 551100.Building Maint Misc - FD3 0 565 0 0 0 0 878- 551100.Building Maint Misc - EMS2 0 0 0 0 0 0 878- 551100.Building Maint Misc - BUNKER 600 0 0 0 0 0 878 - 551110 Sitework - Misc. 0 0 0 0 0 0 878- 551110.Sitework - CH 0 0 0 0 0 0 878- 551110.Sitework - ADM 0 0 0 0 0 0 878- 551110.Sitework - COMM CTR 0 0 0 0 0 0 878- 551110.Sitework - C CHAMBERS 0 0 0 0 0 0 878- 551110.Sitework - CIVIC C 0 121 0 0 0 0 878- 551110.Sitework - PD 0 0 0 0 0 0 878- 551110.Sitework - EMS1 0 0 0 0 0 0 878- 551110.Sitework - FDl 0 0 0 0 0 0 878- 551110.Sitework - EMS /PURCH 0 0 0 0 0 0 878- 551110.Sitework - F &F /PARKS 0 0 0 0 0 0 145 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 878- 551110.Sitework - 11CP 0 0 0 0 0 0 878- 551110.Sitework - PW 0 0 0 0 0 0 878- 551110.Sitework - CHAMBER CM 0 0 0 0 0 0 878- 551110.Sitework - SENIOR C 0 0 0 0 0 0 878- 551110.Sitework - BORGFELD 0 0 0 0 0 0 878- 551110.Sitework - FD2 1,195 1,742 0 0 0 0 878- 551110.Sitework - EMS4 0 0 0 0 0 0 878- 551110.Sitework - LIB 4,608 0 0 0 0 0 878- 551110.Sitework - YMCA 2,500 0 0 1,174 0 0 878- 551110.Sitework - SOCCER C 0 0 0 0 0 0 878- 551110.Sitework - BORTHC C 0 0 0 0 0 0 878- 551110.Sitework - AAC 0 0 0 40,000 0 0 878- 551110.Sitework - AQUATIC C 0 0 0 0 0 0 878- 551110.Sitework - PICKRELL P 0 0 0 0 0 0 878- 551110.Sitework - S PLAYSCPE 0 0 0 0 0 0 878- 551110.Sitework - WENDY SP 0 0 0 0 0 0 878- 551110.Sitework - 27CP 0 0 0 0 0 0 878- 551110.Sitework - FD3 0 0 0 0 0 0 878- 551110.Sitework - EMS2 0 0 0 0 0 0 878- 551110.Sitework - BUNKER 0 0 0 0 0 0 878- 551120 Roofing - Misc. 0 0 0 0 0 0 878- 551120.Roofing - CH 4,029 0 0 0 0 0 878- 551120.Roofing - ADM 0 275 0 0 0 0 878- 551120.Roofing - COMM CTR 0 0 0 0 0 0 878- 551120.Roofing - C CHAMBERS 0 0 0 0 0 0 878- 551120.Roofing - CIVIC C 0 0 0 0 0 0 878- 551120.Roofing - PD 0 0 0 0 0 0 878- 551120.Roofing - EMS1 0 0 0 0 0 0 878- 551120.Roofing - FDl 0 625 0 0 0 0 878- 551120.Roofing - EMS /PURCH 0 0 0 0 0 0 878- 551120.Roofing - F &F/ PARKS 0 0 0 0 0 0 878- 551120.Roofing - 11CP 0 0 0 0 0 0 878- 551120.Roofing - PW 0 0 0 0 0 0 878- 551120.Roofing - CHAMBER CM 0 225 0 0 0 0 878- 551120.Roofing - SENIOR C 0 0 0 0 0 0 878- 551120.Roofing - BORGFELD 0 2,760 0 0 0 0 878- 551120.Roofing - FD2 0 0 0 0 0 0 878- 551120.Roofing - EMS4 0 0 0 425 0 0 878- 551120.Roofing - LIB 0 0 0 0 0 0 878- 551120.Roofing - YMCA 0 2,350 0 2,650 0 0 878- 551120.Roofing - SOCCER C 0 3,025 0 0 0 0 878- 551120.Roofing - NORTHC C 0 0 0 0 0 0 878- 551120.Roofing - AAC 0 0 0 0 0 0 878- 551120.Roofing - AQUATIC C 0 0 0 0 0 0 878- 551120.Roofing - PICKRELL P 0 0 0 0 0 0 878- 551120.Roofing - S PLAYSCPE 0 0 0 0 0 0 878- 551120.Sitework - WENDY SP 0 0 0 0 0 0 878- 551120.Roofing - 27CP 0 0 0 0 0 0 878- 551120.Roofing - FD3 0 0 0 0 0 0 878- 551120.Roofing - EMS2 0 0 0 0 0 0 146 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 878- 551120.Roofing - BUNKER 0 0 0 0 0 0 878 - 551130 Plumbing - Misc. 62 2,304 0 420 0 0 878- 551130.Plumbing - CH 0 893 0 0 0 0 878- 551130.P1umbing - ADM 1,638 3,019 0 0 0 0 878- 551130.Plumbing - COMM CTR 215 2,348 0 1,574 0 0 878- 551130.Plumbing - C CHAMBERS 0 0 0 0 0 0 878- 551130.Plumbing - CIVIC C 0 2,193 0 716 0 0 878- 551130.Plumbing - PD 1,510 1,832 0 334 0 0 878- 551130.P1umbing - EMS1 290 1,570 0 851 0 0 878- 551130.Plumbing - FD1 0 986 0 3,575 0 0 878- 551130.Plumbing - EMS /PURCH 0 0 0 0 0 0 878- 551130.Plumbing - F &F /PARKS 0 187 0 0 0 0 878- 551130.P1umbing - 11CP 132 2,260 0 152 0 0 878- 551130.Plumbing - PW 0 2,824 0 179 0 0 878- 551130.Plumbing - CHAMBER CM 0 0 0 0 0 0 878- 551130.Plumbing - SENIOR C 217 0 0 845 0 0 878- 551130.Plumbing - BORGFELD 0 0 0 0 0 0 878- 551130.Plumbing - FD2 921 1,711 0 8,335 0 0 878- 551130.Plumbing - EMS4 6 0 0 522 0 0 878- 551130.Plumbing - LIB 9,830 1,113 0 1,002 0 0 878- 551130.Plumbing - YMCA 1,683 0 0 0 0 0 878- 551130.Plumbing - SOCCER C 0 0 0 0 0 0 878- 551130.Plumbing - NORTHC C 0 113 0 0 0 0 878- 551130.Plumbing - AAC 700 4,233 2,000 2,152 0 0 878- 551130.Plumbing - AQUATIC C 0 11,676 0 0 0 0 878- 551130.Plumbing - PICKRELL P 0 0 0 411 0 0 878- 551130.P1umbing - S PLAYSCPE 0 0 0 0 0 0 878- 551130.Plumbing - WENDY SP 0 0 0 0 0 0 878- 551130.Plumbing - 27CP 0 0 0 2,350 0 0 878- 551130.Plumbing - FD3 0 247 0 412 0 0 878- 551130.Plumbing - EMS2 0 0 0 0 0 0 878- 551130.Plumbing - BUNKER 0 0 0 0 0 0 878- 551140 Electric - Misc. 9,846 1,722 0 3,010 0 0 878- 551140.Electric - CH 491 8,480 0 128 0 0 878- 551140.Electric - ADM 193 46 0 133 0 0 878- 551140.E1ectric - COMM CTR 0 560 0 0 0 0 878- 551140.Electric - C CHAMBERS 0 34 0 194 0 0 878- 551140.Electric - CIVIC C 1,318 1,027 0 1,035 0 0 878- 551140.Electric - PD 538 1,205 0 242 0 0 878- 551140.Electric - EMS1 210 1,546 0 240 0 0 878- 551140.E1ectric - FD1 446 1,537 0 1,201 0 0 878- 551140.Electric - EMS /PURCH 711 10 0 0 0 0 878- 551140.Electric - F &F /PARKS 168 0 0 228 0 0 878- 551140.Electric - 11CP 1,966 219 0 0 0 0 878- 551140.E1ectric - PW 25 675 0 1,761 0 0 878- 551140.Electric - CHAMBER CM 0 9 0 0 0 0 878- 551140.Electric - SENIOR C 0 0 0 0 0 0 878- 551140.Electric - BORGFELD 0 0 0 0 0 0 878- 551140.Electric - FD2 347 465 0 485 0 0 878- 551140.E1ectric - EMS4 72 0 0 3,032 0 0 147 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 878- 551140.Electric - LIB 9,292 1,857 0 253 0 0 878- 551140.Electric - YMCA 424 0 0 77 0 0 878- 551140.Electric - SOCCER C 0 0 0 0 0 0 878- 551140.E1ectric - NORTHC C 0 0 0 0 0 0 878- 551140.Electric - AAC 28 653 0 907 0 0 878- 551140.Electric - AQUATIC C 0 382 0 0 0 0 878- 551140.Electric - PICKRELL P 0 0 0 419 0 0 878- 551140.Electric - S PLAYSCPE 0 0 0 0 0 0 878- 551140.E1ectric - WENDY SP 0 0 0 0 0 0 878- 551140.Electric - 27CP 0 0 0 905 0 0 878- 551140.Electric - FD3 181 50 0 265 0 0 878- 551140.Electric - EMS2 0 0 0 0 0 0 878- 551140.E1ectric - BUNKER 0 0 0 0 0 0 878 - 551150 HVAC - Misc. 2,744 10,038 0 6,728 0 0 878- 551150.HVAC - CH 0 818 0 0 0 0 878- 551150.HVAC - ADM 0 2,798 0 0 0 0 878- 551150.HVAC - COMM CTR 0 0 0 410 0 0 878- 551150.HVAC - C CHAMBERS 0 935 0 192 0 0 878- 551150.HVAC - CIVIC C 5,822 4,048 0 0 0 0 878- 551150.HVAC - PD 644 593 0 10,792 0 0 878- 551150.HVAC - EMSI 523 22,307 0 500 0 0 878- 551150.HVAC - FD1 0 38,654 0 66 0 0 878- 551150.HVAC - EMS /PURCH 0 0 0 0 0 0 878- 551150.HVAC - F &F /PARKS 0 0 0 0 0 0 878- 551150.HVAC - 11CP 464 162 0 0 0 0 878- 551150.HVAC - PW 0 2,093 0 0 0 0 878- 551150.HVAC - CHAMBER CM 0 0 0 0 0 0 878- 551150.HVAC - SENIOR C 0 0 0 15,080 0 0 878- 551150.HVAC - BORGFELD 0 0 0 0 0 0 878- 551150.HVAC - FD2 0 8,027 0 8,113 0 0 878- 551150.HVAC - EMS4 395 0 0 0 0 0 878- 551150.HVAC - LIB 1,074 1,227 0 1,351 0 0 878- 551150.HVAC - YMCA 331 2,735 0 0 0 0 878- 551150.HVAC - SOCCER C 0 0 0 0 0 0 878- 551150.HVAC - NORTHC C 0 0 0 15,500 0 0 878- 551150.HVAC - AAC 3,077 4,072 0 0 0 0 878- 551150.HVAC - AQUATIC C 15,406 2,020 0 0 0 0 878- 551150.HVAC - PICKRELL P 0 0 0 0 0 0 878- 551150.HVAC - S PLAYSCPE 0 0 0 0 0 0 878- 551150.HVAC - WENDY SP 0 0 0 0 0 0 878- 551150.HVAC - 27CP 0 0 0 0 0 0 878- 551150.HVAC - FD3 199 0 0 0 0 0 878- 551150.HVAC - EMS2 0 0 0 0 0 0 878- 551150.HVAC - BUNKER 0 0 0 0 0 0 878 - 551160 Windows, Doors - Misc. 0 55 0 1,408 0 0 878- 551160.Windows, Doors - CH 0 220 0 0 0 0 878- 551160.Windows, Doors - ADM 404 721 0 0 0 0 878- 551160.Windows, Doors - COMM CTR 0 26 0 0 0 0 878- 551160.Windows, Doors - C CHAMBERS 0 106 0 0 0 0 878- 551160.Windows, Doors - CIVIC C 429 1,247 0 615 0 0 148 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 878- 551160.Windows, Doors - PD 1,176 9,114 0 2,204 0 0 878- 551160.Windows, Doors - EMS1 1,523 2,900 0 3,861 0 0 878- 551160.Windows, Doors - FD1 602 3,544 0 5,772 0 0 878- 551160.Windows, Doors - EMS /PURCH 235 0 0 0 0 0 878- 551160.Windows, Doors - F &F /PARKS 0 0 0 0 0 0 878- 551160.Windows, Doors - 11CP 2,223 76 0 0 0 0 878- 551160.Windows, Doors - PW 280 0 0 0 0 0 878- 551160.Windows, Doors - CHAMBER CM 0 0 0 0 0 0 878- 551160.Windows, Doors - SENIOR C 0 0 0 0 0 0 878- 551160.Windows, Doors - BORGFELD 0 283 0 0 0 0 878- 551160.Windows, Doors -FD2 277 5,579 0 3,917 0 0 878- 551160.Windows, Doors - EMS4 0 0 0 0 0 0 878- 551160.Windows, Doors - LIB 1,509 3,663 0 0 0 0 878- 551160.Windows, Doors - YMCA 0 3,014 0 0 0 0 878- 551160.Windows, Doors - SOCCER C 0 0 0 0 0 0 878- 551160.Windows, Doors - NORTHC C 0 11 0 0 0 0 878- 551160.Windows, Doors - AAC 186 1,122 0 0 0 0 878- 551160.Windows, Doors - AQUATIC C 0 0 0 0 0 0 878- 551160.Windows, Doors - PICKRELL P 0 0 0 0 0 0 878- 551160.Windows, Doors - S PLAYSCPE 0 0 0 0 0 0 878- 551160.Windows, Doors - WENDY SP 0 0 0 0 0 0 878- 551160.Windows, Doors - 27CP 0 21 0 81 0 0 878- 551160.Windows, Doors - FD3 0 419 0 2,325 0 0 878- 551160.Windows, Doors - EMS2 0 0 0 0 0 0 878- 551160.Windows, Doors - BUNKER 0 0 0 0 0 0 878 - 551170 Finishes - Misc. 0 ( 2) 0 0 0 0 878- 551170.Finishes - CH 5,466 400 0 0 0 0 878- 551170.Finishes - ADM 1,055 5,277 0 4,815 0 0 878- 551170.Finishes - COMM CTR 0 4,556 0 0 0 0 878- 551170.Finishes - C CHAMBERS 0 1,200 0 24,417 0 0 878- 551170.Finishes - CIVIC C 1,140 640 0 3,058 0 0 878- 551170.Finishes - PD 22,125 60 0 1,229 0 0 878- 551170.Finishes - EMS1 17,926 19 0 0 0 0 878- 551170.Finishes - FD1 0 0 0 0 0 0 878- 551170.Finishes - EMS /PURCH 0 2,470 0 0 0 0 878- 551170.Finishes - F &F /PARKS 379 0 0 0 0 0 878- 551170.Finishes - 11CP 1,432 660 0 0 0 0 878- 551170.Finishes - PW 259 1,033 0 52 0 0 878- 551170.Finishes - CHAMBER CM 0 0 0 22 0 0 878- 551170.Finishes - SENIOR C 0 0 0 0 0 0 878- 551170.Finishes - BORGFELD 0 0 0 0 0 0 878- 551170.Finishes - FD2 182 805 0 0 0 0 878- 551170.Finishes - EMS4 0 0 0 0 0 0 878- 551170.Finishes - LIB 0 0 0 322 0 0 878- 551170.Finishes - YMCA 0 0 0 0 0 0 878- 551170.Finishes - SOCCER C 0 0 0 0 0 0 878- 551170.Finishes - NORTHC C 0 0 0 0 0 0 878- 551170.Finishes - AAC 45 168 0 0 0 0 878- 551170.Finishes - AQUATIC C 0 0 0 0 0 0 878- 551170.Finishes - PICKRELL P 0 0 0 0 0 0 149 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 878- 551170.Finishes - S PLAYSCPE 0 0 0 0 0 0 878- 551170.Finishes - WENDY SP 0 0 0 0 0 0 878- 551170.Finishes - 27CP 0 0 0 0 0 0 878- 551170.Finishes - FD3 0 0 0 0 0 0 878- 551170.Finishes - EMS2 0 0 0 0 0 0 878- 551170.Finishes - BUNKER 0 0 0 0 0 0 878 - 551400 Minor & Other Equip Maint 3,692 0 0 320 0 0 878 - 551800 Other Maintenance Agreements 15,897 29,925 38,800 23,228 33,000 32,340 878 - 551810 Maintenance Agr - Radios 0 0 0 0 0 0 TOTAL Maintenance Services 331,736 517,295 615,800 229,971 683,000 419,440 Rental /Leasing 878 - 561100 Rental- Equipment 767 0 500 0 500 490 TOTAL Rental /Leasing 767 0 500 0 500 490 Operating Equipment 878 - 571200 Vehicles & Access. Less $5,00 5,758 0 0 0 0 0 878 - 571600 Police /Fire /Medical Equipment 150 0 5,000 350 2,500 3,430 878- 571700 Improvement Under $5,000 0 0 0 0 0 0 878 - 571800 Equipment Less $5,000 650 2,861 11000 0 11000 490 TOTAL Operating Equipment 6,558 2,861 6,000 350 3,500 3,920 Capital Outlay 878 - 581200 Vehicles & Access. Over $5,00 26,694 27,266 32,000 26,033 26,033 92,500 878 - 581700 Improvements Over $5,000 0 0 0 0 0 0 878 - 581800 Equipment Over $5,000 0 0 10,625 0 0 0 TOTAL Capital Outlay 26,694 27,266 42,625 26,033 26,033 92,500 TOTAL BUILDING MAINTENANCE 1,432,009 1,663,632 1,998,339 1,217,804 2,036,009 1,956,575 TOTAL INTERNAL SERVICE 5,705,803 6,808,023 7,722,891 5,718,488 7,646,072 8,078,642 150 of 278 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled and administered at the Hospital's Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital's drug program. This contract is for $5,000. The City of Schertz also provides assistance to the Guadalupe Children's Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children's Advocacy Center's primary emphasis is placed on the well -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016 -17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. City Assistance 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget City Assistance $290,617 $307,666 $326,013 Operating Equipment 0 10,000 9,800 Total $290,617 $317,666 $335,813 PROGRAM JUSTIFICATION & ANALYSIS The FY 2022 -23 Budget will increase 5.7% from the FY 2021 -22 year end estimate for the Senior Citizens meal program. 151 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES CITY'S ASSISTANCE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Utility Services 0 901- 533200 Electric Utility Service 0 901 - 533410 Water Utility Service 0 TOTAL Utility Services 0 City Assistance 0 901 - 537300 Patient Assistence 5,000 901 - 537400 Transportation Assistance 42,666 901- 537500 Children's Advocacy Assistanc 5,000 901 - 537600 Schertz Housing Authority 5,000 901 - 537700 Senior Citizens Program 225,974 TOTAL City Assistance 283,640 Operating Equipment 42,666 901 - 571600 Donation - Expense Sr. Center 4.322 TOTAL Operating Equipment 4,322 TOTAL CITY'S ASSISTANCE 287,962 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,000 5,000 5,000 5,000 4,900 42,666 42,666 42,666 42,666 41,813 5,000 5,000 5,000 5,000 4,900 5,000 5,000 0 5,000 4,900 232,951 275,000 169.915 250,000 269,500 290,617 332,666 222,581 307,666 326,013 0 10.000 0 10,000 91800 0 10,000 0 10,000 9,800 290,617 342,666 222,581 317,666 335,813 152 of 278 .♦. NNE-15011 STAI9 19142-Al Z4 9 ►L l I a 1 R151 e 1 The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. Operating Equipment Total $11,770 $19,452 $12,740 $91,770 $19,452 $12,740 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2022 -23 Budget will decrease 34.5% from the FY 2021 -22 estimate to match the projected revenue for 22 -23. 153 of 278 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Operating Equipment Total $11,770 $19,452 $12,740 $91,770 $19,452 $12,740 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2022 -23 Budget will decrease 34.5% from the FY 2021 -22 estimate to match the projected revenue for 22 -23. 153 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET COURT- RESTRICTED FUNDS Fund Charges /Transfers 910- 548404.Transfer Out - Court Security 0 0 0 0 0 0 910- 548404.Transfer Out - Court Technolo 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 0 0 0 0 0 0 Operating Equipment 910 - 571600 Court Technology Expenditure 0 11,770 19,452 5,985 19,452 12,740 910 - 571700 Court Security Expenditure 0 0 0 0 0 0 TOTAL Operating Equipment 0 11,770 19,452 5,985 19,452 12,740 TOTAL COURT- RESTRICTED FUNDS 0 11,770 19,452 5,985 19,452 12,740 154 of 278 9 -07 -2022 10:06 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY CAMPAIGN PROJECT Supplies 968- 521000 Operating Cost- LibraryCapCamp 0 0 0 0 0 0 TOTAL Supplies 0 0 0 0 0 0 Professional Services 968- 541300 Consulting- Library CapCampaig 0 0 0 0 0 0 TOTAL Professional Services 0 0 0 0 0 0 TOTAL LIBRARY CAMPAIGN PROJECT 0 0 0 0 0 0 TOTAL MISC & PROJECTS 4,287,962 2,616,394 2,292,230 733,977 2,267,230 1,198,553 TOTAL EXPENDITURES 34,501,919 38,190,165 41,490,208 31,450,858 42,957,088 44,376,036 155 of 278 FUND: 505 INTEREST & SINKING FUND 1914 •► This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor's Office into this fund. 2020 -21 , 2021 -22 2022 -23 Budaet Actual Estimate Budaet Revenue Taxes $7,102,016 $7,329,862 $7,696,355 Fund Transfers 7,915 2,737 814,143 Miscellaneous 126,592 136,118 175,750 Total $7,236,523 $7,468,717 $8,686,248 Expenses Professional Service $178,600 $84,000 84,000 Debt Service 6,756,465 6,502,457 8,602,248 Total $6,935,065 $6,586,457 $8,686,248 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenues for FY 2022 -23 increase 16.3% from the FY 2021 -22 estimate with higher property values. Expenses: The FY 2022 -23 Budget will increase 31.9% from the FY 2021 -22 year end estimate with the addition of new debt issuances. 156 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 6,714,516 7,102,016 7,329,862 7,146,125 7,329,862 7,696,355 0 7,915 0 2,737 2,737 814,143 94,896 126,592 105,000 79,288 136,118 175,750 6,809,411 7,236,523 7,434,862 7,228,150 7,468,717 8,686,248 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 ( 216,308) 301,458 757,947 595,902 882,260 0 157 of 278 9 -07 -2022 10:11 AM 505 -TAX I &S REVENUES 2019 -2020 ACTUAL C I T Y O PROPOSED AS OF: (-------- 2020 -2021 ACTUAL F S C H E R T Z BUDGET WORKSHEET JULY 31ST, 2022 - - - - -- 2021 -2022 --------------- CURRENT Y -T -D BUDGET ACTUAL PROJECTED YEAR END PAGEXXXXX -------- 2022 -2023 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET Taxes 000 - 411900 Property Tax Revenue 6,714,516 7,102,016 7,329,862 7,146,125 7,329,862 7,696,355 TOTAL Taxes 6,714,516 7,102,016 7,329,862 7,146,125 7,329,862 7,696,355 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 0 0 0 814,143 000- 486000.Transfer In SED for DebtSrvice 0 0 0 0 0 0 000 - 486100 Transfer In 0 6,585 0 0 0 0 000 - 486203 Transfer In -EMS (SR2003) 0 0 0 0 0 0 000 - 486401 Transfer In -Bond Project Fun 0 1,330 0 2,737 2,737 0 TOTAL Fund Transfers 0 7,915 0 2,737 2,737 814,143 Miscellaneous 000 - 491000 Interest Earned 1,694 277 1,000 329 500 750 000 - 491200 Investment Income 18,202 1,315 4,000 23,342 30,000 75,000 000 - 495015 Contribution from SED 0 0 0 0 0 0 000 - 495020 Contribution From YMCA 75,000 125,000 100,000 50,000 100,000 100,000 000 - 497000 Misc Income 0 0 0 0 0 0 000 - 498000 Proceeds From Refunding Debt 0 0 0 5,618 5,618 0 TOTAL Miscellaneous 94,896 126,592 105,000 79,288 136,118 175,750 TOTAL REVENUES 6,809,411 7,236,523 7,434,862 7,228,150 7,468,717 8,686,248 158 of 278 9 -07 -2022 10:11 AM 505 -TAX I &S GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 101- 541500 Paying Agent 4,200 3,800 5,000 3,400 4,000 4,000 101 - 541502 Cost of Bond Issuance 0 174,800 45,000 44,693 80,000 80,000 TOTAL Professional Services 4,200 178,600 50,000 48,093 84,000 84,000 Debt Service 101 - 555550 Capital Leases - Principal 0 0 0 0 0 0 101- 555550.Capital Leases - Interest 0 0 0 0 0 0 101- 555629 Bond -GO 2007 Principal 315,000 325,000 340,000 340,000 340,000 355,000 101- 555629.Bond -GO 2007 Interest 111,468 98,579 85,267 85,151 85,267 71,123 101 - 555633 Bond -GO SR2011 Principal 260,000 270,000 0 0 0 0 101- 555633.Bond -GO SR2011 Interest 308,888 6,750 0 0 0 0 101- 555634 Bond -GO 2011A Refund - Principa 475,000 485,000 0 0 0 0 101- 555634.Bond -GO 2011A Refund - Interest 63,428 5,462 0 0 0 0 101 - 555635 Bond -GO 2012 - Principal 355,000 365,000 375,000 375,000 375,000 0 101- 555635.Bond -GO 2012 - Interest 149,170 138,370 128,677 4,219 4,219 0 101 - 555638 Bond -GO 2014 Refund - Principal 100,000 100,000 750,000 750,000 750,000 775,000 101- 555638.Bond -GO 2014 Refund - Interest 283,775 280,775 268,025 268,025 268,025 245,150 101- 555639 Tax Note - SR2015 - Principal 35,000 40,000 0 0 0 0 101- 555639.Tax Note - SR2015 - Interest 1,308 694 0 0 0 0 101 - 555640 Bond -Ref 2015 Bond - Principal 675,000 690,000 0 0 0 0 101- 555640.Bond -GO Ref 2015- Interest 66,188 47,400 37,050 37,050 37,050 37,050 101 - 555641 Tax Note - SR2015A- Principal 150,000 150,000 155,000 155,000 155,000 0 101- 555641.Tax Note - SR2015A - Interest 7,007 4,697 2,387 2,387 2,387 0 101 - 555642 Bond -GO SR2016- Principal 225,000 235,000 245,000 245,000 245,000 255,000 101- 555642.Bond -GO SR2016- Interest 150,406 141,206 131,607 131,606 131,607 121,606 101- 555643 Bond- TaxableB CO SR2016 -Princ 60,000 60,000 60,000 60,000 60,000 65,000 101- 555643.Bond- Taxable CO SR2016- Intere 43,863 42,063 40,263 40,263 40,263 38,388 101 - 555644 Bond- NonTaxA CO SR2016- Princi 180,000 190,000 195,000 195,000 195,000 205,000 101- 555644.Bond- NonTax CO SR2016- Interes 55,569 48,169 40,469 40,469 40,469 32,469 101 - 555645 Bond -CO SR2017- Principal 290,000 295,000 420,000 305,000 420,000 315,000 101- 555645.Bond -CO SR2017 - Interest 130,475 121,700 114,425 112,700 114,425 103,400 101 - 555646 Bond -GO SR2017 - Principal 155,000 160,000 165,000 165,000 165,000 170,000 101- 555646.Bond -GO SR2017 - Interest 109,650 104,925 100,050 100,050 100,050 95,025 101 - 555647 Bond -GO 2018 Refund- Principa 560,000 570,000 585,000 585,000 585,000 595,000 101- 555647.Bond -GO 2018 Refund - Interes 110,346 98,368 86,125 86,125 86,125 73,617 101- 555648 Bond -CO SR2018 - Principal 220,000 235,000 245,000 245,000 245,000 260,000 101- 555648.Bond -CO 2018 - Interest 187,263 175,888 163,888 163,888 163,888 151,263 101 - 555649 Bond -GO 2018 Ref - Principal 580,000 530,000 185,000 185,000 185,000 205,000 101- 555649.Bond -GO 2018 Ref - Interest 227,444 199,694 181,819 181,819 181,819 172,069 101- 555650 Bond -CO 2019- Principal 250,000 255,000 265,000 265,000 265,000 275,000 101- 555650.Bond -CO 2019- Interest 130,275 122,700 114,900 114,900 114,900 106,800 101 - 555651 Bond -GO 2020 - Principal 0 0 935,000 935,000 935,000 960,000 101- 555651.Bond -GO 2020 - Interest 0 164,027 211,963 211,963 211,963 174,063 101- 555652 Bond -GO 2021 Ref - Principal 0 0 0 0 0 350,000 101- 555652.Bond -GO 2021 Ref - Interest 0 0 0 98,850 0 124,800 101 - 555653 Bond -CO 2022 - Principal 0 0 0 0 0 175,000 159 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JULY 31ST, 2022 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101- 555653.Bond -CO 2022 - Interest 0 0 0 99,692 0 166,525 101- 555654 Bond -CO 2022A - Principal 0 0 0 0 0 595,000 101- 555654.Bond -CO 2022A - Interest 0 0 0 0 0 0 101 - 555655 Bond -GO 2022 - Principal 0 0 0 0 0 1,333,900 101- 555655.Bond -GO 2022 - Interest 0 0 0 0 0 0 101 - 555800 Bond Premium 0 0 0 0 0 0 101- 555900 Debt Service 0 0 0 0 0 0 TOTAL Debt Service 7,021,520 6,756,465 6,626,915 6,584,155 6,502,457 8,602,248 Other Financing Sources 101 - 556300 Payment To Refund Debt 0 0 0 0 0 0 TOTAL Other Financing Sources 0 0 0 0 0 0 TOTAL NON DEPARTMENTAL 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 TOTAL GENERAL GOVERNMENT 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 TOTAL EXPENDITURES 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 160 of 278 K : S, l i * * l The Water & Sewer Fund tracks revenue and expenses for the City's water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City's wholesaler for water production and transport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Republic Services. Revenues 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenues Franchises $296,913 $400,000 Fees 25,922,940 27,455,000 Fund Transfers 171,404 435,000 Miscellaneous 5,616,906 373,236 Total $32,008,163 $28,663,236 Expenses Non - Departmental $2,405,230 $0 Business Office 1,088,932 1,214,937 W &S Administration 27,262,779 24,320,087 Projects 0 570,000 Total $30,756,941 $26,105,024 PROGRAM JUSTIFICATION AND ANALYSIS $400,000 27,487,000 150,000 $0 1,281,787 25,568,450 0 $26,850,237 Revenue: Revenues for FY 2022 -23 Budget are expected to decrease 0.6% from the FY 2021 -22 year -end estimate increase is fees are offset by lower fund transfers. Expenses: The FY 2022 -23 Budget increases 2.9% from the FY 2021 -22 year- end estimates. 161 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 0 000 - 421490 Cell Tower Leasing 000 - 455200 TOTAL Franchises 5,220,775 Permits Fire Line Fees 000 - 432400 Development Permit 0 000 - 436010 Network Nodes 3,000 TOTAL Permits 3,000 272,118 296,913 304,487 360,419 400,000 400,000 272,118 296,913 304,487 360,419 400,000 400,000 Fees 0 0 000 - 455200 Garbage Collection Fee 5,220,775 000 - 455600 Fire Line Fees 0 000 - 455700 Recycle Fee Revenue 335,561 000 - 455800 W &S Line Constructn Reimbur 30,995 000 - 457100 Sale of Water 12,343,795 000 - 457110 Edwards Water Lease 55,616 000 - 457120 Water Transfer Charge -Selma 17,169 000 - 457130 Water Transfer Charge -UC 0 000 - 457140 Water Transfer Charge- Convers 0 000 - 457200 Sale of Meters 110,222 000 - 457400 Sewer Charges 8,154,074 000 - 457500 Water Penalties 132,355 000 - 458000 Sales of General Fixed Assets 0 000 - 458110 Sale of Merchandise - GovDeal 0 000 - 458300 Sale of Property /Auction 0 000 - 458400 Building Rental Fee 0 000 - 459200 NSF Check Fee -Water &Sewer 3,025 TOTAL Fees 26,403,587 Fund Transfers 0 000 - 486000 Transfer In - Reserves 0 000 - 486100 Transfer In 0 000 - 486101 Transfer In- General Fund 0 000 - 486102 Transfer In- Equipment Replace 0 000 - 486103 Transfer In- Vehicle Replacemn 0 000 - 486204 Interfnd Chrg- Drainage Billin 146,400 000 - 486406 Transfer In - Pblo Imprvmnt 0 000 - 486411 Transfer In- Capital Recovery 0 000 - 486431 Transfer In -Cap Rcvey -Rdwys F 0 000 - 486432 Transfer In -Cap Rcvey -Rdwys F 0 000 - 486433 Transfer In -Cap Rcvey -Rdwys F 0 000 - 486434 Transfer In -Vap Rcvey -Rdwys F 0 TOTAL Fund Transfers 146,400 Miscellaneous 2,500 2,500 000 - 490000 Mica Charges 6,012 000 - 491000 Interest Earned 22,693 000 - 491200 Investment Income 143,787 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,157,312 5,300,000 4,657,809 5,340,000 5,300,000 0 0 0 0 22,000 333,131 345,000 288,627 345,000 340,000 26,565 25,000 11,191 25,000 25,000 11,566,510 12,600,000 10,347,539 12,600,000 12,600,000 26,700 40,000 0 0 40,000 13,882 30,000 0 0 15,000 0 0 0 0 0 0 0 0 0 0 95,185 120,000 61,035 90,000 100,000 8,608,375 8,770,000 7,680,052 8,800,000 8,800,000 52,254 250,000 261,357 250,000 240,000 0 0 0 0 0 41,000 2,500 0 2,500 2,500 0 0 0 0 0 0 0 0 0 0 2,025 2,500 2,250 2,500 2,500 25,922,940 27,485,000 23,309,859 27,455,000 27,487,000 0 91,000 0 0 0 0 0 0 0 0 0 285,000 0 285,000 0 0 0 0 0 0 0 0 0 0 0 146,400 150,000 125,000 150,000 150,000 25,004 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 171,404 526,000 125,000 435,000 150,000 15,964 10,500 10,055 10,500 10,500 8,479 20,000 15,512 12,000 25,000 30,912 90,000 28,874 35,000 100,000 162 of 278 9 -07 -2022 10:09 AM 202 -WATER & SEWER REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 493130 Library donations 0 000 - 493400 Donations - Christmas Activitie 0 000 - 494495 Other Financing- Capital Lease 0 000 - 495013 Capital Contribution -W &S 292,408 000 - 496000 Water Construction Reserve Ac 1 000 - 496050 SSLG - SAWS RESERVATION 0 000 - 497000 Misc Income -W &S 2,963,406 000 - 497550 TML Re- imbursements 0 000 - 498100 Reimbursmnt -EMS Loan 0 000 - 498110 Salary Reimb -SSLGC 150,614 000 - 498200 Reimbursmnt -W &S Project 0 000 - 498300 Reimbumnt -City Property 0 000 - 499100 Distribution- GSE Bond Settln 0 TOTAL Miscellaneous 3.578,921 TOTAL REVENUES 30,404,026 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,243,820 0 0 0 0 0 0 0 0 0 0 0 0 0 0 66,295 25,000 2,953 18,000 18,000 0 0 0 0 0 0 0 0 0 0 251,437 297,736 309,557 297,736 295,358 0 0 0 0 0 0 0 0 0 0 0 0 ( 0) 0 0 5.616,906 443.236 366.950 373,236 448,858 32,008,163 28,758,723 24,162,229 28,663,236 28,485,858 163 of 278 DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer's account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services to our customers. • To encourage and educate our customers to use delivery of e-mail statements. • To encourage and educate our customers to pay their utility bill by using the City's automatic draft payments services, online web payments, and e- services through their financial institution. • To read water meters in a safe, reliable, and efficient manner • Provide accurate and expedited utility billing statements 164 of 278 [rllinifild 3111w10[!f Is] : ► A 11*►: .G:1 UTILITY BILLING 2020 -21 2021 -22 2022 -23 Billing Manager 1 1 1 -Utility Billing Asst. Manager 1 1 1 -Utility Billing Clerk II 2 0 0 -Utility Billing Clerk 2 4 5 -Utility Meter Tech 2 3 2 Meter Tech II 1 0 0 TOTAL POSITIONS 1 9 9 9 165 of 278 Personnel Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel Services $504,675 $538,555 $568,896 Supplies 146,984 182,100 210,391 City Support Services 33,151 37,262 70,000 Utility Services 10,787 9,800 11,500 Operations Support 112,212 118,500 120,000 Staff Support 3,230 6,400 8,700 Professional Services 272,853 259,000 273,000 Maintenance Services 5,040 5,040 18,700 Operating Equipment 0 0 600 Capital Outlay 0 58,280 0 Total $1,088,932 $1,214,937 $1,281,787 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget increases 5.5% from the FY 2021 -22 year -end estimate for wage increases, increased charges for credit card processing fees and a customer text notification software. 166 of 278 9 -07 -2022 10:09 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES BUSINESS OFFICE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 1,737 3,000 1,584 0 291 176 - 521100 Office Supplies 176- 511110 Regular 307,855 328,735 346,860 283,670 350,017 364,889 176 - 511120 Overtime 5,687 5,411 7,451 4,614 7,000 7,078 176- 511180 LTD 221 0 0 0 0 0 176- 511210 Longevity 5,546 6,226 7,384 7,514 7,514 6,450 176- 511230 Certification Allowance 0 1,521 1,170 3,016 3,621 3,150 176 - 511310 FICA - Employer 23,446 24,724 27,670 21,985 28,164 29,190 176 - 511350 TMRS- Employer 69,264 55,330 59,255 35,538 58,960 62,539 176 - 511410 Health - Employer 103,885 80,873 95,326 67,269 81,186 93,574 176 - 511500 Workers' Compensation 1,420 1,856 2,262 2.093 2,093 2,026 TOTAL Personnel Services 517,323 504,675 547,378 425,698 538,555 568,896 Supplies 176 - 521000 Operating Supplies 1,537 1,737 3,000 1,584 0 291 176 - 521100 Office Supplies 1,501 1,659 2,100 2,113 2,100 2,100 176 - 521200 Medical /Chem Supplies 0 0 0 0 0 0 176 - 521300 Motor Vehicle Supplies 0 0 0 0 0 0 176 - 521405 Water Meters -New 0 143,588 180,000 125,014, 180,000 208,000 TOTAL Supplies 3,038 146,984 185,100 128,711 182,100 210,391 Human Services 176 - 531100 Pre - employment Check 0 0 0 0 0 0 TOTAL Human Services 0 0 0 0 0 0 City Support Services 176 - 532355 Software Maintenance 0 0 65,000 36,065 36,065 65,000 176- 532400 Computer Fees & Licenses 67,064 33,151 0 0 0 0 176- 532900 Contingencies 984 0 3,500 1,197 1,197 5,000 TOTAL City Support Services 68,048 33,151 68,500 37,262 37,262 70,000 Utility Services 176 - 533310 Telephone /Cell Phone 2,414 1,732 2,400 556 1,800 1,500 176 - 533500 Vehicle Fuel 6,682 91055 7,000 8.099 81000 10,000 TOTAL Utility Services 9,095 10,787 9,400 8,655 9,800 11,500 Operations Support 176- 534000 Postage 77,290 84,973 74,500 56,906 90,000 95,000 176- 534200 Printing & Binding 20,664 21,078 18,000 27,635 22,000 25,000 176 - 534300 Equipment Maintenance - Topic 416 6,161 10,000 6,161 6,500 0 176 - 534800 Temporary Empl. Services 0 0 0 0 0 0 TOTAL Operations Support 98,370 112,212 102,500 90,703 118,500 120,000 167 of 278 9 -07 -2022 10:09 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 2,300 2,178 176 - 535100 Uniforms 2,423 176 - 535200 Awards 0 176 - 535300 Memberships 37 176 - 535500 Training /Travel 1,636 176- 535510 Meeting Expenses 222 TOTAL Staff Support 4,318 Professional Services 300 176 - 541600 Misc bank charges 0 176 - 541650 Misc Expenses 0 176 - 541800 Credit Card Fees 266,429 176 - 541810 Credit Cards Fees - AMEX 2.886 TOTAL Professional Services 269,315 Maintenance Services 256,000 176- 551100 Building Maintenance 0 176 - 551800 Other Maintenance Agreements 4,620 TOTAL Maintenance Services 4,620 Operating Equipment 259,000 176- 571000 Furniture & Fixtures 430 176 - 571200 Vehicles & Access. LESS $5,00 0 176 - 571300 Computer & Periphe. LESS $500 0 176 - 571400 Communication Equip LESS $500 0 176 - 571500 Equipment under $5,000 0 TOTAL Operating Equipment 430 Capital Outlay 0 600 176- 581200 Vehicles & Access. Over $5,00 0 176- 581700 IMPROVEMENTS OVER $5,000 0 176 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 2,163 2,300 2,178 2,300 3,200 108 200 200 200 1,000 0 100 70 100 500 763 3,500 1,343 3,500 3,500 195 300 187 300 500 3,230 6,400 3,978 6,400 8,700 0 0 0 0 0 0 0 0 0 0 268,102 256,000 239,127 256,000 270,000 4,751 3,000 1.419 3,000 3,000 272,853 259,000 240,546 259,000 273,000 0 0 0 0 0 5,040 5.040 3,780 5,040 18,700 5,040 5,040 3,780 5,040 18,700 0 0 0 0 600 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 600 0 64,000 58,280 58,280 0 0 0 0 0 0 0 0 0 0 0 0 64,000 58,280 58,280 0 TOTAL BUSINESS OFFICE 974,558 1,088,932 1,247,318 997,612 1,214,937 1,281,787 TOTAL GENERAL GOVERNMENT 3,874,558 3,494,162 1,247,318 168 of 278 997,612 1,214,937 1,281,787 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER The Water and Wastewater division of Public Works provides reliable water and wastewater services to all Schertz residents through maintenance, repair, strategic planning, inspection of new infrastructure, and the expansion of water and wastewater services. As part of this division's service to the community, the employees offer excellent customer service, participate in community events, provide a weekly chipping service, meet with developers and utility providers, review plat and subdivision plans, as well as review water and wastewater construction plans. In addition, the Water and Wastewater division oversees the drought and water conservation plans /ordinance, provides letters of availability and Certificates of Convenience and Necessity, assists other departments, and conducts department training, education, and planning. GOALS AND OBJECTIVES • Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. • Ensure an adequate future water supply. • Empower personnel to strengthen ability to respond promptly to daily and emergency events. • Emphasize safety to reduce preventable accidents. • Deliver quality services and providing accurate and timely responses to customer requests. 169 of 278 LVATKIII I a"MAX►1I�`� MAN aI'VI R My 1101&11117lAyI me ORGANIZATION CHART WATER & SEWER ADMINISTRATION 2020 -21 2021 -22 2022 -23 Director 1 1 1 Assistant Director 1 1 1 Water & Sewer Manager 1 1 1 Customer Relations Representative 1 1 1 SCADA Technician 0 1 1 Schertz- Seguin Local Government Corp Gen Mgr 1 1 1 Schertz- Seguin Local Government Corp Assistant Gen Mgr 1 1 1 Water & Sewer Superintendent 1 1 1 Water & Sewer Supervisor 1 1 2 Service Worker II 5 5 5 Service Worker 1 10 10 10 TOTAL POSITIONS 23 24 25 170 of 278 LViTMI a110 0111.`�WANaI'VI ONO11\I&11117lAyI me i ��1 /mil l �i Water Accounts 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Water Accounts 16734 17235 17335 Miles of Water Main 230 234 240 Miles of Sewer Main 118 175 200 Gallons Pumped (Edwards), acre feet 2020 -21 2021 -22 1 2022 -23 Efficiency Actual Estimate I Budget Gallons Pumped (Edwards), acre feet 52 180 260 Gallons Received (SSLGC), acre feet 6000 6207 6000 Gallons Distributed, acre feet 5300 5630 6000 New Meter Installed 2020 -21 2021 -22 2022 -23 Effectiveness Actual Estimate Budget New Meter Installed 260 80 150 New Service Taps 0 1 5 Water Service Calls 2212 1858 2000 Water Main Break, Service Repair Calls 1806 1506 1800 Sewer Backup and Repair Calls 792 765 775 171 of 278 LViTMI a"MAN►1W MAN aI'VI RM\ 11\I&11117My11me Personnel Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel Services $1,801,986 $1,846,546 $2,027,484 Supplies 78,926 88,000 63,000 City Support Services 68,258 74,062 190,500 Utility Services 3,773,667 3,585,500 3,585,500 Operations Support 9,450 7,050 10,050 Staff Support 37,795 43,000 43,000 City Assistance 200 0 0 Professional Services 465,999 463,400 428,400 Fund Charges /Transfers 8,615,455 6,741,826 6,746,368 Maintenance Services 10,195,253 9,570,200 9,570,200 Other Costs 40,000 40,000 40,000 Debt Service 2,072,273 1,518,228 2,499,777 Other Financing Sources 0 100,000 0 Rental /Leasing 96,568 72,275 72,275 Operating Equipment 6,950 7,000 7,000 Capital Outlay 0 $163,000 261,400 Total $27,262,779 $24,320,087 $25,544,954 Projects $0 $570,000 $0 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget will increase 5.0% from the FY 2021 -22 year -end estimate for wage increases, water gems software, a new mobile bypass pump and additional debt payments. 172 of 278 9 -07 -2022 10:09 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES W & S ADMINISTRATION C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 575- 511110 Regular 1,060,790 1,182,237 1,260,314 990,713 1,209,413 1,305,491 575- 511120 Overtime 55,522 52,807 66,909 59,016 65,000 68,801 575 - 511180 LTD 719 0 0 0 0 0 575 - 511210 Longevity 22,381 30,266 13,589 11,426 11,426 13,861 575- 511230 Certification Allowance 13,856 10,761 13,880 14,278 16,688 13,791 575- 511240 vehicle /phone Allowance 727 900 900 762 935 900 575 - 511310 FICA - Employer 81,682 92,185 103,400 78,757 99,715 107,008 575- 511350 TMRS- Employer 247,839 203,588 221,431 158,400 208,749 229,263 575 - 511410 Health - Employer 223,819 218,247 256,968 181,967 221,145 265,624 575 - 511500 Workers' Compensation 8,543 10,995 14,564 13.475 13,475 22,745 TOTAL Personnel Services 1,715,878 1,801,986 1,951,955 1,508,794 1,846,546 2,027,484 Supplies 575- 521000 Operating Supplies 8,638 8,469 12,000 10,063 10,000 10,000 575 - 521100 Office Supplies 1,398 962 1,500 1,144 1,500 1,500 575 - 521200 Medical /Chem Supplies 1,158 1,391 1,500 1,129 1,500 1,500 575- 521400 Plumbing Supplies 13,032 68,105 50,000 2,284 75,000 50,000 575 - 521405 Water Meters -New 138,143 0 0 0 0 0 575 - 521600 Equip Maint Supplies 0 0 0 0 0 0 TOTAL Supplies 162,369 78,926 65,000 14,620 88,000 63,000 Human Services 575 - 531100 Pre - employment Check 0 0 0 0 0 0 TOTAL Human Services 0 0 0 0 0 0 City Support Services 575 - 532400 Computer Fees & Licenses 0 0 0 0 0 0 575 - 532410 Computer Consulting 0 0 0 0 0 0 575- 532500 City Insurance - Commercial 58,697 65,833 67,000 70,562 70,562 78,000 575- 532700 Records Management Service 0 0 0 0 0 0 575 - 532800 Employee Appreciation Events 2,343 2,500 2,500 1,436 3,500 3,500 575 - 532900 Contingencies 0 ( 76) 101,000 0 0 109,000 TOTAL City Support Services 61,040 68,258 170,500 71,998 74,062 190,500 Utility Services 575 - 533100 Gas Utility Service 1,503 2,064 2,000 2,636 3,000 3,000 575- 533200 Electric Utility Service 274,727 428,361 320,000 271,777 325,000 325,000 575- 533300 Telephone /Land Line 0 0 0 0 2,000 0 575 - 533310 Telephone /Cell Phones 1,979 429 3,500 81 0 2,000 575- 533320 Telephone /Air Cards 124 0 200 0 0 0 575 - 533330 Telephone /Internet 0 0 0 0 0 0 575- 533350 Pager service 0 0 0 0 0 0 575 - 533400 Water Purchase 3,460,169 3,293,664 3,200,000 2,750,929 3,200,000 3,200,000 575 - 533410 Water Utility Service 1,730 1,936 2,500 1,652 2,500 2,500 575 - 533500 vehicle Fuel 40,396 47,213 55,000 49,316 53,000 53,000 TOTAL Utility Services 3,780,627 3,773,667 3,583,200 3,076,391 3,585,500 3,585,500 173 of 278 9 -07 -2022 10:09 AM 202 -WATER & SEWER C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX PUBLIC WORKS EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 575 - 534000 Postage 188 306 300 224 300 300 575 - 534100 Advertising 3,350 2,455 5,000 0 0 3,000 575 - 534200 Printing & Binding 86 0 250 117 250 250 575- 534300 Equipment Maintenance - Copie 6,838 6,688 6,500 5,826 6,500 6,500 575 - 534710 Service Fees - GovDeals 0 0 0 0 0 0 TOTAL Operations Support 10,462 9,450 12,050 6,167 7,050 10,050 Staff Support 575 - 535100 Uniforms 19,761 15,113 20,000 7,014 20,000 20,000 575- 535200 Awards 0 0 0 0 0 0 575 - 535300 Memberships 5,701 5,683 0 0 0 0 575- 535400 Publications 0 0 0 0 0 0 575 - 535500 Training /Travel 12,270 15,000 21,000 11,782 23,000 23,000 575 - 535510 Meeting Expenses 1,235 1,999 2,000 143 0 0 575 - 535520 Meetings - Water Symposium 0 0 0 0 0 0 575- 535600 Professional Certification 0 0 0 0 0 0 TOTAL Staff Support 38,967 37,795 43,000 18,938 43,000 43,000 City Assistance 575 - 537100 Medical Services 227 200 250 40 0 0 TOTAL City Assistance 227 200 250 40 0 0 Professional Services 575 - 541200 Legal Svcs 304,299 225,226 200,000 55,073 150,000 150,000 575 - 541300 Other Consl /Prof Services 31,319 121,249 145,000 44,566 145,000 145,000 575 - 541305 Cell Tower Management Fees 80,753 92,124 106,570 108,128 108,000 108,000 575 - 541310 Contractual Services 0 0 0 0 0 0 575 - 541400 Auditor /Accounting Service 24,000 26,000 24,000 19,000 19,000 24,000 575 - 541500 Paying Agent 1,400 1,400 1,400 397 1,400 1,400 575 - 541502 Cost of Bond Issuance 0 0 0 20,499 40,000 0 575- 541650 Misc Expenses 0 0 0 0 0 0 575 - 541800 Credit Card Fees 0 0 0 0 0 0 TOTAL Professional Services 441,771 465,999 476,970 247,663 463,400 428,400 Fund Charges /Transfers 575 - 548040 Contribution To CVLGC 100,000 99,999 300,000 300,000 300,000 400,000 575- 548050 Contribution to SSLG 3,892,799 3,908,231 4,000,000 3,608,532 4,000,000 3,898,064 575 - 548060 Contribution to CCMA 717,400 714,450 800,000 223,120 800,000 800,000 575- 548101 Transfer Out - General Fund 0 0 4,000 0 0 4,000 575- 548106 Transfer Out- Special Events 0 0 0 0 0 0 575 - 548204 Transfer Out - Drainage 0 0 0 0 0 0 575- 548402 Transfer Out -City Wide Projec 0 0 0 0 0 0 575 - 548411 Transfer Out to Capital Recov 0 0 0 0 0 0 575- 548600 Inter -fund Charges -Admin 1,385,000 1,450,827 1,478,230 1,231,858 1,478,230 1,493,620 575 - 548610 Interfund Charge -Fleet 132,937 116,624 163,596 136,330 163,596 150,684 575- 548700 Bad Debt Expense 293,911 0 80,000 0 0 0 575 - 548750 Contributions Expense 0 0 0 0 0 0 575- 548800 Depreciation Expense 2,288,708 2,313,943 0 0 0 0 174 of 278 9 -07 -2022 10:09 AM 202 -WATER & SEWER C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX PUBLIC WORKS EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 575- 548900 Amortization Expense 11,381 11,381 0 0 0 0 TOTAL Fund Charges /Transfers 8,822,137 8,615,455 6,825,826 5,499,840 6,741,826 6,746,368 Maintenance Services 575- 551100 Building Maintenance 1,639 2,451 5,000 2,741 5,000 5,000 575- 551300 Computer Maintenance 9,656 11,004 17,500 4,750 17,500 17,500 575 - 551400 Minor & Other Equip Maint 1,124 2,127 5,100 906 5,100 5,100 575 - 551500 Water Maintenance 119,625 70,211 155,000 76,540 200,000 200,000 575 - 551510 Waste Contractor Expense 5,018,537 5,206,801 4,800,000 3,860,203 5,000,000 5,000,000 575- 551520 Sewer Treatment -CCMA /MUD 3,843,403 4,708,982 4,100,000 4,112,730 4,182,000 4,182,000 575 - 551530 Sewer Maintenance 428,425 129,617 84,000 67,257 90,000 90,000 575- 551540 I &I Maintenance 16,735 45,429 46,800 2,008 50,000 50,000 575 - 551600 Street Maintenance Materials 21,059 18,411 20,000 12,434 20,000 20,000 575 - 551720 Low Flow Rebate Program 300 0 400 50 400 400 575 - 551740 Rebate -UB Customer 0 0 0 0 0 0 575 - 551800 Other Maintenance Agreements 240 220 240 140 200 200 TOTAL Maintenance Services 9,460,743 10,195,253 9,234,040 8,139,759 9,570,200 9,570,200 Other Costs 575 - 554100 State Water Fees -TCEQ 36,605 40,000 38,500 36,616 40,000 40,000 TOTAL Other Costs 36,605 40,000 38,500 36,616 40,000 40,000 Debt Service 575 - 555900 Debt Service 0 1,560,000 1,025,000 1,024,675 1,024,675 1,912,700 575- 555900.Interest Expense 636,763 512,273 493,553 592,737 493,553 587,077 TOTAL Debt Service 636,763 2,072,273 1,518,553 1,617,412 1,518,228 2,499,777 Other Financing Sources 575 - 556000 Issuance Costs 0 0 0 57,095 100,000 0 TOTAL Other Financing Sources 0 0 0 57,095 100,000 0 Rental /Leasing 575 - 561000 Rental - Building & Land 2,952 3,041 3,200 3,132 3,275 3,275 575 - 561100 Rental - Equipment 0 0 9,000 8,133 1,000 1,000 575 - 561200 Lease /Purchase Payments 133,300 93,527 0 68,000 68,000 68,000 TOTAL Rental /Leasing 136,252 96,568 12,200 79,265 72,275 72,275 Operating Equipment 575 - 571000 Furniture & Fixtures 2,355 4,361 4,000 279 3,000 3,000 575 - 571200 Vehicles & Access. LESS $5,00 0 0 0 0 0 0 575- 571300 Computer & Periphe. < $5000 0 0 0 0 0 0 575- 571400 Communication Equip LESS $500 0 0 0 0 0 0 575 - 571500 Minor Equipment 6,364 2,588 5,000 3,005 4,000 4,000 575- 571800 Equipment Under $5,000 0 0 0 0 0 0 TOTAL Operating Equipment 8,719 6,950 9,000 3,284 7,000 7,000 175 of 278 9 -07 -2022 10:09 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 575 - 581000 MAJOR PROJECTS -water & sewer 0 0 0 0 0 0 575 - 581010 LAND /ROW 0 0 0 0 0 0 575 - 581200 Vehicles & Access. Over $5,00 0 0 58,000 0 58,000 52,500 575- 581300 Computer & Periphe. Over $500 0 0 0 0 0 0 575 - 581400 Communication Equip MORE $500 0 0 0 0 0 0 575 - 581750 A/C Unit Replacement 0 0 0 0 0 0 575- 581800 Equipment Over $5,000 23.516 0 105,000 46.061 105,000 208,900 TOTAL Capital Outlay 23,516 0 163,000 46,061 163,000 261,400 Water Line Relocation 575 - 588500 FM3009- WaterLineRelocation 0 0 0 0 0 0 TOTAL Water Line Relocation 0 0 0 0 0 0 Aviation Heights 575 - 589000 Aviation Heights Water Line 0 0 0 0 0 0 TOTAL Aviation Heights 0 0 0 0 0 0 TOTAL W & S ADMINISTRATION 25,336,076 27,262,779 24,104,044 20,423,943 24,320,087 25,544,954 TOTAL PUBLIC WORKS 25,336,076 27,262,779 24,104,044 20,423,943 24,320,087 25,544,954 176 of 278 •. (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Provide citizens with quality projects completed on -time and on- budget. • Design a 3 million gallon ground storage and booster station • State law mandates that the Water /Wastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 177 of 278 Ly_maIr_1a 1114 r6lia:• all 01MyNT1_1Ia Ill :Z �7 :Z►� /_1 ki us] =111I I I, 17 W-A to] Revenue Fees $1,079,712 Miscellaneous 10,310 Total $1,090,022 Expenses Non Departmental $46,922 Projects 512,000 Total $558,922 PROGRAM JUSTIFICATION AND ANALYSIS $1,000,000 20,750 $1,020,750 $31,000 0 $31,000 $1,100,000 51,500 $1,151,500 $55,748 0 $55,748 The FY 2022 -23 Budget will be set at $55,748 for any professional services or studies that need to be completed. 178 of 278 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Fees $1,079,712 Miscellaneous 10,310 Total $1,090,022 Expenses Non Departmental $46,922 Projects 512,000 Total $558,922 PROGRAM JUSTIFICATION AND ANALYSIS $1,000,000 20,750 $1,020,750 $31,000 0 $31,000 $1,100,000 51,500 $1,151,500 $55,748 0 $55,748 The FY 2022 -23 Budget will be set at $55,748 for any professional services or studies that need to be completed. 178 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS SEWER PROJECTS SCHAEFER RD WATER IMPR TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,244,813 1,079,712 1,100,000 719,023 1,000,000 1,100,000 0 0 0 0 0 0 83,451 10,310 16,000 23,745 20,750, 51,500 1,328,264 1,090,022 1,116,000 742,768 1,020,750 1,151,500 58,301 46,922 51.000 17,033 31,000 55,748 58,301 46,922 51,000 17,033 31,000 55,748 0 512,000 4,230,819 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 512,000 4.230.819 0 0 0 58,301 558,922 4,281,819 17,033 31,000 55,748 1,269,963 531,100 ( 3,165,819) 725,735 989,750 1,095,752 179 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455900 Cap Rcvey -Water 1,244,813 1,079,712 11100,000 719,023 11000,000 11100,000 TOTAL Fees 1,244,813 1,079,712 1,100,000 719,023 1,000,000 1,100,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 0 0 0 0 000 - 482000 Schertz /Seg Corp (Loan) 0 0 0 0 0 0 000 - 483000 Transfer In- Capital Recovery 0 0 0 0 0 0 000 - 486100 Transfer In 0 0 0 0 0 0 000 - 486202 Transfer In- Water &Sewer Fund 0 0 0 0 0 0 000 - 486406 Transfer In- Public Improvmnt 0 0 0 0 0 0 TOTAL Fund Transfers 0 0 0 0 0 0 Miscellaneous 000 - 491000 Interest Earned 2,843 237 1,000 333 750 1,500 000 - 491200 Investment Income 80,608 10,073 15,000 23,412 20,000 50,000 000 - 494495 Other Financing - Capital Lease 0 0 0 0 0 0 000 - 495013 Capital Contribution -W &S 0 0 0 0 0 0 000 - 497000 Misc Income 0 0 0 0 0 0 000 - 498000 Reimbursements 0 0 0 0 0 0 000 - 498100 Reimbursmnt -FM 78 Project 0 0 0 0 0 0 000 - 498200 Reimbursement -Water Meters 0 0 0 0 0 0 000 - 498300 Reimbursement -Town Crk Sewer 0 0 0 0 0 0 TOTAL Miscellaneous 83.451 10,310 16,000 23,745 20,750 51,500 TOTAL REVENUES 1,328,264 1,090,022 1,116,000 742,768 1,020,750 1,151,500 180 of 278 9 -07 -2022 10:11 AM 411 - CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies 101- 521000 Operating Supplies TOTAL Supplies City Support Services 101- 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 101-533400 Water Purchase 101 - 533500 Water Utility Service TOTAL Utility Services Operations Support 101 - 534100 Advertising 101 - 534999 Mize Expense TOTAL Operations Support Professional Services 101- 541100 Engineering 101 - 541200 Legal Svcs -Water 101- 541200.Legal Svcs -Sewer 101 - 541300 Professional Services -Cap Pla 101- 541300.Professional Services -Sewer 101 - 541305 CCMA- Connection Fees 101 - 541400 Auditor /Accounting Service 101- 541600 Misc Bank Charges 101 - 541650 Investment Mgt Fee -Sewer TOTAL Professional Services Fund Chases /Transfers 101 - 548000 Transfer Out 101 - 548202 Transfer Out -Water & Sewer 101 - 548406 Transfer Out -Water /Sewer Proj 101 - 548421 Transfer Out - Cap Rcvey Sews 101- 548600 Interfund Transfer 101 - 548620 Contribution -EDC 101 - 548650 Interest Expense 101 - 548700 Bad Debt Expense 101 - 548800 Depreciation Expense 101- 548900 Amortization Expense TOTAL Fund Charges /Transfers C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 11,748 0 0 0 0 0 11,748 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 57,301 45,922 50,000 16,033 30,000 43,000 0 0 0 0 0 0 0 0 0 0 0 0 1,000 1,000 1,000 1,000 1,000 1,000 0 0 0 0 0 0 0 0 0 0 0 0 58,301 46,922 51,000 17,033 31,000 44,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 181 of 278 9 -07 -2022 10:11 AM 411 - CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 101 - 551900 Construction 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 0 0 0 Debt Service 101- 555628 Bond -CO SR2007- Principal 0 0 0 0 0 0 101- 555628.Bond -CO SR2007- Interest 0 0 0 0 0 0 TOTAL Debt Service 0 0 0 0 0 0 Operating Equipment 101 - 571600 Main /Valves /Pump less $5,000 0 0 0 0 0 0 TOTAL Operating Equipment 0 0 0 0 0 0 Capital Outlay 101- 581000 MAJOR PROJECTS -Cap Bee 0 0 0 0 0 0 101 - 581600 Mains /valves /Pumps 0 0 0 0 0 0 101 - 581700 Improvements > S /S /L /Govt 0 0 0 0 0 0 TOTAL Capital Outlay 0 0 0 0 0 0 TOTAL NON DEPARTMENTAL 58,301 46,922 51,000 17,033 31,000 55,748 TOTAL GENERAL GOVERNMENT 58,301 46,922 182 of 278 51,000 17,033 31,000 55,748 9 -07 -2022 10:11 AM 411 - CAPITAL RECOVERY - WATER MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SCHAEFER RD WATER IMPR Professional Services 907 - 541100 Engineering - SchaeferRd W L 0 0 0 0 0 0 TOTAL Professional Services 0 0 0 0 0 0 Fund Charaes /Transfers 907 - 548406 Transfer Out- Public Imprvment 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 0 0 0 0 0 0 Maintenance Services 907 - 551900 Construction - SchaeferRd W L 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 0 0 0 TOTAL SCHAEFER RD WATER IMPR 0 0 0 0 0 0 TOTAL MISC & PROJECTS 0 512,000 4,230,819 0 0 0 TOTAL EXPENDITURES 58,301 558,922 4,281,819 17,033 31,000 55,748 183 of 278 �' •Bill SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water /Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift- station will be needed to accomplish this project. • Initiate and institute a study to implement reuse water throughout the City. • Provide citizens with quality projects completed on -time and on- budget. 184 of 278 C41_\aIIr_1a lIL 16 •Aa:• ar101M1I1VT /a � PERFORMANCE INDICATORS Budget 2020 -21 2021 -22 2022 -23 Actual Estimate Budget Revenue Fees $611,659 $500,000 $550,000 Miscellaneous 9,865 20,500 51,500 Total $621,523 $520,500 $601,500 Expenses Non - Departmental $7,855,487 $40,500 $64,248 Total $7,855,487 $40,500 $64,248 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget will be set at $64,248 for any professional services or studies that need to be completed. 185 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS SEWER PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 641,746 611,659 600,000 305,877 500,000 550,000 0 0 0 0 0 0 91,786 9,865 60,250 23,662 20,500, 51,500 733,531 621,523 660,250 329,538 520,500 601,500 164,536 7,855,487 55.500 20,242 40,500 64.248 164,536 7,855,487 55,500 20,242 40,500 64,248 0 0 0 0 0 0 0 0 0 0 0 0 164,536 7,855,487 55,500 20,242 40,500 64,248 568,996 ( 7,233,964) 604,750 309,296 480,000 537,252 186 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455910 Cap Rcvey -Waste Water 641,746 611,659 600,000 305,877 500,000 550,000 000 - 455911 Cap Rcvey- WasteWtr Zone 1 0 0 0 0 0 0 000 - 455912 Cap Rcvey -Waste Wtr Zone 2 0 0 0 0 0 0 000 - 455913 Cap Rcvey -North Sewer Treat 0 0 0 0 0 0 TOTAL Fees 641,746 611,659 600,000 305,877 500,000 550,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 0 0 0 0 000 - 486100 Transfer In 0 0 0 0 0 0 000 - 486202 Transfer In -Water & Sewer 0 0 0 0 0 0 000 - 486411 Transfer In -Cap Recvey Water 0 0 0 0 0 0 TOTAL Fund Transfers 0 0 0 0 0 0 Miscellaneous 000 - 491000 Interest Earned 1,655 195 250 1,291 500 1,500 000 - 491200 Investment Income 99,102 39,750 60,000 32,682 20,000 50,000 000 - 491800 Gain /Loss Capital One Sewer 0 0 0 0 0 0 000 - 491900 Unrealize Gain /Loss -Captl On( 8,972) ( 30,080) 0 ( 10,311) 0 0 000 - 497000 Misc Income 0 0 0 0 0 0 000 - 498000 Reimbursements 0 0 0 0 0 0 TOTAL Miscellaneous 91,786 9,865 60,250 23,662 20,500 511500 TOTAL REVENUES 733,531 621,523 660,250 329,538 520,500 601,500 187 of 278 9 -07 -2022 10:11 AM 421 - CAPITAL RECOVERY - SEWER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101- 521000 Operating Supplies 0 TOTAL Supplies 0 City Support Services 0 101- 532400 Computer Fees & Licenses 0 TOTAL City Support Services 0 Operations Support 0 101 - 534999 Misc Expense 0 TOTAL Operations Support 0 Professional Services 0 101 - 541200 Legal Services -Sewer 0 101 - 541300 Professional Services -Cap P1a 159,005 101 - 541400 Auditor /Accounting Service 1,000 101 - 541600 Misc Bank Charges 0 101 - 541650 Investment Mgt Fee -Sewer 4,531 101- 541700 Over /Short 0 TOTAL Professional Services 164,536 Fund Chases /Transfers 0 101 - 548000 Transfer Out 0 101 - 548202 Transfer Out -Water & Sewer 0 101 - 548406 Transfer Out -Water /Sewer Prjc 0 101 - 548411 Transfer Out -Cap Recvey Water 0 TOTAL Fund Charges /Transfers 0 Maintenance Services 0 101 - 551520 Sewer Treatment 0 TOTAL Maintenance Services 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 11,748 0 0 0 0 11,748 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 55,698 50,000 15,816 35,000 50,000 1,000 1,000 1,000 1,000 1,000 0 0 0 0 0 3,789 4,500 3,426 4,500 1,500 0 0 0 0 0 60,487 55,500 20,242 40,500 52,500 0 0 0 0 0 0 0 0 0 0 7,795,000 0 0 0 0 0 0 0 0 0 7,795,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL NON DEPARTMENTAL 164,536 7,855,487 55,500 20,242 40,500 64,248 TOTAL GENERAL GOVERNMENT 164,536 7,855,487 55,500 20,242 40,500 64,248 188 of 278 9 -07 -2022 10:11 AM 421 - CAPITAL RECOVERY - SEWER MISC & PROJECTS EXPENDITURES SEWER PROJECTS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Support Services 0 0 0 0 0 0 902 - 532900 Contingency - Sewer 0 0 0 0 0 0 TOTAL City Support Services 0 0 0 0 0 0 Operations Support 902 - 534100 Advertising - Sewer 0 0 0 0 0 0 TOTAL Operations Support 0 0 0 0 0 0 Professional Services 902 - 541100 Engineering - Sewer 0 0 0 0 0 0 902 - 541200 Legal Services - Sewer 0 0 0 0 0 0 902 - 541300 Professional Services - Sewer 0 0 0 0 0 0 TOTAL Professional Services 0 0 0 0 0 0 Maintenance Services 902 - 551900 Construction - Sewer 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 0 0 0 Rental /Leasing 902 - 561300 Land Purchases - Sewer 0 0 0 0 0 0 TOTAL Rental /Leasing 0 0 0 0 0 0 TOTAL SEWER PROJECTS 0 0 0 0 0 0 TOTAL MISC & PROJECTS 0 0 0 0 0 0 TOTAL EXPENDITURES 164,536 7,855,487 55,500 20,242 40,500 64,248 189 of 278 The Public Works Drainage Division is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road rights-of-way, alleys, and compliance with regulations, as well as reviewing subdivision plans and the issuance of permits for development and that might affect drainage infrastructure. The revenues come from a fee charged to "users". A "user" is any citizen or business that owns impervious surfaces and/or any man-made structure, such as buildings, parking lots, or driveways. GOALS AND OBJECTIVES • Protect lives and property. • Adhere to best management practices in the maintenance of natural creek waterways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support • Continue to evaluate, consider, and pursue all available resources for improving management of the drainage infrastructure. 190 of 278 I U91 U a INEAM93 IN F64602 01 "Al MINA W ORGANIZATIONAL CHART DRAINAGE 2020-21 2021-22 2022-23 Director 1 1 1 Assistant Director 1 1 1 Streets/Drainage Manager 1 1 1 Drainage Superintendent 1 1 1 Drainage Worker 11 2 2 2 Drainage Worker 1 5 5 5 TOTAL POSITIONS 11 11 11 PERFORMANCE INDICATORS Acres of Alleys Mowed 2020-21 2021-22 2022-23 [Workload/Output Actual Estimate Budget Acres of Alleys Mowed 5.15 5.15 5.15 Acres of Rights-of-Way (ROW) Mowed 66.46 66.46 66.46 Acres of Drainage Ditches Mowed 158.75 158.75 158.75 2020-21 2021-22 2022-23 [Efficiency [:!A:ctui7aI ctt Estimate Budget Monthly Operating Expenditures 79,252.85 191 of 278 95,103.01 119,799 Effectiveness 2020 -21 Actual 2021 -22 Estimate 2022 -23 Budget Budget 4250 4500 4750 ROW Maintenance & Mowing, 0 0 182,573 Hours 59,975 1,200 2,000 Drainage Mowing, Hours 1080 1180 1280 Drainage Structure Maintenance, 1640 1720 1820 Hours 120 40 200 Revenue Permits 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Permits $6,670 $7,000 $7,000 Fees 1,211,192 1,258,500 1,258,500 Fund Transfers 0 0 182,573 Miscellaneous 59,975 1,200 2,000 Total $1,277,838 $1,266,700 $9,450,073 Expenses Personnel $379,237 $369,167 $525,214 Supplies 3,717 6,750 6,950 City Support Services 4,474 6,399 16,000 Utility Services 20,288 16,900 16,900 Operations Support 31 0 0 Staff Support 13,042 14,000 14,000 City Assistance 120 40 200 Professional Services 2,720 41,500 42,500 Fund Charges /Transfers 647,133 573,817 575,443 Maintenance Services 10,728 75,000 75,000 Other Costs 0 100 100 Debt Services 121,740 0 0 Rental /Leasing 0 0 0 Operating Equipment 6,867 2,500 2,500 Capital Outlay 0 13,903 165,000 Projects 0 0 0 Total $1,290,097 $1,920,076 $1,439,807 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The FY 2022 -23 Budget increase 14.5% from the FY 2021 -22 year -end estimate from a fund transfer from reserves for equipment replacements. Expenses: The FY 2022 -23 Budget will increase 28.5% from the FY 2021 -22 year -end estimate for wage increases and equipment replacements. 192 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE TOTAL PUBLIC WORKS MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,220 6,670 4,000 7,700 7,000 7,000 1,230,623 1,211,192 1,260,000 1,046,517 1,258,500 1,258,500 0 0 17,229 0 0 182,573 13,209 59,975 3,000 1,305 1,200 2,000 1,247,052 1,277,838 1,284,229 1,055,522 1,266,700 1,450,073 1.051.332 1.210,097 1,272.024 838,119 1.120,076 1.439,807 1,051,332 1,210,097 1,272,024 838,119 1,120,076 1,439,807 0 0 0 26,517 0 0 0 0 0 26,517 0 0 1,051,332 1,210,097 1,272,024 864,637 1,120,076 1,439,807 195,720 67,741 12,205 190,885 146,624 10,266 193 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Permits 000 - 432400 Floodplain Permit 3,220 6,670 4,000 7.700 7,000 7,000 TOTAL Permits 3,220 6,670 4,000 7,700 7,000 7,000 Fees 000 - 457500 Drainage Penalties 4,250 1,540 10,000 8,241 8,500 8,500 000 - 457600 Drainage Fee 1,226,373 1,209,653 1,250,000 1,038,275 1,250,000 1,250,000 000 - 458110 Sale of Merchandise - GovDeal 0 0 0 0 0 0 TOTAL Fees 1,230,623 1,211,192 1,260,000 1,046,517 1,258,500 1,258,500 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 0 0 0 165,000 000 - 486100 Transfer In 0 0 17,229 0 0 0 000 - 486101 Transfer In - General Fund 0 0 0 0 0 17,573 000 - 486202 Transfer In- Water &Sewer Fund 0 0 0 0 0 0 000 - 486405 Transfer -In Grant Fund 0 0 0 0 0 0 TOTAL Fund Transfers 0 0 17,229 0 0 182,573 Miscellaneous 000 - 491000 Interest Earned 413 82 1,000 274 200 500 000 - 491200 Investment Income 9,294 738 2,000 1,031 1,000 1,500 000 - 493204 Donations- Drainage Projects 0 0 0 0 0 0 000 - 494495 Other Financing- Capital Lease 0 0 0 0 0 0 000 - 495000 Grant Reimbursement 0 0 0 0 0 0 000 - 495013 Capital Contributions - Drainag 0 0 0 0 0 0 000 - 497000 Misc Income - Drainage ( 229) 59,155 0 0 0 0 000 - 497100 MISC INCOME -SCRAP METAL SALES 3,730 0 0 0 0 0 000 - 498300 Reimburmnt -City Property 0 0 0 0 0 0 TOTAL Miscellaneous 13,209 59,975 3,000 1,305 1,200 2,000 TOTAL REVENUES 1,247,052 1,277,838 1,284,229 1,055,522 1,266,700 1,450,073 194 of 278 9 -07 -2022 10:09 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES DRAINAGE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 579 - 532400 579- 511110 Regular 225,927 579- 511120 Overtime 3,296 579 - 511180 LTD 144 579 - 511210 Longevity 8,616 579- 511230 Certification Allowance 1,962 579- 511310 FICA - Employer 15,272 579 - 511350 TMRS- Employer 7,131 579- 511410 Health - Employer 46,266 579 - 511500 Workers' Compensation 3,166 TOTAL Personnel Services 311,779 Supplies Postage 0 579 - 521000 Operating Supplies 3,154 579 - 521100 Office Supplies 468 579- 521200 Medical /Chem Supplies 2,579 579 - 521300 Motor Vehicle Supplies 0 579 - 521600 Equip Maint Supplies 0 TOTAL Supplies 1,893 6,202 Human Services 237 500 579 - 531100 Pre - employment Check 0 TOTAL Human Services 0 City Support Services 280,825 579 - 532400 Computer Fees & Licenses 0 579- 532500 City Insurance- Commercial 4,924 579 - 532800 EMPLOYEE APPRECIATION EVENTS 1,202 579- 532900 Contingencies 869 TOTAL City Support Services 6,995 Utility Services 9,935 579-533300 Telephone /Land Line 0 579 - 533310 Telephone /Cell Phones 679 579- 533500 Vehicle Fuel 11,169 TOTAL Utility Services 11,847 Operations Support 28,196 579 - 534000 Postage 0 579 - 534100 Advertising 0 579- 534200 Printing & Binding 0 579 - 534300 Copy Services 0 TOTAL Operations Support 0 234,047 280,825 176,132 228,098 319,184 8,883 6,782 3,075 4,000 7,174 0 0 0 0 0 9,876 9,902 9,935 9,935 9,558 1,985 2,400 1,906 2,377 2,450 18,135 23,764 13,612 18,697 25,885 41,806 50,892 28,196 39,142 55,458 60,674 77,281 49,247 62,224 99,305 3,831 5,074 4.694 4,694 6,200 379,237 456,920 286,797 369,167 525,214 2,318 4,900 1,893 2,500 2,500 237 500 30 250 250 1,162 2,900 2,855 4,000 4,000 0 200 0 0 200 0 0 0 0 0 3,717 8,500 4,779 6,750 6,950 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,974 3,500 3,l1l 3,500 3,500 1,500 1,500 914 2,500 2,500 0 15,500 399 399 10,000 4,474 20,500 4,424 6,399 16,000 0 0 0 0 0 805 1,200 383 900 900 19,483 25,500 16,960. 16,000 16,000 20,288 26,700 17,343 16,900 16,900 0 50 0 0 0 0 0 0 0 0 31 1,000 0 0 0 0 0 0 0 0 31 1,050 0 0 0 195 of 278 9 -07 -2022 10:09 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 6,000 3,578 579 - 535100 Uniforms 5,618 579 - 535300 Memberships 500 579- 535500 Training /Travel 1,252 579- 535510 Meeting Expenses 0 579- 535600 Professional Certification 0 TOTAL Staff Support 7,370 City Assistance 0 0 579 - 537100 Medical Services 150 TOTAL City Assistance 150 Professional Services 40 579 - 541200 Legal Svcs 0 579 - 541310 Contractual Services 2,107 579 - 541400 Auditor /Accounting Service 1,500 579 - 541502 Cost of Bond Issuance 0 TOTAL Professional Services 3,607 Fund Charges /Transfers 1,500 579 - 548000 Transfer Out 0 579 - 548101 Transfer Out - General Fund 0 579- 548106 Transfer Out- Special Events 0 579- 548202 Transfer Out to Water & Sewer 0 579 - 548500 Interfund Charges -Admin 243,112 579 - 548600 Interfund Charges -Water 146,400 579 - 548610 Interfund Charge -Fleet 89,145 579 - 548650 Interest Expense 0 579- 548700 Bad Debt Expense 4,839 579 - 548750 Loss on Sale of Fixed Asset 0 579- 548800 Depreciation Expense 123,578 579- 548900 Amortization Expense 0 TOTAL Fund Charges /Transfers 607,074 Maintenance Services 125,000 579- 551300 Computer Maintenance 0 579- 551610 Drainage Channel Maintenance 90,436 579 - 551615 De- Silting 0 TOTAL Maintenance Services 90,436 Other Costs 0 0 579 - 554100 State Storm Water Fee -TCEQ 100 TOTAL Other Costs 100 6,306 6,000 3,578 6,000 6,000 ( 14) 500 0 0 0 5,000 6,000 5,833 8,000 8,000 1,200 1,200 33 0 0 550 0 0 0 0 13,042 13,700 9,444 14,000 14,000 120 500 40 40 200 120 500 40 40 200 59 5,000 0 0 1,000 1,161 62,737 12,041 40,000 40,000 1,500 1,500 1,500 1,500 1,500 0 0 0 0 0 2,720 69,237 13,541 41,500 42,500 20,355 0 0 0 0 0 1,000 0 0 1,000 0 0 0 0 0 0 0 0 0 0 285,506 308,010 256,675 308,010 320,073 146,400 150,000 125,000 150,000 150,000 99,261 115,807 96,506 115,807 104,370 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 95,611 0 0 0 0 0 0 0 0 0 647,133 574,817 478,181 573,817 575,443 ( 623) 0 0 0 0 11,351 83,000 7,109 75,000 75,000 0 0 0 0 0 10,728 83,000 7,109 75,000 ------ - - - - -- 75,000 0 100 100 100 100 0 100 100 100 100 196 of 278 9 -07 -2022 10:09 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Debt Service 579 - 555900 Debt Service 0 120,000 0 0 0 0 579- 555900.Interest Expense 3,827 1,740 0 0 0 0 TOTAL Debt Service 3,827 121,740 0 0 0 0 Rental /Leasing 579 - 561100 Rental - Equipment 0 0 500 0 0 0 579 - 561200 Lease /Purchase Payments 0 0 0 0 0 0 TOTAL Rental /Leasing 0 0 500 0 0 0 Operating Equipment 579 - 571200 Vehicles & Access Less $5,000 0 130 0 0 0 0 579 - 571300 Computer & Periphe. < $5,000 0 0 0 0 0 0 579 - 571500 Equipment Under $5,000 1,944 6,737 2,500 2,459 2,500 2,500 TOTAL Operating Equipment 1,944 6,867 2,500 2,459 2,500 2,500 Capital Outlay 579- 581010 Land Purchase 0 0 0 0 0 0 579 - 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 165,000 579- 581500 Machinery /Equipment 0 0 14,000 13,903 13,903 0 579 - 581700 Improvements Over $5,000 0 0 0 0 0 0 TOTAL Capital Outlay 0 0 14,000 13,903 13,903 165,000 TOTAL DRAINAGE 1,051,332 1,210,097 1,272,024 838,119 1,120,076 1,439,807 TOTAL PUBLIC WORKS 1,051,332 1,210,097 1,272,024 838,119 1,120,076 1,439,807 197 of 278 9 -07 -2022 10:09 AM 204 - DRAINAGE MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS 0 0 0 26,517 0 0 City Support Services 0 0 0 26,517 0 0 900 - 532900 Contingency 0 0 0 0 0 0 TOTAL City Support Services 0 0 0 0 0 0 Operations Support 900 - 534100 Advertising 0 0 0 0 0 0 TOTAL Operations Support 0 0 0 0 0 0 Professional Services 900 - 541100 Engineering 0 0 0 0 0 0 900 - 541200 Legal Services 0 0 0 0 0 0 900 - 541300 Professional Services 0 0 0 0 0 0 TOTAL Professional Services 0 0 0 0 0 0 Maintenance Services 900 - 551900 Construction 0 0 0 26,517 0 0 900 - 551910 Construction - Contingencies 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 26,517 0 0 Capital Outlay 900 - 581800 Equipment Over $5,000 0 0 0 0 0 0 TOTAL Capital Outlay 0 0 0 0 0 0 TOTAL PROJECTS 0 0 0 26,517 0 0 TOTAL MISC & PROJECTS 0 0 0 26,517 0 0 TOTAL EXPENDITURES 1,051,332 1,210,097 1,272,024 864,637 1,120,076 1,439,807 198 of 278 SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We also work with individual at -risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand- by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. X67-1w-T-11 <I RZ07 =01 X4I 11F/ F'1 • Provide efficient pre - hospital healthcare services to the communities that we serve. • Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. • Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. • Provide high quality pre - hospital training and community education for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre - hospital healthcare providers in the State of Texas 199 of 278 EMERGENCY MEDICAL SERVICES (EMS) • Be thoroughly prepared for man -made and natural disasters in our jurisdiction, region, and statewide. • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2020 -21 2021 -22 2022 -23 Director 1 1 1 Division Chief - Operations 1 1 1 Division Chief - Clinical 1 1 1 Community Health Coordinator 1 1 1 Training Coordinator 1 1 1 Office Manager 1 1 1 Instructor 0 1 1 Administrative Asst. 1 1 1 Billing Specialist 3 3 3 EMS Battalion Chief 3 3 3 Field Training Officer 3 3 3 Lieutenant 3 3 3 MIH Paramedic 1 1 1 Paramedic 28 30 32 EMT 6 6 12 P/T Paramedics 15 15 15 P/T EMT 5 5 5 PIT Supply Coordinator 1 1 1 TOTAL POSITIONS 75 78 86 200 of 278 EMERGENCY MEDICAL SERVICES (EMS) W=4 Requests for EMS Service 2020-21 2021-22 2022-23 Workload/Output Actual Estimate Budget Requests for EMS Service 12,269 13,230 13,618 Transports to Hospitals 7,443 8,103 8,366 Hospital to Hospital Transports 795 850 900 Collections per Transport $459 $470 $500 Students Enrolled in EMT 135 140 140 Certification Classes Trips billed for Alamo Heights 546 550 600 Members of EMS Passport 432 440 450 Response Time 90% Reliability 2020-21 2021-22 2022-23 Efficiency Actual Estimate Budget Response Time 90% Reliability 13:59 13:00 13:00 Total Time on Task (Minutes) 58:30 57:00 57:00 Transport Percentage 61% 62% 62% Days Sales Outstanding 45.78 45 45 Mutual Aid Requested 28 25 20 Students Graduated from EMT Certification Classes 63 70 70 Critical Failures 100,000 miles 2020-21 2021-22 2022-23 Effectiveness Actual Estimate Budget Critical Failures 100,000 miles 7.0 6 6 Fleet Accidents 100,000 miles 5.0 4 4 Cardiac Arrest Save % 7.1% 8% 10% Correct recognition of STEMI 64.6% 70% 75% EMT Class Certification Pass 85.7% 90% 90% Rate 201 of 278 EMERGENCY MEDICAL SERVICES (EMS) Fees 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Fees $7,164,000 $7,300,307 $7,605,302 Inter - Jurisdictional 3,204,108 4,214,481 3,978,179 Fund Transfers 409,606 0 0 Miscellaneous 115,705 63,800 137,500 Total $90,893,569 $11,578,588 $11,720,982 Expenses Personnel $5,087,531 $6,024,715 $6,238,590 Supplies 356,297 396,250 398,525 City Support Services 71,113 143,430 160,000 Utility Services 130,473 172,000 176,000 Operations Support 152,744 33,550 31,500 Staff Support 55,329 83,000 88,000 City Assistance 616,862 624,489 624,989 Professional Services 113,798 152,500 125,500 Fund Charges /Transfers 3,272,625 2,638,846 3,145,058 Maintenance Services 10,560 13,000 13,000 Debt Service 115,10 116,725 0 Rental /Leasing 65,118 150,000 150,000 Operating Equipment 74,513 75,528 53,500 Capital Outlay 0 905,000 515,000 Total $10,122,063 $11,529,032 $11,719,662 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2022 -23 Budget are expected to increase 1.2% from FY 2021 -22 year -end estimates from an increase in transports that is offset by lower funding from the Texas Ambulance Supplemental Payment Program (TASSP). Expenses: The FY 2022 -23 Budget will increase 1.7% from the FY 2021 -22 year -end estimate. The addition of 8 new person and wage increases is offset by debt service being paid off and vehicle replacements made in FY 2021 -22. 202 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Inter - Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS TOTAL PUBLIC SAFETY MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 5,608,246 7,164,150 6,545,490 6,535,970 7,300,307 7,605,302 2,847,335 3,204,108 3,985,933 3,910,014 4,214,481 3,978,179 0 409,606 1,088,672 0 0 0 339,324 115,705 174,500 65,371 63,800 137,500 8,794,906 10,893,569 11,794,594 10,511,354 11,578,588 11,720,982 8.168,722 10.122,063 11,736.094 9,841,781 11.529,032 11.719,662 8,168,722 10,122,063 11,736,094 9,841,781 11,529,032 11,719,662 0 0 0 0 0 0 0 0 0 0 0 0 8,168,722 10,122,063 11,736,094 9,841,781 11,529,032 11,719,662 626,184 771,505 58,501 669,573 49,556 1,319 203 of 278 9 -07 -2022 10:09 AM 203 -EMS REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX TOTAL REVENUES 8,794,906 10,893,569 11,794,594 204 of 278 10,511,354 11,578,588 11,720,982 (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 456100 Ambulance /Mileage Transprt Fe 5,365,449 6,844,294 6,206,890 6,221,171 6,967,257 7,248,302 000 - 456110 Passport Membership Fees 25,065 25,765 28,000 26,240 26,000 26,000 000 - 456120 EMT Class - Fees 90,825 134,600 137,500 136,525 140,000 140,000 000 - 456122 CE Class - Fees 19,443 19,745 24,000 18,523 22,000 20,000 000 - 456125 Paramedic Class - Fees 0 0 0 0 0 0 000 - 456130 Immunization Fees 7,936 2,149 3,000 2,227 2,500 3,000 000 - 456140 Billing Fees- External 23,514 20,157 26,000 18,773 22,500 28,000 000 - 456150 Standby Fees 16,849 39,826 30,000 41,989 50,000 50,000 000 - 456155 Community Services Support 24,366 40,176 50,000 36,850 30,000 50,000 000 - 456160 MIH Services 34,699 37,413 40,000 33,621 40,000 40,000 000 - 458110 Sale of Merchandise - GovDeal 0 0 0 0 0 0 000 - 459200 NSF Check Fee 100 25 100 50 50 0 TOTAL Fees 5,608,246 7,164,150 6,545,490 6,535,970 7,300,307 7,605,302 Inter - Jurisdictional 000 - 473500 Seguin /Guadalupe Cc Support 843,578 1,005,263 927,935 773,279 927,934 927,935 000 - 474200 JBSA Support 0 0 635,706 476,780 635,706 654,778 000 - 474300 Cibolo Support 439,612 473,115 529,044 529,044 529,043 557,334 000 - 475100 Comal Cc ESD #6 132,439 141,411 148,871 159,667 150,557 132,247 000 - 475200 Live Oak Support 237,775 246,256 280,241 259,351 259,350 273,764 000 - 475300 Universal City Support 305,996 321,566 335,885 335,885 335,884 345,554 000 - 475400 Selma Support 161,001 171,441 180,290 180,290 180,290 186,132 000 - 475500 Schertz Support 602,583 667,049 695,644 695,644 695,644 725,514 000 - 475600 Santa Clara Support 11,137 11,455 11,953 11,953 11,953 12,236 000 - 475800 Marion Support 16,849 18,375 21,364 21,364 21,363 22,685 000 - 475910 TASPP Program 96,365 148,177 219.000 466,757 466,757 140.000 TOTAL Inter - Jurisdictional 2,847,335 3,204,108 3,985,933 3,910,014 4,214,481 3,978,179 Fund Transfers 000 - 486000 Transfer In- Reserves 0 0 755,172 0 0 0 000 - 486100 Transfer In 0 0 333,500 0 0 0 000 - 486405 Transfer In -Grant Fund 0 409,606 0 0 0 0 TOTAL Fund Transfers 0 409,606 1,088,672 0 0 0 Miscellaneous 000 - 491000 Interest Earned 1,077 489 2,500 393 600 1,500 000 - 491200 Investment Income 9,562 959 5,000 1,801 2,000 4,000 000 - 493203 Donations -EMS 5,727 925 2,000 650 1,200 2,000 000 - 493205 Donations -Golf Tournament ( 150) 0 0 0 0 0 000 - 495100 MIH Contracts 0 0 0 0 0 0 000 - 496200 Gain on Disposal on Asset 0 0 0 0 0 0 000 - 497000 Misc Income 178,631 48,218 75,000 27,001 20,000 60,000 000 - 497100 Recovery of Bad Debt 8,272 11,223 20,000 8,643 10,000 20,000 000 - 497110 Collection Agency -Bad Debt 136,205 53,891 70,000 26,882 30,000 50,000 000 - 498300 Reimburmnt -City Property 0 0 0 0 0 0 TOTAL Miscellaneous 339,324 115,705 174,500 65,371 63,800 137,500 TOTAL REVENUES 8,794,906 10,893,569 11,794,594 204 of 278 10,511,354 11,578,588 11,720,982 9 -07 -2022 10:09 AM 203 -EMS PUBLIC SAFETY EXPENDITURES SCHERTZ EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 280 - 511110 Regular 1,985,359 2,770,929 3,034,440 2,677,720 3,300,000 3,337,737 280 - 511120 Overtime 783,376 864,024 923,247 888,001 1,000,000 1,000,000 280 - 511180 LTD 1,598 0 0 0 0 0 280 - 511210 Longevity 46,492 48,698 41,121 37,929 39,000 45,351 280 - 511220 Clothing Allowance 12,340 12,972 14,978 14,764 16,000 14,976 280- 511230 Certification Allowance 13,310 11,645 16,060 13,425 15,000 20,410 280 - 511310 FICA - Employer 230,373 272,255 297,912 265,846 320,000 350,838 280 - 511350 TMRS- Employer 545,961 564,709 592,108 511,171 675,000 707,043 280 - 511410 Health - Employer 430,081 474,438 592,549 514,469 600,000 686,029 280 - 511500 Workers' Compensation 57,936 67,862 64,543 59,715 59,715 76,206 TOTAL Personnel Services 4,106,826 5,087,531 5,576,958 4,983,039 6,024,715 6,238,590 Supplies 280 - 521000 Operating Supplies 1,171 629 2,000 1,667 2,000 2,000 280 - 521010 Operating Supplies -EMT Class 19,822 29,950 41,000 39,063 30,000 30,000 280 - 521020 Operating Supplies -CE Class 2,799 6,852 11,000 526 8,500 17,275 280 - 521025 Community Support Supplies 23,066 23,480 35,323 32,595 23,000 25,000 280 - 521030 Operating Supplies- MIH 0 0 1,000 174 500 2,000 280 - 521100 Office Supplies 2,096 2,813 3,500 2,785 3,500 4,000 280 - 521200 Medical /Chem Supplies 217,249 280,902 290,140 309,932 310,000 300,000 280 - 521250 Immunization Supplies 12,135 7,998 21,287 809 15,000 14,000 280 - 521300 Motor Veh. Supplies 2,293 2,480 2,800 1,479 2,000 2,500 280 - 521600 Equip Maint Supplies 0 1,194 2,500 136 1,750 1,750 TOTAL Supplies 280,631 356,297 410,550 389,165 396,250 398,525 Human Services 280 - 531100 Pre- employment Check 0 0 0 0 0 0 TOTAL Human Services 0 0 0 0 0 0 City Support Services 280 - 532350 Software Maintenance 38,812 46,396 72,000 43,478 72,000 75,000 280 - 532500 City Insurance - Commercial 24,979 24,718 26,000 31,430 31,430 35,000 280 - 532840 Golf Tournament- Dilworth 0 0 0 0 0 0 280 - 532900 Contingencies 0 0 40,000 798 40,000 50,000 TOTAL City Support Services 63,791 71,113 138,000 75,706 143,430 160,000 Utility Services 280 - 533100 Gas Utility Service 7,105 6,538 7,000 6,399 7,000 7,000 280 - 533200 Electric Utility Service 8,611 10,138 12,000 6,937 8,500 12,000 280- 533300 Telephone /Land Line 995 0 0 0 0 0 280 - 533310 Telephone /Cell Phones 12,843 7,731 0 586 0 0 280 - 533320 Telephone /Air Cards 4,134 261 0 0 0 0 280 - 533330 Telephone /Internet 4,667 1,587 0 0 0 0 280 - 533350 Pager Service 0 0 0 0 0 0 280 - 533410 Water Utility Service 6,747 5,162 7,000 4,234 6,500 7,000 280 - 533500 Vehicle Fuel 65,790 99,055 80,000 118,079 150,000 150,000 TOTAL Utility Services 110,894 130,473 106,000 136,236 172,000 176,000 205 of 278 9 -07 -2022 10:09 AM 203 -EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 280 - 534000 Postage 6,761 2,427 7,500 3,259 5,000 6,500 280 - 534100 Advertising 0 0 0 485 485 0 280 - 534200 Printing & Binding 2,799 2,609 6,500 2,514 4,000 3,000 280 - 534300 Equipment Maintenance - Copie 4,829 4,654 7,500 4,054 7,500 5,000 280 - 534400 EMT Class Instructors 12,080 13,440 15,000 10,640 10,000 8,000 280 - 534410 CE Class Instructors 960 640 1,500 0 750 1,500 280 - 534420 Community Support - Instructors 2,400 3,680 3,000 1,920 2,000 3,000 280- 534500 Memberships - Organizations 3,750 3,815 4,000 3,815 3,815 4,500 280 - 534800 Temporary Empl. Services 4,389 0 0 0 0 0 280- 534999 Misc Expenses 0 121,479 0 0 0 0 TOTAL Operations Support 37,967 152,744 45,000 26,686 33,550 31,500 Staff Support 280 - 535100 Uniforms 20,023 21,157 25,265 21,052 30,000 30,000 280 - 535200 Awards 0 0 0 0 0 0 280 - 535210 Employee Recognition- Morale 3,904 5,115 6,000 4,549 6,000 6,500 280- 535300 Memberships 0 0 500 40 0 0 280 - 535400 Publications 200 0 500 0 0 500 280- 535500 Training /Travel 24,890 25,066 38,000 37,299 44,000 48,000 280 - 535510 Meeting Expenses 1,351 2,933 3,000 2,470 3,000 3,000 280 - 535600 Professional Certification 3,025 1,058 0 0 0 0 TOTAL Staff Support 53,394 55,329 73,265 65,411 83,000 88,000 City Assistance 280 - 537100 Medical Services 1,876 1,738 4,000 845 2,000 2,000 280 - 537110 EMS Outsourcing 548,867 611,113 618,489 463,867 618,489 618,489 280 - 537800 Community Outreach 3,328 4,011 4,500 4,021 4,000 4,500 TOTAL City Assistance 554,071 616,862 626,989 468,733 624,489 624,989 Professional Services 280 - 541200 Legal Svcs 195 351 5,000 983 2,000 5,000 280 - 541300 Other Consl /Prof Services 105,049 93,028 103,000 111,508 130,000 100,000 280 - 541400 Auditor /Accounting Service 3,000 3,000 3,000 3,000 3,000 3,000 280 - 541501 Bond Issuance Costs /Paying A( 188,568) 0 0 0 0 0 280 - 541502 Cost of Bond Issuance 0 0 0 0 0 0 280 - 541600 Misc Bank Charges 0 0 0 0 0 0 280 - 541800 Credit Card Fees 16,452 17,419 12,500 16,814 17,500 17,500 TOTAL Professional Services ( 63,872) 113,798 123,500 132,305 152,500 125,500 Fund Charges /Transfers 280 - 548000 Transfer Out 0 0 0 0 0 0 280 - 548101 Tranfer Out - General Fund 0 0 0 0 0 4,000 280 - 548106 Transfer Out- Special Events 0 0 0 0 0 0 280 - 548402 Transfer Out -City Wide Projec 0 0 0 0 0 0 280 - 548505 Contribution I &S 0 0 0 0 0 0 280 - 548600 Interfund Charges -G /F Admin 179,100 182,682 212,740 177,283 212,740 216,994 280 - 548610 Interfund Charges -Admin Fleet 138,585 181,781 226,106 188,422 226,106 258,762 280 - 548650 Interest Expense 1,664 0 0 0 0 0 206 of 278 9 -07 -2022 10:09 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 280 - 548700 Bad Debt Expense 2,305,991 280 - 548750 Loss on Sale of Fixed Asset 0 280 - 548800 Depreciation Expense 329,219 280 - 548900 Amortization Expense 0 TOTAL Fund Charges /Transfers 2,954,559 Maintenance Services 0 280 - 551100 Building Maintenance 0 280 - 551800 Other Maintenance Agreements 8,440 280- 551810 Maintenance Agr. - Radios 11,520 280 - 551900 Construction - Office Spaces 0 TOTAL Maintenance Services 19,960 Other Costs 2,638,846 280 - 554100 Deployment - Reimb -STRAC 51 280 - 554200 Deployment Reimb-TIFMAS 0 TOTAL Other Costs 51 Debt Service 0 280 - 555600 Principal -CO Bond 2007 0 280- 555600.Interest -CO Bond 2007 0 280 - 555633 Tax Notes SR2014 - Principal 0 280- 555633.Tax Notes SR2014 - Interest 0 280 - 555639 Tax Notes SR2015 - Principal 0 280- 555639.Tax Notes SR2015 - Interest 2,877 280 - 555900 Debt Service 0 TOTAL Debt Service 2,877 Rental /Leasing 0 280 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 0 Operating Equipment 0 280 - 571000 Furniture & Fixtures 3,097 280 - 571200 Vehicles &Access. < $5,000 0 280 - 571300 Computer &Periphe. < $5000 2,787 280 - 571400 Communication Equip < $5000 4,194 280 - 571510 Specialized Medical Equipment 0 280 - 571520 Operating Equipment- MIH 0 280 - 571800 Equipment Under $5,000 37,495 TOTAL Operating Equipment 47,573 2,621,818 2,224,890 2,090,066 2,200,000 2,665,302 0 0 0 0 0 286,344 0 0 0 0 0 0 0 0 0 3,272,625 2,663,736 2,455,771 2,638,846 3,145,058 0 0 0 0 0 0 0 0 0 0 10,560 13,000 6,720 13,000 13,000 0 0 0 0 0 10,560 13,000 6,720 13,000 13,000 0 0 0 0 0 0 0 0 0 0 ------ - - - - -- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 115,100 118,120 116,725 116,725 0 115,100 118,120 116,725 116,725 0 65,118 150.000 145,103 150,000 150,000 65,118 150,000 145,103 150,000 150,000 1,569 6,528 6,399 6,528 5,000 15,535 6,754 1,780 4,500 4,500 12,154 20,000 11,563 15,000 15,000 8,475 21,289 673 9,500 4,000 0 0 0 0 0 0 0 0 0 0 36,781 60,727 10,111 40,000 25,000 74,513 115,298 30,526 75,528 53,500 207 of 278 9 -07 -2022 10:09 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 280 - 581200 Vehicles & Access. Over $5,00 0 0 1,376,490 680,825 725,000 450,000 280 - 581520 Capital Outlay -UH Grant 0 0 0 0 0 0 280 - 581800 Equipment Over $5,000 0 0 199.188 128,832 180,000 65,000 TOTAL Capital Outlay 0 0 1,575,678 809,657 905,000 515,000 TOTAL SCHERTZ EMS 8,168,722 10,122,063 11,736,094 9,841,781 11,529,032 11,719,662 TOTAL PUBLIC SAFETY 8,168,722 10,122,063 11,736,094 9,841,781 11,529,032 11,719,662 208 of 278 9 -07 -2022 10:09 AM 203 -EMS MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Maintenance Services 900 - 551910 Construction - Contingencies 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 0 0 0 TOTAL PROJECTS 0 0 0 0 0 0 TOTAL MISC & PROJECTS 0 0 0 0 0 0 TOTAL EXPENDITURES 8,168,722 10,122,063 11,736,094 9,841,781 11,529,032 11,719,662 209 of 278 MOM 0 • 8 1 Lei 91 MANN WN MISSION STATEMENT The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. Specifically, we pursue Projects that focus on the creation /retention of Primary Jobs and infrastructure improvements. ORGANIZATIONAL CHART 210 of 278 IW4136l2M Its 01 AaEe 9011ago ECONOMIC DEVELOPMENT 2020 -21 2021 -22 2022 -23 Executive Director 1 1 1 Deputy Director reclassed Analyst position 2021 0 1 1 Economic Development Analyst 1 0 0 Business Retention Manager 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 1 41 41 4 PERFORMANCE INDICATORS Revenue Taxes $5,615,928 $6,177,520 $6,548,000 Fund Transfers 0 0 3,320,960 Miscellaneous 56,144 92,900 182,000 Total $5,672,073 $6,270,420 $10,050,960 Expenses Supplies 2020 -21 2021 -22 2022 -23 Budget Workload /Output Actual Estimate 0 Number of inquiries 94 121 155 Number of Schertz BRE visits 7 18 40 Number of recruitment events 6 8 12 Number of new prospects 15 35 45 Number of active performance 14 15 18 agreements 2020 -21 2021 -22 2022 -23 Budget l Budget Actual Estimate Revenue Taxes $5,615,928 $6,177,520 $6,548,000 Fund Transfers 0 0 3,320,960 Miscellaneous 56,144 92,900 182,000 Total $5,672,073 $6,270,420 $10,050,960 Expenses Supplies $577 $1000 $1,000 Human Services 0 0 0 City Support Services 3,322 10,336 21,200 Utility Services 1,836 2,450 2,975 Operations Support 68,826 185,660 437,610 Staff Support 7,077 21,125 24,575 211 of 278 IW4136l211111 Its 01 AaEe 9011ago City Assistance Professional Services Fund Charges /Transfers Maintenance Services Operating Equipment Total Economic Development Annual and Infrastructure Grants Total Schertz Economic Development 0 21,267 504,669 0 2,508 $610,082 2,500 41,000 506,984 0 3,960 $775,015 $4,274,385 $1,240,000 $4,884,467 $2,015,015 PROGRAM JUSTIFICATION AND ANALYSIS 205,000 61,300 542,221 0 5,000 $1,300,881 $8,750,079 $10,050,960 Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2022 -23 is projected to increase by 60.3% from the FY 2021 -22 year -end estimate. The increase is reflective of an increase in sales tax revenue. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2022- 23 are projected to increase by 67.9% to accommodate costs associated with signage on Schertz Parkway Overpass, and Master Planning for comprehensive Request for Information (RFI) responses, and continued work with the Retail Coach on site analysis and planning. Unspent Marketing and Promotion dollars may be carried forward per State statute for Marketing and Promotion purposes. Project Expenses: The SEDC is funding improvements to Lookout Rd, signalization, and upsizing of wastewater facilities in FY 2022 -23. The SEDC also has performance agreements with 6 companies that are eligible to receive funds during the FY 2022 -23 year. These projects include: Kellum Development, Closner Equipment Co., Phelan- Bennett, Schertz 312 LLC, Schertz Medical Office Building (MOB), and Ace Mart Food Supply. 212 of 278 9 -07 -2022 10:12 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS ECONOMIC DEVELOPMENT FM3009 RD &BRIDGE EXPNDSN TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4,819,288 5,615,928 5,408,000 4,869,381 6,177,520 6,548,000 0 0 1,240,000 0 0 3,320,960 288,241 56,144 141,000 57,161 92,900, 182,000 5,107,529 5,672,073 6,789,000 4,926,542 6,270,420 10,050,960 5,252,997 4,274,385 4,379,038 0 1,240,000 8,750,079 5,252,997 4,274,385 4,379,038 0 1,240,000 8,750,079 0 0 0 0 0 0 613,162 610,082 1,161,669 691,451 775,015 1,300,881 0 0 0 0 0 0 613,162 610,082 1,161,669 691.451 775,015 1,300,881 5,866,159 4,884,467 5,540,707 691,451 2,015,015 10,050,960 ( 758,629) 787,606 1,248,293 4,235,091 4,255,405 0 213 of 278 9 -07 -2022 10:12 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411500 Sales Tax Revenue (4B) 4,819,288 5.615,928 5,408,000 4,869,381 6.177,520 6,548,000 TOTAL Taxes 4,819,288 5,615,928 5,408,000 4,869,381 6,177,520 6,548,000 Fund Transfers 000 - 486000 Transfer In 0 0 0 0 0 0 000 - 486010 Transfer In- Reserves 0 0 1,240,000 0 0 3,320,960 000 - 486101 Transfer In- General Fund 0 0 0 0 0 0 000 - 486402 Transfer from City Wide Projt 0 0 0 0 0 0 000 - 486411 Contribution Received -Cap Rev 0 0 0 0 0 0 000 - 486505 Transfer From Debt Service 0 0 0 0 0 0 TOTAL Fund Transfers 0 0 1,240,000 0 0 3,320,960 Miscellaneous 000 - 491000 Interest Earned -Bank 2,045 431 1,000 734 900 2,000 000 - 491200 Investment Income 286,695 55,713 140,000 56,427 92,000 180,000 000 - 497000 Misc Income ( 499) 0 0 0 0 0 000 - 498000 Reimbursements 0 0 0 0 0 0 000 - 499000 Transfer From Reserves 0 0 0 0 0 0 TOTAL Miscellaneous 288,241 56,144 141,000 57 161, 92,900 182,000 TOTAL REVENUES 5,107,529 5,672,073 6,789,000 4,926,542 6,270,420 10,050,960 214 of 278 9 -07 -2022 10:12 AM 620 -SED CORPORATION GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXX3X PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL City Assistance 101- 537600 Development Incentive Fund 4,752,997 224,385 3,139,038 0 0 3,000,079 TOTAL City Assistance 4,752,997 224,385 3,139,038 0 0 3,000,079 Fund Charges /Transfers 101- 548000 Contributions 500.000 4.050,000 1.240.000 0 1.240,000 5.750,000 TOTAL Fund Charges /Transfers 500,000 4,050,000 1,240,000 0 1,240,000 5,750,000 TOTAL NON DEPARTMENTAL 5,252,997 4,274,385 4,379,038 0 1,240,000 8,750,079 TOTAL GENERAL GOVERNMENT 5,252,997 4,274,385 4,379,038 0 1,240,000 8,750,079 215 of 278 9 -07 -2022 10:12 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES ECONOMIC DEVELOPMENT Personnel Services 966- 511110 Regular 966- 511120 Overtime 966- 511180 LTD 966 - 511210 Longevity 966- 511240 Allowance 966- 511310 FICA - Employer 966 - 511350 TMRS- Employer 966- 511410 Health - Employer 966 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 966 - 521100 Office Supplies 966 - 521110 Office Supplies- Refreshments 966- 521300 Motor Veh. Supplies TOTAL Supplies Human Services 966- 531100 Pre - employment Check 966 - 531150 Interview Expenses TOTAL Human Services City Support Services 966- 532500 City Insurance - Commercial 966 - 532800 Promotional Events 966- 532900 Contingencies TOTAL City Support Services Utility Services 966-533200 Electric Utility Service 966 - 533300 Telephone /Land Line 966 - 533310 Telephone /Cell Phones 966 - 533320 Telephone /Air Cards 966- 533410 Water Utility Service 966- 533500 Vehicle Fuel 966 - 533550 Vehicle Maintenance TOTAL Utility Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 448 577 1,000 982 1,000 1,000 0 0 0 0 0 0 0 0 0 0 0 0 448 577 1,000 982 1,000 1,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,477 1,469 1,700 1,461 1,461 1,700 4,676 1,853 9,500 2,530 5,000 9,500 0 0 0 0 3,875 10,000. 6,153 3,322 11,200 3,990 10,336 21,200 0 0 0 0 0 0 139 0 0 0 0 0 1,847 1,660 2,000 1,754 2,000 2,000 0 0 0 0 0 0 0 0 0 0 0 0 199 119 750 347 400 750 35 57 225 0 50 225 2,220 1,836 2,975 2,101 2,450 2,975 216 of 278 9 -07 -2022 10:12 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 966 - 534000 Postage 28 75 500 65 500 500 966 - 534100 Advertising 18,230 5,718 252,375 70,076 100,000 315,850 966 - 534105 Goodwill 821 995 1,750 1,551 1,750 1,750 966- 534150 TexasOne 0 0 0 0 0 0 966- 534190 Recruitment Events 7,935 13,484 30,000 21,035 24,000 35,000 966 - 534200 Printing & Binding 340 1,054 1,500 852 1,500 1,500 966- 534300 Equipment Maintenance - Copier 3,333 3,323 4,000 2,895 3,500 3,500 966- 534400 Computer Licenses - Software 26,903 29,903 30,025 22,329 30,025 50,675 966 - 534500 Memberships- Organization 13,550 14,275 26,835 24,385 24,385 28,835 966- 534510 Membership- Commuter Rail Brd 0 0 0 0 0 0 TOTAL Operations Support 71,140 68,826 346,985 143,188 185,660 437,610 Staff Support 966- 535100 Uniforms 408 643 725 676 725 800 966 - 535210 Employee Recognition- Morale 447 1,514 600 405 600 600 966- 535300 Memberships -Staff Support 665 0 2,250 0 1,000 2,525 966- 535400 Publications 238 230 800 0 800 800 966 - 535500 Training /Travel 4,033 2,413 12,000 10,141 12,000 12,000 966- 535510 Meeting Expenses -EDC Board 2,208 2,278 7,850 3,190 6,000 7,850 TOTAL Staff Support 7,999 7,077 24,225 14,412 21,125 24,575 City Assistance 966- 537600 Development Incentive Fund 0 0 0 0 0 0 966 - 537610 Impact Fee Matching Fund 0 0 0 0 0 0 966 - 537615 Small Business Grant Fund 45,000 0 200,000 0 0 200,000 966 - 537650 Prospect Services 317 0 2,500 0 2,500 5,000 TOTAL City Assistance 45,317 0 202,500 0 2,500 205,000 Professional Services 966- 541200 Legal Svcs 11,135 12,920 15,000 6,102 15,000 15,000 966- 541300 Professional Services 0 0 0 0 0 0 966 - 541400 Auditor /Accounting Service 6,000 6,000 6,300 6,000 6,000 6,300 966 - 541450 Consulting Services 0 2,348 40,000 3,732 20,000 40,000 966 - 541500 Paying Agent 0 0 0 0 0 0 TOTAL Professional Services 17,135 21,267 61,300 15,834 41,000 61,300 Fund Charges /Transfers 966 - 548000 Contributions 0 0 0 0 0 0 966- 548101 Contributions to General Fund 0 0 0 0 0 0 966- 548505 Contribution to I& S 0 0 0 0 0 0 966 - 548600 Interfund Charges -Admin 461,636 504,669 506,984 506,984 506,984 542,221 966- 548610 Interfund Charge -Fleet 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 461,636 504,669 506,984 506,984 506,984 542,221 217 of 278 9 -07 -2022 10:12 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fund Replenish 966 - 549000 Fund Replenish -Fund Balance 0 TOTAL Fund Replenish 0 Maintenance Services 966- 551700 Grounds Maintenance 0 TOTAL Maintenance Services 0 Debt Service 0 966 - 555632 Tax Notes SR2010- Principal 0 966- 555632.Tax Notes SR2010- Interest 0 966 - 555650 Bond -CO 2007 - Principal 0 966- 555650.Bond -CO 2007- Interest 0 TOTAL Debt Service 0 Operating Equipment 0 966- 571100 Furniture & Fixtures 288 966 - 571300 Computer & Periphe < $5000 825 966 - 571800 Operating Equipmt under $5,00 0 TOTAL Operating Equipment 1,113 Capital Outlay 0 966 - 581200 Vehicles &Access Over $5,000 0 TOTAL Capital Outlay 0 TOTAL ECONOMIC DEVELOPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ------ - - - - -- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,145 2,500 2,180 2,180 2,500 362 2,000 1,780 1,780 2,500 0 0 0 0 0 2,508 4,500 3,960 3,960 5,000 0 0 0 0 0 0 0 0 0 0 613,162 610,082 1,161,669 218 of 278 691,451 775,015 1,300,881 9 -07 -2022 10:12 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FM3009 RD &BRIDGE EXPNDSN Maintenance Services 994 - 551900 FM3009 Rd &Bridge Expansion 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 0 0 0 TOTAL FM3009 RD &BRIDGE EXPNDSN 0 0 0 0 0 0 TOTAL MISC & PROJECTS 613,162 610,082 1,161,669 691,451 775,015 1,300,881 TOTAL EXPENDITURES 5,866,159 4,884,467 5,540,707 691,451 2,015,015 10,050,960 219 of 278 FUND: 106 SPECIAL EVENTS l= •► The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co- sponsored, by the City of Schertz. Events include: Kick Cancer/Walk for Life and the Hal Baldwin Scholarship Program. Revenues Fund Transfers $(1,472) $0 $0 Miscellaneous 31,793 45,266 24,000 Total $30,793 $45,266 $24,000 Expenses Festival of Angels 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenues Fund Transfers $(1,472) $0 $0 Miscellaneous 31,793 45,266 24,000 Total $30,793 $45,266 $24,000 Expenses Festival of Angels $0 $0 $0 Jubilee 0 0 0 Kick Cancer 4,284 9,849 10,000 SchertzQ /Fest 0 0 0 Sweetheart Court Program 0 0 0 Hal Baldwin Scholarship 16,632 14,707 14,000 Other Events 0 0 0 Total $20,915 $24,556 $24,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues are set at $24,000 each year and any additional covers event expenses. Expenses: The Special Events Fund FY 2022 -23 Budget is set at $24,000 with no change in operations. 220 of 278 9 -07 -2022 10:08 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT CULTURAL FESTIVAL OF ANGELS EMPLOYEE APPRECIATION EV RETIREMENT BANQUET 4th OF JULY JUBILEE NATIONAL NIGHT OUT KICK CANCER SCHERTZ FEST TML EVENTS SWEETHEART EVENT HAL BALDWIN SCHOLARSHIP OTHER EVENTS TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 0 0 0 0 205 ( 1,472) 0 0 0 0 34,379 31,793 24,000 45,268 45,266 24,000 34,585 30,321 24,000 45,268 45,266 24,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9,813 4,284 10,000 9,849 9,849 10,000 0 0 0 0 0 0 0 0 0 0 0 0 ( 1, 950) 0 0 0 0 0 21,867 16,632 14,000 19,707 14,707 14,000 1,961 0 0 0 0 0 31,690 20,915 24,000 29,556 24,556 24,000 31,690 20,915 24,000 29,556 24,556 24,000 2,894 9,406 0 15,712 20,710 0 221 of 278 9 -07 -2022 10:08 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 0 0 0 0 0 0 TOTAL Fees 0 0 0 0 0 0 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 0 0 0 0 000 - 481314 Transfer In- Hotel /Motel Fund 0 0 0 0 0 0 000 - 485000 Interfund Transfer In 0 0 0 0 0 0 000 - 486100 Transfer In 0 0 0 0 0 0 000 - 486101 Transfer In- General Fund 205 ( 1,472) 0 0 0 0 TOTAL Fund Transfers 205 ( 1,472) 0 0 0 0 Miscellaneous 000 - 491200 Investment Income 216 18 0 47 45 0 000 - 492200 Kick Cancer 9,813 2,795 10,000 9,595 9,595 10,000 000 - 493000 July 4th Activities 0 0 0 0 0 0 000 - 493018 TML DINNER 0 0 0 0 0 0 000 - 493100 Employee picnic 0 0 0 0 0 0 000 - 493105 50th Anniversary 0 0 0 0 0 0 000 - 493150 SchertzQ 0 0 0 0 0 0 000 - 493256 Donations - Police Events 0 0 0 0 0 0 000 - 493400 Donations - Christmas Activitie 0 0 0 0 0 0 000 - 493455 Proceeds - Festival of Angels 0 0 0 0 0 0 000 - 493460 Schertz Sweetheart 0 0 0 0 0 0 000 - 493470 Moving on Main 0 0 0 0 0 0 000 - 493621 Hal Baldwin Scholarship 24,350 28,980 14,000 35,626 35,626 14,000 000 - 493900 Donations - Retirement Banque 0 0 0 0 0 0 000 - 497000 Misc Income - Special Events 0 0 0 0 0 0 TOTAL Miscellaneous 34,379 31,793 24,000 45,268 45,266 24,000 TOTAL REVENUES 34,585 30,321 24,000 45,268 45,266 24,000 222 of 278 9 -07 -2022 10:08 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES KICK CANCER City Support Services 608 - 532800 Kick Cancer TOTAL City Support Services Operations Support 608 - 534100 Advertising TOTAL Operations Support TOTAL KICK CANCER C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 9,813 4,284 10.000 9,849 9,849 10,000 9,813 4,284 10,000 9,849 9,849 10,000 0 0 0 0 0 0 0 0 0 0 0 0 9,813 4,284 10,000 9,849 9,849 10,000 223 of 278 9 -07 -2022 10:08 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET HAL BALDWIN SCHOLARSHIP City Support Services 621- 532800 Golf Tournament 11,845 12,868 14,000 14,707 14,707 14,000 621 - 532850 Hal Baldwin Scholarship 10,021 3,763 0 5,000 0 0 TOTAL City Support Services 21,867 16,632 14,000 19,707 14,707 14,000 Fund Chases /Transfers 621 - 548101 Transfer Out - General Fund 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 0 0 0 0 0 0 TOTAL HAL BALDWIN SCHOLARSHIP 21,867 16,632 14,000 19,707 14,707 14,000 224 of 278 9 -07 -2022 10:08 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET OTHER EVENTS City Support Services 626- 532600 Other Events - Baldwin Memorial 0 0 0 0 0 0 626- 532800 Other Events 1,961 0 0 0 0 0 626- 532810 Police Events 0 0 0 0 0 0 TOTAL City Support Services 1,961 0 0 0 0 0 Operations Support 626 - 534100 Advertising 0 0 0 0 0 0 TOTAL Operations Support 0 0 0 0 0 0 TOTAL OTHER EVENTS 1,961 0 0 0 0 0 TOTAL CULTURAL 31,690 20,915 24,000 29,556 24,556 24,000 TOTAL EXPENDITURES 31,690 20,915 24,000 29,556 24,556 24,000 225 of 278 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues Expenses Operating Equipment Capital Outlay Projects Total $78,746 $90, 000 $90, 000 PROGRAM JUSTIFICATION AND ANALYSIS 0 350,000 0 0 517,521 0 0 0 60,000 $0 $867,521 $60,000 Revenue: Revenues for FY 2022 -23 Budget are not expected to change from the FY 2021 -22 year -end estimates Expenses: The PEG Fund FY 2022 -23 Budget decreased to $60,000 from the FY 2021 -22 year -end estimates with the continued implementation of the communication master plan. 226 of 278 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenues Expenses Operating Equipment Capital Outlay Projects Total $78,746 $90, 000 $90, 000 PROGRAM JUSTIFICATION AND ANALYSIS 0 350,000 0 0 517,521 0 0 0 60,000 $0 $867,521 $60,000 Revenue: Revenues for FY 2022 -23 Budget are not expected to change from the FY 2021 -22 year -end estimates Expenses: The PEG Fund FY 2022 -23 Budget decreased to $60,000 from the FY 2021 -22 year -end estimates with the continued implementation of the communication master plan. 226 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Franchises Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 82,000 78,746 110,000 59,813 90,000 90,000 0 0 757,521 0 0 0 0 0 0 0 0 0 82,000 78,746 867,521 59,813 90,000 90,000 0 0 0 0 867,521 0 0 0 0 0 867,521 0 0 0 867,521 0 0 60,000 0 0 867,521 0 0 60,000 0 0 867,521 0 867,521 60,000 82,000 78,746 0 59,813 ( 777,521) 30,000 227 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000 - 421350 Spectrum -PEG Fee 63,408 46,224 60,000 46,627 60,000 60,000 000 - 421465 Direct TV PEG Fee 18,592 32,522 50.000 13,186 30,000 30,000 TOTAL Franchises 82,000 78,746 110,000 59,813 90,000 90,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 757,521 0 0 0 000 - 486406 Transfer In - W &S Projects Fn 0 0 0 0 0 0 000 - 489000 Transfer In 0 0 0 0 0 0 TOTAL Fund Transfers 0 0 757,521 0 0 0 Miscellaneous 000 - 491000 Interest Earned 0 0 0 0 0 0 000 - 497000 Misc Income 0 0 0 0 0 0 TOTAL Miscellaneous 0 0 0 0 0 0 TOTAL REVENUES 82,000 78,746 867,521 59,813 90,000 90,000 228 of 278 9 -07 -2022 10:09 AM 110 - PUBLIC, EDU, GOVMNT FEE GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Utility Services 101- 533300 Telephone 0 0 0 0 0 0 TOTAL Utility Services 0 0 0 0 0 0 Professional Services 101- 541600 Bank Charges 0 0 0 0 0 0 TOTAL Professional Services 0 0 0 0 0 0 Rental /Leasing 101 - 561200 Lease /Purcahse Payments 0 0 0 0 0 0 TOTAL Rental /Leasing 0 0 0 0 0 0 Operating Equipment 101 - 571400 Communications Equipmnt -Mino 0 0 0 0 350,000 0 TOTAL Operating Equipment 0 0 0 0 350,000 0 Capital Outlay 101 - 581400 Communications Equipment 0 0 0 0 517,521 0 TOTAL Capital Outlay 0 0 0 0 517,521 0 TOTAL NON DEPARTMENTAL 0 0 0 0 867,521 0 TOTAL GENERAL GOVERNMENT 0 0 229 of 278 0 0 867,521 0 9 -07 -2022 10:09 AM 110 - PUBLIC, EDU, GOVMNT FEE MISC & PROJECTS EXPENDITURES PROJECTS Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 900 - 521700 Materials 0 0 0 0 0 0 TOTAL Supplies 0 0 0 0 0 0 Operations Support 900 - 534100 Advertising 0 0 0 0 0 0 TOTAL Operations Support 0 0 0 0 0 0 Professional Services 900 - 541110 COMMUNICATION PLAN 0 0 0 0 0 60.000 TOTAL Professional Services 0 0 0 0 0 60,000 Operating Equipment 900 - 571400 Communications Equipmnt -Minor 0 0 350,000 0 0 0 TOTAL Operating Equipment 0 0 350,000 0 0 0 Capital Outlay 900 - 581400 Communication Equipment 0 0 517,521 0 0 0 TOTAL Capital Outlay 0 0 517,521 0 0 0 TOTAL PROJECTS 0 0 867,521 0 0 60,000 TOTAL MISC & PROJECTS TOTAL EXPENDITURES 0 0 867,521 0 0 60,000 0 0 867,521 0 867,521 60,000 230 of 278 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are five hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms and Candlewood Suites with 80 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. Revenue Taxes $518,925 $640,000 $640,000 Miscellaneous 2,095 5,150 8,500 Total $521,016 $645,150 $648,500 Expenses City Support Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Taxes $518,925 $640,000 $640,000 Miscellaneous 2,095 5,150 8,500 Total $521,016 $645,150 $648,500 Expenses City Support Services $67,977 $112,466 $118,000 Operations Support 17,459 24,000 31,000 Professional Services 6,565 3,750 4,000 Fund Charges /Transfers 72,464 74,443 69,915 Building Maintenance 164,304 54,677 50,000 Operating Equipment 0 44,888 0 Capital Outlay 0 28,200 0 Total $335,764 $342,424 $272,915 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2022 -23 Budget is expected to increase 0.5% from the FY 2021 -22 year end estimates. Expenses: The Hotel Motel Tax Fund FY 2022 -23 Budget decrease 20.3% from FY 2021 -22 year end estimates due to one time purchases in FY 21 -22 for banquet chairs and an event management software for the civic center. 231 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 268,946 518,921 520,000 598,118 640,000 640,000 0 0 1,150,000 0 0 0 26,223 2,095 5,250 5,785 5,150 8,500 295,169 521,016 1,675,250 603,903 645,150 648,500 393,571 335,764 336,297 267,663 342,424 272.915 393,571 335,764 336,297 267,663 342,424 272,915 0 0 1,243,500 1,043,686 1,152,500 0 0 0 1,243.500 1,043,686 1.152,500 0 393,571 335,764 1,579,797 1,311,349 1,494,924 272,915 ( 98,402) 185,251 95,453 ( 707,446) ( 849,774) 375,585 232 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411800 Hotel Occupancy Tax 268,946 518,921 520,000 598.118 640,000 640,000 TOTAL Taxes 268,946 518,921 520,000 598,118 640,000 640,000 Fund Transfers 000 - 480620 Indirect Cost - EDC 0 0 0 0 0 0 000 - 481000 Transfer In - Reserves 0 0 1.150.000 0 0 0 TOTAL Fund Transfers 0 0 1,150,000 0 0 0 Miscellaneous 000 - 491000 Interest Earned 502 80 250 154 150 500 000 - 491200 Investment Income 25,722 2,015 5,000 5,631 5,000 8,000 000 - 497000 Misc Income 0 0 0 0 0 0 TOTAL Miscellaneous 26,223 2,095 5.250 5,785 5,150 8,500 TOTAL REVENUES 295,169 521,016 1,675,250 603,903 645,150 648,500 233 of 278 9 -07 -2022 10:09 AM 314 -HOTEL TAX GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101- 521000 Operating Expense 0 101 - 521700 Materials 0 TOTAL Supplies 0 City Support Services 0 101 - 532800 Special Events 62,465 101- 532820 Community Programs 17,993 TOTAL City Support Services 80,458 Operations Support 67,977 101 - 534100 Advertising 0 101- 534120 Advertising - Billboards 11,996 TOTAL Operations Support 11,996 Professional Services 50,000 101 - 541200 Legal Services 0 101 - 541300 Other Professional Services 500 101 - 541400 Auditor /Accounting Service 3 000 TOTAL Professional Services 3,500 Fund Chases /Transfers 8,000 101 - 548000 Transfer Out 0 101 - 548100 Interfund Transfer Out 74,428 101 - 548106 Transfer Out- Special Events 0 101 - 548614 Contribution -Park & Res Fundt 0 TOTAL Fund Charges /Transfers 74,428 Maintenance Services 0 101 - 551100 Building Maintenance 0 TOTAL Maintenance Services 0 Operating Equipment 101 - 571200 Vehicles & Access. LESS $5,00 0 101 - 571500 Operating Equipment 0 101- 571700 Improvements Under $5,000 0 101 - 571810 Event Banners 0 TOTAL Operating Equipment 0 6, 995 0 0 0 0 0 0 0 0 0 6,995 0 0 0 0 67,977 62,466 58,976 62,466 68,000 0 50,000 0 50,000 50,000 67,977 112,466 58,976 112,466 118,000 0 14,000 3,895 8,000 15,000 17,459 17,000 13,780 16,000 16,000 17,459 31,000 17,675 24,000 31,000 0 0 0 0 0 3,565 500 712 750 500 3,000 3,000 3,000 3,000 3,500 6,565 3,500 3,712 3,750 4,000 0 0 0 0 0 72,464 74,443 62,036 74,443 69,915 0 0 0 0 0 0 0 0 0 0 72,464 74,443 62,036 74,443 69,915 164,304 50,000 54,677 54,677 50,000 164,304 50,000 54,677 54,677 50,000 0 0 0 0 0 0 44,888 42,388 44,888 0 0 0 0 0 0 0 0 0 0 0 0 44,888 42,388 44,888 0 234 of 278 9 -07 -2022 10:09 AM 314 -HOTEL TAX GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay NON DEPARTMENTAL 393,571 335,764 336,297 267,663 342,424 101- 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 0 101 - 581700 Improvements Over $5,000 0 0 0 0 0 0 101 - 581750 Civic Center Improvements 223,189 0 20,000 28,200 28,200 0 101 - 581800 Equipment Over $5,000 0 0 0 0 0 0 TOTAL Capital Outlay 223,189 0 20,000 28,200 28,200 0 TOTAL NON DEPARTMENTAL 393,571 335,764 336,297 267,663 342,424 272,915 TOTAL GENERAL GOVERNMENT 393,571 335,764 336,297 267,663 342,424 272,915 235 of 278 9 -07 -2022 10:09 AM 314 -HOTEL TAX MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Professional Services 900 - 541100 Engineering 0 0 93.500 52,183 52,500 0 TOTAL Professional Services 0 0 93,500 52,183 52,500 0 Maintenance Services 900 - 551900 Construction 0 0 1.150.000 991.503 11100,000 0 TOTAL Maintenance Services 0 0 1,150,000 991,503 1,100,000 0 TOTAL PROJECTS 0 0 1,243,500 1,043,686 1,152,500 0 TOTAL MISC & PROJECTS 0 0 1,243,500 1,043,686 1,152,500 0 TOTAL EXPENDITURES 393,571 335,764 1,579,797 1,311,349 1,494,924 272,915 236 of 278 PINIMI DESCRIPTION The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, home owners associations (HOA's), regional non-profit grants, and donations. 2020-21 � 2021-22 1 2022-23 Budget � Actual Estimate 1 Budget Revenue Fees $0 $318,000 $318,000 Fund Transfers 0 0 0 Miscellaneous 294 1,025 1,025 Total $294 $319,025 $319,025 Expenses Professional Services $4,500 $25,000 $25,000 Operating Equipment 0 0 0 Capital Outlay 0 100,000 100,000 Total $4,500 $125,000 $125,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2022-23 Budget is expected to be equal to the FY 2021-22 year end estimates. Expenses: The FY 2022-23 Budget is not expected to change from FY 2021-22 year end estimate. 237 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT PUBLIC ENVIRONMENT PARKLAND DEDICATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4,000 0 318,000 0 318,000 318,000 0 0 0 0 0 0 3,326 294 1,025 743 1,025 1,025 7,326 294 319,025 743 319,025 319,025 0 0 0 0 0 0 0 0 0 0 0 0 5.760 5,512 125,000 25,140 125,000 125,000 5,760 5,512 125,000 25,140 125,000 125,000 5,760 5,512 125,000 25,140 125,000 125,000 1,566 ( 5,218) 194,025 ( 24,397) 194,025 194,025 238 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458800 Parkland Dedication 4,000 0 318,000 0 318,000 318,000 TOTAL Fees 4,000 0 318,000 0 318,000 318,000 Fund Transfers 000 - 481000 Transfer In- Reserves 0 0 0 0 0 0 TOTAL Fund Transfers 0 0 0 0 0 0 Miscellaneous 000 - 491000 Interest Earned 375 10 25 1 25 25 000 - 491200 Investment Income 2,950 284 1,000 742 1,000 1,000 000 - 493700 Donations 1 0 0 0 0 0 000 - 495014 Woodland Oaks Park -Match 0 0 0 0 0 0 000 - 495015 FRIENDS OF NORTH- Matching Fun 0 0 0 0 0 0 000 - 497000 Misc Income 0 0 0 0 0 0 000 - 499100 Transfer From Parks Reserves 0 0 0 0 0 0 TOTAL Miscellaneous 3,326 294 1,025 743 1,025 1,025 TOTAL REVENUES 7,326 294 319,025 743 319,025 319,025 239 of 278 9 -07 -2022 10:09 AM 317 -PARK FUND PUBLIC ENVIRONMENT EXPENDITURES PARKLAND DEDICATION Supplies 301 - 521000 Operating Supplies TOTAL Supplies Utility Services 301 - 533300 Utilities TOTAL Utility Services Professional Services 301 - 541300 Other Consl /prof Services TOTAL Professional Services Fund Charges /Transfers 301 - 548000 Transfer Out 301 - 548101 Transfer To General Fund TOTAL Fund Charges /Transfers Maintenance Services 301 - 551110 Trees 301 - 551710 Landscaping TOTAL Maintenance Services Operating Equipment 301 - 571000 Sign /Fixtures 301 - 571700 Improvements Under $5,000 TOTAL Operating Equipment Capital Outlay 301 - 581010 Land Purchase 301- 581700 Improvements Over $5,000 TOTAL Capital Outlay C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,760 4,500 25.000 7,490 25,000 25.000 5,760 4,500 25,000 7,490 25,000 25,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,012 0 0 0 0 0 0 100,000 17,650 100,000 100,000 0 1,012 100,000 17,650 100,000 100,000 TOTAL PARKLAND DEDICATION 5,760 5,512 125,000 25,140 125,000 125,000 TOTAL PUBLIC ENVIRONMENT 5,760 5,512 125,000 25,140 125,000 125,000 TOTAL EXPENDITURES 5,760 5,512 125,000 25,140 125,000 125,000 240 of 278 l= : ' * Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Revenue Fees $219,513 Miscellaneous 650 Total $220,163 Expenses Maintenance Services $35,495 Total $35,495 PROGRAM JUSTIFICATION AND ANALYSIS $70,000 2,540 $72,540 X11 $70,000 $70,000 $70,000 $70,000 Revenue: The revenue for FY 2022 -23 Budget is expected to increase by 1.5% from 2021 -22 year -end estimate with no changes to the operation. Expenses: The FY 2022 -23 Budget will not change from the FY 2021 -22 year -end estimate. 241 of 278 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Fees $219,513 Miscellaneous 650 Total $220,163 Expenses Maintenance Services $35,495 Total $35,495 PROGRAM JUSTIFICATION AND ANALYSIS $70,000 2,540 $72,540 X11 $70,000 $70,000 $70,000 $70,000 Revenue: The revenue for FY 2022 -23 Budget is expected to increase by 1.5% from 2021 -22 year -end estimate with no changes to the operation. Expenses: The FY 2022 -23 Budget will not change from the FY 2021 -22 year -end estimate. 241 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 52,427 219,513 70,000 63,950 70,000 70,000 0 0 0 0 0 0 6,069 650 1,400 1,726 2,540, 1,400 58,496 220,163 71,400 65,676 72,540 71,400 28,675 35,495 70.000 64,160 70,000 70.000 28,675 35,495 70,000 64.160 70,000 70,000 28,675 35,495 70,000 64,160 70,000 70,000 29,821 184,668 1,400 1,516 2,540 1,400 242 of 278 9 -07 -2022 10:09 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458900 Tree Mitigation 52,427 219,513 70,000 63.950 70,000 70,000 TOTAL Fees 52,427 219,513 70,000 63,950 70,000 70,000 Fund Transfers 000 - 481000 Transfer In- Reserves 0 0 0 0 0 0 TOTAL Fund Transfers 0 0 0 0 0 0 Miscellaneous 000 - 491000 Interest Earned 446 21 200 37 40 200 000 - 491200 Investment Income 5,123 630 1,200 1,689 2,500 1,200 000 - 497000 Misc Income 500 0 0 0 0 0 000 - 499000 Transfer In 0 0 0 0 0 0 TOTAL Miscellaneous 6,069 650 1.400 1,726 2,540 1,400 TOTAL REVENUES 58,496 220,163 71,400 65,676 72,540 71,400 243 of 278 9 -07 -2022 10:09 AM 319 -TREE MITIGATION PUBLIC ENVIRONMENT EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXX3X PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TREE MITIGATION 28,675 35,495 70,000 64,160 70,000 70,000 Supplies 28,675 35,495 70,000 64,160 70,000 70,000 302 - 521000 Operating Supplies 0 0 0 0 0 0 TOTAL Supplies 0 0 0 0 0 0 Professional Services 302 - 541300 Other Consl /Prof Services 0 0 0 0 0 0 TOTAL Professional Services 0 0 0 0 0 0 Fund Charges /Transfers 302 - 548000 Transfer Out 0 0 0 0 0 0 302 - 548101 Transfer to General Fund 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 0 0 0 0 0 0 Maintenance Services 302 - 551110 Trees 28,675 35,495 70,000 64,160 70,000 70,000 302 - 551710 Landscaping 0 0 0 0 0 0 TOTAL Maintenance Services 28,675 35,495 70,000 64,160 70,000 70,000 Operating Equipment 302 - 571000 Signs /Fixtures 0 0 0 0 0 0 302 - 571700 Improvements Under $5,000 0 0 0 0 0 0 TOTAL Operating Equipment 0 0 0 0 0 0 Capital Outlay 302 - 581700 Improvements Over $5,000 0 0 0 0 0 0 302 - 581800 Equipment Over $5,000 0 0 0 0 0 0 TOTAL Capital Outlay 0 0 0 0 0 0 TOTAL TREE MITIGATION 28,675 35,495 70,000 64,160 70,000 70,000 TOTAL PUBLIC ENVIRONMENT 28,675 35,495 70,000 64,160 70,000 70,000 TOTAL EXPENDITURES 28,675 35,495 70,000 64,160 70,000 70,000 244 of 278 UK V "T III • The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 2021-22 2022-23 Actual Estimate Budget Revenue Fees $211,937 $220,000 $250,000 Miscellaneous 592 1,550 5,200 Total $212,529 $221,550 $255,200 Expenses Non Departmental $1,979 $2,000 $5,000 Projects 0 88,173 0 Total $1,979 $90,173 $5,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget will be set at $5,000 for any professional services or studies that need to be completed. 245 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 431 -CAP RCVRY -RDWYS AREA 1 AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 305,384 211,937 200,000 175,419 220,000 250,000 730 592 900 1.740 1,550 5,200 306,114 212,529 200,900 177,160 221,550 255,200 0 1,979 5,000 1,359 2,000 5,000 0 1,979 5,000 1,359 2,000 5,000 0 0 88.173 0 88,173 0 ------ - - - - -- 0 0 88,173 0 88,173 0 0 1,979 93,173 1,359 90,173 5,000 306,114 210,550 107,727 175,801 131,377 250,200 246 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 431 -CAP RCVRY -RDWYS AREA 1 AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455921 CapitalRcvey- RoadwaysSrvArea 305,384 211,937 200,000 175.419 220,000 250,000 TOTAL Fees 305,384 211,937 200,000 175,419 220,000 250,000 Miscellaneous 000 - 491000 Interest Earned 730 195 300 28 50 200 000 - 491200 Investment Income 0 397 600 1.712 1,500 5,000 TOTAL Miscellaneous 730 592 900 1,740 1,550 5,200 TOTAL REVENUES 306,114 212,529 200,900 177,160 221,550 255,200 247 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET Professional Services 431 -CAP RCVRY -RDWYS AREA 1 AS OF: JULY 31ST, 2022 GENERAL GOVERNMENT 101- 541300 Professional Services 0 EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 5,000 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 5,000 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services 101- 541300 Professional Services 0 1,979 5.000 1,359 2,000 5,000 TOTAL Professional Services 0 1,979 5,000 1,359 2,000 5,000 Fund Charges /Transfers 101- 548202 Transfer Out -Water & Sewer Fn 0 0 0 0 0 0 101 - 548404 Transfer Out - Capital Projec 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 0 0 0 0 0 0 TOTAL NON DEPARTMENTAL 0 1,979 5,000 1,359 2,000 5,000 TOTAL GENERAL GOVERNMENT 0 1,979 5,000 1,359 2,000 5,000 248 of 278 9 -07 -2022 10:11 AM 431 -CAP RCVRY -RDWYS AREA 1 MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS 0 0 88,173 0 88,173 0 City Support Services 0 0 88,173 0 88,173 0 900 - 532900 Contingency - Service Area 1 0 0 0 0 0 0 TOTAL City Support Services 0 0 0 0 0 0 Operations Support 900 - 534100 Advertising - Service Area 1 0 0 0 0 0 0 TOTAL Operations Support 0 0 0 0 0 0 Professional Services 900 - 541100 Engineering - Service Area 1 0 0 0 0 0 0 900 - 541200 Legal Services - Service Area 1 0 0 0 0 0 0 900 - 541300 Professional Services- SrvArea 0 0 0 0 0 0 TOTAL Professional Services 0 0 0 0 0 0 Maintenance Services 900 - 551510 Construction - Contingencies 0 0 0 0 0 0 900 - 551900 Construction - Service Area 1 0 0 88.173 0 88,173 0 TOTAL Maintenance Services 0 0 88,173 0 88,173 0 Capital Outlay 900 - 581010 ROW /Easements 0 0 0 0 0 0 TOTAL Capital Outlay 0 0 0 0 0 0 TOTAL PROJECTS 0 0 88,173 0 88,173 0 TOTAL MISC & PROJECTS 0 0 88,173 0 88,173 0 TOTAL EXPENDITURES 0 1,979 93,173 1,359 90,173 5,000 249 of 278 N • � AREA 2 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020 -21 2021 -22 2022 -23 Actual Estimate Budget Revenue Fees $163,823 $350,000 $200,000 Miscellaneous 249 850 1,600 Total $164,071 $350,850 $201,600 Expenses Non Departmental $39,148 $53,147 $55,000 Total $39,148 $53,147 $55,000 tielej : l • _► 19711 Z__ The FY 2022 -23 Budget will be set at $55,000 for any professional services or studies that need to be completed. 250 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 432 -CAP RCVRY -RDWYS AREA 2 AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 130,495 163,823 120,000 296,689 350,000 200,000 377 249 400 1.096 850 11600 130,871 164,071 120,400 297,785 350,850 201,600 0 39,148 29,000 52,484 53,147 55,000 0 39,148 29,000 52,484 53,147 55,000 0 0 0 0 0 0 ------ - - - - -- 0 0 0 0 0 0 0 39,148 29,000 52,484 53,147 55,000 130,871 124,923 91,400 245,301 297,703 146,600 251 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 432 -CAP RCVRY -RDWYS AREA 2 AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455922 CapitalRcvey- RoadwaysSrvArea 130,495 163,823 120,000 296.689 350,000 200,000 TOTAL Fees 130,495 163,823 120,000 296,689 350,000 200,000 Miscellaneous 000 - 491000 Interest Earned 377 89 200 31 50 100 000 - 491200 Investment Income 0 159 200 1.066 800 1,500 TOTAL Miscellaneous 377 249 400 1,096 850 1,600 TOTAL REVENUES 130,871 164,071 120,400 297,785 350,850 201,600 252 of 278 9 -07 -2022 10:11 AM 432 -CAP RCVRY -RDWYS AREA 2 GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL City Assistance 101- 537600 Development Incentive Fund 0 39,148 24,000 49,147 49,147 50,000 TOTAL City Assistance 0 39,148 24,000 49,147 49,147 50,000 Professional Services 101- 541300 Professional Services 0 0 5,000 3,338 4,000 5,000 TOTAL Professional Services 0 0 5,000 3,338 4,000 5,000 Fund Charges /Transfers 101 - 548202 Transfer Out -Water & Sewer Fn 0 0 0 0 0 0 101 - 548404 Transfer Out - Capital Projec 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 0 0 0 0 0 0 TOTAL NON DEPARTMENTAL 0 39,148 29,000 52,484 53,147 55,000 TOTAL GENERAL GOVERNMENT 0 39,148 253 of 278 29,000 52,484 53,147 55,000 9 -07 -2022 10:11 AM 432 -CAP RCVRY -RDWYS AREA 2 MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS 0 0 0 0 0 0 City Support Services 0 0 0 0 0 0 900 - 532900 Contingency - Service Area 2 0 0 0 0 0 0 TOTAL City Support Services 0 0 0 0 0 0 Operations Support 900 - 534100 Advertising - Service Area 2 0 0 0 0 0 0 TOTAL Operations Support 0 0 0 0 0 0 Professional Services 900 - 541100 Engineering - Service Area 2 0 0 0 0 0 0 900 - 541200 Legal Services - Service Area 2 0 0 0 0 0 0 900 - 541300 Professional Services- SrvArea 0 0 0 0 0 0 TOTAL Professional Services 0 0 0 0 0 0 Maintenance Services 900 - 551510 Construction - Contingencies 0 0 0 0 0 0 900 - 551900 Construction - Service Area 2 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 0 0 0 Capital Outlay 900 - 581010 ROW /Easements 0 0 0 0 0 0 TOTAL Capital Outlay 0 0 0 0 0 0 TOTAL PROJECTS 0 0 0 0 0 0 TOTAL MISC & PROJECTS 0 0 0 0 0 0 TOTAL EXPENDITURES 0 39,148 29,000 52,484 53,147 55,000 254 of 278 III The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 2021-22 2022-23 Actual Estimate Budget Revenue Fees $523,919 $240,000 $375,000 Miscellaneous 977 3,535 5,050 Total $524,896 $243,535 $380,050 Expenses Non Departmental $0 $4,000 $5,000 Total $0 $4,000 $5,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget will be set at $5,000 for any professional services or studies that need to be completed. 255 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 433 -CAP RCVRY -RDWYS AREA 3 AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 411,629 523,919 400,000 187,583 240,000 375,000 837 977 1 500 3.034 3,535 5,050 412,466 524,896 401,500 190,617 243,535 380,050 0 0 5,000 3,338 4,000 5,000 0 0 5,000 3,338 4,000 5,000 0 0 0 0 0 0 ------ - - - - -- 0 0 0 0 0 0 0 0 5,000 3,338 4,000 5,000 412,466 524,896 396,500 187,280 239,535 375,050 256 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 433 -CAP RCVRY -RDWYS AREA 3 AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455923 CapitalRcvey- RoadwaysSrvArea 411,629 523,919 400,000 187.583 240,000 375.000 TOTAL Fees 411,629 523,919 400,000 187,583 240,000 375,000 Miscellaneous 000 - 491000 Interest Earned 837 442 900 17 35 50 000 - 491200 Investment Income 0 535 600 3.018 3,500 5,000 TOTAL Miscellaneous 837 977 1.500 3,034 3,535 5,050 TOTAL REVENUES 412,466 524,896 401,500 190,617 243,535 380,050 257 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET Professional Services 433 -CAP RCVRY -RDWYS AREA 3 AS OF: JULY 31ST, 2022 GENERAL GOVERNMENT 101- 541300 Professional Services 0 EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 5,000 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 5,000 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services 101- 541300 Professional Services 0 0 5.000 3,338 4,000 5,000 TOTAL Professional Services 0 0 5,000 3,338 4,000 5,000 Fund Charges /Transfers 101- 548202 Transfer Out -Water & Sewer Fn 0 0 0 0 0 0 101 - 548404 Transfer Out - Capital Projec 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 0 0 0 0 0 0 TOTAL NON DEPARTMENTAL 0 0 5,000 3,338 4,000 5,000 TOTAL GENERAL GOVERNMENT 0 0 5,000 3,338 4,000 5,000 258 of 278 9 -07 -2022 10:11 AM 433 -CAP RCVRY -RDWYS AREA 3 MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS 0 0 0 0 0 0 City Support Services 0 0 0 0 0 0 900 - 532900 Contingency - Service Area 3 0 0 0 0 0 0 TOTAL City Support Services 0 0 0 0 0 0 Operations Support 900 - 534100 Advertising - Service Area 3 0 0 0 0 0 0 TOTAL Operations Support 0 0 0 0 0 0 Professional Services 900 - 541100 Engineering - Service Area 3 0 0 0 0 0 0 900 - 541200 Legal Services - Service Area 3 0 0 0 0 0 0 900 - 541300 Professional Services- SrvArea 0 0 0 0 0 0 TOTAL Professional Services 0 0 0 0 0 0 Maintenance Services 900 - 551510 Construction - Contingencies 0 0 0 0 0 0 900 - 551900 Construction - Service Area 3 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 0 0 0 Capital Outlay 900 - 581010 ROW /Easements 0 0 0 0 0 0 TOTAL Capital Outlay 0 0 0 0 0 0 TOTAL PROJECTS 0 0 0 0 0 0 TOTAL MISC & PROJECTS 0 0 0 0 0 0 TOTAL EXPENDITURES 0 0 5,000 3,338 4,000 5,000 259 of 278 UK 345MA. III • The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 2021-22 2022-23 Actual Estimate Budget Revenue Fees $3,033 $2,000 $3,000 Miscellaneous 9 25 40 Total $3,042 $2,025 $3,040 Expenses Non Departmental $0 $3,338 $3,000 Total $0 $3,338 $3,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget will be set at $3,000 for any professional services or studies that need to be completed. 260 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 434 -CAP RCVRY -RDWYS AREA 4 AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,696 3,033 5,000 0 2,000 3,000 29 9 65 24 25 40 2,725 3,042 5,065 24 2,025 3,040 0 0 5,000 3,338 3,338 3,000 0 0 5,000 3,338 3,338 3,000 0 0 0 0 0 0 ------ - - - - -- 0 0 0 0 0 0 0 0 5,000 3,338 3,338 3,000 2,725 3,042 65 ( 3,314) ( 1,313) 40 261 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 434 -CAP RCVRY -RDWYS AREA 4 AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455924 CapitalRcvey- RoadwaysSrvArea 2,696 3,033 5 000 0 2,000 3,000 TOTAL Fees 2,696 3,033 5,000 0 2,000 3,000 Miscellaneous 000 - 491000 Interest Earned 29 3 15 2 5 10 000 - 491200 Investment Income 0 6 50 22 20 30 TOTAL Miscellaneous 29 9 65 24 25 40 TOTAL REVENUES 2,725 3,042 5,065 24 2,025 3,040 262 of 278 9 -07 -2022 10:11 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET Professional Services 434 -CAP RCVRY -RDWYS AREA 4 AS OF: JULY 31ST, 2022 GENERAL GOVERNMENT 101- 541300 Professional Services 0 EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 3,000 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 5,000 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services 101- 541300 Professional Services 0 0 5.000 3,338 3,338 3,000 TOTAL Professional Services 0 0 5,000 3,338 3,338 3,000 Fund Charges /Transfers 101- 548202 Transfer Out -Water & Sewer Fn 0 0 0 0 0 0 101 - 548404 Transfer Out - Capital Projec 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 0 0 0 0 0 0 TOTAL NON DEPARTMENTAL 0 0 5,000 3,338 3,338 3,000 TOTAL GENERAL GOVERNMENT 0 0 5,000 3,338 3,338 3,000 263 of 278 9 -07 -2022 10:11 AM 434 -CAP RCVRY -RDWYS AREA 4 MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS 0 0 0 0 0 0 City Support Services 0 0 0 0 0 0 900 - 532900 Contingency - Service Area 4 0 0 0 0 0 0 TOTAL City Support Services 0 0 0 0 0 0 Operations Support 900 - 534100 Advertising - Service Area 4 0 0 0 0 0 0 TOTAL Operations Support 0 0 0 0 0 0 Professional Services 900 - 541100 Engineering - Service Area 4 0 0 0 0 0 0 900 - 541200 Legal Services - Service Area 4 0 0 0 0 0 0 900 - 541300 Professional Services- SrvArea 0 0 0 0 0 0 TOTAL Professional Services 0 0 0 0 0 0 Maintenance Services 900 - 551510 Construction - Contingencies 0 0 0 0 0 0 900 - 551900 Construction - Service Area 4 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 0 0 0 Capital Outlay 900 - 581010 ROW /Easements 0 0 0 0 0 0 TOTAL Capital Outlay 0 0 0 0 0 0 TOTAL PROJECTS 0 0 0 0 0 0 TOTAL MISC & PROJECTS 0 0 0 0 0 0 TOTAL EXPENDITURES 0 0 5,000 3,338 3,338 3,000 264 of 278 INTO I0X19143II =] 7_1 IN ' /aIJ�1 � -- . The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund - raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Revenue Fees $9,104 $16,000 $17,000 Fund Transfers 0 7,200 5,165 Miscellaneous 124 73 35 Total $9,228 $23,273 $22,200 Expenses Supplies 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Fees $9,104 $16,000 $17,000 Fund Transfers 0 7,200 5,165 Miscellaneous 124 73 35 Total $9,228 $23,273 $22,200 Expenses Supplies $210 $100 $200 City Support Services 10,947 12,000 12,000 Operating Equipment 8,551 10,000 10,000 Total $19,708 $22,100 $22,200 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2022 -23 is expected to decrease 4.6% from the FY 2021 -22 estimate due to the lower budgeted amount for fund transfers to balance the overall budget. Expenses: The Library Fund's FY 2022 -23 Budget will increase 0.5% from the FY 2021 -22 year end estimate for the increase in operating supply purchases. 265 of 278 9 -07 -2022 10:12 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 609 - LIBRARY BOARD AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 9,204 9,104 16,000 13,590 16,000 17,000 0 0 7,200 0 7,200 5,165 854 124 200 709 73 35 10,058 9,228 23,400 14,299 23,273 22,200 10,456 19,708 23.400 12,719 22,100 22,200 10,456 19,708 23,400 12.719 22,100 22,200 10,456 19,708 23,400 12,719 22,100 22,200 ( 399) ( 10,480) 0 1,580 1,173 0 266 of 278 9 -07 -2022 10:12 AM 609 - LIBRARY BOARD REVENUES 2019 -2020 ACTUAL C I T Y O PROPOSED AS OF: (-------- 2020 -2021 ACTUAL F S C H E R T Z BUDGET WORKSHEET JULY 31ST, 2022 - - - - -- 2021 CURRENT BUDGET -2022 --------------- Y -T -D ACTUAL )( PROJECTED YEAR END PAGEXXXXX -- - - - - -- 2022 -2023 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 9,204 9,104 16,000 13,590 16,000 17,000 000 - 458200 Sale of Recyclying Material 0 0 0 0 0 0 TOTAL Fees 9,204 9,104 16,000 13,590 16,000 17,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 7,200 0 7,200 5,165 TOTAL Fund Transfers 0 0 7,200 0 7,200 5,165 Miscellaneous 000 - 491000 Interest Earned 272 63 100 79 50 25 000 - 491200 Investment Income 578 48 100 125 20 10 000 - 493000 Donations 0 0 0 500 0 0 000 - 495000 Grant- TxCommOnTheArts 0 0 0 0 0 0 000 - 497000 Misc. Income - Library 4 13 0 5 3 0 TOTAL Miscellaneous 854 124 200 709 73 35 TOTAL REVENUES 10,058 9,228 23,400 14,299 23,273 22,200 267 of 278 9 -07 -2022 10:12 AM 609 - LIBRARY BOARD GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGEXXXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101- 521000 Operating Supplies 63 210 200 112 100 200 TOTAL Supplies 63 210 200 112 100 200 City Support Services 101- 532800 Special Events 6.393 10,947 12,000 7,717 12,000 12,000 TOTAL City Support Services 6,393 10,947 12,000 7,717 12,000 12,000 City Assistance 101 - 537300 Contributions 0 0 0 0 0 0 TOTAL City Assistance 0 0 0 0 0 0 Fund Charges /Transfers 101 - 548101 Transfer Out- General Fund 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 0 0 0 0 0 0 Operating Equipment 101 - 571000 Furniture & Fixtures 0 0 1,200 0 0 0 101 - 571400 Library Materials 4,000 8,551 10,000 4,890 10,000 10,000 101 - 571500 Improvement Under $5,000 0 0 0 0 0 0 TOTAL Operating Equipment 4,000 8,551 11,200 4,890 10,000 10,000 Capital Outlay 101 - 581500 Improvements over $5,000 0 0 0 0 0 0 TOTAL Capital Outlay 0 0 0 0 0 0 TOTAL NON DEPARTMENTAL 10,456 19,708 23,400 12,719 22,100 22,200 TOTAL GENERAL GOVERNMENT 10,456 19,708 23,400 12,719 22,100 22,200 TOTAL EXPENDITURES 10,456 19,708 268 of 278 23,400 12,719 22,100 22,200 MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. DESCRIPTION This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Revenue Fees $590 $1,943 $1,000 Fund Transfers 3,109 10,750 10,750 Total $3,702 $12,693 $11,750 Expenses Supplies 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Fees $590 $1,943 $1,000 Fund Transfers 3,109 10,750 10,750 Total $3,702 $12,693 $11,750 Expenses Supplies $247 $1,500 $1,500 Operations Support 0 500 500 Staff Support 0 5,871 5,150 Professional Services 100 1,600 1,600 Operating Equipment 2,762 3,000 3,000 Total $3,909 $12,471 $19,750 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2022 -23 will remain at the same funding allocation as FY 2021 -22. Expenses: The Historical Committee's FY 2022 -23 Budget will remain the same as the FY 2021 -22 Budget. 269 of 278 9 -07 -2022 10:12 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 615- HISTORICAL COMMITTEE AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 43 590 1,000 1,943 1,943 1,000 169 3,109 10,750 0 10,750 10,750 0 2 0 0 0 0 212 3,702 11,750 1,943 12,693 11,750 169 3,109 11.750 3,001 12,471 11.750 169 3,109 11,750 3.001 12,471 11,750 169 3,109 11,750 3,001 12,471 11,750 43 592 0 ( 1,058) 222 0 270 of 278 9 -07 -2022 10:12 AM C I T Y O F S C H E R T Z PAGEXXXXX PROPOSED BUDGET WORKSHEET 615- HISTORICAL COMMITTEE AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 43 590 1 000 1.943 1,943 11000 TOTAL Fees 43 590 1,000 1,943 1,943 1,000 Fund Transfers 000 - 486101 Transfer In- General Fund 0 0 10,750 0 10,750 10,750 000 - 486106 Transfer In- Special Events 169 3,109 0 0 0 0 TOTAL Fund Transfers 169 3,109 10,750 0 10,750 10,750 Miscellaneous 000 - 493617 Donations 0 0 0 0 0 0 000 - 497000 Misc. Income 0 2 0 0 0 0 TOTAL Miscellaneous 0 2 0 0 0 0 TOTAL REVENUES 212 3,702 11,750 1,943 12,693 11,750 271 of 278 9 -07 -2022 10:12 AM 615- HISTORICAL COMMITTEE CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGEXXXX3X PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET HISTORICAL COMMITTEE Supplies 609 - 521000 Operating Supplies 100 247 1,500 1,281 1,500 1,500 TOTAL Supplies 100 247 1,500 1,281 1,500 1,500 Operations Support 609- 534200 Printing & Binding 0 0 500 0 500 500 TOTAL Operations Support 0 0 500 0 500 500 Staff Support 609 - 535200 Awards 69 0 1,000 1,721 1,721 1,000 609 - 535300 Memberships 0 0 150 0 150 150 609 - 535500 Training /Travel 0 0 4,000 0 4,000 4,000 TOTAL Staff Support 69 0 5,150 1,721 5,871 5,150 Professional Services 609 - 541300 Other Consl /Prof Services 0 100 1,600 0 1,600 1,600 609 - 541500 State /County Fees 0 0 0 0 0 0 TOTAL Professional Services 0 100 1,600 0 1,600 1,600 Operating Equipment 609 - 571000 Furniture & Fixtures 0 0 0 0 0 0 609 - 571810 Event Banners 0 2,762 3.000 0 3,000 3,000 TOTAL Operating Equipment 0 2,762 3,000 0 3,000 3,000 TOTAL HISTORICAL COMMITTEE 169 3,109 11,750 3,001 12,471 11,750 TOTAL CULTURAL 169 3,109 11,750 3,001 12,471 11,750 TOTAL EXPENDITURES 169 3,109 272 of 278 11,750 3,001 12,471 11,750 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 273 of 278 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar ho general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter Adocument that establishes the city's governmental structure and provides distribution of powers and duties. |n order tobe implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting ao the legislative and policy-making bodof the City. CRM Client Resource Management -a type of software for tracking dutos, events, and clients. Debt Service Payments on debt made up of principle and interest following o set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified bylaw. Department Afunotiuna| group of the City with related activities aimed at accomplishing a major City service or program. Depreciation |n accounting, this isonnnoesh expense that reduces the value ufa capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount ofproperty taxes from the properties nn the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. 274 of 278 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 275 of 278 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 276 of 278 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 277 of 278 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 278 of 278 Agenda No. 14. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: Finance Subject: Resolution No. 22 -R -105 — Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, of ratifying the property tax increase reflected in the Adopted Budget for FY 2022 -23. (M. Browne /J. Walters) rM.WKWIT119LIU1 In accordance with the Local Government Code Section 102.007(c) with the adoption of a budget that will require raising more revenue from property taxes than in the previous year, a separate vote must be taken to ratify the property tax increase reflected in the budget. This vote must be separate from the vote to approve the budget or adopt the tax rate. GOAL To be in compliance with state regulations and to ratify the property tax increase reflected in the Adopted Budget for FY 2022 -23 COMMUNITY BENEFIT The increase in taxes will pay for new positions to address areas where workload is negatively impacting productivity. Additionally, new program expenditures will result in added capability to meet the mission requirements necessary to better serve our citizens. SUMMARY OF RECOMMENDED ACTION Staff recommends City Council ratify the property tax increase as voted on and approved with the adoption of the FY 2022 -23 Budget. FISCAL IMPACT The City Council hereby ratifies the budget will raise more total property taxes than last year's budget by $2,541,687 or 12% increase, and of that amount, $576,517 is tax revenue to be raised from new property added to the tax roll this year. RECOMMENDATION Staff recommends City Council ratify the property tax increase as voted on and approved with the adoption of the FY 2022 -23 Budget. Attachments Resolution 22 -R -105 RESOLUTION NO. 22 -R -105 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS RATIFYING THE PROPERTY TAX INCREASE REFLECTED IN THE ADOPTED BUDGET FOR FISCAL YEAR 2022 -23, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Local Government Code Section 102.007(c) states when a budget will require raising more property taxes than in the previous year a vote separate from adopting the budget or tax rate must be taken to ratify the property tax increase; and WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City ratify the property tax increase in accordance with the Local Government Code; and WHEREAS, the City Council has determined that it is in the best interest of the City to ratify the property tax increase. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby ratifies the budget will raise more total property taxes than last year's budget by $2,541,687 or 12% increase, and of that amount, $576,517 is tax revenue to be raised from new property added to the tax roll this year. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 13th day of September, 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50506221.1 - 2 - City Council Meeting: Department: Subject: BACKGROUND Agenda No. 15. CITY COUNCIL MEMORANDUM September 13, 2022 Finance Ordinance No. 22 -T -31— Conduct a Public Hearing and consideration and/or action approving an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the city of Schertz, Texas. Final Reading (B. James /J. Walters) At the August 9, 2022 regular session, the City Council, by record vote, established a proposed preliminary maximum tax rate of $0.4999, per $100 of value, with the M &O rate at $0.3519 and the I &S portion of $0.1.480. This rate was under the Voter - Approval rate but greater than the No- New - Revenue rate. On August 12, staff received a new Voter - Approval rate from the Guadalupe Tax Assessor Collector of $0.4968. Due to this change staff brought this change to council on August 23rd, where council set a new preliminary tax rate of $0.4950. This rate is under the new Voter - Approval rate and is greater than the No- New - Revenue rate. In accordance with Chapter 26.05(d) of the State's Property Tax Code, a governing body must hold a public hearing on the tax rate if the proposed tax rate exceeds the lower of the No- New - Revenue or Voter - Approval Tax Rate. In this case a hearing is required as the proposed rate does exceed the No- New - Revenue rate. A public hearing was held on August 23, 2022 regular session of City Council. A second public hearing was conducted, September 6, 2022. During the tax rate adoption process Council can approve a lower rate, however they will not be able to approve a rate higher than this without republishing the notices and holding additional public hearings. Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new preliminary rate was August 23, 2022 without calling special meetings or declaring an emergency. Per Sec 26.05(b) of the Tax Code, the tax rate can only be adopted with more than 60% of the votes in favor of the proposed tax rate. Since Schertz has 6 voting councilmembers, 4 members must vote in favor of the tax rate for it to pass. GOAL To adopt a tax rate in compliance with state statues and the City Charter. COMMUNITY BENEFIT The programs funded by this tax rate will provide additional benefits and service levels to the community. SUMMARY OF RECOMMENDED ACTION Staff recommends adoption of the tax rate of $0.4950 FISCAL IMPACT The proposed maximum rate maintains quality service to residents and businesses and provides growth in service offerings based on input staff received from Citizens and Council from Retreats, Community Meetings, Citizen Survey, and elections. The current property tax rate is $0.5121 per $100 valuation. The proposed maximum tax rate will be $0.4950 per $100 valuation. The M &O portion of the property tax rate will decrease to $0.3470 from $0.3517 per $100 valuation. The I &S portion will decrease to $0.1480 from $0.1604 per $100 valuation. This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate. The tax rate will effectively be raised by 9.4% and will raise taxes for maintenance and operations on a $100,000 home by approximately $42.40. RECOMMENDATION Staff recommends that the City Council approve Ordinance No. 22 -T -31 approving the Fiscal Year 2022 -23 Proposed Tax Rate on first reading. MOTION LANGUAGE: "I move that the property tax rate be increased by the adoption of a tax rate of 0.4950, which is effectively a 9.4% increase in the tax rate." Attachments Motion to Adopt Tax Rate Ordinance 22 -T -31 Motion to Adopt the Tax Rate: "I move that the property tax rate be increased by the adoption of a tax rate of 0.4950, which is effectively a 9.4% increase in the tax rate. "* * §26.05(b) of Property Tax Code, Steps Required for Adoption of Tax Rate ORDINANCE NO. 22 -T -31 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth the estimated necessary tax rate required to provide adequate revenues for the general use and support of the Municipal Government of the City of Schertz Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad valorem tax rate have been in all things complied with; and WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the 23rd day of August 2022 and a second Public Hearing was held on the 6th day of September 2022; and WHEREAS, after a full and final consideration, the City Council is of the opinion the tax rate and ad valorem tax appraisal roll should be approved and adopted; and WHEREAS, the taxes have been levied in accordance with the adopted 2022 -23 budget as required by state law; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The ad valorem tax appraisal roll and effective tax rate information as presented by the tax assessor for the tax year 2022, be and is hereby in all things approved and adopted. SECTION 2. This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate. SECTION 3. The tax rate will effectively be raised by 9.4% and will raise taxes for maintenance and operations on a $100,000 home by approximately $42.40. SECTION 4. There is hereby levied and assessed and there shall be collected for the tax year 2022 for the general use and support of the Municipal Government of the City of Schertz, Texas a total ad valorem tax of Forty-Nine Fifty Cents ($0.4950) on each One Hundred Dollars ($100.00) of valuation of property — real and personal — within the corporate limits of the City of Schertz, Texas, subject to taxation. The assessment ratio shall be One Hundred percent (100 %). SECTION 5. The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on $100.00 valuation for this city for tax year 2022 as follows: 1. 0.3470 for the purpose of maintenance and operation 1. 0.1480 for the payment of principal and interest on debt 2. 0.4950 total tax rate SECTION 6. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of the ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 7. This ordinance shall be in full force and effect from and after its passage, and it is so ordained. SECTION 8. Ad valorem taxes for the year are due and payable on October 1, 2022 and shall become delinquent after January 31, 2023. A delinquent tax shall incur all penalty and interest authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain delinquent on and after July 1, 2023, incur an additional penalty of 1.5% of the amount of the taxes, penalty and interest due, such additional penalty to defray the cost of collection as authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION 9. Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe. PASSED AND APPROVED ON FIRST READING THIS 6th DAY OF SEPTEMBER 2022. PASSED AND APPROVED ON SECOND READING THIS 13th DAY OF SEPTEMBER 2022. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary Agenda No. 18. CITY COUNCIL MEMORANDUM City Council September 13, 2022 Meeting: Department: City Secretary Subject: Guadalupe Regional Medical Center - Prescription Assistance report. (Mayor /Council /J. Riggs /M. Ishak) BACKGROUND On March 5, 2013, City Council approved an Interlocal Agreement with Guadalupe Regional Medical Center (the Hospital) relating to a prescription access program. This program offers assistance to qualified citizens of the city that enables them to purchase prescription medication at a significantly reduced price. The provision of a prescription assistance program is a public purpose and preserves and protects these qualified citizens' health and safety. The Hospital will provide prescription medications free of charge or at a low cost to citizens who qualify for assistance under the guidelines established by each drug manufacturer and as described to the City by the Hospital. The Hospital will comply with all federal, state, county, and City laws, rules, ordinances, and regulations which may affect the agreement. A written report will be provided by the Hospital to the City Council of the City on or about March 1 and September 1 of each year. This report will document that the payments made by the City have primarily benefited citizens of the City and will include such information as total number of resident patients served, number of prescriptions filled, retail dollar value of prescriptions, and sources of program funds. GOAL Continue to support the Prescription Assistance Program with Guadalupe Regional Medical Center. COMMUNITY BENEFIT The Hospital will provide prescription medications free of charge or at a low cost to citizens who qualify for assistance under the guidelines established by each drug manufacturer and as described to the City by the Hospital. SUMMARY OF RECOMMENDED ACTION Council to accept the Report Information. FISCAL IMPACT The fiscal impact to the City is $5,000 annually. This is a budgeted item. The City's contribution helps pay for the cost of administering the program. RECOMMENDATION Council to accept the Report Information. Attachments Report Exhibit A Report Information Guadalupe Regional Medical Center Prescription Assistance Program for Schertz Enrollees March 1, 2022 thru August 31, 2022 Total number of patients served by the program 816 Total number of Schertz residents served by the program 1 24 Total number of prescriptions provided by the program 17794 Retail dollar value of prescriptions provided by the PAP 1 $ 3,166,169.00 Retail dollar value of prescriptions provided to Schertz residents by PAP 1 $ 137,562.16 Number of prescriptions per Schertz patient per month 1 3.4 Average prescription retail price (3 month supply) per Schertz patient $ 838.80 Average annual retail prescription benefit per Schertz patient 1 $ 13,452.00 SOURCES OF PROGRAM FUNDS (ANNUAL) Schertz contribution to the program 1 $ 5,000.00 Seguin contribution to the program $ 5,000.00 Contributions to program by individuals $ 8,729.00 Payments by patients ($15.00 /month /patient) $ 101,698.00 Grants received for the program (I (ST. LUKE'S LUTHERIN MINISTRIES $ 15,500.00 united way, TOTAL REVENUE $ 135,927.00 TOTAL EXPENSES $ 352,590.00 TOTAL NET $ (216,663.00) NOTE: WE HAVE EXPANDED THE IMMUNIZASTION SERVICES FOR HEPATITIS, PNEUMONIA AND SHINGEL .S THIS PAST 6 MONTH FOR NO COST.