09-13-2022 MinutesMINUTES
REGULAR MEETING
September 13, 2022
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
September 13, 2022, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers,
1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit:
Present: Mayor Ralph Gutierrez; Mayor Pro -Tem Allison Heyward; Councilmember Mark
Davis; Councilmember Jill Whittaker; Councilmember Michael Dahle;
Councilmember David Scagliola; Councilmember Tim Brown
Absent: City Council Place 2 - Vacant
City City Manager Dr. Mark Browne; Assistant City Manager Brian James; City Attorney
Staff. Daniel Santee; Assistant to the City Manager Sarah Gonzalez•, Deputy City Secretary
Sheila Edmondson
Call to Order
Mayor Gutierrez called the meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of
Texas. (Councilmember Dahle)
Mayor Gutierrez recognized Councilmember David Scagliola who provided the opening prayer
followed by the Pledges of Allegiance to the Flags of the United States the State of Texas.
Presentations
. I.T. Professionals Day. (Mayor /IT Staff)
Mayor Gutierrez recognized the I.T. Director Myles Clauser and presented the I.T.
Professionals Day proclamation to him and the entire City of Schertz I.T. Department.
. H.R. Professionals Appreciation Day. (Mayor/H.R. Staff)
Mayor Gutierrez recognized the Manager of Human Resources Leann Latham and
presented the Human Resources Professionals Appreciation Day proclamation to her and
her staff.
City Events and Announcements
• Announcements of upcoming City Events (B. James /S. Gonzalez)
Mayor Gutierrez recognized Assistant to the City Manager Sarah Gonzalez who provided the
following information:
September 10 -25
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Annual Fall Clean -Up
8:00 AM -5:00 Daily
Saturday- Sunday, September 17 -18
Hazardous Items /Tires Drop -Off
8:00 AM -5:00 PM
Republic Services temporary collection point, 125 Pecan Drive, Schertz] 0: 00 -11:00 AM
Entry to the site is only available to residents during this city- sponsored fall clean -up event.
Please see the city's website at www.schertz.com for complete details.
Saturday, September 17
Ed- Zoo - Cation — Conservation of the Amazonian rainforest with San Antonio Zoo
10:00 -11:00 AM
Crescent Bend Nature Park
Paws in the Pool
Two Sessions — 12:00 -2:00 PM and 2:00 -4:00 PM
Pickrell Park
Friday, September 23
TML Region 7 Fall Meeting
Reception begins at 4:30 PM
Dinner & Program at 6:00 PM
Nimitz Hotel Ballroom at the National Museum of the Pacific War - 311 E. Austin Street,
Fredericksburg
Contact the City Secretary's office if you wish to attend, and please include your spouse if also
attending. Carpool to leave Admin Bldg 2 at 2:00 PM (It takes I hour and 30 minutes in good
traffic)
Friday- Saturday, September 23 -24
Read Before Bookstore Book Sale
10:00 AM -5:00 PM
Library Program Room located in the Children's Library
Bags will be sold for $5.00
For more information, contact the Library at 210 - 619 -1700
Saturday, September 24
Community Car Seat Check Event
9:00 AM — 2:00 PM
Schertz Playscape at Library
Saturday, September 24
"Get Prepped" Emergency Preparedness Block Party
10:00 AM — 2:00 PM
Schertz Municipal Complex
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Tuesday, September 27
Next regular scheduled Council meeting
6:00 PM
Council Chambers
Wednesday, September 28
SCUC ISD Legislative Advocacy Luncheon
11:30 AM
SCUC ISD Board Road, Central Office, 1060 Elbel Road
Please RSVP to City Secretary's office by September 13, 2022
Tuesday, October 4
Fall Regional Career Fair
10:00 AM — 2:00 PM
Schertz Civic Center Ballroom
As companies struggle to hire new employees amid the labor shortage, this collaborative effort
between New Braunfels, Seguin, & Schertz gives job seekers and employers alike broader
opportunities to connect and engage with interested and qualifying parties, all in one place. It
is the intention of the EDC's to generate a successful, accessible pool of qualified talent within
the region.
. Announcements and recognitions by the City Manager (M. Browne)
City Manager Dr. Mark Browne recognized I.T Director Myles Clauser and the entire LT
Department who work so hard keeping all our systems up and running.
City Manager Dr. Mark Browne recognized the HR Manager Leanne Latham and thanked
the HR Staff for all their hard work.
. Announcements and recognitions by the Mayor (R. Gutierrez)
No further announcements.
Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each person
should fill out the speaker's register prior to the meeting. Presentations should be limited to no
more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member
thereof. Any person making personal, impertinent, or slanderous remarks while addressing
the Council may be requested to leave the meeting.
Mayor Pro -Tem Allison Heyward recognized the following:
Richard Eads, 5523 Cypress Point -Mr. Eads stated His stated that the developers of Cypress
Point had designated in Block 1, Lots 1 -3 were for the HOA. Mr. Eads discovered that they do
not belong to the HOA and are commercial properties. Lot 1 was given back to the HOA
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recently, and the other two lots are commercial. He would like the city to speak to the
developer of Cyrpess Point and turn those two lots back to residential, and he has concerns
with the HOA Management.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with
one motion. There will be no separate discussion of these items unless they are removed from
the Consent Agenda upon the request of the Mayor or a Councilmember.
Mayor Gutierrez read Items # 1 -4 for the record.
Mayor Pro -Tem Heyward read Items# 5 -9 for the record.
1. Resolution No. 22 -R -84 - Consideration and/or action approving a Resolution by the
City Council of the City of Schertz, Texas authorizing an agreement for Provision of
Professional Services between the City of Schertz and the City of Schertz Economic
Development Corporation. (M. Browne /A. Perez)
2. Cancelation of the October 4, 2022, November 8, 2022, November 22, 2022, and
December 27, 2022 Council Meetings as well as scheduling a Special Meeting on
November 21, 2022 for the purpose of canvassing the results of the November 8,
2022 Election- Consideration and/or action canceling the October 4, 2022, November
8, 2022, November 22, 2022, and the December 27, 2022 City Council meetings due
to the National Night Out and the Texas Municipal League Conference in San
Antonio, the City of Schertz Election, Thanksgiving week and the Christmas Holiday
week; as well as scheduling a Special Meeting on November 21, 2022 for the purpose
of canvassing the results of the November 8, 2022 Election. (M. Browne/B. Dennis)
3. Resolution No. 22 -R -96 - Consideration and/or action approving a Resolution by the
City Council of the City of Schertz, Texas amending the Professional Services
Agreement with Cobb, Fendley & Associates, Inc., relating to Engineering Services for
the Woman Hollering Creek Wastewater Project. (B. James /K. Woodlee)
4. Resolution No. 22 -R -89 - Consideration and/or action approving a resolution by the
City Council of the City of Schertz, Texas authorizing an interlocal agreement with the
City of Midlothian, for cooperative purchasing services, and other matters in
connection therewith. (M. Browne /J. Mabbitt)
5. Resolution No. 22 -R -106 - Consideration and/or action approving a Resolution by the
City Council of the City of Schertz, Texas authorizing a Public Library Interlocal
Agreement with Guadalupe County. (S. Gonzalez/M. Uhlhorn)
6. Ordinance No. 22 -D -38 - Consideration and/or action approving an ordinance by the
City Council of the City of Schertz, Texas, providing that the Code of Ordinances of
the City of Schertz, Texas be amended by revising Article II, Section 86 -39,
Restrictions on Turning. Final Reading (B. James/K. Woodlee)
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7. Resolution No. 22 -R -88 - Consideration and/or action approving a Resolution by the
City Council of the City of Schertz, Texas authorizing a contract with Walsworth for
Schertz Magazine and Parks & Rec Fun Guide printing services. (S. Gonzalez/L.
Klepper)
8. Resolution No. 22 -R -95 - Consideration and /or Action approving a Resolution by the
City Council of the City of Schertz, Texas, Authorizing an Advance Funding
Agreement with the Texas Department of Transportation For Voluntary Local
Government Contributions to Transportation Improvement Projects with no Required
Match on System for FM 1518 Expansion (B. James /K. Woodlee)
9. Minutes — Consideration and/or action regarding the approval of the minutes of the
meeting of August 23, 2022. (B. Dennis /S. Edmondson)
Mayor Gutierrez asked Council if there were any items they wished removed for
separate action. Mayor recognized Mayor Pro -Tern Heyward who requested that
Agenda Item # 2 to be removed for separate discussion, Mayor Gutierrez asked for a
motion to approve Agenda Items # 1 and #3 -9.
Moved by Councilmember David Scagliola, seconded by Councilmember Tim
Brown to approve Consent Agenda Items #1 and 3 -9.
AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Tim Brown
Passed
Discussion and Action Items
2. Cancelation of the October 4, 2022, November 8, 2022, November 22, 2022, and
December 27, 2022 Council Meetings as well as scheduling a Special Meeting on
November 21, 2022 for the purpose of canvassing the results of the November 8, 2022
Election - Consideration and/or action canceling the October 4, 2022, November 8, 2022,
November 22, 2022, and the December 27, 2022 City Council meetings due to the National
Night Out and the Texas Municipal League Conference in San Antonio, the City of Schertz
Election, Thanksgiving week and the Christmas Holiday week; as well as scheduling a Special
Meeting on November 21, 2022 for the purpose of canvassing the results of the November 8,
2022 Election. (M. Browne/B. Dennis)
Mayor Gutierrez recognized Mayor Pro -Tem Heyward who requested this Item #2 to be
removed from Consent Agenda and placed in Discussion.
Mayor Pro -Tem Heyward asked why are we approving these same dates every year on the
Master Calendar only to cancel them later in the year. She stated we can figure out the dates
listed above before the Master Calendar is approved and cancel those Council Meeting dates
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before placing on the Master Calendar.
Mayor Gutierrez asked for a motion to approve to not put these dates on the Master Calendar
moving forward.
Moved by Mayor Pro -Tem Allison Heyward, seconded by Councilmember Jill
Whittaker
AYE: Mayor Pro-Tern Allison Heyward, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Tim Brown
Passed
10. Ordinance No. 22 -T -39 - Consideration and/or action approving an ordinance by the
City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year
2021 -2022 Budget to adjust personnel budgets, repealing all ordinances or parts of
ordinances in conflict with this ordinance and providing an effective date. First
Reading (M. Browne /J. Walters)
Mayor Gutierrez read the following into to record:
ORDINANCE NO. 22-T-39
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR
2021 -2022 BUDGET TO ADJUST PERSONNEL BUDGETS, REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS
ORDINANCE; AND PROVIDING AN EFFECTIVE DATE
Mayor Gutierrez recognized Finance Director James Walters who explained the need
to adjust the FY 2021 -2022 personnel budgets. It is the last quarter of the fiscal year
and there were some unexpected changes that we have to adjust for at the end of the
year. Some changes included deployments and changes of personnel turnover or
vacancy.
Mayor Gutierrez asked for a motion to approve Ordinance No. 22 -T -39.
Moved by Mayor Pro-Tern Allison Heyward, seconded by Councilmember Jill
Whittaker
AYE: Mayor Pro-Tern Allison Heyward, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Tim Brown
Passed
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11. Resolution No. 22 -R -100 - Consideration and/or action approving a Resolution by the
City Council of the City of Schertz, Texas, authorizing the City Manager to issue a
purchase order(s) for the purchase of various vehicles /equipment as part of the FY
2022 -2023 Vehicle /Equipment replacement program. (B. James /S. Williams /C.
Hernandez)
Mayor Gutierrez read the following into record:
RESOLUTION NO. 22-R-100
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING EXPENDITURES IN AN AMOUNT NOT TO
EXCEED $1,602,697 FOR THE FY 22 -23 VEHICLE/EQUIPMENT
REPLACEMENT PROGRAM
Mayor Gutierrez recognized Fleet Manager Chris Hernandez who presented a
PowerPoint presentation on the FY2022 -2023 Vehicle /Equipment Replacement
Program.
The overview included:
* 10 -Year Replacement Plan
o FY 2022 -2023 Vehicle Replacement List
• Vehicle Acquisition
- Vendors
Goals and Objectives
Maintain replacement /acquisition strategy in place for all City owned assets
. Seek the lowest acquisition cost while meeting the needs of Departments
. Utilize vendors participating in Purchasing Co -ops for better buying power
- Council approves Resolution 22 -R -100
Councilmember Whittaker asked what is the savings to the city vs. purchasing items
not going through the Buyboard vendors. The savings are approximately 20 % -30% by
using purchasing co -ops.
Mayor Gutierrez asked for a motion to approve Resolution 22 -R -100.
Moved by Councilmember Tim Brown, seconded by Mayor Pro -Tem Allison
Heyward
AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Tim Brown
Passed
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12. Texas Municipal League Intergovernmental Risk Pool Board of Trustees
Nominations - Consideration and/or action nominating Board of Trustees Candidates
for Places 6 through 9. (Mayor /Council)
Mayor Gutierrez recognized Deputy City Secretary Sheila Edmondson who presented
information on the TML Intergovernmental Risk Pool Board of Trustee Nominations
Ballot.
On August 24th, 2022, at the NEP Workshop Mayor's Meeting, a discussion was held
about the candidates on the TML Risk Pool Ballot. NEP Mayors agreed on the
selections for Place 6 and Place 7, but were unfamiliar with the candidates for Place 8
and Place 9. Mayor Mary Dennis, City of Live Oak is familiar with many of the
candidates running for Place 8 and Place 9 and made recommendations for Place 8 and
Place 9.
The following nominations are:
Place 6- Allison Heyward, Mayor Pro -Tem, City of Schertz
Place 7- Mary Dennis, Mayor, City of Live Oak
Place 8- Marian Mendoza, City Administrator for the City of Helotes
Place 9- Opal Mauldin- Jones, City Manager for the City of Lancaster
Mayor Gutierrez asked if there was a motion from the floor. Councilmember Whittaker
nominated the following and authorized Mayor Gutierrez to cast the ballot on behalf of
the City of Schertz.
Place 6- Allison Heyward, Mayor Pro -Tem, City of Schertz
Place 7- Mary Dennis, Mayor, City of Live Oak
Place 8- Marian Mendoza, City Administrator for the City of Helotes
Place 9- Opal Mauldin- Jones, City Manager for the City of Lancaster
Moved by Councilmember Jill Whittaker, seconded by Councilmember Tim Brown
AYE: Mayor Pro-Tern Allison Heyward, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Tim Brown
Passed
Public Hearings
13. Ordinance No. 22 -T -30— Conduct a Public Hearing and Consideration and /or action
approving an Ordinance adopting a budget for the fiscal year beginning October 1,
2022, and ending September 30, 2023, in accordance with the Charter of the City of
Schertz, Texas; providing for the filing of the Budget; providing that this Ordinance
shall be cumulative of all Ordinances; providing a Severability Clause; and providing
an Effective Date. Final Reading (B. James /J. Walters)
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Mayor Gutierrez read the following into record:
ORDINANCE NO. 22-T-30
AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2022, AND ENDING SEPTEMBER 30, 2023, IN
ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ,
TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
Mayor Gutierrez recognized Finance Director James Walters who presented the
following PowerPoint presentation on the proposed budget.
Proposed Budget
Operating Funds
Proposed Expenditures
General Fund
$44,376,036
Tax I &S Fund
8,686,248
Water & Sewer Fund
26,850,237
Capital Recovery Water
44,000
Capital Recovery Sewer
52,500
Drainage Fund
1,439,807
EMS Fund
11,719,662
SEDC
10,0501960
Roadway Impact Fee 1
51000
Roadway Impact Fee 2
55,000
Roadway Impact Fee 3
51000
Roadway Impact Fee 4
31000
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Proposed Budget
Special Revenue Funds
Proposed Expenditures
Special Events Fund
$24,000
PEG Fund
601000
Hotel Occupancy Fund
272,915
Park Fund
1251000
Tree Mitigation
701000
Library Fund
22,200
Historical Committee
111750
Proposed Budget
Total Budget Proposed Expenditures
Operating Funds $103,2871450
Special Revenue Funds 585,865
Total Budget
FY 2022 -23 Budget
New Positions — 32
Additional Road Funding
$103,873,315
Trail Funding
Replace Police Records Management
System
Building 27 Parking Lot
Other Small Programs
Mayor Gutierrez opened the public hearing, no one spoke, the Mayor closed the public
hearing and opened the discussion to City Council. No one spoke, so the Mayor asked
for a motion to approve Ordinance 22 -T -30.
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Moved by Councilmember Tim Brown, seconded by Mayor Pro -Tem Allison
Heyward
AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Tim Brown
Passed
14. Resolution No. 22 -R -105 — Consideration and/or action approving a Resolution by the
City Council of the City of Schertz, Texas, of ratifying the property tax increase
reflected in the Adopted Budget for FY 2022 -23. (M. Browne /J. Walters)
Mayor Gutierrez read the following into record:
RESOLUTION NO. 22-R-105
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS RATIFYING THE PROPERTY TAX INCREASE REFLECTED IN
THE ADOPTED BUDGET FOR FISCAL YEAR 2022 -23, AND OTHER
MATTERS IN CONNECTION THEREWITH
Mayor Gutierrez recognized Finance Director James Walters stated that this was a state
requirement. The State wanted everyone to be fully transparent about what the budget
would be and what we are pricing it to in relations to the property taxes.
Mayor Gutierrez opened up the Public Hearing, No one spoke, Mayor Gutierrez closed
the Public Hearing and opened it up for Council comments.
There were no comments from City Council, so Mayor Gutierrez asked for a motion to
approve Resolution No. 22 -R -105.
Moved by Mayor Pro -Tem Allison Heyward, seconded by Councilmember Tim
Brown
AYE: Mayor Pro-Tern Allison Heyward, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Tim Brown
Passed
15. Ordinance No. 22 -T -31— Conduct a Public Hearing and consideration and/or action
approving an Ordinance approving the appraisal roll; setting the tax rate; levying and
assessing general and special ad valorem taxes for the use and support of the municipal
government of the city of Schertz, Texas. Final Reading (B. James /J. Walters)
Mayor Gutierrez read the following into record:
ORDINANCE NO. 22-T-31
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AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE
TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD
VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL
GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING
THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
Mayor Gutierrez recognized Finance Director James Walters who provided a
PowerPoint presentation on approving the appraisal roll. Setting the tax rate, levying
and assessing general and special ad valorem taxes. Mr. Walters explained that this
ordinance will be setting the tax rate.
Tax Rate
No -New The tax rate which will generate the
same revenue for the city from property
Revenue: on the previous year's tax roll.
Voter Approval The rate if exceeded triggers an
automatic election on the tax rate.
Rate:
Current: The rate currently adopted by the City.
Proposed 'Max: The maximum rate set at which the final
adopted rate cannot exceed.
Tax Rate
Tax Rate Tax Rate Bill
Name per $100 Increase Increase
No- new - revenue $0.4526 - -
Voter Approval $0.4968 $130.29 9.8%
Proposed Tax Rate $0.4950 $124.99 9.4%
Mayor Gutierrez opened the Public Hearing, no on spoke, so he closed the Public
Hearing, and opened it up for Council comments. Councilmember Whittaker asked if
this tax rate will provide the funding for the budget they just passed. Mr. Walters stated
that this tax rate will provide the funding for the budget Council just passed.
Councilmember Whittaker made the motion that," I move that the property tax rate be
increased by the adoption of this tax rate of 0.4950, which is effectively a 9.4%
increase in the tax rate."
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Moved by Councilmember Jill Whittaker, seconded by Mayor Pro -Tem Allison
Heyward
AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis,
Councilmember Jill Whittaker, Councilmember Michael Dahle,
Councilmember Tim Brown
NAY: Councilmember David Scagliola
Passed
Roll Call Vote Confirmation
Mayor Gutierrez recognized Deputy City Secretary Sheila Edmondson who provided roll call
confirmation on Consent Agenda Items 1, 3 -9 and Agenda Items 2,10 -15.
Closed Session
Mayor Gutierrez read the following into record:
16. The City Council will meet in Closed Session in accordance with Section 551.074 of
the Texas Government Code, Personnel Matters, to discuss the direction to fill the City
Manager vacancy.
Mayor Gutierrez recessed the Regular Meeting at 6:50 p.m. into closed session.
Reconvene into Regular Session
Mayor Gutierrez reconvened into Regular Session at 7:24 p.m.
17. Take any action based on discussions held in Closed Session under Agenda Item 16.
No action taken.
Roll Call Vote Confirmation
Information available in City Council Packets - NO DISCUSSION TO OCCUR
18. Guadalupe Regional Medical Center - Prescription Assistance report.
(Mayor /Council/J. Riggs/M. Ishak)
Mayor Gutierrez mentioned Item 18 was an informational item and was provided in the
Council packets as well as can be found online.
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Requests and Announcements
. Announcements by the City Manager.
No further announcements.
P Requests by Mayor and Councilmembers for updates or information from staff.
None at this time.
. Requests by Mayor and Councilmembers that items or presentations be placed on a future
City Council agenda.
None at this time.
. Announcements by Mayor and Councilmembers
Mayor Pro -Tem Heyward attended two ribbon cuttings: American Loans and Spine and
Wellness Center,
Councilmember Whittaker attended the NEP Luncheon and Interview Committee
Meeting.
Adjournment
Mayor Gutierrez adjourned the meeting at 7:25 p.m.
alph utierrez, Mayor
ATTEST:
Sh ila Edmond on, Deputy City Secretary
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