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10-27-22 Agenda PacketSCHERTZ HISTORICAL PRESERVATION COMMITTEE SCHERTZ COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY, BUILDING #4 SCHERTZ, TEXAS 78154 A quorum of City Council maybe present Call to Order Introduction of New Members and Guests (P. Barnes) 1• New Members - • Becki Babcock • Bob Durham • Patrick Holmes • Christopher Hormel Discussion and/or Action Items 2• Minutes - Consideration and/or action regarding the minutes of the regular meetings of April 28, 2022 and July 28, 2022. (P. Perez) 3• By -Laws - Consideration and/or action regarding the approval of the By -Laws with changes. (P. Perez) 4• Fund Expenditures - Consideration and/or action regarding th submission of member expense vouchers and approval of fund expenditures. (P. Perez) 5• Book Sales Report - Consideration and/or action regarding book sales activities during the last quarter and other fiscal activities. (R. Wise) 6• Sub- Committee Reports - • History (R. Wise) October 27, 2022 Schertz Historical Agenda Page 1 New Business 7• Committee Meeting Frequency - Consideration and/or action regarding the frequency of the SHPC meetings from quarterly to monthly on the fourth Thursday of each month, except July, November, December. (P. Barnes) 8. Newsletter Discussion - Consideration and/or action regarding the continuation of a Remembrances newsletter. (P. Barnes) 9. Schertz Historical Picture Calendar - Consideration and/or action regarding a 2023 Schertz Historical Picture Calendar. (R. Wise) 10. Heritage Month Picnic - Consideration and/or action regarding a Heritage Month Picnic for March/April. (R. Wise) ii. 2022 2nd Annual Classic Car Show Recap - Report on 2022 2nd Annual Classic Car Show. (P. Perez) 12. 2023 3rd Annual Classic Car Show - Consideration and/or action regarding a 2023 Classic Car Show. Proposed date of Saturday, October 14, 2023. (P, Perez) 13. Committee Member Shirts - Consideration and/or action regarding Committee Member Shirts. (P. Barnes) • New shirts with new logo • Baseball caps Old Business 14. Schertz - Cibolo Cemetery Association Request - Consideration and/or action regarding the request by the Schertz - Cibolo Cemetery Association for a $2,000 grant to assist with purchase of State Historical Marker. (P. Barnes /M. Vazquez) • Form Sub - Committee • Develop policy for future requests October 27, 2022 Schertz Historical Agenda Page 2 15. Schertz Landmark Property/Heritage Neighborhood Designation Nominations - Consideration and/or action regarding Landmark Property/Hertiage Neighborhood Designation Nominations. • Dietz home on 3009 (R. Wise) • Beck home on Beck Street (P. Perez) • Form Sub - Committee (P. Barnes) Requests and Announcements 16. Request by Committee Members that items be placed on a future agenda. 17. Requests by Committee Members to the City Manager and Staff for Information 18. Announcements by Committee Members 19. Announcements by Chair /Co -Chair - (P. Barnes /P. Perez) • Announcement of next meeting November 17, 2022 • Strategic Planning Meeting - 2023 Vision/Goals • No December meeting • Holiday Dinner - Local restaurant with spouse /guest Adjournment CERTIFICATION I, CYNDI SIMMONS, ADMINISTRATIVE ASSISTANT, CITY MANAGEMENT OFFICE, OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 21 ST DAY OF OCTOBER, 2022 AT 3:00 PM, WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Cyndi Simmons I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF .2022. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 -619 -1030. October 27, 2022 Schertz Historical Agenda Page 3 Request from the Schertz - Cibolo Cemetery Association to the SHPC: The Schertz - Cibolo Cemetery (through its Association) has been approved by the Texas Historical Commission (THC) to receive a State Historical Marker. This will be a significant event for the City of Schertz and surrounding communities. The marker will memorialize the significance of the initial farmworker families who moved to this area in the early 1900's and helped in the establishment of the small farming communities of Cibolo, Marion and Schertz. This cemetery had previously been recognized by the Schertz Historical Preservation Committee and the City of Schertz as an Historic Ancestral Resting Place. Mayor Ralph Gutierrez has been kept informed regarding our consultations with the THC and, on behalf of the city, is greatly supportive of the achievements we have made. The additional vehicular and pedestrian traffic generated by the new Marker will increase patronage to local businesses which, in turn, adds tax revenue. His intent is that city funding should be made available in the subsidizing of the Marker. For us, the Marker will be the beginning of elevating the cemetery to a true historic burial park. We plan to create a cemetery trail and add informational storyboards regarding the people in the cemetery and their stories. The cost for the Marker and steel post is $2,000. We humbly request a grant from the SHPC for this amount. In turn, we will promote the SHPC and the City of Schertz as major benefactors on our FB page, Website and on the dedication program at the unveiling of the marker. Should the Preservation Committee desire to donate at the $5,000 level, a permanent sign would be placed documenting the generosity of the Committee. We are working on the unveiling to be a city- wide event. The officers of the SCCA thank you, Bertha Luna Vice President Mishie Gomez Secretary Velma Navejar Treasurer Miguel Vazquez President SCHERTZ HISTORICAL PRESERVATION COMMITTEE THURSDAY, APRIL 28, 2022 6:30 PM MEETING MINUTES Committee Members in Attendance: Daniel " Frenchy" Bourgeois Jesse Gonzales Paul Ringenbach Dean Weirtz Rosalyn Wise Committee Members Absent: Patricia Barnes Tricia Whitman Richard "Monty" Gonzalez Judy Womack City Representatives in Attendance: Brian James Cyndi Simmons CALL TO ORDER Meeting called to order at 6:36 PM by Chair Frenchy Bourgeois. INTRODUCTION OF GUESTS No guests present. PRESENTATIONS: Pete Perez Judith Williams Dr. Miguel Vazquez • Presentation to the Chairman — Dean Weirtz "This letter is written in recognition of contributions of Major Daniel Bourgeois to the advancement of the Schertz community, heritage, and legacy while a member and leader of the Scherer Historical. Preservation Committee from 2019 to 2022. Major Bourgeois volunteered his ,"ime and talents, becoming a committee member in May of 2019. He immediately proved his,enthusiasm for advancing the Committee's goals by volunteering to lead subcommittees on publications and corrfmunity exposure initiatives. He quickly achieved the support and cooperation ,of his fellow, committee members so much so that in 2020, his peers voted him Chairman of the Committee. As Chairman, he led the Committee to new heights. He carried the business of the Committee through its most difficult period as the COVID 19 pandemic created real challenges with regards to the project promotion and membership retention. He led the Committee by, example as the first to volunteer for volunteer projects and involvements such as the city's open house and collection of like- minded newsletters and special edition historical articles. He developed liaisons with the Schertz Public Affairs office that resulted in publication of record numbers of Committee - produced historical articles, reaching thousands of city residents. Major Bourgeois proposed and led the planning and execution of the city's first annual classic car show which proved to be a tremendous success. Major Bourgeois achieved such success by maintaining close liaison with city of Schertz leadership to include the mayor and all city councilmembers. His leadership style is such that the organization members feel comfortable and at ease when dealing with him. He is a true leader who has made a significant difference in the improvement of the status of the Preservation Committee." -- Dean Weirtz Page 1 of 8 In addition to those remarks, Dean, on behalf of the entire committee, presented Frenchy with a plaque that summarizes our feelings. The plaque reads, "The Schertz Historical Preservation Committee hereby recognizes Daniel Bourgeois for his outstanding leadership and many contributions to the Committee from 2019 to 2022." Frenchy thanked the Committee and expressed that it has been a real honor to serve and has had fun doing so. DISCUSSION AND /OR ACTION ITEMS: 1. Minutes — Consideration and /or action regarding the approval of the minutes of the regular meeting of February 10, 2022. Motion made by Dean Weirtz and seconded by Rosalyn Wise to approve the minutes as written. Motion passed unanimously. 2. Fund Expenditures — Consideration and /or action regarding the submission of member expense vouchers and approval of fund expenditures. • None reported. 3. Book Sales Report — Consideration and /or.actionregarding book sale activities during the last quarter and other fiscal activities. • One yellow book was sold last quarter =- $13.85 ($15.00 total, but $1.15 goes to the city). • Rosalyn Wise reports that she bought a brown book at the visitor's center recently. Dean Weirtz remarked thatthe sale has Yet't6 be/recorded. 4. Publication of the Spring 2022'Committee Newsletter and the Remembrances Special Edition Article 2022 -2 — Consideration and /or action - regarding the-,publication of the Committee Spring 2022 Newsletter and the Remembrances Special Edition Article 2022 -2. • Dean Weirti reported that corrections,. -were submitted and have been made to the publications. • Motion made, by Judith Williams'and Pete Perez 'seconded to approve the newsletter and the remembrance article. Motion'passed unanimously. 5. Schertz Landmark Property /Heritage-Neighborhpod Designation Nominations — Consideration and /or action regarding 'Schertz Landmark Property /Heritage Neighborhood designation nominations. • No new nominations reported. 6. Consideration of a "Time Capsule" for development by the SHPC —Consideration and /or action regarding the development of a "Time Capsule ". • Dean Weirtz reports that a subcommittee was formed in early 2021. The subcommittee came to the conclusion as to what general content of the time capsule would be and brought it to the Committee. We've briefed it at the Committee twice at two different meetings and it was approved as outlined by the subcommittee. We've received only two inputs from the general public and the rest has been set forth in the outline of social, political, and economic issues. It's ready to be placed. We advertised we would accept submissions until June before placement so we'll stick to that date sometime in June to put it in place. • Rosalyn Wise has some things she forgot to bring today so she will take them to his house. • Frenchy Bourgeois also commented that it has been advertised in the magazine and Dean Weirtz reports that nothing has been submitted due to those advertisements. Page 2 of 8 o Rosalyn Wise asked if we could still get the aerial photo of 1 -35 as it is now and Frenchy Bourgeois that he could still get that done. Discussion ensued. 7. Amendment Considerations to the Committee Bylaws —Consideration and /or action regarding the amendment of the Committee bylaws. (Note: At this point, Frenchy's comments became difficult to hear.) • Frenchy Bourgeois presented the edits that were recommended. • 2.1— Mission Statement. Dean Weirtz advises that the mission statement can be found in the ordinance that designates three areas of interest, 06 -R -35. • 3.1 — Pete Perez suggested to add "as approved by..." Brian James advised that membership is approved by City Council. • Dean Weirtz commented regarding membership. We're missing 5 members from the membership roll. For those who don't know, new members come to us from applications submitted to the City Secretary. One that was submitted had actually applied for a different committee and they switched him to our committee which didn't really strike well because we're in need of people who are really motivated to be interested in what we'redoing here. We even talked about the fact that we should interview prospective members to find out, 1) How active do they really want to be and 2) Do they have any interest in our committee. Thus, we're just not an experimental period for people to decide whether they want to stay with us or not. Maybe we could make a recommendation to Brenda Dennis that we have a comment period available for us to talk with potential applicants. • Rosalyn Wise asked Brian James, do we only get to select once per year? Brian answered, no, the way the city has done it in the past is we've had all the boards and c commission members expire at the same time at the beginning or end of May and we'd hold a volunteer fair and try to get a large pool of applicants and try to appoint then. But then what happens is that people resign mid -year and they'll go back to people who didn't get appointed or new people. The plan now J's to stagger those because one of the issues is that it's too many people on boards and commissions for Council to look at and they're going to stagger every 3 months some of the boards and commissions expiration dates. To Dean's point, this, is something we've talked about with Council because it's a problem. What happens is that somebody applies for a particular board, i.e. EDC, and there isn't a' spot available and in trying to get this person who is interested in volunteering, they suggest another board or commission. The problem with that is that person, doesn't necessarily have an interested in historic preservation or the parks board and often they'll say they'll try it, but then they find they don't have as much of an interest or commitment or necessarily put in the work that's needed. We've conveyed this issue to Council and let them know we'd like to interview the applicants before Council appoints. Brian James also commented that it's frustrating and disappointing that somebody gets appointed, doesn't really have an interest, and attends one meeting and then resigns. o Rosalyn Wise further commented that we can have 14 members for the Committee. Dean Weirtz responded that last summer is when we got the big flux of five new members and they're gone because he thinks they just didn't have the interest. Whatever the number, if we have dedicated, devoted members that would be great. 14 members risks losing people because it's hard Page 3 of 8 to find 14 dedicated people. Brian James responded that while he appreciates the concept but that they've always been welcoming for folks attending the meetings but necessarily have to serve on the committee. We're struggling to find a big number and may do better with a smaller number of more committed folks and then somebody who's interested can come to the meeting and can contribute. • Rosalyn Wise asked how we invite people to our meetings. Brian James responded that the Committee needs to be ambassadors for the Historic Preservation Committee. We do that as staff when we talk to folks. • Dean Weirtz remarked that he likes the idea of lowering the number on the Committee which we could do by writing a- letter to Council indicating that we would appreciate having our number lowered for membership to whatever we would agree to — 7 or 8 — so we don'llhave to deal with this issue and the City doesn't have to deal with the issueof routinely having to replace our 14- member quota. If we have the right people,-it makes�us assured that we're going to have a meeting every time where we can vote. • Paul Ringenbach remarked that it doesn't say we.`have to have 14, it just says there shall be no more than 14 so we could have 7 members. • Dean Weirtz responded that the resolution says, "14- member Committee" and that we would petition the Council to change the provision:. • Rosalyn Wise asked if we could determine the number amongst ourselves. • Brian James remarked that we can change the Resolution by making a recommendation to change it and Council can approve. We've changed things about other boards and commissions in the past. It's not intended to be this "set in stone magna carta" — it's more of a living document that can be changed. Just make the recommendation and he's sure that Council is going to show deference to the Committee. • Jesse Gonzales commented that if you go too small, do you risk not having a quorum if somebody's out. o Judith Williams commented that she recommends we have nine members unless there are more committed individuals. o Motion made by Rosalyn Wise and Judith Williams seconded to set the number of committee members to nine members. Motion passed with six ayes and one nay. Jesse Gonzales opposed because we already have a set 14 members and we've never had 14 — it's just a number. o Frenchy Bourgeois will submit something to City Council to make this change. 3.2 — Members shall be volunteers... changed to will be. 3.5.a — Change Appointed members shall be no more than 14 to shall be no more than nine. 3.5.b —Jesse Gonzales asked why we have non - appointed members. Frenchy explained that they provide input to the committee and have interest in the committee, however, because they are not a resident of Schertz, they are unable to serve as an appointed member. He asked how many non - appointed members we have and Dean Weirtz answered, Tricia Whitman, Judy Womack, and Miguel Vazquez. They all have an interest in the committee and would like to participate. 4.3 -- Rosalyn Wise would like to see this wording be changed to "whoever is present at a meeting is the quorum" and voting can be done. Dean Weirtz replied that the Page 4 of 8 Committee operates under the Rules of Order that require a majority of the membership to be present to take votes. Rosalyn Wise asked if we could get a hard copy of the Roberts Rules of Order for the Committee to have on hand at meetings to reference. Jesse Gonzales added that he's on other committees and you need some kind of quorum. Judith Williams also added what if we included an additional statement in this paragraph to say something to the effect that special sessions can be called for special events. For example, if we were to meet in July or August for the October Car Show, that would be a special session and everyone would be aware of that. Rosalyn Wise also commented that they tried to have a Time Capsule meeting and couldn't get anyone to agree on a date so they didn't have a meeting. Dean Weirtz responded that they had the initial meeting of the subcommittee in which we outlined what the capsule would consist of and then brought it to the full Committee here twice in April, so there was plenty of discussion and two votes by the Committee to approve what would be the content of the capsule. Jesse Gonzales asked if a subcommittee would also be bound to the quorum rule. Dean Weirtz answered that the subcommittee is only a recommendation body for the full Committee. o Discussion regardingthe necessity of a parliamentarian for the Committee. After discussion, it was decided that a hard copy of the Roberts Rules of Orders will be ordered for the Committee to -have on hand as well as an electronic copy. • 5.4 — Term of office discussion. Changed to term of elected officers and committee members will be one (1 )calendar year term`fortheir duties and roles. • 5.5 — Officers and committee members shall 'not' jointly or individually enter into any legally binding contract on behalf of,the Committee. Discussion ensued. Brian James confirmed that any contract between the City and another entity, such as the school district, would go through the Gity and an ILA (inter.local agreement) would have to be drawn up, to cover the contract. Rosalyn Wise asked if the Committee participates or does anything outside /of;the Committee, we have to get the City's approval to do that particular project /event? Brian James responded that the intent of it is that the Committee cannot enter into -a contract. You can buy items up to a certain amount but the Committee can't enter into a contract. If the Committee wants to do something that requires a contract it would need to be approved by the City. It can be sent to him to submit to Council. Jesse Gonzales asked about the t -shirts and trophies for the car show and if he should have gone through the City. Brian James answered that yes, it probably should have gone through the City and should next time. • 6.1 — Addition of "Represent the Committee at City of Schertz City Council meetings, activities, etc. as needed." Dean Weirtz commented that we don't want to have to oblige the chairperson or the vice - chairperson to go to every City meeting, but if appropriate. Rosalyn Wise commented that she didn't mean it to be that way, just a general statement that if we're invited that we represent our Committee, not at every City Council meeting. We were asked to represent at the Main Street, so we participate when asked. • 6.2.b.iv — Change wording to read "Gather data and prepare the Committee's Annual Report as an executive summary to the City subsequent to the January Committee meeting." • 7.2 — Change the appointed committee member that leads a sub - committee to be referred to as "Coordinator" Page 5 of 8 • Revisited 14.4.11b — Discussion regarding procedure for removing members from the Committee. Brian James remarked that City Council appoints and ultimately should be the ones to remove a Committee member based on the Committee's recommendation. • Article XV — Dean Weirtz explained the wording for removing City Council's approval from this section. The Texas Administrative Code sets forth the requirements for designating historic properties within the State of Texas. They set forth provisions that require municipalities to define special districts. Brian James and Dean have talked about this many times back in 2019. At that time, the legislature in the state came out with a House Bill 2496 which gave us pause. Up to that point, we were bringing all our recommendations to City Council for designating heritage neighborhoods and landmark properties. In 2019 when this additional provision- for the state code was passed, the staff took the language that they had in our City code out that required our recommendations to go to City Council. They'did that because we didn't want to make a fuss about what we were doing in the ,City because if they challenged us — anybody from the county level to the state level — they could tell us to stop and disregard what we've done thus far. So, we need to get that out of our bylaws — the fact that we send these recommendations to City Council for approval. Our Committee can designate properties as long as staff continues to agree. It will be ani- honorary designation as it always has been. Otherwise, if we have to follow the state's requirements, we're going to have to provide the rules that are set forth in the Secretary of the,interior's rules for the amendments to the exterior of properties and properties that are in these districts have to abide by that. With Brian's experience in other towns and cities who have that such as San Antonio, they have a difficult time with the ownerships of those properties and the restrictions and we don't want that in our City. He recommends that we still take to City Council for their approval of the honorary designation. o Jesse Gonzales asked why these things we're deleting were in the bylaws to begin with? Dean Weirtz replied that we didn't take some things into consideration when the bylaws were last revised. Then it came to our attention that the Texas Code said something different. o Brian James affirmed Dean's remarks that we didn't want to unintentionally impose,restrictions on properties so we said we would make the designations more of an honorific designation. * Paul Ringenbach suggested that instead of calling it an historic neighborhood, should we actually call it "Honorary Historic Neighborhood ". Brian James replied that he's not sure that it matters in that regard. We can work with the City Attorney,to work on the wording to make it clearer. Dean Weirtz remarked that we may not want to do too much coordinating with the City Attorney — they sometimes take the hard road and start talking about facing a lawsuit. • Frenchy Bourgeois called for a motion to pass the bylaws with the modifications discussed. Jesse Gonzales motioned and Judith Williams seconded to accept the bylaws as written with the modifications discussed at this meeting. Motion passed unanimously. 8. Nominations and Vote for Committee Officers — Consideration and /or action regarding nominations and voting for Committee Officers. • Rosalyn Wise would like to nominate Judith Williams as Chairperson of the Committee and has received her permission. Dean Weirtz seconded. Motion passed unanimously. Page 6 of 8 • Rosalyn Wise would like to nominate Pete Perez as Vice - Chairperson of the Committee and has received his permission. Judith Williams seconded. Motion passed unanimously. • Rosalyn Wise thanked Frenchy and Dean for serving as Chair and Vice - Chair. • Judith Williams also commented and thanked Frenchy for being our Chairperson. 9. Expected Future Committee Involvements /Mission Pursuits — Consideration and /or action regarding future Committee involvements /mission pursuits. • Car Show: • Dean Weirtz remarked that this is where we bring up the car show. If there's going to be a car show, we need to begin planning. • Rosalyn Wise commented that she was told /that the Mayor does want us to have the car show this year. • Dean Weirtz replied that everyone knows his position on this — not meeting the mission that we are appointed, salhe's apposed to the car show. He first and foremost asks the newly appointed Chairperson and Vice - Chairperson if they are behind the car show. Judith Williams responded,that she is committed to put on another car show this year. Pete Perez also responded that he is committed 100% and he has spoken with the Mayor and he is forit and we can proceed with the planning. • Dean Weirtz would like to remind the two officers that we surveyed the membership for volunteers for positions on the subcommittee and we got one volunteer and no others. We need to have volunteers to carry this out. 10. Subcommittee Reports • Historian —,Rosalyn Wise reports that she is planning the "Looking Back" articles for Schertz magazine 2023. Dean Weirtz has given her some material and she's looking for people who've lived in Schertz since the 60's and 70's to provide information on how Schertz was back then. She's given some information to Pete Perez that he can tweak on. Dean Weirtz h8 also given her contact information for others who have lived in Schertz that may provide information for the articles. She's also going to reach out to Tricia Whitman for 'another article on Native Americans. She'd like to thank Paul Ringenbach for verifying,her data before it went into the magazine. • Outreach — Dean Weirtz reports that we had Easter greetings sent to us from our sister history society in France and this month they are providing their community an exposition from their history from 1972 -2022. They sent us a miniature poster that they will be using for that event with an invitation. He also reports that he's continued to attend the Main Street Committee meetings and that committee is now working with a contractor to put forth a final plan for the amenities on Main Street. This is a long -term project. REQUESTS AND ANNOUNCEMENTS: 11. Request by Committee Members that items be placed on a future agenda. • Car Show 12. Requests by Committee Members to City Manager and Staff for information. • Robert's Rules of Order book and digital version. 13. Announcements by Committee Members Page 7 of 8 • Jesse Gonzales reports the Knights of Columbus celebrated 50 years of service to the Schertz community and he was able to persuade the Mayor to have the Council issue them a Proclamation of Congratulations and was able to get an article into the Schertz Magazine also congratulating them for 50 years in Schertz. Dean Weirtz asked Jesse for a copy of the article to be included in the next Remembrances newsletter. • Dean Weirtz announced that we had a completion of a restoration project in our heritage neighborhood on 1st Street. There was an overgrown area that covered our plaque and Parks & Recreation landscaped the area so it's much better. A thank you note was sent to the City for that work. • Dean Weirtz announced that another landscape project is underway at the Kramer House. ADJOURNMENT Pete Perez motioned and Dean Weirtz seconded that the meeting be adjourned. Motion passed unanimously and meeting was adjourned at 8:40 PM, Page 8 of 8 SCHERTZ HISTORICAL PRESERVATION COMMITTEE THURSDAY, JULY 28, 2022 6:30 PM MEETING MINUTES Committee Members in Attendance: Patricia Barnes Sue Boissoneault Jesse Gonzales Patrick Naughton Paul Ringenbach Dr. Miguel Vazquez Committee Members Absent: Tricia Whitman Judy Womack City Representatives in Attendance: Brian James Cyndi Simmons CALL TO ORDER Meeting called to order at 6:30 PM by Vice Chair Pete Perez Robert Durham Pete Perez Roz Wise INTRODUCTION OF NEW MEMBERS Robert Durham, Patrick Naughton, and Sue. Boissoneault, and Jill Whittaker introduced themselves. DISCUSSION AND /OR ACTION ITEMS 1. Minutes — Consideration and /or action regarding the approval of the minutes of the regular meeting of April'28, 2022. The minutes were not distributed in advance; therefore, it was agreed to table approval of April 28, 2022 minutes to allow more time for review. 2. Fund Expenditures- -Consideration and /or action regarding the submission of member expense vouchers and approval of fund expenditures. • Pete Perez reports'that he is requesting to spend $1,030.50 on 30 trophies for the car Show, • Jesse. Gonzales sent an email to everyone regarding the purchase of the car show t- shirts,'$ .50 per shirt,x 130 shirts for a total of $1,625.00. • Patricia Barnes,passed out a packet with a process flow for invoicing. 3. Book Sales Report — Consideration and /or action regarding book sale activities during the last quarter and other fiscal activities. • Roz Wise reports that she went to the various locations where the books are sold and there haven't been any books sold. The yellow books are sold out and there are no more copies available. She distributed books to each location — library (7 books), visitor's center (5 books), and the city admin building (4 books), and she has 11 at her home for a total of 27 books. There are still 2 boxes of 19 each at the Purchasing Department with Jerry McFarland. Page 1 of 6 • We need to order more books. Dean Weirtz sent Roz an email indicating the last time books were ordered, he ordered 300 yellow books and 100 brown books. Dean Weirtz also gave her the thumb drive with the information from each book. o Patricia Barnes asked what the difference is between the brown book and the yellow book. Roz replied that the brown book is called "a photo history" and the yellow book is more written information. Patricia asked how long ago they were printed and how long did it take to sell 300 books? • Roz Wise remarked that the photo book is $25 and the yellow book is $15 and she believes that's why the yellow book sold out faster. Dean Weirtz advised her that the quality of the brown book is better — hardcover, quality of paper, etc. • Miguel Vasquez suggested that we update the yellow book with additional information since the printing of this book. • Roz Wise asked if someone would like to look at this project. Patrick Naughton offered to take on this project. • Jesse Gonzales suggested that we check with Randolph Air Force Base to see if they'd like to keep copies on hand: • Patricia Barnes suggestedAwe,eould check with realtors to see if they would be interested in purchasing them`and giving out to new residents. • Patrick Naughton suggested advertising on social media. • After Brian James-arrived at the meeting, discussion went back to the books. Roz Wise asked about the accounts for the book sales. Brian James advised we would need to check int0t. She_also.had been told that for every sale of the $15 book, $1.13 goes back to\the city.. Brian James advised that he believes that the remainder goes into the SHPC account. The amount the city replenishes in the accounf"i after- taking irito`corrsideration receipts of book sales. 4. Publication of the Summer 2022 Committee Newsletter and the Remembrances Special Edition Article 2022 -3 — Consideration and /or action regarding the publication of the Committee Summer 2022 Newsletter.and the Remembrances Special Edition Article 2022 -3. • There was no newsletter or Remembrances Article published, so no action needed. • Jesse Gonzales offered to write articles. • Cyndi Simmons offered to accept articles and publish the next newsletter. 5. Schertz Landmark Property /Heritage Neighborhood Designation Nominations — Consideration and /or action regarding Schertz Landmark Property /Heritage Neighborhood designation nominations. • Roz Wise visited with Dean before our meeting and the new owners of the Dietz home on 3009 have agreed to have the home designated as a historical landmark. The new owners are in the process of converting the home into a German tavern. • Pete Perez recommends the Beck home on Beck Street. 6. Amendment Considerations to the Committee By -laws —Consideration and /or action regarding the amendment of the Committee by -laws. • Roz Wise went through each Article and asked for any suggested edits: • Article I Name and Location: No changes. • Article II Purpose: No changes. • Article III Membership: Page 2 of 6 N I 0 0 0 J 0 0 0 1. 3.5 (a). Motion by Jesse Gonzales to adjust number of appointed members back to no more than fourteen (14). Pat Barnes seconded. Motion passed unanimously. 2. Miguel Vasquez suggested that membership be open to not only a Schertz resident, but or a member that works in Schertz or has a place of business in Schertz. Brian James joined the meeting at this time and remarked that for a lot of our boards and commissions that would not be something that he would support. However, given the work of the historic preservation committee, he would not have a problem with it. We may want to limit the number of members who are not Schertz residents. Parks Board allows one or two members who are not residents. Roz suggested up to thiree, people and Brian agreed. Brian's opinion is that we. have someone that is interested in this committee and interested in sitting on this tbrnmittee, he wouldn't even say you have to work here or what not. Bran'also agreed that we should get away from voting /non- voting member distinction: Pete Perez does not feel we should allow non- residents as voting members. Miguel Vazquez motioned that all members be voting members and seconded by Pat Barnes. Motion passed with eight ayes and one nay:, 3. Changing the wording of 3.1 to state that up to 3 appointed members may be non - residents of Schertz. Article IV Meetings: 1. Brian James suggested that we start the meeting at 6:00 PM. Almost all of the other boards and commissions begin at 6:00 PM. Consensus was to change meeting start time to 6:00 PM. Article V Elected Officers: No changes. Article VI Elected Officer Duties: No changes. Article Vil Subcommittees: 1. Remove 7.2.a Renumber to add Article VIII ArticleJX Parliamentary Authority: No changes. Article X: No.changes Article XI: Publications Article XII Property /Artifacts Offerings: No changes. Article XIII Committee Budgeting: No changes. Article XIV Member Expense Vouchering: Roz White wanted to see (a) and (b) clarified. Brian James explained that as 14.1(a) reads now, a committee member may purchase something up to $249 and bring it to the committee for reimbursement, with the risk that the committee may or may not approve without prior approval. However, anything over $250 should always be approved by the committee before being purchased. In addition, if you have an item that is between $250 and $1,000, all it needs to do is be pre- approved by the committee. But if somebody has an item that is over $1,000, it must be approved by the committee first and then it needs to be approved by the City Manager's office so it can be routed through for approval. Brian also explained that it would be a rare occasion for a committee member to purchase something Page 3 of 6 at random up to the $250 and ask for reimbursement before consulting with the committee for approval. 1. Change wording of 13.1 (a) to: Items costing more than $250 but not more than $1,000 must be pre- approved by the SHPC before being purchased. 2. Change wording of 13.1 (b) to: Any purchase of $1,000 or more must be approved by the SHPC and coordinated through the Schertz City Manager's Office for a City of Schertz Purchase Order using Appendix A. 3. Roz White asked Brian James about the two accounts for SHPC. Brian James responded that in our annual budget the city approves the SHPC to spend up to $8,000 each year; however, there is more money than that in the SHPC account (approx'imately $14,000). If the SHPC needs more than the $8,000 in the year, there needs to be a budget amendment submitted to Council to authorize the,overage. • Article XV Designations of Heritage_ Neighborhoods and Landmark Properties: No changes. • Article XVI Schertz Main Street Area Preservation Incentive Program: No changes. 7. Nominations and Vote for Committee Officers — Consideration and /or action regarding nominations and voting for Committee Officers. • Patricia Barnes has agreed to be Chairperson and Pete Perez would remain as Vice - Chairperson. • Roz Wise made the motion to nominate Patricia Barnes as Chairperson. Sue Boissoneault seconded. Motion passed unanimously. • Miguel Vazquez made to motion to nominate Pete Perez as Vice - Chairperson. Sue Boissoneault seconded. Motion passed unanimously. • Cyndi Simmons asked if Patricia Barnes would then remain as the committee's finance point of contact. Patricia Barnes responded that she would remain until the car show is concluded. Pete Perez and Brian James also commented that the committee does not have an appointed Treasurer — the city takes on that role. Brian James also reported that James Walters will provide a balance sheet for the committee before each meeting. 8. Car Show Discussion and Expenditure Approval —Consideration and /or action regarding the Car Show and Expenditure Approval. • Pete Perez reports that he is organizing the following and is about finished: • Parking • Volunteers • Judging • Trophies • History Table o DJ • Pat Barnes is organizing: o Flyers o Website o Emails o Payments Page 4 of 6 o Food Truck Vendors o Craft Vendors • Brian James is organizing: o Street Banner - $480.00 • Jesse Gonzales is organizing: o T -shirts —invoice has been sent to Brian James 1. Volunteers will receive a free t -shirt 2. Each car show registrant will receive one free t -shirt o Dance lessons • Roz Wise reports that she is only going to distribute the car show guidebook to new committee members. She also thinks the registration will go a lot smoother and faster this year. o There will be a one table each for: 1. Filling out the registration form 2. Receiving the money 3. Picking -up their t -shirt Pat Barnes announced for new members that the car show is Saturday, October 15 at Pickrell Park Pavilion and asks that volunteers arrive at 7:30 AM. Car show begins at 9:00 AM to 3:00 PM with the craft show ending at 2:00 PM. Paul Ringenbach suggested a walk- through before the event begins. 9. Subcommittee Reports • Historian — No report. • Outreach — Pat Barnes reports that she has created an SHPC Gmail account: o SchertzHPC @email.com, password is SchertzHPC123 and committee members are welcome to log into the account PRESENTATIONS (Note: Moved from beginning of meeting to end so that Brian James could be present) • Schertz /Cibolo Historic Cemetery— Dr. Miguel Vasquez • Schertz - Cibolo Cemetery located off Highway 78 off River Road and Bubbling Springs Road. The German immigrant that came to our area is Ferdinand Michael Dietz. He came from Germany in 1849 on the ship Francisca and landed in Galveston on December 6, 1849 and was 19 years old. He was joined later by his brother, August Dietz. They traveled from Galveston to Indianola, and then up the Guadalupe to New Braunfels and then to what was known as the Cibolo Pit. • The cemetery began when a female farm worker for the Dietz family died in the early 1900s and there wasn't a place to bury her. Mr. Dietz marked off about an acre and told the workers they could bury their people there and that's how it started. His workers then referred to him as "Buena Gente" or a "real good man ". o He has spoken with the Dietz family to see if they had any cemetery records and came across some personal notes from Ottomar "Pat" Dietz (d. 1980's). The first burial in the Dietz family cemetery was in 1868, 5- year -old Agnes Dietz. One entry read: "Another burial plot is also located on the Dietz property, originally known as the Mexican Cemetery. The land was donated by Mr. Dietz upon the death of a young Mexican girl residing with her parents who were his farm workers." It was great to collaborate what the oral history was on one side with the descendants and then collaborating Ottomar Page 5 of 6 Dietz's notes. He also spoke about the other cemeteries along Cibolo Creek --Schneider, Boettcher (sp ?), Stopper, and Amiker, and two Seiler cemeteries. • He presented photos of the cemetery. They volunteers have created a "little angels garden" where there are children buried including the original. • There are about 220 total graves. They are a private cemetery but are open to the public. • When he came upon the cemetery about 3 years ago, it was overgrown, a lot of underbrush, and it looked like an abandoned cemetery. There were trenches throughout where two guys had come through and were digging for arrowheads. Therefore, the volunteers had to level out the landscaping. • A new gate has been installed this month. • The cemetery is funded by donations and selling'of plots. • Is asking for funding from the City. Brian James suggests that we may want to develop a policy for these types of requests. Once we start funding cemeteries, others will want /expect funding as well. May want to put on a future agenda for guidelines. Would also suggest checking with other communities to what degree the City or Historic Committee is involved with these types of requests. • Paul Ringenbach asked if the application has already been sent to the Texas Historical Commission (THC). Miguel Vazquez confirmed that the application has been sent and approved and the marker has been approved as well. They are in the;process of making the plaque. They would like an unveiling when the plaque is being placed. • Brian James also remarked that if the committee feels like this is a worthwhile project to pursue, then the committee can put the time in to reach out to THC to find out what other communities do, calling other cities and other historic committees, etc. He also suggested that the subcommittee be formed with other members and for Miguel Vazquez not be one of the members as to remove any appearance of impropriety. REQUESTS AND-ANNOUNCEMENTS 10. Request by Committee. Members that items be placed on a future agenda. Continue Cemetery Discussion • Pat ;Barnes will be ordering additional committee member shirts 11. Requests by'Committee Members to City Manager and Staff for information. • None 12. Announcements by Committee Members • None The next meeting will be Thursday, October 27, 2022 at 6:00 PM. ADJOURNMENT Meeting was adjourned at 8:53 PM by Pete Perez. Page 6 of 6 Schertz Historical Preservation Committee BYLAWS Last Revised: January 23, 2020 Revised: July 28, 2022 ARTICLE I NAME AND LOCATION 1.1 Name: The name of the Committee shall be the Schertz Historical Preservation Committee (SHPC), referred to herein as the Committee. 1.2 Office Location: The office of the Committee is to be the City of Schertz Mayor's Office, located at 1400 Schertz Parkway, Schertz, Texas 78154. 1.3 Mail: All mail shall be directed to the Committee through the City Secretary of the City of Schertz at the above address. ARTICLE II PURPOSE 2.1 Mission: The SHPC exists in accordance with City Ordinance 06 -R -35. The goals and objectives of the Committee will be to (i) create a City museum to contain pictures, artifacts, and other historical items related to the City's past; (ii) obtain grant money from the State of Texas, the federal government, and other charitable sources for the purpose of historical preservation; and (iii) designate and preserve qualified houses, commercial buildings, and other structures in the City as "historic ". 2.2 Organization: The SHPC will: (a) Maintain an organizational structure to allow for the conduct of meetings, management of the committee, and maintenance of records. (b) Assign, publish, and monitor sub - committees, programs, and projects to highlight the mission of the Committee. (c) Record (in manuscript form or vocally) for retention the memories and knowledge of individuals about people, places and events relating to the City of Schertz. (d) Recommend to City Council the designation of historical structures and sites. (e) Encourage and publicize community interest and involvement in the historical preservation of those activities. (f) Participate with City Council in Schertz activities upon request. Revised /Ratified 07/28/2022 1 Schertz Historical Preservation Committee By -laws ARTICLE III MEMBERSHIP 3.1 Membership shall be open to any Schertz resident who holds an interest in historical preservation and the history of Schertz, Texas, as approved by the City Council after an interview from the SHPC members. In addition, three of the members may be non - residents. 3.2 All members will be volunteers who are unpaid and uncompensated. 3.3 All members must agree to abide by these by -laws. 3.4 Requirements for Committee Membership: (a) Actively participate in meetings, subcommittees, and activities. This shall constitute a member in good standing. 3.5 Appointed members shall be no more than fourteen (14). Their appointment shall originate from nominations placed before the Schertz City Council. The appointed members shall be the only authorized voting members on Committee activities. ARTICLE IV MEETINGS 4.1 Meetings of the Committee will be held on a quarterly basis with the first meeting of the calendar year being on the fourth Thursday of the month of January, April, July, and October. The time of the meetings will be 6:00 P.M. (a) If there is a scheduling conflict that requires a change of time and date of any meeting, all members shall be notified prior to the scheduled meeting date. 4.2 Special meetings may be called by the Chairperson at their discretion. Committee members may request a special meeting to the Chairperson either by email or phone call. 4.3 A quorum is when 50% of members are present for a Committee meeting. (a) If a quorum fails to be achieved or maintained during the course of a meeting, no binding votes will be taken until a quorum is again achieved. 4.4 An agenda will be prepared by the Chairperson and be sent to the City Staff at least seven (7) days prior to the scheduled meeting date. Agendas will establish the date, time, and place of the meeting and a list of discussion items. SHPC Members are encouraged to submit agenda topics. (a) Members are expected to attend meetings as scheduled, and if unable to attend a particular meeting, the member will notify the Chairperson to announce his/her expected absence. Revised /Ratified 07128/2022 2 Schertz Historical Preservation Committee By -laws (b) Should a member be absent for two (2) or more consecutive meetings for reasons other than circumstances approved by the Chairperson, the Committee may inquire with the member as to whether his/her personal commitments are such as to warrant release from the Committee membership. If deemed appropriate, the Committee Chairperson will notify the member of his /her recommended release from Committee's active membership and request he /she assume an associate member role or resign from Committee membership The Chairperson will notify the City Secretary of the recommendation that City Council remove that member from the Committee. ARTICLE V ELECTED OFFICERS 5.1 At a minimum, elected officers shall consist of a Chairperson and a Vice Chairperson. 5.2 Nominations for officers shall occur at the October and January meetings. Voting will occur at the January meeting. The only exception to this time schedule shall be the nominations and vote for the initial slate of officers. (a) Elections may be held out of cycle in case of resignation or removal of members. 5.3 Officers will assume their positions at the January meeting or in the case of the initial slate of officers, at the time of member voting. The nominee receiving a plurality of votes will be deemed the selected candidate for the officer position under consideration. 5.4 The term of elected officers and committee members will be one (1) calendar year term for their duties and roles. A member may run unlimited times for any position. (a) In the event that an elected officer is unable to complete his/her term of office, the membership will nominate and vote on a replacement and the newly selected officer will assume the officer post as of the date of the vote. 5.5 Officers and committee members shall not jointly or individually enter into any legally binding contract on behalf of the Committee. ARTICLE VI ELECTED OFFICER DUTIES 6.1 The Chairperson shall: (a) Preside at all meetings and perform all executive functions of the Committee. (b) Appoint all subcommittee chairs. (c) Be responsible for all meeting notices. (d) Be an ex- officio member of all sub - committees. Revised /Ratified 07/28/2022 3 Schertz Historical Preservation Committee By -laws (e) Represent the Committee at City of Schertz City Council meetings, activities, etc. as needed. 6.2 The Vice - Chairperson shall: (a) In the absence of the Chairperson, preside at all meetings. The Vice - Chairperson shall automatically assume the position of Chairperson in the case of vacancy. The Vice - Chairperson shall complete the term of the Chairperson until the next scheduled session. (b) Perform all executive functions of the Committee as delegated by the Chairperson. Executive functions will include but not be limited to: (i) Accepting expense vouchers from Committee members and submitting Committee approved vouchers to the appropriate City office for reimbursement. (ii) Provide quarterly book sales reports. (iii) Prepare an Annual Report covering Committee activities for the prior calendar year not later than the date of the second quarterly Committee meeting. (iv) Gather data and prepare the Committee's Annual Report as an executive summary to the City subsequent to the January Committee meeting. ARTICLE VII SUBCOMMITTEES 7.1 Subcommittees will be created based on need and activity. ARTICLE VIII PARLIAMENTARY AUTHORITY 8.1 The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Committee activities so long as they are not inconsistent with these by -laws and any special rules the Committee may adopt. (a) If there is a disagreement, then the laws in this document take precedent. ARTICLE IV AMENDMENTS 9.1 These by -laws may be amended by a two- thirds affirmative vote of the present and appointed members voting at a Committee meeting. ARTICLE X PUBLICATIONS 10.1 The Committee will obtain written permission from the owner (when known) to place pictures and articles in Committee publications. Revised /Ratified 07/28/2022 4 Schertz Historical Preservation Committee By -laws 10.2 The Committee will conform to the highest professional standards of publishing, editing, accuracy, and writing. 10.3 Anyone seeking to publish materials in the name of the Committee will submit such to the Committee for membership review and for vote (two- thirds of appointed members present for voting) before publishing in the name of the Committee. Non - response to a request will constitute approval. 10.4 News releases and publications being made on behalf of the Committee will be first coordinated with the Committee membership prior to release. ARTICLE XI PROPERTY /ARTIFACTS OFFERINGS 11.1 Property in the form of papers, photographs, documents, artifacts, etc., offered to the Committee as historical materials by any person shall not be accepted and the donor shall be instructed to contact representatives of the Cibolo Valley Community Museum Association or a suitable historical organization that will accept their gifted item for retention or display. ARTICLE XII COMMITTEE BUDGETING 12.1 The Committee Chairperson will provide whatever expense projections requested to the City of Schertz for its consideration in allocating funds for the operation of the Committee. ARTICLE XIII MEMBER EXPENSE VOUCHERING 13.1 Expenditures by members of the Committee shall be reimbursed by the City of Schertz through the vouchering process that includes the following: (a) Items costing more than $250 but not more than $1,000 must be pre - approved by the SHPC before being purchased. (b) Any purchase of $1,000 or more must be pre- approved by the SHPC before being purchased as well as coordinated through the Schertz City Manager's Office for a City of Schertz Purchase Order using Appendices A and B. 13.2 Other purchases by a committee member in support of the Committee's work will be submitted to the Committee for payment using Appendix A and B. (a) Appendix A: The vehicle for submitting the reimbursement expenses will be the Committee Invoice Document (Appendix A) along with legible receipts of the purchases. Original or copies of receipts will be required to support an Invoice. If a receipt is not available, a written explanation for its absence will be provided. Revised /Ratified 07/28/2022 5 Schertz Historical Preservation Committee By -laws (b) Appendix B: The Letter of Request for Fund Disbursement (Appendix B) will have the signature of the Chairperson for review and approval prior to submission to the City. (c) Requests for any expense reimbursement will be brought before the Committee for approval by a majority vote. (d) Once Committee approval is obtained, the Committee Chairperson will forward the expense reimbursement package (Appendix A, Appendix B, and supporting documentation) to the City Finance Office or processing and payment. A copy will be maintained with the Committee's Finance Files. ARTICLE XIV DESIGNATIONS OF HERITAGE NEIGHBORHOODS AND LANDMARK PROPERTIES 14.1 Authority: Per Section 21.3.6B1 (Boards and Commissions) of the Schertz Unified Development Code (UDC) the Committee (Commission) shall have those duties and approval authorities as granted by the ordinance establishing the Committee (Commission). 14.2 Designation of Heritage Neighborhoods: Nominations for such a designation can be made by any person or group interested in doing so using the application form in Appendix C. 14.3 A heritage neighborhood will be defined as one in which multiple properties are contained meeting the definition of such in the sections below. There will be no legal restrictions set on any such neighborhood or individual property contained therein. The process for approval will include the following: (a) A majority vote of Committee members present and voting (vote to be based on the historical merits of the application presented to the Committee by the nominator) 14.4 Designation of Landmark Properties: (a) Landmark: A "Landmark Property" is defined as any property that presents itself as a unique feature of the City of Schertz or its Extra Territorial Jurisdiction (ETJ) landscape (community) due to either its nostalgic, aesthetic, architectural, or symbolic attributes and which could or will have an enduring impact on the community's cultural identity. (b) There will be no legal restrictions placed on any such properties. (c) A property will be granted selection as a named landmark property by means of nomination for such status by any person or group interested in doing so using the application form in Appendix C. ARTICLE XV SCHERTZ MAIN STREET AREA PRESERVATION INCENTIVE PROGRAM Revised /Ratified 07/28/2022 6 Schertz Historical Preservation Committee By -laws 15.1 Authority: Per City Council Resolution 15 -R -03 the City of Schertz will offer an incentive grant program for historic preservation related projects (50/50 matching up to a $20,000 cap) involving properties within the Main Street Incentive area as shown on Exhibit B of the above cited Resolution. 15.1 Administration: Shall be administered by the City of Schertz Building Inspection Division. 15.2 SHPC Responsibility: A City Representative will present an application for a City of Schertz Incentive Program Grant to the Schertz Historical Preservation Committee at the Committee's meetings. 15.3 If expedited treatment is requested or required by an applicant, a special meeting called by the Chairperson will be initiated. The Committee will review the application for reasonable compliance with standards set by the Secretary of the Interior's Standards for the Treatment of Historic Properties. A majority committee vote shall be needed to approve an application for forwarding to City Council for action. (a) The Committee Chairperson and /or City Staff will report to the Schertz City Council its recommendation as determined by Section 16.3 above. (b) Committee members, by majority vote, may allow an extension of the one - year time allowance for project completion if deemed warranted by applicant appeal. END OF BY -LAWS APPENDICES A. SHPC Committee Invoice B. SHPC Letter of Request for Fund Disbursement C. SHPC Application for Heritage Neighborhood or Landmark Property Designation Revised /Ratified 07/28/2022 7 Schertz Historical Preservation Committee By -laws APPENDIX A Schertz Historical Preservation Committee ITEM PL Committee Invoice certify that the above expenditures were made on behalf and to support the work of the Schertz Historical Preservation Committee (receipts attached). If receipt is not attached, please explain reason. Committee Member's Signature Date Revised /Ratified 07/28/2022 8 Schertz Historical Preservation Committee By -laws APPENDIX B Schertz Historical Preservation Committee Letter of Request for Fund Disbursement FROM: Committee Member TO: Schertz Historical Preservation Committee DATE: In accordance with Article XII, Section 12.1 of the Schertz Historical Preservation Committee (SHPC) By -laws, I am requesting reimbursement for expenses for the attached Committee Invoice (Appendix A). I have attached all available receipts to the invoice and where no receipt was obtained an explanation is enclosed. I affirm that the expenses shown on the invoice were made on behalf of and in support of projects of the SHPC. Committee Member's Signature Date Schertz Historical Preservation Committee review and approval on. Chairperson's Signature ATTACHMENTS: • Appendix A: Committee Invoice • Receipt(s) Date Revised /Ratified 07/28/2022 9 Schertz Historical Preservation Committee By -laws APPENDIX C Schertz Historical Preservation Committee Application for Landmark Property or Heritage Neighborhood Designation This application is to serve as the means by which citizens may apply for approval to have a structure, residence, neighborhood, or designated area within the city limits and /or Extra Territorial Jurisdiction (ETJ) of Schertz, Texas, designated as either a "Landmark" property or a "Heritage Neighborhood." "Landmark Property" shall mean any site or structure, designated by the Schertz Historical Preservation Committee (SHPC) and declared as such by a majority vote of the Schertz City Council that is of exceptional cultural, archaeological, or architectural significance. "Heritage Neighborhood" shall mean a significant concentration, linkage, or continuity of sites or structures united architecturally, archaeologically, or culturally, by plan or physical development in the past. NAME OF APPLICANT / NOMINATOR: ADDRESS DESIGNATION: CONTACT INFORMATION (PHONE, EMAIL): NOMINATION FOR (Check One): ❑ Landmark Property ❑ Heritage Neighborhood) COMMITTEE NOMINEE: STATEMENT OF JUSTIFICATION: (Appendix C — Page 1) Revised /Ratified 07128/2022 10 Schertz Historical Preservation Committee By -laws SECTION B. SCHERTZ HISTORICAL PRESERVATION COMMITTEE ACTION ❑ Approved ❑ Approved with Modification ❑ Denied Chairperson's Signature SECTION C. CITY COUNCIL ACTION ❑ Approved ❑ Approved with Modification ❑ Denied Date (Appendix C — Page 2) Revised /Ratified 07/28/2022 11 Schertz Historical Preservation Committee By -laws