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08-15-2023 Agenda Packet                                 MEETING AGENDA                                City Council              REGULAR SESSION CITY COUNCIL                              August 15, 2023                                   HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treated Work cooperatively as a team     AGENDA TUESDAY, AUGUST 15, 2023 at 6:00 p.m.          Call to Order    Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Heyward)   City Events and Announcements  Announcements of upcoming City Events (B. James/S. Gonzalez) Announcements and recognitions by the City Manager (S. Williams) Announcements and recognitions by the Mayor (R. Gutierrez)   Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes.  All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who August 15, 2023  City Council Agenda                                Page 1     have signed up to speak in the order they have registered.   Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember.   1.Minutes - Approval of the minutes from the Joint City Council and Planning and Zoning meeting of July 26, 2023, and the regular meeting minutes of August 1, 2023. (S.Edmondson/S.Courney)   Resolution 23-R-76 - Consideration and/or action adding Juneteenth to the City’s Official Holiday Schedule. (S.Gonzalez/J.Kurz)   2.Resolution 23-R-67 - Authorizing an interlocal agreement with Equalis Group LLC for Cooperative Purchasing Services. (S.Gonzalez/J.Kurz)   3.Resolution 23-R-66 - Authorizing the City Manager to enter into an agreement with Blue Cross Blue Shield for medical insurance. (S.Gonzalez/J.Kurz)   4.Resolution 23-R-77 -  Authorizing a resolution for a construction contract with Intermountain Slurry Seal, Inc. for the 2023 Street Resurfacing Project. (B.James/K.Woodlee/J.Nowak )   5.Resolution 23-R-78 - Authorizing a resolution for a construction contract with R.L. Jones LP for the 2023 Trainer Hale Repair Project. (B.James/K.Woodlee/J.Nowak )   6.Resolution 23-R-79 -  Authorizing a resolution for a construction contract with Clark Construction of Texas, Inc. for the 2023 Windy Meadows Overlay Project. (B.James/K.Woodlee/J.Nowak)   7.Resolution 23-R-80 - Approving the resolution supporting the candidacy of Councilmember Allison Heyward for the position of President-Elect of the Texas Municipal League. (City Council/S.Edmondson)   8.Resolution 23-R-81 - Authorizing the City Manager to submit an application to the Alamo Area MPO for Transportation Alternatives Funding, and enter into an Advanced Funding Agreement with TXDOT if the project is selected, for the Dietz Creek Trail Project. (S.Gonzalez/L.Shrum)   9.Resolution 23-R-82 - Approval of the issuance of bonds by the Texes Home Collaborative for the FM 1518 Multifamily Project. (S.Williams/B.James)     10.Resolution 23-R-69 - Authorizing the updated expenditures associated with the FY 22-23 Vehicle/Equipment Replacement Program. (B.James/D.Hardin Trussell/C.Hernandez) August 15, 2023  City Council Agenda                                Page 2       11.Resolution 23-R-73 - Approving the SSLGC Fiscal Year 2023-2024 Water Rates. (B.James/L.Busch)   12.Resolution 23-R-74 - Approving the SSLGC Fiscal Year 2023-2024 Annual Budget. (B.James/L.Busch)   Discussion and Action Items   13.Resolution 23-R-68 - Calling for a Charter Review and appointment of a Charter Review Commission to review and present proposed amendments for the City Charter. (City Council/S.Edmondson)   14.Ordinance 23-M-17 - Amending the City of Schertz Code of Ordinances and certain other Ordinances by amending and establishing fees for certain licenses, permits, and other services provided by the City of Schertz. First Reading (S.Gonzalez/J.Walters)   15.Ordinance 23-D-20 - Amending Code Section 86-118 to Modify the School Zone Limits on Hubertus Road. Approved as an emergency on first and final reading. (B.James/K.Woodlee)   Public Hearings   16.Ordinance 23-S-15 - Conduct a public hearing and/or action on amendments to Part III of the Schertz Code of Ordinances, Unified Development Code (UDC) to Article 8, Section 21.8.4 Home Occupation. First Reading (B.James/L.Wood/S.Haas).   17.Ordinance 23-T-18 - Conduct a Public Hearing and Adopt a budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024, in accordance with the Charter of the City of Schertz, Texas; providing for the filing of the Budget; providing that this Ordinance shall be cumulative of all Ordinances; providing a Severability Clause; and providing an Effective Date.  First Reading (S.Gonzalez/J.Walters)   18.Ordinance 23-T-19 – Conduct a Public Hearing and approve an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the City of Schertz, Texas. First Reading (S.Gonzalez/J.Walters)   Information available in City Council Packets - NO DISCUSSION TO OCCUR   19.Guadalupe Appraisal District Information-Nominations and Voting  Process - Guadalupe Appraisal District sent the process and timeline for nominating candidates for the GAD Board of Directors. Please see attached brief description and the calendar of dates in which action is needed. (S.Williams/S.Edmondson)     Requests and Announcements  August 15, 2023  City Council Agenda                                Page 3     Requests and Announcements  Requests by Mayor and Councilmembers for updates or information from Staff     Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda   Announcements and City Events attended by Councilmembers   Adjournment   CERTIFICATION  I, SHEILA EDMONDSON, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 11TH DAY OF AUGUST 2023 AT 7:30 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.    SHEILA EDMONDSON    I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2023. TITLE: ______________  This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.     COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS     Mayor Gutierrez Audit Committee Board of Adjustments Investment Advisory Committee Main Street Committee Senior Center Advisory Board-Alternate   Councilmember Davis– Place 1 Interview Committee for Boards and Commissions Main Street Committee - Chair Parks & Recreation Advisory Board Schertz Housing Authority Board Transportation Safety Advisory Commission TIRZ II Board    Councilmember Watson-Place 2 Audit Committee Library Advisory Board Senior Center Advisory Board Interview Committee for Boards and Commissions-Alternate Cibolo Valley Local Government Corporation-Alternate   Councilmember Whittaker – Place 3 Historical Preservation Committee Interview Committee for Boards and Commissions-Chair TIRZ II Board    August 15, 2023  City Council Agenda                                Page 4     Councilmember Dahle – Place 4 Cibolo Valley Local Government Corporation Interview Committee for Boards and Commissions Planning & Zoning Commission TIRZ II Board   Councilmember Scagliola – Place 5 Animal Advisory Commission - Alternate Hal Baldwin Scholarship Committee Schertz-Seguin Local Government Corporation   Councilmember Heyward – Place 6 Animal Advisory Commission Audit Committee Building and Standards Commission Economic Development Corporation - Alternate Investment Advisory Committee Main Street Committee Interview Committee for Boards and Commissions Senior Center Advisory Board   Councilmember Brown – Place 7 Economic Development Corporation Main Street Committee Schertz-Seguin Local Government Corporation - Alternate     August 15, 2023  City Council Agenda                                Page 5     Agenda No. 1.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:City Secretary Subject:Minutes - Approval of the minutes from the Joint City Council and Planning and Zoning meeting of July 26, 2023, and the regular meeting minutes of August 1, 2023. (S.Edmondson/S.Courney) Attachments Minutes 08-01-2023  Minutes 07-26-2023  D R A F T MINUTES REGULAR MEETING August 1, 2023 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 1, 2023, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Present:Mayor Ralph Gutierrez; Mayor Pro-Tem Tim Brown; Councilmember Mark Davis; Councilmember Michelle Watson; Councilmember Jill Whittaker; Councilmember Michael Dahle; Councilmember Allison Heyward Absent:Councilmember David Scagliola Staff present: City Manager Steve Williams; Deputy City Manager Brian James; Assistant City Manager Sarah Gonzalez; City Attorney Daniel Santee; City Secretary Sheila Edmondson; Deputy City Secretary Sheree Courney          Call to Order Mayor Gutierrez called the meeting to order at 6:02 p.m.   Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Dahle) Mayor Gutierrez recognized Councilmember Dahle who provided the opening prayer and led the Pledges of Allegiance to the Flags of the United States and the State of Texas.   Employee Introductions Mayor Gutierrez recognized City Department Heads who introduced new staff: Police Department: Justin Garza - Police Officer Fire Department: Brandon High-Emergency Management Coordinator; Tanner Schultz-Firefighter; Anthony Williams-Firefighter EMS: Andru Rees-Eissler – Paramedic; Rolando Gonzalez – Paramedic Animal Services: Hailey Pauly-Animal Services Technician Civic Center: Robert Gaitan - Events Attendant   City Events and Announcements 1 City Events and Announcements Announcements of upcoming City Events (B. James/S. Gonzalez) Mayor Gutierrez recognized Assistant City Manager Sarah Gonzalez who provided the following: Thursday, August 3 National Watermelon Day 5:00 p.m. - 7:00 p.m. Pickrell Park Friday, August 4 Council Budget Retreat 8:30 a.m. - 3:00 p.m. Council Chambers Tuesday, August 15 Next Regular City Council Meeting 6:00 p.m. Council Chambers Election Information The City of Schertz will be holding its General Election on November 7, 2023, for the purpose of electing Council Members in Places 3, 4, and 5 for a 3-year term. Candidate packets are available in the City Secretary's Office at the Hal Baldwin Municipal Complex, 1400 Schertz Parkway, Building 2, and online. Filing ends Monday, August 21, 2023, at 5:00 p.m. Completed applications with filing fee will be accepted by the City Secretary's Office from 8:000 a.m. - 5:00 p.m., Monday - Friday, through August 21, 2023, at 5:00 p.m. Announcements and recognitions by the City Manager (S. Williams) Mayor Gutierrez recognized City Manager Steve Williams who provided the following: July was Parks and Rec Month which included: Parks and Rec Field Day on July 25th in Ashley Park, approximately 30 people participated in three-legged races, potato sack races, tug of war, and other field games. Parks and Rec Foam Party on July 27th at Cypress Point Park. Approximately 100 people attended. Wendy Swan Splash Pad grand opening on July 31st. Approximately 100 people attended and participated in games and enjoyed snow cones. 2 Announcements and recognitions by the Mayor (R. Gutierrez) Mayor Gutierrez had no announcements.   Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes.  All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Mayor Pro-Tem recognized the following residents: Buck Benson, 2000 Broadway, San Antonio - requested that the Bluebonnet Villas proposal be tabled until September meeting. The following residents spoke in opposition of the Bluebonnet Villas proposal: Heather Jackson, 3410 Wimbledon Drive Kade Jackson, 3410 Wimbledon Drive Steve Gooding, 5717 Fairways Drive Ronald Mercado, 5125 Storm King Carol Davis, 3337 Wimbledon Drive Janet Wilson, 3805 Overlook Reed Carr, 3509 Columbia Jan Baldwin, 3401 Columbia Michelle Swisher, 6105 Mule Deer Kristie Dendy, 3149 Cameron River Maureen Maus, 3434 Wimbledon Drive (ceded time to spouse) Richard Maus, 3434 Wimbledon Drive Phil Jackson, 3410 Wimbledon Drive Amada Loredo-Reyes, 3726 Columbia Drive Douglas Young, 3701 Hillside, spoke in opposition of the trail that is included in the Bluebonnet Villas proposal. Janet Thomas, 7103 Underwood Ct., Board member of the Big Brothers Big Sisters of Comal and Guadalupe Counties, presented information on an event to be held on Thursday, August 17th, at Santikos Entertainment Center in Cibolo with free bowling, food, and arcade, to bring awareness to the community with the hope of recruiting volunteers in Schertz, Cibolo, and Selma. Maggie Titterington, 1730 Schertz Parkway, who provided updates for The Chamber 3 Maggie Titterington, 1730 Schertz Parkway, who provided updates for The Chamber as follows: Friday, August 4 Ribbon Cutting for Doss Audiology 4:00 p.m. Thursday, August 10 Ribbon Cutting for Luna Brand Management Kramer House 4:00 p.m. Friday, August 11 Ribbon Cutting for Mad Minds 10:00 a.m. Friday, August 18 Caterpillar-Chamber Bowl Fiesta Lanes Raises funds for the DECA programs at Clemens and Steele High Schools. Thursday, August 31 Ribbon Cutting for Donut Envy Kramer House Parking Lot 9:30 a.m. Stated she is featuring one of the shots from the Jubilee as the cover of the Community Guide 2024. She is letting residents decide between 3 shots. Dana Eldridge, 2628 Gallant Fox, commended Cody Lane, city employee, for his responsiveness and help removing a broken tree and a pile of debris that had accumulated behind his yard over the past year.   Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember.   1.Minutes - Consideration and/or action regarding the approval of the regular meeting minutes of July 18, 2023. (S.Edmondson/S.Courney)      2.Appointment, Reappointment and Resignations on Boards, Commissions and Committees Approve Appointments John Carbon-from Alternate 1 to Board Commissioner-Planning and Zoning Commission Patrick McMaster-from Alternate 2 to Alternate 1-Planning and Zoning Commission 4 Danielle Craig- as Alternate 2 for Planning and Zoning Commission Accept Resignations Ernest Evans Jr.,-accept resignation from the Planning and Zoning Commission Bryan Snowden-accept resignation from the Economic Development Corporation   3.Resolution 23-R-70 - Consideration and/or action by the City Council of the City of Schertz, Texas, approving a resolution authorizing the City Manager to enter into a lease agreement with Stryker Flex Financial for the acquisition of EMS equipment and service plan. (S.Williams/J.Mabbitt)      4.Resolution 23-R-71 - Consideration and/or action by the City Council of the City of Schertz, Texas authorizing the City Manager to amend the Southern Plant Wastewater Services and Funding Agreement. (B.James/L.Busch)      5.Resolution 23-R-72 - Consideration and/or action by the City Council of the City of Schertz, TX authorizing the City Manager to enter into a contract for Owners Representation Services. (S.Williams/G.Rodgers)      6.Resolution 23-R-65 - Consideration and/or action by the City Council of the City of Schertz, Texas approving a Resolution authorizing an amendment to the Schertz Main Street Preservation Grant for 505 Exchange. (S.Williams/B.James) Mayor Gutierrez asked for a motion to approve Consent Agenda Items #1-6.       Moved by Mayor Pro-Tem Tim Brown, seconded by Councilmember Michael Dahle  AYE: Mayor Pro-Tem Tim Brown, Councilmember Mark Davis, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember Allison Heyward Passed   Discussion and Action Items   7.Ordinance 23-S-14 - Consideration and/or action on a request to rezone approximately 25 acres of land from Pre-Development District (PRE) to Planned Development District (PDD), generally located approximately 2,200 feet southeast of the intersection of Country Club Boulevard and IH-35 access road, also known as Comal County Property Identification Number 377261 and Guadalupe County Property Identification 63833, City of Schertz, Comal    5 County and Guadalupe County, Texas. (Final Reading) (B.James/L.Wood/E.Delgado) Mayor Gutierrez recognized Emily Delgado, Planning Manager, who provided Council with an update on resident responses; 32 in favor, 166 opposed, and 3 neutral; opposition percentage is 28.5% triggering a super majority vote, Mayor Gutierrez recognized Councilmember Michael Dahle who made a motion to table the item per applicant's request until the first Council meeting in September, seconded by Councilmember Jill Whittaker. AYE: Mayor Pro-Tem Tim Brown, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, and Councilmember Allison Heyward NAY: Councilmember Mark Davis. Passed Mayor Gutierrez recessed for a short break at 7:05 p.m. Mayor Gutierrez reconvened the meeting at 7:15 p.m.   Public Hearings   8.Ordinance 23-S-13 - Conduct a public hearing and/or action on amendments to Part III of the Schertz Code of Ordinances, Unified Development Code (UDC) to Article 5, Section 21.8.5 Permitted Use Table, and Article 16 Definitions. (Final Reading) (B.James/L.Wood/S.Haas) Mayor Gutierrez recognized Samuel Haas, Senior Planner, who briefed Council on Ordinance 23-S-13, amendments to Part III of the Schertz Code of Ordinances, Unified Development Code (UDC) to Article 5, Section 21.8.5 Permitted Use Table, and Article 16 Definitions. He provided an update to Council on the interest in Schertz for energy-based land uses, specifically, solar and battery/storage; regional research was conducted by staff to determine Schertz competitiveness and opted to do some UDC amendments. On May 24, the Planning and Zoning Commission recommended approval with adjustments. Staff initiated contact with Randolph AFB to address concerns voiced by Council at the July 11th meeting. Randolph AFB indicated potential risk with bird habitation under the solar panels and request review of applications when received by the city. Therefore, staff adjusted the amendments to allow solar activities with a special use permit for M-1, M-2 and public use district (PUB) zoning districts. Staff recommends approval of the amendments to the UDC as proposed and    6 discussed. Mayor Gutierrez opened the floor to public hearing at 7:18 p.m. The following residents spoke: Dana Eldridge, 2628 Gallant Fox, recommended using the property at Northcliff as an option for the solar projects. DJ Thompson, 3325 Charleston Lane, thanked the Mayor and members of Council for their service to the community. Mayor Gutierrez closed the Public Hearing at 7:20 p.m. Mayor Gutierrez opened the floor to Council for discussion. Councilmember Dahle inquired on the use of a Specific Use Permit for Public Use Districts. Mr. Haas explained that PUBs are found throughout the city. Some of them have a lot of open space while others are in the middle of neighborhoods, so each needs to be addressed independently. Mayor Pro-Tem Brown expressed thanks for staff following up with Randolph AFB. Mayor Gutierrez also expressed thanks for addressing Council's concerns regarding Randolph AFB. Council wants to protect Randolph AFB and not jeopardize their mission. Mayor Gutierrez called for a motion to approve Ordinance 23-S-13.    Moved by Councilmember Mark Davis, seconded by Councilmember Michelle Watson  AYE: Mayor Pro-Tem Tim Brown, Councilmember Mark Davis, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember Allison Heyward Passed   Information available in City Council Packets - NO DISCUSSION TO OCCUR   9.Monthly Update - FY 2022-23 Approved Expanded Programs (S.Williams/S.Gonzalez)      10.Monthly Financial Reports - April 2023 and May 2023 (S.Gonzalez/J.Walters)    7   11.Monthly Update - Major Projects In Progress/CIP (B.James/K.Woodlee)     Requests and Announcements Requests by Mayor and Councilmembers for updates or information from Staff Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda Councilmember Heyward requested review and discussion of Council's Rules and Procedures regarding video conferencing be placed on a future agenda. Announcements by Mayor and Councilmembers City and Community Events attended and to be attended Mayor Pro-Tem Brown attended Hog Wild on Friday, July 28, 2023. Councilmember Davis attended the Schertz Housing Authority meeting on Monday, July 31, 2023, and the Ribbon Cutting for the Wendy Swan Splash Pad. Councilmember Watson attended the Ribbon Cutting for the Wendy Swan Splash Pad. Councilmember Dahle attended the Tropical Smoothie Chamber event. Councilmember Heyward attended the TML Risk Pool Board Meeting, Ribbon Cutting for Murdoch's, Hog Wild, and Wendy Swan Splash Pad Ribbon Cutting. City Council Committee and Liaison Assignments (see assignments below) Continuing Education Events attended and to be attended Recognition of actions by City Employees Recognition of actions by Community Volunteers   Adjournment Mayor Gutierrez adjourned the meeting at 7:25 p.m.   _______________________________ Ralph Gutierrez, Mayor ATTEST: ____________________________________ Sheila Edmondson, City Secretary 8 D R A F T MINUTES JOINT CITY COUNCIL & PLANNING AND ZONING MEETING July 26, 2023 A Joint Meeting was held by the Schertz City Council & the Schertz Planning and Zoning Commission on July 26, 2023, at 5:30 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Present:Mayor Ralph Gutierrez; Mayor Pro-Tem Tim Brown; Councilmember Mark Davis; Councilmember Jill Whittaker; Councilmember Michael Dahle; Councilmember Allison Heyward; Planning and Zoning Chair Glen Outlaw; Commissioner Gordon Rae; Commissioner Richard Braud; Commissioner Tamara Brown; Commissioner Roderick Hector; Commissioner Judy Goldick; Commissioner (Alternate) John Carbon; Commissioner (Alternate) Patrick McMaster Absent:Councilmember Michelle Watson; Councilmember David Scagliola; Vice Chair Ernest Evans, Jr. Staff present: City Manager Steve Williams; Deputy City Manager Brian James; Assistant City Manager Sarah Gonzalez; City Attorney Daniel Santee; City Secretary Sheila Edmondson          Call to Order Planning and Zoning Chair Glen Outlaw and Mayor Ralph Gutierrez called the meeting to order at 5:30 p.m.   Presentations Service Recognition for Vice Chair Ernest Evans, Jr. Vice Chair Ernest Evans, Jr., was recognized for his years of volunteer service on the Planning and Zoning Commission. Planning Manager Emily Delgado provided a brief bio on the years that Vice Chair Evans served. She presented him with a clock as a thank-you gift. Chair Glen Outlaw thanked Mr. Evans for his may years of service, dedication, guidance and advice. Mayor Gutierrez thanked Mr. Evans for his 33 years of service and in shaping the city to what it is now.   Hearing of Residents This time is set aside for any person who wishes to address the Subcommittee. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. 1  All remarks shall be addressed to the Subcommittee as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Subcommittee may be requested to leave the meeting. Councilmember David Scagliola sent in a letter, read by City Secretary Sheila Edmondson during the Hearing of Residents. No other residents spoke.   PUBLIC HEARING: City Council and the Planning and Zoning Commission will hold a public hearing related to the Comprehensive Plan Advisory Committee (CPAC) within this agenda. The public hearing will be opened to receive a report from staff, Freese and Nichols, and any other interested persons. Upon completion, the public hearing will be closed. The Joint Session will discuss and consider the application, and may request additional information from staff or the applicant, if required. Introductions-City of Schertz Senior Planner Sam Haas welcomed the City Council & Planning and Zoning Commission to the 2nd CPAC meeting to update everyone on the Comprehensive Plan Update. The Project Team from Freese and Nichols were in attendance to present information on the Comprehensive Plan and review a Future Land Use Exercise. A public hearing would be open for comment and interaction with City Council, Planning & Zoning, and the Freese and Nichols team. Mr. Shad Comeaux presented the timeline of this project. Timeline: March-May 2023 03-27-2023: Project Initiation and Kickoff May-July 2023 05-24-2023: Snapshot, Analysis & Existing Conditions; Marketing Analysis; Vision & Guiding Principles June-August 2023: Future Land Use; Transportation and Parks & Recreation 07-26-2023: CPAC Stakeholders Meetings July-August 2023: Implementation Strategies 08-23-2023: CPAC September-October 2023 09-27-2023: CPAC November-December 2023 Adoption Meetings Market Snapshot Jason Claunch provided an overview of the Market Snapshot. Economic Development is an important component of the land use strategy. Every comprehensive plan that Freese and Nichols have worked have included an element of integration with economic development creating a more powerful plan. The City of Schertz has first class services and must find ways to continue to extract values to continue that momentum. Economic development is important to provide the 2 financial abilities to create, fund, and maintain high quality infrastructure. Freese and Nichols have been studying the areas of Market Oriented, Aligned with Ownership, and Community Values and Vision and where they overlap. Their role is to make sure these objectives are calibrated and will help guide the strategic plan and land use strategy and the overall plan is balanced and implementable. Development Factors • Randolph AFB acts as a strong economic driver • Schertz has a substantial amount of undeveloped land • Schertz’s location in-between IH35 and IH10 • Schertz is centrally located within a growing region that includes large employment and population centers including San Antonio, New Braunfels, San Marcos, and Seguin, among others. Demographics-Key Takeaways Schertz is projected to experience faster population growth than the State, with a projected annual growth rate of 1.8%. By 2030, Schertz's population is expected to grow to 58,881 Strong growth pressure, high homeownership rate, above average incomes, and strong neighborhood values More disposable and higher median income stimulate economic growth Market Demand-Homes Moderate for multi-family housing units, strong demand for affordable rental housing options, strong demand for homes in the $350k+range. Alternative single-family product is townhomes, condos etc. that developers can consider in the future. Emerging priorities included exploring opportunities to evolve corporate attraction to advanced technologies, innovate retail, expand housing, and maintain strong economic development programs. Future Land Use Exercise They presented previous studies to include: Future Land Use Plan; Comprehensive Land Plan, Sector Plan; Parks and Recreation Master Plan; Thoroughfare Plan. The city is divided into 4 key areas: Area 1-Agriculture Conservation and Estate Neighborhood; Area 2-Within the JBSA Randolph Clear Air Impact Compatible Use Zones and Estate Neighborhoods: Area 3A-Mainly quarry area and estate lots, outside our city limits and 3B Area likely to be Suburban Single-Family Residential; and Area 4-lots of potential, vacant land. Mr. Comeaux explained there are quite a few future land use categories, and it was proposed to simplify them moving forward. He discussed several options in all 4 key areas in Land Use Scenario 1 and 2. The exercise was to start thinking of the 4 key areas and what the city might want to focus on. 3 Public Hearing: Mr. Richard Deeds-5523 Cypress Point-The concern is the buffer between area 3B and 4 where the city might be putting high capacity housing. The plan hasn't addressed the fixed income residents, and it might price them out. Housing costs in the $400k price range will push people put and become another Austin. Dr. Mark Penshorn-8320 Trainer Hale Rd.-Area 1 is uniquely different with the rain run-off. We need to have the infrastructure ready for heavy rains. Councilmember Michael Dahle asked if Land Use Scenario 1 or 2 reflect the current comprehensive plan. Both scenarios are different. Area 1 east of Weir Rd. should be left Ag conservation to limit the potential flooding as in the past. The extension of highway commercial in Area 1 is a good choice. Area 2 having commercial light industrial between landing zones is a good use. Area 3A and 3B would like to consider releasing them after a joint discussion with landowners. Area 4-Would like to see a more town-center concept. Mayor Pro-Tem Brown agrees with Councilmember Dahle. For Area 1, it is too early in the process to determine the best use for the long term.The other side of IH-35 was intended for more light industrial and rural use. In the quarry area, adding multi-family development would not be a good idea. Mayor Gutierrez agreed with Councilmember Dahle as well. The industrial area along IH-10 for Area 1 is a valuable asset. Area 2 has the industry, technology, and R&D under the current future land use designation. Mr. Comeaux explained that everything along IH-10 is either highway commercial or light industrial. With the colors being so close on the map, Mr, Comeaux said this was another good reason to simplify the designations. Mr. Richard Braud would like to hear from Randolph AFB about how much they would accept in terms of our development. He does not want them threatened by development. Would like to protect as much of the south-eastern runway that is empty. We need more retail development on our interstates since Schertz has been so heavily dependent on rooftops. Chair Glen Outlaw stated there were no surprises to him especially in southern Schertz. He is not a fan of mixed-use neighborhood. The developers are bringing mixed-use plans, but are leaning towards single family residential. He would like to see P&Z and City Council control the density and traffic. So far the industrial has stayed north of IH-35, and it has worked well. The P&Z has addressed multi-family plans and know the demand is out there, so he would like to designate areas in the city for multi-family. Planning Manager Emily Delgado asked if designating specific areas for multi-family may not be thinking broad enough. Mr. Richard Deeds-5523 Cypress Point-stated that facilities need to be planned before these 4 multi-family complexes. Have places where they can walk to and not add to the traffic concerns. Mr. Ken Tipton-621 Secretariat Drive-grew up in Chattanooga, TN which had a tremendous flooding problem. They created irrigation and a levy on marsh lands that could not be used before. He has not seen alot of townhouses in the area and stated they are a good mix between a single family home and apartments. Mayor Tem-Tim Brown agreed that with multi-family housing, commercial and facilities need to be near these multi-family areas. It is a combination of commercial growth and planning. Councilmember Michael Dahle stated that the mixed-use must include the multi-family developments. There needs to be more conversation between P&Z to give staff broader guidelines with PDD's. Councilmember Allison Heyward stated if the city designates multi-family areas, and we approve multi-family in a mixed use area, it can confuse the public. Also, educating the public that apartments and townhomes are good for the community and some folks are looking for high density housing. Councilmember Jill Whittaker asked if all the information discussed tonight would be modified and presented to Council again. Mr. Shad Comeaux stated they would take all the information tonight and try to simplify it and come back with a revision of the land use map to review. There will be a lot of opportunities to discuss and make changes.   Adjournment Mayor Pro-Tem Tim Brown asked for a motion to adjourn the Joint City Council & Planning and Zoning meeting. Councilmember Allison Heyward made the motion. Councilmember Jill Whittaker seconded the motion. Mayor Pro-Tem Tim Brown adjourned the meeting at 7:01 pm. Chair Glen Outlaw called for a short recess.   _______________________________ Ralph Gutierrez, Mayor ATTEST: ____________________________________ Sheila Edmondson, City Secretary 5 Agenda No.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Human Resources Subject:Resolution 23-R-76 - Consideration and/or action adding Juneteenth to the City’s Official Holiday Schedule. (S.Gonzalez/J.Kurz) BACKGROUND The City's Holiday Policy was last approved by Council on December 1, 2020, and lists the following days as Official City Holidays: New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Independence Day, *Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, Christmas Eve and Christmas Day. *Fire employees (operations) work on Labor Day and recognize 9/11 as the holiday. Juneteenth was officially made a federal holiday on June 17, 2021. Texas adopted the holiday in 2020 as a paid holiday for state employees. The City currently observes all federal holidays and after discussion and consensus from the Council Budget Retreat held on August 4, City staff is requesting to add Juneteenth to the official holiday schedule.  GOAL Approval of Resolution 23-R-76 - Adding Juneteenth to the City's Official Holiday Schedule COMMUNITY BENEFIT Adding this holiday to the City's Official Holiday Schedule will enhance the City's benefit package. Paid time off has several benefits, including: - Increasing the City's ability to attract top talent - Boosting motivation & productivity within our workforce - Boosting employee morale - Creating a better work-life balance for employees - Higher engagement and lower turnover SUMMARY OF RECOMMENDED ACTION Approval of Resolution 23-R-76 - Adding Juneteenth to the City's Official Holiday Schedule FISCAL IMPACT The cost to add Juneteenth is approximately $51,637 (weighted cost includes taxes and retirement). This includes cost to both General Fund and EMS Fund. Impact to General Fund = $36,110 per day off Impact to EMS Fund = $15,527 per day off For all employees who would normally be working on the day of the week in which the holiday fell, there is no additional cost. The additional cost comes from paying Public Safety workers who actually work the holiday and those who were not scheduled and do not work. These costs have been included as part of the proposed budget for FY 23/24. RECOMMENDATION Approval of Resolution 23-R-76 - Adding Juneteenth to the City's Official Holiday Schedule Attachments Resolution 23-R-76  RESOLUTION NO. 23-R-76 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ADDING JUNETEENTH TO THE CITY’S OFFICIAL HOLIDAY SCHEDULE AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, Juneteenth was officially made a federal holiday on June 17, 2021, and Texas adopted the holiday in 2020 as a paid holiday for state employees; and WHEREAS, the City of Schertz (the “City”) seeks alignment with the U.S. federal holiday schedule; and WHEREAS, the City requests to amend its official holiday schedule by adding Juneteenth as an approved holiday; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1.The City Council hereby approves resolution 23-R-76 adding Juneteenth to the City of Schertz official holiday schedule. Section 2.The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3.All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4.This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5.If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6.It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7.This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this _________ day of ______________, 2023. CITY OF SCHERTZ, TEXAS Mayor, Ralph Gutierrez ATTEST: City Secretary, Sheila Edmondson (CITY SEAL) - 2 - Agenda No. 2.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Human Resources Subject:Resolution 23-R-67 - Authorizing an interlocal agreement with Equalis Group LLC for Cooperative Purchasing Services. (S.Gonzalez/J.Kurz) BACKGROUND The purpose of cooperative purchasing groups is to obtain the benefits and efficiencies that can accrue to members, comply with State bidding requirements, and identify qualified vendors of commodities, goods, and services. The City of Schertz currently utilizes several major purchasing cooperatives. Authority for such services is granted under Texas Government Code§§ 791.001 et seq as amended. Cooperative Purchasing Services under this agreement are extended to all Texas State, City or County Government Agencies, or any other Local Government Entity as defined in the Texas Government Code§ 791.003.  Additionally, Subchapter F, Chapter 271.102 of the Texas Local Government Code, “Cooperative Purchasing Program Participation,” provides that a local government may participate in a cooperative purchasing program with other local governments or a local cooperative organization established to provide local governments access to contracts with vendors for the purchase of materials, supplies, services or equipment. Simply, purchasing cooperatives allow for substantial savings to be realized by volume purchasing of specific commodity items. The City of Schertz desires to enter into an agreement with Equalis Group LLC to participate in purchasing cooperatives. The City has reviewed the benefits of participating in these cooperatives and has concluded that the programs will provide the best value to the taxpayers through the anticipated savings to be realized. GOAL Approval of Resolution 23-R-67 authorizing an interlocal agreement with Equalis Group LLC for Cooperative Purchasing Services. COMMUNITY BENEFIT Purchasing cooperatives assist local governments in reducing costs through volume purchasing. Additionally, City resources are conserved and purchasing efficiencies are maximized through use of a streamlined procurement process. SUMMARY OF RECOMMENDED ACTION Approval of Resolution 23-R-67 authorizing an interlocal agreement with Equalis Group LLC for Cooperative Purchasing Services. RECOMMENDATION Approval of Resolution 23-R-67 authorizing an interlocal agreement with Equalis Group LLC for Cooperative Purchasing Services. Attachments ILA - Equalis Group  Resolution 23-R-67  Page 1 of 3 MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT This Master Intergovernmental Cooperative Purchasing Agreement (the “Agreement”) is entered into by and between those certain government agencies that execute a Management Services Agreement (“Lead Agencies”) with Equalis Group LLC (“Equalis Group”) to be appended and made a part hereof and such other public agencies, non-profit organizations, and businesses (each a “Purchasing Group Member”) who register to participate in the cooperative purchasing programs administered by Equalis Group and its affiliates and subsidiaries (collectively, “Equalis Group Purchasing Program”) by either registering on an Equalis Group Purchasing Program website (such as www.equalisgroup.org) or by executing a copy of this Agreement. RECITALS WHEREAS, after a competitive solicitation and selection process conducted by Lead Agencies, Lead Agencies enter into master agreements (“Master Agreements”) with awarded suppliers to provide a variety of goods, products, and services (“Products”) to the applicable Lead Agency and Purchasing Group Members; WHEREAS, Master Agreements are made available to Purchasing Group Members by Lead Agencies through the Equalis Group Purchasing Program and provide that Purchasing Group Members may voluntarily purchase Products on the same terms, conditions, and pricing as the Lead Agency, subject to any applicable federal and/or local purchasing ordinances and the laws of the State of purchase; and WHEREAS, in addition to Master Agreements, the Equalis Group Purchasing Program may from time to time offer Purchasing Group Members the opportunity to acquire Products through other group purchasing agreements. NOW, THEREFORE, in consideration of the mutual covenants contained herein and of the mutual benefits to result, the parties hereto agree as follows: 1. Each party will facilitate the cooperative procurement of Products. 2. The procurement of Products by Purchasing Group Member party to this Agreement shall be conducted in accordance with and subject to the relevant federal, state, and local statutes, ordinances, rules, and regulations that govern Purchasing Group Member’s procurement practices. 3. The cooperative use of Master Agreements and other group purchasing agreements shall be conducted in accordance with the terms and conditions of such agreements, except as modification of those terms and conditions is otherwise allowed or required by applicable federal, state, or local law. 4. The Lead Agencies will make available, upon reasonable request and subject to convenience, information about Master Agreements which may assist in facilitating and improving the procurement of Products by the Purchasing Group Member. 5. Purchasing Group Member agrees that Equalis Group Purchasing Program may provide access to group purchasing organization (“GPO”) agreements directly or indirectly by enrolling Purchasing Group Member in another GPO’s purchasing program; provided that the purchase of Products shall be at Purchasing Group Member’s sole discretion. 6. Purchasing Group Member shall make timely payments to the distributor, manufacturer, or other vendor (each a “Supplier”) for Products procured and received through any Master Agreement or GPO group purchasing agreement (each an “Equalis Agreement”) in accordance with the terms and conditions of this Agreement and of the Equalis Agreement, as applicable. 7. Purchasing Group Member acknowledges and agrees that Equalis Group may receive fees (“Administrative Fees”) from Suppliers, which are typically calculated as a percentage of the dollar value of purchases made by Purchasing Group Member under an Equalis Agreement. Equalis Group’s standard Administrative Fees are two percent (2%) or less. Equalis Group shall provide Purchasing Group Member with access to a listing of Equalis Agreements that provide for the payment to Equalis of Page 2 of 3 Administrative Fee in excess of three percent (3%). Additionally, Equalis Group shall provide Purchasing Group Member with access to an annual report listing Purchasing Group Member’s purchases of Products through Equalis Agreements and the associated Administrative Fees received by Equalis Group. 8. Purchasing Group Member agrees that Products purchased under Equalis Agreements are for Purchasing Group Member’s own use in the conduct of its business, and in no event shall Purchasing Group Member sell, resell, lease, or otherwise transfer goods purchased through Equalis Agreements to an unrelated third party unless expressly permitted by the terms of the applicable Equalis Agreement. 9. Payment for Products and inspections and acceptance of Products ordered by Purchasing Group Member shall be the exclusive obligation of Purchasing Group Member. Disputes between Purchasing Group Member and any Supplier shall be resolved in accordance with the law and venue rules of the State of purchase unless otherwise agreed to by Purchasing Group Member and the Supplier. The exercise of any rights or remedies by Purchasing Group Member shall be the exclusive obligation of Purchasing Group Member. 10. Purchasing Group Member shall not use this Agreement or the terms and conditions of any Equalis Agreement as a method for obtaining additional concessions or reduced prices for similar products or services. 11. Purchasing Group Member shall be responsible for the ordering of Products under this Agreement. A non-procuring party shall not be liable in any fashion for any violation by a party procuring Products under this Agreement. Without limiting the generality of the foregoing, Equalis Group Purchasing Program makes no representations or warranties regarding any Product or Equalis Agreement and shall have no liability for any act or omission by a Supplier or other party under an Equalis Agreement. 12. This Agreement shall remain in effect unless terminated by one party giving thirty (30) days’ written notice to the other party. The provisions of Sections 5, 6, 7, 8, and 9 hereof shall survive any such termination. 13. If any term or provision of this Agreement is held invalid, illegal, or unenforceable in any jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other term or provision of this Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction. 14. This Agreement and the rights and obligations hereunder may not be assignable by either party hereto without the prior written consent of the other party, which consent shall not be unreasonably withheld, conditioned, or delayed, provided, however, that Purchasing Group Member and Equalis Group may assign their respective rights and obligations under this Agreement without the consent of the other party in the event either Purchasing Group Member or Equalis Group shall hereafter effect a corporate reorganization, consolidation, merger, merge into, sell to, or transfer all or substantially all of its properties or assets to another entity. Subject to the preceding sentence, this Agreement will be binding upon, inure to the benefit of, and be enforceable by the parties and their respective successors and assigns. Any instrument purporting to make an assignment in violation of this Section 14 will be null and void. 15. This Agreement, together with any other documents incorporated herein by reference, constitutes the sole and entire agreement of the parties to this Agreement with respect to the subject matter contained herein, and supersedes all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, with respect to such subject matter. 16. Equalis shall not be liable to Purchasing Group for any action, or failure to take action, of a Supplier in connection with the performance of Supplier’s obligations under an Equalis Agreement. 17. Each party to this Agreement acknowledges it has read the Agreement and represents and warrants that it has the necessary legal authority and is legally authorized to execute and enter into this Agreement. 18. This Agreement shall take effect upon Purchasing Group Member (i) executing a copy of this Agreement, or (ii) registering on an Equalis Group Purchasing Program website. Page 3 of 3 The easiest way to complete this form is to visit: www.equalisgroup.org/member-registration. You may also fill out this form electronically, print and sign it, then scan and email the fully completed document to membership@equalisgroup.org. Primary Contact Information Name: Title: Phone #: Email: Which contract(s) are you interested in?: Authorized Signator Name: Title: Date: Signed: IN WITNESS WHEREOF, I hereby acknowledge, on behalf of ________________________________________________, that I have read and agreed to the general terms and conditions set forth in the Equalis Group Master Intergovernmental Purchasing Agreement. Agency Information Agency Name: Agency Type: Agency Department: Street Address: City / St / Zip: Phone #: Federal Tax ID: Website URL: RESOLUTION NO. 23-R-67 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN INTERLOCAL AGREEMENT WITH EQUALIS GROUP LLC FOR COOPERATIVE PURCHASING SERVICES, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, it is the desire of the aforesaid parties to comply with and further the policies and purposes of the Interlocal Cooperation Act; and WHEREAS, Subchapter C, Chapter 791.025 of the Texas Government Code, provides in relevant parts as follows: (a)A local government, including a council of governments, may agree with another local government or with the state or a state agency, including the comptroller, to purchase goods and services. (b)A local government, including a council of governments, may agree with another local government, including a nonprofit corporation that is created and operated to provide one or more governmental functions and services, or with the state or a state agency, including the comptroller, to purchase goods and any services reasonably required for the installation, operation, or maintenance of the goods. This subsection does not apply to services provided by firefighters, police officers, or emergency medical personnel. (c)A local government that purchases goods and services under this section satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and services. WHEREAS, Subchapter F, Chapter 271.102 of the Texas Local Government Code, “Cooperative Purchasing Program Participation,” provides that a local government may participate in a cooperative purchasing program with other local governments or a local cooperative organization established to provide local governments access to contracts with vendors for the purchase of materials, supplies, services or equipment; and WHEREAS, the City of Schertz desires to contract with Equalis Group LLC to participate in purchasing cooperatives; and WHEREAS, the City of Schertz has reviewed the benefits of participating in these cooperatives and has concluded that the programs will provide the best value to the taxpayers through the anticipated savings to be realized. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1.The City Council hereby authorizes the City Manager to execute an interlocal agreement with Equalis Group LLC Center for cooperative purchasing services. Section 2.The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3.All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4.This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5.If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6.It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7.This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this _________ day of ______________, 2023. CITY OF SCHERTZ, TEXAS Mayor, Ralph Gutierrez ATTEST: City Secretary, Sheila Edmondson (CITY SEAL) - 2 - Agenda No. 3.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Human Resources Subject:Resolution 23-R-66 - Authorizing the City Manager to enter into an agreement with Blue Cross Blue Shield for medical insurance. (S.Gonzalez/J.Kurz) BACKGROUND The City has had Blue Cross Blue Shield (BCBS) medical insurance since 2019. Due to a few large claims in 2023 and current trends in the healthcare market, BCBS was originally proposing almost a 30% increase in premiums for plan year 2024. City staff consulted with our benefits broker and determined it was an opportune time to issue an RFP for health insurance to survey the market and ensure we are providing the best value to our current employees, retirees, and ultimately, the taxpayers. The City released a Request for Proposals (RFP) for medical insurance, and three proposals were received in total. The respondents included Blue Cross Blue Shield, Cigna and United Healthcare. The proposals submitted matched the current plan coverage (co-pays, coinsurance, deductibles etc.) After Best and Final Offers were negotiated with the carriers by the City’s benefits broker, BCBS has proposed a 7.5% premium increase ($381,986).  Though both Cigna and United came in lower than BCBS, after consultation with our broker, it was determined that either carrier would create (in some cases, significant) disruption in network facilities and providers for our members.  Therefore, after evaluation and review of all proposals, staff recommends contracting with Blue Cross Blue Shield for medical insurance. Staff will go back to the market next year to further evaluate if member disruptions can be minimized by switching carriers for plan year 2025. GOAL Approval of 23-R-66 authorizing the City Manager to enter into an agreement with Blue Cross Blue Shield for medical insurance for 2024. COMMUNITY BENEFIT The City was able to lower premiums for dependent care coverage when the City switched to Blue Cross Blue Shield in 2019. Offering a competitive benefit package enhances the City's ability to effectively recruit and retain top talent. This translates to lower turnover costs and a more engaged workforce, ultimately leading to increased productivity and quality of City services. SUMMARY OF RECOMMENDED ACTION Approval of 23-R-66 authorizing the City Manager to enter into an agreement with Blue Cross Blue Shield for medical insurance for 2024. FISCAL IMPACT The total premium cost for 2024 medical insurance will increase by 7.5%, or $381,986. Funds have been allocated in the proposed FY 23/24 budget to absorb this increase. By the City absorbing the cost, employees will not see an increase to their dependent care premiums. RECOMMENDATION Approval of 23-R-66 authorizing the City Manager to enter into an agreement with Blue Cross Blue Shield for medical insurance for 2024. Attachments Insurance Summary  Resolution 23-R-66  2424 © 2023 ARTHUR J. GALLAGHER & CO. Summary BCBSTX •Renewed plan as is •$100,000 premium credit •Option to drop PPO 1000 •No disruption Cigna •Matched current design at a rate decrease •Network disruption –new, growing network •$36,000 in Performance Guarantees •$92,000 Discretionary Credit UHC •$0 virtual visits for HSA and $0 PCP for under 19 •Matched current below renewal and tiered ACO option below current rates •Network disruption •$50,000 Implementation Credit 7.5% premium increase -9.5% premium decrease 6.6% premium increase 1 © 2023 Arthur J. Gallagher & Co. Network Access Notes City of Schertz – 2024 Medical RFP #2023-010 Blue Cross Blue Shield of Texas • Same network as today with little (or no) member disruption. Cigna • Growing network in the greater San Antonio area due to the recent exit of Humana in the market. • Among the networks quoted by the vendors based on current City utilization, they had the lowest network match. − Top Hospitals – 90% − Top Providers – 77%  The only exception being UHC’s Nexus ACO which is a narrow network option where the other networks were broad PPOs. • All 24 Texas Med Urgent Care Clinics will be in Cigna’s network effective 9/1/23. • Additionally, Cigna recently secured a large National Account based out of San Antonio. Part of that agreement hinges on Cigna securing more facilities and providers into the network prior to the 1/1/24 effective date of said contract. − It was not disclosed how may providers or facilities would have to be added to the network to meet this commitment goal. • With these factors considered, Cigna was not determined to be a network match for the City at this time with the unknown amount of member disruption. United Healthcare • The broad Choice Plus network is a strong network match for the City in comparison to BCBS’s Blue Choice PPO, but would still create some member disruption. − Top Hospitals – 94% − Top Providers – 96% • UHC was the only carrier to quote a narrow network option. While this tiered ACO model would be cost effective for both the City and members, it will be disruptive as the member understands how this benefit works and steers to different providers/facilities. RESOLUTION NO. 23-R-66 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH BLUE CROSS BLUE SHIELD TEXAS FOR MEDICAL INSURANCE AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City solicited proposals from insurance carriers for medical insurance plans; and WHEREAS, after analysis of the responses, City staff and the City’s insurance broker recommend continuation of current coverage provided by Blue Cross Blue Shield of Texas to ensure quality plans and minimal provider disruption to members; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Blue Cross Blue Shield of Texas and Unum for medical insurance. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1.The City Council hereby authorizes the City Manager to enter into an agreement with Blue Cross Blue Shield Texas for medical insurance. Section 2.The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3.All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4.This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5.If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6.It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7.This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this _______ day of _____________, 2023 CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (CITY SEAL) - 2 - Agenda No. 4.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Engineering Subject:Resolution 23-R-77 - Authorizing a resolution for a construction contract with Intermountain Slurry Seal, Inc. for the 2023 Street Resurfacing Project. (B.James/K.Woodlee/J.Nowak ) BACKGROUND The 2023 Street Resurfacing Project is a continuation of the City’s comprehensive pavement preservation effort that began a couple years ago.  The goal of this project is to complete the resurfacing of streets in the Ashley Place subdivision that were removed from last year’s project due to budget constraints.  The project will also resurface Beck Street from Schertz Parkway to the end of the street.  Slurry seal will be used to resurface the streets.  A slurry seal is a thick mixture of sand and oil that is spread onto the street surface.  The oil/sand mixture seals the surface of the street, rejuvenates the existing pavement, and provides a new wearing surface for vehicles to drive on.   The proposed streets in Ashley Place were crack sealed with last year’s project.  Public Works has completed the minor base repairs needed on the streets and “touched up” the crack sealing as needed.  Public Works has also completed the base repairs and crack sealing on Beck Street.  Because all the “prep work” for the streets has been completed, this project will simply apply the new slurry seal surface to the streets.  The new surfacing is expected to be complete by the end of this fiscal year.   Two bids were received on July 19, 2023, for the project.  The bids ranged from a low of $190,000.00 to a high of $208,701.42.  The low bid received was 5% above the Engineer’s Estimate for the project. Selection of the best bid was based primarily on cost.  All bidders were required to submit additional information, such as experience on similar projects; experience on public projects; available resources to complete the project; corporate history and stability; and references. The additional information was used to verify the bidders were capable of completing the project.  Based on the information provided, all bidders are capable of completing the project work.  The lowest bid received for was from Intermountain Slurry Seal, Inc.  Intermountain Slurry Seal, Inc., was the contractor that successfully completed the slurry seal work for last year’s project. GOAL To obtain authorization from City Council to execute a construction contract with Intermountain Slurry Seal, Inc. for $190,000, and a not to exceed amount of $195,000, for the 2023 Street Resurfacing Project. COMMUNITY BENEFIT The project will apply a slurry seal to the surface of the remaining streets in the Ashley Place subdivision and on Beck Street.  This will complete the pavement preservation effort in the Ashley Place subdivision and all the streets will have a uniform appearance.  The slurry seal not only seals the entire surface of the streets to prevent moisture intrusion, but also provides a new driving surface on the street.  This helps prevent potholes and other street defects from occurring and extends the life of the street. SUMMARY OF RECOMMENDED ACTION Authorize execution of the construction contract for the 2020 Street Resurfacing Project to Intermountain Slurry Seal, Inc., for $190,000.00 and a not to exceed amount of $195,000.00. FISCAL IMPACT Funding for the project will come from the street preservation line item in the FY 22-23 budget. RECOMMENDATION Staff recommends Council approve Resolution 23-R-77 and authorize the City Manager to execute a construction contract in substantially the same form as attached with Intermountain Slurry Seal, Inc. for $190,000.00 and a not to exceed amount of $195,000.00 for the 2023 Street Resurfacing Project. Attachments Bid Results  Resolution 23-R-77  BID TABULATION Project: 2023 SPAM Resurfacing Project (Bid No. 2023-011)Intermountain Slurry Seal, Inc Viking Construction Engineer's Estimate Contractor Average Bid Submittal: Wednesday, July 19, 2023 @ 3:00 PM 1000 North Warm Springs Road 2592 Shell Rd. Owner: City of Schertz Engineering Department Salt Lake City, UT 84116 Georgetown, TX (801) 532-8200 (512) 930-5777 LOWEST RESPONSIVE BIDDER ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL AVG UNIT PRICE TOTAL BASE BID SUP-1 Door Hanger 1 LS $4,745.00 $4,745.00 $850.00 $850.00 $3,000.00 $3,000.00 $2,797.50 $2,797.50 SUP-3 Slurry Seal (21 LBS / SY - combined weight of all slurry materials)469 TN $395.00 $185,255.00 $443.18 $207,851.42 $379.00 $177,751.00 $419.09 $196,553.21 TOTAL BASE BID:$190,000.00 $208,701.42 $180,751.00 $199,350.71 BID TABULATION Project: 2023 SPAM Resurfacing Project (Bid No. 2023-011)Intermountain Slurry Seal, Inc Engineer's Estimate Unit Price Comparison Bid Submittal: Wednesday, July 19, 2023 @ 3:00 PM 1000 North Warm Springs Road Owner: City of Schertz Engineering Department Salt Lake City, UT 84116 (801) 532-8200 LOWEST RESPONSIVE BIDDER ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL DELTA % DELTA BASE BID SUP-1 Door Hanger 1 LS $4,745.00 $4,745.00 $3,000.00 $3,000.00 $1,745.00 58.17% SUP-3 Slurry Seal (21 LBS / SY - combined weight of all slurry materials)469 TN $395.00 $185,255.00 $379.00 $177,751.00 $16.00 4.22% TOTAL BASE BID:$190,000.00 $180,751.00 5.12% RESOLUTION NO. 23-R-77 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT IN SUBSTANTIALLY THE SAME FORM AS ATTACHED WITH INTERMOUNTAIN SLURRY SEAL, INC. FOR ONE HUNDRED NINETY THOUSAND DOLLARS AND A NOT TO EXCEED AMOUNT OF ONE HUNDRED NINETY FIVE THOUSAND DOLLARS FOR THE 2023 STREET RESURFACING PROJECT WHEREAS, City Staff developed a street resurfacing project for various City streets to further the overall goal of the City of Schertz to preserve the streets in the City; and WHEREAS, a construction contract and bidding package was created to retain a contractor to perform the resurfacing; and WHEREAS, the project was publicly advertised for bids in accordance with public entity procurement regulations; and WHEREAS, two bids were received and opened on July 19, 2023 for the resurfacing project; and WHEREAS, City Staff reviewed the bids received and identified Intermountain Slurry Seal, Inc. as the lowest responsible bidder for the project; and WHEREAS, the funding for the proposed is available from the line item in the FY 2022- 2023 budget for street preservation and maintenance, and WHEREAS, the City Council of the City of Schertz wishes to award the construction contract for the 2023 Street Resurfacing Project to Intermountain Slurry Seal, Inc. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute the necessary construction contract documents in substantially the same form as attached with Intermountain Slurry Seal Inc., in the amount of ONE HUNDRED NINETY THOUSAND DOLLARS ($190,000.00) and a not to exceed amount of ONE HUNDRED NINETY FIVE THOUSAND ($195,000.00) for the 2023 Street Resurfacing Project during the FY 2022-2023. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this day of , 2023. CITY OF SCHERTZ, TEXAS ________________________________ Ralph Gutierrez, Mayor ATTEST: _______________________________ Sheila Edmondson, City Secretary EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 7 AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT (STIPULATED PRICE) THIS AGREEMENT is by and between City of Schertz (“Owner”) and Intermountain Slurry Seal, Inc. (“Contractor”). Owner and Contractor hereby agree as follows: ARTICLE 1 – WORK 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Slurry seal application to various city streets. ARTICLE 2 – THE PROJECT 2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as follows: 2023 SPAM Resurfacing Project ARTICLE 3 – ENGINEER 3.01 The part of the Project that pertains to the Work has been designed by the City of Schertz Engineering Department. 3.02 The Owner has retained City of Schertz Engineering Department (“Engineer”) to act as Owner’s representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 – CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. Contract Times: Days B. If a contract is awarded for multiple schedules, the Work is expected to be substantially completed within 14 calendar days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions within 30 calendar days after the date of substantial completion. The number of days to substantial completion will be negotiated with the successful bidder and shall be within the range listed in this paragraph. If multiple schedules are awarded, the following Contract Times will apply for each schedule. C. Parts of the Work shall be substantially completed on or before the following Milestone(s): 1. All work completed by September 30, 2023 ARTICLE 1-BID RECIPIENT 1.01 This Bid is submitted to: CITY OF SCHERTZ PURCHASING DEPARTMENT CITY OF SCHERTZ 1400 SCHERTZ PKWY, ADMIN BLDG 2 SCHERTZ, TX 78154 1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents. ARTICLE 2 -BIDDER'S ACKNOWLEDGEMENTS 2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. ARTICLE 3 -BIDDER'S REPRESENTATIONS 3.01 In submitting this Bid, Bidder represents that: A. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents, and hereby acknowledges receipt of the following Addenda: Addendum No. Addendum , Date 7-t ]-Z0 <.:3 B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work. D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings. BF -1 E. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance ofthe Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder's safety precautions and programs. F. Bidder agrees, based on the information and observations referred to in the preceding paragraph, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents. G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents. H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and confirms that the written resolution thereof by Engineer is acceptable to Bidder. I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work. J. The submission of this Bid constitutes an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, and that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents. ARTICLE 4 -BIDDER'S CERTIFICATION 4.01 Bidder certifies that: A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation; B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D: 1. "corrupt practice" means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process; 2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; 3. "collusive practice" means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and BF -2 4. "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect thee execution of the Contract. ARTICLE 5 -BASIS OF BID 5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s): Item Description Unit Estimated Bid Unit Bid Price No. Quantity Price SUP-1 Door Hanger LS 1 47115';?0 f../7 Lf 5; 00 SUP-3 Slurry Seal (21 LBS I SY-combined TN 469 ,~C/5; o:> weight of all slurry materials . 7{5 2:-S: 0 p J • ") , Total of All Unit Price Bid Items $ I '/U <1@ c;(} I Total Bid Price BF -3 Bidder acknowledges that (1) each Bid Unit Price includes an amount considered by Bidder to be adequate to cover Contractor's overhead and profit for each separately identified item, and (2) estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all unit price Bid items will be based on actual quantities, determined as provided in the Contract Documents. ARTICLE 6 -TIME OF COMPLETION 6.01 Bidder agrees that the Work will be complete in accordance with Article 4 of the Agreement. 6.02 Bidder accepts the provisions of the Agreement as to liquidated damages. ARTICLE 7 -ATTACHMENTS TO THIS BID 7.01 The following documents are submitted with and made a condition of this Bid: A. Required Bid security; B. List of Proposed Subcontractors; C. List of Proposed Suppliers; D. List of Project References; E. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids; F. Required Bidder Qualification Statement with supporting data; and G. Form 1295 -Certificate of Interested Parties (Bidder must complete form online at www.ethics.state.tx.us/File); and H. Prohibition on Contracts With Companies Boycotting Israel ARTICLE 8 -DEFINED TERMS 8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions. BF -4 ARTICLE 9 -BID SUBMITTAL BIDDER: {Indicate correct name of bidding entity] By: [Signature] lntermountain Slurry Seal, Inc. [f:'rinteq ~qme] Gary R. Price, President (If F3iqder is a corporation, a limited liability company, a partnership, or a joint venture, attach evidertC:e ofat.Jthority to sign.) Attest: [Signature] (Printed name] Title: Submittal Date: Kelsie M. Goodwin Assistant Secretary July 19, 2023 Address for giving notices: lntermountain Slurry Seal. Inc. 1000 North Warm S p rin g s Road Salt Lake City, UT 84116 Telephone Number: (801 )532-8200 Fax Number: N/A Contact Name and e-mail address: Landon Moore landon.moore@gcinc.com Bidder's License No.: N/A (where applicable) BF -5 EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of 7 4.02 Liquidated Damages A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with the Contract. The Contractor acknowledges and recognizes that the Owner is entitled to full and beneficial occupancy and use of the completed work following expiration of the Contract Time. The Contractor further acknowledges and agrees that, if the Contractor fails to substantially, or cause the Substantial Completion of any portion of the Work within the Contract time, the Owner will sustain actual damages as a result of such failure. The exact amount of such damages will be difficult to ascertain. Therefore, the Owner and Contractor agree that, if the Contractor shall neglect, fail, or refuse to achieve substantial completion of the Work by the Substantial Completion date, subject to proper extension granted by the Owner, then the Contractor agrees to pay the Owner the sum of: 1. Six hundred dollars ($600.00) per day for each day in which such Work is not completed, not as penalty, but as liquidated damages, for the damages (“Liquidated Damages”) that would be suffered by Owner as a result of delay for each and every calendar day that the Contractor shall have failed to have completed the Work as required herein. The Liquidated Damages shall be in lieu of any and all other damages which may be incurred by Owner as a result of the failure of Contractor to complete within the Contract Time. ARTICLE 5 – CONTRACT PRICE 5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents the amounts that follow, subject to adjustment under the Contract: A. For all Work, at the prices stated in Contractor’s Bid, attached hereto as an exhibit. The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by Engineer. ARTICLE 6 – PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions. 6.02 Progress Payments; Retainage A. Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment on a monthly basis during performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract. All such payments will be measured by the Schedule of Values established as provided in the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no Schedule of Values, as provided elsewhere in the Contract. EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 of 7 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not limited to liquidated damages, in accordance with the Contract a. 95 percent of Work completed (with the balance being retainage); and b. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to the full amount of the contract, less such amounts set off by Owner pursuant to Paragraph 15.01.E of the General Conditions, and less such amounts as the Engineer shall determine for incomplete Work, retainage applicable to such work and unsettled claims. 6.03 Final Payment A. Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 15.06. ARTICLE 7 – INTEREST 7.01 All amounts not paid when due shall bear interest at the maximum rate allowed by law, not to exceed 1% per month. ARTICLE 8 – CONTRACTOR’S REPRESENTATIONS 8.01 In order to induce Owner to enter into this Contract, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents, and any data and reference items identified in the Contract Documents. B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings. E. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site-related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 of 7 of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and (3) Contractor’s safety precautions and programs. F. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. J. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents. ARTICLE 9 – CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages A-1 to A-7, inclusive). 2. Performance bond (pages PB-1 to PB-3, inclusive). 3. Payment bond (pages PYB-1 to PYB-3, inclusive). 4. General Conditions consisting of 68 pages of a modified version of EJCDC C-700, having a title page with the general title: STANDARD GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT. 5. Supplementary Conditions (pages SC-1 to SC-23, inclusive). 6. Specifications as listed in the table of contents of the Project Manual. 7. Drawings (not attached but incorporated by reference) consisting of 8 sheets with each sheet bearing the following general title: 2023 SPAM Resurfacing Project. 8. Addenda (numbers ___ to ___, inclusive). 9. Exhibits to this Agreement (enumerated as follows): a. Contractor’s Bid (pages BF-1 to BF-5, inclusive). b. Prohibition on Contracts With Companies Boycotting Israel (page 1) 10. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto: a. Notice to Proceed. b. Work Change Directives. c. Change Orders. EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 of 7 d. Field Orders. B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 9. D. The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions. ARTICLE 10 – MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions. 10.02 Assignment of Contract A. Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, money that may become due and money that is due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its successors, assigns, and legal representatives to the other party hereto, its successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Contractor’s Certifications A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.05: 1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process or in the Contract execution; 2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 of 7 3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and 4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. B. Certifications required by State Law 1. Non-Boycott of Energy. Contractor certifies that either (a) it does not boycott Israel and will not boycott energy companies; and (b) will not boycott energy companies during the term of the contract resulting from this solicitation. Contractor shall state any facts that make it exempt from the boycott certification as an attachment to this agreement. 2. Non-Boycott of Firearm Entity. Contractor certifies that it: (a) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (b) will not discriminate during the term of the contract against a firearm entity or firearm trade association . 10.06 Other Provisions A. Owner stipulates that if the General Conditions that are made a part of this Contract are based on EJCDC® C-700, Standard General Conditions for the Construction Contract, published by the Engineers Joint Contract Documents Committee®, and if Owner is the party that has furnished said General Conditions, then Owner has plainly shown all modifications to the standard wording of such published document to the Contractor, through a process such as highlighting or “track changes” (redline/strikeout), or in the Supplementary Conditions. EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7 of 7 IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement. This Agreement will be effective on __________ (which is the Effective Date of the Contract). OWNER: CONTRACTOR: City of Schertz By: Steve Williams By: Title: City Manager Title: (If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest: Title: Title: Address for giving notices: Address for giving notices: 1400 Schertz Parkway Schertz, TX 78154 License No.: (where applicable) (If Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of this Agreement.) Agenda No. 5.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Engineering Subject:Resolution 23-R-78 - Authorizing a resolution for a construction contract with R.L. Jones LP for the 2023 Trainer Hale Repair Project. (B.James/K.Woodlee/J.Nowak) BACKGROUND Trainer Hale is currently a relatively low volume street in southern Schertz running parallel to and north of IH-10.  While the street is in serviceable condition, there are some portions of the street where the pavement has settled and/or failed leading to unsafe conditions.  Some of the failed areas are relatively small, less than a lane width, while one area near the intersection with FM 1518, the entire street width has failed. Trainer Hale is classified as a secondary arterial by the City’s Master Thoroughfare Plan (MTP).  As development continues in southern Schertz, Trainer Hale will need to be widened and improved as outlined in the Master Thoroughfare Plan.  Such a project is not expected to occur in the near future.  It is prudent to make some repairs to the street now, in order to keep it serviceable until the future widening/improvement project occurs.  The proposed project will remove the existing pavement in the settled/failed areas, recompact the base underneath, and add some asphalt base to “level up” the areas as needed, and place a new layer of asphalt on the repair area.  This will help improve the overall condition of the street and increase the serviceability.   Two bids were received on July 19, 2023, for the project.  The bids ranged from a low of $114,325.00 to a high of $136,025.00.  The low bid received was 42% above the Engineer’s Estimate for the project. Selection of the best bid was based primarily on cost.  All bidders were required to submit additional information, such as experience on similar projects; experience on public projects; available resources to complete the project; corporate history and stability; and references. The additional information was used to verify the bidders were capable of completing the project.  Based on the information provided, all bidders are capable of completing the project work.  The lowest bid received for was from R.L. Jones LP.  R.L. Jones LP successfully completed the Elbel Storm Drain and Overlay project in 2022. In performing the bid analysis, Staff noted that the unit pricing for the asphalt removal and the new asphalt placement is significantly greater than the unit pricing in the Engineer’s Estimate.  Staff believes this is due to a couple of factors.  First, construction pricing appears to be continuing to increase more than normal due to the volatility in oil pricing.  Secondly, due to the relatively low quantity of work, the unit prices may have increased more than the Engineer estimated they would.  Even though the low bid is significantly more than the Engineer’s Estimate, there is adequate funding in the street preservation line item in this fiscal year’s budget to cover the cost of the project, including some contingency. GOAL To obtain authorization from City Council to execute a construction contract with R.L. Jones LP for $114,325.00, and a not to exceed amount of $130,000.00, for the 2023 Trainer Hale Repair Project. COMMUNITY BENEFIT COMMUNITY BENEFIT The project will repair some settled and/or failed section of the street, providing a smoother and safer driving surface. SUMMARY OF RECOMMENDED ACTION Authorize execution of the construction contract for the 2023 Trainer Hale Repairs Project to R.L. Jones LP, for $114,325.00 and a not to exceed amount of $130,000.00. FISCAL IMPACT Funding for the project will come from the street preservation line item in the FY 22-23 budget. RECOMMENDATION Staff recommends Council approve Resolution 23-R-78 and authorize the City Manager to execute a construction contract in substantially the same form as attached with R.L. Jones LP for $114,325.00 and a not to exceed amount of $130,000.00 for the 2023 Trainer Hale Repair Project. Attachments Bid Results  Resolution 23-R-78  BID TABULATION Project: Trainer Hale Repairs Project (Bid No. 2023-012)R.L. Jones LP Four B Paving, Inc.Engineer's Estimate Contractor Average Bid Submittal: Wednesday, July 19, 2023 @ 3:00 PM 18946 Redland Road PO Box 1065 Owner: City of Schertz Engineering Department San Antonio, TX 78259 Spring Branch, TX 78070 (210) 496-6223 (830) 228-5849 LOWEST RESPONSIVE BIDDER ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL AVG UNIT PRICE TOTAL BASE BID 01502 Mobilization 1 LS $9,500.00 $9,500.00 $11,050.00 $11,050.00 $10,000.00 $10,000.00 $10,275.00 $10,275.00 SUP-1 Door Hanger 1 LS $6,500.00 $6,500.00 $1,000.00 $1,000.00 $500.00 $500.00 $3,750.00 $3,750.00 SUP-2 Asphalt Removal 1,710 SY $18.00 $30,780.00 $36.25 $61,987.50 $15.00 $25,650.00 $27.13 $46,383.75 02741 Asphalt Paving, Type D Surface Course, 3" thick 1,710 SY $39.50 $67,545.00 $36.25 $61,987.50 $26.00 $44,460.00 $37.88 $64,766.25 TOTAL BASE BID:$114,325.00 $136,025.00 $80,610.00 $125,175.00 BID TABULATION Project: Trainer Hale Repairs Project (Bid No. 2023-012)R.L. Jones LP Engineer's Estimate Unit Price Comparison Bid Submittal: Wednesday, July 19, 2023 @ 3:00 PM 18946 Redland Road Owner: City of Schertz Engineering Department San Antonio, TX 78259 0 (210) 496-6223 0 0 LOWEST RESPONSIVE BIDDER ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL DELTA % DELTA BASE BID 01502 Mobilization 1 LS $9,500.00 $9,500.00 $10,000.00 $10,000.00 $(500.00)-5.00% SUP-1 Door Hanger 1 LS $6,500.00 $6,500.00 $500.00 $500.00 $6,000.00 1200.00% SUP-2 Asphalt Removal 1,710 SY $18.00 $30,780.00 $15.00 $25,650.00 $3.00 20.00% 02741 Asphalt Paving, Type D Surface Course, 3" thick 1,710 SY $39.50 $67,545.00 $26.00 $44,460.00 $13.50 51.92% TOTAL BASE BID:$114,325.00 $80,610.00 41.82% RESOLUTION NO. 23-R-78 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT IN SUBSTANTIALLY THE SAME FORM AS ATTACHED WITH R.L. JONES LP FOR ONE HUNDRED FOURTEEN THOUSAND, THREE HUNDRED TWENTY FIVE DOLLARS AND A NOT TO EXCEED AMOUNT OF ONE HUNDRED THIRTY THOUSAND DOLLARS FOR THE 2023 TRAINER HALE REPAIR PROJECT WHEREAS, City Staff developed a street repair project for Trainer Hale Road to correct some identified failures/deficiencies in the street; and WHEREAS, a construction contract and bidding package was created to retain a contractor to perform the street repairs; and WHEREAS, the project was publicly advertised for bids in accordance with public entity procurement regulations; and WHEREAS, two bids were received and opened on July 19, 2023 for the street repair project; and WHEREAS, City Staff reviewed the bids received and identified R.L. Jones LP as the lowest responsible bidder for the project; and WHEREAS, the funding for the proposed is available from the line item in the FY 2022- 2023 budget for street preservation and maintenance, and WHEREAS, the City Council of the City of Schertz wishes to award the construction contract for the 2023 Trainer Hale Repair Project to R.L. Jones LP. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute the necessary construction contract documents in substantially the same form as attached with R.L. Jones LP, in the amount of ONE HUNDRED FOURTEEN THOUSAND, THREE HUNDRED TWENTY FIVE DOLLARS ($114,325.00) and a not to exceed amount of ONE HUNDRED THIRTY THOUSAND DOLLARS ($130,000.00) for the 2023 Trainer Hale Repair Project during the FY 2022-2023. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this day of , 2023. CITY OF SCHERTZ, TEXAS ________________________________ Ralph Gutierrez, Mayor ATTEST: _______________________________ Sheila Edmondson, City Secretary EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 7 AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT (STIPULATED PRICE) THIS AGREEMENT is by and between City of Schertz (“Owner”) and R.L. Jones LP (“Contractor”). Owner and Contractor hereby agree as follows: ARTICLE 1 – WORK 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Repairs to damaged/settled pavement on Trainer Hale Road. ARTICLE 2 – THE PROJECT 2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as follows: 2023 Trainer Hale Repairs Project ARTICLE 3 – ENGINEER 3.01 The part of the Project that pertains to the Work has been designed by the City of Schertz Engineering Department. 3.02 The Owner has retained City of Schertz Engineering Department (“Engineer”) to act as Owner’s representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 – CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. Contract Times: Days B. If a contract is awarded for multiple schedules, the Work is expected to be substantially completed within 21 calendar days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions within 30 calendar days after the date of substantial completion. The number of days to substantial completion will be negotiated with the successful bidder and shall be within the range listed in this paragraph. If multiple schedules are awarded, the following Contract Times will apply for each schedule. C. Parts of the Work shall be substantially completed on or before the following Milestone(s): 1. All work completed by September 30, 2023 EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of 7 4.02 Liquidated Damages A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with the Contract. The Contractor acknowledges and recognizes that the Owner is entitled to full and beneficial occupancy and use of the completed work following expiration of the Contract Time. The Contractor further acknowledges and agrees that, if the Contractor fails to substantially, or cause the Substantial Completion of any portion of the Work within the Contract time, the Owner will sustain actual damages as a result of such failure. The exact amount of such damages will be difficult to ascertain. Therefore, the Owner and Contractor agree that, if the Contractor shall neglect, fail, or refuse to achieve substantial completion of the Work by the Substantial Completion date, subject to proper extension granted by the Owner, then the Contractor agrees to pay the Owner the sum of: 1. Six hundred dollars ($600.00) per day for each day in which such Work is not completed, not as penalty, but as liquidated damages, for the damages (“Liquidated Damages”) that would be suffered by Owner as a result of delay for each and every calendar day that the Contractor shall have failed to have completed the Work as required herein. The Liquidated Damages shall be in lieu of any and all other damages which may be incurred by Owner as a result of the failure of Contractor to complete within the Contract Time. ARTICLE 5 – CONTRACT PRICE 5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents the amounts that follow, subject to adjustment under the Contract: A. For all Work, at the prices stated in Contractor’s Bid, attached hereto as an exhibit. The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by Engineer. ARTICLE 6 – PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions. 6.02 Progress Payments; Retainage A. Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment on a monthly basis during performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract. All such payments will be measured by the Schedule of Values established as provided in the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no Schedule of Values, as provided elsewhere in the Contract. EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 of 7 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not limited to liquidated damages, in accordance with the Contract a. 95 percent of Work completed (with the balance being retainage); and b. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to the full amount of the contract, less such amounts set off by Owner pursuant to Paragraph 15.01.E of the General Conditions, and less such amounts as the Engineer shall determine for incomplete Work, retainage applicable to such work and unsettled claims. 6.03 Final Payment A. Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 15.06. ARTICLE 7 – INTEREST 7.01 All amounts not paid when due shall bear interest at the maximum rate allowed by law, not to exceed 1% per month. ARTICLE 8 – CONTRACTOR’S REPRESENTATIONS 8.01 In order to induce Owner to enter into this Contract, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents, and any data and reference items identified in the Contract Documents. B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings. E. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site-related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 of 7 of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and (3) Contractor’s safety precautions and programs. F. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. J. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents. ARTICLE 9 – CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages A-1 to A-7, inclusive). 2. Performance bond (pages PB-1 to PB-3, inclusive). 3. Payment bond (pages PYB-1 to PYB-3, inclusive). 4. General Conditions consisting of 68 pages of a modified version of EJCDC C-700, having a title page with the general title: STANDARD GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT. 5. Supplementary Conditions (pages SC-1 to SC-5, inclusive). 6. Specifications as listed in the table of contents of the Project Manual. 7. Addenda (numbers ___ to ___, inclusive). 8. Exhibits to this Agreement (enumerated as follows): a. Contractor’s Bid (pages BF-1 to BF-5, inclusive). b. Prohibition on Contracts With Companies Boycotting Israel (page 1) 9. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto: a. Notice to Proceed. b. Work Change Directives. c. Change Orders. d. Field Orders. EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 of 7 B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 9. D. The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions. ARTICLE 10 – MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions. 10.02 Assignment of Contract A. Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, money that may become due and money that is due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its successors, assigns, and legal representatives to the other party hereto, its successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Contractor’s Certifications A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.05: 1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process or in the Contract execution; 2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 of 7 3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and 4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. B. Certifications required by State Law 1. Non-Boycott of Energy. Contractor certifies that either (a) it does not boycott Israel and will not boycott energy companies; and (b) will not boycott energy companies during the term of the contract resulting from this solicitation. Contractor shall state any facts that make it exempt from the boycott certification as an attachment to this agreement. 2. Non-Boycott of Firearm Entity. Contractor certifies that it: (a) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (b) will not discriminate during the term of the contract against a firearm entity or firearm trade association . 10.06 Other Provisions A. Owner stipulates that if the General Conditions that are made a part of this Contract are based on EJCDC® C-700, Standard General Conditions for the Construction Contract, published by the Engineers Joint Contract Documents Committee®, and if Owner is the party that has furnished said General Conditions, then Owner has plainly shown all modifications to the standard wording of such published document to the Contractor, through a process such as highlighting or “track changes” (redline/strikeout), or in the Supplementary Conditions. EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7 of 7 IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement. This Agreement will be effective on __________ (which is the Effective Date of the Contract). OWNER: CONTRACTOR: City of Schertz By: Steve Williams By: Title: City Manager Title: (If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest: Title: Title: Address for giving notices: Address for giving notices: 1400 Schertz Parkway Schertz, TX 78154 License No.: (where applicable) (If Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of this Agreement.) ARTICLE 1-BID RECIPIENT 1.01 This Bid is submitted to: CITY OF SCHERTZ PURCHASING DEPARTMENT CITY OF SCHERTZ 1400 SCHERTZ PKWY, ADMIN BLDG 2 SCHERTZ, TX 78154 1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents. ARTICLE 2 -BIDDER'S ACKNOWLEDGEMENTS 2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. ARTICLE 3 -BIDDER'S REPRESENTATIONS 3.01 In submitting this Bid, Bidder represents that: A. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents, and hereby acknowledges receipt of the following Addenda: Addendum No. 1 Addendum. Date July 13, 2023 B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work. D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings. BF -1 E. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder's safety precautions and programs. F. Bidder agrees, based on the information and observations referred to in the preceding paragraph, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents. G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents. H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and confirms that the written resolution thereof by Engineer is acceptable to Bidder. I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work. J. The submission of this Bid constitutes an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, and that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents. ARTICLE 4 -BIDDER'S CERTIFICATION 4.01 Bidder certifies that: A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation; B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D: 1. "corrupt practice" means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process; 2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; 3. "collusive practice" means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and BF -2 4. "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the e execution of the Contract. ARTICLE 5 -BASIS OF BID 5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s): Item Description Unit Estimated Bid Unit Bid Price No. Quantity Price 01502 Mobilization LS 1 9,500.00 9,500.00 SUP-1 Door Hanger LS 1 6,500.00 6,500.00 SUP-2 Asphalt removal SY 1710 18.00 30,780.00 02741 Asphalt Paving, Type D Surface SY 1710 Course, 3" thick 39.50 67,545.00 Total of All Unit Price Bid Items $ 114, 325.00 Total Bid Price $ 114,325.00 One Hundred Fourteen Thousand Three Hundred Twenty Five Dollars and Zero Cents BF -3 Bidder acknowledges that (1) each Bid Unit Price includes an amount considered by Bidder to be adequate to cover Contractor's overhead and profit for each separately identified item, and (2) estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all unit price Bid items will be based on actual quantities, determined as provided in the Contract Documents. ARTICLE 6-TIME OF COMPLETION 6.01 Bidder agrees that the Work will be complete in accordance with Article 4 of the Agreement. 6.02 Bidder accepts the provisions of the Agreement as to liquidated damages. ARTICLE 7 -ATTACHMENTS TO THIS BID 7.01 The following documents are submitted with and made a condition of this Bid: A. Required Bid security; B. List of Proposed Subcontractors; C. List of Proposed Suppliers; D. List of Project References; E. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids; F. Required Bidder Qualification Statement with supporting data; and G. Form 1295 -Certificate of Interested Parties (Bidder must complete form online at www.ethics.state.tx.us/File); and H. Prohibition on Contracts With Companies Boycotting Israel ARTICLE 8 -DEFINED TERMS 8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions. BF -4 ARTICLE 9 -BIO SUBMITTAL BIDDER: [Indicate correct name of bidding entity] R.L. Jones LP By: [Sig nature] [Printed name] {If Bidder is a corporation, a limited liability c mpany, a partnership, or a join t venture, attach evidence of authority to sign.) Attest: [Signature] [Printed name] Title: Submittal Date : Maria Schneider Office Administrator July 19, 2023 Address for giving notices: 18946 Redland Road San Antonio , Texas 78259 Telephone Number: 210-496-6223 Fa x Number: 210-495-7535 Contact Name and e-mail addre ss: Joshua Jones admin@rljoneslp.com Bidder's Li cen se No.: N/A ~~~~~~~~~~~~~~~~~~~~~~~~~- {where applica ble) BF -5 Agenda No. 6.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Engineering Subject:Resolution 23-R-79 - Authorizing a resolution for a construction contract with Clark Construction of Texas, Inc. for the 2023 Windy Meadows Overlay Project. (B.James/K.Woodlee/J.Nowak) BACKGROUND Windy Meadows is a local, commercial street.  The existing street surface has deteriorated and is in need of repair and preservation.  This street is a candidate for resurfacing.  Because the street provides access to multiple commercial lots, the most appropriate resurfacing strategy would be a mill and overlay.  Other resurfacing options, such as a slurry seal, would not have the expected service life due to the commercial traffic on the street. As Staff began to identify the base repair areas to develop this project, it was determined that the previously observed base repair areas had grown significantly.  Additional potholes had also appeared on the street, showing the thickness of the existing asphalt.  Based on the potholes, it appears that the asphalt thickness is about two (2) inches.  As a result, the planned preservation strategy changed from a traditional mill and overlay to a repair strategy similar to what was done on Schertz Parkway about three years ago.  The process would essentially be a mill and overlay, but the milling procedure would remove all of the existing pavement and a small portion of the underlying base.  A new layer of three (3) inches of asphalt would be placed on the surface of the street.  The thicker asphalt layer will add strength to the pavement section, making it more durable.  Additionally, the effort of having to cut out and patch numerous base failure areas before doing an overlay will be avoided.   Three bids were received on July 20, 2023, for the project.  The bids ranged from a low of $318,762.00 to a high of $396,196.00.  The low bid received was 6% above the Engineer’s Estimate for the project. Selection of the best bid was based primarily on cost.  All bidders were required to submit additional information, such as experience on similar projects; experience on public projects; available resources to complete the project; corporate history and stability; and references. The additional information was used to verify the bidders were capable of completing the project.  Based on the information provided, all bidders are capable of completing the project work.  The lowest bid received for was from Clark Construction of Texas, Inc.  Staff has reviewed the submitted bid and background information and checked references for Clark Construction of Texas, Inc., and found no reason to not award a construction contract to them. GOAL To obtain authorization from City Council to execute a construction contract with Clark Construction of Texas, Inc., for $318,762.00, and a not to exceed amount of $340,000.00, for the 2023 Windy Meadows Overlay Project. COMMUNITY BENEFIT The project will repair some settled and/or failed section of the street, providing a smoother driving The project will repair some settled and/or failed section of the street, providing a smoother driving surface. SUMMARY OF RECOMMENDED ACTION Authorize execution of the construction contract for the 2023 Windy Meadows Overlay Project to Clark Construction of Texas, Inc., for $318,762.00 and a not to exceed amount of $340,000.00. FISCAL IMPACT Funding for the project will come from the street preservation line item in the FY 22-23 budget and vacancy and materials savings from the Street Operating Budget as outlined below:  Funding Source Amount Preservation and Maintenance budget item $315,000.00 Savings from Streets Operating Budget $25,000.00 Total:$340,000.00 RECOMMENDATION Staff recommends Council approve Resolution 23-R-79 and authorize the City Manager to execute a construction contract in substantially the same form as attached with Clark Construction of Texas, Inc. for $318,762.00 and a not to exceed amount of $340,000.00 for the 2023 Windy Meadows Overlay Project. Attachments Bid Results  Resolution 23-R-79  BID TABULATION Project: Windy Meadows Overlay Project (Bid No. 2023-013)Clark Construction R.L. Jones LP Four B Paving, Inc.Engineer's Estimate Contractor Average Bid Submittal: Thursday, July 20, 2023 @ 3:00 PM 5140 Gibbs Sprawl Rd.18946 Redland Road PO Box 1065 Owner: City of Schertz Engineering Department San Antonio, TX 78219 San Antonio, TX 78259 Spring Branch, TX 78070 (210) 661-6785 (210) 496-6223 (830) 228-5849 LOWEST RESPONSIVE BIDDER ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL AVG UNIT PRICE TOTAL BASE BID 01502 Mobilization 1 LS $30,000.00 $30,000.00 $20,000.00 $20,000.00 $18,511.00 $18,511.00 $20,000.00 $20,000.00 $24,255.50 $24,255.50 SUP-1 Door Hanger 1 LS $1,000.00 $1,000.00 $6,500.00 $6,500.00 $3,000.00 $3,000.00 $1,000.00 $1,000.00 $2,000.00 $2,000.00 02221.1 Remove Concrete Valley Gutter 82 SY $50.00 $4,100.00 $32.00 $2,624.00 $59.00 $4,838.00 $30.00 $2,460.00 $54.50 $4,469.00 02771 Concrete Valley Gutter 82 SY $140.00 $11,480.00 $175.00 $14,350.00 $133.50 $10,947.00 $60.00 $4,920.00 $136.75 $11,213.50 02221.2 Asphalt Removal 9,700 SY $6.00 $58,200.00 $7.50 $72,750.00 $4.50 $43,650.00 $8.00 $77,600.00 $5.25 $50,925.00 02741 Asphalt Paving, Type D Surface Course, 3" thick 9,700 SY $22.06 $213,982.00 $27.00 $261,900.00 $32.50 $315,250.00 $20.00 $194,000.00 $27.28 $264,616.00 TOTAL BASE BID:$318,762.00 $378,124.00 $396,196.00 $299,980.00 $357,479.00 BID TABULATION Project: Windy Meadows Overlay Project (Bid No. 2023-013)Clark Construction Engineer's Estimate Unit Price Comparison Bid Submittal: Thursday, July 20, 2023 @ 3:00 PM 5140 Gibbs Sprawl Rd. Owner: City of Schertz Engineering Department San Antonio, TX 78219 (210) 661-6785 LOWEST RESPONSIVE BIDDER ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL DELTA % DELTA BASE BID 01502 Mobilization 1 LS $30,000.00 $30,000.00 $20,000.00 $20,000.00 $10,000.00 50.00% SUP-1 Door Hanger 1 LS $1,000.00 $1,000.00 $1,000.00 $1,000.00 $-0.00% 02221.1 Remove Concrete Valley Gutter 82 SY $50.00 $4,100.00 $30.00 $2,460.00 $20.00 66.67% 02771 Concrete Valley Gutter 82 SY $140.00 $11,480.00 $60.00 $4,920.00 $80.00 133.33% 02221.2 Asphalt Removal 9,700 SY $6.00 $58,200.00 $8.00 $77,600.00 $(2.00)-25.00% 02741 Asphalt Paving, Type D Surface Course, 3" thick 9,700 SY $22.06 $213,982.00 $20.00 $194,000.00 $2.06 10.30% TOTAL BASE BID:$318,762.00 $299,980.00 6.26% RESOLUTION NO. 23-R-79 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT IN SUBSTANTIALLY THE SAME FORM AS ATTACHED WITH CLARK CONSTRUCTION OF TEXAS, INC. FOR THREE HUNDRED EIGHTEEN THOUSAND, SEVEN HUNDRED SIXTY TWO DOLLARS AND A NOT TO EXCEED AMOUNT OF THREE HUNDRED FORTY THOUSAND DOLLARS FOR THE 2023 WINDY MEADOWS OVERLAY PROJECT WHEREAS, City Staff developed a street overlay project for Windy Meadows Drive to correct some identified failures/deficiencies and restore the street to excellent condition; and WHEREAS, a construction contract and bidding package was created to retain a contractor to perform the overlay; and WHEREAS, the project was publicly advertised for bids in accordance with public entity procurement regulations; and WHEREAS, three bids were received and opened on July 20, 2023 for the street repair project; and WHEREAS, City Staff reviewed the bids received and identified Clark Construction of Texas, Inc. as the lowest responsible bidder for the project; and WHEREAS, the funding for the proposed is available from the line item in the FY 2022- 2023 budget for street preservation and maintenance and from savings in the Streets Operating Budget and WHEREAS, the City Council of the City of Schertz wishes to award the construction contract for the 2023 Windy Meadows Overlay Project to Clark Construction of Texas, Inc. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute the necessary construction contract documents in substantially the same form as attached with Clark Construction of Texas, Inc., in the amount of THREE HUNDRED EIGHTEEN THOUSAND, SEVEN HUNDRED SIXTY TWO DOLLARS ($318,762.00) and a not to exceed amount of THREE HUNDRED FORTY THOUSAND DOLLARS ($340,000.00) for the 2023 Windy Meadows Overlay Project during the FY 2022-2023. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this day of , 2023. CITY OF SCHERTZ, TEXAS ________________________________ Ralph Gutierrez, Mayor ATTEST: _______________________________ Sheila Edmondson, City Secretary EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 7 AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT (STIPULATED PRICE) THIS AGREEMENT is by and between City of Schertz (“Owner”) and Clark Construction of Texas, Inc. (“Contractor”). Owner and Contractor hereby agree as follows: ARTICLE 1 – WORK 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Repairs to damaged/settled pavement on Trainer Hale Road. ARTICLE 2 – THE PROJECT 2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as follows: 2023 Windy Meadows Overlay Project ARTICLE 3 – ENGINEER 3.01 The part of the Project that pertains to the Work has been designed by the City of Schertz Engineering Department. 3.02 The Owner has retained City of Schertz Engineering Department (“Engineer”) to act as Owner’s representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 – CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. Contract Times: Days B. If a contract is awarded for multiple schedules, the Work is expected to be substantially completed within 21 calendar days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions within 30 calendar days after the date of substantial completion. The number of days to substantial completion will be negotiated with the successful bidder and shall be within the range listed in this paragraph. If multiple schedules are awarded, the following Contract Times will apply for each schedule. C. Parts of the Work shall be substantially completed on or before the following Milestone(s): 1. All work completed by September 30, 2023 EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of 7 4.02 Liquidated Damages A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with the Contract. The Contractor acknowledges and recognizes that the Owner is entitled to full and beneficial occupancy and use of the completed work following expiration of the Contract Time. The Contractor further acknowledges and agrees that, if the Contractor fails to substantially, or cause the Substantial Completion of any portion of the Work within the Contract time, the Owner will sustain actual damages as a result of such failure. The exact amount of such damages will be difficult to ascertain. Therefore, the Owner and Contractor agree that, if the Contractor shall neglect, fail, or refuse to achieve substantial completion of the Work by the Substantial Completion date, subject to proper extension granted by the Owner, then the Contractor agrees to pay the Owner the sum of: 1. Six hundred dollars ($600.00) per day for each day in which such Work is not completed, not as penalty, but as liquidated damages, for the damages (“Liquidated Damages”) that would be suffered by Owner as a result of delay for each and every calendar day that the Contractor shall have failed to have completed the Work as required herein. The Liquidated Damages shall be in lieu of any and all other damages which may be incurred by Owner as a result of the failure of Contractor to complete within the Contract Time. ARTICLE 5 – CONTRACT PRICE 5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents the amounts that follow, subject to adjustment under the Contract: A. For all Work, at the prices stated in Contractor’s Bid, attached hereto as an exhibit. The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by Engineer. ARTICLE 6 – PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions. 6.02 Progress Payments; Retainage A. Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment on a monthly basis during performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract. All such payments will be measured by the Schedule of Values established as provided in the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no Schedule of Values, as provided elsewhere in the Contract. EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 of 7 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not limited to liquidated damages, in accordance with the Contract a. 95 percent of Work completed (with the balance being retainage); and b. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to the full amount of the contract, less such amounts set off by Owner pursuant to Paragraph 15.01.E of the General Conditions, and less such amounts as the Engineer shall determine for incomplete Work, retainage applicable to such work and unsettled claims. 6.03 Final Payment A. Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 15.06. ARTICLE 7 – INTEREST 7.01 All amounts not paid when due shall bear interest at the maximum rate allowed by law, not to exceed 1% per month. ARTICLE 8 – CONTRACTOR’S REPRESENTATIONS 8.01 In order to induce Owner to enter into this Contract, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents, and any data and reference items identified in the Contract Documents. B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings. E. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site-related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 of 7 of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and (3) Contractor’s safety precautions and programs. F. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract. G. Contractor is aware of the general nature of work to be performed by Owner and ot hers at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. J. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents. ARTICLE 9 – CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages A-1 to A-7, inclusive). 2. Performance bond (pages PB-1 to PB-3, inclusive). 3. Payment bond (pages PYB-1 to PYB-3, inclusive). 4. General Conditions consisting of 68 pages of a modified version of EJCDC C-700, having a title page with the general title: STANDARD GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT. 5. Supplementary Conditions (pages SC-1 to SC-7, inclusive). 6. Specifications as listed in the table of contents of the Project Manual. 7. Drawings (not attached but incorporated by reference) consisting of 8 sheets with each sheet bearing the following general title: 2023 SPAM Resurfacing Project. 8. Addenda (numbers ___ to ___, inclusive). 9. Exhibits to this Agreement (enumerated as follows): a. Contractor’s Bid (pages BF-1 to BF-5, inclusive). b. Prohibition on Contracts With Companies Boycotting Israel (page 1) 10. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto: a. Notice to Proceed. b. Work Change Directives. c. Change Orders. EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 of 7 d. Field Orders. B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 9. D. The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions. ARTICLE 10 – MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions. 10.02 Assignment of Contract A. Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, money that may become due and money that is due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its successors, assigns, and legal representatives to the other party hereto, its successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Contractor’s Certifications A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.05: 1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process or in the Contract execution; 2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 of 7 3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and 4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. B. Certifications required by State Law 1. Non-Boycott of Energy. Contractor certifies that either (a) it does not boycott Israel and will not boycott energy companies; and (b) will not boycott energy companies during the term of the contract resulting from this solicitation. Contractor shall state any facts that make it exempt from the boycott certification as an attachment to this agreement. 2. Non-Boycott of Firearm Entity. Contractor certifies that it: (a) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (b) will not discriminate during the term of the contract against a firearm entity or firearm trade association . 10.06 Other Provisions A. Owner stipulates that if the General Conditions that are made a part of this Contract are based on EJCDC® C-700, Standard General Conditions for the Construction Contract, published by the Engineers Joint Contract Documents Committee®, and if Owner is the party that has furnished said General Conditions, then Owner has plainly shown all modifications to the standard wording of such published document to the Contractor, through a process such as highlighting or “track changes” (redline/strikeout), or in the Supplementary Conditions. EJCDC® C-520 (Rev. 1), Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7 of 7 IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement. This Agreement will be effective on __________ (which is the Effective Date of the Contract). OWNER: CONTRACTOR: City of Schertz By: Steve Williams By: Title: City Manager Title: (If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest: Title: Title: Address for giving notices: Address for giving notices: 1400 Schertz Parkway Schertz, TX 78154 License No.: (where applicable) (If Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of this Agreement.) Agenda No. 7.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:City Secretary Subject:Resolution 23-R-80 - Approving the resolution supporting the candidacy of Councilmember Allison Heyward for the position of President-Elect of the Texas Municipal League. (City Council/S.Edmondson) BACKGROUND Councilmember Allison Heyward has officially filed to be a candidate for TML President-Elect. The following requirements for candidates filing for TML President-Elect must be: (1) an elected official of a member city; (2) a member of the TML Board of Directors; and (3) shall declare his or her candidacy by emailing or mailing the completed Candidate Data Form and provide a city council resolution of support. Attachments Resolution 23-R-80  TML Nomination Policy  RESOLUTION NO 23-R-80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, SUPPORTING THE CANDIDACY OF COUNCILMEMBER ALLISON HEYWARD FOR THE POSITION OF PRESIDENT-ELECT OF THE TEXAS MUNICIPAL LEAGUE. WHEREAS, Councilmember Allison Heyward has served on the TML Regional Board of Directors as Region 7 Director; and WHEREAS, as a representative she has functioned as a trusted and vital communications link between the region and the TML Board and staff, and has proven her dedication to public service; and WHEREAS, in her capacity as Councilmember and Region 7 Director she has exhibited unparalleled leadership to promote Regional and Statewide purposes of the Texas Municipal and its Mission; and, WHEREAS, at its annual conference in October, the Texas Municipal League Nominating Committee will select an individual to fill the role of President-Elect for the 2023/2024 term; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ THAT: SECTION 1. City Council supports the nomination and candidacy of Councilmember Allison Heyward for the position of President-Elect of the Texas Municipal League. SECTION 2.All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. SECTION 3.This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. SECTION 4.If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. SECTION 5 It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. SECTION 6.This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this ______ day of __________2023. CITY OF SCHERTZ ____________________________ Ralph Gutierrez Mayor ATTEST: ____________________________ Sheila Edmondson City Secretary Page 1 of 3 FORMATION AND PROCEDURES OF THE TEXAS MUNICIPAL LEAGUE NOMINATING COMMITTEE The TML Nominating Committee shall be formed and shall conduct its activities under the following TML Board-adopted policies. Formation of a Nominating Committee During the June meeting of the TML Board of Directors, the TML President shall appoint a TML Nominating Committee to be made up of not less than five nor more than seven members of the TML Board of Directors, all of whom shall be elected officials. The most immediate TML Past President shall chair the Nominating Committee, and two other Past Presidents shall be appointed to the Committee. The TML President shall attempt to make appointments in a way that balances the Nominating Committee with regard to gender, ethnicity, geographic regions, city size, and other relevant factors. A person is ineligible to serve on the Nominating Committee if the person is from the same city as a candidate. Following the June meeting of the TML Board of Directors, all Board members and all member cities shall be notified of the composition of the Nominating Committee and of the procedures to be used by the Committee. Specifically, such information shall be printed in the issue of Texas Town & City magazine that is published in July. Procedures of the Nominating Committee A candidate for TML President-Elect must be: (1) an elected official of a member city; (2) a member of the TML Board of Directors; and (3) shall declare his or her candidacy by emailing or mailing the completed Candidate Data Form, city council resolution of support, and other attachments to: Nominating Committee c/o Bennett Sandlin, Executive Director bennett@tml.org or Texas Municipal League 1821 Rutherford Lane, Suite 400 Austin, Texas 78754-5101 Candidate Data Forms may be obtained from the TML Executive Director. A candidate for TML President-Elect must submit the Candidate Data Form along with any attachments to that form. That material must be emailed or mailed, and must be received by Page 2 of 3 September 1. The TML Executive Director shall distribute the submittal materials to Committee Members. The Candidate Data Form submitted by a candidate for TML President-Elect must include a copy of a resolution of support from the candidate’s municipal governing body and may include a biography or resume. If there are two or more candidates for the position of TML President-Elect, the Nominating Committee shall interview the candidates no sooner than September 1 and no later than the day on which the Nominating Committee makes its report to the TML Board of Directors during the TML Annual Conference. The specific times and places for such interviews shall be coordinated by the TML Executive Director. The TML Executive Director shall not be present during deliberations except at the unanimous request of the Nominating Committee members present. Members of the Nominating Committee may seek candidates for TML President-Elect prior to September 1. All persons who are eligible to run for TML President-Elect shall be informed that the TML Nominating Committee will base its decision on the candidates’ qualifications and interviews, and not on the basis of campaigning directed to the Nominating Committee, the TML Board of Directors, other city officials, or member cities. If, at the time of the February/March or June meeting of TML Board of Directors, the position of President-Elect is vacant, the timing of the Nominating Committee procedures can be accelerated to elect a President-Elect. If, at the time of the February/March or June meeting of the TML Board of Directors, the position of President and President-Elect are vacant, the timing of the Nominating Committee procedures can be accelerated and shall govern the President and President-Elect selection. Report of the Nominating Committee The Nominating Committee shall make a written report to the TML President prior to the time the Committee will make its oral report to the TML Board of Directors at the TML Annual Conference. That meeting shall be an open meeting and shall be listed in the Annual Conference Program. The Nominating Committee shall nominate one Board member for TML President and one Board member for TML President-Elect. Action on the Nominating Committee Report Following the oral report of the Nominating Committee, the position of TML President shall be considered first and separate from the position of TML President-Elect. Page 3 of 3 Nominations from the floor shall be allowed. Three TML Board members must second any nomination from the floor for either TML President or TML President-Elect. A TML Board member may nominate himself or herself or may second his or her nomination. A nomination from the floor does not require the suspension of any rules of procedure. If an election is contested, each candidate may address the TML Board of Directors for no more than three minutes. No other person may speak on behalf of a candidate. If an election is uncontested, the vote shall be by voice vote. If an election is contested, the vote shall be by written ballot. In that case, the TML President shall appoint two disinterested persons from the TML Board or staff to act as tellers to count the ballots. If an election is contested by three or more candidates, the candidate who receives the most votes shall be declared the winner. There shall be no run-off, except in the case of a tie for the most votes. Agenda No. 8.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Parks, Recreation & Community Servic Subject:Resolution 23-R-81 - Authorizing the City Manager to submit an application to the Alamo Area MPO for Transportation Alternatives Funding, and enter into an Advanced Funding Agreement with TXDOT if the project is selected, for the Dietz Creek Trail Project. (S.Gonzalez/L.Shrum) BACKGROUND Staff submitted the Dietz Creek Trail Project for pre-approval to AAMPO's FY 2025-2028 Transportation Improvement Program Call for Projects and our project was deemed eligible to advance to the formal application round for projects.  There are various funding sources for the Transportation Improvement Program "TIP" and the Transportation Alternatives Program or "TA". These programs specifically funds bicycle and pedestrian projects.  The program is a reimbursable program with the city providing a local match of 20% and federal dollars (via TxDOT) making up the other 80%.  This is the same program that city staff utilized to fund the project known as the "Schertz Pedestrian & Bike Lanes Project" which was the first section of the Great Northern Trail between Schertz Parkway and Wiederstein Road.  That project also included sidewalks along both sides of Live Oak Road (and curb and gutter) and bike lanes on Savannah Drive and Woodland Oaks Drive.  The limits for the Dietz Creek Trail project are from just south of Wiederstein Road, crossing Savannah Drive, crossing Maske Road, and ending at Schertz Parkway where it connects to the Campus Trail on the other side of the Parkway.   This is a competitive call for projects and once the application is submitted the project will be scored by the AAMPO Transportation Advisory Committee in September 2023 before going into a public involvement stage in October 2023 where citizen input helps make projects more competitive.  Final project selection will take place in December 2023 and final action to approve the FY 2025-2028 TIP will take place in May 2024.   GOAL The goal is to develop the West Dietz Creek Trail as part of the Schertz Trails network.  Hike and bike trails have been listed by residents as the top need for parks and recreation activities in both the Parks Master Plan and Citizen Satisfaction Surveys.   COMMUNITY BENEFIT The community will benefit from having additional miles of trail to utilize for recreation.  Recreational trails provide space for people to get active and stay healthy - both physically and mentally.   SUMMARY OF RECOMMENDED ACTION Approve Resolution 23-R-81. FISCAL IMPACT City staff is working on finalizing the engineer's estimate for project costs, but initial calculations are no City staff is working on finalizing the engineer's estimate for project costs, but initial calculations are no more than $1,250,000.00 for 1.76 miles of 10-foot wide concrete trail and pedestrian crossing systems where the trail crosses intersections. The city's 20% match of $250,000 is coming from specifically allocated Trail Development funds in the Parks & Recreation General Fund Budget. RECOMMENDATION Approve Resolution 23-R-81. Attachments Resolution 23-R-81  West Dietz Creek Trail  RESOLUTION NO. 23-R-81 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION TO THE ALAMO AREA MPO FOR TRANSPORTATION ALTERNATIVES FUNDING, AND ENTER INTO AN ADVANCED FUNDING AGREEMENT WITH TXDOT IF THE PROJECT IS SELECTED, FOR THE DIETZ CREEK TRAIL PROJECT AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the “City”) has recommended that the City submit an application to the Alamo Area Metropolitan Planning Organization for Transportation Alternatives funding for the West Dietz Creek Trail Project; and WHEREAS, the City’s local match is 20% or $250,000 and will be funded with specifically allocated trail development funds in the Parks & Recreation General Fund budget, and the reimbursable federal funding is 80% or $1,000,000; and WHEREAS, City Council has determined that it is in the best interest of the City to submit an application for Transportation Alternatives Funding for future trail development; WHEREAS, City Council authorizes the City Manager to enter into an Advanced Funding Agreement (AFA) with TXDOT if the project is selected. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1.The City Council hereby authorizes city staff to submit an application to the Alamo Area MPO for Transportation Alternatives funding for the West Dietz Creek Trail Project in the amount of $1,250,000.00 and enter into an Advance Funding Agreement (AFA) with TXDOT if the project is selected. Section 2.The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3.All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4.This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5.If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6.It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7.This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this ____ day of _________, 2023. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary Agenda No. 9.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Executive Team Subject:Resolution 23-R-82 - Approval of the issuance of bonds by the Texes Home Collaborative for the FM 1518 Multifamily Project. (S.Williams/B.James) BACKGROUND The developer the 1518 Apartments that are currently in for site plan and plat approval, is partnering with the Schertz Housing Authority on the development of this project to construct an affordable apartment complex. That partnership came about as a result of direction from City Council in January of 2022 when the developer of the project, the NRP Group approached the City about creating a Housing Finance Corporation or a Public Facilities Corporation. In October of 2022, City Council approved Resolution 22-R-119 authorizing a cooperative agreement with the Texas Home Collaborative for the Texas Home Collaborative to issue bonds to fund the project. In May of 2023, Council approved Resolution 23-R-38 authorizing the Schertz Housing Authority to submit a request to the U.S. Department of Housing and Urban Development (HUD) for the release of Project Based Voucher funds under Title V of the Quality Housing and Work Responsibility Act of 1998, as amended, to undertake the fm 1518 Apartment Project.  As part of the issuance of tax-exempt bonds to finance the project, one of the requirements is for a Tax Equity and Fiscal Responsibility Act (TEFRA) hearing and approval. A TEFRA hearing is a public hearing held by an issuer, following publication of a TEFRA notice, to give the public an opportunity to comment on a proposed private activity bond issue.  Per the attached minutes, this hearing was held on August 1, and no commentary was received.   Following the TEFRA hearing, the Internal Revenue Code further requires approval of the TEFRA by the governmental unit in which the project will be located - in this case Schertz. Resolution 23-R-82 gives approval for the issuer to issue the bonds.  GOAL Work in partnership with the Schertz Housing Authority to provide quality affordable housing in the community. COMMUNITY BENEFIT Development of this project would increase the supply of quality affordable housing in the community. SUMMARY OF RECOMMENDED ACTION Approval for the Texas Home Collaborative to issue the Bonds, the proceeds of which will be loaned to the Borrower to finance the costs of acquisition, construction and equipping the Project located at approximately 9120 FM 1518, Schertz, Texas 7815. RECOMMENDATION Approval of Resolution 23-R-82. Approval of Resolution 23-R-82. Attachments TEFRA Minutes  Resolution 23 R 82 bonds  MINUTES OF PUBLIC HEARING Re: | Texas Home Collaborative Multifamily Housing Revenue Bonds (1518 Apartments) The undersigned had the public hearing called to order at 9:18 a.m. on August 1, 2023, and conducted telephonically on behalf of the City of Schertz and its residents pursuant to Section 147(f) of the Internal Revenue Code and Revenue Procedure 2020-21. The public hearing, required under Section 147(f) of the Internal Revenue Code of 1986, was declared open for purposes of discussing the Bonds, the proceeds of which will be loaned to 1518 Apartments Ltd to acquire, rehabilitate and maintain a multifamily residential rental facility to be known as the 1518 Apartments located at approximately 9120 FM 1518, Schertz, Texas 78154. The required notice of the public hearing for the Project was published in the San Antonio Express-News, being a newspaper of general circulation in the specific location of the Project and in the jurisdiction in which the public hearing was held, as set forth in the affidavit of publication attached hereto as Exhibit A. No comments were made by the general public at the public hearing with respect to the Project. After sufficient time was given for all present to make their comments with respect to the Bonds and the Project, the public hearing was declared closed. Dated as of August 1, 2023. arisha Duson Hearing Officer 4887-6956-6836.v | EXHIBIT A AFFIDAVIT OF PUBLICATION (SEE ATTACHED) 4887-6956-6836.v1 34286187 Page 1 of 2 San Antonio Express - News San Antonio Express - News AFFIDAVIT OF PUBLICATION STATE OF TEXAS: COUNTY OF BEXAR Before me, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared, a Newspaper Representative for the Hearst Newspapers, LLC — dba: San Antonio Express - News, a newspaper published in COUNTY OF BEXAR County, Texas and that the publication, of which the annexed herein, or attached to, is a true and correct copy, was published to wit: ‘CustomerID | Customer Order ID Publication Pub Date 20004691 COATS ROSE 34286187 SAE Express-News 07/21/23 MN eh fcr Newspaper Representative Signature Monica Mendo 2a Newspaper Representative Printed Name aN Sworn and subscribed to before me, this day of “Ju ly ap 2023 ic in and forthe State of Texas ee, TAMIKA PERRY _ “ae Notary Public, State of Texas i= Comm. Expires 05-05-2027 S z, 4, Posen en’, > “eo K&S Notary ID 134344618 Page 2 of 2 San Antonio Express - News NOTICE OF PUBLIC HEARING 34286187 x, Be n e 5F He s Pe t e a ay He | ba l l s s g i c e t e e t gs i a g e 3 3 3 a 3 " f a E n a i | i e n a a H B a e a e i h e n e o e H H RESOLUTION NO. 23-R-82 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS GIVING APPROVAL FOR THE TEXAS HOME COLLABORATIVE TO ISSUE MULTIFAMILY HOUSING REVENUE BONDS SERIES 2023 IN AN AMOUNT NOT TO EXCEED $44,000,000, THE PROCEEDS BEING LOANED TO 1518 APARTMENTS LTC. TO FINANCE THE 1518 APARTMENTS, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, Texas Home Collaborative (the “Issuer”), a public facility corporation created by the Housing Authority of the City of Texarkana, Texas, has induced the issuance of Multifamily Housing Revenue Bonds (1518 Apartments) Series 2023 (the “Bonds”), to be issued in one or more series of tax-exempt bonds in an aggregate principal amount not to exceed $44,000,000. The proceeds of the Bonds will be loaned to 1518 Apartments Ltd. (the “Borrower”), to finance a portion of the costs of the acquisition and construction of a residential rental development to be known as the 1518 Apartments (the “Project”); WHEREAS, Section 147(f) of the United States Internal Revenue Code of 1986, as amended (the “Code”), requires the Issuer to obtain the approval of the City of Schertz (the “City”) as the local jurisdiction wherein the Project is situated before the Bonds can be issued; WHEREAS, the City Council is informed that the requisite public hearing required by the Code was held by the Issuer on August 1, 2023, and minutes of the hearing have been provided to the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City Council gives its approval for the Issuer to issue the Bonds, the proceeds of which will be loaned to the Borrower to finance the costs of acquisition, construction and equipping the Project located at approximately 9120 FM 1518, Schertz, Texas 78154. Solely for the purposes of approval under Section 147(f) of the Code, the prior actions taken in connection with the hearing are hereby ratified, confirmed and approved as actions taken for the benefit of the Governing Body. Section 2. The Mayor and City Secretary are authorized and directed to take any action and to execute and deliver and documents that are necessary or advisable to comply with the terms of this Resolution and the issuance of the Bonds. Section 3. NOTHING IN THIS RESOLUTION SHALL BE CONSTRUED TO CREATE ANY OBLIGATION WHATSOEVER OF THE CITY WITH RESPECT TO THE REPAYMENT OF THE BONDS. THE BONDS SHALL NEVER CONSTITUTE AN INDEBTEDNESS OR PLEDGE OF THE CITY WITHIN THE MEANING OF ANY CONSTITUTIONAL OR STATUTORY PROVISION, AND THE BONDS SHALL NEVER BE PAID IN WHOLE OR IN PART OUT OF ANY FUNDS RAISED OR TO BE RAISED BY TAXATION OR ANY OTHER REVENUES OF THE CITY. Section 4. This Resolution is adopted solely for the purposes of approval under Section 147(f) of the Code and shall not be construed as a representation, warranty, or other understanding of any kind by the City in respect of the Bonds or the Project. In particular, but without limiting the forgoing, THIS RESOLUTION DOES NOT CONSTITUTE ZONING APPROVAL, APPROVAL OF ANY BUILDING PERMIT, OR ANY OTHER APPROVAL REQUIRED BY THE CITY IN REGARD TO THE PROJECT. PASSED AND ADOPTED, this __th day of ________ 2023 CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (CITY SEAL) Agenda No. 10.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Facility & Fleet Subject: Resolution 23-R-69 - Authorizing the updated expenditures associated with the FY 22-23 Vehicle/Equipment Replacement Program. (B.James/D.Hardin Trussell/C.Hernandez) BACKGROUND In September and October of 2022, City Council approved Resolutions 22-R-100 and 22-R-117 authorizing vehicle purchases for FY 22-23 from multiple vendors. Those vendors have struggled to deliver the ordered vehicles due to inflation, product shortage, production issues and only a few are anticipated to be received. As such, staff began looking at other vendors to procure the needed vehicles. Staff is proposing to purchase 15 vehicles from six different vendors. All the vendors are members of purchasing cooperatives. Given the difficulty in procuring vehicles, staff is proposing to procure different makes, models or colors in some cases - for instance a Chevrolet Crew Cab 4 x 4 instead of a Ford F150 Crew Cab. The overall cost for these 15 vehicles has decreased by approximately $40,000 from the original purchase price.     GOAL The goal is to purchase 15 vehicles from six dealerships as part of the City's FY 22-23 vehicle replacement program.  COMMUNITY BENEFIT Having a current and operational Fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of an aging fleet.   SUMMARY OF RECOMMENDED ACTION Approval of Resolution 23-R-69 will authorize staff to purchase up to 15 vehicles from the six vendors listed for up to the total amount per vendor.  FISCAL IMPACT The total cost of these vehicles is just under $740,000. Funds were budgeted as part of the City's FY 2033/23 budget.    RECOMMENDATION Approval of Resolution 23-R-69.  Attachments Res 23 R 69  Vehicle Purchase Breakdwon  Vehicle Purchase Breakdwon  RESOLUTION NO. 23-R-69 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE UPDATED EXPENDITURES ASSOICATED WITH THE FY 22-23 VEHICLE/EQUIPMENT REPLACEMENT PROGRAM IN AN AMOUNT NOT TO EXCEED $1,640,697 AND OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the Schertz Fleet Department has a need to purchase multiple vehicles, equipment as part of the Vehicle Replacement Program; and WHEREAS, the Schertz Fleet Department has done due diligence in researching what vehicle best fits the needs of the department, to obtain the best pricing/availability, and to provide the best quality of vehicles; and WHEREAS, the Schertz City Council approved Resolutions 22-R-100 and 22-R-117 authorizing vehicle Purchases from Silsbee Ford and Caldwell Ford and said vehicles were ordered in September 2022; and WHEREAS, due to supply issues, the vehicles have still not been manufactured or received; and there is no current estimated timeframe to receive said vehicles; and WHEREAS, the Schertz Fleet Department has identified local dealerships that have some of the originally ordered vehicles (or comparable alternative) available currently; and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to issue Purchase Orders to the local dealerships for vehicle purchases. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: The City Council hereby authorizes expenditures of up to $44,500 with Jordan Ford, $187,000 with Reliable Chevrolet, $240,000 with Lake Country Chevrolet, $102,000 with Caldwell Country Chevrolet, $71,000 with Cavender Auto County Chevrolet and $59,500 with Gunn Chevrolet. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this ____ day of _______, 2023. CITY OF SCHERTZ, TEXAS ________________________________ Ralph Gutierrez, Mayor ATTEST: _______________________________ Sheila Edmondson, City Secretary Vehicle Purchase Breakdown Department Co-op GUNN CHEVROLET Department Co-op POLICE INTECEPTOR $44,500.00 PD CHEVROLET 3500 DUMP BED $59,500.00 Drainage Buyboard TOTAL $44,500.00 TOTAL $59,500.00 CAVENDER AUTO COUNTRY CHEVROLET BUICK GMC Department Co-op CHEVY 3500 SERVICE BODY $52,500.00 Streets TIPS USA 2024 CHEVROLET SILVERADO CC $71,000.00 Fire Sourcewell CHEVY 2500 KUV BODY $52,500.00 Faclities TIPS USA CHEVY 4X4 BLACK CREW CAB $41,000.00 PD TIPS USA TOTAL $71,000.00 CHEVY 4X4 GREY CREW CAB $41,000.00 PD TIPS USA TOTAL $187,000.00 LAKE COUNTRY CHEVROLET Department Co-op CHEVROLET CREW CAB 4X4 $48,000.00 Engineering Tips USA CHEVROLET CREW CAB 4X4 $48,000.00 PARKS Tips USA CHEVROLET CREW CAB 4X4 $48,000.00 PARKS Tips USA CHEVROLET EQUINOX $27,500.00 Engineering Buyboard CHEVROLET CREW CAB 4X4 $48,000.00 WATER Tips USA CHEVROLET EQUINOX $27,500.00 Planning Buyboard CHEVROLET CREW CAB 4X4 $48,000.00 MOTORPOOL Tips USA CHEVROLET CREW CAB 4X4 $47,000.00 N/S PC&D Buyboard $240,000.00 TOTAL $102,000.00 TOTAL EXPENDITURES $704,000.00 CALDWELL COUNTRY RELIABLE CHEVROLET JORDAN FORD Agenda No. 11.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Public Works Subject:Resolution 23-R-73 - Approving the SSLGC Fiscal Year 2023-2024 Water Rates. (B.James/L.Busch) BACKGROUND In order for the City’s corporate partner, the Schertz/Seguin Local Government Corporation (SSLGC) to provide water at the lowest rate possible, SSLGC utilizes the services of Willdan Financial Services as a rate consultant to evaluate and advance its model annually.  This helps to keep rate increases minimal and to keep SSLGC revenue appropriate for current and future operations.    For Fiscal Year 2023-24, the SSLGC Board is recommending and has approved with SSLGC Resolution SSLGC R23-08 an increase in the water rates of $0.015 per 1,000 gallons. The City of Seguin approved the proposed rates on August 1, 2023.  GOAL To have the City of Schertz City Council approve the SSLGC FY2023-24 water rates.   COMMUNITY BENEFIT The City of Schertz is a member of the Schertz/Seguin Local Government Corporation.  It is through the SSLGC that the City provides water to its residents and businesses.  Approval of the water rates will ensure that the residents and businesses of Schertz will continue to receive this vital service.   SUMMARY OF RECOMMENDED ACTION Staff recommends approval of the Resolution adopting the SSLGC FY2023-2024 water rates. FISCAL IMPACT Estimated water rate revenue from the City of Schertz for FY2023-2024 is at $3,656,863.   RECOMMENDATION Approval of Resolution 23-R-73. Attachments Resolution 23-R-73  RESOLUTION NO. 23-R-73 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE SCHERTZ SEGUIN LOCAL GOVERNMENT CORPORATION FISCAL YEAR 2023-24 WATER RATES, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz is a partner in and receives the majority of its potable drinking water supply from a local government corporation known as the Schertz Seguin Local Government Corporation (SSLGC); and WHEREAS, the SSLGC is required to produce and follow an annual budget for each fiscal year and revenue to conduct operations is a key piece of this annual budget; and WHEREAS, the City staff of the City of Schertz has recommended that the City approve the proposed SSLGC Fiscal Year 2023-24 Water Rates as adopted by the SSLGC Board of Directors in Resolution # SSLGC R23-08 (Exhibit A); and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the rates to ensure that the citizens and businesses of Schertz continue to receive excellent and vital water service. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1.The City Council hereby authorizes the approval of the Schertz/Seguin Local Corporation Fiscal Year 2023-24 Water Rates as proposed in Exhibit B. Section 2.The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3.All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4.This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5.If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6.It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7.This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this ____ day of _______, 2023. CITY OF SCHERTZ, TEXAS ________________________________ Ralph Gutierrez, Mayor ATTEST: _______________________________ Sheila Edmondson, City Secretary Exhibit A Resolution # SSLGC R23-08 Exhibit B SSLGC WATER RATES FOR FY2023-2024 Agenda No. 12.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Public Works Subject:Resolution 23-R-74 - Approving the SSLGC Fiscal Year 2023-2024 Annual Budget. (B.James/L.Busch) BACKGROUND The Schertz/Seguin Local Government Corporation (SSLGC) General Manager has submitted their FY 2023-24  Annual Budget for approval by the Schertz City Council. The SSLGC Board of Directors approved the budget on July 20, 2023. The Cities of Seguin and Schertz must also approve their budget. The City of Seguin approved it on August 1, 2023. This proposed budget shows an increase in total expenses of approximately 17%. The Budget Summary (pages 1-4) outline the areas of increase.  GOAL To approve the SSLGC FY2023-24 Annual Budget. COMMUNITY BENEFIT The City of Schertz is a member of the Schertz/Seguin Local Government Corporation.  It is through SSLGC that the City provides water to it citizens and businesses.  Approval of the annual budget will ensure that the citizens and businesses of Schertz will continue to receive this vital resource and service. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of the Resolution approving the proposed SSLGC FY2023-24 Annual Budget. FISCAL IMPACT This budget is based on SSLGC expenses and anticipated revenue based on the approved rates. RECOMMENDATION Approval of Resolution 23-R-74. Attachments Res 23 R 74 SSLGC Budget  Agenda No. 13.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:City Secretary Subject:Resolution 23-R-68 - Calling for a Charter Review and appointment of a Charter Review Commission to review and present proposed amendments for the City Charter. (City Council/S.Edmondson) BACKGROUND In the City Charter is states in Section 12.03 Charter Review Commission The City Council shall periodically appoint a Charter Review Commission which shall consist of no less than 5 and no more than 11 citizens of the City.  It shall be the duty of the Commission to:  Inquire into the operation of the City government under the Charter provisions and determine whether any such provisions require revision and to this end, public hearings may be held and the Commission shall have the power to compel the attendance of any officer or employee of the City to require the submission of City records which it may consider necessary to the conduct of such hearing. 1. Make any recommendations it considers desirable to insure compliance with the provisions of this Charter by the several departments of the City. 2. Propose amendments to this Charter to improve its effective application to current conditions.3. Report its findings and present its proposed amendments, if any, to the City Council.  The City Council shall receive any report submitted by the Charter Review Commission, may comment on any proposed amendment recommendations made, and, if any amendment or amendments are presented as a part of such report, shall order such to be submitted to the voters of the City in the manner provided in Section 12.04.   4. The term of office of the Charter Review Commission shall be 180 days after the date of the first meeting, said first meeting to occur within forty-five (45) days of the date of appointment. If during this term no report is presented to the City Council, then all records of the proceedings of the Commission shall be filed with the City Manager and the Charter Review Commission shall be dismissed.   5. Attachments Resolution 23-R-68  Charter Review Recommendations  RESOLUTION 23-R-68 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS CALLING FOR A CHARTER REVIEW AND APPOINTING A CHARTER REVIEW COMMISSION COMPRISED OF CITIZENS TO STUDY THE CURRENT CHARTER AND MAKE RECOMMENDATIONS AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, in the City Charter Section 12.03, the City Council of the City of Schertz shall periodically appoint a Charter Review Commission to review and make recommendations to the City Council for a possible Charter Amendment Election on the next General Election date; and WHEREAS, historically each City Councilmember could each recommend a citizen to the Charter Review Commission, which consist of no less than 5 and no more than 11 citizens of the City, and; WHEREAS, the term of office of the Charter Review Commission shall be 180 days after the date of the first meeting, said first meeting to occur within forty-five (45) days of the date of appointment. NOW, THREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1.A Charter Review Commission is hereby established, consisting of no less than 5 and no more than 11 citizens of the City as set forth in the attached Exhibit A. The Charter Review Commission will meet twice a month during the 180 days after the date of the first meeting. Section 2.The Charter Review Commission may adopt bylaws to govern the conduct of its meetings and hearings. Section 3.The City Council may amend the charge of the Charter Review Commission at any time. Section 4.The City Council shall make a final determination concerning whether and when to hold a City Charter Amendment election and what propositions to be submitted to the voters at the election. Section 5.All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 6.This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7.If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 8.It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 9.This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this ____ day of _______, 2023. CITY OF SCHERTZ, TEXAS _________________________ Ralph Gutierrez, Mayor ATTEST _________________________ Sheila Edmondson, City Secretary EXHIBIT A (LIST OF CHARTER REVIEW COMMISISONERS) Charter Review Commission-City Council Recommendations. Councilmember David Scagliola Mr. Richard Dziewit Councilmember Mark Davis Mr. Paul Wiley Mr. David Bennett Mr. Marcus Forte Mr. Demetric Herron Dr. Roger L. Booker Councilmember Allison Heyward Ms. Michele Tereletsky Mr. Chris Evans Ms. Kathleen Eldridge Mr. Dana Eldridge Agenda No. 14.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Finance Subject:Ordinance 23-M-17 - Amending the City of Schertz Code of Ordinances and certain other Ordinances by amending and establishing fees for certain licenses, permits, and other services provided by the City of Schertz. First Reading (S.Gonzalez/J.Walters) BACKGROUND City Departments collect a wide variety of fees for permits, services, fines and other charges that are all part of everyday operations of municipal government.  Since September 2008, the fees have been incorporated into a single fee schedule.  Ordinance 08-M-43 established the consolidated fee schedule and allows for the modification of existing fees to be done by resolution while new fees are established or added to the Fee Schedule by ordinance. The Fee Schedule ordinance provides a single document with all City fees that directly affect the users. The changes to the fees ensure the continued operation of public utilities, provides for essential services to the community and to adequately maintain the investment in existing infrastructure.  All changes to the fee schedule will have a 45-day period before the new fees take effect. This allows staff to update and advise citizens on the upcoming changes. The recommended effective date of these fee changes will be October 1, 2023, except the engineering fees which will be September 1, due to a change in State Law. Parks & Recreation  Proposing to remove the Holidazzle business parade entry fee which is currently $15. The fee was set to help offset staff time organizing the parade, however, currently there are very few entries and staff recommends the entry be free. If the parade grows large enough, the fee could be reconsidered at that time. Emergency Medical Services (EMS) Proposing to increase their mileage fee $3 per mile due to inflationary factors on parts and service as well as fuel.  It is also proposed to increase standby fees in the amount of $25 per hour for an Ambulance and $5 per hour for a gator. These fees have not been increased since their addition in 2013-14 but pay has continued to grow over that time.  EMT class fees are proposed to increase from $1,100.00 to $1,200.00. Schertz' classes are consistently booked up and the fee hasn't been updated since 2017-18. The per capital fee charged to serviced City's was updated via their individual contracts and will be reflected in the fee schedule as such. Fire Department Has expanded their fee schedule to include common fees based on other communities and on the Has expanded their fee schedule to include common fees based on other communities and on the services currently provided. Different types of license inspections will be broken out based on type and include various charges. This includes Daycare/Foster Care Centers at no charge, Adult Day Care increase to $200, Licensed Nursing Care increase to $200, Licensed Hospital Inspection increase to $250, Licensed Institutional Inspection increase to $250, and Licensed In-Home Facilities with no change in fee at $50. Fire suppression systems have been separated as well, based on type and set to different fees based on the complexity of the system inspection and review. New fees break out remodeling of existing systems, Kitchen Hood suppression Systems, Underground Fire line, Fixed Pipe Systems, Gaseous Suppression Systems, Standpipe systems, Spray Paint Booths, and Other Fire systems not named. Reinspecting fees will increase from $45 to $150. There is no fee for initial inspections, so the fee would be charged when violations have not been corrected at re-inspections. Plan review fees have been increased from $75 to $100 per hour and after hours review fees have been increased from $75 to $200. Smoke control system plan fees have increased $75 to $400. Fire Watch, where a crew and truck will stay and observe a potential fire hazard at the request of the property owner, will be listed on the fee scheduled at $150 (with Pumper Apparatus) and $75 (without Pumper Apparatus).  Inspections Division Proposes to add Technology Fees to permits in support of Cityview costs and to match other communities. This fee would be $25 for commercial construction (new or remodels/additions), $25 for new residential only, and $10 for all other permits. Staff also proposes to remove costs for additional licenses and registrations for General Contractors, Master Electricians, and Electrical Sign Contractors. Doing this will match all other license/registration trades in Schertz. Water and Sewer Water and Sewer Fees were reviewed by Wildan, a rate consultant who is also contracted by the City's primary water provider, Schertz Seguin Local Government Corporation (SSLGC), and the primary wastewater treatment provider, Cibolo Creek Municipal Authority (CCMA). Wildan provided Schertz a 5-year recommended rate plan based on current annual operational costs, projected growth of new accounts, debt service, and future infrastructure plans. Based on their model, the FY 2023-24 water rates would increase 2% and the sewer would increase 3%. Based on the city sewer average (5,200 gallons) and 10,000 gallons of water, this would be a $2.39 monthly utility bill increase. Engineering House Bill 3492 prohibits value-based fees for permitting public infrastructure construction and goes into effect on September 1, 2023.  Prior to this, Public Improvement Permit fees have been calculated as 1% of the cost of construction of the improvements.  It is proposed that, effective September 1, 2023, fees for Public Infrastructure Permits will now be based on a dollar amount per unit of the major categories of infrastructure.  Because of the short time frame available during which the updated fee structure needs to be in place, the resource required for the plan review and inspection services has been intentionally underestimated in an effort to avoid overcharging.  Staff will more closely evaluate costs encountered by the City to perform these services and will propose updated rates when available. GOAL To update the Adopted Fee Schedule for FY 2023-24. COMMUNITY BENEFIT Provide a single place for information on City fees. SUMMARY OF RECOMMENDED ACTION Staff recommends council approve the proposed changes to the fees schedule. FISCAL IMPACT The fee changes will all affect the General Fund but have a low overall fiscal impact due to the narrow scope of their estimated use but are intended as cost recovery of providing the described services. The average bill increase for EMS transports would increase $24 with the mileage change and the overall effect to covered cities would be $44,000 combined. On average, residential utility customers would see a $2.39 per month, or about a 2.5% increase under the recommended 5-year rate plan and fund the projected operational costs and help offset debt and impact fee requirements on upcoming projects. RECOMMENDATION Adopt Ordinance 23-M-17 and updated fees for FY 2023-24 Attachments Ordinance 23-M-17  Exhibit A Proposed Fee Schedule  5 Year Water & Sewer Rate Plan  WS Rate Plan Presentation  ORDINANCE NO. 23-M-17 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES AND CERTAIN OTHER ORDINANCES BY AMENDING AND ESTABLISHING FEES FOR CERTAIN LICENSES, PERMITS, AND OTHER SERVICES PROVIDED BY THE CITY OF SCHERTZ, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Schertz (the “City”) has established by ordinances and resolutions for fees for licenses, permits, and services provided by the City; and WHEREAS, the City Council has authorized a review and a consolidation of certain fees for licenses, permits, and services provided by the City; and WHEREAS, the Schedule of Fees attached as Exhibit A reflects revisions to certain fees, a restatement of certain fees not revised, and a consolidation of all such fees; and WHEREAS, due to the need for periodic modification of said fees and for the purposes of efficiency, the City Council desires to adopt future fee changes by resolution rather than by ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. All persons, firms, or corporations applying for licenses or permits or receiving other City services described on Exhibit A that require the payment of a fee incident to such application or service shall pay the fees as prescribed in the Fee Schedule attached hereto as Exhibit A and made a part of hereof. It shall be a violation of this Ordinance to conduct any activity or commence any use or receive any service for which payment of a fee described herein is required until such fee has been paid (if required to be paid in advance) or to fail to pay such fee when properly billed. Section 2. This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas as to the fees set forth on Exhibit A effect on the effective date of this Ordinance, except where the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. Section 3. The City Council may, from time to time, by ordinance add to the fees set forth on Exhibit A, and the fees now or hereafter set forth on Exhibit A may be modified from time to time by resolution of the City Council. Section 4. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. Section 5. Subject to the last sentence of this Section, any person, firm, or corporation who violates, disobeys, omits, neglects, or refuses to comply with or who resists the enforcement of any of provisions of this Ordinance shall be fined not more than Five Hundred Dollars ($500.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. If any other ordinance, including the Code of Ordinances, establishes a different penalty for the failure to pay any fee on Exhibit A, the provisions of such other ordinance or the Code of Ordinances shall control with respect to such penalty. Section 6. All rights and remedies of the City are expressly saved as to any and all violations of the provisions of the Code of Ordinances in effect on the effective date of this Ordinance and modified by this Ordinance or any other ordinances in effect on the effective date of this Ordinance and modified by this Ordinance and requiring the payment of fees for licenses, permits, and other services provided by the City which have accrued on the effective date of this Ordinance; and any and all accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 7. This Ordinance shall be in full force and effect from and after its final passage and any publication required by law. Passed and approved on the first reading this _____ day of __________, 2023. PASSED, APPROVED and ADOPTED ON SECOND READING this ____day of __________, 2023. CITY OF SCHERTZ, TEXAS ____________________________________ Ralph Gutierrez, Mayor ATTEST: ___________________________________ Sheila Edmondson, City Secretary EXHIBIT A City of Schertz Schedule of Fees Effective October 1, 2023 Except the Engineering Fees which will be effective September 1, 2023 City of Schertz Schedule of Fees Summary of Changes 2022-23 2023-24 City Events Holidazzle Business Parade Entry 15.00$ -$ EMS Response Services Mileage, per mile 22.00$ 25.00$ Other Services Ambulance Standby, per hour 125.00$ 150.00$ Gator Standby, per hour 95.00$ 100.00$ EMT Class 1,100.00$ 1,200.00$ Per Capita 16.10$ 17.07$ Fire Inspections & Permits License Inspections 50.00$ N/A Annual Daycare/Foster Care Centers -$ -$ Adult Daycare 50.00$ 200.00$ Licensed Nursing Care Center 50.00$ 200.00$ Licensed Hospital Inspection 50.00$ 250.00$ Licensed Institutional Inspection 50.00$ 250.00$ Licensed In-Home Facilities 50.00$ 50.00$ Base Fire Suppression Sprinkler System Installation (1-10 heads)100.00$ 200.00$ Fire Sprinkler System (11-200 heads)N/A 250.00$ Additional installation charge, per sprinkler heads (beyond 200)1.00$ 1.00$ Sprinkler System Modification (no heads involved)N/A 150.00$ False Alarm, per occurance (after 2 in an annual period)-$ 50.00$ Base Fire Alarms Installation (1-20 Devices)100.00$ 200.00$ Fire Alarms Installation (21-200 Devices)N/A 250.00$ Additional installation charge, per initiating or notification device (beyond 200)1.00$ 1.00$ Fire Alarm Remodel (Less than 10 Devices)N/A 75.00$ Fire Alarm Remodel (11-25 Devices)N/A 150.00$ Fire Alarm Remodel (26-100 Devices)N/A 225.00$ Fire Alarm Remodel (101-200 Devices)N/A 300.00$ Fire Alarm Remodel (201+ Devices)N/A 375.00$ Fire Alarm Panel Replacement (1-9 effected Devices)N/A 100.00$ Fire Alarm panel Replacement (10+ effected Devices)N/A 200.00$ Re-Inspection 45.00$ 150.00$ After hours fee, per hour per inspector 75.00$ 75.00$ (beyond the hours of 8:00 a.m. to 5:00 p.m.) Plan Review Fees, construction per hour, minimum 2 hours 75.00$ 100.00$ SFR After Hours Plan Review Rush (per hour, 2 hour minimum)75.00$ 200.00$ Smoke Control System Plan (for each review) (per system)75.00$ 400.00$ Kitchen Hood Suppression System N/A 400.00$ Emergency Responder Radio Coverage System N/A 500.00$ High Piled/Rack Storage System N/A 400.00$ Underground Fire Line (per line)N/A 250.00$ Fixed Pipe Systems (per system)N/A 150.00$ Gaseous Suppression Systems (per system)N/A 300.00$ Standpipe N/A 200.00$ 2 City of Schertz Schedule of Fees Summary of Changes 2022-23 2023-24 Additional Standpipes (beyond 1)N/A 150.00$ Above Ground Storage Tanks (all sizes) - commercial N/A 250.00$ Above Ground Storage Tanks (all sizes) - residential N/A 150.00$ Below Ground Storage Tanks (per tank) - commercial N/A 250.00$ Below Ground Storage Tanks (per tank) - residential N/A 150.00$ Spray Paint Booth (per booth)N/A 300.00$ Access Control Systems (per system)N/A 150.00$ Limited Access Security Gates and Perimeter Fencing (per system)N/A 185.00$ Solar N/A 250.00$ Other Fire Systems N/A 100.00$ Fireworks display permit 250.00$ 450.00$ Tents and Membranes (per event)50.00$ 75.00$ Tents and Membranes (annually)N/A 400.00$ Short Term Rental Annual Inspection N/A 125.00$ Fire Watch Fee, cost based on weighted salary of disptached employee (per hour) - minimum 2 hours ACTUAL 75.00$ Fire Watch with Pumper Apparatus (per hour) - MInimum 2 hours N/A 150.00$ Inspections Technology Fees Commercial Construction (new, additions, remodels)N/A $25.00 New Residential Construction N/A $25.00 All other permits N/A $10.00 Licenses/Registrations: General Contractor (Initial) General Contractor (Initial and Renewal) Master Electrician (Initial) State of Texas Issued 100.00$ $0 Electrical Sign Contractor (Initial) State of Texas Issued 50.00$ $0 Electric Sign Journeyman Electrician (Annually) State of Texas Issued 40.00$ $0 50.00$ $0 Sewer Residential Rates (Single Family) Base Rate-per month 15.01 15.46 Per 1,000 gal Charge, Per Month Per 1,000 gal charge Total- 12,000 gallons or less 4.94 5.09 greater than 12,000 gallons 11.33 11.67 Business and Multi-family Dwelling Units: Base Rate per month 18.88 19.45 The base rate shall be assessed in terms of connection equivalents which shall be as follows: the customer's previous 12 month water consumption as determined at the annual re-rating in February divided by 365, with the results of such division then divided by 245 gallons. The figure arrived at by the second division shall be the customer's "connection equivalent". Each business shall be assessed a base rate. 3 City of Schertz Schedule of Fees Summary of Changes 2022-23 2023-24 Per 1,000 gal Charge, Per Month Line Maintenance-Commercial/Industrial users plus Franchise fee User Charge-based on 100% of water consumed Per 1,000 gal charge Total- 12,000 gallons or less 5.06 5.21 greater than 12,000 gallons 11.33 11.67 YMCA Per 1,000 gal Charge, Per Month 3.33 3.43 Water Rates Residential & Small Commercial Base Monthly Fee, based on meter size 5/8 IN 25.84$ 26.36$ 3/4 IN 38.73$ 39.50$ 1.0 IN 64.56$ 65.85$ 1 1/2 IN 129.14$ 131.72$ 2 IN COMPOUND 206.62$ 210.75$ 2IN TURBINE 258.26$ 263.43$ 3 IN COMPOUND 413.23$ 421.49$ 3 IN TURBINE 619.85$ 632.25$ 4 IN COMPOUND 645.68$ 658.59$ 4 IN TURBINE 1,084.73$ 1,106.42$ 6 IN COMPOUND 1,291.35$ 1,317.18$ 6 IN TURBINE 2,376.08$ 2,423.60$ 8 IN COMPOUND 2,087.13$ 2,128.87$ 8 IN TURBINE 4,174.25$ 4,257.74$ 10 IN COMPOUND 3,000.24$ 3,060.24$ 10 IN TURBINE 6,522.25$ 6,652.70$ 12 IN TURBINE 8,609.39$ 8,781.58$ Usage Fee, rate per 1,000 gallons 0 - 6,000 3.19$ 3.25$ 6,001 - 12,000 3.57$ 3.64$ 12,001 - 18,000 4.18$ 4.26$ 18, 001 -30,000 5.10$ 5.20$ 30,001 and Above 6.48$ 6.61$ 4 City of Schertz Schedule of Fees Summary of Changes 2022-23 2023-24 Large Commercial Base Monthly Fee, based on meter size 5/8 IN 25.84$ 26.36$ 3/4 IN 38.73$ 39.50$ 1.0 IN 64.56$ 65.85$ 1 1/2 IN 129.14$ 131.72$ 2 IN COMPOUND 206.62$ 210.75$ 2IN TURBINE 258.26$ 263.43$ 3 IN COMPOUND 413.23$ 421.49$ 3 IN TURBINE 619.85$ 632.25$ 4 IN COMPOUND 645.68$ 658.59$ 4 IN TURBINE 1,084.73$ 1,106.42$ 6 IN COMPOUND 1,291.35$ 1,317.18$ 6 IN TURBINE 2,376.08$ 2,423.60$ 8 IN COMPOUND 2,087.13$ 2,128.87$ 8 IN TURBINE 4,174.25$ 4,257.74$ 10 IN COMPOUND 3,000.24$ 3,060.24$ 10 IN TURBINE 6,522.25$ 6,652.70$ 12 IN TURBINE 8,609.39$ 8,781.58$ Usage Fee, rate per 1,000 gallons 0 - 18,000 3.19$ 3.25$ 18,001 - 36,000 3.57$ 3.64$ 36,001 - 54,000 4.18$ 4.26$ 54,001 - 90,000 5.10$ 5.20$ 90,001 and Above 6.48$ 6.61$ Fire Hydrant Meter Base Monthly Fee 122.72$ 125.17$ Usage Fee, per 1,000 galls 9.43$ 9.62$ Cibolo Wholesale Water Rate 3.27$ 3.34$ Engineering Development Permit % of total valuation of public infrastructure improvements 1%N/A Construction Plan Review Base Fee N/A 1,065.00$ Water, per 100 linear foot of main N/A 8.52$ Wastewater, per 100 linear foot of main N/A 12.78$ Street and Drainage, per 100 linear foot of street N/A 8.52$ Drainage, per 100 linear feet of street + 100 linear feet of off-street facility N/A 12.78$ OR Actual Cost of third party plan review N/A Actual Construction Inspection Base Fee N/A 3,386.40$ Water, per 100 linear foot of main N/A 8.52$ Wastewater, per 100 linear foot of main N/A 10.65$ Street and Drainage, per 100 linear foot of street N/A 8.52$ 5 City of Schertz Schedule of Fees Summary of Changes 2022-23 2023-24 Drainage, per 100 linear feet of street + 100 linear feet of off-street facility N/A 10.65$ OR Actual Cost of third party plan review N/A Actual 6 City of Schertz Schedule of Fees City Secretary 2022-23 2023-24 Candidate Filing Fee 25.00$ 25.00$ Licenses Package Store Permit 250.00$ 250.00$ Wine and Malt Beverage Retailer's Permit - Bexar County 500.00$ 500.00$ Wine and Malt Beverage Retailer's Permit - Bexar County Renewal 375.00$ 375.00$ Wine and Malt Beverage Retailer's Permit - All Other Counties 87.50$ 87.50$ Wine and Malt Beverage Retailer's Off Premises Permit 30.00$ 30.00$ (Malt Beverage) Retail Dealer's On-Premise License - Bexar County 500.00$ 500.00$ (Malt Beverage) Retail Dealer's On-Premise License - Bexar County Renewal 375.00$ 375.00$ (Malt Beverage) Retail Dealer's On-Premise License - All Other Counties 75.00$ 75.00$ Wine-Only Package Store Permit 37.50$ 37.50$ Mixed Beverage Permit 375.00$ 375.00$ Wholesaler's Permit 937.50$ 937.50$ Branch's Distributor's License 37.50$ 37.50$ (Malt Beverage) Retail Dealer's Off-Premise License 30.00$ 30.00$ Local Distributor's Permit 50.00$ 50.00$ Winery Permit 37.50$ 37.50$ 7 City of Schertz Schedule of Fees All Departments 2022-23 2023-24 Records Requests Standard paper copy, per page 0.10$ 0.10$ (front and back is 2 pages) Nonstandard-size copy: Oversize paper copy (11” X 17”)0.50$ 0.50$ Specialty paper (Mylar, blueprint, blue line, map, photographic) Actual Actual Certified Copy- Each Certification 5.00$ 5.00$ Diskette 1.00$ 1.00$ Magnetic tape - actual cost Actual Actual Data cartridge -actual cost Actual Actual Tape cartridge - actual cost Actual Actual Rewritable CD (CD-RW)1.00$ 1.00$ Non-rewritable CD (CD-R)1.00$ 1.00$ Digital video disc (DVD)3.00$ 3.00$ JAZ drive - actual cost Actual Actual Other electronic media - actual cost Actual Actual Miscellaneous supplies - actual cost Actual Actual Postage and shipping charge actual cost Actual Actual Photographs - actual cost Actual Actual Maps - actual cost Actual Actual Labor charge: For locating, compiling, and 15.00$ 15.00$ reproducing, per hour (if documents are NOT located in the immediate area and over 50 pages) Overhead charge - % of labor charge 20%20% Remote document retrieval charge Actual Actual No Sales Tax shall be applied to copies of public information. Notary Fees Acknowledgement, Certified Copies, Jurat's, Oaths and Affirmation 6.00$ 6.00$ Protests- Per Document 5.00$ 5.00$ Convenience Fees Credit Card Payment Over Phone 1.00$ 1.00$ Return Check Fee 25.00$ 25.00$ 8 City of Schertz Schedule of Fees 2022-23 2023-24 Non-Resident user fee- Library Card 15.00$ 15.00$ Meeting Room Fee- Non-Schertz residents, 4 hours 50.00$ 50.00$ Meeting Room Fee- After hour fee, per hour 25.00$ 25.00$ Meeting Room Cleaning Fee (Spot Cleaning)50.00$ 50.00$ Meeting Room Cleaning Fee (Whole Room)Actual Actual Additional Fee for After Hours Cleaning, per hour 25.00$ 25.00$ Inter-Library Loans Materials (ILL Materials) Lost or damaged ILL items - Cost of item as billed by the lending library (may include additional fines or fees assessed by the lending library) Actual Actual Inter-Library Loan items per day (3 day grace period)1.00$ 1.00$ Max overdue amount per ILL item 5.00$ 5.00$ Return Postage Fee--for ILL items never picked up by customer after arrival 3.00$ 3.00$ Overdue Fines (3 day grace period) All Items per day (except ILL items)0.25$ 0.25$ Max amount that can be charged 1.00$ 1.00$ Replacement Library Card 1.00$ 1.00$ Copier, per standard page (2-sided copies are the same as 2 pages; oversized copies are the same as 2 pages) Black and White 0.15$ 0.15$ Color 0.50$ 0.50$ Printing, per standard page (2-sided copies are the same as 2 pages; oversized copies are the same as 2 pages) Black and White 0.15$ 0.15$ Color 0.50$ 0.50$ Outgoing Fax, 1st page 1.00$ 1.00$ Per each succeeding page 0.25$ 0.25$ Lost & Damaged Materials - Cost of item plus a processing fee 5.00$ 5.00$ Damaged DVD Case or Video Case 1.00$ 1.00$ Damaged or Missing Barcode 1.00$ 1.00$ Damaged or Missing RFID Tag 1.00$ 1.00$ Damaged or Missing DVD/Video Cover 3.00$ 3.00$ (if replaceable) plus processing fee Toddler Tote Bag 2.50$ 2.50$ Juvenile Audiobook Bag 5.00$ 5.00$ Materials Recovery Fee 10.00$ 10.00$ (per account sent to collections) Library Note: If an item is lost and paid for, any overdue fines assessed against the item are waived. If part of an item is lost, the item as a whole is considered lost and the full cost of the item is charged to the patron. Again, any overdue fines assessed against the item are waived if the item is paid for. Refunds for items that were paid for and subsequently found and returned to the library are available for up to 60 days after payment and require the original receipt. Processing fees are non-refundable. No refunds will be given after 60 days. 9 City of Schertz Schedule of Fees Schertz Magazine 2022-23 2023-24 Display Ads: Eighth Page for 6 mo., per month 325.00$ 325.00$ Eighth Page for 12 mo., per month 300.00$ 300.00$ Quarter Page for 6 mo., per month 600.00$ 600.00$ Quarter Page for 12 mo., per month 450.00$ 450.00$ Half Page for 6 mo., per month 1,100.00$ 1,100.00$ Half Page for 12 mo., per month 775.00$ 775.00$ Full Page for 6 mo., per month 1,650.00$ 1,650.00$ Full Page for 12 mo., per month 1,325.00$ 1,325.00$ Special placement fee 100.00$ 100.00$ Artwork ownership fee 95.00$ 95.00$ Premium Placement: Back Cover for 6 mo., per month 2,000.00$ 2,000.00$ Back Cover for 12 mo., per month 1,650.00$ 1,650.00$ Churches, governmental entities, 501 (c) 3 and civic groups who provide a service to the residents of Schertz will receive a 25% discount on the above facility rental rates. 10 City of Schertz Schedule of Fees Event Facilities 2022-23 2023-24 Vendor/Ancillary Fees Kitchen Fee, per person Kitchen/F&B Fee, Ballroom 300.00$ 300.00$ Kitchen/F&B Fee, Bluebonnet Room 100.00$ 100.00$ Early Open Fee (one hour only)200.00$ 200.00$ Late Fee 200.00$ 200.00$ Ice, one bin (80lbs)15.00$ 15.00$ Ice, unlimited 25.00$ 25.00$ Beverage Service (for 50 people)50.00$ 50.00$ Beverage Linen per table 6.00$ 6.00$ Cancellation Fee 50.00$ 50.00$ Portable Bar (includes 5 cocktail tables)200.00$ 200.00$ Cocktail Tables (up to 5)50.00$ 50.00$ Uplighting, per light 15.00$ 15.00$ Uplighting package, 10 lights 100.00$ 100.00$ Pipe for Back Drop 25.00$ 25.00$ Drape per linear ft.2.00$ 2.00$ Cleaning Fee 150.00$ 150.00$ Beverage Tub 75.00$ 75.00$ Private Suite 150.00$ 150.00$ Discount/Special Rates H.O.A. Meeting Fee 100.00$ 100.00$ Funeral Reception Only in Bluebonnet Hall/Community Centers 3 hr maximum 100.00$ 100.00$ Gym Use Fee (Community Center/per hour)25.00$ 25.00$ Facility Security Security Coordination Fee 15.00$ 15.00$ Regular- per officer, per hour (4 hour minimum)40.00$ 50.00$ Holiday- per officer, per hour (4 hour minimum)50.00$ 75.00$ Civic Center - Grand Ballroom- (7,198 sq. ft) Regular Rentals (room only) Sunday, Full day 925.00$ 925.00$ Monday - Thursday, Full day 600.00$ 600.00$ Monday - Thursday, Half day 375.00$ 375.00$ Friday, Full Day (half day not available)925.00$ 925.00$ Saturday, Full day (half day not available)1,975.00$ 1,975.00$ Small Stage 200.00$ 200.00$ Dance Floor 200.00$ 200.00$ Damage/Cancellation Deposit 500.00$ 500.00$ Audio/Visual Services (upgraded)175.00$ 175.00$ Additional time, per hour 50.00$ 50.00$ Audio/Visual Panel Access (for 2 screens/projectors)100.00$ 100.00$ All comp'd requests will require approval from City Manager Non-Profits 25% discount - rent only Day before setup - 50% of regular room rate (only in ballroom or entire Civic Center) Multiple Day Renters 25% discount (Must rent two or more consecutive days) Frequent Renters 25% discount (Must rent at least 12 times calendar year) 11 City of Schertz Schedule of Fees Event Facilities 2022-23 2023-24 Banquet Package - includes hall and kitchen rental, easel, tables/chairs, dance floor, AV panel access, ice, private suite, portable bar, cocktail tables, uplighting package, beverage tub: Friday/Sunday, Full Day (half day not available)2,025.00$ 2,025.00$ Saturday, Full day (half day not available)3,000.00$ 3,000.00$ Civic Center Cut-Off Hall (Larger portion of Ballroom - (4,172 sq ft) Regular Rentals Sunday, Full day 700.00$ 700.00$ Monday - Thursday, Full day 425.00$ 425.00$ Monday - Thursday, Half day 250.00$ 250.00$ Friday, Full Day (half day not available)700.00$ 700.00$ Saturday, Full day (half day not available)1,550.00$ 1,550.00$ Small Stage - move to only one stage 200.00$ 200.00$ Dance Floor 200.00$ 200.00$ Audiovisual Services (upgraded)175.00$ 175.00$ Additional time, per hour 50.00$ 50.00$ Audio/Visual Panel Access (for 2 screens/projectors)100.00$ 100.00$ Damage/Cancellation Deposit 500.00$ 500.00$ Banquet Package - includes hall and kitchen rental, easel, tables/chairs, dance floor, AV panel access, ice, private suite, portable bar, cocktail tables, uplighting package, beverage tub: Friday/Sunday, Full day (half day not available)1,725.00$ 1,725.00$ Saturday, Full day (half day not available)2,575.00$ 2,575.00$ Civic Center Conference Hall (Smaller portion of Ballroom - (3,026 sq ft) Regular Rentals Friday/Sunday, Full day 400.00$ 400.00$ Monday - Thursday, Full day 250.00$ 250.00$ Monday - Thursday, Half day 175.00$ 175.00$ Audio/Visual Panel Access (for 2 screens/projectors)100.00$ 100.00$ Damage/Cancellation Deposit 200.00$ 200.00$ Civic Center - Bluebonnet Hall- (2,500 sq ft) Regular Rentals Friday/Sunday, Full day 450.00$ 450.00$ Friday/Sunday, Half day 225.00$ 225.00$ Monday - Thursday, Full day 275.00$ 275.00$ Monday - Thursday, Half day 150.00$ 150.00$ Saturday, Full day (half day not available)775.00$ 775.00$ Audio/Visual Panel Access (for 2 screens/projectors)100.00$ 100.00$ Damage/Cancellation Deposit 200.00$ 200.00$ Banquet Package - includes hall rental, kitchen, tables/chairs, AV panel access, ice, uplights, portable bar: Friday/Sunday, Full day 925.00$ 925.00$ Friday/Sunday, Half day 700.00$ 700.00$ Saturday, Full day (half day not available)1,250.00$ 1,250.00$ Community Center North- 3501 Morning Dr- (2,006 sq ft) Sunday - Thursday per hour, 2 hour minimum 25.00$ 25.00$ Friday - Saturday per hour, 4 hour minimum 50.00$ 50.00$ Daily Maximum (up to 12 hours)375.00$ 375.00$ 12 City of Schertz Schedule of Fees Event Facilities 2022-23 2023-24 Damage/Cancellation Deposit 200.00$ 200.00$ Community Center Central (2,940 sq ft) Sunday - Thursday per hour, 2 hour minimum 50.00$ 50.00$ Friday - Saturday per hour, 4 hour minimum 75.00$ 75.00$ Daily Maximum (up to 12 hours)475.00$ 475.00$ Projector/Screen/Microphone 50.00$ 50.00$ Damage/Cancellation Deposit 200.00$ 200.00$ Churches, governmental entities, 501 (c) 3 and civic groups who provide a service to the residents of Schertz will receive a 25% discount on the above facility rental rates. 13 City of Schertz Schedule of Fees Event Fee 2022-23 2023-24 Daddy Daughter/Mother Son Dances Adult 18.00$ 18.00$ Child (17 and under)12.00$ 12.00$ Kick Cancer 1k/5k 1K Kids Run 20.00$ 20.00$ 5K Timed Run/Walk 35.00$ 35.00$ Signs of Love 20.00$ 20.00$ Movin on Main Vendor Fee 100.00$ 100.00$ Non-Profit Vendor Fee 50.00$ 50.00$ Jubilee Food Vendor 300.00$ 300.00$ Carnival 6,000.00$ 6,000.00$ Craft Vendor 50.00$ 50.00$ Business Parade Entry 50.00$ 50.00$ Kickball Individual 25.00$ 25.00$ Late Fee Per Individual 10.00$ 10.00$ Cornhole League Individual 25.00$ 25.00$ Late Fee Per Individual 10.00$ 10.00$ Softball League Individual 25.00$ 25.00$ Late Fee Per Individual 10.00$ 10.00$ 50.00$ 50.00$ 50.00$ 50.00$ Business Parade Entry 15.00$ -$ Breakfast with Santa 10.00$ 10.00$ New Years Eve Masquerade Food Vendor 50.00$ 50.00$ Craft Vendor Holidazzle Food Vendor 14 City of Schertz Schedule of Fees Event Fee 2022-23 2023-24 Wild Adaptations Per Individual 10.00$ 10.00$ Parent And Me Per couple 7.00$ 7.00$ Crafty Tweens Per Individual 10.00$ 10.00$ Archery Camp Per Individual 50.00$ 50.00$ Battle of the Bots Camp (iCode) Per Individual 200.00$ 200.00$ Roblox Editor Camp (iCode) Per Individual 200.00$ 200.00$ Lacrosse Camp (Skyhawks) Per Individual 169.00$ 169.00$ STEM & Play (Skyhawks) Per Individual 185.00$ 185.00$ 15 City of Schertz Schedule of Fees Parks and Recreation 2022-23 2023-24 Small Pavilion (Resident) Weekday Full Day (Mon-Thur) 42.50$ 42.50$ Weekend Half Day (Fri-Sun) 55.00$ 55.00$ Weekend Full Day (Fri-Sun) 85.00$ 85.00$ Small Pavilion (Non-Resident) Weekday Full Day (Mon-Thur) 67.50$ 67.50$ Weekend Half Day (Fri-Sun) 90.00$ 90.00$ Weekend Full Day (Fri-Sun) 135.00$ 135.00$ Large Pavilion (Resident) Weekday without facilities (Mon-Thur) 50.00$ 50.00$ Weekday with facilities (Mon-Thur) 100.00$ 100.00$ Weekend without facilities (Fri-Sun) 100.00$ 100.00$ Weekend with facilities (Fri-Sun) 200.00$ 200.00$   Large Pavilion (Non-Resident) Weekday without facilities (Mon-Thur) 75.00$ 75.00$ Weekday with facilities (Mon-Thur) 150.00$ 150.00$ Weekend without facilities (Fri-Sun) 150.00$ 150.00$ Weekend with facilities (Fri-Sun) 300.00$ 300.00$ Group Picnic Areas (Resident) Weekday Full Day (Mon-Thur) $15.00 15.00$ Weekend Half Day (Fri-Sun) $20.00 20.00$ Weekend Full Day (Fri-Sun) $30.00 30.00$ Group Picnic Areas (Non-Resident) Weekday Full Day (Mon-Thur) $22.50 22.50$ Weekend Half Day (Fri-Sun) $35.00 35.00$ Weekend Full Day (Fri-Sun) $45.00 45.00$ Spike ball Spike ball nets with balls 15.00$ 15.00$   Basketball Set of Half Dozen Basketballs 15.00$ 15.00$   Pickleball Pickleball Net (Paddles and Balls are Included)40.00$ 40.00$ Veteran's Memorial Plaza Pavers Per Paver 75.00$ 75.00$ Senior Center Membership Per Person 36.00$ 36.00$ Per Couple 65.00$ 65.00$ 16 City of Schertz Schedule of Fees Parks and Recreation 2022-23 2023-24 Pools Daily Rates Per swimmer per entry 2.00$ 2.00$ Daily pass 3.00$ 3.00$ Admission is free for children under the age of 2 years. Float & Fireworks 3.00$ 3.00$ Paws in the Pool 3.00$ 3.00$ Watermelon Day 3.00$ 3.00$ Season Rates-Maximum per season pass is six (6) members Schertz Residents Individual rate 40.00$ 40.00$ 2 member rate 50.00$ 50.00$ 3 member rate 60.00$ 60.00$ 4 member rate 70.00$ 70.00$ 5 member rate 80.00$ 80.00$ 6 member rate 90.00$ 90.00$ Non-Schertz Residents Individual rate 70.00$ 70.00$ 2 member rate 80.00$ 80.00$ 3 member rate 90.00$ 90.00$ 4 member rate 100.00$ 100.00$ 5 member rate 110.00$ 110.00$ 6 member rate 120.00$ 120.00$ Regular Preschool/Child Care Center Teacher/Child Care Attendant and 5 students per pass. In City 80.00$ 80.00$ Out of City 120.00$ 120.00$ Swimming lessons rate Schertz Residents - per child **** Non- Residents - per child **** Pool Reservations Schertz Residents 1 to 50 People **** 51 to 100 People **** 101 to 150 People **** 151 to 200 People **** 201 to 250 People **** 251 to 293 People **** Non-Residents 1 to 50 People **** 51 to 100 People **** 101 to 150 People **** 151 to 200 People **** 201 to 250 People **** 251 to 293 People **** **THESE RATES NOW SET BY CONTRACTOR** 17 City of Schertz Schedule of Fees Parks and Recreation 2022-23 2023-24 Northcliffe Pool Schertz Residents 1 to 50 People (2 hours maximum)**** 50 to 100 People (2 hours maximum)**** Non-Residents 1 to 50 People (2 hours maximum)**** 50 to 100 People (2 hours maximum)**** **THESE RATES NOW SET BY CONTRACTOR** 18 City of Schertz Schedule of Fees Animal Services 2022-23 2023-24 Animal Adoption Dog 60.00$ 60.00$ Cat 35.00$ 35.00$ Adoption pricing may be discounted for adoption events or during special promotions Permits - A permit shall be issue after payment of application fee: Kennel authorized to house 10 or less dogs or cats 75.00$ 75.00$ Kennel authorized to house more than 10 but less than 50 150.00$ 150.00$ Kennel authorized to house 50 or more 200.00$ 200.00$ Pet Shop 100.00$ 100.00$ Grooming Shop 30.00$ 30.00$ Commercial Riding Stable 10 or less 75.00$ 75.00$ Commercial Riding Stable 11-50 150.00$ 150.00$ Commercial Riding Stable 51 or more 200.00$ 200.00$ Annual Crescent Bend Riding Permit, per horse 100.00$ 100.00$ Auction 100.00$ 100.00$ Zoological Park 200.00$ 200.00$ Animal Exhibition/Circus/Petting Zoo 100.00$ 100.00$ Guard Dog Training Center 200.00$ 200.00$ Obedience Training Center 50.00$ 50.00$ Commercial Establishment Using a Guard Dog 75.00$ 75.00$ Commercial Annual Sellers Permit 150.00$ 150.00$ Dangerous Dog Permit 200.00$ 200.00$ Temporary Permit* - not to exceed 7 days 15.00$ 15.00$ *Good for Crescent Bend Riding (per horse), Animal Exhibition/Circus/Petting Zoo, and Auction Permits Temporary Animal Sales Permit (Pet Expos), not to exceed 3 days 30.00$ 30.00$ Impoundment Fee: An impoundment fee must be paid for each captured animal Dog/Cat Impoundment Within a 1 year period 1st Offense Neutered 30.00$ 30.00$ Un-neutered 45.00$ 45.00$ 2nd Offense Neutered 50.00$ 50.00$ Un-neutered 70.00$ 70.00$ 3rd Offense Neutered 100.00$ 100.00$ Un-neutered 120.00$ 120.00$ 4th Offense Neutered 150.00$ 150.00$ Un-neutered 170.00$ 170.00$ Each Additional Offense Base- Neutered 150.00$ 150.00$ Base- Un-neutered 170.00$ 170.00$ Per Additional Offense 50.00$ 50.00$ Fowl or other small animal 30.00$ 30.00$ Livestock 75.00$ 75.00$ Zoological/Circus animal 200.00$ 200.00$ 19 City of Schertz Schedule of Fees Animal Services 2022-23 2023-24 Boarding Fee: A boarding fee must be paid for each animal Dog/Cat, per day 15.00$ 15.00$ Fowl or other small animal, per day 10.00$ 10.00$ Reptile, per day 30.00$ 30.00$ Livestock, per day 50.00$ 50.00$ Zoological/Circus animal, per day 200.00$ 200.00$ Surrender Fee: Charge per animal with proof of Schertz residency Fowl/Reptile/Small Animal 10.00$ 10.00$ Dog/Cat neutered/spayed /current rabies cert./heartworm negative 35.00$ 35.00$ Dog/Cat all other surrenders 65.00$ 65.00$ Small Livestock 50.00$ 50.00$ Large Livestock 100.00$ 100.00$ Zoological or Circus 200.00$ 200.00$ Litter Fee (3 or more animals under 2 months old)75.00$ 75.00$ Quarantine Fee: Dog/Cat 50.00$ 50.00$ Plus Daily Charge per animal for boarding 15.00$ 15.00$ Micro Chipping 15.00$ 15.00$ Trap Rental Fee: Trap Deposit, refundable when trap is returned 75.00$ 75.00$ Trap Rental Fee, per day 5.00$ 5.00$ 20 City of Schertz Schedule of Fees Neighborhood Service 2022-23 2023-24 Health and Sanitation Division Food Establishment Fees: Non-Profit Organizations (regardless of number of employees)100.00$ 100.00$ 1-3 Employees 150.00$ 150.00$ 4-6 Employees 285.00$ 285.00$ 7-10 Employees 540.00$ 540.00$ 11-20 Employees 575.00$ 575.00$ 21+ Employees 725.00$ 725.00$ Temporary Food and/or Beverage Establishment 50.00$ 50.00$ Mobile Vendors 100.00$ 100.00$ Mobile Vendors, registration (existing permit from another government agency)25.00$ 25.00$ Public and HOA Swimming Pool License 110.00$ 110.00$ Foster Care 50.00$ 50.00$ Re-inspection fees 75.00$ 75.00$ Nuisance Abatement Administrative Fee First abatement $100.00 100.00$ Second abatement $200.00 200.00$ Third and subsequent abatements $500.00 500.00$ Sanitation Inspection Fees - Outside of City Hourly Charge, one hour minimum 50.00$ 50.00$ Mileage over 15 miles, per mile 5.00$ 5.00$ Administrative Fee 15%15% 21 City of Schertz Schedule of Fees Police Department 2022-23 2023-24 Alarm Permit Fees Residential - Annually 10.00$ 10.00$ Tier 1 Commercial 25.00$ 25.00$ Tier 2 Commercial site alarm system required 50.00$ 50.00$ under local, state or national code Alarm Service Fees: Other than Burglar Alarms 4TH False Alarm within 12 Mo. Period 100.00$ 100.00$ 5TH False Alarm within 12 Mo. Period 150.00$ 150.00$ 6TH False Alarm within 12 Mo. Period 200.00$ 200.00$ 7TH False Alarm within 12 Mo. Period 250.00$ 250.00$ 8TH False Alarm within 12 Mo. Period 500.00$ 500.00$ Others After 8TH within 12 Mo. Period 500.00$ 500.00$ Burglar Alarm Service Fees: 4TH False Alarm within 12 Mo. Period 50.00$ 50.00$ 5TH False Alarm within 12 Mo. Period 50.00$ 50.00$ 6TH False Alarm within 12 Mo. Period 75.00$ 75.00$ 7TH False Alarm within 12 Mo. Period 75.00$ 75.00$ 8TH False Alarm within 12 Mo. Period 100.00$ 100.00$ Others After 8TH within 12 Mo. Period 100.00$ 100.00$ Miscellaneous Fees Accident Reports, each 6.00$ 6.00$ Fingerprints, per set 10.00$ 10.00$ Solicitor/Peddler Permit 50.00$ 50.00$ Background Check Fee 10.00$ 10.00$ BODY CAM VIDEO ($1.00 per minute +$10.00)10.00$ 10.00$ 22 City of Schertz Schedule of Fees Fire Department and Haz-Mat Fees 2022-23 2023-24 Licenses & Permits Certificate of Occupancy - Inspections (CO)50.00$ 50.00$ License Inspections 50.00$ N/A Annual Daycare/Foster Care Centers -$ -$ Adult Daycare 50.00$ 200.00$ Licensed Nursing Care Center 50.00$ 200.00$ Licensed Hospital Inspection 50.00$ 250.00$ Licensed Institutional Inspection 50.00$ 250.00$ Licensed In-Home Facilities 50.00$ 50.00$ Emergency Responder Radio Coverage System N/A 500.00$ High Piled/Rack Storage System N/A 400.00$ Above Ground Storage Tanks (all sizes) - commercial N/A 250.00$ Above Ground Storage Tanks (all sizes) - residential N/A 150.00$ Below Ground Storage Tanks (per tank) - commercial N/A 250.00$ Below Ground Storage Tanks (per tank) - residential N/A 150.00$ Access Control Systems (per system)N/A 150.00$ Limited Access Security Gates and Perimeter Fencing (per system)N/A 185.00$ Solar N/A 250.00$ Open or Control Burn - Commercial 150.00$ 150.00$ Open or Control Burn - Non-commercial 25.00$ 25.00$ Fireworks display permit 250.00$ 450.00$ Tents and Membranes (per event)50.00$ 75.00$ Tents and Membranes (annually)N/A 400.00$ Cutting and Welding 50.00$ 50.00$ Explosives 50.00$ 50.00$ Flammable Storage 50.00$ 50.00$ Carnivals and Fairs 50.00$ 50.00$ Food Booth (per booth, per event)25.00$ 25.00$ Mobile Food Establistments (annual)25.00$ 25.00$ Battery Systems 50.00$ 50.00$ Combustible Dust Product Options 50.00$ 50.00$ Cryogenic Fluids 50.00$ 50.00$ Haz-mat 50.00$ 50.00$ Lumberyards 50.00$ 50.00$ Spraying and Dipping 50.00$ 50.00$ Storage of Tires 50.00$ 50.00$ Short Term Rental Annual Inspection N/A 125.00$ Fire Suppression System Permits Base Fire Suppression Sprinkler System Installation (1-10 heads)100.00$ 200.00$ Fire Sprinkler System (11-200 heads)N/A 250.00$ Additional installation charge, per sprinkler heads (beyond 200)1.00$ 1.00$ Sprinkler System Modification (no heads involved)N/A 150.00$ False Alarm, per occurance (after 2 in an annual period)-$ 50.00$ Base Fire Alarms Installation (1-20 Devices)100.00$ 200.00$ Fire Alarms Installation (21-200 Devices)N/A 250.00$ Additional installation charge, per initiating or notification device (beyond 200)1.00$ 1.00$ Fire Alarm Remodel (Less than 10 Devices)N/A 75.00$ Fire Alarm Remodel (11-25 Devices)N/A 150.00$ Fire Alarm Remodel (26-100 Devices)N/A 225.00$ Fire Alarm Remodel (101-200 Devices)N/A 300.00$ Fire Alarm Remodel (201+ Devices)N/A 375.00$ Fire Alarm Panel Replacement (1-9 effected Devices)N/A 100.00$ Fire Alarm panel Replacement (10+ effected Devices)N/A 200.00$ 23 City of Schertz Schedule of Fees Fire Department and Haz-Mat Fees 2022-23 2023-24 Kitchen Hood Suppression System N/A 400.00$ Underground Fire Line (per line)N/A 250.00$ Fixed Pipe Systems (per system)N/A 150.00$ Gaseous Suppression Systems (per system)N/A 300.00$ Standpipe N/A 200.00$ Additional Standpipes (beyond 1)N/A 150.00$ Spray Paint Booth (per booth)N/A 300.00$ Other Fire Systems N/A 100.00$ Inspection & Plan Review Inspection Fees Re-Inspection 45.00$ 150.00$ After hours fee, per hour per inspector 75.00$ 75.00$ (beyond the hours of 8:00 a.m. to 5:00 p.m.) Plan Review Fees, construction per hour, minimum 2 hours 75.00$ 100.00$ Plan Review Rush, Outsource - Sent out by Fire Marshal Cost Cost SFR After Hours Plan Review Rush (per hour, 2 hour minimum)75.00$ 200.00$ Smoke Control System Plan (for each review) (per system)75.00$ 400.00$ Hazardous materials operations service fees. The current replacement cost shall be charged for the use of consumable haz-mat supplies and firefighting agents ACTUAL ACTUAL If any protective equipment or firefighting equipment is damaged or contaminated, the current replacement cost shall be charged.ACTUAL ACTUAL Fire Watch Fee, cost based on weighted salary of disptached employee (per hour) - minimum 2 hours ACTUAL 75.00$ Fire Watch with Pumper Apparatus (per hour) - MInimum 2 hours N/A 150.00$ 24 City of Schertz Schedule of Fees EMS 2022-23 2023-2024 Response Services Aid Call 200.00$ 200.00$ Air Medical Assist Call 700.00$ 700.00$ BLS Non- Emergency 1,090.00$ 1,090.00$ BLS Emergency 1,210.00$ 1,210.00$ ALS Non Emergency 1,230.00$ 1,230.00$ ALS Emergency No Specialty Care 1,440.00$ 1,440.00$ ALS Emergency W \ Specialty Care 1,600.00$ 1,600.00$ Mileage, per mile 22.00$ 25.00$ Other Services Ambulance Standby, per hour 125.00$ 150.00$ Gator Standby, per hour 95.00$ 100.00$ AED Supplies Actual Actual CPR Class and Supplies Actual Actual System Continuing Education Actual Actual Vaccinations Actual Actual EMT Class 1,100.00$ 1,200.00$ Passport to Care - Single (insured)50.00$ 50.00$ Passport to Care - Family (insured)60.00$ 60.00$ Passport to Care - Single (Not insured)65.00$ 65.00$ Passport to Care - Family (Not insured)75.00$ 75.00$ Per Capita 16.10$ 17.07$ 25 City of Schertz Schedule of Fees Planning and Zoning 2022-23 2023-24 Plat recording service: Fees assessed are due prior to recording: Plat recording fee is equal to the fee charged by the County Clerks Office Annexation Petition by Property Owner - Plus all related fees 750.00$ 750.00$ Zone Change Zone change for 0 to 2 acres 650.00$ 650.00$ Zone change for 2+ to 5 acres $1,000.00 $1,000.00 Zone change for 5+ to 20 acres $2,000.00 $2,000.00 Zone change for 20+ to 50 acres $3,500.00 $3,500.00 Zone change for 50+ to 100 acres $4,000.00 $4,000.00 Zone change for 100+ acres $6,000.00 $6,000.00 Specific Use Permit (SUP) - plus other applicable items (i.e. Site Plan) Specific Use Permit (SUP) for 0 to 2 acres 650.00$ 650.00$ Specific Use Permit (SUP) for 2+ to 5 acres $ 1,000.00 $1,000.00 Specific Use Permit (SUP) for 5+ to 20 acres 2,000.00$ 2,000.00$ Specific Use Permit (SUP) for 20+ to 50 acres 3,500.00$ 3,500.00$ Specific Use Permit (SUP) for 50+ to 100 acres 4,000.00$ 4,000.00$ Specific Use Permit (SUP) for 100+ acres 6,000.00$ 6,000.00$ Building addition of a current/legal SUP 500.00$ 500.00$ Master Development Plan All phased developments and PDD's 1,500.00$ 1,500.00$ Master Development Plan Amendment (minor revision)500.00$ 500.00$ Preliminary Plat 0 to 50 acres 2,000.00$ 2,000.00$ greater than 50 acres 3,000.00$ 3,000.00$ Final Record Plat or Re-plat 0 to 50 acres 1,500.00$ 1,500.00$ greater than 50 acres 2,000.00$ 2,000.00$ Revised Final Plat (minor)500.00$ 500.00$ Amended Plat 1,500.00$ 1,500.00$ Minor Plat 1,500.00$ 1,500.00$ Vacate Plat 1,500.00$ 1,500.00$ Plat Time Extension - plus all related fees 250.00$ 250.00$ Street and Subdivision Name Changes 1,500.00$ 1,500.00$ 26 City of Schertz Schedule of Fees Planning and Zoning 2022-23 2023-24 Site Plan 1,500.00$ 1,500.00$ Amended Site Plan (minor)500.00$ 500.00$ Park Fees - Residential Land Dedication: one (1) acre per 100 dwelling unit Fee in Lieu of Land Dedication: per dwelling unit 350.00$ 350.00$ Park Development Fee: Per Dwelling unit 650.00$ 650.00$ Park Fees - Multi-Family Land Dedication: one (1) acre per 100 dwelling unit Fee in Lieu of Land Dedication; per dwelling unit:350.00$ 350.00$ Park Development Fee: Per Dwelling unit 650.00$ 650.00$ Miscellaneous Tree Mitigation, inch of DBH - Plus all related fees 100.00$ 100.00$ Legal Review (i.e. Improvement Agreements)Actual Actual Zoning Verification Letter - Single tract of land per Tract 150.00$ 150.00$ Certificate of Determination - Single Tract of Land per Tract 150.00$ 150.00$ Postponement of any Public Hearing by the Applicant 350.00$ 350.00$ Appeals and requests for amendments Considered by City Council, the Planning & Zoning Commission, the Building and Standards Commission, or the Board of Adjustment as allowed by the Unified Development Code, to include requested amendments to the Comprehensive Land Use Plan 500.00$ 500.00$ Variance and/or Waivers Unified Development Code, ea.500.00$ 500.00$ Building Code, ea.500.00$ 500.00$ Driveway width waiver requests will not be assessed with the waiver fee Copies, Plans, and Maps: Unified Development Code 50.00$ 50.00$ Public Works Specification Manual 50.00$ 50.00$ Staff Review - Application completeness review, internal SDR (staff) review & meeting with applicant to review application package. Fee included in all applications. 27 City of Schertz Schedule of Fees Inspections 2022-23 2023-24 Residential Building Permit Fees Minimum permit fee 50.00$ 50.00$ New Single Family Residential (one & two family dwellings) per square foot 0.50$ 0.50$ New Assessory structures per square foot 0.50$ 0.50$ Flatwork/Deck 100.00$ 100.00$ Patio/Patio Cover 225.00$ 225.00$ Roof Replacement 200.00$ 200.00$ Window Replacement 150.00$ 150.00$ Foundation Repair 225.00$ 225.00$ No plan check fee applies to residential flatwork/deck permits A building permit is required for swimming pools greater than 24 inches (24") in depth. Swimming Pools - In ground 500.00$ 500.00$ Swimming Pools - Above Ground (where a permit is required)25.00$ 25.00$ No permit required for prefabricated pools less than 24" A residential plan review fee of 50%of the building permit fee is assessed to all permits for the review of construction documents and plans associated with a permit.50%50% See trade permit and technology fees associated with residential permits below. Commercial Building Permit Fees Building Permit Fees New Construction - Commercial (see Cost table below)Cost Cost Plan review fees for projects with a cost of $5,000 or greater,are assessed review fees based on a percentage (%) of Permit Fee 50%50% Permit Fees: Cost of Construction (Cost) $0.00 to $1,000.00 50.00$ 50.00$ $1,001.00 to $15,000.00, for each additional $1,000 and fraction thereof 8.00$ 8.00$ $15,001.00 to $50,000.00, for each additional $1,000 and fraction thereof 7.00$ 7.00$ $50,001 and up, for each additional $1,000 and fraction thereof 6.00$ 6.00$ Following Use The Cost of Construction (Cost) Table above: Non - residential Flatwork/Deck Cost Cost Non - residential Accessory Buildings Cost Cost Non - residential Patio/Patio Cover Cost Cost Non - residential Roof Replacement Cost Cost Non - residential Window Replacement Cost Cost Non - residential Swimming Pools in Ground Cost Cost Non - residential Foundation Repair Cost Cost Sign Cost Cost All other permit fees (Residential & Commercial): Fence (New and Replacement)50.00$ 50.00$ Siding/Fascia 75.00$ 75.00$ Temporary Building or Structure 50.00$ 50.00$ 28 City of Schertz Schedule of Fees Inspections 2022-23 2023-24 Moving Permit Fee 100.00$ 100.00$ Demolition Permit Fee 60.00$ 60.00$ Mobile Home Permit Fee (plus sub-trades as necessary)25.00$ 25.00$ Certificate of Occupancy 50.00$ 50.00$ Pre Certificate of Occupancy Inspection 200.00$ 200.00$ Failure to Obtain Certificate of Occupancy 200.00$ 200.00$ Compliance Inspection, each trade 50.00$ 50.00$ Temporary Sign 30.00$ 30.00$ Development Sign 100.00$ 100.00$ Banner 25.00$ 25.00$ Street Span Banner 25.00$ 25.00$ Home Occupation Permit (annually)35.00$ 35.00$ Construction beginning without permit, pay additional:200.00$ 200.00$ Failure to Request Inspection, per trade 100.00$ 100.00$ Failure to Obtain Contractors License/Provide Insurance 100.00$ 100.00$ Electrical Permit Fees Electrical Repair/Replacement 60.00$ 60.00$ New Construction per building/unit 100.00$ 100.00$ Solar $100.00 $100.00 Mechanical Permit Fees Mechanical Repair/Replacement 60.00$ 60.00$ New Construction per building/unit 100.00$ 100.00$ Plumbing Permit Fees Plumbing Repair/Replacement 60.00$ 60.00$ New Construction per building/unit 100.00$ 100.00$ Irrigation Permit Fees Permit Fee 60.00$ 60.00$ plus per sprinkler head 1.00$ 1.00$ plus per backflow or RPZ 3.00$ 3.00$ subsequent to the installation of the piping or equipment served, each Re-Inspection Fees Each re-inspection, per trade 75.00$ 75.00$ Re-inspections after first, per trade $150.00 $150.00 Re-inspections after second and all subsequent, per trade $500.00 $500.00 No permit fees will be charged for sites located on Main St. (All departments) No permit fees will be charged to the Schertz Housing Authority (All departments) Technology Fees Commercial Construction (new, additions, remodels)$25.00 New Residential Construction $25.00 All other permits $10.00 Licenses/Registrations: General Contractor (Initial and Renewal)100.00$ $0 Master Electrician (Initial) State of Texas Issued N/C N/C 29 City of Schertz Schedule of Fees Inspections 2022-23 2023-24 Apprentice/Wireman Electrician (Annually) State of Texas Issued N/C N/C Electrical Contractor (Annually) State of Texas Issued N/C N/C Mechanical Contractor (Annually) State of Texas Issued N/C N/C Plumbing Contractor (Annually)* State of Texas Issued N/C N/C Irrigation (Annually) State of Texas Issued N/C N/C Backflow Tester - State of Texas Issued N/C N/C Sign Contractor (Initial)N/C N/C Sign Contractor (Renewal)50.00$ $0 Electrical Sign Contractor (Initial) State of Texas Issued 40.00$ $0 Electric Sign Journeyman Electrician (Annually) State of Texas Issued N/C N/C Electric Sign Apprentice/Wireman Electrician (Annually) State of Texas Issued N/C N/C Utility Contractor (Annually)N/C N/C Mobile Home Park (Annually)50.00$ $0 40.00$ *N/C - No Charge for license per state law 30 City of Schertz Schedule of Fees Engineering 2022-23 2023-24 Grading and Clearing Permit - Acreage For non-agricultural purposes Below 5 acres 100.00$ 100.00$ 5 to 20 acres 250.00$ 250.00$ Per acre over 20, plus base charge for 20 acres 3.00$ 3.00$ Over 100 acres 490.00$ 490.00$ Grading and Clearing Permit Fees are waived for applicants representing Home Owner's Associations proposing maintenance activities in drainage easements. Public Improvement Permit Fees Development Permit % of total valuation of public infrastructure improvements 0.01$ N/A Construction Plan Review Base Fee N/A 1,065.00$ Water, per 100 linear foot of main N/A 8.52$ Wastewater, per 100 linear foot of main N/A 12.78$ Street and Drainage, per 100 linear foot of street N/A 8.52$ Drainage, per 100 linear feet of street + 100 linear feet of off-street facility N/A 12.78$ OR Actual Cost of third party plan review N/A Actual Construction Inspection Base Fee N/A 3,386.40$ Water, per 100 linear foot of main N/A 8.52$ Wastewater, per 100 linear foot of main N/A 10.65$ Street and Drainage, per 100 linear foot of street N/A 8.52$ Drainage, per 100 linear feet of street + 100 linear feet of off-street facility N/A 10.65$ OR Actual Cost of third party plan review N/A Actual 31 City of Schertz Schedule of Fees Drainage Fees 2022-23 2023-24 Charge Per Residence 5.20$ 5.20$ Commercial, per LUE 5.20$ 5.20$ Floodplain Permit, Residential 50.00$ 50.00$ Floodplain Permit, Commercial 150.00$ 150.00$ 32 City of Schertz Schedule of Fees 2022-23 2023-2024 Chipping charges, per half hour 40.00$ 40.00$ 2022-23 2023-24 Residential: Zone I: Once a week pick up One 96 gallon cart provided by franchisee, per month 12.41$ 12.41$ Residents requesets 2 carts total:18.59$ 18.59$ Resident requests 3 carts total:24.80$ 24.80$ Resident requests 4 carts total:30.99$ 30.99$ Recycling Fee, per month/container 2.05$ 2.05$ Zone 2: Single Family, twice per week pick up, per month, no cart provided 12.41$ 12.41$ Recycling Fee, per month/container 2.05$ 2.05$ Front Porch Pick Up 18.11$ 18.11$ Recycling Fee, per month/container 2.05$ 2.05$ Special Pickup: Move Ins, Special Tree Trimmings, oversize 17.29$ 17.29$ materials, & similar circumstances; minimum Class II: Mobile Home Parks 9.90$ 9.90$ Mobile Home Parks (2 or more mobile homes) (based on number in park on the 15th day of the month), per unit/monthly Class III: Apartments 9.90$ 9.90$ per unit/monthly Class IV: Motels 4.37$ 4.37$ per unit/monthly 2. Commercial Class V: 15.70$ 15.70$ Offices, barber shops and Professional services, per month Class VI:27.08$ 27.08$ Light retail, wholesale, commercial or industrial, 2000 to 4000 square feet and excluding large grocery stores, etc., per month Class VII: 39.34$ 39.34$ Medium retail, wholesale commercial or industrial (2000 to 4000 square feet and exclude large grocery store, etc.), per month 2 Cart, 1 pickup per week 40.61$ 40.61$ Public Works - Streets Garbage Collection Fees 33 City of Schertz Schedule of Fees 2022-23 2023-24Garbage Collection Fees Class VIII: Heavy Volume retail wholesale, commercial, or industrial (placement determined by a time and cost study of refuse generation and collection. The categories in this class usually require hand loading from rooms or pens and would not apply when commercial containers are used.) A. Two weekly pickups of 1.5 cubic yard containers, excluding large grocery, furniture or department stores, per month 69.89$ 69.89$ B. Two weekly pickups of 3 cu. Yard containers, excluding large grocery, furniture or department stores, etc., per month 139.77$ 139.77$ C. Three weekly pickups of 3 cu. Yard containers, excluding large grocery, furniture or department stores, etc., per month 218.41$ 218.41$ D. Four weekly pickups of 4 cu. Yard containers, including large grocery, furniture or department stores, etc., per month 262.05$ 262.05$ E. Five weekly pickups of 4 cu. Yard containers, including large grocery, furniture or department stores, etc., per month 349.42$ 349.42$ F. Six weekly pickups of 4 cu. Yard containers, including large grocery, furniture or department stores, etc., per month 436.84$ 436.84$ G. Customer requiring more than four (4) cu. Yds each pickup would be charged per cu. Yds. Collected., per yard 4.84$ 4.84$ 34 City of Schertz Schedule of Fees 2022-23 2023-24Garbage Collection Fees 3. Commercial Containers. CONTRACTOR will provide commercial containers to those customers who desire to use them in lieu of garbage cans. The use of such CONTRACTOR provided containers is required by this contract. Rates for containers and pickup will be based on the following table: Container Size:Frequency of Pickup 2017-18 through 2021-22 1 2 3 4 5 6 2 cu. Yard 59.45$ 101.23$ 122.28$ 139.79$ 157.26$ 174.72$ 3 cu. Yard 71.65$ 129.26$ 178.23$ 204.38$ 230.63$ 256.82$ 4 cu. Yard 89.06$ 153.79$ 209.65$ 253.32$ 297.04$ 340.71$ 6 cu. Yard 125.84$ 209.65$ 288.30$ 366.95$ 445.49$ 524.14$ 8 cu. Yard 148.53$ 270.81$ 375.60$ 480.46$ 586.04$ 690.14$ 10 cu. Yard 171.19$ 314.45$ 445.49$ 559.12$ 672.64$ 786.19$ Commercial Recycle Hauling Permit 2,500.00$ 2,500.00$ 35 City of Schertz Schedule of Fees 2022-23 2023-24Garbage Collection Fees 4. Roll-Off Rates Per Pull Open Top Containers - Dry Material 20 cu. Yard 323.20$ 323.20$ 30 cu. Yard 384.34$ 384.34$ 40 cu. Yard 445.49$ 445.49$ Roll-off Rental (no pulls within billing cycle)133.65$ 133.65$ per container per month 5. Wet Material Rates on Compactor containers or open top containers with wet material must be negotiated with customers at the time they are needed. This type of waste must be hauled to a Type I landfill which generally has a higher disposal rate attached to it. Roll-off Container Delivery Charge per container 38.95$ 38.95$ Roll-off Relocation or Trip Charge per container 38.95$ 38.95$ 2 cu. Yard compactor, per month (2 services per week)230.27$ 230.27$ Extra pick ups (2 yard compactor), each 87.31$ 87.31$ 4 cu. Yard compactor, per month (2 services per week)474.39$ 474.39$ 30 cu yard Compactor, per pull 585.30$ 585.30$ 40 cu yard Compactor, per pull 695.37$ 695.37$ 30 cu yard Open-top (Recycle), per pull 218.27$ 218.27$ Front-Load container extra pick-up charges 2 cu yard 29.70$ 29.70$ 3 cu yard 37.12$ 37.12$ 4 cu yard 44.56$ 44.56$ 6 cu yard 51.98$ 51.98$ 8 cu yard 59.41$ 59.41$ 10 cu yard 66.82$ 66.82$ OVER WEIGHT CHARGE 29.79$ 29.79$ Collection and Disposal of Municipal Wastes To address non standard requests, the solid waste contractor can negotiate a fee with the customer requesting the service. The City will collect 15% of the negotiated fee per the franchise agreement. 36 City of Schertz Schedule of Fees 2022-23 2023-24 Water Deposit In City 125.00$ 125.00$ Out of City 150.00$ 150.00$ Commercial 100.00$ 100.00$ or 2.5 times estimated monthly billing 2.5x 2.5x Disconnect Fee 20.00$ 20.00$ Extension Fee 5.00$ 5.00$ 2 free extensions Transfer Fee 10.00$ 10.00$ Garbage Deposit Residential 25.00$ 25.00$ Commercial 100.00$ 100.00$ or 2 1/2 times estimated monthly billing 2.5x 2.5x Meter Flow Test After Hours Disconnect/Reconnect 50.00$ 50.00$ City Field Test 10.00$ 10.00$ City Meter Bench Flow Test 25.00$ 25.00$ Schertz Seguin Water Customers 4.00$ 4.00$ Non-Schertz Seguin Customer 15.00$ 15.00$ Extended Absence Charge 10.00$ 10.00$ Re-Installation Fee, per hour 50.00$ 50.00$ Fire Hydrant Fee Deposit 200.00$ 200.00$ Service Fee 50.00$ 50.00$ Business Office 37 City of Schertz Schedule of Fees 2022-23 2023-24 Permit Fees - If tie into manhole, public utility or 25.00$ 25.00$ street cut Fire Line Type Nos. 1 and 2 - (non-metered), in City 4-inch service line connection or smaller 175.00$ 175.00$ 6 inch 235.00$ 235.00$ 8 inch 290.00$ 290.00$ 10 inch 340.00$ 340.00$ 12 inch 405.00$ 405.00$ Fire Line - Outside City 4-inch service line connection or smaller 225.00$ 225.00$ 6 inch 305.00$ 305.00$ 8 inch 375.00$ 375.00$ 10 inch 440.00$ 440.00$ 12 inch 525.00$ 525.00$ Meter Size 5/8" X 3/4"330.00$ 330.00$ 3/4" X 3/4"345.00$ 345.00$ 1" X 1"450.00$ 450.00$ 2" X 2"1,940.00$ 1,940.00$ *2" turbine Cost + LaborCost + Labor *3" Comp Cost + LaborCost + Labor *3" turbine Cost + LaborCost + Labor *4" Comp Cost + LaborCost + Labor *4" turbine Cost + LaborCost + Labor Public Works Meter Installation Fees - Inside the City 38 City of Schertz Schedule of Fees 2022-23 2023-24Public Works Meter Installation Fees - Outside the City Meter Size 5/8" X 3/4"340.00$ 340.00$ 3/4" X 3/4"355.00$ 355.00$ 1" X 1"460.00$ 460.00$ 2" X 2"1,950.00$ 1,950.00$ *2" turbine Cost + LaborCost + Labor *3" Comp Cost + LaborCost + Labor *3" turbine Cost + LaborCost + Labor *4" Comp Cost + LaborCost + Labor *4" turbine Cost + LaborCost + Labor Fire Hydrant Meter for Construction Deposit (refundable)200.00$ 200.00$ Service Charge 50.00$ 50.00$ Wholesale Water Distribution Rate Base Rate, per month 3 Inch Compound Meter 315.28$ 315.28$ 3 Inch Turbine Meter 472.92$ 472.92$ 4 Inch Compound Meter 492.63$ 492.63$ 4 Inch Turbine Meter 827.62$ 827.62$ 6 Inch Compound Meter 985.26$ 985.26$ 6 Inch Turbine Meter 1,812.88$ 1,812.88$ 8 Inch Compound Meter 1,576.80$ 1,576.80$ 8 Inch Turbine Meter 3,153.60$ 3,153.60$ 10 Inch Compound Meter 2,266.65$ 2,266.65$ 10 Inch Turbine Meter 4,927.50$ 4,927.50$ 12 Inch Turbine Meter 6,504.30$ 6,504.30$ Network Nodes Application 500.00$ 500.00$ Additional for each node over 5 on the application (up to 30)100.00$ 100.00$ Annual Public Right of Way 250.00$ 250.00$ Node Support Pole Application Fee 1,000.00$ 1,000.00$ Collaction Fee for Network Nodes on City Service Poles, per pole, per month 20.00$ 20.00$ Transport Facilities Application 500.00$ 500.00$ Additional for each node over 5 on the application (up to 30)100.00$ 100.00$ Rental Fee for Transport Facilities, per device per month 28.00$ 28.00$ Annual Public Right of Way Fee 250.00$ 250.00$ Permit Fees will be due at the time of the permit submission. Permit will not be accepted if the permit fee is not attached. Other fees will be assessed at the time of permit approval Available by agreement to distributors with a self-maintained water distribution service, Military Bases, and for temporary use until reuse water is made available in a particular area. 39 City of Schertz Schedule of Fees 2022-23 2023-24 Meter Size Meter Type 5/8"SIMPLE 1.0 2,934$ 2,934$ 3/4"SIMPLE 1.5 4,401$ 4,401$ 1"SIMPLE 2.5 7,335$ 7,335$ 1.5"SIMPLE 5.0 14,670$ 14,670$ 2"SIMPLE 8.0 23,472$ 23,472$ 2"COMPOUND 8.0 23,472$ 23,472$ 2"TURBINE 10.0 29,340$ 29,340$ 3"COMPOUND 16.0 46,944$ 46,944$ 3"TURBINE 24.0 70,416$ 70,416$ 4"COMPOUND 25.0 73,350$ 73,350$ 4"TURBINE 42.0 123,228$ 123,228$ 6"COMPOUND 50.0 146,700$ 146,700$ 6"TURBINE 92.0 269,928$ 269,928$ 8"COMPOUND 80.0 234,720$ 234,720$ 9"TURBINE 160.0 469,440$ 469,440$ 10"COMPOUND 115.0 337,410$ 337,410$ 10"TURBINE 250.0 733,500$ 733,500$ 12"TURBINE 330.0 968,220$ 968,220$ SEWER COLLECTION IMPACT FEE *Collection Impact Fee Per Living Unit Equivalent (LUE)1,668$ 1,668$ *Sewer based on LUE: LUE = 245 gallons per day These are only City of Schertz impact fees. Other Utility Impact Fees Treatment Impact Fee Per LUE:1,800.00$ 2,200.00$ South Schertz Seguin Local Government Corporation (SSLGC) Meter Size Meter Type 5/8"SIMPLE 1.0 1,607.24$ 1,607.24$ 3/4"SIMPLE 1.5 2,410.86$ 2,410.86$ 1"SIMPLE 2.5 4,018.10$ 4,018.10$ 1.5"SIMPLE 5.0 8,036.20$ 8,036.20$ 2"SIMPLE 8.0 12,857.92$ 12,857.92$ 2"COMPOUND 8.0 12,857.92$ 12,857.92$ 2"TURBINE 10.0 16,072.40$ 16,072.40$ 3"COMPOUND 16.0 25,715.84$ 25,715.84$ 3"TURBINE 24.0 38,573.76$ 38,573.76$ 4"COMPOUND 25.0 40,181.00$ 40,181.00$ 4"TURBINE 42.0 67,504.08$ 67,504.08$ 6"COMPOUND 50.0 80,362.00$ 80,362.00$ 6"TURBINE 92.0 147,866.08$ 147,866.08$ 8"COMPOUND 80.0 128,579.20$ 128,579.20$ 9"TURBINE 160.0 257,158.40$ 257,158.40$ 10"COMPOUND 115.0 184,832.60$ 184,832.60$ 10"TURBINE 250.0 401,810.00$ 401,810.00$ 12"TURBINE 330.0 530,389.20$ 530,389.20$ ROADWAY IMAPACT FEE LUEs Water Capital Recovery Impact Fees 40 City of Schertz Schedule of Fees 2022-23 2023-24Capital Recovery Impact Fees Residential Home through 3/26/2021 2,696.00$ 2,696.00$ Residential Home between 3/27/2021 and 3/26/2022 3,033.00$ 3,033.00$ Residential Home after 3/26/2022 3,370.00$ 3,370.00$ Nonresidential through 3/26/2021, per service unit*100.00$ 100.00$ Nonresidential after 3/26/2021, per service unit*175.00$ 175.00$ *The number of service units are based on the use of the property. A fee calculator is available on the City Website under the Engineering page 41 City of Schertz Schedule of Fees Sewer Rates 2022-23 2023-24 Residential Rates (Single Family) Base Rate-per month 15.01 15.46 Per 1,000 gal Charge, Per Month City line Maintenance fee plus Franchise fee 0.81 0.88 User Charge based on 100% of avg consumption mo.4.13 4.21 User avg. based on Nov, Dec, and Jan, min. 500 gals. Per 1,000 gal charge Total- 12,000 gallons or less 4.94 5.09 greater than 12,000 gallons 11.33 11.67 Business and Multi-family Dwelling Units: Base Rate per month 18.88 19.45 The base rate shall be assessed in terms of connection equivalents which shall be as follows: the customer's previous 12 month water consumption as determined at the annual re-rating in February divided by 365, with the results of such division then divided by 245 gallons. The figure arrived at by the second division shall be the customer's "connection equivalent". Each business shall be assessed a base rate. Per 1,000 gal Charge, Per Month Line Maintenance-Commercial/Industrial users plus Franchise fee User Charge-based on 100% of water consumed Per 1,000 gal charge Total- 12,000 gallons or less 5.06 5.21 greater than 12,000 gallons 11.33 11.67 YMCA Per 1,000 gal Charge, Per Month 3.33 3.43 42 City of Schertz Schedule of Fees Public Works - Water Rates Residential 2022-23 2023-24 GALLONS SOLD BY METER SIZE (RESIDENTIAL & SMALL COMMERCIAL) Base Monthly Fee, based on meter size 5/8 IN 25.84$ 26.36$ 3/4 IN 38.73$ 39.50$ 1.0 IN 64.56$ 65.85$ 1 1/2 IN 129.14$ 131.72$ 2 IN COMPOUND 206.62$ 210.75$ 2IN TURBINE 258.26$ 263.43$ 3 IN COMPOUND 413.23$ 421.49$ 3 IN TURBINE 619.85$ 632.25$ 4 IN COMPOUND 645.68$ 658.59$ 4 IN TURBINE 1,084.73$ 1,106.42$ 6 IN COMPOUND 1,291.35$ 1,317.18$ 6 IN TURBINE 2,376.08$ 2,423.60$ 8 IN COMPOUND 2,087.13$ 2,128.87$ 8 IN TURBINE 4,174.25$ 4,257.74$ 10 IN COMPOUND 3,000.24$ 3,060.24$ 10 IN TURBINE 6,522.25$ 6,652.70$ 12 IN TURBINE 8,609.39$ 8,781.58$ Usage Fee, rate per 1,000 gallons - 6,000 3.19$ 3.25$ 6,001 12,000 3.57$ 3.64$ 12,001 18,000 4.18$ 4.26$ 18,001 30,000 5.10$ 5.20$ 30,001 Above 6.48$ 6.61$ 43 City of Schertz Schedule of Fees Public Works - Water Rates Residential 2022-23 2023-24 GALLONS SOLD BY METER SIZE (LARGE COMMERCIAL) Base Monthly Fee, based on meter size 5/8 IN 25.84$ 26.36$ 3/4 IN 38.73$ 39.50$ 1.0 IN 64.56$ 65.85$ 1 1/2 IN 129.14$ 131.72$ 2 IN COMPOUND 206.62$ 210.75$ 2IN TURBINE 258.26$ 263.43$ 3 IN COMPOUND 413.23$ 421.49$ 3 IN TURBINE 619.85$ 632.25$ 4 IN COMPOUND 645.68$ 658.59$ 4 IN TURBINE 1,084.73$ 1,106.42$ 6 IN COMPOUND 1,291.35$ 1,317.18$ 6 IN TURBINE 2,376.08$ 2,423.60$ 8 IN COMPOUND 2,087.13$ 2,128.87$ 8 IN TURBINE 4,174.25$ 4,257.74$ 10 IN COMPOUND 3,000.24$ 3,060.24$ 10 IN TURBINE 6,522.25$ 6,652.70$ 12 IN TURBINE 8,609.39$ 8,781.58$ Usage Fee, rate per 1,000 gallons - 18,000 3.19$ 3.25$ 18,001 36,000 3.57$ 3.64$ 36,001 54,000 4.18$ 4.26$ 54,001 90,000 5.10$ 5.20$ 90,001 Above 6.48$ 6.61$ Fire Hydrant Meter Base Monthly Fee 122.72$ 125.17$ Usage Fee, per 1,000 galls 9.43$ 9.62$ Cibolo Wholesale Water Rate 3.27$ 3.34$ 44 City of Schertz Schedule of Fees Drought Contingency Surcharges 2022-23 2023-24 For the first 1,000 gallons over allocation*2.00$ 2.00$ For the second 1,000 gallons over allocation*3.00$ 3.00$ For the third 1,000 gallons over allocation*4.00$ 4.00$ For each additional 1,000 gallons over allocation*5.00$ 5.00$ Drought Contingency Violation Fines, up to 200.00$ 200.00$ *Refer to the Conservation Ordinance for all allocations 45 Date: 8/7/2023 2023 08 15 Schertz Water WW Rate Model.xlsx City Rate Plan 5y Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Water Summary ` Scen:2023 08 15 -- Scenario 1 -- Status Quo 1 Water Monthly Rates and Charges CITY Water Rate and Charges W1 Res. and Small Comm. INSIDE Monthly Minimum Charge -5/8"25.84$ 26.36$ 26.88$ 27.42$ 27.97$ 28.53$ -3/4"38.73 39.50 40.29 41.10 41.92 42.76 -1"64.56 65.85 67.17 68.51 69.88 71.28 -1 1/2"129.14 131.72 134.36 137.04 139.79 142.58 compound 2"206.62 210.75 214.97 219.27 223.65 228.13 turbine 2"258.26 263.43 268.69 274.07 279.55 285.14 compound 3"413.23 421.49 429.92 438.52 447.29 456.24 turbine 3"619.85 632.25 644.89 657.79 670.95 684.36 compound 4"645.68 658.59 671.77 685.20 698.90 712.88 turbine 4"1,084.73 1,106.42 1,128.55 1,151.12 1,174.15 1,197.63 compound 6"1,291.35 1,317.18 1,343.52 1,370.39 1,397.80 1,425.75 turbine 6"2,376.08 2,423.60 2,472.07 2,521.52 2,571.95 2,623.38 compound 8"2,087.13 2,128.87 2,171.45 2,214.88 2,259.18 2,304.36 turbine 8"4,174.25 4,257.74 4,342.89 4,429.75 4,518.34 4,608.71 compound 10"3,000.24 3,060.24 3,121.45 3,183.88 3,247.56 3,312.51 turbine 10"6,522.25 6,652.70 6,785.75 6,921.46 7,059.89 7,201.09 turbine 12"8,609.39 8,781.58 8,957.21 9,136.35 9,319.08 9,505.46 Volume Rate/1,000 Gal - 6,000 3.19 3.25 3.32 3.39 3.45 3.52 6,001 12,000 3.57 3.64 3.71 3.79 3.86 3.94 12,001 18,000 4.18 4.26 4.35 4.44 4.52 4.62 18,001 30,000 5.10 5.20 5.31 5.41 5.52 5.63 30,001 Above 6.48 6.61 6.74 6.88 7.01 7.15 W2 Res. and Small Comm. OUTSIDE Monthly Minimum Charge -5/8"25.84$ 26.36$ 26.88$ 27.42$ 27.97$ 28.53$ -3/4"38.73 39.50 40.29 41.10 41.92 42.76 -1"64.56 65.85 67.17 68.51 69.88 71.28 -1 1/2"129.14 131.72 134.36 137.04 139.79 142.58 compound 2"206.62 210.75 214.97 219.27 223.65 228.13 turbine 2"258.26 263.43 268.69 274.07 279.55 285.14 compound 3"413.23 421.49 429.92 438.52 447.29 456.24 turbine 3"619.85 632.25 644.89 657.79 670.95 684.36 compound 4"645.68 658.59 671.77 685.20 698.90 712.88 turbine 4"1,084.73 1,106.42 1,128.55 1,151.12 1,174.15 1,197.63 compound 6"1,291.35 1,317.18 1,343.52 1,370.39 1,397.80 1,425.75 turbine 6"2,376.08 2,423.60 2,472.07 2,521.52 2,571.95 2,623.38 compound 8"2,087.13 2,128.87 2,171.45 2,214.88 2,259.18 2,304.36 turbine 8"4,174.25 4,257.74 4,342.89 4,429.75 4,518.34 4,608.71 compound 10"3,000.24 3,060.24 3,121.45 3,183.88 3,247.56 3,312.51 turbine 10"6,522.25 6,652.70 6,785.75 6,921.46 7,059.89 7,201.09 turbine 12"8,609.39 8,781.58 8,957.21 9,136.35 9,319.08 9,505.46 Volume Rate/1,000 Gal - 6,000 3.19 3.25 3.32 3.39 3.45 3.52 6,001 12,000 3.57 3.64 3.71 3.79 3.86 3.94 12,001 18,000 4.18 4.26 4.35 4.44 4.52 4.62 18,001 30,000 5.10 5.20 5.31 5.41 5.52 5.63 30,001 Above 6.48 6.61 6.74 6.88 7.01 7.15 CITY OF SCHERTZ WATER/WASTEWATER COST OF SERVICE MODEL Page: 1 Date: 8/7/2023 2023 08 15 Schertz Water WW Rate Model.xlsx City Rate Plan 5y Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Water Summary ` Scen:2023 08 15 -- Scenario 1 -- Status Quo CITY OF SCHERTZ WATER/WASTEWATER COST OF SERVICE MODEL W3 Large Commercial INSIDE Monthly Minimum Charge -5/8"25.84$ 26.36$ 26.88$ 27.42$ 27.97$ 28.53$ -3/4"38.73 39.50 40.29 41.10 41.92 42.76 -1"64.56 65.85 67.17 68.51 69.88 71.28 -1 1/2"129.14 131.72 134.36 137.04 139.79 142.58 compound 2"206.62 210.75 214.97 219.27 223.65 228.13 turbine 2"258.26 263.43 268.69 274.07 279.55 285.14 compound 3"413.23 421.49 429.92 438.52 447.29 456.24 turbine 3"619.85 632.25 644.89 657.79 670.95 684.36 compound 4"645.68 658.59 671.77 685.20 698.90 712.88 turbine 4"1,084.73 1,106.42 1,128.55 1,151.12 1,174.15 1,197.63 compound 6"1,291.35 1,317.18 1,343.52 1,370.39 1,397.80 1,425.75 turbine 6"2,376.08 2,423.60 2,472.07 2,521.52 2,571.95 2,623.38 compound 8"2,087.13 2,128.87 2,171.45 2,214.88 2,259.18 2,304.36 turbine 8"4,174.25 4,257.74 4,342.89 4,429.75 4,518.34 4,608.71 compound 10"3,000.24 3,060.24 3,121.45 3,183.88 3,247.56 3,312.51 turbine 10"6,522.25 6,652.70 6,785.75 6,921.46 7,059.89 7,201.09 turbine 12"8,609.39 8,781.58 8,957.21 9,136.35 9,319.08 9,505.46 Volume Rate/1,000 Gal - 18,000 3.19 3.25 3.32 3.39 3.45 3.52 18,001 36,000 3.57 3.64 3.71 3.79 3.86 3.94 36,001 54,000 4.18 4.26 4.35 4.44 4.52 4.62 54,001 90,000 5.10 5.20 5.31 5.41 5.52 5.63 90,001 Above 6.48 6.61 6.74 6.88 7.01 7.15 W4 Large Commercial OUTSIDE Monthly Minimum Charge -5/8"25.84$ 26.36$ 26.88$ 27.42$ 27.97$ 28.53$ -3/4"38.73 39.50 40.29 41.10 41.92 42.76 -1"64.56 65.85 67.17 68.51 69.88 71.28 -1 1/2"129.14 131.72 134.36 137.04 139.79 142.58 compound 2"206.62 210.75 214.97 219.27 223.65 228.13 turbine 2"258.26 263.43 268.69 274.07 279.55 285.14 compound 3"413.23 421.49 429.92 438.52 447.29 456.24 turbine 3"619.85 632.25 644.89 657.79 670.95 684.36 compound 4"645.68 658.59 671.77 685.20 698.90 712.88 turbine 4"1,084.73 1,106.42 1,128.55 1,151.12 1,174.15 1,197.63 compound 6"1,291.35 1,317.18 1,343.52 1,370.39 1,397.80 1,425.75 turbine 6"2,376.08 2,423.60 2,472.07 2,521.52 2,571.95 2,623.38 compound 8"2,087.13 2,128.87 2,171.45 2,214.88 2,259.18 2,304.36 turbine 8"4,174.25 4,257.74 4,342.89 4,429.75 4,518.34 4,608.71 compound 10"3,000.24 3,060.24 3,121.45 3,183.88 3,247.56 3,312.51 turbine 10"6,522.25 6,652.70 6,785.75 6,921.46 7,059.89 7,201.09 turbine 12"8,609.39 8,781.58 8,957.21 9,136.35 9,319.08 9,505.46 Volume Rate/1,000 Gal - 18,000 3.19 3.25 3.32 3.39 3.45 3.52 18,001 36,000 3.57 3.64 3.71 3.79 3.86 3.94 36,001 54,000 4.18 4.26 4.35 4.44 4.52 4.62 54,001 90,000 5.10 5.20 5.31 5.41 5.52 5.63 90,001 Above 6.48 6.61 6.74 6.88 7.01 7.15 Page: 2 Date: 8/7/2023 2023 08 15 Schertz Water WW Rate Model.xlsx City Rate Plan 5y Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Water Summary ` Scen:2023 08 15 -- Scenario 1 -- Status Quo CITY OF SCHERTZ WATER/WASTEWATER COST OF SERVICE MODEL W5 FH Meter Volume Rate INSIDE Monthly Minimum Charge 122.72$ 125.17$ 127.68$ 130.23$ 132.84$ 135.49$ Volume Rate/1,000 Gal - Above 9.43 9.62 9.81 10.01 10.21 10.41 W6 FH Meter Volume rate OUTSIDE Monthly Minimum Charge 122.72$ 125.17$ 127.68$ 130.23$ 132.84$ 135.49$ Volume Rate/1,000 Gal - Above 9.43 9.62 9.81 10.01 10.21 10.41 W7 Cibolo Wholesale Volume Rate/1,000 Gal - Above 3.27 3.34 3.40 3.47 3.54 3.61 Page: 3 Date: 8/7/2023 2023 08 15 Schertz Water WW Rate Model.xlsx City Rate Plan 5y Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Water Summary ` Scen:2023 08 15 -- Scenario 1 -- Status Quo CITY OF SCHERTZ WATER/WASTEWATER COST OF SERVICE MODEL 2 Wastewater Monthly Rates and Charges Residential Monthly Minimum Charge All meter sizes 15.01$ 15.46$ 15.92$ 16.40$ 17.06$ 17.74$ Volume Rate/1,000 Gal - 12,000 4.94 5.09 5.24 5.40 5.61 5.84 12,001 Above 11.33 11.67 12.02 12.38 12.88 13.39 Business/MF Monthly Minimum Charge All meter sizes 18.88 19.45 20.03 20.63 21.46 22.31 Volume Rate/1,000 Gal - 12,000 5.06 5.21 5.37 5.53 5.75 5.98 12,001 Above 11.33 11.67 12.02 12.38 12.88 13.39 YMCA Monthly Minimum Charge All meter sizes - - - - - - Volume Rate/1,000 Gal - Above 3.33 3.43 3.53 3.64 3.78 3.94 Page: 5 2023 Water & Wastewater Rate Study City Council Presentation City of Schertz August 15 2023 Agenda ▪Background on Rates ▪Customers and Volumes ▪Current and Forecast Cost of Service ▪Proposed Rate Plan ▪Summary 2 BACKGROUND ON RATES 3 21st Century Water & Wastewater Rate Facts ▪Average utility has been increasing rates 5-6% per year, a trend that is expected to continue and may accelerate ▪American Water Works Association (AWWA) forecasts that water and wastewater rates across the U.S. will triple in the next 15 years ▪Rate adjustments are primarily due to reasons beyond a utility’s direct control – inflation, necessary Capital Improvement Plans, wholesale costs, and other indirect expenses ▪30-40% of utilities charge rates that do not cover their costs 4 Current Water and Wastewater Rate Structure 5 Minimum Charge by Meter Size 5/8"-25.84$ Monthly Charge 15.01$ 3/4"-38.73 1"-64.56 Volume Rate (per 1,000 Gallons) 1 1/2"-129.14 0 - 12,000 4.94$ 2"compound 206.62 12,000 - Above 11.33 2"turbine 258.26 3"compound 413.23 3"turbine 619.85 4"compound 645.68 Monthly Charge 18.88$ 4"turbine 1,084.73 6"compound 1,291.35 Volume Rate (per 1,000 Gallons) 6"turbine 2,376.08 0 - 12,000 5.06 8"compound 2,087.13 12,000 - Above 11.33 8"turbine 4,174.25 10"compound 3,000.24 10"turbine 6,522.25 12"turbine 8,609.39 Monthly Charge -$ Volume Rate (per 1,000 Gallons)Volume Rate (per 1,000 Gallons)3.33$ 0 - 6,000 3.19$ 6,001 - 12,000 3.57 12,001 - 18,000 4.18 18,001 - 30,000 5.10 30,001 - Above 6.48 Minimum Charge All Meter Sizes 122.72$ Volume Rate (per 1,000 Gallons)9.43 Minimum Charge All Meter Sizes -$ Volume Rate (per 1,000 Gallons)3.27 Water Rates Residential and Small/Large Commercial Wastewater Rates Residential Rates FH Meter Volume Rate Cibolo Wholesale Business and Multi-family Rates YMCA Rates Monthly Residential Charges | 10,000 Gal Water and 5,000 Gal WW 6 NOTE: San Antonio charges a separate water supply fee of $32 for 10,000 gallons CUSTOMERS & VOLUMES 7 Historical and Forecast Water Accounts 8 Account growth over period 2024-2033 forecast to be on average 310 new accounts per year (1.8%). Historical and Forecast Water Consumption (gallons) 9 Billed consumption average annual growth rate of 1.8%. Water usage varies considerably with weather patterns, the model is based on the overall trend. Annual results may vary significantly. Residential/Commercial Avg. Monthly Usage per Account = 9,514 Gallons WATER & WASTEWATER CURRENT AND FORECAST COST OF SERVICE 10 ▪SSLGC costs are expected to increase by 4.3% each year ▪CCMA costs are expected to increase by 5.5% each year ▪Most operating expenses increase 3% per year; certain expenses increase at a higher rate ▪Salaries are expected to increase by 10% per year in FY2024-2025 and by 5% afterwards ▪Water and WW CIP totals $77,351,021 ▪City is assumed to fund majority of CIP through combination of impact fees and reserves ▪City anticipates issuing the following debt: ▪$7.0M in water debt—2024 ▪$7.5M in WW debt – 2029 Key Assumptions for Forecast Financial and Rate Plan 11 Forecast Water and Wastewater CIP 12 Corbett Ground Storage Tank 631,590$ Corbett GST and Generator Switch 466,265 Ware Seguin Lower Seguin/Gtown-Pfeil Loop Lines 464,166 Greenshire Drive 2,700,000 Replace EST Piping: Northcliffe Tank 100,000 I35 NEX Utility Relocations - North Section 1,400,000 Tank Painting-Deer Haven 350,000 Tank Painting-Ware Seguin 350,000 Walmart Line/Cibolo Crossing Upsize 800,000 3009 18" Transmission line 4,545,000 Scenic Hills Subdivision Replacement Pipes 150,000 Water Lines for Buffalo Valley 4,000,000 Expand Capacity : Northcliffe Tank 1,500,000 Total Water CIP 17,457,021$ WATER PROJECT CCMA South Plant Expansion 20,000,000$ WW Town Creek Phase IV Trunk Main 800,000 WW Cibolo West WW trunk main 1,000,000 WW Cibolo West WW trunk main 12,000,000 WW Town Creek Phase IV Trunk Main 8,000,000 Greenshire Drive 600,000 Replace EST Piping: Northcliffe Tank 100,000 I35 NEX Utility Relocations - North Section 1,400,000 WW Bell North Sewer 1,000,000 Wastewater Lines for Buffalo Valley 3,000,000 Wastewater for Aviation Heights Phases 1-4 3,000,000 Wastewater for Aviation Heights Phases 5-9 3,000,000 Northcliffe Sewer Replacement 6,000,000 Total Wastewater CIP 59,900,000$ Total Water and Wastewater CIP 77,357,021$ WASTEWATER PROJECTS Forecast Cost of Service| Water and Wastewater 13 WATER & WASTEWATER PROPOSED RATE PLAN – STATUS QUO 14 15 Recommended Rate Plan Water The rate plan fully funds all aspects of the water and wastewater utility based on the existing market conditions and assumptions. Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Water Rates - Residential/Commercial Minimum Chg 5/8"-25.84$ 26.36$ 26.88$ 27.42$ 27.97$ 28.53$ 3/4"-38.73 39.50 40.29 41.10 41.92 42.76 1"-64.56 65.85 67.17 68.51 69.88 71.28 1 1/2"-129.14 131.72 134.36 137.04 139.79 142.58 2"compound 206.62 210.75 214.97 219.27 223.65 228.13 2"turbine 258.26 263.43 268.69 274.07 279.55 285.14 3"compound 413.23 421.49 429.92 438.52 447.29 456.24 3"turbine 619.85 632.25 644.89 657.79 670.95 684.36 4"compound 645.68 658.59 671.77 685.20 698.90 712.88 4"turbine 1,084.73 1,106.42 1,128.55 1,151.12 1,174.15 1,197.63 6"compound 1,291.35 1,317.18 1,343.52 1,370.39 1,397.80 1,425.75 6"turbine 2,376.08 2,423.60 2,472.07 2,521.52 2,571.95 2,623.38 8"compound 2,087.13 2,128.87 2,171.45 2,214.88 2,259.18 2,304.36 8"turbine 4,174.25 4,257.74 4,342.89 4,429.75 4,518.34 4,608.71 10"compound 3,000.24 3,060.24 3,121.45 3,183.88 3,247.56 3,312.51 10"turbine 6,522.25 6,652.70 6,785.75 6,921.46 7,059.89 7,201.09 12"turbine 8,609.39 8,781.58 8,957.21 9,136.35 9,319.08 9,505.46 Volume Rate Per 1,000 Gal - 6,000 3.19 3.25 3.32 3.39 3.45 3.52 6,001 12,000 3.57 3.64 3.71 3.79 3.86 3.94 12,001 18,000 4.18 4.26 4.35 4.44 4.52 4.62 18,001 30,000 5.10 5.20 5.31 5.41 5.52 5.63 30,001 Above 6.48 6.61 6.74 6.88 7.01 7.15 Water Rates - Fire Hydrant Minimum Chg (all meter sizes)122.72 125.17 127.68 130.23 132.84 135.49 Volume Rate Per 1,000 Gal 9.43 9.62 9.81 10.01 10.21 10.41 Water Rates - Cibolo Wholesale Volume Rate Per 1,000 Gal 3.27 3.34 3.40 3.47 3.54 3.61 16 Recommended Rate Plan WW Effective Effective Effective Effective Effective Wastewater Rates -- Residential Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Monthly Charge 15.01$ 15.46$ 15.92$ 16.40$ 17.06$ 17.74$ Volume Rate Per 1,000 Gal - 12,000 4.94 5.09 5.24 5.40 5.61 5.84 12,001 Above 11.33 11.67 12.02 12.38 12.88 13.39 Wastewater Rates -- Business and MF Monthly Charge 18.88 19.45 20.03 20.63 21.46 22.31 Volume Rate Per 1,000 Gal - 12,000 5.06 5.21 5.37 5.53 5.75 5.98 12,001 Above 11.33 11.67 12.02 12.38 12.88 13.39 Wastewater Rates -- YMCA Monthly Charge - - - - - - Volume Rate Per 1,000 Gal 3.33 3.43 3.53 3.64 3.78 3.94 17 Impact on Monthly Bills Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Residential Average Monthly Water Bill 5,000 Gal W Total 81.50$ 83.53$ 85.61$ 87.74$ 90.36$ 93.07$ 5,000 Gal WW Increase -- $2.03 2.08 2.13 2.62 2.71 Increase -- %2.5%2.5%2.5%3.0%3.0% 10,000 Gal W Total 123.67$ 126.79$ 129.99$ 133.27$ 137.34$ 141.55$ 10,000 Gal WW Increase -- $3.12 3.20 3.28 4.07 4.21 Increase -- %2.5%2.5%2.5%3.1%3.1% 20,000 Gal W Total 266.61$ 273.59$ 280.76$ 288.13$ 297.49$ 307.19$ 20,000 Gal WW Increase -- $6.98 7.17 7.36 9.37 9.70 Increase -- %2.6%2.6%2.6%3.3%3.3% 18 Forecast Additional Revenue 2024 2025 2026 2027 2028 WATER Revenues -- Total Res. and Small Comm. INSIDE 11,948,069$ 12,420,498$ 12,907,045$ 13,408,086$ 13,924,006$ Res. and Small Comm. OUTSIDE 173,831 181,470 189,345 197,462 205,828 Large Commercial INSIDE 1,871,419 1,960,718 2,052,840 2,147,864 2,245,867 FH Meter Volume Rate INSIDE 394,216 402,100 410,142 418,345 426,712 Cibolo Wholesale 62,939 64,197 65,481 66,791 68,127 Total Rate Revenue 14,450,473 15,028,983 15,624,854 16,238,548 16,870,540 Water Revenues -- Additional Res. and Small Comm. INSIDE 472,429 486,547 501,041 515,920 Res. and Small Comm. OUTSIDE 7,639 7,875 8,117 8,366 Large Commercial INSIDE 89,299 92,123 95,023 98,003 FH Meter Volume Rate INSIDE 7,884 8,042 8,203 8,367 Cibolo Wholesale 1,259 1,284 1,310 1,336 Additional Rate Revenue 578,510 595,871 613,694 631,992 WASTEWATER Revenues -- Total Residential 6,646,054$ 6,998,978$ 7,367,096$ 7,820,151$ 8,303,878$ Business/MF 3,158,202 3,266,107 3,377,645 3,524,096 3,679,708 YMCA 11,997 12,357 12,727 13,226 13,755 Total Rate Revenue 9,816,253 10,277,442 10,757,468 11,357,473 11,997,341 WASTEWATER Revenues -- Additional Residential 352,924 368,118 453,055 483,726 Business/MF 107,905 111,537 146,452 155,612 YMCA 360 371 499 529 Additional Rate Revenue 461,189 480,026 600,006 639,868 ▪Prudent management by City staff has enabled magnitude of rate adjustments to be minimized ▪Proposed rate plan enables the utility to fully fund all water and wastewater maintenance, operating and construction costs ▪Will provide for the Utility Fund to operate self-sufficient with no need for General Fund subsidies ▪Enables the City to continually provide safe drinking water and effectively treat wastewater How Does Rate Plan Benefit Ratepayers & City? 19 QUESTIONS & DISCUSSION 20 Agenda No. 15.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Engineering Subject: Ordinance 23-D-20 - Amending Code Section 86-118 to Modify the School Zone Limits on Hubertus Road. Approved as an emergency on first and final reading. (B.James/K.Woodlee) BACKGROUND Comal Independent School District (Comal ISD) is set to open Comal Creek Elementary School on Hubertus Road in Schertz, Texas, in August 2023.  It is proposed that the current school zone on Hubertus Road established for the Danville Middle School be extended to include an appropriate length for the entrance to the Elementary School.  The resulting school zone on Hubertus Road will extend from the intersection at FM 482 south to approximately 500 feet from the intersection at the IH 35 frontage road (See Exhibit A).  Normal speed limit on Hubertus Road is 30 miles per hour and the school zone speed limit is proposed to be 20 miles per hour during times posted.  Staff will regularly coordinate with Comal ISD to ensure that the appropriate times are posted based on bell schedules. A special called meeting of the Transportation Safety Advisory Commission (TSAC) was held on August 10, 2023, and a vote to recommend approval of the modified school zone to City Council was unanimous. Because of the life safety issues involved with school zones, particularly around elementary schools, staff is recommending this be considered and emergency and approved on one reading.   GOAL The goal of this ordinance is to establish an appropriately located school zone to provide safe travel during peak times for buses and other vehicles entering and leaving the Comal ISD schools on Hubertus Road. COMMUNITY BENEFIT By working cooperatively with the Comal ISD, the City can promote and work to enforce safety regulations for the traveling public in the vicinity of schools. SUMMARY OF RECOMMENDED ACTION It is recommended that Council approve Ordinance 23-D-20 amending Section 86-118 of the Code of Ordinances to establish a modified school zone on Hubertus Road. RECOMMENDATION Staff recommends approval of Ordinance 23-D-20. Attachments Ord 23 D 20 hubertus school zone  Exhibit A  ORDINANCE NO. 23-D-20 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, PROVIDING THAT THE CITY CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS, BE AMENDED BY REVISING SECTION 86-118, MAXIMUM LIMITS IN SCHOOL ZONES, AND PROVIDNG AND EFFECTIVE DATE AND DECLARING AN EMERGENCY WHEREAS, §542.202 of the Texas Transportation Code provides that local authorities with respect to a highway under its jurisdiction and in the reasonable exercise of the police power can designate school crossing zones; and WHEREAS, §541.302 of the Texas Transportation Code defines a “school crossing zone” as a reduced speed zone designated on a street by a local authority to facilitate safe crossing of the street by children going to or leaving a public or private elementary school or secondary school during the time the reduced speed limit applies; and WHEREAS, the City has received a request from the Comal Independent School District to designate a school crossing zone on Hubertus Road; and WHEREAS, the City has investigated and determined that it would be advantageous and beneficial to the citizens of the City to amend Section 86-118 of the Schertz Code of Ordinances as set forth below. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. That Section 86-118 Maximum Limits in School Zones of the Code of Ordinances, on roadways maintained by the City of Schertz, Texas be amended to add the following: Street Extent Speed Limit (mph) Hubertus Road From intersection at FM 482 to 500’ north of intersection at IH 35 Frontage Road 20 Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED, APPROVED and ADOPTED ON FIRST and FINAL READING, the __th day of ______, 2023. CITY OF SCHERTZ, TEXAS _____________________________ Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (city seal) Agenda No. 16.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Planning & Community Development Subject: Ordinance 23-S-15 - Conduct a public hearing and/or action on amendments to Part III of the Schertz Code of Ordinances, Unified Development Code (UDC) to Article 8, Section 21.8.4 Home Occupation. First Reading (B.James/L.Wood/S.Haas). BACKGROUND As stated in the Unified Development Code (UDC), City Council from time to time, on its own motion, or at the recommendation of City staff amend, change, or modify text in any portion of the UDC to establish and maintain stable and desirable development. It is generally considered good practice to periodically review and update the development regulations due to changing conditions, community goals, and/or State and Federal regulations. Home Occupations occur frequently in the City of Schertz. Often, these businesses have little to no adverse impact on the surrounding community, yet are not compliant with the current version and regulations of the UDC. In an effort to better serve the citizens of Schertz, and to match the changing nature of work (and by extension at-home work), staff has drafted amendments to Article 8, Section 21.8.4: Home Occupation of the UDC. The amendments were drafted with consideration to the Development Subcommittee's discussions on the subject, and after extensive research was done on other municipalities similar regulations concerning Home Occupations. On May 24th, 2023, the Planning and Zoning Commission first met to hear these proposed UDC amendments. The Commission decided to table the proposed UDC amendments to make modifications and additions. On June 28th, 2023, the Planning & Zoning Commission made a recommendation of approval with more minor language modifications. All requested modifications were included in the proposed amendments. Proposed Amendments: Staff is proposing the following amendments in relation to UDC Article 8, Section 21.8.4: Home Occupations    UDC 21.8.4 Existing vs Proposed Regulations Existing Proposed  Added language permitting home occupations as an accessory use in all residential zoning districts provided they comply with all other restrictions The area set aside for home occupations shall not exceed twenty percent (20%) of the total floor area of such residence. Proposing home occupation not exceed 30% of combined floor area of main and accessory structures and cannot exceed 600 square feet. Retail sales prohibited.Retail sales permitted if item is produced on premise in conformance with Code.  Added language clarifying home occupation business must have permanent resident of home involved.  Added language stating only one home occupation business-related vehicle permitted. Home occupation must be within principle structure. Allowing for additional accessory structure use.  Added language clarifying that no exterior storage or display may occur.  Added language clarifying that home occupation is accessory use only. No permitted use list currently exist. List of permitted home occupation uses. No prohibited use list currently exist.List of prohibited home occupation uses.   GOAL To amend the UDC to review and update the development regulations due to changing conditions and community goals in order to establish and maintain sound, stable and desirable development.  COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION Staff conducted research on eight (8) other municipalities in the region and compared and contrasted each municipalities' regulations concerning Home Occupations with the City of Schertz's current regulations. The amendments that are proposed take into consideration areas in which Schertz is more restrictive, not restrictive enough, or when further nuance/explanation is needed for sections of the code. Also, these amendments were drafted with discussions from the Development Subcommittee in-mind. The proposed amendments will add clarity on the land uses that are permitted and not permitted as a home occupation which is beneficial for the residents of Schertz who desire doing a home business. Additionally, the increased flexibility in percentage of home area, the use of an accessory structure, and being able to have customers come to the home will be a benefit to residents who are interested in doing a home occupation that previously would not have been permitted. Following the May 24th, 2023, Planning and Zoning Commission meeting items were added to the permitted use section, other items had language added-in to further clarify uses or restrictions. Specifically, the Commission wanted counseling, pet grooming, and massage therapist added to the permitted uses. Staff, researched terms and uses, and decided that for counseling the term "mental health professional" to be used, and instead of massage therapist the term "health spa" was to be used. These terms are specific to the intent of the Commission's adjustments while being sufficiently broad enough to encompass related activities under the same occupational field. Also, the garage sale subsection should have further clarity regarding the number of sales allowed. Finally, language was incorporated to highlight the appeal process in the event an applicant does not agree with staff's decision, or if an applicant feels that the proposed use is indeed permitted. Following the June 28th, 2023, Planning and Zoning Commission meeting, some minor language adjustments were made. The Planning and Zoning Commission met on June 28, 2023, and recommended approval with a couple minor language modifications, to City Council with a 7-0 vote. Staff recommends approval of Ordinance 23-S-15, amendments to the Unified Development Code (UDC) as proposed and discussed.  RECOMMENDATION Approval of Ordinance 23-S-15. Attachments Ord. 23-S-15  Proposed UDC - Sec. 21.8.4 Redlines  City Council Presentation Slides  ORDINANCE NO. 23-S-15 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO AMEND PART III, SCHERTZ CODE OF ORDINANCES, THE UNIFIED DEVELOPMENT CODE (UDC) ARTICLE 8 SUBSECTION 21.8.4 HOME OCCUPATIONS. WHEREAS, pursuant to Ordinance No. 10-S-06, the City of Schertz (the “City”) adopted and Amended and Restated Unified Development Code on April 13, 2010, as further amended (the “Current UDC”); and WHEREAS, City Staff has reviewed the Current UDC and have recommended certain revision and updates to, and reorganization of, the Current UDC; WHEREAS, on June 28, 2023, the Planning and Zoning Commission conducted public hearings and, thereafter recommended approval; and WHEREAS, on August 15, 2023, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the proposed amendments are appropriate and in the interest of the public safety, health, and welfare. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The current UDC is hereby amended as set forth on Exhibit A hereto. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the ____ day of ________ 2023. PASSED, APPROVED and ADOPTED ON SECOND READING, the ____ day of ________, 2023. CITY OF SCHERTZ, TEXAS _____________________________ Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (city seal) Exhibit “A” Proposed Unified Development Code (UDC) Amendments Article 8 Section 21.8.4 – Home Occupancy Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 1 of 4 Sec. 21.8.4. Home Occupations. A. Purpose and Intent. 1. Protect residential areas from adverse impact of activities associated with home occupations. 2. Permit residents of the community a reasonable choice in the use of their homes as a place of livelihood and the production or supplementing of personal and family income. 3. Establish criteria and development standards for home occupations conducted in dwelling units. B. Home Occupations—Required Conditions - home occupations shall be permitted as an accessory use in all residential zoning districts provided that they comply with all restrictions herein. 1. Such use shall be incidental and secondary to the use of the premises for residential purposes, and shall not utilize floor area exceeding 30 percent of the combined enclosed gross floor area of dwelling unit and any accessory building(s). In no case shall the combined enclosed floor area utilized for a home occupation exceed 600 square feet. 2. No interior or exterior business sign shall be permitted. 3. Retail sales shall be prohibited on the premises except for items that are produced entirely on the premises in conformance with this Code 4. No more than one person other than the immediate family permanently residing on the premises shall be employed in the home occupation and at least one person permanently residing in the home must be involved in the business and shall obtain the Home Occupation Permit. 5. No more than one home occupation shall be permitted within any single dwelling unit. 6. The home occupation shall not result in the off-street or on-street parking of more than two (2) vehicles at any one (1) time not owned by members of the occupant family, and no more than one business-related commercial vehicle shall be present at one time. 7. A home occupation shall be carried on wholly within the principal building or accessory building. 8. Performance of the occupation activity shall not be visible from the street 9. There shall be no exterior storage of materials, equipment, or display to be used in conjunction with a home occupation. 10. A home occupation shall produce no offensive noise, vibration, smoke, electrical interferences, dust, odors, or heat detectable beyond the property limits or beyond the walls of the dwelling unit. The judgment of the City's Code Enforcement Officer pertaining to a violation under this section shall be considered decisive and final unless formally appealed to the Planning and Zoning Commission within thirty (30) days after the Code Enforcement Officer's written determination. 11. All home occupations are subject to periodic inspections by the City. 12. Said incidental use shall never be permitted as a principal use but only as an accessory use. C. Uses allowed as home occupations. Subject to the provisions of this Section, home occupations may include the following uses: 1. Office facility of an accountant, architect, landscape architect, attorney, engineer, consultant, insurance agent, mental health professional, realtor, broker, or similar profession. 2. Author, artist, artisan, or sculptor. 3. Dressmaker, seamstress or tailor. Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 2 of 4 4. Music or dance teacher, or similar types of instruction, provided that instruction shall be limited to no more than five pupils at a time. 5. Individual tutoring. 6. Office facility of a minister, rabbi, priest or other cleric. 7. Home crafts, such as rug weaving, model making, etc. 8. Office facility of a salesman, sales or manufacturer's representative, provided that no retail or wholesale transactions or provision of services are personally and physically made on the premises except for items that are produced entirely on the premises in conformance with this Code. 9. Repair shop for small electrical appliances, cameras, watches and clocks, and other small items, provided that the items can be carried by one person without using special equipment, and provided that the items are not equipped with an internal combustion engine. 10. Food preparation establishments such as cake making, decorating or catering, provided that there is no on-premises consumption by customers, and provided that all aspects of the business comply with all state and local health regulations. 11. Family homes, in compliance with applicable state laws, which are incorporated herein by reference, with no more than six children or adults. 12. Barber shop or beauty salon or health spa, provided that no more than one customer is served on the premises at any one time. 13. Swimming lessons and water safety instruction, provided that such instruction involves no more than two pupils at any one time. 14. Activity involving primarily a computer. 15. Contractor, provided that there shall be no outside storage of materials related to the operation of the business and any interior storage shall count toward the maximum area allowed in Subsection B. 16. Pet grooming, provided that no overnight kenneling activity is taking place. D. Uses prohibited as home occupations. Home occupations shall not, in any event, be deemed to include the following uses: 1. Animal hospitals or clinics, commercial stables having more than two horses per acre or kennels. 2. Restaurants or on-premises food or beverage, including private clubs, consumption of any kind, except for limited food or meal consumption associated with the operation of a licensed registered family home or a bed and breakfast facility. 3. Automobile, boat or trailer paint or repair shop; small engine or motorcycle repair shop; welding shop; large household appliance repair shop; or other similar type of business. 4. On-premises retail or wholesale sales of any kind where multiple customers patronize the sales business on-site, except for items that are produced entirely on the premises in conformance with this Code, and except for occasional garage sales in conformance with Chapter 50, Article VII of the City of Schertz Code of Ordinances. 5. Commercial clothing laundering or cleaning. 6. Mortuaries or funeral homes. 7. Trailer, vehicle, tool or equipment rentals. 8. Repair shops for any items having internal combustion engines. Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 3 of 4 9. Any use that would be defined by the building code as an assembly, factory or industrial, hazardous, institutional or mercantile occupancy. E. Home occupation uses not classified herein. Any use that is not either expressly allowed nor expressly prohibited by this division is considered prohibited, unless and until such use is classified by amendment to this chapter by the city council, subsequent to an affirmative recommendation by the planning commission. Any person or persons who has been aggrieved by an interpretation from the City Manager or his/her designee of the permitted and prohibited Home Occupation uses, may appeal the decision in accordance with Section 21.4.14 and will have the Planning and Zoning Commission make the final determination. F. Home Occupation Permit. 1. Purpose. To establish a method to allow the City to regulate and control nonresidential activities and maintain a record of the types and numbers of home occupations in the City. 2. Permit Required. Each resident within the City who has, or desires to establish an authorized home occupation, is required to have a home occupation permit. 3. Application for Home Occupation Permit. a. Applicant shall apply to the City Manager or his/her designee for a home occupation permit. b. The City Manager or his/her designee may issue the permit if the home occupation meets all the requirements established in Subsection B. c. The decision of the City Manager or his/her designee may be appealed to the Planning and Zoning Commission in accordance with section 21.4.14. d. The Planning and Zoning Commission will be the final judgment on appeals which must be submitted to the Planning and Zoning Commission within thirty (30) days after disapproval by the City Manager or his/her designee. e. Supporting Documents. i. Signed statement. One type of supporting evidence that may be submitted to the Planning and Zoning Commission for their consideration of an appeal is a signed statement by each property owner up to 200 feet of the property on which the home occupation is to occur, stating that the property owner has no objection to the existence of the proposed home occupation. An example of such a statement is as follows: "I (name) the property owner at (address) have been advised by (name of home occupation applicant) of the request to the City for a Home Occupation Permit for the purpose of conducting (type of home occupation) and I have no objection to the home occupation permit being granted for the purpose reflected in this statement. Signature of neighboring property owner and date" ii. Statement from property owner. An applicant who is renting the property on which a home occupation permit is requested shall obtain a written statement from the owner of the property. The owner will state that he/she has no objection to the home occupation on the property. iii. Persons with demonstrated physical handicaps. Persons with physical handicaps may be permitted special consideration. The applicant may request a waiver of a portion or all of one or more of the requirements for a home occupation. iv. Granting of exception. It shall be the responsibility of the applicant to submit sufficient evidence to justify the granting of an exception to any of the requirements in Subsection B. Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 4 of 4 f. Conditions Applicable to Home Occupation Permits. i. Validation. A home occupation permit expires every December 31. ii. Renewal. Permits shall be renewed annually. iii. Inspection. The City Manager or his/her designee is authorized to periodically enter the premises to ensure full compliance with these requirements. iv. Termination. When a home occupation is found in noncompliance with the requirements outlined in Subsection B, the permit will be terminated immediately. v. Renewal of terminated permits. The procedure for renewal of a terminated permit shall be the same as required for the issuance of a new permit under this section. (Ord. No. 17-S-40 , § 1(Exh. A), 10-24-2017; Ord. No. 18-S-04 , § 1(Exh. A), 1-23-2018) Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 1 of 4 Sec. 21.8.4. Home Occupations. A. Purpose and Intent. 1. Protect residential areas from adverse impact of activities associated with home occupations. 2. Permit residents of the community a reasonable choice in the use of their homes as a place of livelihood and the production or supplementing of personal and family income. 3. Establish criteria and development standards for home occupations conducted in dwelling units. B. Home Occupations—Required Conditions - home occupations shall be permitted as an accessory use in all residential zoning districts provided that they comply with all restrictions herein. 1. The area set aside for home occupations shall not exceed twenty percent (20%) of the total floor area of such residence. Such use shall be incidental and secondary to the use of the premises for residential purposes, and shall not utilize floor area exceeding 30 percent of the combined enclosed gross floor area of dwelling unit and any accessory building(s). In no case shall the combined enclosed floor area utilized for a home occupation exceed 600 square feet. 2. No interior or exterior business sign shall be permitted. 3. No mechanical equipment shall be used except of a type that is similar in character to that normally used for purely domestic or household mechanical equipment as for hobby purposes in conjunction with the home occupation. 34. Retail sales shall be prohibited on the premises except for items that are produced entirely on the premises in conformance with this Code . 45. No more than one person other than the immediate family permanently residing on the premises shall be employed in the home occupation and at least one person permanently residing in the home must be involved in the business and shall obtain the Home Occupation Permit.. 56. No more than one home occupation shall be permitted within any single dwelling unit. 67. The home occupation shall not result in the off-street or on-street parking of more than two (2) vehicles at any one (1) time not owned by members of the occupant family, and nNot more than one business-related commercial vehicle shall be present at one time. 787. A home occupation shall be carried on wholly within the principal buildinbuilding or accessory building.g. No home occupation or any storage of goods, materials, or products connected with a home occupation shall be allowed in accessory buildings or garages, attached or detached, excluding paints and chemicals that may be used in the home occupation. 898. There shall be no exterior indication of the home occupation or variation from the residential character of the principal building. Performance of the occupation activity shall not be visible from the street 9109. There shall be no exterior storage of materials, equipment, or display to be used in conjunction with a home occupation. 10101. A home occupation shall produce no offensive noise, vibration, smoke, electrical interferences, dust, odors, or heat detectable beyond the property limits or beyond the walls of the dwelling unit. The judgment of the City's Code Enforcement Officer pertaining to a violation under this section shall be considered decisive and final unless formally appealed to the Planning and Zoning Commission within thirty (30) days after the Code Enforcement Officer's written determination. 11 112. All home occupations may be are subject to periodic inspections by the City. Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 2 of 4 13. Such uses must be located in the dwelling used by the person who has the home occupation as his or her private residence. 1214. Said incidental use shall never be permitted as a principal use but only as an accessory use. C. Uses allowed as home occupations. Subject to the provisions of this Section, home occupations may include the following uses: 1. Office facility of an accountant, architect, landscape architect, attorney, engineer, consultant, insurance agent, mental health professional, realtor, broker, or similar profession. 2. Author, artist, artisan, or sculptor. 3. Dressmaker, seamstress or tailor. 4. Music or dance teacher, or similar types of instruction, provided that instruction shall be limited to no more than five pupils at a time. 5. Individual tutoring. 6. Office facility of a minister, rabbi, priest or other cleric. 7. Home crafts, such as rug weaving, model making, etc. 8. Office facility of a salesman, sales or manufacturer's representative, provided that no retail or wholesale transactions or provision of services are personally and physically made on the premises except for items that are produced entirely on the premises in conformance with this Code. 9. Repair shop for small electrical appliances, cameras, watches and clocks, and other small items, provided that the items can be carried by one person without using special equipment, and provided that the items are not equipped with an internal combustion engine. 10. Food preparation establishments such as cake making, decorating or catering, provided that there is no on-premises consumption by customers, and provided that all aspects of the business comply with all state and local health regulations. 11. Family homes, in compliance with applicable state laws, which are incorporated herein by reference, with no more than six children or adults. 12. Barber shop or beauty salon or manicure studio,, or health spa, provided that no more than one customer is served on the premises at any one time. 13. Swimming lessons and water safety instruction, provided that such instruction involves no more than two pupils at any one time. 14. Activity involving primarily a computer. 15. Contractor, provided that there shall be no outside storage of materials related to the operation of the business and any interior storage shall count toward the maximum area allowed in subsection B. 1. 16. Pet grooming, provided that no overnight kenneling activity is taking place. D. Uses prohibited as home occupations. Home occupations shall not, in any event, be deemed to include the following uses: 1. Animal hospitals or clinics, commercial stables having more than two horses per acre or kennels. 2. Restaurants or on-premises food or beverage, including private clubs, consumption of any kind, except for limited food or meal consumption associated with the operation of a licensed registered family home or a bed and breakfast facility. Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 3 of 4 3. Automobile, boat or trailer paint or repair shop; small engine or motorcycle repair shop; welding shop; large household appliance repair shop; or other similar type of business. 4. On-premises retail or wholesale sales of any kind where multiple customers patronize the sales business on-site, except for items that are produced entirely on the premises in conformance with this Code, and except for garage sales in conformance with Chapter 50, Article VII of the City of Schertz Code of Ordinances (no more than two per calendar year and shall not be held within six months of each other). 5. Commercial clothing laundering or cleaning. 6. Mortuaries or funeral homes. 7. Trailer, vehicle, tool or equipment rentals. 8. Repair shops for any items having internal combustion engines. 9. Any use that would be defined by the building code as an assembly, factory or industrial, hazardous, institutional or mercantile occupancy. E. Home occupation uses not classified herein. Any use that is not either expressly allowed nor expressly prohibited by this division is considered prohibited, unless and until such use is classified by amendment to this chapter by the city council, subsequent to an affirmative recommendation by the planning commission. Any person or persons who has been aggrieved by an interpretation from the City Manager or his/her designee of the permitted and prohibited Home Occupation uses, may appeal the decision in accordance with Section 21.4.14 and will have the Planning and Zoning Commission make the final determination. F. Home Occupation Permit. 1. Purpose. To establish a method to allow the City to regulate and control nonresidential activities and maintain a record of the types and numbers of home occupations in the City. 2. Permit Required. Each resident within the City who has, or desires to establish an authorized home occupation, is required to have a home occupation permit. 3. Application for Home Occupation Permit. a. Applicant shall apply to the City Manager or his/her designee for a home occupation permit. b. The City Manager or his/her designee may issue the permit if the home occupation meets all the requirements established in Subsection Paragraph B. c. The decision of the City Manager or his/her designee may be appealed to the Planning and Zoning Commission in accordance with section 21.4.14. d. The Planning and Zoning Commission will be the final judgment on appeals which must be submitted to the Planning and Zoning Commission within thirty (30) days after disapproval by the City Manager or his/her designee. e. Supporting Documents. i. Signed statement. One type of supporting evidence that may be submitted to the Planning and Zoning Commission for their consideration of an appeal is a signed statement by each property owner up to 200 feet of the property on which the home occupation is to occur, stating that the property owner has no objection to the existence of the proposed home occupation. An example of such a statement is as follows: Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 4 of 4 "I (name) the property owner at (address) have been advised by (name of home occupation applicant) of the request to the City for a Home Occupation Permit for the purpose of conducting (type of home occupation) and I have no objection to the home occupation permit being granted for the purpose reflected in this statement. Signature of neighboring property owner and date" ii. Statement from property owner. An applicant who is renting the property on which a home occupation permit is requested shall obtain a written statement from the owner of the property. The owner will state that he/she has no objection to the home occupation on the property. iii. Persons with demonstrated physical handicaps. Persons with physical handicaps may be permitted special consideration. The applicant may request a waiver of a portion or all of one or more of the requirements for a home occupation. iv. Granting of exception. It shall be the responsibility of the applicant to submit sufficient evidence to justify the granting of an exception to any of the requirements in Subsection Paragraph B. f. Conditions Applicable to Home Occupation Permits. i. Validation. A home occupation permit expires every December 31. ii. Renewal. Permits shall be renewed annually. iii. Inspection. The City Manager or his/her designee is authorized to periodically enter the premises to ensure full compliance with these requirements. iv. Termination. When a home occupation is found in noncompliance with the requirements outlined in Subsection Paragraph B, the permit will be terminated immediately. v. Renewal of terminated permits. The procedure for renewal of a terminated permit shall be the same as required for the issuance of a new permit under this section. (Ord. No. 17-S-40 , § 1(Exh. A), 10-24-2017; Ord. No. 18-S-04 , § 1(Exh. A), 1-23-2018) Ord. 23-S-15 Amendments to Article 8 of the UDC, Section 21.8.4 - Home Occupations Samuel Haas| SENIOR PLANNER •Home Occupations occur frequently in Schertz •Development Subcommittee discussions •8 other municipalities Home Occupation regulations were researched •At the May 24 th & June 28 th Planning & Zoning Commission meeting the commission directed staff to make adjustments . Background UDC 21.8.4 Existing vs Proposed Regulations Existing Proposed Added language permitting home occupations as an accessory use in all residential zoning districts provided they comply with all other restrictions The area set aside for home occupations shall not exceed twenty percent (20%) of the total floor area of such residence. Proposing home occupation not exceed 30% of combined floor area of main and accessory structures and cannot exceed 600 square feet Retail sales prohibited Retail sales permitted if item is produced on premise in conformance with Code. Added language clarifying home occupation business must have permanent resident of home involved. Added language stating only one home occupation business-related vehicle permitted Home occupation must be within principle structure Allowing for additional accessory structure use. Added language clarifying that no exterior storage or display may occur. Added language clarifying that home occupation is accessory use only. No permitted use list currently exist List of permitted home occupation uses. No prohibited use list currently exist List of prohibited home occupation uses. Added language clarifying unlisted uses considered prohibited until further amendments. Also, outlined appeal process. Proposed Permitted Uses •Office facility of an accountant, architect, landscape architect, attorney, engineer, consultant, insurance agent, mental health professional, realtor, broker, or similar profession. •Author, artist, artisan, or sculptor. •Dressmaker, seamstress or tailor. •Music or dance teacher, or similar types of instruction •Individual tutoring. •Office facility of a minister, rabbi, priest or other cleric. •Home crafts, such as rug weaving, model making, etc. •Office facility of a salesman, sales or manufacturer's representative •Repair shop for small electrical appliances, cameras, watches and clocks, and other small items •Food preparation establishments such as cake making, decorating or catering •Family homes •Barber shop or beauty salon or health spa •Swimming lessons and water safety instruction •Contractor •Pet grooming Proposed Prohibited Uses •Animal hospitals or clinics, commercial stables having more than two horses per acre or kennels. • Restaurants or on-premises food or beverage, including private clubs, consumption of any kind • Automobile, boat or trailer paint or repair shop; small engine or motorcycle repair shop; welding shop; large household appliance repair shop; or other similar type of business. •On-premises retail or wholesale sales of any kind where multiple customers patronize the sales business onsite •Commercial clothing laundering or cleaning. •Mortuaries or funeral homes. •Trailer, vehicle, tool or equipment rentals. •Repair shops for any items having internal combustion engines. •Any use that would be defined by the building code as an assembly, factory or industrial, hazardous, institutional or mercantile occupancy. Staff Recommendation •The amendments would provide added clarity and flexibility to Home Occupations. •Adjustments have been made with following two Planning & Zoning Commission meetings, with the commission recommending approval with a 7 -0 vote at the June 28 th, 2023, meeting. •Therefore, staff recommends approval of the amendments to the Unified Development Code (UDC) as proposed and discussed. COMMENTS & QUESTIONS Agenda No. 17.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:Finance Subject:Ordinance 23-T-18 - Conduct a Public Hearing and Adopt a budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024, in accordance with the Charter of the City of Schertz, Texas; providing for the filing of the Budget; providing that this Ordinance shall be cumulative of all Ordinances; providing a Severability Clause; and providing an Effective Date. First Reading (S.Gonzalez/J.Walters) BACKGROUND In accordance with applicable statutes and the City Charter, the City Manager submitted a budget proposal to the City Council for consideration on August 11, 2023. The City Council will hold public hearings for the Proposed Budget on August 15, 2023 and, September 5, 2023. The Budget Priorities for FY 2023-24 are as follows: Goal 1: Staff Compensation - turnover is high and hiring is difficult due to non-competitive wages. Staff hopes to correct this by making compensation a budget priority. Goal 2: Infrastructure - the City's roadways, parks, facilities, and drainage channels need additional maintenance and reconstruction. Staff is also looking at adding and expanding streets, parks, drainage channels, water transportation pipes and storage, and wastewater transportation pipes to meet the growing needs of the community as outlined in the master thoroughfare plan, the master parks plan, and the master water and sewer plan. Goal 3: Consolidated CIP Document - this document will lay out a consolidated plan for the City's large infrastructure projects and outline funding sources allowing the City Manager and City Council to see the impact of infrastructure projects within a 5 to 10 year window and plan accordingly. Goal 4: Increase staffing levels - adding key staff in services areas that will have the largest impact on operations and the community. Goal 5: New/Remodeled Facilities - with additional staff coming on board, the City will need to look at office spaces and new service locations as the community continues to expand. Staff proposes to raise salaries for all departments by 4.7% across the board for inflation. This number is based on the last 2 quarterly reports by the Bureau of Labor Statistics on the Employment Cost Index (ECI). This metric measures wages and benefits costs across the country based on private corporation jobs, civilian jobs, and state and local government jobs. The past 2 quarterly reports showed wages for state and local governments grow by 4.7% and is the basis for the adjustment recommendation. This ECI adjustment is proposed to take effect in October 2023 with the new budget. Based on staff's review of target cities' wages in the area, there was strong indication Schertz was below market in the wages offered to employees. Working with City Council, the City has contracted with Public Sector Personnel Consultants (PSPC) to conduct a Classification & Compensation Study to determine wages and compensation compared to the market and how to adjust wages to get Schertz' positions to market. Based on the original review by Staff, an estimated $2.6 million of adjustments could be required, with $1.9 million showing in FY 2023-24 with the anticipated January 2024 wage adjustment. The final number will be based on the results of the survey. adjustment. The final number will be based on the results of the survey. The City also saw an increase in health insurance costs of 7.5% for FY 2023-24. To continue the infrastructure improvements, staff recommends withdrawing $1 million from General Fund Reserves. This is in addition to the $650,000 that is part of the base Streets Budget, and $4.5 million in funding from the Schertz Economic Development Corporation Reserves for roadway improvements. Staff also plans to issue $37.25 million in debt in the General Fund for other infrastructure projects, like Main Street Improvements and $7.5 million in Water & Sewer to continue the transmission line from East Live Oak to IH 35.  In the General Fund, Staff proposes to add 5 new positions based on the recommendations of Staff and Council. The positions include: - 3 Firefighters in preparation of Station 4 - Engineering Administrative Assistant  - Part Time Records Clerk to assist with the increased open records requests in the City Secretary's office - 5 additional police officers have been added to the approved position table, but not funded, to allow the City to more quickly hire School Resource Officers The Water & Sewer Fund proposes to add a new Lead Clerk position for Utility Billing.  The Emergency Medical Services Fund proposes to add 4 Emergency Medical Technicians (EMTs) to field additional ambulance hours to meet service call volumes. Other items in the General Fund that are being proposed are the following programs, projects, and equipment: -Replace all in-car cameras, body worn cameras, and TASERs for police officers  -Add additional Library materials budget -Add an ArcGIS IndoorMaps Extension for building mapping capabilities -Add new servers for Public Safety -Reassign court security funding from operations to fund larger projects -Add new Hydrolic Hose Crimper and Hose Reels for Fleet -Add new Tablets and Trailer for Facilitiy Services -Add new Opticom system to control intersection lights for Public Safety -Add new Hurst Strong Arm Multi-purpose Tool to add in rescue operations in Fire -Add new Pothole Truck and Asphalt Laydown Machine in Streets The Water & Sewer Fund will add: -Automated Phone Payment System -Combination Vaccume Truck -Funding for Fire Hydrant and Valve replacements across the city Drainage will replace a zero turn mower. The Special Revenue Funds Budgets will remain constant with no significant changes in operations. A copy of the proposed budget is available for view on the City’s webpage www.schertz.com. This copy will include all changes included in the change memo.   GOAL Per state statutes and the City Charter, the city must adopt a budget prior to the beginning of the fiscal year beginning on October 1st. COMMUNITY BENEFIT This budget will provide for additional resources to areas identify by citizens, city council, and staff.   SUMMARY OF RECOMMENDED ACTION Staff recommends that the City Council approve the first reading of Ordinance No. 23-T-18, adopting the budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024. FISCAL IMPACT Fund Proposed Budget Fund Balance Change General Fund $49,954,992 ($2,564,504) Tax I&S Fund 8,602,745 732,255 Water & Sewer Fund 31,241,901 262,899 Capital Recovery - Water 55,748 1,166,252 Capital Recovery - Sewer 67,248 632,752 Drainage  Fund 1,594,207 (217,584) EMS Fund 13,640,835 (780,612) SEDC 12,985,053 (4,578,053) Special Events Fund 45,000 0 PEG Fund 67,000 0 Hotel Occupancy Fund 260,865 640,635 Park Fund 100,000 0 Tree Mitigation 75,000 10,750 Roadway Impact Fee Area1 5,000 320,175 Roadway Impact Fee Area2 85,000 160,650 Roadway Impact Fee Area3 5,000 345,250 Roadway Impact Fee Area4 3,000 360 Library Fund 29,200 0 Historical Committee 11,750 2,500 Total: $118,829,544 ($3,866,275) RECOMMENDATION Staff recommends that the City Council approve the first reading of Ordinance No. 23-T-18, adopting the budget for the fiscal year beginning October 1, 2023 and ending September 30, 2024. Attachments Ordinance 23-T-18 Adoption FY 2023-24 Budget  FY 2023-24 Proposed Budget  FY 2023-24 Proposed Budget  8-15-23 Proposed Budget Council Presentation  ORDINANCE NO. 23-T-18 AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 30, 2024, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the City Council prior to the beginning of the fiscal year, and in said budget proposal set forth the estimated revenues and expenditures and made the detailed classification as required by the City Charter of the City of Schertz, Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget contained in the City Charter have been in all things complied with; and WHEREAS, a Public Hearing is held by the City Council of the City of Schertz, Texas on the 15th day of August 2023 and the 5th day of September 2023; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the budget should be approved and adopted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: Section 1. The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning October 1, 2023, and ending September 30, 2024, be, and the same is, in all things, adopted and approved as the said City of Schertz budget for the Fiscal Year beginning the first day of October 2023, and ending the thirtieth day of September 2024. Section 2. The sums below are hereby appropriated from the respective funds for the payment of expenditures on behalf of the City government as established in the approved budget document: 2023-2024 Budget General Fund $49,954,992 Tax I&S Fund 8,602,745 Water & Sewer Fund 31,241,901 Capital Recovery - Water 55,748 Capital Recovery - Sewer 67,248 Drainage Fund 1,594,207 EMS Fund 13,640,835 SEDC 12,985,053 Special Events Fund 45,000 PEG Fund 67,000 Hotel Occupancy Fund 260,865 Park Fund 100,000 Tree Mitigation 75,000 Roadway Impact Fee Area 1 5,000 Roadway Impact Fee Area 2 85,000 Roadway Impact Fee Area 3 5,000 Roadway Impact Fee Area 4 3,000 Library Fund 29,200 Historical Committee 11,750 Total: $118,829,544 Section 3. A true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, shall be filed with the City Secretary. In addition, the City Manager is hereby directed to file or cause to be filed a true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, in the office of the County Clerk of Guadalupe, Comal, and Bexar Counties, Texas, as required by law. Section 4. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. Section 5. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. Section 6. This ordinance shall be in full force and effect from and after its final passage, and it is so ordained. PASSED ON FIRST READING, the _____ day of _____________, 2023. PASSED, APPROVED and ADOPTED ON SECOND READING, the _______ day of ____________, 2023. CITY OF SCHERTZ, TEXAS ___________________________ Ralph Gutierrez, Mayor ATTEST: _____________________________ Sheila Edmondson, City Secretary CITY OF SCHERTZ FY 2023-24 PROPOSED BUDGET The members of the governing body voted on the proposal to consider the budget as follows: FOR: Councilmembers Mark Davis, Michelle Watson Jill Whittaker, Michael Dahle, Allison Heyward, Tim Brown AGAINST: N/A PRESENT and not voting: N/A ABSENT:Councilmember David Scagliola Property Tax Rate Comparison 2023-24 2022-23 Property Tax Rate:$0.4950/100 No-new-revenue $.04553/100 $.04526/100 $0.3212/100 $0.3046/100 Voter-approval Rate:$0.4872/100 $0.4968/100 Debt Rate:$0.1548/100 $0.1480/100 Total debt obligation for the City of Schertz secured by property taxes: 96,572,010$ City of Schertz Fiscal Year 2023-24 Budget Cover Page This budget will raise more total property taxes than last year's budget by $2,398,167 or 9.9% increase, and of that amount, $554,255 is tax revenue to be raised from new property added to the tax roll this year. No-new-revenue Maintenance & Operations Tax Rate: CITY OF SCHERTZ, TEXAS PROPOSED ANNUAL BUDGET FISCAL YEAR 2023-24 OCTOBER 1, 2023 – SEPTEMBER 30, 2024 CITY COUNCIL RALPH GUTIERREZ Mayor MARK DAVIS Council Member, Place 1 MICHELLE WATSON Council Member, Place 2 JILL WHITTAKER Council Member, Place 3 MICHAEL DAHLE Council Member, Place 4 DAVID SCAGLIOLA Council Member, Place 5 ALLISON HEYWARD Council Member, Place 6 TIM BROWN Council Member, Place 7 PREPARED BY STEVE WILLIAMS, CITY MANAGER BRIAN C. JAMES, DEPUTY CITY MANAGER SARAH GONZALEZ, ASSISTANT CITY MANAGER JAMES P. WALTERS, FINANCE DIRECTOR BABETT MARTIN, ASSISTANT FINANCE DIRECTOR MIKE WALKDEN, FINANCIAL ANALYST City of Schertz Our Vision Community. Service. Opportunity. Our Mission Leading, improving, and serving a livable, sustainable and financially sound community City Policy Values 1.Safe Community 2.Essential Services 3.High Quality of Life 4.Attractive Community 5.Economic Prosperity 6.Fiscally Sustainable City Operational Values 1. Systems Management 2. Engaged Workforce 3. Innovative 4. Proactive 5. Service Oriented City Core Value 1. Do the right thing 2. Do the best you can 3. Treat others the way you want to be treated 4. Work cooperatively as a tea August 11, 2023 TO: The Honorable Mayor and Councilmembers FROM: Steve Williams, City Manager SUBJECT: Adopted Budget for Fiscal Year 2023-24 The proposed budget for fiscal year 2023-24 was filed with the City Secretary on August 11, 2023 in accordance with the requirements of the City Charter. The proposed revenues in each of the funds meet or exceed our proposed expenditures when utilizing excess reserves. There will be two public hearings for citizen input on August 15, 2023 and September 5, 2023. The proposed budget for the coming year lowers the overall City property tax rate from $0.4950 to $0.4872 per $100 of property valuation. Due to a decrease in the Maintenance & Operations (M&O) portion of the tax rate which is dedicated for city operations from $0.3470 to $0.3324 per $100 of valuation, the City was able to increase the Interest & Sinking (I&S) portion that pays the City’s debt, raising it from $0.1480 to $0.1548 per $100 of valuation. This M&O tax rate will help meet the City’s Budget Priority Goals for staff compensation adjustments and additional infrastructure projects, while adding a few key positions along with other new expenditures. Staff proposes to raise salaries for all departments by 4.7% across the board for inflation. This number is based on the last 2 quarterly reports by the Bureau of Labor Statistics on the Employment Cost Index (ECI). This metric measures wages and benefits costs across the county based on private corporation jobs, civilian jobs, and state and local government jobs. The past 2 quarterly reports showed wages for state and local governments grow by 4.7% each and is the basis for the adjustment recommendation. This ECI adjustment is proposed to take effect in October 2023 with the new budget. In addition to the proposed adjustments from the ECI, the primary goal for FY 2023-24 is to address compensation for employees. Turnover in the City is high and hiring is difficult due to non-competitive wages. Based on staff's review of target cities' wages in the area, there is strong indication Schertz is below market in the wages offered to employees. Working with City Council, the City has contracted with Public Sector Personnel Consultants (PSPC) to conduct a Classification & Compensation Study to adjust wages to get Schertz' positions to at least the market pay. Based on the original review by Staff, an estimated $2.6 million of adjustments could be needed, with $1.9 million showing in FY 2023-24 with the anticipated January 2024 wage adjustment. The final number will be based on the results of the survey. In FY 2023-24 the City is proposing authorizing the following additional positions: three Fire Fighters in preparation of the opening of proposed Fire Station #4, an Administrative Assistant for Engineering, a Part Time Records Clerk for the City Secretary, 4 Emergency Medical Technicians for EMS, and a Lead Clerk for Utility Billing. The City has an adopted goal of keeping a fund balance level of 26% of operating expenditures, and if over that target, must reduce the fund balance to 26% within 5 years. At this time it is estimated the General Fund will have a fund balance reserve equal to 29% of operating expenditures by the end of September 2024 and 26.4% at the end of September 2025. Key expenditures to achieve this goal include the wage adjustments, the replacement cameras and TASERs equipment for police, and the one time withdraw from fund balance of $1 million for street improvements. The Guadalupe County Tax Assessor valued the City’s total taxable value at $5,440,641,228. This is a 11.3% increase or $551,629,839 over last fiscal year. Commercial development has been strong with new permit revenue exceeding the budget for FY 2021-22 and FY 2022-23, but staff has been seeing a slowdown in new residential permits with revenue dropping from $588,000 in FY 2019-20 to an estimated $225,000 for FY 2022-23. Staff will be keeping an eye on new developments in FY 2023-24 to react appropriately based on economic changes. Sales taxes in the City of Schertz has experienced strong growth in the past few years averaging over 10% annual growth the past 3 years. Staff has been keeping an eye on the economy and the Federal Reserve. The Federal Reserve has stated their desire to curb inflation and have taken frequent action to slow down the economy. As a result, the target Federal Funds Rate is 5.25%- 5.5%. This directly affects mortgage lending rates and is believed to be affecting the slowdown of new residential construction. As such, while in FY 2022-23 the City is expected to see 10% growth in sales tax revenue, staff will forecast sales tax revenue for FY 2023-24 to be in line with the long-term average growth in Schertz of 7%. Regarding past bonds, in 2010, voters in the City of Schertz approved a bond package for the construction additional baseball fields, a soccer complex, an animal adoption center, the relocation of the playscape, an indoor aquatic center, and infrastructure improvements to downtown Schertz. The only remaining project is the downtown/Main Street improvements which is proposed to start construction in FY 2023-24. In 2015, voters approved a bond package for the construction of Fire Station #3, FM 1103 road improvements and FM 1518 road improvements. Fire Station #3 has been completed and the funds for FM 1103 and FM 1518 have been sent to the Texas Department of Transportation to begin construction. In 2021, voters approved a bond package for the construction of Fire Station #4. These funds have been issued, the land has been purchased, and the project is currently in the design phase. It is currently projected to open in calendar year 2025. I would like to thank all Department Heads for their assistance in the development of this document. Special thanks are due to the following people for their critical roles in the completion of this budget: Deputy City Manager Brian James, Assistant City Manager Sarah Gonzalez, Finance Department staff Babett Martin, Mike Walkden, and Finance Director James Walters. Lastly, I wish to thank the Mayor and City Council for your continued support and leadership. Together, we are providing vision and quality operations to the City while being good stewards of the resources our residents and businesses have provided us. Sincerely, Steve Williams City Manager CITY OF SCHERTZ FY 2023-2024 BUDGET BUDGET STRUCTURE GENERAL FUND The City’s primary governmental operating fund. Allocates property taxes, sales taxes, fees, fines and other revenue sources to provide basic City services, such as Police, Fire, Street Maintenance, Park Maintenance, Building Inspections, Support Services, and others. It is used to account for all financial resources that cannot otherwise be accounted for in other funds that have specific purposes. INTEREST & SINKING FUND This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. ENTERPRISE FUNDS Enterprise funds are used to account for governmental activities that are similar to those found in private businesses. The major revenue source for these enterprise funds is the rate revenue generated from the customers who receive the services provided. Expenses for these services are paid for through revenue generated from services provided. WATER & SEWER Fund tracks revenue and expenses for the City’s water, sewer, and solid waste functions and is managed by the Public Works Department. CAPITAL RECOVERY WATER The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. CAPITAL RECOVERY SEWER The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. EMERGENCY MEDICAL SERVICES(EMS) Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. DRAINAGE The Public Works Drainage Division is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road rights-of-way, alleys, and compliance with regulations, as well as reviewing subdivision plans and the issuance of permits for development and that might affect drainage infrastructure. CITY OF SCHERTZ FY 2023-2024 BUDGET SCHERTZ ECONOMIC DEVELOPMENT FUND The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. SPECIAL REVENUE FUNDS Special revenue funds are used to account for the proceeds of certain specific revenue sources that are legally restricted to expenditures for specified purposes. SPECIAL EVENTS The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co-sponsored, by the City of Schertz. PUBLIC, EDUCATIONAL, and GOVERNMENT (PEG) ACCESS FUND The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. HOTEL/MOTEL TAX Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented in the City. These revenues are used to support Schertz as a destination location. PARK FUND The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. TREE MITIGATION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. ROADWAY AREA 1-4 The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. LIBRARY FUND The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. HISTORICAL COMMITTEE This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. CITY OF SCHERTZ FY 2023-2024 BUDGET BUDGET PROCESS STRATEGIC PLANNING At the beginning of the budget process, the City Council, City Management and Department heads gather at a pre-budget retreat to discuss priorities and goals for the upcoming fiscal year budget. REVENUE PROJECTION The Finance Department staff develops revenue projections based upon trend analysis, anticipated changes in the local, state and national economies, and discussions with other departments. The revenue projection is used to determine the financial limitations for the development of the budget. BUDGET DEVELOPMENT The budget was developed based on zero base budgeting. Supplemental requests for capital items, new personnel, expanded services, or other items that do not fit within normal operating budgets are requested and justified separately. Upon completion of the proposed budget, department heads submit their budget request to the Finance Department for review, after which the budget is submitted to the City Manager for review and approval. The City Manager meets with his direct reports to discuss and adjust where needed. BUDGET The City Manager submits to the City Council a proposed operating budget City Councill meets for budget workshops to review the proposed budget and ensure it meets the priorities and goals set at the beginning of the budget process. PUBLIC HEARINGS/BUDGET ADOPTION Public hearings are held to inform the public about the proposed budget and tax rate and give citizens the opportunity to comment. The budget and tax rate take effect on October 1st. CITY OF SCHERTZ FY 2023-2024 BUDGET FY 23-24 BUDGET CALENDAR DATE ACTION March Pre-Budget Retreat April Budget Kickoff-go over instructions for preparing budget, calendar and process. Departments submit Year end projections to Finance for review and approval. May Departments submit base budget and fee schedules to Finance for review and approval June City Management reviews budgets and supplemental requests July Fee Schedule is presented to Council. Tax rate is reviewed by Finance and City Manager. August Budget Retreat, Budget workshop, and first public hearing on Budget & Tax Rate. The preliminary Tax rate is set. September Second public hearing and vote on budget & tax rate. October New budget in effect CITY OF SCHERTZ ORGANIZATIONAL CHART FY 2023-24 *Appointed by City Council Citizens Mayor & City Council Prosecuting Attorney*City Secretary*City Manager* Police Deputy City Manager Public Works Internal Services Planning & Community Development Economic Development Engineering Assistant City Manager Park & Recreation Library Finance Human Resources Public Affairs Fire Rescue Emergency Medical Services Municipal Court Judge*City Attorney* CITY OF SCHERTZ 2023-24 BUDGET Table of Contents Executive Summary 1 General Fund Summary 8 Revenues 10 City Council 16 City Manager 19 Municipal Court 23 311/Customer Relations 28 Planning & Zoning 31 Legal Services 37 Economic Development 40 City Secretary 43 Non-Departmental 48 Public Affairs 51 Engineering 56 Police 62 Fire Rescue 69 Inspections 75 Neighborhood Services 82 Streets 88 Parks, Recreation, & Community Services 93 Pools 99 Event Facilities 103 Library 108 Information Technology 116 Human Resources 121 Finance 126 Purchasing & Asset Management 130 Fleet Services 136 Facility Services 142 City Assistance 150 Court Restricted 152 Interest & Sinking Fund 154 Water & Sewer Summary 159 Business Office 163 Water & Sewer Administration 168 Capital Recovery - Water 175 Capital Recovery – Sewer 183 Drainage Summary 189 Revenues 193 Expenditures 195 Emergency Medical Services (EMS) Summary 199 Revenues 203 Expenditures 205 Schertz Economic Development Corporation Summary 208 Revenues 211 Expenditures 213 Special Revenue Funds Special Events 218 Public, Educational, and Government (PEG) Access Fund 224 Hotel/Motel Tax 228 Park Fund 233 Tree Mitigation 238 Roadway Area 1 242 Roadway Area 2 247 Roadway Area 3 252 Roadway Area 4 257 Library Fund 262 Historical Committee 266 Glossary 270 Executive Summary General Fund Revenue: Revenues for FY 2023-24 Budget are expected to increase 3.9% from the FY 2022-23 year-end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022-23 are estimated to increase 5.8% and sales taxes are estimated to increase 7.0%. These increases are offset by a projected decrease in building permits and fees expected in FY 2023-24 as new development starts to slow down with the Federal Reserve tightening lending. Expenses: The overall FY 2023-24 Budget increased 13.0% from the FY 2022-23 year- end estimates. This includes wage increases based on the Classification & Compensation Study be implemented in January 2024, 4 new personnel and a 4.7% ECI increase. This budget also includes an additional $1 million in one-time funding for street preservation and maintenance. Another notable increase is related to the replacement of all in-car cameras, body worn cameras, and TASERs for the police department. The existing camera systems are being discontinued by the manufacturer and need to be replaced. Due to the lack of support for the existing system, all the devices need to be replaced at once. Due to this, staff is proposing a lease and service plan that will pay $550,000 annually for 5 years to cover the new system. City Council The Proposed FY 2023-24 Budget increases 23.8% from the FY 2022 -23 year-end estimates for in anticipated CPI increases and expenditures related to a City Charter review process. City Manager The FY 2023-24 Budget decreases 14.8% from the FY 2022-23 year-end estimates. The decrease is due to transferring the personnel related to Economic Development services to their own department in the General Fund and the removal of the Assista nt to the City Manager position. Municipal Court The FY 2023-24 Budget increased 8.9% from FY 2023 -24 year-end estimates for the proposed wage adjustments. 311 Customer Service The FY 2023-24 Budget increases 6.2% from the FY 2022 -23 year end estimates for the anticipated wage increases with no other changes to operation. 1 of 2751 of 275 Planning & Zoning The FY 2023-24 Budget increases by 41.0% from the FY 2022-23 year end estimate due to filling vacancies in the planner positions seen in FY 2022 -23 and the anticipated wage increases for FY 2023-24. Legal Services The FY 2023-24 Budget increases 28.6% from the FY 2022-23 year end estimate. Staff has not needed to utilize legal services as much as past years and will continue to budget a downward trend if expenditures continue to fall. Economic Development The FY 2022-23 Budget transfers expenditures previously located in the City Manager and Non-Departmental budgets. The personnel did increase with the proposed wage adjustments and the amount paid into the TIRZ increased based on development located in the designated area of the Crossvine development. City Secretary The FY 2023-24 Budget increases 14.6% from the FY 2022-23 year-end estimate from the anticipated wage adjustments and the addition of part time Records Clerk position to aid with the increasing open records requests. Non-Departmental The FY 2023-24 Budget decreases 17.0% from the FY 2022-23 year-end estimate by transferring the Tax Abatement/TIRZ line and the local flavor grant to the new Economic Development department and is offset by setting the contingency accounts to $480,000 total. Public Affairs The FY 2023-24 Budget increases 6.0% from the FY 2022-23 year-end estimates. The increase is caused by the anticipated wage adjustments. Engineering The FY 2023-24 Engineering Budget increased 31.7% from the FY 2022-23 year-end estimate for two new positions, inspector and engineer, and vehicle replacements. Police The FY 2023-24 Budget increases 14.8% from the FY 2022-23 year-end estimates. 5 school resource officers are added to the position, but due to the difficulty in hiring police officers they are added without funding in the budget. If hired, the contract with Schertz - Cibolo-Universal City ISD will be updated and funds will be added to the budget. The increase in the budget is due to the anticipated wage adjustments, the new lease/maintenance program to replace the body cameras, in-car cameras, and the TASERs that is estimated at $550,000 per year for 5 years, and an increase in vehicle replacement due to price increases for vehicles. Fire Rescue The FY 2023-24 Budget will increase 13.2% from the FY 2022-23 year-end estimate. This increase comes from adding 3 new captain positions, promoting 3 Firefighters to Fire Apparatus Operators (FAO) and from anticipated wage adjustments. 2 of 2752 of 275 Inspections The FY 2023-24 Budget increases 16.2% from the FY 2022-23 year-end estimate with the anticipated wage adjustments. Neighborhood Services The FY 2023-24 Budget increases 0.4% from the FY 2022 -23 year-end estimate. Fewer capital purchases almost offset the anticipated wage adjustments. Streets The FY 2023-24 Budget will increase 25.2% from the FY 2022-23 year-end estimate. Personnel increases with anticipated wage adjustments while staff has engaged contractors to resurface streets for the next year. Also being purchased is a asphalt lay down machine and a new truck. Parks The FY 2023-24 Budget will increase 0.7% from the FY 2022 -23 year-end estimate. Personnel increases from the anticipated wage adjustment is mostly offset by fewer park improvements with the completion of existing projects. Pools The FY 2023-24 Budget will remain at the same level with no change in operations. Event Facilities The FY 2023-24 Budget will increase 14.5% from the FY 2022 -23 year-end estimate for the anticipated wage adjustments. Library The Library FY 2023-24 Budget increases 7.6% from the FY 2022 -23 year-end estimate with the anticipated wage increase. Library materials budget increases $15,000 and is offset in FY 2023-24 by fewer furniture replacements. Animal Services This budget was combined into the Police Department Budget. Information Technology The Information Technology FY 2023-24 Budget increases 9.6% from the FY 2022-23 year-end estimate. The increase is due to the anticipated wage adjustments, contractual software increases, and new server purchases for police officers’ virtual terminals. Human Resources The FY 2023-24 Budget will increase 13.7% from the FY 2022-23 year-end estimate from the anticipated wage increases and adding $20,000 in unused employee wellness program funds from FY 2022-23 for future use. Finance The FY 2023-24 Budget will increase 2.1% from the FY 2022-23 year-end estimate. The anticipated wage increases are partially offset by reclassifying the vacant Senior Accountant position as an Accountant. 3 of 2753 of 275 Purchasing & Asset Management The FY 2023-24 Budget reflects an increase of 6.5% from the FY 2022-23 year-end estimate to account for training related to new staff certifications and anticipated wage increases. Fleet Services The FY 2023-24 Budget will decrease 12.9% from the FY 2022-23 year-end estimate due to anticipated wage increases and full year funding for the new Internal Services Director position that was created mid-FY 2022-23. Facility Services The FY 2023-24 Budget increases 5.1% from the FY 2022-23 year-end estimates due to anticipated wage adjustments. The building maintenance funds were moved from Maintenance Services to Capital Outlay to better track emergency repairs and routine maintenance versus building renovations and large repair projects. City Assistance The FY 2023-24 Budget will increase $10,000 from the FY 2022-23 year-end estimate for the Senior Citizens meal program with increased attendance. Court Restricted Funds The FY 2023-24 Budget will increase $9,000 from the FY 2022-23 estimate to match the projected revenue for 2023-24. Interest & Sinking Fund Revenues: Revenues for FY 2023-24 increase 15.4% from the FY 2022-23 estimate with higher property values and an increase in the I&S tax rate. Expenses: The FY 2023-24 Budget will decrease 1.7% from the FY 2022-23 year-end estimate following the existing debt payment schedule. Water & Sewer Fund Revenue: Revenues for FY 2023-24 Budget are expected to increase 1.8% from the FY 2022-23 year-end estimate due to account growth and fee increases. Expenses: The FY 2023-24 Budget increases 7.1% from the FY 2022-23 year-end estimates for anticipated wage adjustments and costs of water purchases and wastewater treatment increasing. Utility Billing The FY 2023-24 Budget increases 11.1% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of a Lead Clerk position and higher credit card fees as more customers pay by phone or online. Administration The FY 2023-24 Budget will increase 8.2% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the purchase of a replacement Combo Vac Truck, system monitoring upgrades and easement acquisition for future infrastructure. 4 of 2754 of 275 Capital Recovery Fund – Water The FY 2023-24 Budget will be set at $55,748 for any professional services or studies that need to be completed. Capital Recovery Fund - Sewer The FY 2023-24 Budget will be set at $67,248 for any professional services or studies that need to be completed. Drainage Fund Revenue: The FY 2023-24 Budget increase 4.7% from the FY 2022-23 year-end estimate from anticipated service additions. Expenses: The FY 2023-24 Budget will increase 6.9% from the FY 2022-23 year-end estimate for anticipated wage adjustments and equipment replacements and additional drainage channel maintenance projects. EMS Fund Revenue: Revenues for FY 2023-24 Budget are expected to increase 6.9% from FY 2022- 23 year-end estimates from an increase in transports and new service contracts with customer cities. Expenses: The FY 2023-24 Budget will increase 13.9% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of 4 EMT positions. Schertz Economic Development Corporation (SEDC) Revenues: The SEDC receives one-half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2023-24 is projected to increase by 9.3% from the FY 2023-24 year-end estimate. The increase is reflective of an increase in sales tax revenue of 7% and additional investment income makes up the remainder. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2023 -24 are projected to increase 7.2% to utilize the maximum allowed Marketing and Promotion dollars. Unspent Marketing and Promotion dollars may be carried forward per State statu te for Marketing and Promotion purposes. Project Expenses: The SEDC is funding improvements to Lookout Rd, signalization, and upsizing of wastewater facilities in FY 2023-24. Special Events Fund Revenue: Revenue budget has increased due to a trend increase to sponsorships and event participation. It is now set at $45,000 each year and any additional covers event expenses. Expenses: The Special Events Fund FY 2023-24 Budget is set at $45,000 with no change in operations. 5 of 2755 of 275 Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2023-24 Budget are expected to decrease by $10,000 from the FY 2022-23 year-end estimates as the community moves away from cable. Expenses: The PEG Fund FY 2023-24 Budget decreased to $67,000 from the FY 2022- 23 year-end estimates with the continued implementation of the communication master plan. Hotel Motel Tax Fund Revenue: Revenue for FY 2023-24 Budget is expected to decrease 16.1% from the FY 2022-23 year end estimates. FY 2022-23 received a lump sum of back taxes owed resulting in a higher revenue amount than is normal. Expenses: The Hotel Motel Tax Fund FY 2023-24 Budget increases 2.2% from FY 2022- 23 year-end estimate. Fewer building maintenance and projects offset increases in the City Support Services grant program. Park Fund Revenue: The revenue for FY 2023-24 Budget is expected to be $100,000 in anticipation of new development which will pay into the fund. Expenses: The FY 2023-24 Budget is set at $100,000 to utilize incoming funds for park improvements. Tree Mitigation Revenue: The revenue for the FY 2023-24 Budget is expected to decrease 14.8% from 2022-23 year-end estimate following the previous years’ trends. Expenses: The FY 2023-24 Budget increases 7.1% from FY 2022-23 year-end estimate for additional tree planting. Roadway Impact Fee Area 1 The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 2 The FY 2023-24 Budget will be set at $58,000 for any professional services or studies that need to be completed and to reimburse developers for road construction. Roadway Impact Fee Area 3 The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 4 The FY 2023-24 Budget will be set at $3,000 for any professional services or studies that need to be completed. 6 of 2756 of 275 Library Fund Revenues: Revenue for FY 2023-24 is expected to increase $7,290 from the FY 2022 -23 estimate with a withdraw from their fund balance. Expenses: The Library Fund’s FY 2023-24 Budget will increase $7,000 from the FY 2022- 23 year-end estimate for additional funding for library projects. Historical Committee Revenues: Revenue for FY 2023-24 will remain at the same funding allocation as FY 2022- 23. Expenses: The Historical Committee’s FY 2023-24 Budget will remain the same as the FY 2022-23 Budget. 7 of 2757 of 275 FUND: 101 GENERAL FUND DESCRIPTION The General Fund is the City’s primary governmental operating fund. It is used to account for all financial resources that cannot otherwise be accounted for in other funds that have specific purposes, such as the Water and Sewer Fund or Special Revenue Funds. All general tax revenues, franchise fees, permits, interest income and any other fees that are not allocated by law or otherwise restricted to other funds are accounted for in this fund. It accounts for the majority of City services, like Police, Fire, Parks, Community Development, Library, and internal support services. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenues Taxes $27,294,411 $28,794,951 $32,687,232 $35,018,000 Franchises 2,226,361 2,494,637 2,751,000 2,795,000 Permits 1,547,780 2,167,429 1,718,310 1,419,300 Licenses 45,600 45,620 9,120 9,120 Fees 1,975,216 2,255,861 2,210,643 1,896,140 Fines & Forfeitures 8,477 10,590 11,000 11,000 Inter-Jurisdictional 899,348 961,604 1,180,682 1,196,684 Fund Transfers 2,893,814 3,123,769 3,112,873 3,204,837 Miscellaneous 720,561 1,053,268 1,912,672 1,840,407 Total $37,611,600 $40,898,652 $45,593,532 $47,390,488 Expenses General Government $6,315,829 $6,573,414 $6,890,426 $8,281,168 Public Safety 17,489,515 18,633,808 20,671,256 23,553,629 Public Environment 1,413,809 1,926,603 2,561,705 2,720,161 Parks & Recreation 2,506,318 2,577,796 3,465,317 3,555,854 Cultural 1,040,278 1,144,684 1,288,728 1,386,318 Internal Service 6,808,023 7,169,922 8,176,287 8,880,296 Misc & Projects 2,616,394 2,218,615 1,158,870 1,577,666 Total $38,190,165 $40,244,842 $44,212,589 $49,954,992 Change in Fund Balance -$578,566 $653,811 $1,380,943 -$2,564,504 8 of 275 GENERAL FUND PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to increase 3.9% from the FY 2022-23 year-end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022-23 are estimated to increase 5.8% and sales taxes are estimated to increase 7.0%. These increases are offset by a projected decrease in building permits and fees expected in FY 2023-24 as new development starts to slow down with the Federal Reserve tightening lending. Expenses: The overall FY 2023-24 Budget increased 13.0% from the FY 2022-23 year-end estimates. This includes wage increases based on the Classification & Compensation Study be implemented in January 2024 , 4 new personnel and a 4.7% ECI increase. This budget also includes an additional $1 million in one-time funding for street preservation and maintenance. Another notable increase is related to the replacement of all in -car cameras, body worn cameras, and TASERs for the police department. The existing camera systems are being discontinued by the manufacturer and need to be replaced. Due to the lack of support for the existing system, all the devices need to be replaced at once. Due to this, staff is proposing a lease and service plan that will pay $550,000 annually for 5 years to cover the new system. 9 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 27,294,441 28,794,951 32,305,000 29,228,015 32,687,232 35,018,000 ____________ Franchises 2,226,361 2,494,637 2,550,000 1,639,738 2,751,000 2,795,000 ____________ Permits 1,547,780 2,167,429 1,717,800 1,353,931 1,718,310 1,419,300 ____________ Licenses 45,600 36,543 45,620 4,850 9,120 9,120 ____________ Fees 1,975,216 2,255,861 2,189,200 1,775,248 2,210,643 1,896,140 ____________ Fines & Forfeitures 8,477 10,590 9,000 10,662 11,000 11,000 ____________ Inter-Jurisdictional 899,348 961,604 1,151,352 928,840 1,180,682 1,196,684 ____________ Fund Transfers 2,893,814 3,123,769 4,208,028 2,720,903 3,112,873 3,204,837 ____________ Miscellaneous 720,561 1,053,268 940,225 1,515,316 1,912,672 1,840,407 ____________ TOTAL REVENUES 37,611,600 40,898,652 45,116,225 39,177,502 45,593,532 47,390,488 EXPENDITURE SUMMARY NON PROGRAM ___________ ___________ ___________ ___________ ___________ ____________ ____________ GENERAL GOVERNMENT CITY COUNCIL 105,989 100,695 133,870 95,398 122,431 151,565 ____________ CITY MANAGER 1,249,953 1,341,557 1,379,657 980,233 1,147,527 977,360 ____________ MUNICIPAL COURT 343,557 372,394 416,702 329,503 410,937 447,441 ____________ CUSTOMER RELATIONS-311 115,148 118,399 121,062 103,859 130,227 138,257 ____________ PLANNING & ZONING 220,517 630,653 376,095 245,714 319,646 450,686 ____________ LEGAL SERVICES 158,366 110,717 137,200 42,089 70,000 90,000 ____________ ECONOMIC DEVELOPMENT 0 0 0 0 0 1,548,032 ____________ CITY SECRETARY 204,993 221,126 233,574 154,401 209,992 240,733 ____________ NONDEPARTMENTAL 2,443,351 2,140,783 2,554,198 2,407,864 2,637,774 2,190,286 ____________ PUBLIC AFFAIRS 603,792 632,793 662,484 502,196 636,840 674,912 ____________ ENGINEERING 870,162 904,296 1,263,846 857,420 1,205,052 1,371,896 ____________ TOTAL GENERAL GOVERNMENT 6,315,829 6,573,414 7,278,687 5,718,677 6,890,426 8,281,168 PUBLIC SAFETY POLICE 9,955,402 10,233,034 11,754,146 8,586,608 11,556,943 13,269,814 ____________ FIRE RESCUE 6,559,780 7,029,410 7,653,804 5,514,188 7,408,602 8,385,016 ____________ INSPECTIONS 974,332 1,011,446 1,271,297 849,316 1,179,514 1,370,411 ____________ NEIGHBORHOOD SERVICES 0 359,918 525,496 351,347 526,197 528,388 ____________ TOTAL PUBLIC SAFETY 17,489,515 18,633,808 21,204,743 15,301,459 20,671,256 23,553,629 PUBLIC ENVIRONMENT STREETS 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 ____________ TOTAL PUBLIC ENVIRONMENT 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 XXXXXXX 10 of 27510 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PARKS & RECREATION PARKS 1,661,869 1,593,522 2,312,157 1,487,503 2,367,606 2,384,461 ____________ SWIM POOL 536,674 589,274 580,824 317,257 594,102 594,552 ____________ EVENT FACILITIES 307,775 395,000 466,985 406,118 503,609 576,841 ____________ TOTAL PARKS & RECREATION 2,506,318 2,577,796 3,359,966 2,210,878 3,465,317 3,555,854 CULTURAL LIBRARY 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 ____________ TOTAL CULTURAL 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 HEALTH ___________ ___________ ___________ ___________ ___________ ____________ ____________ INTERNAL SERVICE INFORMATION TECHNOLOGY 2,517,577 2,653,434 3,063,098 2,169,850 3,060,791 3,355,379 ____________ HUMAN RESOURCES 666,392 654,569 768,340 607,936 751,611 854,880 ____________ FINANCE 687,033 728,341 755,468 608,373 776,977 792,929 ____________ PURCHASING & ASSET MGT 247,913 277,858 295,370 241,176 308,373 328,466 ____________ FLEET SERVICE 1,025,476 1,217,320 1,351,130 972,147 1,316,348 1,486,000 ____________ BUILDING MAINTENANCE 1,663,632 1,638,399 1,956,575 1,447,517 1,962,187 2,062,642 ____________ TOTAL INTERNAL SERVICE 6,808,023 7,169,922 8,189,981 6,046,999 8,176,287 8,880,296 MISC & PROJECTS PROJECTS 2,314,007 1,645,112 850,000 204 850,204 1,250,000 ____________ CITY'S ASSISTANCE 290,617 282,518 339,806 173,809 307,666 317,666 ____________ SEWER PROJECTS 0 285,000 0 0 0 0 ____________ COURT-RESTRICTED FUNDS 11,770 5,985 12,740 521 1,000 10,000 ____________ TOTAL MISC & PROJECTS 2,616,394 2,218,615 1,202,546 174,534 1,158,870 1,577,666 ____________ TOTAL EXPENDITURES 38,190,165 40,244,842 45,116,225 31,833,048 44,212,589 49,954,992 REVENUE OVER/(UNDER) EXPENDITURES ( 578,566) 653,811 0 7,344,455 1,380,943 ( 2,564,504) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 11 of 27511 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411100 Advalorem Tax-Current 14,762,219 15,626,509 17,965,000 17,959,236 17,965,000 19,100,000 ____________ 000-411110 Disabled Veterans Assist Pmt 1,064,592 897,969 1,100,000 1,179,232 1,179,232 1,500,000 ____________ 000-411200 Advalorem Tax-Delinquent 68,737 22,661 50,000 92,593 100,000 50,000 ____________ 000-411300 Advalorem Tax-P&I 107,361 114,391 80,000 98,153 100,000 100,000 ____________ 000-411500 Sales Tax Revenue-Gen Fund 11,222,803 12,050,030 13,040,000 9,826,033 13,255,000 14,180,000 ____________ 000-411600 Bingo Tax 0 0 0 11 0 0 ____________ 000-411700 Mixed Beverage Tax 68,730 83,391 70,000 72,755 88,000 88,000 ____________ TOTAL Taxes 27,294,441 28,794,951 32,305,000 29,228,015 32,687,232 35,018,000 Franchises 000-421200 Center Point/Entex Energy 103,058 126,358 120,000 104,321 135,000 145,000 ____________ 000-421220 City Public Service 1,039,100 1,233,886 1,200,000 779,475 1,300,000 1,400,000 ____________ 000-421240 Guadalupe Valley Elec Co-op 457,842 524,779 475,000 304,880 535,000 550,000 ____________ 000-421250 New Braunfels Utilities 71,296 77,047 80,000 48,595 80,000 85,000 ____________ 000-421300 Spectrum-State Franchise 317,385 307,341 325,000 213,233 300,000 290,000 ____________ 000-421460 DIRECT TV Franchise Fee 27,032 22,858 75,000 28,192 40,000 30,000 ____________ 000-421480 Other Telecom Franchise - ROW 44,206 26,551 100,000 45,986 177,000 100,000 ____________ 000-421500 Solid Waste Franchise Fee 166,443 175,817 175,000 115,058 184,000 195,000 ____________ TOTAL Franchises 2,226,361 2,494,637 2,550,000 1,639,738 2,751,000 2,795,000 Permits 000-431100 Home Occupation Permit 665 350 550 140 210 550 ____________ 000-431205 Bldg Permit-Residential 475,336 337,018 513,000 211,465 225,000 320,000 ____________ 000-431210 Bldg Permit-Commercial 210,053 890,051 347,000 494,654 650,000 350,000 ____________ 000-431215 Bldg Permit-General 356,641 281,150 328,000 187,129 300,000 300,000 ____________ 000-431300 Mobile Home Permit 400 100 0 250 100 400 ____________ 000-431400 Signs Permit 6,668 6,047 5,500 4,678 5,500 5,500 ____________ 000-431500 Food Establishmnt Permit 73,410 69,075 71,000 53,000 71,000 70,000 ____________ 000-431700 Plumbing Permit 121,196 93,030 123,000 79,563 100,000 90,000 ____________ 000-431750 Electrical Permit 75,500 62,500 70,000 47,640 65,000 65,000 ____________ 000-431800 Mechanical Permit 53,800 47,480 60,000 36,580 50,000 50,000 ____________ 000-431900 Solicitor/Peddler Permit 2,890 2,800 2,000 2,440 2,000 2,800 ____________ 000-431950 Animal/Pet Permit 100 400 250 100 0 250 ____________ 000-432000 Cert of Occupancy Prmt 11,350 7,550 9,500 7,050 9,500 9,000 ____________ 000-432100 Security Alarm Permit 31,662 40,027 43,000 26,657 35,000 35,800 ____________ 000-432300 Grading/Clearing Permit 12,943 27,220 15,000 25,297 25,000 15,000 ____________ 000-432400 Development Permit 87,450 273,966 100,000 154,438 150,000 75,000 ____________ 000-435000 Fire Permit 27,718 28,666 30,000 22,850 30,000 30,000 ____________ TOTAL Permits 1,547,780 2,167,429 1,717,800 1,353,931 1,718,310 1,419,300 Licenses 000-441000 Alcohol Beverage License 9,620 8,243 8,500 4,770 9,000 9,000 ____________ 000-441300 Mobile Home License 80 120 120 80 120 120 ____________ 000-442000 Contractors License 35,900 28,180 37,000 0 0 0 ____________ TOTAL Licenses 45,600 36,543 45,620 4,850 9,120 9,120 Fees XXXXXXX 12 of 27512 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 000-451000 Municipal Court Fines 481,067 475,979 525,000 298,408 380,000 300,000 ____________ 000-451010 Texas Motor Carrier Fines 0 21,954 30,000 200 0 0 ____________ 000-451015 CVE Out of Service 250 1,950 3,000 50 0 0 ____________ 000-451100 Arrest Fee 14,040 15,354 12,000 8,671 11,545 9,600 ____________ 000-451110 Expunction Fee 0 0 0 0 0 340 ____________ 000-451200 Warrant Fees 56,474 54,749 53,000 36,661 44,000 36,000 ____________ 000-451220 Officer Jury Fee 0 0 0 131 150 200 ____________ 000-451310 Restitution Fee-Local 103 0 0 0 0 0 ____________ 000-451340 Judicial Fee-City 544 344 300 206 219 240 ____________ 000-451400 Traffic Fine Costs TTL 5,839 6,588 6,000 3,413 4,719 3,600 ____________ 000-451510 Juvenile Case Mgmt Fee 4,543 2,877 3,000 1,715 1,851 1,800 ____________ 000-451520 Truancy Fees 12,459 15,115 14,000 8,720 11,884 9,600 ____________ 000-451530 Local Municipal Jury Fund 238 295 150 170 230 200 ____________ 000-451600 Technology Fund Fee 13,233 14,171 13,000 8,241 10,898 8,400 ____________ 000-451700 Security Fee 14,437 16,232 15,000 9,409 12,590 9,000 ____________ 000-451800 Time Payment Fee-City 2,617 4,847 4,000 3,406 4,360 3,000 ____________ 000-451850 State Fines 10% Service Fee 27,691 24,548 15,000 20,055 22,000 18,000 ____________ 000-451900 DPS Payment-Local 4,353 4,427 4,000 2,698 3,288 3,000 ____________ 000-452000 Child Safety Fee 4,800 4,842 5,000 2,777 3,949 3,000 ____________ 000-452100 Platting Fees 44,500 55,250 54,000 48,500 54,000 54,000 ____________ 000-452200 Site Plan Fee 19,000 23,000 23,000 21,000 23,000 23,000 ____________ 000-452300 Plan Check Fee 462,928 592,969 570,000 389,386 570,000 550,000 ____________ 000-452320 Tree Mitigation Admin Fee 38,738 11,550 15,000 0 15,000 15,000 ____________ 000-452400 BOA/Variance Fees 1,500 3,500 2,500 2,500 2,500 2,500 ____________ 000-452600 Specific Use/Zone Chng Fee 34,300 37,250 26,450 30,800 26,450 26,450 ____________ 000-452710 Zoning Ltr & Dev Rights 2,700 4,800 2,550 3,450 2,550 2,550 ____________ 000-453100 Reinspection Fees 179,625 185,725 190,000 204,425 190,000 190,000 ____________ 000-453110 Swim Pool Inspection Fee 3,410 990 2,900 2,530 2,900 2,900 ____________ 000-453200 Lot Abatement 6,525 7,265 6,700 7,369 9,000 6,500 ____________ 000-453211 Admin Fee-Inspections 3,000 10,400 10,000 3,700 10,000 5,000 ____________ 000-453710 Foster Care 300 50 500 0 500 500 ____________ 000-454200 Pool Gate Admission Fee 21,545 25,595 22,000 17,023 22,000 22,000 ____________ 000-454300 Seasonal Pool Pass Fee 6,730 6,885 4,000 6,390 6,000 6,000 ____________ 000-456110 Senior Center Memberships 0 23,718 16,000 22,812 23,000 23,000 ____________ 000-456120 Senior Center Meal Fee 28,205 23,797 20,000 32,116 34,000 25,000 ____________ 000-456500 HAZ MAT Fees 0 0 5,000 0 0 0 ____________ 000-456600 Fire Re-inspection Fee 300 100 700 395 0 0 ____________ 000-458000 Sale of General Fixed Assets 0 37,572 0 0 30,000 0 ____________ 000-458100 Sale of Merchandise 90 0 0 0 0 0 ____________ 000-458110 Sale of Mdse - GovDeals 126,933 19,910 100,000 116,077 130,000 60,000 ____________ 000-458350 Gain on Sale of Fixed Assets 3,800 0 0 0 0 0 ____________ 000-458400 Civic Center Rental Fees 42,904 315,026 225,000 235,880 295,000 250,000 ____________ 000-458401 Capital Recovery Fee-Civic C 7,775 4,375 0 ( 900) 0 0 ____________ 000-458402 Civic Center Ancillary Fees 210 2,115 0 ( 450) 0 0 ____________ 000-458450 North Center Rental Fees 26,094 40,588 28,000 32,900 37,000 30,000 ____________ 000-458460 Senior Center Rental 0 4,200 7,000 6,300 8,400 8,400 ____________ 000-458500 Community Center Rental Fees 32,505 53,370 40,000 46,527 50,000 43,000 ____________ 000-458501 Community Center Service Fees 500 900 0 0 0 0 ____________ 000-458510 Grand Ballroom Rental Fees 51,501 ( 30,694) 0 0 0 0 ____________ 000-458520 Cut-Off Hall Rental Fees 8,016 600 0 0 0 0 ____________ XXXXXXX 13 of 27513 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 000-458530 Conference Hall Rental Fees 506 0 0 0 0 0 ____________ 000-458540 Bluebonnet Hall Rental Fees 19,974 ( 3,138) 0 0 0 0 ____________ 000-458550 Pavilion Rental Fees 24,308 26,775 25,000 22,640 25,000 25,000 ____________ 000-458551 Equipment Rentals-Parks 0 40 0 125 100 100 ____________ 000-458560 Chamber of Comm Rent 7,800 5,850 7,800 7,800 7,800 7,800 ____________ 000-458570 Non-Resident SYSA League 9,160 7,500 10,000 10,420 10,000 10,000 ____________ 000-458580 HOA Meeting Rental Fees 825 0 0 0 0 0 ____________ 000-458581 Funeral Reception Rental Fees 675 0 0 0 0 0 ____________ 000-458582 Quality of Life Rental Fees 6,150 0 0 0 0 0 ____________ 000-458590 Cancellation Fees-Event Renta 1,600 2,150 1,500 5,300 3,500 3,500 ____________ 000-458650 NonResident User Fee-BVYA 12,600 8,240 0 7,510 7,600 7,000 ____________ 000-458660 BVYA Utility Reimbursement 18,338 10,134 15,000 13,466 15,000 15,000 ____________ 000-458670 SYSA Utility Reimbursement 5,863 8,486 7,500 5,908 7,500 7,500 ____________ 000-458675 Lions Futbol Utility Reimbrsm 22,580 15,548 15,000 17,540 18,000 15,000 ____________ 000-458685 Recreation Programs 2,431 ( 25) 1,000 14,349 15,000 10,000 ____________ 000-458685.Rec Prgrm-Kickball Leagues 7,105 7,305 2,600 1,625 4,000 3,000 ____________ 000-458700 Vehicle Impoundment 11,580 13,070 0 9,291 12,000 12,300 ____________ 000-459200 NSF Check Fee 0 0 0 75 100 0 ____________ 000-459300 Notary Fee 84 60 50 36 60 60 ____________ 000-459600 Animal Adoption Fee 10,955 11,305 12,000 11,285 14,000 11,100 ____________ 000-459700 Pet Impoundment Fee 9,436 11,870 13,000 9,685 13,000 12,000 ____________ 000-459800 Police Reports Fee 6,924 5,613 5,000 4,534 5,000 5,000 ____________ TOTAL Fees 1,975,216 2,255,861 2,189,200 1,775,248 2,210,643 1,896,140 Fines & Forfeitures 000-463000 Library Fines 8,477 10,590 9,000 10,662 11,000 11,000 ____________ TOTAL Fines & Forfeitures 8,477 10,590 9,000 10,662 11,000 11,000 Inter-Jurisdictional 000-473100 Bexar Co - Fire 35,130 7,026 21,077 0 21,077 21,077 ____________ 000-473200 City of Seguin-Fire Contract 33,453 30,665 30,107 34,380 34,380 30,107 ____________ 000-473300 Guadalupe Co-Library 203,191 217,152 220,000 180,960 217,152 220,000 ____________ 000-474200 Library Services-Cibolo 40,000 40,000 40,000 40,000 40,000 40,000 ____________ 000-474210 Library Services-Selma 25,020 24,825 25,000 25,275 25,275 23,000 ____________ 000-474400 Dispatch Service-Cibolo 83,000 243,000 160,000 120,000 160,000 160,000 ____________ 000-474600 School Crossing Guard-Bexar C 41,212 41,882 36,000 37,252 40,000 40,000 ____________ 000-474610 School Cross Guard-Guadalupe 47,822 48,098 41,000 40,016 48,000 48,000 ____________ 000-474620 School Crossing Guards - Coma 1,813 14,571 1,900 15,405 15,405 10,000 ____________ 000-474700 School Officer Funding 363,708 275,634 551,268 407,426 551,268 567,000 ____________ 000-474750 Crime Victim Liaison Agreemen 25,000 18,750 25,000 28,125 28,125 37,500 ____________ TOTAL Inter-Jurisdictional 899,348 961,604 1,151,352 928,840 1,180,682 1,196,684 Fund Transfers 000-480000 Indirect Costs-EMS 182,682 212,740 216,994 180,828 216,994 221,334 ____________ 000-480100 Indirect Costs-Hotel/Motel 72,464 74,443 69,915 58,263 69,915 80,265 ____________ 000-481000 Transfer In - Reserves 0 0 1,086,155 0 0 0 ____________ 000-485000 Interfund Charges-Drainage-5% 285,506 308,010 320,073 266,728 320,073 265,625 ____________ 000-486000 Interfund Chrges-Admin W&S 1,450,827 1,478,230 1,493,620 1,244,683 1,493,620 1,540,372 ____________ 000-486100 Transfer In 0 37,853 0 0 0 0 ____________ 000-486202 Transfer In-Water&Sewer Fund 0 0 4,000 0 0 4,000 ____________ XXXXXXX 14 of 27514 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 000-486203 Transfer In-EMS 0 0 4,000 0 0 4,000 ____________ 000-486204 Transfer In-Drainage 0 0 1,000 0 0 1,000 ____________ 000-487000 Interfund Charges-Fleet 397,666 505,509 470,050 428,180 470,050 541,358 ____________ 000-488000 Interfund Charges-4B 504,669 506,984 542,221 542,221 542,221 546,883 ____________ TOTAL Fund Transfers 2,893,814 3,123,769 4,208,028 2,720,903 3,112,873 3,204,837 Miscellaneous 000-491000 Interest Earned 7,536 16,674 25,000 110,433 160,000 200,000 ____________ 000-491200 Investment Income 52,592 157,926 250,000 622,061 815,000 1,000,000 ____________ 000-491900 Unrealized Gain/Loss-CapOne ( 30,999) ( 83,864) 0 3,242 0 0 ____________ 000-493000 Donations-Others 500 0 375 375 0 0 ____________ 000-493120 Donations-Public Library 1,798 1,563 10,000 1,837 2,000 5,000 ____________ 000-493400 Donations-Animal Control 2,905 4,787 5,000 1,795 5,000 5,000 ____________ 000-493401 Donations-A/C Microchip 1,045 85 0 0 0 0 ____________ 000-493402 Donations-Spay&Neuter 0 70 0 0 0 0 ____________ 000-493460 Donations- Parks 0 0 0 0 0 0 ____________ 000-493465 Donations-Senior Center 1,711 4,874 10,000 2,140 2,500 1,000 ____________ 000-493502 Donations-PD 450 0 0 0 0 0 ____________ 000-493503 Donation-Fire Rescue 800 625 1,000 150 150 0 ____________ 000-493618 Donation - Veteran's Memorial 2,100 2,930 1,250 1,500 2,025 3,000 ____________ 000-493700 July 4th Activities 27,721 28,417 26,000 33,000 33,300 28,000 ____________ 000-493701 Proceeds-Holidazzle 3,290 21,640 12,500 16,070 16,070 14,000 ____________ 000-493704 Moving on Main 9,950 8,700 4,000 12,000 12,000 8,500 ____________ 000-493706 Music, Movies in the Park 0 8,000 8,000 8,000 8,000 8,000 ____________ 000-493707 Cornhole League 2,260 1,230 2,000 1,380 2,200 2,000 ____________ 000-494481 LawEnforcemtOfficersStnd&Educ 4,489 4,152 5,000 4,107 4,107 4,107 ____________ 000-494482 Grants-Police, Fire, Gen Fund 541 0 0 0 0 0 ____________ 000-495100 Mobile Stage Rental Fees 0 3,600 0 1,550 1,550 1,500 ____________ 000-497000 Misc Income-Gen Fund 176,674 74,078 60,000 29,127 60,000 60,000 ____________ 000-497005 Schertz Magazine Advertising 155,537 142,893 145,000 102,719 122,000 125,000 ____________ 000-497100 Misc Income-Police 15,738 9,553 9,000 5,244 9,000 9,000 ____________ 000-497150 Misc Income-Fire Department 0 0 0 0 0 0 ____________ 000-497200 Misc Income-Library 4,785 4,060 3,000 4,338 5,900 6,000 ____________ 000-497210 Misc Income-Library Copier 9,021 14,310 14,000 14,777 16,000 16,000 ____________ 000-497300 Misc Income-Animal Control 721 420 500 1,080 870 800 ____________ 000-497400 Misc Income-Streets Dept 13,207 33,954 50,000 34,101 35,000 40,000 ____________ 000-497460 Misc Income-Parks 288 75 0 191 100 0 ____________ 000-497500 Misc Income-TML Ins. Claims 62,834 23,065 25,000 39,349 45,000 30,000 ____________ 000-497550 Misc Income-TML WC Reimbursmn 45,649 58,164 10,000 7,829 10,000 10,000 ____________ 000-497600 Misc Income-Vending Mach 800 2,407 1,600 1,927 2,500 2,500 ____________ 000-497610 Misc Income-Muni Court 0 4 0 400 400 0 ____________ 000-498000 Reimbursmnt-Gen Fund 0 0 20,000 0 20,000 20,000 ____________ 000-498105 Reimbursmt Police OT-DEA 38,501 27,539 35,000 13,938 35,000 33,000 ____________ 000-498110 Reimburmnt Fire-Emg Acti-OT 88,294 473,242 200,000 440,658 480,000 200,000 ____________ 000-498150 Reimbursement - Library 19,824 8,094 7,000 0 7,000 8,000 ____________ TOTAL Miscellaneous 720,561 1,053,268 940,225 1,515,316 1,912,672 1,840,407 ____________ TOTAL REVENUES 37,611,600 40,898,652 45,116,225 39,177,502 45,593,532 47,390,488 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 15 of 27515 of 275 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at-large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Number of ordinances passed 61 41 41 43 Number of resolutions passed 131 140 140 140 Requests for Information 14 11 11 11 Citizens City Council 16 of 275 CITY COUNCIL Number of Council Meetings 40 40 40 41 Requests for Agenda Items 7 7 7 10 Council on the Go Meetings 1 1 1 1 Council HOA Presidents Meeting 2 1 1 0 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Meeting Attendance rate 95 95 95 98 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $37,823 $36,444 $41,241 $47,665 Supplies 259 303 500 500 City Support Services 45,985 39,764 49,304 61,000 Operations Support 86 289 250 250 Staff Support 19,838 21,744 29,136 32,150 Professional Services 2,000 2,150 2,000 10,000 Total $105,989 $100,695 $122,431 $151,565 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2023-24 Budget increases 23.8% from the FY 2022-23 year- end estimates for in anticipated CPI increases and expenditures related to a City Charter review process. 17 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 9 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY COUNCIL ============ Personnel Services 150-511110 Regular 25,189 23,867 28,054 21,554 27,132 32,189 ____________ 150-511240 Allowances 9,940 9,983 10,729 8,511 10,705 12,089 ____________ 150-511310 FICA-Employer 2,694 2,594 2,967 2,300 3,404 3,387 ____________ TOTAL Personnel Services 37,823 36,444 41,750 32,366 41,241 47,665 Supplies 150-521000 Operating Supplies 54 137 735 0 250 250 ____________ 150-521100 Office Supplies 205 166 343 243 250 250 ____________ TOTAL Supplies 259 303 1,078 243 500 500 City Support Services 150-532600 City Elections 39,127 32,209 44,100 44,254 44,304 50,000 ____________ 150-532800 Special Events 6,857 7,555 10,780 450 5,000 11,000 ____________ TOTAL City Support Services 45,985 39,764 54,880 44,704 49,304 61,000 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 150-534200 Printing & Binding 86 289 343 43 250 250 ____________ TOTAL Operations Support 86 289 343 43 250 250 Staff Support 150-535100 Uniforms 308 162 392 232 392 400 ____________ 150-535200 Awards 1,874 0 1,470 0 800 1,500 ____________ 150-535300 Memberships 12,413 8,118 12,740 12,944 12,944 13,000 ____________ 150-535400 Publications 0 139 147 0 0 0 ____________ 150-535500 Training/Travel 5,243 13,325 17,150 4,867 15,000 17,250 ____________ TOTAL Staff Support 19,838 21,744 31,899 18,042 29,136 32,150 Professional Services 150-541300 Other Consl/Prof Services 2,000 2,150 3,920 0 2,000 10,000 ____________ TOTAL Professional Services 2,000 2,150 3,920 0 2,000 10,000 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL CITY COUNCIL 105,989 100,695 133,870 95,398 122,431 151,565 XXXXXXX 18 of 27518 of 275 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long-term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth . • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technolog y to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART Mayor & City Council City Manager 19 of 275 CITY MANAGER CITY MANAGER 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Manager 1 1 1 1 Deputy City Manager 0 0 1 1 Assistant City Manager 2 2 1 1 Assistant to the City Manager 1 1 0 0 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 5 5 4 4 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $1,232,491 $1,259,295 $1,125,677 $946,925 Supplies 1,064 1,192 1,470 1,470 City Support Services 3,697 1,333 695 1,960 Staff Support 11,502 22,559 19,685 27,005 Professional Services 0 13,641 0 0 Operating Equipment 1,200 0 0 0 Capital Outlay 0 43,537 0 0 Total $1,249,953 $1,341,557 $1,147,527 $977,360 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget decreases 14.8% from the FY 2022-23 year-end estimates. The decrease is due to transferring the personnel related to Economic Development services to their own department in the General Fund and the removal of the Assistant to the City Manager position. 20 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY MANAGER ============ Personnel Services 151-511110 Regular 909,335 934,844 990,123 709,144 814,711 676,480 ____________ 151-511120 Overtime 499 1,711 239 1,154 1,000 283 ____________ 151-511210 Longevity 6,696 4,183 5,354 5,170 5,170 4,524 ____________ 151-511230 Certification Allowance 2,205 1,935 1,820 1,055 830 650 ____________ 151-511240 Allowances 7,200 7,477 6,894 5,539 6,923 14,554 ____________ 151-511310 FICA - Employer 64,896 65,864 76,288 49,152 63,391 52,151 ____________ 151-511350 TMRS-Employer 151,271 150,699 164,576 112,098 132,706 116,329 ____________ 151-511410 Health-Employer 89,103 91,231 104,808 74,507 98,686 80,834 ____________ 151-511500 Workers' Compensation 1,286 1,351 1,776 2,260 2,260 1,120 ____________ TOTAL Personnel Services 1,232,491 1,259,295 1,351,878 960,079 1,125,677 946,925 Supplies 151-521100 Office Supplies 1,064 1,192 1,470 1,346 1,470 1,470 ____________ TOTAL Supplies 1,064 1,192 1,470 1,346 1,470 1,470 City Support Services 151-532800 Special Events 3,697 1,333 1,960 1,547 695 1,960 ____________ TOTAL City Support Services 3,697 1,333 1,960 1,547 695 1,960 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 151-535100 Uniforms 35 384 1,723 1,836 1,900 1,000 ____________ 151-535200 Employee Recognition 755 1,898 3,937 1,635 1,600 4,900 ____________ 151-535300 Memberships 3,182 4,322 3,920 3,695 4,225 4,200 ____________ 151-535400 Publications 295 305 490 437 460 695 ____________ 151-535500 Training/Travel 6,143 14,188 11,270 7,925 10,000 13,270 ____________ 151-535510 Meeting Expenses 1,091 1,391 2,940 1,733 1,500 2,940 ____________ 151-535600 Professional Certification 0 71 70 0 0 0 ____________ TOTAL Staff Support 11,502 22,559 24,349 17,262 19,685 27,005 Professional Services 151-541300 Other Consl/Prof Services 0 13,641 0 0 0 0 ____________ TOTAL Professional Services 0 13,641 0 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ XXXXXXX 21 of 27521 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 11 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operating Equipment 151-571000 Furniture & Fixtures 1,200 0 0 0 0 0 ____________ TOTAL Operating Equipment 1,200 0 0 0 0 0 Capital Outlay 151-581200 Vehicles & Access. Over $5,00 0 43,537 0 0 0 0 ____________ TOTAL Capital Outlay 0 43,537 0 0 0 0 ________________________________________________________________________________________________________________________________________ TOTAL CITY MANAGER 1,249,953 1,341,557 1,379,657 980,233 1,147,527 977,360 XXXXXXX 22 of 27522 of 275 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION Municipal Court represents the judicial branch of the City’s government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all the court’s papers are accurate, orderly, and complete. The clerk’s primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court’s docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, driver’s safety course and alcohol violations to the Texas Department of Public Safety. They also assist the Warrant Department and complete all required accounting reports. The prosecutor’s duties include preparing and presenting the State’s case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State’s witnesses and requesting dismissal of cases under the appropriate circumstances. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. • Implement the use of new technology and other innovative pract ices to maintain efficient and security. 23 of 275 MUNICIPAL COURT • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Relocate court session from city hall to council chambers. ORGANIZATIONAL CHART MUNICIPAL COURT 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Court Administrator 1 1 1 1 Senior Deputy Court Clerk 1 1 1 1 Deputy Court Clerk 2 2 2 2 TOTAL POSITIONS 4 4 4 4 City Manager Assistant City Manager Finance Billing Office Municipal Court 24 of 275 MUNICIPAL COURT PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Traffic Citations Filed 2,239 3,290 2,056 1,235 State Law Citations Filed 1,098 996 640 285 Municipal Ordinances Filed 232 270 325 270 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Cases Disposed 2,454 4,362 6,000 3,000 Charges Processed per Clerk 818 1,454 2,000 1,000 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Cases Disposed per Clerk 33% 33% 33% 33% 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel Services $293,161 $319,683 $343,227 $364,881 Supplies 1,403 1,261 1,200 1,500 City Support Services 472 234 740 1,000 Operations Support 302 1,565 1,900 2,000 Staff Support 2,777 3,378 3,870 6,900 Court Support 0 264 90 2,160 Professional Services 43,379 41,404 56,100 66,500 Maintenance Services 2,065 2,714 3,000 2,500 Operating Equipment 0 1,891 0 0 Total $343,557 $372,394 $410,937 $447,441 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increased 8.9% from FY 2023-24 year-end estimates for the proposed wage adjustments. 25 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 12 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ MUNICIPAL COURT =============== Personnel Services 152-511110 Regular 192,215 207,658 210,621 179,557 221,512 237,588 ____________ 152-511120 Overtime 210 218 958 1,160 2,264 958 ____________ 152-511210 Longevity 7,978 8,739 9,635 9,635 9,635 10,247 ____________ 152-511230 Certification Allowance 1,186 2,553 2,471 2,276 2,580 2,471 ____________ 152-511310 FICA - Employer 14,584 15,876 17,007 14,159 18,053 19,115 ____________ 152-511350 TMRS-Employer 32,909 35,972 36,595 29,911 37,794 41,907 ____________ 152-511410 Health-Employer 43,808 48,365 51,789 37,875 50,883 52,184 ____________ 152-511500 Workers' Compensation 270 303 396 565 506 411 ____________ TOTAL Personnel Services 293,161 319,683 329,472 275,139 343,227 364,881 Supplies 152-521000.Operating Supplies - CVE 0 0 98 0 0 0 ____________ 152-521100 Office Supplies 1,403 1,261 1,470 1,189 1,200 1,500 ____________ TOTAL Supplies 1,403 1,261 1,568 1,189 1,200 1,500 City Support Services 152-532800 Special Events 472 234 980 237 740 1,000 ____________ TOTAL City Support Services 472 234 980 237 740 1,000 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 152-534200 Printing & Binding 302 1,565 1,960 0 1,900 2,000 ____________ TOTAL Operations Support 302 1,565 1,960 0 1,900 2,000 Staff Support 152-535100 Uniforms 489 452 588 270 300 600 ____________ 152-535300 Memberships 655 655 794 220 570 800 ____________ 152-535400 Publications 15 353 490 0 0 0 ____________ 152-535500 Training/Travel 978 1,453 3,920 1,795 2,000 4,000 ____________ 152-535510 Meeting Expenses 639 465 1,470 532 1,000 1,500 ____________ TOTAL Staff Support 2,777 3,378 7,262 2,817 3,870 6,900 Court Support 152-536500 Court/Jury Cost 0 264 980 756 900 2,160 ____________ TOTAL Court Support 0 264 980 756 900 2,160 Professional Services 152-541310 Judges Services 27,000 25,575 36,260 27,350 30,000 36,000 ____________ 152-541320 Prosecutor Services 16,298 15,829 29,204 20,865 26,000 30,000 ____________ 152-541330 Interpreter Services 81 0 490 0 100 500 ____________ TOTAL Professional Services 43,379 41,404 65,954 48,215 56,100 66,500 XXXXXXX 26 of 27526 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services 152-551800 Other Maintenance Agreements 2,065 2,714 8,526 1,150 3,000 2,500 ____________ TOTAL Maintenance Services 2,065 2,714 8,526 1,150 3,000 2,500 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 152-571000 Furniture & Fixtures 0 1,891 0 0 0 0 ____________ TOTAL Operating Equipment 0 1,891 0 0 0 0 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL MUNICIPAL COURT 343,557 372,394 416,702 329,503 410,937 447,441 XXXXXXX 27 of 27527 of 275 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS/311 Fund: 101 General Fund DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Communications Manager. GOALS AND OBJECTIVES • To provide excellent customer service to all callers • To provide consistent and accurate information to all callers • To reduce or eliminate abandoned calls • To reduce or eliminate misrouted calls ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs Customer Relations/311 28 of 275 CUSTOMER RELATIONS/311 CUSTOMER RELATIONS/311 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Customer Relations/311 Rep 2 2 2 2 Customer Relations/311 Rep (PT) 1 1 1 1 TOTAL POSITIONS 3 3 3 3 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Work Orders (initiated for other depts.) 519 554 750 800 Customer Care Inquiries (online) 1,762 1,762 2,250 2,500 Calls Received 22,963 16,395 20,000 22,000 Calls Not Answered 3,070 1,182 800 750 Average Calls Per Day Received 81 68 82 91 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $114,658 $118,164 $129,687 $137,232 Supplies 149 73 70 125 Staff Support 342 162 470 550 Operating Equipment 0 0 0 350 Total $115,148 $118,399 $130,227 $138,257 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 6.2% from the FY 2022-23 year end estimates for the anticipated wage increases with no other changes to operation. 29 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 14 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CUSTOMER RELATIONS-311 ====================== Personnel Services 153-511110 Regular 84,225 85,568 86,669 75,266 93,643 98,812 ____________ 153-511120 Overtime 379 249 246 329 498 263 ____________ 153-511210 Longevity 2,038 2,302 2,627 2,627 2,627 2,903 ____________ 153-511230 Certification Allowance 0 0 0 150 0 0 ____________ 153-511310 FICA - Employer 6,545 6,624 6,841 5,913 7,403 7,792 ____________ 153-511350 TMRS-Employer 14,151 14,469 14,658 12,148 15,497 17,017 ____________ 153-511410 Health-Employer 7,203 8,826 9,318 7,125 9,807 10,278 ____________ 153-511500 Workers' Compensation 117 127 159 238 212 167 ____________ TOTAL Personnel Services 114,658 118,164 120,518 103,795 129,687 137,232 Supplies 153-521100 Office Supplies 149 73 123 64 70 125 ____________ TOTAL Supplies 149 73 123 64 70 125 Staff Support 153-535100 Uniforms 70 162 176 0 155 200 ____________ 153-535300 Memberships 97 0 0 0 0 0 ____________ 153-535500 Training/Travel 175 0 245 0 315 350 ____________ TOTAL Staff Support 342 162 421 0 470 550 Operating Equipment 153-571000 Furniture & Fixtures 0 0 0 0 0 350 ____________ TOTAL Operating Equipment 0 0 0 0 0 350 ________________________________________________________________________________________________________________________________________ TOTAL CUSTOMER RELATIONS-311 115,148 118,399 121,062 103,859 130,227 138,257 30 of 275 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Planning & Zoning Division ensures quality development within the City limits and the Extraterritorial Jurisdiction through an efficient, consistent, unbiased, and effective development review process. Division responsibilities include the review and processing of development projects, such as commercial site plans, plats, zone changes, specific use permits, and annexations. The Division also researches and develops long-range plans and goals to help guide the future of our city; and creates development codes to tailor our regulations around citizen, businesses, and developer needs and city goals. The Division frequently collaborates with other departments within the city, including Engineering, Fire, and Inspections, as well as other governmental agencies, in order to provide guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz. GOALS AND OBJECTIVES • Continue to assist property owners, developers, and engineers through our development process through timely and thorough project review. • Review and update the Comprehensive Land Plan for the City, which will shape the future of Schertz to meet the desires and goals of the residents. • Continue to reevaluate and modify regulations within the Schertz Unified Development Code to accommodate the evolving needs of our residents and make the development process more efficient and effective. • Implement the Joint Land Use Study Strategies to promote compatibility of land uses and development with the long-range goals of Randolph AFB. • Continue to update the website to provide improved customer service by updating flowcharts, providing information on current residential and commercial developments, providing information guides on how to apply for planning applications, and providing information on public hearing on the city’s webpage. 31 of 275 PLANNING & ZONING • Promote staff development including continued education and cross training to provide outstanding customer service. • Continue to digitize previous years case files into the digital records retention system to improve access and availability. • Continue to provide regular updates to the website feature “What’s Developing in Schertz” to ensure residents are provided informa tion on current development projects within the city. ACCOMPLISHMENTS • Received the 2022 Certificate of Achievement for Planning Excellence by the American Planning Association – Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demo nstrated by the Planning Department for the ninth year in a row. • Maintained the partnership with Joint Base San Antonio (JBSA). Participated in the JBSA Technical Working Group for their Regional Compatible Use Plan update, to be completed in 2023/2024. • Completed UDC amendments in relation to Article 5 Section 21.5.2 Zoning Districts Established, Article 5 Section 21.5.5 Statement of Purpose and Intent for Residential Developments, Article 5 Section 21.5.11 Specific Use Permits, Article 9 Section 21.9.7 Landscaping, Article 10 Parking Standards, specifically in relation to parking space size, parking ratios for Multifamily, Condominium, or other similar use, and stacking requirements for financial institutions, Article 14 Section 21.14.3 Additional Design Standards. • Attended various continuing education classes including American Planning Association- National Conference, American Planning Association- Texas Chapter Conference, CityView Annual Users Conference, Certified Floodplain Manager Training, and Cybersecurity Training. • Completed weekly updates to the website feature, “What’s Developing in Schertz”, to provide information on new residential subdivisions and new commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. • Completed updates to the development manual and application checklists based on the utilization of the CityView software. 32 of 275 PLANNING & ZONING ORGANIZATIONAL CHART PLANNING AND ZONING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Planning Manager 0 1 1 1 Senior Planner 2 1 1 1 Planner 2 2 2 2 TOTAL POSITIONS 4 4 4 4 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Plats 29 32 32 32 Site Plans and Master Plan 15 18 18 18 Variances/Waivers 6 5 5 5 Zone Changes and Specific Use Permits 19 15 15 15 UDC/ Comp. Plan Revisions 3 5 5 5 Annexation 2 4 4 4 All Plats $44,500 $54,000 $54,000 $54,000 Site Plan and Master Plan $19,000 $23,000 $23,000 $23,000 Variance $1,500 $2,500 $2,500 $2,500 Zone Change and Specific Use Permit $34,300 $26,450 $26,450 $26,450 Other (Zoning Letters and Additional Admin fees) $2,700 $2,550 $2,550 $2,550 Total Revenue $102,000 $108,500 $108,500 $108,500 City Manager Deputy City Manager Planning and Community Development Planning & Zoning Inspections Neighborhood Services 33 of 275 PLANNING & ZONING 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $210,013 $208,949 $278,124 $411,736 Supplies 807 1,390 1,980 2,050 Operations Support 129 0 243 250 Staff Support 3,174 11,514 34,584 36,100 Professional Services 20 75 196 100 Fund Charges/Transfers 0 400,000 0 0 Operating Equipment 6,375 1,225 319 450 Total $220,517 $630,653 319,646 $450,686 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases by 41.0% from the FY 2022-23 year end estimate due to filling vacancies in the planner positions seen in FY 2022-23 and the anticipated wage increases for FY 2023-24. 34 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 15 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PLANNING & ZONING ================= Personnel Services 154-511110 Regular 140,148 136,966 220,308 159,958 192,954 283,543 ____________ 154-511120 Overtime 3,748 4,769 5,562 2,662 5,562 6,377 ____________ 154-511210 Longevity 1,055 926 1,198 1,165 1,165 1,290 ____________ 154-511230 Certification Allowance 0 0 0 830 0 2,241 ____________ 154-511310 FICA - Employer 10,641 10,140 17,688 12,329 15,276 22,445 ____________ 154-511350 TMRS-Employer 23,698 22,424 37,896 26,048 31,979 49,019 ____________ 154-511410 Health-Employer 30,471 33,441 51,520 23,146 30,714 46,349 ____________ 154-511500 Workers' Compensation 252 283 402 529 474 472 ____________ TOTAL Personnel Services 210,013 208,949 334,574 226,666 278,124 411,736 Supplies 154-521000 Operating Supplies 89 301 608 373 608 650 ____________ 154-521100 Office Supplies 718 1,089 1,176 934 1,176 1,200 ____________ 154-521600 Equip Maint Supplies 0 0 196 41 196 200 ____________ TOTAL Supplies 807 1,390 1,980 1,349 1,980 2,050 City Support Services 154-532400 Computer Fees & Licenses 0 7,500 4,200 4,200 4,200 0 ____________ TOTAL City Support Services 0 7,500 4,200 4,200 4,200 0 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 154-534200 Printing & Binding 129 0 243 31 243 250 ____________ TOTAL Operations Support 129 0 243 31 243 250 Staff Support 154-535100 Uniforms 306 626 833 413 833 850 ____________ 154-535300 Memberships 1,128 1,320 2,411 1,335 2,411 2,550 ____________ 154-535400 Publications 0 89 490 0 490 500 ____________ 154-535500 Training/Travel Staff 790 7,470 23,118 11,074 23,118 24,000 ____________ 154-535500.Training/Travel Commission 950 1,553 7,242 58 7,242 7,500 ____________ 154-535510 Meeting Expenses 0 456 490 299 490 700 ____________ TOTAL Staff Support 3,174 11,514 34,584 13,179 34,584 36,100 Professional Services 154-541500 State/County Admin Fees 20 75 196 ( 10) 196 100 ____________ TOTAL Professional Services 20 75 196 ( 10) 196 100 XXXXXXX 35 of 27535 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 16 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fund Charges/Transfers 154-548404 Transfer Out - Capital Projec 0 400,000 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 0 400,000 0 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 154-571000 Furniture & Fixtures 6,375 1,225 319 300 319 450 ____________ TOTAL Operating Equipment 6,375 1,225 319 300 319 450 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PLANNING & ZONING 220,517 630,653 376,095 245,714 319,646 450,686 XXXXXXX 36 of 27536 of 275 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Attorney is the legal advisor to City Council and City Council’s appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. 37 of 275 LEGAL SERVICES ORGANIZATIONAL CHART Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Operations Support $8,120 $11,341 $10,000 $10,000 Professional Services 150,246 99,376 60,000 80,000 Total $158,366 $110,717 $70,000 $90,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 28.6% from the FY 2022-23 year end estimate. Staff has not needed to utilize legal services as much as past years and will continue to budget a downward trend if expenditures continue to fall. Mayor & City Council Legal Services 38 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 17 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ LEGAL SERVICES ============== Operations Support 155-534100 Advertising/Legal Notices 8,120 11,341 9,800 3,251 10,000 10,000 ____________ TOTAL Operations Support 8,120 11,341 9,800 3,251 10,000 10,000 Professional Services 155-541200 Legal Svcs 150,246 99,376 127,400 38,839 60,000 80,000 ____________ TOTAL Professional Services 150,246 99,376 127,400 38,839 60,000 80,000 ________________________________________________________________________________________________________________________________________ TOTAL LEGAL SERVICES 158,366 110,717 137,200 42,089 70,000 90,000 XXXXXXX 39 of 27539 of 275 DEPARTMENT: 156 ECONOMIC DEVELOPMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department represents the services related to soliciting and promoting economic development in the City of Schertz. Staff here is contracted by the Schertz Economic Development Corportation (SEDC) in line with this goal. This department will also have other economic development programs not funded by the SEDC, like the Main Street Local Flavor Grant program and any tax abatement agreements. Currently there are no active tax abatements but there is a Tax Increment Refinancing Zone (TIRZ) in the Crossvine Development that the City pays into along with the other taxing jurisdictions, Bexar County and the San Antonio River Authority. ORGANIZATIONAL CHART 40 of 275 CITY MANAGER ECONOMIC DEVELOPMENT 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2022-24 Budget Executive Director 1 1 1 1 Deputy Director 0 0 1 1 Business Retention Manager 1 1 1 1 Economic Development Analyst 1 1 0 0 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 4 4 4 4 2020-21 2020-21 2021-22 2022-23 Budget Actual Actual Estimate Budget Personnel $0 $0 $0 $498,032 City Assistance 0 0 0 1,050,000 Total $0 $0 $0 $1,548,032 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget transfers expenditures previously located in the City Manager and Non-Departmental budgets. The personnel did increase with the proposed wage adjustments and the amount paid into the TIRZ increased based on development located in the designated area of the Crossvine development. 41 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 18 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ ECONOMIC DEVELOPMENT ==================== Personnel Services 156-511110 Regular 0 0 0 0 0 367,466 ____________ 156-511210 Longetivy 0 0 0 0 0 370 ____________ 156-511230 Certification Allowance 0 0 0 0 0 15,607 ____________ 156-511310 FICA - Employer 0 0 0 0 0 29,333 ____________ 156-511350 TMRS-Employer 0 0 0 0 0 64,064 ____________ 156-511410 Health-Employer 0 0 0 0 0 20,588 ____________ 156-511500 Workers' Compensation 0 0 0 0 0 604 ____________ TOTAL Personnel Services 0 0 0 0 0 498,032 City Assistance 156-537200 Main Street Local Program 0 0 0 0 0 50,000 ____________ 156-537450 Tax Reimbursements/Abatements 0 0 0 0 0 1,000,000 ____________ TOTAL City Assistance 0 0 0 0 0 1,050,000 ________________________________________________________________________________________________________________________________________ TOTAL ECONOMIC DEVELOPMENT 0 0 0 0 0 1,548,032 XXXXXXX 42 of 27542 of 275 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The position of City Secretary is a statutory position required by State law and the City Charter. The City Secretary’s Office functions as a primary contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the City Secretary’s Office, including election administration, record management and preservation and Council Services. The City Secretary’s Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES The goals and objectives of the City Secretary’s Department are to provide the following services for the City of Schertz: • Public Information requests. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Process Liens (filed and released) • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 43 of 275 CITY SECRETARY • Public Education (Student Mayor/Council Program, Volunteer Fair) • Proclamations from the Mayor’s Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Secretary 1 1 1 1 Deputy City Secretary 1 1 1 1 PT Records Clerk 0 0 0 1 TOTAL POSITIONS 2 2 2 3 PERFORMANCE INDICATORS 2020-21 2020-21 2021-22 2022-23 Workload Actual Actual Estimated Budget Ordinances Passed and Processed 61 61 41 40 Resolutions Passed and Processed 131 131 140 140 Council Meetings Attended 39 39 40 40 Open Records 571 571 600 750 2020-21 2020-21 2021-22 2022-23 Efficiency Actual Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% 98% Documents completed, signed, scanned within 48 hours of council approval 98% 98% 98% 98% Mayor & City Council City Secretary 44 of 275 CITY SECRETARY Council meeting minutes transcribed within 48 hours following Council meeting 98% 98% 98% 98% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% 100% Alcohol permits processed within the month of expiration 96% 96% 97% 98% 2020-21 2020-21 2021-22 2022-23 Education Initiatives Actual Actual Estimated Budget Student Mayor/Councilmember for the Day Program 0 0 1 1 2020-21 2020-21 2021-22 2022-23 Budget Actual Actual Estimated Budget Personnel $194,552 $211,496 $196,240 $225,983 Supplies 1,082 1,347 1,100 1,700 City Support Services 5,921 5,109 5,800 8,000 Operations Support 43 139 3,647 150 Staff Support 3,144 3,035 2,825 4,900 Operating Equipment 250 0 380 0 Total $204,993 $221,126 $209,992 $240,733 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 14.6% from the FY 2022-23 year-end estimate from the anticipated wage adjustments and the addition of part time Records Clerk position to aid with the increasing open records requests. 45 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 21 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY SECRETARY ============== Personnel Services 164-511110 Regular 142,073 153,532 154,730 114,421 146,573 171,386 ____________ 164-511120 Overtime 0 0 0 85 120 0 ____________ 164-511210 Longevity 2,125 2,072 2,336 2,158 2,158 600 ____________ 164-511230 Certification Allowance 0 600 0 485 600 575 ____________ 164-511310 FICA - Employer 10,810 11,698 12,008 8,435 11,424 13,199 ____________ 164-511350 TMRS-Employer 23,546 25,653 25,727 15,208 23,915 28,826 ____________ 164-511410 Health-Employer 15,806 17,731 18,868 8,122 11,097 11,113 ____________ 164-511500 Workers' Compensation 193 211 280 395 353 284 ____________ TOTAL Personnel Services 194,552 211,496 213,949 149,309 196,240 225,983 Supplies 164-521100 Office Supplies 1,082 1,347 1,727 884 1,100 1,700 ____________ TOTAL Supplies 1,082 1,347 1,727 884 1,100 1,700 City Support Services 164-532700 Records Management 5,921 5,109 11,760 154 5,800 8,000 ____________ TOTAL City Support Services 5,921 5,109 11,760 154 5,800 8,000 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 164-534100 Advertising 0 0 100 100 100 0 ____________ 164-534200 Printing & Binding 43 139 147 129 147 150 ____________ 164-534800 Temporary Empl. Services 0 0 0 1,749 3,400 0 ____________ TOTAL Operations Support 43 139 247 1,978 3,647 150 Staff Support 164-535100 Uniforms 0 0 498 0 0 500 ____________ 164-535300 Memberships 722 713 1,005 310 750 1,400 ____________ 164-535400 Publications 476 464 588 280 475 500 ____________ 164-535500 Training/Travel 1,945 1,858 2,800 1,105 1,600 2,500 ____________ TOTAL Staff Support 3,144 3,035 4,891 1,695 2,825 4,900 Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 164-571000 Furniture & Fixtures 250 0 0 0 0 0 ____________ 164-571300 Computer & Periphe. LESS $500 0 0 1,000 380 380 0 ____________ TOTAL Operating Equipment 250 0 1,000 380 380 0 XXXXXXX 46 of 27546 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 22 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL CITY SECRETARY 204,993 221,126 233,574 154,401 209,992 240,733 XXXXXXX 47 of 27547 of 275 DEPARTMENT: 167 NON-DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function/department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract. 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimated Budget City Support Services $779,549 $576,464 $660,000 $1,150,000 Utility Services 7,123 3,065 0 0 Operations Support 141,919 129,079 133,500 133,500 City Assistance 1,406,900 1,317,828 1,367,604 770,949 Professional Services 100,288 83,402 100,600 108,080 Fund Charges/Transfers 122 30,945 37,700 27,757 Land Purchase 7,450 0 26,283 0 Total $2,443,351 $2,140,783 $2,637,774 $2,190,286 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget decreases 17.0% from the FY 2022-23 year-end estimate by transferring the Tax Abatement/TIRZ line and the local flavor grant to the new Economic Development department and is offset by setting the contingency accounts to $480,000 total. 48 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 23 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NONDEPARTMENTAL =============== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 167-532200 County Appraisal District 228,143 236,110 240,100 211,451 280,000 280,000 ____________ 167-532500 City Insurance-Commercial 260,108 312,797 337,120 341,283 350,000 390,000 ____________ 167-532900 Contingencies 291,297 27,556 155,195 16,624 30,000 180,000 ____________ 167-532901 Contingencies-Personnel 0 0 186,200 0 0 300,000 ____________ TOTAL City Support Services 779,549 576,464 918,615 569,359 660,000 1,150,000 Utility Services 167-533200 Electric Utility Services 7,123 3,065 0 0 0 0 ____________ TOTAL Utility Services 7,123 3,065 0 0 0 0 Operations Support 167-534000 Postage 6,841 9,148 8,820 5,687 9,000 9,000 ____________ 167-534300 Equipment Maint - Copiers 113,791 118,034 112,700 93,053 120,000 120,000 ____________ 167-534810 Electronic Filing Services 21,286 1,897 4,900 3,447 4,500 4,500 ____________ 167-534999 Misc. Expense 0 0 0 0 0 0 ____________ TOTAL Operations Support 141,919 129,079 126,420 102,186 133,500 133,500 Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Assistance 167-537100 Medical Services-EMS Contract 667,049 695,644 711,004 725,514 725,514 770,949 ____________ 167-537200 Main Street Local Program 118,115 43,596 49,000 12,913 49,000 0 ____________ 167-537450 Tax Reimbursements/Abatements 621,736 578,588 607,600 905,177 905,177 0 ____________ TOTAL City Assistance 1,406,900 1,317,828 1,367,604 1,643,605 1,679,691 770,949 Professional Services 167-541500 State/County Admin Fees 126 35 123 35 100 100 ____________ 167-541600 Misc Bank Charges 971 823 980 649 800 980 ____________ 167-541800 Credit Card Service Fee 94,440 65,762 98,000 51,762 90,700 95,000 ____________ 167-541810 Credit Cards Fees - AMEX 4,751 16,781 14,700 4,043 9,000 12,000 ____________ TOTAL Professional Services 100,288 83,402 113,803 56,489 100,600 108,080 Fund Charges/Transfers 167-548000 Transfer Out ( 1,516) 0 0 9,796 9,796 0 ____________ 167-548106 Transfer Out- Special Events( 1,472) ( 147) 0 147 147 0 ____________ 167-548204 Transfer Out - Drainage 0 17,229 17,222 0 17,222 17,222 ____________ 167-548615 Transfer Out - Hist. Committe 3,109 13,863 10,535 0 10,535 10,535 ____________ TOTAL Fund Charges/Transfers 122 30,945 27,757 9,943 37,700 27,757 XXXXXXX 49 of 27549 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 24 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 167-581010 Land Purchase 7,450 0 0 26,283 26,283 0 ____________ TOTAL Capital Outlay 7,450 0 0 26,283 26,283 0 ________________________________________________________________________________________________________________________________________ TOTAL NONDEPARTMENTAL 2,443,351 2,140,783 2,554,198 2,407,864 2,637,774 2,190,286 XXXXXXX 50 of 27550 of 275 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Public Affairs Department is responsible for establishing and maintaining internal and external communications with Schertz residents and city employees. Emphasis is placed on engaging with residents about city services, programs, and policies in a manner designed to build trust and understanding in local government. Public Affairs accomplishes this through Schertz Magazine, use of social media, advertising, production of city videos, media relations, City Headlines, and Schertz.com website. The department also captures photos/video of City events and activities, designs City marketing materials, social media/print graphics, logos, etc., and maintains the Schertz brand to ensure consistency and promote a positive public perception of the city. Public Affairs publishes Schertz Magazine monthly with 16,000 copies printed; including 15,000+ direct mailed to households in Schertz and over 500 distributed to local businesses. The magazine is the number one source of information for Schertz residents according to the past three citizen surveys. The department serves an internal audience of over 400 employees, elected and appointed officials, as well as an estimated city population of 44,000+. Operations of 311/Customer Care are maintained under the umbrella of Public Affairs. GOALS FOR FY 2023-24 Strategic Plan Emphasis • Policy Value: Essential Services o Engage with residents about city services, programs, and policies in a manner designed to build trust and understanding in local government to achieve and maintain status as the primary source of information for City government activities. Disseminate accurate and timely information to residents and the media during times of crisis incidents/emergency. • Policy Value: Attractive Community o Develop effective marketing and communication plans featuring approved branding that highlight our high quality of life and the numerous opportunities that ensure the joy and enrichment of our citizens’ lives and reflects a positive image for the City of Schertz. 51 of 275 PUBLIC AFFAIRS Project focus for FY 2023-24 • Evaluate where and how the city’s communications and engagement resources, processes, strategies and materials may need to be improved or enhanced for better community stakeholder awareness and engagement. • Review the Schertz.com website to prepare for, develop, and launch a redesigned website that will enhance resident awareness and understanding of city government activities. • Perform the 2023 Citizen Satisfaction Survey. • Coordinate, develop, and implement a comprehensive recruitment campaign in conjunction with HR and Public Safety to attract top quality talent to fill vacant positions. • ORGANIZATIONAL CHART PUBLIC AFFAIRS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Public Affairs Director 1 1 1 1 Communications Manager 1 1 1 1 Marketing and Communications Specialist 1 1 1 1 Administrative Assistant 1 1 1 0 TOTAL POSITIONS 4 4 4 3 City Manager Assistant City Manager Public Affairs Customer Relations/311 52 of 275 PUBLIC AFFAIRS PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Measures Actual Actual Estimate Budget News Items Created 158 158 107 125 Marketing Materials Produced 82 134 500 500 Number of publications/e-newsletters produced 67 67 68 69 Social Media Posts (City account) 1,080 1,080 1,497 1,550 Social Media Posts (Parks account) 386 386 724 900 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Schertz Magazine Ad revenue 155,537 142,893 122,500 125,000 City social media fans (Instagram/FB) 14,854 14,854 17,800 19,500 Facebook Reach (city account) 155,842 155,842 168,235 170,000 Instagram Reach (city account) 95,147 95,147 30,305 35,000 Schertz.com sessions 568,000 568,000 500,000 525,000 Percentage open rate for e-newsletter 30% 43% 45% 47% Percentage click rate for e-newsletter 3% 5% 5% 7% 2020-21 2020-21 2021-22 2022-23 Budget Actual Actual Estimate Budget Personnel $313,029 $329,938 $352,179 $377,337 Supplies 1,663 1,063 955 700 City Support Services 0 528 544 750 Operations Support 39,119 37,125 45.415 58,075 Staff Support 3,163 3,524 9,695 10,250 Professional Services 246,818 259,815 222,760 227,800 Operating Equipment 0 80 5,292 0 Total $603,792 $632,793 $636.840 $674,912 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 6.0% from the FY 2022-23 year-end estimates. The increase is caused by the anticipated wage adjustments. 53 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 25 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PUBLIC AFFAIRS ============== Personnel Services 170-511110 Regular 222,760 231,922 241,050 194,398 250,138 266,952 ____________ 170-511120 Overtime 206 554 975 665 700 1,035 ____________ 170-511210 Longevity 4,336 5,237 5,597 5,237 5,237 5,789 ____________ 170-511310 FICA - Employer 16,938 17,523 18,929 14,786 19,582 20,925 ____________ 170-511350 TMRS-Employer 37,119 39,060 40,556 31,533 40,994 45,700 ____________ 170-511410 Health-Employer 31,365 35,302 40,538 24,448 34,610 36,488 ____________ 170-511500 Workers' Compensation 305 340 439 918 918 448 ____________ TOTAL Personnel Services 313,029 329,938 348,084 271,984 352,179 377,337 Supplies 170-521000 Operating Supplies 973 364 392 243 275 0 ____________ 170-521100 Office Supplies 689 699 686 508 680 700 ____________ TOTAL Supplies 1,663 1,063 1,078 751 955 700 City Support Services 170-532800 Other Events 0 528 550 0 544 750 ____________ TOTAL City Support Services 0 528 550 0 544 750 Operations Support 170-534000 Postage 17,219 9,211 13,200 11,734 12,500 17,000 ____________ 170-534100 Advertising 7,604 6,552 8,228 7,429 8,225 10,200 ____________ 170-534200 Printing & Binding 13,801 20,823 24,350 16,582 24,000 30,000 ____________ 170-534500 Memberships - Organizations 255 340 270 210 270 375 ____________ 170-534550 Business Meetings/Networking 240 200 474 383 420 500 ____________ TOTAL Operations Support 39,119 37,125 46,522 36,338 45,415 58,075 Staff Support 170-535100 Uniforms 197 208 196 161 196 200 ____________ 170-535400 Publications 0 60 49 0 49 50 ____________ 170-535500 Training/Travel 2,734 2,970 10,350 8,422 9,000 9,500 ____________ 170-535510 Meeting Expenses 232 285 495 409 450 500 ____________ TOTAL Staff Support 3,163 3,524 11,090 8,993 9,695 10,250 Professional Services 170-541300 Other/Consl/Prof Services 24,076 28,087 29,160 13,584 26,960 30,000 ____________ 170-541305 Prof Services-Writers/Photogr 11,714 9,361 9,800 8,326 9,800 9,800 ____________ 170-541350 Magazine-Printing Services 94,369 114,042 104,400 78,474 88,000 90,000 ____________ 170-541355 Design Services 62,208 62,208 62,000 40,096 50,000 50,000 ____________ 170-541360 Magazine-Postage 54,451 46,118 49,000 42,946 48,000 48,000 ____________ TOTAL Professional Services 246,818 259,815 254,360 183,427 222,760 227,800 XXXXXXX 54 of 27554 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 26 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operating Equipment 170-571000 Furniture & Fixtures 0 100 600 511 600 0 ____________ 170-571300 Computer & Perriph under $500 0 0 0 0 4,500 0 ____________ 170-571500 Operating Equipment 0 700 200 192 192 0 ____________ TOTAL Operating Equipment 0 800 800 703 5,292 0 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC AFFAIRS 603,792 632,793 662,484 502,196 636,840 674,912 XXXXXXX 55 of 27555 of 275 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering works with Public Works and Finance to development and implement the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standard s, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure – both privately and publicly constructed – follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 56 of 275 ENGINEERING ORGANIZATIONAL CHART ENGINEERING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Engineer 1 1 1 1 Engineer 3 3 4 4 Senior Graduate Engineer 1 1 1 1 Graduate Engineer 1 1 1 1 Engineering Inspector 2 2 3 3 TOTAL POSITIONS 8 8 10 10 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Capital Improvement Projects (number active) 17 17 20 20 Capital Improvement Projects dollar value $4.8 million $4.8 million $11.5 million $12.0 million Nonresidential and Subdivision- Wide Grading and Clearing Permits Issued* 51 51 35 15 Single Family Nonresidential Grading and Clearing Permits Issued* - - 120 300 Grading and Clearing Permits Active (Average Monthly Concurrent Maximum)* 53 53 120 140 City Manager Assistant City Manager Development Engineering 57 of 275 ENGINEERING Grading and Clearing Permits Active (Concurrent Maximum)* 64 64 125 150 Grading and Clearing Permits Issued – acreage 505 505 510 500 Number of Non-Construction Plan Reviews (includes master plans, plats, site plans, etc.) 39 39 65 60 Residential Subdivision Construction – number of projects (completed projects) 4 4 6 8 Residential Subdivision Construction – dollar value of public improvements (completed projects) $6.0 million $6.0 million $13.0 million $13.5 million Commercial Subdivision Construction – number of projects (completed projects) 2 2 6 2 Commercial Subdivision Construction – dollar value of public improvements (completed projects) $4.1 million $4.1 million $2.0 million $2.0 million 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $824,117 $849,599 $1,024,905 $1,289,576 Supplies 979 1,277 1,715 2,200 City Support Services 0 1,265 0 0 Utility Services 5,212 6,286 7,900 8,000 Operation Support 93 62 12,147 150 Staff Support 6,084 8,804 12,916 20,970 Professional Services 34,465 36,885 49,000 50,000 Operating Equipment -788 119 10,990 1,000 Capital Outlay 0 0 85,479 0 Total $870,162 $904,296 $1,205,052 $1,371,896 58 of 275 ENGINEERING PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Engineering Budget increased 31.7% from the FY 2021-22 year end estimate for two new positions, inspector and engineer, and vehicle replacements. 59 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 29 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ ENGINEERING =========== Personnel Services 173-511110 Regular 578,498 603,450 760,547 559,479 717,074 886,627 ____________ 173-511120 Overtime 349 725 750 1,501 2,000 750 ____________ 173-511210 Longevity 7,483 6,114 7,421 8,827 7,141 11,941 ____________ 173-511230 Certification Allowance 2,066 3,116 2,873 2,446 3,243 14,169 ____________ 173-511310 FICA - Employer 43,131 45,230 59,000 42,071 55,804 69,841 ____________ 173-511350 TMRS-Employer 98,700 100,985 126,407 91,067 116,823 152,531 ____________ 173-511410 Health-Employer 90,849 86,644 118,229 83,938 117,239 150,534 ____________ 173-511500 Workers' Compensation 3,041 3,336 3,046 6,247 5,581 3,183 ____________ TOTAL Personnel Services 824,117 849,599 1,078,273 795,576 1,024,905 1,289,576 Supplies 173-521000 Operating Supplies 315 154 490 383 490 1,000 ____________ 173-521100 Office Supplies 575 1,083 980 234 980 1,000 ____________ 173-521300 Motor Vehicle Supplies 89 40 245 80 245 200 ____________ TOTAL Supplies 979 1,277 1,715 698 1,715 2,200 City Support Services 173-532400 Computer Fees & Licenses 0 1,265 0 0 0 0 ____________ TOTAL City Support Services 0 1,265 0 0 0 0 Utility Services 173-533500 Vehicle Fuel 5,212 6,286 7,938 5,617 7,900 8,000 ____________ TOTAL Utility Services 5,212 6,286 7,938 5,617 7,900 8,000 Operations Support 173-534000 Postage 0 31 49 36 49 50 ____________ 173-534200 Printing & Binding 93 31 98 62 98 100 ____________ 173-534800 Temp Employee Services 0 0 0 5,526 12,000 0 ____________ TOTAL Operations Support 93 62 147 5,624 12,147 150 Staff Support 173-535100 Uniforms 1,339 2,605 4,047 530 3,800 4,220 ____________ 173-535300 Memberships 1,880 2,103 2,499 2,409 2,499 2,500 ____________ 173-535400 Publications 109 500 490 0 490 3,300 ____________ 173-535500 Training/Travel 2,230 2,822 7,350 3,096 5,000 9,600 ____________ 173-535510 Meeting Expenses 294 167 627 421 627 700 ____________ 173-535600 Professional Certification 231 606 637 362 500 650 ____________ TOTAL Staff Support 6,084 8,804 15,651 6,817 12,916 20,970 XXXXXXX 60 of 27560 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 30 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 173-541100 Engineering Services 19,075 13,123 0 4,245 4,245 0 ____________ 173-541300 Other Professional Services 15,390 23,762 49,000 38,623 44,755 50,000 ____________ TOTAL Professional Services 34,465 36,885 49,000 42,868 49,000 50,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 173-571000 Furniture & Fixtures 387 119 5,632 0 5,500 500 ____________ 173-571300 Computer & Periphe. < $5000 ( 1,175 ) 0 5,490 220 5,490 500 ____________ TOTAL Operating Equipment ( 788) 119 11,122 220 10,990 1,000 Capital Outlay 173-581200 Vehicles & Access. Over $5,00 0 0 100,000 0 85,479 0 ____________ TOTAL Capital Outlay 0 0 100,000 0 85,479 0 ________________________________________________________________________________________________________________________________________ TOTAL ENGINEERING 870,162 904,296 1,263,846 857,420 1,205,052 1,371,896 XXXXXXX 61 of 27561 of 275 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Police Department provides service to approximately 32 square miles, with the City in three different counties. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire and Animal Services departments, and Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, and Santa Clara and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction, traffic safety, and the promotion of overall public safety. The Investigations Division investigates incidents that occurred within the City, processes crime scenes, and follows up through prosecution with the County and District Attorneys of all three counties. The Records Unit receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the City; makes educational presentations to the students and staff, along with investigating crimes on campus. The Animal Services Division is responsible for the enforcement of State laws and City ordinances regarding the care and treatment of animals, rabies control, and overall public health through disease and population control. The Community Outreach Officer interacts with Homeowner Associations, provides education and crime prevention programs to the community, and oversees the Citizens Police Academy and the Citizens on Patrol. Our Crime Victim Liaison protects the rights and assists in the needs of the crime victims in Schertz, Live Oak, and Cibolo GOALS AND OBJECTIVES • Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. • Enhance our citizens’ quality of life by promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. 62 of 275 POLICE • To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity . • To enhance the recruitment of high quality officers/personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. ORGANIZATIONAL CHART City Manager Executive Director Operations Police Animal Services 63 of 275 POLICE POLICE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Chief of Police 1 1 1 1 Assistant Chief of Police 1 1 1 1 Captain 1 1 1 1 Lieutenants 4 4 4 4 Sergeants 7 7 7 15 Corporals 14 14 14 0 Officers 36 37 40 51 Administrative Assistant 2 2 2 2 Records Manager 1 1 1 1 Records Clerk 2 2 3 3 Civilian Evidence Technician 1 2 2 2 Crime Victim Liaison 1 1 1 1 Animal Services Manager 1 1 1 1 Animal Services Officer 4 4 4 4 Animal Services Kennel Tech 3 3 4 4 Communications Manager 1 1 1 1 Communications Shift Supervisor 4 4 4 4 Communications Officer 12 12 12 12 P/T Communications Officer (Irregular) 3 3 3 3 Crossing Guards (Part Time) 16 16 16 16 TOTAL POSITIONS 115 118 122 127 LAW ENFORCEMENT COMMISSIONS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Fire Dept. Law Enforcement Commission 1 1 1 1 TOTAL COMMISSIONS 1 1 1 1 64 of 275 POLICE PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Dispatch-911 Calls 26,492 29,072 31,929 31,929 Patrol-Citations/Warnings Issued 6,575 10,768 11,845 11,845 Inv-Criminal Cases Filed w/ Prosecutor 106 75 110 110 Inv-Cases Investigated per Investigator 155 160 175 175 Inv-Total Cases Cleared 110 155 170 170 Records-Total Active Alarm Permits 133 166 200 200 Records-Open Records Requests 1,667 1,571 1,780 1,780 Crime Victim Liaison-Assigned Cases 40 200 225 225 Marshals Warrants Issued 2095 1650 2100 2100 Warrants Cleared 1448 1625 1800 1800 Animal Services 1070 925 1025 1025 Animals Taken In 329 325 325 325 Adoptions 284 300 300 300 Return to Owner 152 110 215 215 Transferred Out 91 75 80 80 Wildlife Release 93 55 85 85 Euthanized 65 of 275 POLICE Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $8,793,001 $8,980,659 $9,730,589 $10,485,486 Supplies 81,817 78,178 110,330 126,526 City Support Services 32,422 33,970 36,437 34,500 Utility Services 142,160 210,811 182,282 237,600 Operations Support 11,714 15,906 15,539 17,605 Staff Support 185,170 154,914 293,312 299,692 City Assistance 49,923 73,671 73,429 66,500 Professional Services 58,082 58,241 78,632 72,808 Maintenance Services 63,918 58,968 78,230 80,005 Rental/Leasing 0 0 0 550,000 Operating Equipment 292,746 269,074 381,268 426,641 Capital Outlay 244,451 298,643 576,893 872,450 Total $9,955,402 $10,233,034 $11,556,943 $13,269,814 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 14.8% from the FY 2022-23 year-end estimates. 5 school resource officers are added to the position, but due to the difficulty in hiring police officers they are added without funding in the budget. If hired, the contract with Schertz-Cibolo-Universal City ISD will be updated and funds will be added to the budget. The increase in the budget is due to the anticipated wage adjustments, the new lease/maintenance program to replace the body cameras, in-car cameras, and the TASERs that is estimated at $550,000 per year for 5 years, and an increase in vehicle replacement due to price increases for vehicles. 66 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 32 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ POLICE ====== Personnel Services 256-511110 Regular 5,797,035 5,741,342 6,141,427 4,895,758 6,183,048 6,747,673 ____________ 256-511120 Overtime 253,306 469,617 308,986 297,324 410,000 337,045 ____________ 256-511210 Longevity 108,667 117,790 109,633 110,690 109,633 105,612 ____________ 256-511220 Clothing Allowance 71,870 67,800 63,333 56,504 72,592 61,142 ____________ 256-511230 Certification Allowance 46,778 46,488 108,791 36,125 45,000 99,187 ____________ 256-511310 FICA - Employer 475,446 467,179 501,874 396,330 504,330 548,365 ____________ 256-511350 TMRS-Employer 1,043,504 1,036,236 1,085,487 824,150 1,176,466 1,209,376 ____________ 256-511410 Health-Employer 940,831 975,476 1,161,243 840,705 1,099,520 1,260,576 ____________ 256-511500 Workers' Compensation 55,564 58,733 118,511 110,411 130,000 116,510 ____________ TOTAL Personnel Services 8,793,001 8,980,659 9,599,285 7,567,996 9,730,589 10,485,486 Supplies 256-521000 Operating Supplies 44,995 29,137 52,796 14,986 52,585 64,001 ____________ 256-521100 Office Supplies 7,009 5,545 7,350 5,878 6,787 7,500 ____________ 256-521150 Child Safety Supplies 2,497 3,583 3,112 0 3,075 5,275 ____________ 256-521200 Medical/Chem Supplies 18,258 22,761 27,636 25,879 28,296 28,350 ____________ 256-521300 Motor Veh. Supplies 9,058 17,152 19,657 19,587 19,587 21,400 ____________ TOTAL Supplies 81,817 78,178 110,550 66,330 110,330 126,526 City Support Services 256-532500 City Insurance-Commercial 32,422 33,970 33,810 36,437 36,437 34,500 ____________ TOTAL City Support Services 32,422 33,970 33,810 36,437 36,437 34,500 Utility Services 256-533200 Electric Utility Service 24,460 34,186 28,812 25,909 27,922 29,400 ____________ 256-533410 Water Utility Service 6,026 6,026 14,700 5,490 13,631 15,000 ____________ 256-533500 Vehicle Fuel 111,674 170,599 258,720 115,721 140,730 193,200 ____________ TOTAL Utility Services 142,160 210,811 302,232 147,120 182,282 237,600 Operations Support 256-534100 Advertising 400 31 4,410 1,695 3,695 4,500 ____________ 256-534200 Printing & Binding 5,109 3,043 7,526 1,276 7,344 8,605 ____________ 256-534800 Temp Staff Services 6,205 12,832 4,500 1,800 4,500 4,500 ____________ TOTAL Operations Support 11,714 15,906 16,436 4,771 15,539 17,605 Staff Support 256-535100 Uniforms 63,056 52,890 94,465 47,478 87,687 64,439 ____________ 256-535200 Awards 14 5,349 0 0 0 0 ____________ 256-535210 Employee Recognition-Morale 4,023 3,020 9,114 7,418 9,224 10,000 ____________ 256-535300 Memberships 2,824 2,115 3,528 2,369 3,773 3,815 ____________ 256-535400 Publications 264 390 260 126 126 265 ____________ 256-535500 Training/Travel 110,132 89,450 163,667 67,241 165,873 217,174 ____________ 256-535500.T-Class Training 0 0 33,440 18,401 23,000 0 ____________ 256-535510 Meeting Expenses 4,857 1,700 3,920 1,359 3,629 4,000 ____________ TOTAL Staff Support 185,170 154,914 308,394 144,393 293,312 299,692 XXXXXXX 67 of 27567 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 33 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 256-537100 Medical Services 42,247 66,205 55,272 50,341 64,000 56,400 ____________ 256-537800 Community Outreach 7,676 7,466 9,898 5,850 9,429 10,100 ____________ TOTAL City Assistance 49,923 73,671 65,170 56,191 73,429 66,500 Professional Services 256-541300 Prof Services/Consulting 54,244 53,863 70,700 41,635 70,707 65,918 ____________ 256-541310 Contract Service - Crematory 513 1,053 980 702 869 1,000 ____________ 256-541700 Microchip Service 3,325 3,325 7,629 6,391 7,056 5,890 ____________ TOTAL Professional Services 58,082 58,241 79,309 48,728 78,632 72,808 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 256-551400 Minor & Other Equip Maint 1,315 4,246 4,900 3,483 5,371 5,000 ____________ 256-551700 Abatement/Lot Cleaning 10,828 872 4,900 0 4,500 5,000 ____________ 256-551800 Other Maintenance Agreements 0 775 809 0 809 825 ____________ 256-551810 Maintenance Agr. - Radios 51,775 53,075 67,796 28,965 67,550 69,180 ____________ TOTAL Maintenance Services 63,918 58,968 78,405 32,448 78,230 80,005 Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing 256-561200 Lease/Purchase Payments 0 0 0 0 0 550,000 ____________ TOTAL Rental/Leasing 0 0 0 0 0 550,000 Operating Equipment 256-571000 Furniture & Fixtures 5,728 13,586 13,693 4,959 9,188 10,920 ____________ 256-571200 Vehicles & Access. LESS $5,00 137,761 116,229 248,200 163,278 247,475 289,060 ____________ 256-571300 Computer & Periphe. < $5000 29,327 31,153 19,541 12,941 12,941 17,440 ____________ 256-571600 Donation-Expense 552 0 0 0 0 0 ____________ 256-571800 Equipment under $5,000 118,568 107,646 121,782 39,322 108,663 104,221 ____________ 256-571800.Operating Equipment CVE 810 460 4,900 32 3,000 5,000 ____________ TOTAL Operating Equipment 292,746 269,074 408,115 220,532 381,268 426,641 Capital Outlay 256-581200 Vehicles & Access. Over $5,00 158,300 293,253 498,139 107,006 403,979 693,000 ____________ 256-581300 Computer & Periphe. > $5,000 0 0 12,900 2,700 11,957 5,600 ____________ 256-581800 Equipment Over $5,000 86,151 5,390 241,400 151,957 160,957 173,850 ____________ TOTAL Capital Outlay 244,451 298,643 752,439 261,662 576,893 872,450 ________________________________________________________________________________________________________________________________________ TOTAL POLICE 9,955,402 10,233,034 11,754,146 8,586,608 11,556,943 13,269,814 XXXXXXX 68 of 27568 of 275 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION Schertz Fire Rescue is a full service fully paid life safety department that responds to all Fire, EMS, Technical Rescue, Hazardous Materials, any additional emergency service calls in the City of Schertz. In addition, these services are also provided to our Automatic and Mutual Aid partners of Cibolo along with the contracted areas of Guadalupe and Bexar Counties. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of State Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi-discipline specialized certifications. Schertz Fire Rescue has an active public education/fire prevention program that conducts building construction plans review, code enforcement, and fire inspections within the city. Fire and arson investigation services are maintained within the department as well as support any needs in Guadalupe County. GOALS AND OBJECTIVES • Perform comprehensive and excellent customer service • Deliver comprehensive safety services of the highest quality. o Respond to 90% of City within 5 minutes from time of dispatch. o Pre-fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained, and high performing work force. o Improve training opportunities and encourage involvement in specialized operations. o Build upon area-wide technical rescue, hazardous materials, and wildland strike teams. o Build and promote wellness and fitness initiatives • Provide high quality medical first responder service as part of an integrated emergency medical service. o Encourage advanced medical training and certifications. o Support emergency medical operations through interdepartmental cooperation. 69 of 275 FIRE RESCUE • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. o Semi-Annual inspects all schools and nursing homes. o Encourage public speaking for all firefighters. o Maintain safe construction and occupancy within the city through code enforcement. • Attract and maintain a qualified and diverse workforce. o Encourage diverse applicants through career fairs and public education. o Continue to apply for staffing grants through Department of Homeland Security. • Keep up with growth needs: Facilities, Apparatus, Equipment, Personnel ORGANIZATIONAL CHART FIRE RESCUE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Fire Chief 1 1 1 1 City Manager Fire Rescue 70 of 275 FIRE RESCUE Assistant Chief 1 1 1 1 Emergency Management Coordinator 1 1 1 1 Division Chief of Prevention (Fire Marshal) 1 1 1 1 Deputy Fire Marshal 1 1 1 1 Inspector 0 0 1 1 Division Chief of Training 0 0 1 1 Battalion Chief 4 4 3 3 Lieutenant 9 9 9 12 Fire Apparatus Operator 9 9 9 12 Firefighter 18 18 21 18 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 46 46 50 53 PERFORMANCE INDICATORS Input 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Number of Commercial Occupancies 1030 1050 1065 1100 Total staffing 46 46 50 54 Suppression staffing 39 39 42 45 Prevention staffing 2 2 3 3 Support staffing (command/training/admin) 5 5 5 5 Number of fire stations 3 3 3 3 Number of full-time engine companies 3 3 3 3 Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Number of incidents 4516 4516 4848 5187 71 of 275 FIRE RESCUE Unit Responses (# calls for all units responding to all emergencies) 5700 5700 6178 6720 Buildings preplan contacts Community Contact (citizen contact) 10000 10000 10656 11500 Fire Inspections Conducted 450 450 350 700 Plan Reviews Completed 260 260 340 400 Training Hours Provided 6144 6144 5320 6750 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Average Drive Time (Minutes) 5.70 5.70 5.70 5.65 % Drive Time < 5 Minutes 30% 30% 31% 31% % of Buildings Preplanned 100% 100% 100% 100% % Prevention Contacts 29% 29% 29% 29% Inspections per Inspector 262/233 262/233 100/250 150/300 Training Hours/Employee 205 205 220 235 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $5,703,001 $6,338,804 $6,164,965 $7,203,711 Supplies 11,647 21,950 21,312 24,412 Utility Services 86,881 121,405 116,500 132,240 Operations Support 375 2,352 4,436 4,436 Staff Support 174,585 161,975 221,490 245,174 City Assistance 21,575 9,198 40,227 30,000 Professional Services 73,052 43,634 70,000 70,000 Maintenance Services 53,861 56,863 82,950 119,743 Other Costs 6,895 66,977 50,000 10,000 Rental/Leasing 0 38,745 28,055 26,720 Operating Equipment 341,500 75,261 121,222 109,080 Capital Outlay 86,409 92,247 487,445 409,500 Total $6,559,780 $7,029,410 $7,408,602 $8,385,016 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 13.2% from the FY 2022-23 year-end estimate. This increase comes from adding 3 new captain positions, promoting 3 Firefighters to Fire Apparatus Operators (FAO) and from anticipated wage adjustments. 72 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 34 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ FIRE RESCUE =========== Personnel Services 257-511110 Regular 3,739,439 4,018,193 3,996,365 3,115,113 3,750,563 4,558,806 ____________ 257-511120 Overtime 341,523 526,827 420,793 524,390 575,000 448,925 ____________ 257-511210 Longevity 74,217 79,490 79,121 64,288 67,725 71,631 ____________ 257-511220 Clothing Allowance 13,356 13,968 14,340 10,998 13,902 13,443 ____________ 257-511230 Certification Allowance 19,705 20,595 59,298 20,100 23,525 55,439 ____________ 257-511310 FICA - Employer 308,626 337,665 347,780 268,759 338,950 391,955 ____________ 257-511350 TMRS-Employer 678,380 759,114 745,114 571,742 709,579 856,025 ____________ 257-511410 Health-Employer 496,330 549,182 651,601 450,338 629,229 706,575 ____________ 257-511500 Workers' Compensation 31,424 33,769 95,695 63,367 56,492 100,912 ____________ TOTAL Personnel Services 5,703,001 6,338,804 6,410,107 5,089,095 6,164,965 7,203,711 Supplies 257-521000 Operating Supplies 6,943 9,121 6,860 4,223 6,500 7,000 ____________ 257-521100 Office Supplies 1,739 1,948 3,332 2,419 3,332 4,000 ____________ 257-521200 Medical/Chem Supplies 2,447 9,484 10,736 1,161 9,500 10,736 ____________ 257-521300 Motor Veh. Supplies 349 276 980 920 980 1,500 ____________ 257-521600 Equip Maint Supplies 168 1,121 1,176 281 1,000 1,176 ____________ TOTAL Supplies 11,647 21,950 23,084 9,003 21,312 24,412 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 257-533100 Gas Utility Service 5,553 5,243 6,860 3,228 4,000 6,860 ____________ 257-533200 Electric Utility Service 24,659 29,946 24,500 19,352 24,500 28,000 ____________ 257-533320 Telephone/Air Cards 2,778 494 5,880 1,012 5,500 5,880 ____________ 257-533330 Telephone/Internet 556 5,486 0 3,543 5,000 0 ____________ 257-533410 Water Utility Service 8,943 9,408 9,800 8,539 12,500 11,500 ____________ 257-533500 Vehicle Fuel 44,393 70,828 98,000 47,535 65,000 80,000 ____________ TOTAL Utility Services 86,881 121,405 145,040 83,209 116,500 132,240 Operations Support 257-534200 Printing & Binding 375 2,352 4,436 131 4,436 4,436 ____________ TOTAL Operations Support 375 2,352 4,436 131 4,436 4,436 Staff Support 257-535100 Uniforms 88,976 72,326 127,913 65,919 127,000 125,000 ____________ 257-535210 Employee Recognition-Morale 4,035 5,658 4,606 4,600 6,000 7,500 ____________ 257-535300 Memberships 1,750 1,396 3,724 1,931 2,750 3,724 ____________ 257-535400 Publications 1,969 2,966 2,450 54 2,400 2,450 ____________ 257-535500 Training/Travel 66,845 72,761 73,500 44,261 72,000 91,500 ____________ 257-535510 Meeting Expenses 3,475 2,854 2,940 2,935 3,500 5,000 ____________ 257-535600 Professional Certification 7,535 4,013 7,840 6,972 7,840 10,000 ____________ TOTAL Staff Support 174,585 161,975 222,973 126,672 221,490 245,174 XXXXXXX 73 of 27573 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 35 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 257-537800 Community Outreach 21,575 9,198 40,227 22,979 40,227 30,000 ____________ TOTAL City Assistance 21,575 9,198 40,227 22,979 40,227 30,000 Professional Services 257-541300 Other Professional Services 73,052 43,634 72,328 27,954 70,000 70,000 ____________ TOTAL Professional Services 73,052 43,634 72,328 27,954 70,000 70,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 257-551400 Minor & Other Equip Maint ( 457) 0 1,470 214 1,250 750 ____________ 257-551800 Other maintenance agreement 27,234 43,472 39,200 27,587 39,200 75,795 ____________ 257-551810 Maintenance Agr. - Radios 12,320 13,020 18,698 10,180 18,000 18,698 ____________ 257-551900 Construction 14,764 371 24,500 0 24,500 24,500 ____________ TOTAL Maintenance Services 53,861 56,863 83,868 37,981 82,950 119,743 Other Costs 257-554200 Deployment-Reimb-TIFMAS 6,895 66,977 9,800 48,439 50,000 10,000 ____________ TOTAL Other Costs 6,895 66,977 9,800 48,439 50,000 10,000 Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing 257-561200 Lease/Purchase Payments 0 38,745 26,460 28,055 28,055 26,720 ____________ TOTAL Rental/Leasing 0 38,745 26,460 28,055 28,055 26,720 Operating Equipment 257-571000 Furniture & Fixtures 15,861 6,903 7,840 167 7,840 15,000 ____________ 257-571200 Vehicles & Access. LESS $5,00 76,281 10,645 16,990 7,548 16,500 9,800 ____________ 257-571300 Computer & Periphe. < $5000 15,961 4,059 10,182 609 10,182 7,840 ____________ 257-571310 Computer Software 11,894 4,420 7,840 1,836 3,000 7,840 ____________ 257-571400 Communication Equip LESS $500 158,950 8,561 9,800 3,678 9,800 9,800 ____________ 257-571600 Police/Fire/Medical Equipment 49,371 28,855 69,480 9,009 69,000 53,900 ____________ 257-571800 Equipment under $5,000 13,182 11,818 4,900 3,066 4,900 4,900 ____________ TOTAL Operating Equipment 341,500 75,261 127,032 25,914 121,222 109,080 Capital Outlay 257-581200 Vehicles & Access. Over $5,00 35,924 94,384 293,045 0 293,045 324,500 ____________ 257-581400 Communication Equip Over $500 163 0 95,904 5,065 95,900 55,000 ____________ 257-581600 Donation-Expense 457 ( 2,137) 1,000 0 0 0 ____________ 257-581800 Equipment Over $5,000 49,865 0 98,500 9,690 98,500 30,000 ____________ TOTAL Capital Outlay 86,409 92,247 488,449 14,755 487,445 409,500 ________________________________________________________________________________________________________________________________________ TOTAL FIRE RESCUE 6,559,780 7,029,410 7,653,804 5,514,188 7,408,602 8,385,016 XXXXXXX 74 of 27574 of 275 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to ensure consistency of the City’s adopted building codes and ordinances. Staff works closely with citizens, contractors, builders, developers, and other City Departments to assist in creating an attractive and safe community. GOALS AND OBJECTIVES • Strive to provide superior customer service through courteous and professional relationships with the community. • Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. • Promote and educate contractors and citizens on the CityView software which has streamlined the process and provides transparency on construction projects. • Continue to make website improvements to help educate the public on the permitting process, inspection process and online payment process. • Continue to provide a high level of professional services to the varied stakeholders served, including builders, developers, landowners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. • Promote continuous staff development and cross training to improve efficiency and customer service by increasing the technical knowl edge of staff. • Raise awareness of Building Safety Month through education and activities. 75 of 275 INSPECTIONS • Implement CityView Virtual Inspections which will improve the timeliness of some inspections and provide for better records. ACCOMPLISHMENTS • Successfully implemented CityView a new permitting/planning/Code Enforcement software which has improved the service to customers, transparency, and efficiency on all development projects. • Focus on training opportunities for staff. Staff attended various continuing education classes virtually related to building code regulations, the Master Exam Prep Class for Plumbing, Coaching and Teambuilding Skills for Managers and Supervisors, ADA Accessibility Training, various webinars for inspector training, and training. • Updated the website with the implementation of the CityView software related to permits, inspections, code complaints, and items related to construction projects. • Promoted the yearly program to raise awareness for Building Safety Month which included safety tips on the city social media site and an article in the Schertz Magazine as well as meet and greets at Lowe’s. • Implemented the new CityView customer portal which is a one stop shop for contractor and citizen communications for submitting permits, make payments, request online inspections. • Continued to provide flexibility in meeting types by offering in -person or virtual meetings through Microsoft Teams to continue daily business with contractors and developers. • Increased the use of the Residential Video Inspection Program which allows residents, contractors, and the city inspectors the ability to conduct virtual inspections on certain building projects. ORGANIZATIONAL CHART 76 of 275 INSPECTIONS INSPECTIONS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Dir. of Planning & Comm. Dev. 1 1 1 1 Administrative Assistant 1 1 1 1 Chief Building Official 1 1 1 1 Plans Examiner 1 1 2 2 Building Inspector 5 5 5 5 Permit Technician 2 2 3 3 Development Specialists 1 1 1 1 TOTAL POSITIONS 12 12 14 14 City Manager Duputy City Manager Planning & Community Development Planning & Zoning Inspections Neighborhood Services 77 of 275 INSPECTIONS PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget New Residential Construction 286 186 150 150 New Commercial Construction 15 23 16 16 Reroof Permits 302 533 400 400 Accessory/Temporary Building Permits 39 38 100 100 Deck/Patio Permits 105 96 190 190 Sign Permits 96 50 50 50 Other Permits 1,701 1,202 3,090 3,090 Mechanical Permits 688 566 500 500 Electric Permits 700 378 225 225 Plumbing Permits 1,122 437 750 750 Total Permit/License/Fee Revenue $1,960,572 $1,943,766 $2,571,494 $2,571,494 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Standard Inspections (i.e. framing) and Re- Inspections 12,538 10,809 13,302 12,000 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $884,169 $923,679 $1,012,201 $1,237,876 Supplies 2,548 2,116 3,228 4,560 Utility Services 5,659 6,385 6,000 7,200 Operations Support 176 31 833 850 Staff Support 20,210 20,765 45,497 49,025 Professional Services 32,988 57,900 58,000 70,000 Operating Equipment 1,202 571 10,005 900 Capital Outlay 27,381 0 43,750 0 Total $974,333 $1,011,446 $1,179,514 $1,370,411 78 of 275 INSPECTIONS PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 16.2% from the FY 2022-23 year-end estimate with the anticipated wage adjustments. 79 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 36 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ INSPECTIONS =========== Personnel Services 258-511110 Regular 609,349 629,928 735,923 562,207 691,390 847,516 ____________ 258-511120 Overtime 6,418 12,111 12,179 8,001 12,179 13,312 ____________ 258-511210 Longevity 11,506 11,692 11,710 11,888 11,888 13,075 ____________ 258-511230 Certification Allowance 1,781 2,700 2,116 2,685 2,210 2,738 ____________ 258-511310 FICA - Employer 46,519 48,098 58,249 43,155 54,902 67,021 ____________ 258-511350 TMRS-Employer 101,286 105,600 124,798 91,154 114,934 146,372 ____________ 258-511410 Health-Employer 105,488 111,534 144,722 89,454 121,327 145,728 ____________ 258-511500 Workers' Compensation 1,822 2,015 2,053 3,770 3,371 2,114 ____________ TOTAL Personnel Services 884,169 923,679 1,091,750 812,314 1,012,201 1,237,876 Supplies 258-521000 Operating Supplies 569 813 1,274 874 1,274 1,000 ____________ 258-521100 Office Supplies 1,034 820 582 343 582 2,400 ____________ 258-521300 Motor Vehicle Supplies 322 241 882 99 882 660 ____________ 258-521600 Equip Maint Supplies 623 242 490 475 490 500 ____________ TOTAL Supplies 2,548 2,116 3,228 1,791 3,228 4,560 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 258-533500 Vehicle Fuel 5,659 6,385 8,232 5,830 6,000 7,200 ____________ TOTAL Utility Services 5,659 6,385 8,232 5,830 6,000 7,200 Operations Support 258-534200 Printing & Binding 176 31 833 217 833 850 ____________ TOTAL Operations Support 176 31 833 217 833 850 Staff Support 258-535100 Uniforms 5,279 4,675 8,722 3,142 8,722 11,000 ____________ 258-535300 Memberships 285 280 750 50 750 725 ____________ 258-535400 Publications 2,225 2,128 2,352 599 2,352 2,400 ____________ 258-535500 Training/Travel Staff 7,965 9,718 26,935 10,662 26,935 33,000 ____________ 258-535510 Meeting Expenses 799 1,868 1,862 859 1,862 1,900 ____________ 258-535600 Professional Certification 3,657 2,096 4,876 1,598 4,876 0 ____________ TOTAL Staff Support 20,210 20,764 45,497 16,910 45,497 49,025 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ XXXXXXX 80 of 27580 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 37 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 258-541300 Other Consl/Prof Services 32,988 57,900 68,600 4,950 58,000 70,000 ____________ TOTAL Professional Services 32,988 57,900 68,600 4,950 58,000 70,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 258-571000 Furniture & Fixtures 1,202 571 6,407 7,005 7,005 900 ____________ 258-571300 Computer & Periphe. < $5,000 0 0 3,000 300 3,000 0 ____________ TOTAL Operating Equipment 1,202 571 9,407 7,305 10,005 900 Capital Outlay 258-581200 Vehicles & Access. Over $5,00 27,381 0 43,750 0 43,750 0 ____________ TOTAL Capital Outlay 27,381 0 43,750 0 43,750 0 ________________________________________________________________________________________________________________________________________ TOTAL INSPECTIONS 974,332 1,011,446 1,271,297 849,316 1,179,514 1,370,411 XXXXXXX 81 of 27581 of 275 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 259 Neighborhood Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Neighborhood Services Division works with the community to engage, educate, protect and promote the health, safety and keep Schertz a beautiful place to live. The Division is committed to providing outstanding service in order to help revitalize and enhance the community by performing inspections and providing services to create a sense of community and by promoting regular maintenance on residential and commercial properties. The Neighborhood Services Division – Environmental Health focuses on inspection services to promote public health and uses health safety best practices to ensure compliance with state and local health codes to include, but not limited to, food establishments, all public and semi-public aquatic facilities, and responds to complaints and concerns. GOALS AND OBJECTIVES • Build a sense of community by closing gaps between needs and resources. • Help increase a feeling of safety through proactive property maintenance inspections. • Fostering collaborative partnerships between neighbors through our Good Neighbor Program and practices. • Encourage and improve property maintenance in residential and commercial areas through proactive engagement. • Build additional service programs to support the community. • Work hand-in-hand with community stakeholders to increase and maintain a high quality of life by increasing our property maintenance program. • Provide and seek interdepartmental assistance to support the community needs working alongside Planning, Building Inspections, Public Works, Parks, Police and Library. • Seek grants to support community programs. 82 of 275 NEIGHBORHOOD SERVICES • Continue to work on promoting division programs through social media, community events and attending HOA meetings. ACCOMPLISHMENTS • Successfully worked with the Love Where You Live volunteers to help over 160 residents to remediate code violations. • Worked with Public Affairs to brand the Division and post programs on social media including reels and testimonial videos. • Attended public events such as Healthy Home event and Moving on Main to help build relationships with the community. • Connected residents with community resources for a major home repair. • Increased division presence in the community earning trust and improving our accessibility to support residents in property maintenance projects. • Created a community tool shed with the assistance of SACADA grant which added to the tool shed inventory. • Coordinated the Cibolo Creek Clean up event with other jurisdictions on removing over 20 tons of trash and debris from the watershed within our community. • Created the Graffiti Abatement Program (GAP) to address the increase of graffiti in our city. • Continue to collaborate with city departments on events to ensure the health and safety of food vendors and promote the Neighborhood Services Department. ORGANIZATIONAL CHART 83 of 275 NEIGHBORHOOD SERVICES NEIGHBORHOOD SERVICES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Neighborhood Services Manager 1 1 1 1 Neighborhood Services Specialists 0 0 1 1 Code Enforcement Officer 3 3 3 3 Sanitarian 1 1 1 1 TOTAL POSITIONS 5 5 6 6 City Manager Deputy City Manager Planning & Community Development Planning & Zoning Inspections Neighborhood Services 84 of 275 NEIGHBORHOOD SERVICES PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Code Enforcement Cases NA 3,002 3,400 3,800 Other Permit (food/foster/pool) NA 215 215 230 Health Inspections NA 265 280 290 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel NA $326,231 $371,966 $444,238 Supplies NA 4,568 9,289 9,950 Utility Services NA 4,853 6,000 6,500 Operations Support NA 31 1,500 1,700 Staff Support NA 14,051 29,061 33,100 Professional Services NA 0 1,225 2,450 Maintenance Services NA 9,025 24,700 30,000 Operating Equipment NA 1,159 6,456 450 Capital Outlay NA 0 76,000 0 Total NA $359,918 $526,197 $528,388 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 0.4% from the FY 2022-23 year-end estimate. Fewer capital purchases almost offset the anticipated wage adjustments. 85 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 38 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NEIGHBORHOOD SERVICES ===================== Personnel Services 259-511110 Regular 0 229,018 249,371 219,716 258,228 305,443 ____________ 259-511120 Overtime 0 2,535 6,910 4,399 6,910 7,778 ____________ 259-511210 Longevity 0 1,480 1,886 2,145 2,145 1,896 ____________ 259-511220 Clothing Allowance 0 1,469 0 0 0 0 ____________ 259-511230 Certification Allowance 0 2,025 1,445 1,775 1,950 1,445 ____________ 259-511310 FICA - Employer 0 17,387 20,280 16,807 20,596 24,173 ____________ 259-511350 TMRS-Employer 0 41,502 43,450 34,888 43,118 52,794 ____________ 259-511410 Health-Employer 0 29,506 43,891 28,626 36,827 49,677 ____________ 259-511500 Worker' Compensation 0 1,310 970 2,192 2,192 1,032 ____________ TOTAL Personnel Services 0 326,231 368,203 310,546 371,966 444,238 Supplies 259-521000 Operating Supplies 0 1,027 873 589 1,023 1,300 ____________ 259-521040 Operating Supplies-Creek Clea 0 0 5,375 4,746 5,375 5,500 ____________ 259-521100 Office Supplies 0 976 930 152 980 1,200 ____________ 259-521300 Motor Vehicle Supplies 0 447 1,176 57 1,176 850 ____________ 259-521600 Equip Maint Supplies 0 2,118 735 385 735 1,100 ____________ TOTAL Supplies 0 4,568 9,089 5,929 9,289 9,950 Utility Services 259-533500 Vehicle Fuel 0 4,853 8,624 3,801 6,000 6,500 ____________ TOTAL Utility Services 0 4,853 8,624 3,801 6,000 6,500 Operations Support 259-534200 Printing & Binding 0 31 3,351 93 1,500 1,700 ____________ TOTAL Operations Support 0 31 3,351 93 1,500 1,700 Staff Support 259-535100 Uniforms 0 5,053 6,076 3,310 6,076 7,300 ____________ 259-535300 Memberships 0 275 441 400 441 1,100 ____________ 259-535400 Publications 0 0 980 248 980 1,200 ____________ 259-535500 Training/Travel 0 6,818 16,319 10,008 18,719 22,500 ____________ 259-535510 Meeting Expenses 0 947 980 421 980 1,000 ____________ 259-535600 Professional Certification 0 958 1,865 553 1,865 0 ____________ TOTAL Staff Support 0 14,051 26,661 14,940 29,061 33,100 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ XXXXXXX 86 of 27586 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 39 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 259-541300 Other Consl/Prof Services 0 0 2,450 0 1,225 2,450 ____________ TOTAL Professional Services 0 0 2,450 0 1,225 2,450 Maintenance Services 259-551700 Abatement/Lot Cleaning 0 9,025 14,700 2,214 14,700 15,000 ____________ 259-551750 Abatement-Graffiti 0 0 10,000 7,367 10,000 15,000 ____________ TOTAL Maintenance Services 0 9,025 24,700 9,581 24,700 30,000 Operating Equipment 259-571000 Furniture & Fixtures < $5,000 0 285 2,869 2,922 2,922 450 ____________ 259-571300 Computer & Periphe. < $5,000 0 0 3,550 3,534 3,534 0 ____________ 259-571800 Equipment Less $5,000 0 874 0 0 0 0 ____________ TOTAL Operating Equipment 0 1,159 6,419 6,456 6,456 450 Capital Outlay 259-581200 Vehicles & Access. Over $5,00 0 0 76,000 0 76,000 0 ____________ TOTAL Capital Outlay 0 0 76,000 0 76,000 0 ________________________________________________________________________________________________________________________________________ TOTAL NEIGHBORHOOD SERVICES 0 359,918 525,496 351,347 526,197 528,388 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC SAFETY 17,489,515 18,633,808 21,204,743 15,301,459 20,671,256 23,553,629 XXXXXXX 87 of 27587 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Street Division provides high quality essential services in design, construction, inspection, and renovation of streets to provide safe and sustainable transportation infrastructure. The Streets division’s service-oriented focus is to offer innovative customer service while being fiscally sustainable, the division evaluates affordable and efficient options for providing street maintenance service, including support for community service opportunities. GOALS AND OBJECTIVES • Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. • Plan, design, construct, inspect, operate, and maintain traffic functions including traffic control devices, crosswalk signals, street resurfacing and rehabilitation, streetlights, street signs, street sweeping and street pavement markings. • Emphasize safety to reduce preventable accidents. • Provide proactive services such as traffic counts and speed information on specific streets as requested to improve community traffic conditions and safety. • Develop and execute a systems management approach to street maintenance plans, pothole patching, crack sealing, and sidewalk repair/construction. 88 of 275 PUBLIC WORKS-STREETS ORGANIZATIONAL CHART STREETS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 Assistant Director 1 1 1 0 Streets/Drainage Manager 1 1 1 1 Street Superintendent 1 1 1 1 Street Supervisor 1 1 1 1 Street Worker II 5 5 5 5 Street Worker I 7 7 7 7 Traffic Signal & Sign Technician 2 2 2 2 TOTAL POSITIONS 17 17 17 16 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Street Sweeping hours 2173 1624 1900 1900 Number of signs produced 1207 1100 1100 1250 Quantity of asphalt purchased (tons) 482 1565 500 1600 Special projects (Hours) 1433 692 700 750 City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 89 of 275 PUBLIC WORKS-STREETS Street centerline miles 165 172 180 185 Efficiency 2020-21 Actual 2020-21 Actual 2021-22 Estimate 2023-24 Budget Annual cost to operate street sweepers (operators and fuel) 120,500 120,500 125,000 135,000 Cost per ton of asphalt 45 45 65 75 Approved daily budget expenditures for operation 5,583 5,583 8,165 9,630 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Hours spent on roadway maintenance 3788 4757 2400 5000 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $815,232 $815,232 $1,012,792 $1,107,287 Supplies 100,222 100,222 157,950 178,850 City Support 133 133 6,000 5,880 Utility Services 188,189 188,189 195,000 196,000 Staff Support 18,944 18,944 22,200 22,050 Professional Services 12,495 12,495 16,000 30,380 Maintenance Services 213,778 213,778 485,500 725,790 Rental/Leasing 2,612 2,612 5,000 4,900 Operating Equipment 30,581 30,581 6,000 6,370 Capital Outlay 31,623 31,623 160,975 310,000 Total $1,413,809 $1,413,809 $2,067,417 $2,587,507 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 25.2% from the FY 2022-23 year-end estimate. Personnel increases with anticipated wage adjustments while staff has engaged contractors to resurface streets for the nex t year. Also being purchased is a asphalt lay down machine and a new truck. 90 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 40 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ STREETS ======= Personnel Services 359-511110 Regular 513,176 619,433 712,687 505,044 615,450 757,045 ____________ 359-511120 Overtime 15,870 16,292 18,192 13,694 18,192 18,717 ____________ 359-511210 Longevity 12,628 18,070 18,628 19,979 18,341 14,068 ____________ 359-511230 Certification Allowance 1,985 3,116 2,873 2,416 2,835 1,724 ____________ 359-511310 FICA - Employer 40,486 48,988 56,290 40,770 50,094 59,273 ____________ 359-511350 TMRS-Employer 90,140 107,865 123,059 83,625 104,869 132,016 ____________ 359-511410 Health-Employer 119,622 130,197 152,310 101,643 137,108 167,787 ____________ 359-511500 Workers' Compensation 21,325 23,541 23,248 44,047 39,381 22,596 ____________ TOTAL Personnel Services 815,232 967,503 1,107,287 811,218 986,270 1,173,226 Supplies 359-521000 Operating Supplies 3,791 3,650 3,675 1,673 3,675 3,900 ____________ 359-521050 Operating Supplies-Sign 27,714 47,361 58,800 22,665 58,800 85,000 ____________ 359-521052 Operating Supplies-Dept Sign 0 4,991 9,800 1,310 9,800 10,780 ____________ 359-521055 Operating Supplies-StreetMain 65,470 66,131 88,200 62,478 88,200 105,750 ____________ 359-521100 Office Supplies 179 818 3,675 1,843 3,675 3,675 ____________ 359-521200 Medical/Chem Supplies 1,980 1,725 4,900 2,964 4,900 6,900 ____________ 359-521300 Motor Veh. Supplies 1,087 2,557 9,800 4,689 9,800 10,000 ____________ TOTAL Supplies 100,222 127,233 178,850 97,621 178,850 226,005 City Support Services 359-532800 EMPLOYEE APPRECIATION EVENTS 133 3,772 5,880 2,305 5,880 6,500 ____________ TOTAL City Support Services 133 3,772 5,880 2,305 5,880 6,500 Utility Services 359-533200 Electric Utility Service 149,738 174,545 137,200 126,263 175,000 192,500 ____________ 359-533410 Water Utility Service 144 0 0 0 0 0 ____________ 359-533500 Vehicle Fuel 38,307 56,267 58,800 34,637 58,800 60,000 ____________ TOTAL Utility Services 188,189 230,811 196,000 160,900 233,800 252,500 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 359-535100 Uniforms 12,447 12,841 14,210 7,349 14,210 11,400 ____________ 359-535500 Training/Travel 5,279 10,736 7,840 5,550 7,840 10,500 ____________ 359-535510 Meeting Expenses 1,141 414 0 0 0 500 ____________ 359-535600 Professional Certification 77 0 0 0 0 0 ____________ TOTAL Staff Support 18,944 23,991 22,050 12,898 22,050 22,400 XXXXXXX 91 of 27591 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 41 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 359-541310 Contractual Services 12,495 49,232 30,380 2,535 30,380 30,380 ____________ TOTAL Professional Services 12,495 49,232 30,380 2,535 30,380 30,380 Maintenance Services 359-551400 Minor & Other Equip Maint 316 0 490 47 490 1,250 ____________ 359-551600 Outsourced Street Maintenance 213,462 238,256 642,000 502 642,000 650,000 ____________ 359-551650 Sidewalk Maintenance 0 85,928 83,300 19,680 83,300 90,000 ____________ TOTAL Maintenance Services 213,778 324,184 725,790 20,229 725,790 741,250 Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing 359-561100 Rental-Equipment 2,612 4,285 4,900 848 4,900 6,000 ____________ TOTAL Rental/Leasing 2,612 4,285 4,900 848 4,900 6,000 Operating Equipment 359-571000 Furniture & Fixtures 236 112 1,470 0 1,470 2,000 ____________ 359-571200 Vehicles & Access under $5,00 1,190 0 0 0 0 0 ____________ 359-571750 Street Crossing Minor Imprvmn 22,517 28,337 0 12,415 12,415 0 ____________ 359-571800 Equipment under $5,000 6,638 7,098 4,900 1,611 4,900 4,900 ____________ TOTAL Operating Equipment 30,581 35,547 6,370 14,026 18,785 6,900 Capital Outlay 359-581200 Vehicles & Access. Over $5,00 31,623 0 51,250 0 75,000 0 ____________ 359-581800 Equipment Over $5,000 0 160,045 258,750 275,245 280,000 255,000 ____________ TOTAL Capital Outlay 31,623 160,045 310,000 275,245 355,000 255,000 ________________________________________________________________________________________________________________________________________ TOTAL STREETS 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC ENVIRONMENT 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 XXXXXXX 92 of 27592 of 275 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 438 acres of park land , to include the maintenance of municipal facilities, creek ways, swimming pools, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community-wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages t he contracts with the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pool at Pickrell Park. GOALS AND OBJECTIVES • Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the on-going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. • Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities , and municipal buildings. • Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high-quality parks and recreational facilities, swimming pools, and senior center. 93 of 275 PARKS, RECREATION AND COMMUNITY SERVICES • Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult-oriented sports opportunities. • Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director of Parks, Recreation & Community Services 1 1 1 1 Administrative Assistant 1 1 1 1 Recreation Coordinator 0 0 1 1 Parks Manager 1 1 1 1 Park Maintenance Crew Supervisor 1 1 1 1 Park Maintenance Technician I 5 5 8 8 Park Worker I, Part Time 1 1 1 1 Seasonal Park Workers 1 1 1 1 Recreation Manager 1 1 1 1 Recreation Specialist 1 1 1 1 TOTAL POSITIONS 13 13 17 17 City Manager Assistant City Manager Development Parks, Recreation, and Community Services Pools Event Facilities 94 of 275 PARKS, RECREATION AND COMMUNITY SERVICES PERFORMANCE INDICATORS Workload/Outputs 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Total Acres of Park Land Managed 425.31 425.31 438.97 438.97 Total Acres of City Campuses Managed 36.03 36.03 36.03 36.03 Total Acres of Land Managed Per FTE 76.89 76.89 79.17 79.17 Total Miles of Trails Managed 25 25 25 25.6 Special Events, Programs & Parades 50 49 81 100 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Acres of Contractual Mowing 119.40 123.09 123.09 123.09 Acres of Athletic Association Maintenance 70.02 70.02 70.02 70.02 Hours of Volunteer Service 800 500 543 500 Hours of Athletic Association Service 1,200 1,200 1,200 1,200 Effectiveness 2020-21 Actual 2021-22 actual 2022-23 Estimate 2023-24 Budget Cost Benefit for Athletic Association Field Maintenance $550,000 $550,000 $550,000 $550,000 Cost Benefit for Volunteer Hours $12,000 $12,000 $12,000 $12,000 Special Event Attendance 15,000 23,000 25,847 26,000 Program Participants 370 370 859 1,000 League Participants 320 320 461 500 Youth Sports Registrations (BVYA & SYSA) 3,800 3,800 3,800 3,800 Budget 2020-21 Actual 2020-21 Actual 2021-22 Estimate 2022-23 Budget Personnel $669,997 $729,138 $986,615 $1,112,260 Supplies 122,154 98,309 122,268 94,680 City Support Services 153,879 167,763 194,664 194,300 Utility Services 260,988 246,900 250,880 276,000 Operations Support 1,049 1,044 980 1,000 95 of 275 PARKS, RECREATION AND COMMUNITY SERVICES Staff Support 15,958 18,938 23,638 25,819 Professional Services 146,145 149,267 214,107 194,987 Maintenance Services 76,649 12,985 13,785 17,400 Rental/Leasing 10,038 7,007 9,800 10,000 Operating Equipment 52,345 33,792 72,715 73,015 Capital Outlay 152,667 128,377 478,154 385,000 Total $1,661,869 $1,593,522 $2,367,606 $2,384,461 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 0.7% from the FY 2022-23 year-end estimate. Personnel increases from the anticipated wage adjustment is mostly offset by fewer park improvements with the completion of existing projects. 96 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 42 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PARKS ===== Personnel Services 460-511110 Regular 440,047 478,242 632,489 520,795 645,083 718,635 ____________ 460-511120 Overtime 19,562 22,929 26,866 21,200 26,000 28,495 ____________ 460-511210 Longevity 3,208 5,140 2,318 3,560 3,560 3,662 ____________ 460-511230 Certification Allowance 4,337 6,243 4,740 4,039 4,133 6,291 ____________ 460-511310 FICA - Employer 34,462 37,932 50,973 40,771 51,926 57,905 ____________ 460-511350 TMRS-Employer 74,854 83,669 106,803 83,826 108,706 123,776 ____________ 460-511410 Health-Employer 88,767 89,582 143,450 100,199 138,173 165,332 ____________ 460-511500 Workers' Compensation 4,760 5,400 8,173 10,076 9,034 8,164 ____________ TOTAL Personnel Services 669,997 729,138 975,812 784,466 986,615 1,112,260 Supplies 460-521000 Operating Supplies 34,029 33,037 32,095 29,612 41,000 34,000 ____________ 460-521100 Office Supplies 2,038 2,078 1,470 2,241 2,500 3,000 ____________ 460-521200 Medical/Chem Supplies 3,254 6,194 4,018 3,638 4,018 6,500 ____________ 460-521300 Motor Vehicle Supplies 532 1,381 490 1,061 1,380 1,500 ____________ 460-521310 Landscaping Supplies-Parks 38,610 21,887 18,130 18,311 18,130 26,180 ____________ 460-521315 Landscaping Supplies-Campus 32,273 28,328 22,050 14,855 22,050 14,000 ____________ 460-521400 Plumbing Supplies 11,208 5,007 32,700 4,845 32,700 9,000 ____________ 460-521610 Building Maintenance Supplies 211 397 490 302 490 500 ____________ TOTAL Supplies 122,154 98,309 111,443 74,865 122,268 94,680 City Support Services 460-532601 Holidazzle 54,351 34,137 34,300 35,435 35,435 36,000 ____________ 460-532604 4th of July Jubilee 47,254 42,445 34,300 33,694 45,000 45,000 ____________ 460-532619 Schertz Young Leaders 2,142 7,411 9,800 6,832 6,699 10,000 ____________ 460-532620 Sweetheart Scholarships 4,000 4,500 4,410 2,094 8,500 3,000 ____________ 460-532626 Other Events 25,370 65,872 76,578 70,490 78,000 78,000 ____________ 460-532629 MOVING ON MAIN 13,964 10,519 11,760 11,920 12,030 12,300 ____________ 460-532800 Music, Movies in the Park 6,798 2,880 9,800 5,102 9,000 10,000 ____________ TOTAL City Support Services 153,879 167,763 180,948 165,567 194,664 194,300 Utility Services 460-533200 Electric Utility Service 74,419 86,562 74,480 62,354 74,480 76,000 ____________ 460-533410 Water Utility Service 174,257 137,702 156,800 135,889 156,800 175,000 ____________ 460-533500 Vehicle Fuel 12,312 22,637 19,600 15,689 19,600 25,000 ____________ TOTAL Utility Services 260,988 246,900 250,880 213,932 250,880 276,000 Operations Support 460-534100 Advertising 927 831 980 705 980 1,000 ____________ 460-534800 Temporary Empl. Services 123 213 980 0 0 0 ____________ TOTAL Operations Support 1,049 1,044 1,960 705 980 1,000 XXXXXXX 97 of 27597 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 43 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Staff Support 460-535100 Uniforms 7,519 6,983 7,051 7,304 7,304 9,565 ____________ 460-535300 Memberships 1,864 1,913 1,593 2,023 2,023 1,632 ____________ 460-535500 Training/Travel 5,401 9,003 9,800 12,811 12,811 13,122 ____________ 460-535510 Meeting Expenses 1,175 1,039 833 1,422 1,500 1,500 ____________ TOTAL Staff Support 15,958 18,938 19,277 23,561 23,638 25,819 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 460-541300 Other Consl/Prof Services 26,913 11,606 5,880 22,694 25,000 5,880 ____________ 460-541310 Contract Services 119,233 137,661 189,107 37,683 189,107 189,107 ____________ TOTAL Professional Services 146,145 149,267 194,987 60,377 214,107 194,987 Maintenance Services 460-551100 Building Maintenance 14,443 2,366 2,450 2,330 2,450 2,500 ____________ 460-551400 Minor & Other Equip Maint 7,373 4,674 4,900 4,965 4,965 5,000 ____________ 460-551600 Street Maintenance Materials 51,183 0 0 0 0 0 ____________ 460-551618 Veteran's Memorial Maint. 3,650 3,199 3,920 2,904 3,920 7,400 ____________ 460-551710 Landscaping 0 2,746 2,450 2,071 2,450 2,500 ____________ TOTAL Maintenance Services 76,649 12,985 13,720 12,270 13,785 17,400 Rental/Leasing 460-561100 Rental-Equipment 10,038 7,007 9,800 7,236 9,800 10,000 ____________ TOTAL Rental/Leasing 10,038 7,007 9,800 7,236 9,800 10,000 Operating Equipment 460-571700 Improvements under $5,000 39,194 24,368 58,015 44,696 58,015 58,015 ____________ 460-571800 Equipment under $5,000 13,151 9,425 14,700 6,228 14,700 15,000 ____________ TOTAL Operating Equipment 52,345 33,792 72,715 50,924 72,715 73,015 Capital Outlay 460-581200 Vehicles & Access. Over $5,00 0 0 87,500 29,990 87,500 120,000 ____________ 460-581700 Improvements Over $5,000 141,028 118,347 376,115 48,071 375,115 250,000 ____________ 460-581800 Equipment Over $5,000 11,639 10,030 17,000 15,539 15,539 15,000 ____________ TOTAL Capital Outlay 152,667 128,377 480,615 93,600 478,154 385,000 ________________________________________________________________________________________________________________________________________ TOTAL PARKS 1,661,869 1,593,522 2,312,157 1,487,503 2,367,606 2,384,461 XXXXXXX 98 of 27598 of 275 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. • Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. • Incorporate management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health/well-being programming and provide year-round access to same. ORGANIZATIONAL CHART 99 of 275 POOL PERFORMANCE INDICATORS Workload/Outputs 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue per year Outdoor Pools $28,275 $25,000 $25,000 $28,500 Days open per year Outdoor Pools 72 72 72 72 Daily Admissions Pickrell Pool $21,545 $22,024 $22,024 $22,000 Total Attendance Pickrell Pool 9,736 11,651 11,651 11,000 Season Pool Pass Sales $6,730 $6,495 $6,495 $4,000 Total Attendance Schertz Aquatics Ctr 78,000 78,000 78,000 78,000 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Cost per resident for Pool Operations $14.25 $14.25 $14.25 $13.16 (Includes Schertz Aquatics Center Budget 2020-21 Actual 2021-22 Actual 2021-22 Estimate 2022-23 Budget Supplies $23,107 $27,389 $27,350 $27,000 Utility Services 22,616 24,788 24,700 25,500 Maintenance Services 490,950 537,096 542,052 542,052 Total $536,674 $589,274 $594,102 $594,552 PROGRAM JUSTIFICATION AND ANALYSIS City Manager Assistant City Manager Development Parks, Recreation, and Community Services Pools Event Facilities 100 of 275 POOL The FY 2023-24 Budget will remain at the same level with no change in operations. 101 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 44 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SWIM POOL ========= Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies 463-521000 Operating Supplies 3,806 5,491 4,410 4,198 4,410 5,000 ____________ 463-521200 Chem/Med/Lab Supplies 17,459 20,092 17,640 6,629 20,000 19,000 ____________ 463-521600 Equip Maint Supplies 1,842 1,805 2,940 649 2,940 3,000 ____________ TOTAL Supplies 23,107 27,389 24,990 11,476 27,350 27,000 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 463-533200 Electric Utility Service 14,916 17,093 9,800 9,777 17,000 18,000 ____________ 463-533410 Water Utility Service 7,701 7,695 6,370 5,636 7,700 7,500 ____________ TOTAL Utility Services 22,616 24,788 16,170 15,413 24,700 25,500 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 463-551100 Building Maintenance ( 2) 0 0 0 0 0 ____________ 463-551400 Minor & Other Equip Maint 9,418 7,289 9,800 5,385 9,800 9,800 ____________ 463-551700 Contract Maintenance 481,534 529,807 529,864 284,983 532,252 532,252 ____________ TOTAL Maintenance Services 490,950 537,096 539,664 290,368 542,052 542,052 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL SWIM POOL 536,674 589,274 580,824 317,257 594,102 594,552 XXXXXXX 102 of 275102 of 275 DEPARTMENT: PARKS AND RECREATION DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Parks and Recreation, Event Facilities provides a place where guests can celebrate life events such as social or cultural activities. The Event Facilities are centrally located in Schertz for businesses and other organizations to hold meetings, training, and/or other specialized events. This department handles all aspects of event rental, and in cooperation with other department’s plans, coordinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES • Promotes community involvement by attracting public events such as fundraisers, tradeshows/conventions, and performing arts events. • Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. • Promotes relationships with surrounding cities, businesses, organizations, and citizens by offering audio/video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. ORGANIZATIONAL CHART 103 of 275 EVENT FACILITIES EVENT FACILITIES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Civic Center Manager 1 1 1 1 Civic and Community Centers Coordinator 1 1 1 1 Event Attendant 2 2 4 4 P/T Event Attendant 2 2 1 1 TOTAL POSITIONS 6 6 7 7 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Number of events booked 837 808 1020 1100 Number of events cancelled 128 137 200 150 Number of facility tours 250 300 300 300 Number of web inquiries answered 126 209 300 150 City Manager Assistant City Manager Parks & Recreation Pools Event Facilities 104 of 275 EVENT FACILITIES 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Revenue 198.771 422,262 390.000 300,000 Comp’d Value 55,000 123,000 38,000 30,000 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Tradeshows/conventions 9 11 15 17 Customer satisfaction Rating 95% 95% 90% 100% 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel Services $216,037 $320,975 $397,610 $421,581 Supplies 5,606 4,361 4,236 4,410 Utility Services 40,363 47,276 63,394 65,779 Operations Support 30,114 2,789 20,000 6,650 Staff Support 2,362 2,894 5,139 5,191 Professional Services 907 0 0 0 Maintenance Services 5,641 4,173 2,450 2,450 Operating Equipment 6,745 12,532 10,780 10,780 Total $307,775 $395,000 $503,609 $576,841 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 14.5% from the FY 2022-23 year-end estimate for the anticipated wage adjustments. 105 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 45 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ EVENT FACILITIES ================ Personnel Services 464-511110 Regular 155,721 222,924 261,922 225,592 277,239 291,357 ____________ 464-511120 Overtime 790 5,585 5,558 4,375 5,558 5,884 ____________ 464-511210 Longevity 3,467 3,979 6,301 7,033 6,571 6,472 ____________ 464-511230 Certification Allowance 0 0 0 50 0 0 ____________ 464-511310 FICA - Employer 12,178 17,430 20,926 17,909 22,137 23,215 ____________ 464-511350 TMRS-Employer 24,664 37,836 44,834 44,056 46,342 50,701 ____________ 464-511410 Health-Employer 18,940 32,929 37,030 28,578 39,275 39,882 ____________ 464-511500 Workers' Compensation 277 291 4,012 548 488 4,070 ____________ TOTAL Personnel Services 216,037 320,975 380,583 328,142 397,610 421,581 Supplies 464-521000 Operating Supplies 4,814 3,419 3,136 1,313 3,136 3,136 ____________ 464-521050 Ancillary Products 166 375 490 435 450 490 ____________ 464-521100 Office Supplies 626 567 784 550 650 784 ____________ TOTAL Supplies 5,606 4,361 4,410 2,298 4,236 4,410 Utility Services 464-533100 Gas Utility Service 696 1,209 1,058 999 1,394 1,058 ____________ 464-533200 Electric Utility Service 32,673 40,169 39,200 44,620 50,000 55,000 ____________ 464-533410 Water Utility Service 6,429 4,800 6,860 7,552 11,000 8,721 ____________ 464-533500 Vehicle Fuel 565 1,099 1,470 763 1,000 1,000 ____________ TOTAL Utility Services 40,363 47,276 48,588 53,935 63,394 65,779 Operations Support 464-534100 Advertising 989 1,409 3,920 0 1,000 1,000 ____________ 464-534200 Printing & Binding 1,527 182 1,470 31 500 500 ____________ 464-534550 Business Meetings/Networking 0 0 108 0 500 150 ____________ 464-534800 Temporary Empl. Services 27,599 1,199 9,800 14,953 18,000 5,000 ____________ TOTAL Operations Support 30,114 2,789 15,298 14,984 20,000 6,650 Staff Support 464-535100 Uniforms 462 1,039 1,470 1,782 1,800 1,500 ____________ 464-535300 Memberships 243 249 270 294 294 500 ____________ 464-535500 Training/Travel 1,478 1,450 2,891 391 2,800 2,891 ____________ 464-535510 Meeting Expenses 179 156 245 168 245 300 ____________ TOTAL Staff Support 2,362 2,894 4,876 2,635 5,139 5,191 Professional Services 464-541300 Professional Services 907 0 0 0 0 0 ____________ TOTAL Professional Services 907 0 0 0 0 0 XXXXXXX 106 of 275106 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 46 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services 464-551800 Other Maintenance Agreements 5,641 4,173 2,450 0 2,450 2,450 ____________ TOTAL Maintenance Services 5,641 4,173 2,450 0 2,450 2,450 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 464-571000 Furniture and Fixtures < $500 1,014 1,682 980 281 980 980 ____________ 464-571401 Audio/Visual Equipment 264 0 0 0 0 0 ____________ 464-571500 Operating Equipment <$5,000 5,467 10,849 9,800 3,843 9,800 9,800 ____________ TOTAL Operating Equipment 6,745 12,532 10,780 4,124 10,780 10,780 Capital Outlay 464-581200 Vehicles & Access. Over $5,00 0 0 0 0 0 60,000 ____________ TOTAL Capital Outlay 0 0 0 0 0 60,000 ________________________________________________________________________________________________________________________________________ TOTAL EVENT FACILITIES 307,775 395,000 466,985 406,118 503,609 576,841 XXXXXXX 107 of 275107 of 275 DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Public Library: • Supports life-long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Encourages the love of reading and learning by providing story time, special event programs, and various other literacy-based programs for infants, children and teens; • Enriches the lives of adults by providing instructional and recreational programming in high-interest areas such as Internet usage, computer software, e- readers and other personal digital devices, health and fitness, financial planning, crafts, and book clubs; • Provides public access to technology including computers, the Internet, wi-fi and printers, as well as to online employment, business and educational resources; • Provides answers and information to telephone, email, online chat, and in-person queries; • Provides meeting and study space to individuals and community groups; • Provides community outreach for underserved local residents through special programs, and • Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in PLAN (Partners Library Action Network), a non-profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library’s primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. 2023-24 GOALS • Every year the library pursues the following goals: o Improve the collection and acceptable items-to-customer ratio by adding titles in a variety of formats. Focus will continue to be on collections with high turnover rates, e.g., bestsellers, DVDs, graphic novels, beginning readers, etc., with an additional focus in FY24 on providing new types of circulating items, e.g., games, activity kits, and read-along audiobooks. 108 of 275 LIBRARY o Weed the collection according to schedule in order to enhance and update collections. o Review and update policies and procedures with an eye toward providing excellent customer-focused service, inclusion, and efficiency in service delivery. • Specific goals for FY23-24: o Complete full implementation of in-house laptop circulation program. o Upgrade catalog search station hardware. o Purchase additional mobile hot spots to expand hot spot circulation program. o Replace classroom all-in-one computers with new laptops. o Add additional fitness and wellness classes to the adult programming schedule. o Add additional literacy-based and/or STEAM programs for youth and teens to the youth programming schedule. o Add additional ESL courses throughout the year. o Continue working on the home-bound initiative with Neighborhood Services. o Establish a core collection of circulating Experience Kits for adults and youth. o Work with IT to research and install a public address system to ensure a smoother deployment of emergency preparedness procedures. o Purchase an interactive computer table to engage youth in educational, multi-player games. o Improve web site navigation and organization for increased engagement and a better user experience. 2022-23 HIGHLIGHTS AND ACCOMPLISHMENTS Received Texas Municipal Library Directors 2022 Achievement in Excellence Award for demonstrating consistent excellence and outstanding contributions to public library services within our community. Out of 518 Texas public libraries, only 73 received this award. Operations and Collections • Added approximately 9,000 new and replacement items to library’s physical collections and withdrew more than 3,000 dated, worn, lost and damaged items from library’s physical collections. • Became an Affiliate Library with Family Search for genealogy research. • Established new core collection of 200 Read-Along audiobooks for children. • Transitioned in-house use board game collection to a circulating collection. 109 of 275 LIBRARY • Completed upgrade of PC reservation system to CloudNine for more streamlined patron and guest access to public computers. • Re-established circulating mobile hot spot program. • Added Weiss Financial to our electronic resources. Programming Programming in FY23 saw a complete return to in-person programming. • More than 7,600 people attended 334 programs in the first half of FY2023, a 34% increase in attendance over the same timeframe in FY22. Programs included weekly story times, outreach events, health programs, STEM and game programs, genealogy presentations, retirement planning presentations, book clubs, craft sessions, poetry programs, seasonal reading programs, tech help, and tech demonstration programs. • Tech Help by Appointment program implemented June 2023. • Began offering weekly math and reading tutoring with the support of certified teacher volunteers. • Created a revised/simpler summer reading program for Schertz Area Sr. Center and Forest Ridge Assisted Living Community • Offered 2 8-week sessions of ESL classes. • Added strength training and Mindfulness Meditation programs to adult wellness programming. • Implemented passive programming called Spice Up Your Life kits that contain a small amount of the monthly spice, three recipes, and information about the spice. Outreach and Partnerships • Continued to partner with the Texas State Library to provide service as a Texas Talking Books Program Demo Library. • Continued to place a bi-weekly rotating children’s book collection in the memory care unit of the Legacy at Forest Ridge Retirement Community. • Continued to partner with SCUCISD for various programs and activities including Family Night literacy programs, school visits, a program for ALE students, SCUC’s Special Education Resource Fair, the district’s Bilingual/ESL/LOTE program to provide a family event at the library with over 250 people in attendance. The library also hosts on-the-job training students weekly from Clemens HS. • Continued partnerships and event participation with other City departments, including Movin’ on Main and the Library’s Discovery Garden with Parks & Rec; a Hygiene Kit Drive with Neighborhood Services; participation in PD’s homeless intervention committee; tech and reading programs and a Large Print collection at the Schertz Sr. Center; and HR’s Health & Wellness Fair to promote library resources and services to city employees. 110 of 275 LIBRARY • Partnered with various organizations to provide programming and services to the community including TexasRxCard for discount medications cards; National Alliance on Mental Illness for programs, workshops and support groups; AACOG; Texas Medicare Solutions for Medicare programs; Texas Dispute Resolution Center (TDRC) for free legal advice clinics; South Texas Blood and Tissue for a blood drive; Native Plant Society for gardening program; and YMCA for Story & Swim, Story & Song, and holiday programs. • Offered 2 8-week parenting workshops in partnership with Boysville and offered monthly Baby & Me story time at Boysville for teen moms in foster care. • Offered a 6-week afterschool coding program in partnership with iCode Cibolo. • Offered a Zoom presentation for a Classical Conversations Homeschool Class on internet searching and library databases. • Partnered with a local dialysis dietician to offer educational programming on self-care management for prevention of chronic kidney disease. • Partnered with the Legacy at Forest Ridge on our 1st Adopt a Grandparent for the Holidays program. ORGANIZATION CHART LIBRARY 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Library Director 1 1 1 1 Librarian 3 3 3 3 Library Technician 2 2 2 2 Library Assistant 3 3 3 3 Library Assistant (20 hours) 7 7 9 9 Library Assistant (10 hours) 2 4 2 2 City Manager Assistant City Manager Library 111 of 275 LIBRARY Programming Specialist (20 hours) 1 1 2 2 Library Page (10 hours) 2 0 0 0 Temp Part-time Library Clerk (Unfunded) 0 0 1 1 TOTAL POSITIONS 21 21 23 23 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Input Actual Actual Estimate Budget Service population (determined by TSLAC) 116,207 121,698 121,698 125,000 Total Staffing FTE 14.0 14.0 15.0 15.0 Circulation Staffing FTE 9.0 9.0 9.5 9.5 Total Operating Budget $1,040,278 $1,144,684 $1,288,728 $1,386,218 Total Materials Collection 149,956 155,715 160,000 166,000 Registered Borrowers 30,291 29,612 30,000 30,000 Materials Budget $125,472 $129,952 $157,000 $166,000 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Circulation per Capita 2.42 2.95 2.96 2.90 Library Visits per Capita 0.79 1.29 1.58 1.56 Program Attendance per Capita 0.02 0.03 0.12 0.12 Collection Turnover Rate 1.88 2.31 2.25 2.19 Total Circulation 281,659 359,425 360,000 363,000 Total Library Visits 91,291 157,428 192,000 195,000 Total Program Attendance 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Cost per Person Served $8.95 $9.41 $10.59 $ Cost per Circulation $3.63 $3.18 $3.58 $ Circulation per Circulation FTE 31,295 39,936 37,895 38,211 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Percentage of Service Population With Library Cards 26.07% 24.33% 24.65% 24.00% Materials Expenditures per Capita $1.08 $1.07 $1.29 $1.16 112 of 275 LIBRARY Materials Expenditures as a Percentage of Operating Budget (striving for 15% min.) 12.06% 11.35% 12.18% 12.0% Items per Capita (striving to meet 1.53 items per capita standard) 1.29 1.28 1.31 1.33 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel Services $847,827 $911,988 $991,044 $1,101,378 Supplies 11,347 11,205 18,500 22,500 Utility Services 48,117 63,622 61,600 64,000 Operations Support 2,168 4,808 3,700 5,700 Staff Support 3.655 6,249 7,150 15,740 Professional Services 1,656 2,129 2,194 2,300 Operating Equipment 125,508 144,682 189,540 174,600 Capital Outlay 0 0 15,000 0 Total $1,040,278 $1,144,684 $1,288,728 $1,386,218 PROGRAM JUSTIFICATION AND ANALYSIS The Library FY 2023-24 Budget increases 7.6% from the FY 2022-23 year-end estimate with the anticipated wage increase. Library materials budget increases $15,000 and is offset in FY 2023-24 by fewer furniture replacements. 113 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 48 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ LIBRARY ======= Personnel Services 665-511110 Regular 590,588 643,373 702,528 563,504 691,863 786,060 ____________ 665-511120 Overtime 288 293 1,053 528 800 1,053 ____________ 665-511210 Longevity 14,401 16,817 17,404 18,067 17,664 18,180 ____________ 665-511230 Certification Allowance 1,463 2,310 2,471 2,161 2,580 2,471 ____________ 665-511310 FICA - Employer 44,426 48,770 55,288 43,542 54,537 61,735 ____________ 665-511350 TMRS-Employer 94,463 100,723 109,556 85,524 114,172 125,385 ____________ 665-511410 Health-Employer 101,393 98,795 103,786 79,443 107,910 104,801 ____________ 665-511500 Workers' Compensation 805 908 1,633 1,694 1,518 1,693 ____________ TOTAL Personnel Services 847,827 911,988 993,719 794,463 991,044 1,101,378 Supplies 665-521000 Operating Supplies 8,930 9,587 15,190 8,987 15,500 19,500 ____________ 665-521100 Office Supplies 2,417 1,617 2,940 1,710 3,000 3,000 ____________ TOTAL Supplies 11,347 11,205 18,130 10,697 18,500 22,500 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 665-533100 Gas Utility Service 2,942 2,552 2,940 2,688 2,600 3,000 ____________ 665-533200 Electric Utility Service 33,309 45,398 37,240 32,696 38,000 40,000 ____________ 665-533410 Water Utility Service 11,866 15,672 20,580 14,912 21,000 21,000 ____________ TOTAL Utility Services 48,117 63,622 60,760 50,296 61,600 64,000 Operations Support 665-534000 Postage 1,916 2,542 2,940 1,984 2,600 3,000 ____________ 665-534200 Printing & Binding 252 2,267 1,078 740 1,100 2,700 ____________ TOTAL Operations Support 2,168 4,808 4,018 2,724 3,700 5,700 Staff Support 665-535100 Uniforms 429 21 392 0 100 440 ____________ 665-535200 Awards 0 172 294 159 200 300 ____________ 665-535300 Memberships 1,557 1,336 1,357 1,393 1,550 2,000 ____________ 665-535500 Training/Travel 1,567 4,700 5,537 4,308 5,000 12,700 ____________ 665-535510 Meeting Expenses 103 20 294 249 300 300 ____________ TOTAL Staff Support 3,655 6,249 7,874 6,109 7,150 15,740 Professional Services 665-541365 Courier/Delivery Services 1,656 2,129 2,254 0 2,194 2,300 ____________ TOTAL Professional Services 1,656 2,129 2,254 0 2,194 2,300 XXXXXXX 114 of 275114 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 49 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 665-571000 Furniture & Fixtures < $5,000 0 14,730 26,460 1,783 27,000 3,600 ____________ 665-571400 Library Materials 125,472 129,952 154,780 115,348 157,540 166,000 ____________ 665-571600 Donation-Expense 36 0 9,800 1,257 5,000 5,000 ____________ TOTAL Operating Equipment 125,508 144,682 191,040 118,388 189,540 174,600 Capital Outlay 665-581400 Library Materials Over $5,000 0 0 15,000 0 15,000 0 ____________ TOTAL Capital Outlay 0 0 15,000 0 15,000 0 ________________________________________________________________________________________________________________________________________ TOTAL LIBRARY 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 ________________________________________________________________________________________________________________________________________ TOTAL CULTURAL 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 XXXXXXX 115 of 275115 of 275 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and securing the City’s information assets. These assets form the foundation upon which many of the City’s core operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. The IT department increases the business return on technology investments by creating and managing hardware and software through dedicated planning and alignment. IT is also dedicated to ensuring a great end user experience by designing, implementing, managing and continually improving our processes. IT is also tasked to protect the organization and its ability to perform its mission. We accomplish this through a comprehensive security program, managing our data, ensuring efficiency, effectiveness and compliancy. We also strive to deploy programs designed to engage our staff and citizens in easy and convenient way s. The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision-making process. ORGANIZATIONAL CHART City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 116 of 275 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Internal Service Director 0 0 0 1 Director 1 1 1 1 Administrative Assistant 1 1 1 1 Senior Systems Administrator 1 1 1 1 Senior Computer Support Engineer 1 1 1 1 Customer Services Technician I 3 3 3 3 Public Safety Administrator 1 1 1 1 Public Safety Technician 0 0 2 2 GIS Administrator 1 1 1 1 GIS Specialist 1 1 2 2 TOTAL POSITIONS 10 10 13 13 Workload 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Average Annual Work Orders Completed 2,550 3,084 3,200 3,200 Average Monthly Hours to Complete Work Orders 1.25 1.5 1.25 1.25 Total Projects 45 62 67 67 Average Monthly Project Hours 620 620 750 750 Total Emails Received 1,122,550 1,116,600 1,239,530 1,239,530 Total Sent Good Email 452,550 454,875 475,000 475,000 Total Teams Meetings 1,675 1,452 1,575 1,575 Total Teams Interoffice Chats 14,500 23,450 25,000 25,000 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget % Work Orders Completed 0-1 Day 46% 46% 45% 55% % Work Orders Completed 2-3 Days 8% 8% 12% 15% % Work Orders Completed 4-6 Days 11% 11% 11% 10% % Work Orders Completed 7- 10 Days 7% 7% 9% 5% %Work Orders Completed >11 Days 28% 28% 23% 15% Average Number of Days to Work Orders 117 of 275 INFORMATION TECHNOLOGY % Time on GIS Specific Projects 52% 52% 53% 55% % Time on GIS Customer Assistance 8% 8% 9% 17% % Time on Training/Conferences 0% 0% 8% 8% % Time on Non-Department Projects 20% 20% 16% 8% % Time on Administrative Overhead 20% 20% 14% 12% Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $847,553 $952,715 $1,056,238 $1,165,654 Supplies 4,351 7,620 8,624 8,800 City Support Services 863,873 998,888 1,133,254 1,218,525 Utility Services 318,226 367,727 399,699 422,000 Staff Support 22,059 43,207 87,941 66,100 Professional Services 118,813 1,406 14,900 15,000 Maintenance Services 9,948 9,639 14,700 3,800 Rental/Leasing 3,477 3,346 3,577 0 Operating Equipment 302,387 268,886 273,808 293,500 Capital Outlay 26,889 0 68,050 162,000 Total $2,517,577 $2,653,434 $3,060,791 $3,355,379 PROGRAM JUSTIFICATION AND ANALYSIS The Information Technology FY 2023-24 Budget increases 9.6% from the FY 2022-23 year-end estimate. The increase is due to the anticipated wage adjustments, contractual software increases, and new server purchases for police officers’ virtual terminals. 118 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 52 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ INFORMATION TECHNOLOGY ====================== Personnel Services 853-511110 Regular 571,869 631,166 740,579 592,019 716,745 787,825 ____________ 853-511120 Overtime 42,071 44,901 38,173 38,874 39,000 40,004 ____________ 853-511210 Longevity 9,389 8,414 9,889 10,347 9,639 9,243 ____________ 853-511230 Certificate Allowance 0 600 747 150 0 0 ____________ 853-511310 FICA - Employer 46,173 50,263 60,356 47,737 58,552 64,006 ____________ 853-511350 TMRS-Employer 101,812 122,700 129,312 89,118 122,576 139,788 ____________ 853-511410 Health-Employer 75,140 93,460 129,422 79,386 107,700 123,430 ____________ 853-511500 Workers' Compensation 1,100 1,211 1,387 2,267 2,026 1,358 ____________ TOTAL Personnel Services 847,553 952,715 1,109,865 859,898 1,056,238 1,165,654 Supplies 853-521100 Office Supplies 2,174 4,136 5,891 3,474 3,430 3,700 ____________ 853-521300 Motor Vehicle Supplies 365 13 539 11 539 400 ____________ 853-521600 Equip Maint Supplies 1,812 3,471 4,655 2,277 4,655 4,700 ____________ TOTAL Supplies 4,351 7,620 11,085 5,762 8,624 8,800 City Support Services 853-532300 Computer Consulting 8,780 0 9,800 4,130 4,000 5,000 ____________ 853-532350 Software Maintenance 0 0 50,000 15,257 50,000 0 ____________ 853-532355 Software Maint-City Wide 483,520 513,111 550,298 432,717 550,298 662,000 ____________ 853-532360 Software Maint-Dept Specific 337,022 475,277 509,219 333,424 520,000 546,525 ____________ 853-532400 Computer Fees & Licenses 34,552 10,500 8,956 7,494 8,956 5,000 ____________ TOTAL City Support Services 863,873 998,888 1,128,274 793,022 1,133,254 1,218,525 Utility Services 853-533300 Telephone/Land Line 40,258 59,095 54,194 56,888 65,000 70,000 ____________ 853-533310 Telephone/Cell Phones 93,249 106,965 92,153 91,373 120,000 125,000 ____________ 853-533320 Telephone/Air Cards 92,388 100,306 82,670 75,143 101,000 101,000 ____________ 853-533330 Telephone/Internet 91,671 100,563 112,899 72,828 112,899 125,000 ____________ 853-533500 Vehicle Fuel 660 798 980 701 800 1,000 ____________ TOTAL Utility Services 318,226 367,727 342,896 296,933 399,699 422,000 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 853-535100 Uniforms 541 1,351 1,470 1,173 2,100 2,700 ____________ 853-535300 Memberships 340 165 490 467 467 1,400 ____________ 853-535500 Training/Travel 21,178 41,691 85,374 40,234 85,374 62,000 ____________ TOTAL Staff Support 22,059 43,207 87,334 41,874 87,941 66,100 XXXXXXX 119 of 275119 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 53 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 853-541300 Other Consl/Prof Services 118,813 1,406 4,900 3,664 4,900 15,000 ____________ 853-541800 IT Services-Web Design/Maint 0 0 21,070 7,938 10,000 0 ____________ TOTAL Professional Services 118,813 1,406 25,970 11,602 14,900 15,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 853-551300 Computer Maintenance 9,948 9,639 14,700 12,083 14,700 0 ____________ 853-551800 Other Maintenance Agreements 0 0 0 0 0 3,800 ____________ TOTAL Maintenance Services 9,948 9,639 14,700 12,083 14,700 3,800 Rental/Leasing 853-561200 Lease/Purchase Payments 3,477 3,346 3,577 1,295 3,577 0 ____________ TOTAL Rental/Leasing 3,477 3,346 3,577 1,295 3,577 0 Operating Equipment 853-571000 Furniture & Fixtures 0 1,163 3,637 1,832 1,176 1,500 ____________ 853-571300 Computer & Periphe. < $5000 282,527 229,095 222,533 84,359 222,533 237,000 ____________ 853-571401 Communication Equip LESS $500 19,860 38,628 36,799 4,565 36,799 40,000 ____________ 853-571800 Equipment under $5,000 0 0 13,300 14,041 13,300 15,000 ____________ TOTAL Operating Equipment 302,387 268,886 276,269 104,798 273,808 293,500 Capital Outlay 853-581200 Vehicles & Access. > $5000 26,889 0 0 0 0 0 ____________ 853-581300 Computer & Periphe. > $5000 0 0 42,550 22,007 42,550 162,000 ____________ 853-581800 Equipment Over $5,000 0 0 20,578 20,578 25,500 0 ____________ TOTAL Capital Outlay 26,889 0 63,128 42,584 68,050 162,000 ________________________________________________________________________________________________________________________________________ TOTAL INFORMATION TECHNOLOGY 2,517,577 2,653,434 3,063,098 2,169,850 3,060,791 3,355,379 XXXXXXX 120 of 275120 of 275 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. GOALS AND OBJECTIVES • Deliver HR services, programs, and communications that add value for our prospective employees and current employees. • Compete for top talent with effective recruitment strategies and an efficient recruitment processes. • Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. • Support the talent development of our employees through professional and career development. • Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. • Ensure our compensation and performance management processes are designed and executed to align and maximize our people’s performance with the goals of the organization. 121 of 275 HUMAN RESOURCES ORGANIZATIONAL CHART HUMAN RESOURCES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 HR Manger 1 1 1 1 Senior Generalist 1 1 1 1 Generalist 1 1 1 1 Human Resources Assistant 1 1 1 1 TOTAL POSITIONS 5 5 5 5 City Manager Assistant City Manager Human Resources Purchaseing & Asset Management 122 of 275 HUMAN RESOURCES PERFORMANCE INDICATORS Workload/Output Measures 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Total No. of Employees (Avg.) 430 430 430 460 # Full Time Employees (Avg.) 395 395 380 410 Job Announcements Posted 84 84 110 110 # Applications received 5,288 5,288 5,000 1000 - 3,216 ADP `19 # Full Time Positions Filled 77 77 80 80 # Part Time Positions Filled 11 11 10 10 # Total Turnover 88 88 85 80 # Full Time Turnover 81 81 75 80 # Part Time Turnover 7 7 10 10 # Retirements 6 6 10 12 # FMLA Claims 37 37 40 17 (or request - 30) # General Training Courses 15 15 15 15 # of tuition reimbursements 24 24 20 20 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $451,403 $443,644 $521,222 $576,770 Supplies 1,055 1,197 828 3,860 Human Services 159,426 156,973 156,129 179,850 Operations Support 4,018 3,298 6,209 22,450 Staff Support 33,547 26,374 48,712 51,950 City Assistance 16,430 18,958 17,500 15,000 Professional Services 0 4,126 520 4,500 Operating Equipment 513 0 490 500 Total $666,392 $654,569 $751,611 $854,880 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 13.7% from the FY 2022-23 year-end estimate from the anticipated wage increases and adding $20,000 in unused employee wellness program funds from FY 2022-23 for future use. 123 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 54 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ HUMAN RESOURCES =============== Personnel Services 866-511110 Regular 317,331 297,549 341,027 293,123 363,212 386,498 ____________ 866-511120 Overtime 139 481 299 459 299 337 ____________ 866-511210 Longevity 4,851 4,872 5,482 5,482 5,482 6,142 ____________ 866-511230 Certificate Allowance 1,820 3,015 1,743 2,565 2,990 2,863 ____________ 866-511310 FICA - Employer 24,118 22,630 26,646 22,398 28,457 30,262 ____________ 866-511350 TMRS-Employer 53,000 50,480 57,089 46,749 59,573 66,091 ____________ 866-511410 Health-Employer 41,257 49,289 57,183 44,265 60,418 63,927 ____________ 866-511500 Workers' Compensation 430 473 620 885 791 650 ____________ 866-511600 Unemployment Compensation 8,457 14,855 20,000 0 0 20,000 ____________ TOTAL Personnel Services 451,403 443,644 510,089 415,926 521,222 576,770 Supplies 866-521000 Operating Supplies 517 500 3,160 129 142 3,160 ____________ 866-521100 Office Supplies 537 697 686 530 686 700 ____________ TOTAL Supplies 1,055 1,197 3,846 659 828 3,860 Human Services 866-531100 Pre-employment Check 2,843 2,598 2,450 3,993 4,000 3,000 ____________ 866-531150 Interview Expenses 0 1,831 2,450 49 1,500 2,450 ____________ 866-531160 COBRA FSA/HSA Adm Services 6,019 6,090 5,880 7,252 8,438 8,400 ____________ 866-531170 Broker Services 81,250 75,000 73,500 62,500 75,000 75,000 ____________ 866-531200 Medical Co-pay 1,646 2,330 2,940 540 411 3,000 ____________ 866-531300 Employee Assistance 9,320 9,421 9,408 7,608 10,030 10,000 ____________ 866-531400 Tuition Reimbursement 24,197 15,264 17,640 18,955 17,640 18,000 ____________ 866-531500 Employee Wellness Program 20,993 8,116 40,180 15,633 20,000 40,000 ____________ 866-531600 Training Classes 13,159 36,323 19,110 13,990 19,110 20,000 ____________ TOTAL Human Services 159,426 156,973 173,558 130,519 156,129 179,850 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 866-534100 Advertising 2,631 1,938 19,450 3,158 3,878 19,450 ____________ 866-534200 Printing & Binding 1,386 1,360 2,940 1,360 2,331 3,000 ____________ TOTAL Operations Support 4,018 3,298 22,390 4,518 6,209 22,450 Staff Support 866-535100 Uniforms 373 360 490 270 490 500 ____________ 866-535210 Employee Recognition-Morale 28,417 24,363 27,587 32,329 39,772 40,000 ____________ 866-535300 Memberships 2,498 1,217 2,450 1,130 2,450 2,450 ____________ 866-535500 Training/Travel 2,258 433 7,840 5,301 6,000 8,000 ____________ 866-535510 Meeting Expenses 0 0 0 0 0 1,000 ____________ TOTAL Staff Support 33,547 26,374 38,367 39,029 48,712 51,950 XXXXXXX 124 of 275124 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 55 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 866-537100 Medical Services 16,430 18,958 14,700 16,684 17,500 15,000 ____________ TOTAL City Assistance 16,430 18,958 14,700 16,684 17,500 15,000 Professional Services 866-541300 Other Consl/Prof Services 0 4,126 4,900 520 520 4,500 ____________ TOTAL Professional Services 0 4,126 4,900 520 520 4,500 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 866-571000 Furniture & Fixtures 513 0 490 81 490 500 ____________ TOTAL Operating Equipment 513 0 490 81 490 500 ________________________________________________________________________________________________________________________________________ TOTAL HUMAN RESOURCES 666,392 654,569 768,340 607,936 751,611 854,880 XXXXXXX 125 of 275125 of 275 DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, prepare 1099s, and prepare monthly bank reconciliations. Maintain and process payroll for all city employees. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Adopt and update an Investment Policy and strategy annually that follows the Public Funds Investment Act that outlines oversight of investment funds and states the types of investments the city can use. Manage debt service and fixed assets annually. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. Perform financial forecasting to make better, more informed operational decisions. The Finance Director also oversees the Utility Billing and Municipal Court Divisions. GOALS AND OBJECTIVES • Provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies so they have the information they need to make operational decisions to keep the city financially sustainable. Reports should be delivered within 30 days of the prior month end. • Work with departments and key stakeholders to adapt and refine policies and procedures to best utilize new financial software coming in FY 2023- 24. The goal will be to increase the effectiveness and efficiency of all financial related operations in the city as a systemwide approach. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 36th consecutive year. • Improve the 5 year budgeting and forecasting plan for operations and debt management. These tools help maintain the fiscal sustainability of the City. 126 of 275 FINANCE ORGANIZATIONAL CHART ACCOUNTING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Finance Director 1 1 1 1 Assistant Director 1 1 1 1 Senior Accountant 1 1 1 0 Financial Analyst 1 1 1 1 Accountant 1 1 1 2 Senior AP Specialist 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 7 7 7 7 City Manager Assistant City Manager Finance Billing Office Municipal Court 127 of 275 FINANCE PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Accounts payable checks 6,039 6,039 6,200 6,500 Number of Purchase Orders Processed 7,322 7,322 10,000 10,500 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 36 36 38 39 Quarterly Financials completed within 30 days 0 0 1 0 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $641,054 $668,782 $719,010 $733,269 Supplies 3,125 2,621 2,646 2,700 Staff Support 3,384 4,347 3,583 4,160 Professional Services 38,884 52,312 50,550 52,500 Operating Equipment 586 280 1,188 300 Total $687,033 $728,341 $776,977 $792,929 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 2.1% from the FY 2022-23 year-end estimate. The anticipated wage increases are partially offset by reclassifying the vacant Senior Accountant position as an Accountant. 128 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 56 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ FINANCE ======= Personnel Services 868-511110 Regular 441,045 456,877 472,828 392,852 486,336 498,174 ____________ 868-511120 Overtime 2,965 1,596 924 1,731 1,800 936 ____________ 868-511210 Longevity 10,770 12,117 12,746 14,070 12,776 11,207 ____________ 868-511230 Certification Allowance 1,701 2,430 2,528 2,090 2,340 2,528 ____________ 868-511310 FICA - Employer 33,586 34,558 37,369 30,182 38,499 39,196 ____________ 868-511350 TMRS-Employer 74,547 77,749 80,063 64,680 80,596 85,604 ____________ 868-511410 Health-Employer 75,842 82,785 92,037 68,835 95,542 94,783 ____________ 868-511500 Workers' Compensation 600 670 868 1,252 1,121 841 ____________ TOTAL Personnel Services 641,054 668,782 699,363 575,692 719,010 733,269 Supplies 868-521000 Operating Supplies 2,142 1,961 1,960 1,322 1,960 2,000 ____________ 868-521100 Office Supplies 984 660 686 627 686 700 ____________ TOTAL Supplies 3,125 2,621 2,646 1,949 2,646 2,700 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 868-535100 Uniforms 465 354 401 401 401 0 ____________ 868-535300 Memberships 1,240 1,010 1,035 240 1,010 1,160 ____________ 868-535500 Training/Travel 1,679 2,983 2,619 2,172 2,172 3,000 ____________ TOTAL Staff Support 3,384 4,347 4,055 2,813 3,583 4,160 Professional Services 868-541300 Other Consl/Prof Services 16,349 26,727 17,640 13,729 20,000 22,000 ____________ 868-541400 Auditor/Accounting Service 19,500 22,000 26,950 10,000 26,950 26,500 ____________ 868-541650 Investment Management Fee 3,035 3,586 3,626 3,003 3,600 4,000 ____________ TOTAL Professional Services 38,884 52,312 48,216 26,732 50,550 52,500 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 868-571000 Furniture & Fixtures 250 280 1,188 1,188 1,188 300 ____________ 868-571200 Office Equipment 336 0 0 0 0 0 ____________ TOTAL Operating Equipment 586 280 1,188 1,188 1,188 300 ________________________________________________________________________________________________________________________________________ TOTAL FINANCE 687,033 728,341 755,468 608,373 776,977 792,929 XXXXXXX 129 of 275129 of 275 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Real Property Acquisitions, Risk Management, Worker’s Compensation, Property Insurance, and Safety functions for the City. Purchasing manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, fleet vehicle registration and titles, and Real Property acquisitions. The department is also responsible for the City’s Risk Management and Safety program. It Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. GOALS AND OBJECTIVES • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. • Use supply contracts and co-ops in order to improve delivery time of particular items and to take advantage of quantity discounts. • Maintain a professional relationship with all City departments and vendors insuring open communication. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Program and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation 130 of 275 PURCHASING & ASSET MANAGEMENT • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. • Manage the real property acquisition process to include routing of offers for property purchases, and overseeing the offer to closing processes. • Manage procedures for Capital and Fixed asset inventory and accountability and conduct physical surveys of City property. • Manage disposal and auction activities for surplus, excess, and damaged City property. • Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART City Manager Assistant City Manager Human Resources Purchaseing & Asset Management 131 of 275 PURCHASING & ASSET MANAGEMENT PURCHASING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Purchasing Manager 1 1 1 1 Purchasing Specialist 1 1 1 1 Risk & Safety Specialist 1 1 1 1 TOTAL POSITIONS 3 3 3 3 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Bids and Proposals Drafted 44 24 20 30 Bids and Proposals Responses 127 57 38 100 Contracts Reviewed 211 97 75 100 Meetings with Vendors 42 22 20 30 Research Requests 135 71 45 100 Workers Comp Claims Processed 84 144 39 100 Accident and Incident Investigated 309 217 150 200 Training Classes Held 6 16 20 20 Vehicles Processed (Titles, Gas Cards, Plates) 422 247 150 300 Fixed Asset Modifications 350 163 150 175 GovDeals Items Processed 148 98 65 75 GovDeals Total Sales $333,459.74 $25,186.52 $100,000.00 $10,000.00 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $235,535 $260,776 $283,081 $297,911 Supplies 559 1,615 3,720 4,140 City Support Services 378 498 0 0 Utility Services 0 0 800 0 Operating Support 3,757 5,535 6,990 7,600 Staff Support 4,885 6,826 9,436 14,825 City Assistance 1,342 2,108 646 1,490 Operating Equipment 1,457 500 3,700 2,500 Total $247,913 $277,858 $308,373 $328,466 132 of 275 PURCHASING & ASSET MANAGEMENT PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget reflects an increase of 6.5% from the FY 2022-23 year- end estimate to account for training related to new staff certifications and anticipated wage increases. 133 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 57 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PURCHASING & ASSET MGT ====================== Personnel Services 872-511110 Regular 171,990 185,530 188,467 154,594 193,595 202,403 ____________ 872-511120 Overtime 238 173 0 48 75 72 ____________ 872-511210 Longevity 4,010 4,418 4,826 5,451 5,034 3,285 ____________ 872-511230 Certification Allowance 1,160 1,215 1,120 955 1,170 1,120 ____________ 872-511310 FICA - Employer 13,557 14,552 14,857 11,994 15,290 15,816 ____________ 872-511350 TMRS-Employer 28,970 30,884 31,831 25,323 32,010 34,541 ____________ 872-511410 Health-Employer 15,376 23,748 27,365 24,940 35,478 40,334 ____________ 872-511500 Workers' Compensation 233 256 346 480 429 340 ____________ TOTAL Personnel Services 235,535 260,776 268,812 223,785 283,081 297,911 Supplies 872-521000 Operating Supplies 334 249 392 277 390 450 ____________ 872-521005 Supplies-Inspections 0 2,027 2,940 2,294 2,940 3,000 ____________ 872-521100 Office Supplies 225 ( 661) 392 284 390 450 ____________ 872-521300 Motor Veh. Supplies 0 0 0 0 0 240 ____________ TOTAL Supplies 559 1,615 3,724 2,855 3,720 4,140 City Support Services 872-532350 Software Maintenance 378 498 0 0 0 0 ____________ TOTAL City Support Services 378 498 0 0 0 0 Utility Services 872-533320 Telephone/Air Card 0 0 800 793 800 0 ____________ TOTAL Utility Services 0 0 800 793 800 0 Operations Support 872-534100 Advertising 2,273 4,236 5,280 3,207 4,959 5,500 ____________ 872-534200 Printing & Binding 0 0 49 31 31 100 ____________ 872-534710 Service Fees - GovDeals 0 0 0 500 500 0 ____________ 872-534740 Business Memberships 1,484 1,299 1,568 1,404 1,500 2,000 ____________ TOTAL Operations Support 3,757 5,535 6,897 5,142 6,990 7,600 Staff Support 872-535100 Uniforms 232 161 294 208 294 325 ____________ 872-535300 Memberships 1,236 1,069 1,421 1,469 1,400 2,000 ____________ 872-535500 Training/Travel 3,417 5,556 7,840 2,216 7,350 12,000 ____________ 872-535510 Meeting Expenses 0 40 392 167 392 500 ____________ TOTAL Staff Support 4,885 6,826 9,947 4,060 9,436 14,825 XXXXXXX 134 of 275134 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 58 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 872-537100 Medical Services 1,342 2,108 1,490 840 646 1,490 ____________ TOTAL City Assistance 1,342 2,108 1,490 840 646 1,490 Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 872-571000 Furniture & Fixtures 478 500 2,610 2,610 2,610 2,000 ____________ 872-571300 Computer & Periphe. < $5,000 0 0 1,090 1,090 1,090 0 ____________ 872-571500 Operating Equipment 979 0 0 0 0 500 ____________ TOTAL Operating Equipment 1,457 500 3,700 3,700 3,700 2,500 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PURCHASING & ASSET MGT 247,913 277,858 295,370 241,176 308,373 328,466 XXXXXXX 135 of 275135 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling nearly 400 units. The list of services includes P.M. services, fluid and filter changes, state inspections, tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also maintains motor pool services, vehicle and equipment replacement schedules, spec'ing and standardization throughout the fleet. GOALS AND OBJECTIVES • Maintain and repair vehicles and equipment to increase their lifespan. • Optimize fleet availability with minimal turn-around times. • Develop and implement fleet utilization guidelines and procedures. • Maintain and improve vehicle and equipment safety ORGANIZATIONAL CHART City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 136 of 275 FLEET MAINTENANCE FLEET MAINTENANCE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2022-23 Budget Internal Services Director 0 0 1 1 Assistant Director 1 1 0 0 Administrative Assistant 1 1 1 1 Fleet Manager 1 1 1 1 Fleet Crew Supervisor 1 1 1 1 Mechanic 4 4 4 4 Parts/Lube Tech 0 0 1 1 TOTAL POSITIONS 8 8 9 9 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Work Orders: -Police Department vehicles and equipment 471 450 460 460 -EMS vehicles and equipment 449 425 430 434 -Streets vehicles and equipment 213 200 210 208 -Administration vehicles 5 8 0 4 -Animal Control vehicles 46 35 40 41 -Facilities Services vehicles 67 80 75 74 -Fire vehicles and equipment 247 215 230 231 -Fleet Service vehicles 19 25 25 23 -I.T 8 15 10 11 -Inspection vehicles 0 0 0 30 -Marshal Service vehicles 0 0 0 0 -Parks vehicles and equipment 164 120 135 140 -Water & Sewer vehicles and equipment 237 185 190 204 -Utility Billing vehicles 28 40 20 30 -Drainage vehicles and equipment 183 205 195 195 -Economic Development vehicles 4 7 10 7 Engineering vehicles 28 25 25 26 -Purchasing vehicles 2 2 2 2 -Operations (non-asset specific) 16 15 10 14 -Motor Pool vehicles 75 80 65 74 Work Orders(in-house) Work Orders(outside vendors) 137 of 275 FLEET MAINTENANCE Total Work Orders Issued Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Hours Worked Public Safety 2369.8 2300 2500 3010 Public Works 1458.3 2000 2200 2600 Administration Vehicles 4.25 5 5 5 Facilities Services Vehicles 64 70 65 70 Fleet Service Vehicles 30.5 35 30 35 I.T 12.1 10 10 10 Inspections vehicles 0 0 0 30 Parks vehicles and equipment 153 165 170 180 Economic Development vehicles 4 5 5 5 Engineering vehicles 44.95 50 55 55 Purchasing vehicles 9 7 7 7 Motor Pool vehicles 54.3 70 65 65 Fleet Operations 220 220 220 220 Total Hours Worked 4424.2 4937 5332 6292 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget % of all vehicles and equipment issues resolved without recall 97% 97% 98% 98% Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $532,884 $512,536 $641,908 $829,076 Supplies 166,116 235,083 252,904 242,350 City Support Services 2,497 4,689 14,500 7,000 Utility Services 8,518 9,420 11,760 12,000 Operations Support 0 30,300 0 0 Staff Support 16,358 28,714 36,540 36,800 Maintenance Services 232,179 230,124 250,760 308,000 Operating Equipment 39,249 20,909 13,720 21,000 Capital Outlay 27,675 145,545 94,256 29,774 138 of 275 FLEET MAINTENANCE Total $1,025,476 $1,217,320 $1,316,348 $1,486,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will decrease 12.9% from the FY 2022-23 year-end estimate due to anticipated wage increases and full year funding for the new Internal Services Director position that was created mid-FY 2022-23. 139 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 59 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ FLEET SERVICE ============= Personnel Services 877-511110 Regular 364,668 341,686 440,662 352,487 440,445 554,675 ____________ 877-511120 Overtime 10,638 10,234 17,545 8,435 11,000 21,121 ____________ 877-511210 Longevity 3,134 2,812 3,597 3,317 3,317 4,328 ____________ 877-511230 Certificate Allowance 1,110 1,928 622 2,470 2,470 2,365 ____________ 877-511310 FICA - Employer 28,246 25,879 35,364 27,160 34,978 44,546 ____________ 877-511350 TMRS-Employer 59,568 57,194 75,767 52,953 73,226 97,289 ____________ 877-511410 Health-Employer 61,064 67,831 100,907 53,310 68,154 95,998 ____________ 877-511500 Workers' Compensation 4,458 4,972 7,455 9,293 8,318 8,754 ____________ TOTAL Personnel Services 532,884 512,536 681,919 509,424 641,908 829,076 Supplies 877-521000 Operating Supplies 3,480 9,539 11,760 8,203 11,760 12,000 ____________ 877-521005 Supplies - Inspection Sticker 2,409 0 0 0 0 850 ____________ 877-521100 Office Supplies 556 690 490 447 490 500 ____________ 877-521200 Oil Lube Suppl, Chem Supplies 14,304 18,501 17,640 10,486 18,000 19,000 ____________ 877-521300 Motor Veh. Supplies 144,427 204,211 229,340 186,620 218,000 205,000 ____________ 877-521600 Equip Maint Supplies 939 2,142 2,450 ( 634) 4,654 5,000 ____________ TOTAL Supplies 166,116 235,083 261,680 205,121 252,904 242,350 City Support Services 877-532400 Computer Fees & Licenses 2,497 4,689 10,720 8,419 14,500 7,000 ____________ TOTAL City Support Services 2,497 4,689 10,720 8,419 14,500 7,000 Utility Services 877-533500 Vehicle Fuel 8,518 9,420 11,760 8,158 11,760 12,000 ____________ TOTAL Utility Services 8,518 9,420 11,760 8,158 11,760 12,000 Operations Support 877-534800 Temporary Empl. Services 0 30,300 0 0 0 0 ____________ TOTAL Operations Support 0 30,300 0 0 0 0 Staff Support 877-535100 Uniforms 3,572 4,494 6,140 4,215 7,840 8,000 ____________ 877-535200 Awards 0 482 1,350 888 300 300 ____________ 877-535500 Training/Travel 12,069 23,722 24,650 14,361 27,900 28,000 ____________ 877-535510 Meeting Expenses 717 16 600 399 500 500 ____________ TOTAL Staff Support 16,358 28,714 32,740 19,863 36,540 36,800 XXXXXXX 140 of 275140 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 60 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 877-551000 Outside Fleet Repair 189,071 187,236 223,100 179,980 190,000 250,000 ____________ 877-551050 Outside Collision Repair 30,972 30,144 33,320 28,092 33,320 33,000 ____________ 877-551100 Building Maintenance 0 0 0 54 0 0 ____________ 877-551800 Other Maintenance Agreements 12,136 12,744 27,440 7,054 27,440 25,000 ____________ TOTAL Maintenance Services 232,179 230,124 283,860 215,179 250,760 308,000 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 877-571200 Vehicles & Access. < $5,000 11,221 10,222 13,276 3,592 3,920 10,000 ____________ 877-571500 Operating Equipment 28,028 10,687 8,300 2,390 9,800 11,000 ____________ TOTAL Operating Equipment 39,249 20,909 21,576 5,982 13,720 21,000 Capital Outlay 877-581200 Vehicles & Access. Over $5,00 21,325 57,428 46,875 0 94,256 0 ____________ 877-581500 Equipment Over $5,000 6,350 88,117 0 0 0 29,774 ____________ TOTAL Capital Outlay 27,675 145,545 46,875 0 94,256 29,774 ________________________________________________________________________________________________________________________________________ TOTAL FLEET SERVICE 1,025,476 1,217,320 1,351,130 972,147 1,316,348 1,486,000 XXXXXXX 141 of 275141 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 878 Facility Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Facility Services supports and maintains 27 City facilities totaling 301.656 square feet. The City buildings include City Hall, Administration Building, Police, Emergency Services Buildings, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, various offices, meeting/training rooms, and storage areas. In addition, Facility Services provides set up for events such as Parks Events (Jubilee, Christmas Tree lighting, parades), Employee Memorial Ceremony, City Council, Planning and Zoning, various Boards and Commissions, Department meetings, Municipal Court, training seminars, elections, groundbreaking ceremonies, and other special events. GOALS AND OBJECTIVES • Deliver exceptional customer services. • Provide preventative maintenance to extend the life of facilities. • Maintain safe and clean facilities. 142 of 275 FACILITY SERVICES ORGANIZATION CHART FACILITY SERVICES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Internal Services Director 0 0 1 1 Assistant Director 0 0 0 0 Facility Services Manager 1 1 1 1 Assistant Facility Services Manager 1 1 1 1 Facilities Leader 1 1 1 1 Facilities Technician 4 2 1 1 Grounds Maintenance Technician 1 1 1 1 HVAC Technician 1 1 1 1 HVAC Apprentice 1 1 1 1 Master Electrician 1 1 1 1 Electric Apprentice 0 1 1 1 Plumber 0 1 1 1 Plumber Apprentice 0 1 1 1 TOTAL POSITIONS 11 11 12 12 City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 143 of 275 FACILITY SERVICES PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Square footage maintained 301,656 301,656 301,656 301,656 City Buildings Maintained 27 27 27 27 Completed work orders 238 1560 1800 1800 Internal Pest Control Services 22 35 41 41 Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Electrical Repairs 22 154 178 166 Plumbing Repairs 31 165 190 177 HVAC Repairs 27 93 107 100 Carpentry 17 161 188 175 Misc. / other 119 952 1095 1024 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $767,106 $754,037 $864,312 $990,787 Supplies 57,240 119,148 157,185 168,235 City Support Services 355 0 0 0 Utility Services 185,012 193,501 210,306 213,000 Staff Support 11,542 17,451 20,620 23,200 Professional Services 94,954 148,080 193,904 225,000 Maintenance Services 517,295 367,921 419,440 150,000 Rental Equipment 0 0 490 490 Operating Equipment 2,861 1,704 3,430 3,430 Capital Outlay 27,266 36,557 92,500 288,500 Total $1,663,632 $1,638,399 $1,962,187 $2,062,642 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 5.1% from the FY 2022-23 year-end estimates due to anticipated wage adjustments. The building maintenance funds were moved from Maintenance Services to Capital Outlay to better track emergency repairs and routine maintenance versus building renovations and large repair projects. 144 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 61 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ BUILDING MAINTENANCE ==================== Personnel Services 878-511110 Regular 493,589 474,535 532,758 439,750 536,275 600,888 ____________ 878-511120 Overtime 12,605 10,763 26,996 8,120 11,000 29,320 ____________ 878-511210 Lonegevity 14,169 14,425 12,025 12,512 12,512 13,113 ____________ 878-511230 Certification Allowance 854 2,538 3,753 1,945 2,310 2,633 ____________ 878-511310 FICA-Employer 36,489 35,002 44,028 32,905 43,000 49,416 ____________ 878-511350 TMRS-Employer 84,631 82,909 94,330 74,405 90,020 107,923 ____________ 878-511410 Health-Employer 117,259 125,934 153,397 114,046 155,926 174,522 ____________ 878-511500 Workman's Compensation 7,510 7,932 12,489 14,912 13,269 12,972 ____________ TOTAL Personnel Services 767,106 754,037 879,776 698,596 864,312 990,787 Supplies 878-521000 Operating Supplies 53,044 101,374 125,424 78,744 122,240 130,000 ____________ 878-521100 Office Supplies 212 743 735 615 735 735 ____________ 878-521200 Medical/Chem Supplies 3,466 3,175 4,556 6,756 12,740 14,000 ____________ 878-521315 Landscaping Supplies-Campus 0 13,856 19,600 13,573 20,000 22,000 ____________ 878-521600 Equip Maint Supplies 519 0 1,470 75 1,470 1,500 ____________ TOTAL Supplies 57,240 119,148 151,785 99,763 157,185 168,235 City Support Services 878-532400 Computer Fees & Licenses 355 0 0 0 0 0 ____________ TOTAL City Support Services 355 0 0 0 0 0 Utility Services 878-533100 Gas Utility Service 4,827 9,422 9,800 13,912 16,000 16,000 ____________ 878-533200 Electric Utility Service 119,019 134,760 115,640 90,026 134,000 134,000 ____________ 878-533410 Water Utility Service 52,465 35,003 53,900 41,112 48,306 50,000 ____________ 878-533500 Vehicle Fuel 8,700 14,316 9,800 8,676 12,000 13,000 ____________ TOTAL Utility Services 185,012 193,501 189,140 153,726 210,306 213,000 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 878-535100 Uniforms 4,818 8,094 6,900 6,623 6,900 10,000 ____________ 878-535200 Awards 0 2,766 7,840 4,800 7,840 7,000 ____________ 878-535300 Memberships 156 0 0 0 0 0 ____________ 878-535500 Training/Travel 5,500 5,917 5,880 3,523 5,880 6,200 ____________ 878-535510 Meeting Expense 1,067 674 0 0 0 0 ____________ TOTAL Staff Support 11,542 17,451 20,620 14,946 20,620 23,200 XXXXXXX 145 of 275145 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 62 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 878-541310 Contractual Services 94,954 148,080 193,904 122,614 193,904 225,000 ____________ TOTAL Professional Services 94,954 148,080 193,904 122,614 193,904 225,000 Maintenance Services 878-551100 Building Maint Misc 246,689 5,290 287,100 81,429 327,100 40,000 ____________ 878-551100.Builing Maint Misc - CH 7,619 824 0 395 0 0 ____________ 878-551100.Building Maint Misc - ADM 1,002 36,196 0 0 0 0 ____________ 878-551100.Building Maint Misc - COMM CT 346 514 0 346 0 0 ____________ 878-551100.Building Maint Misc - CIVIC C 2,630 740 0 760 0 0 ____________ 878-551100.Building Maint Misc - PD 415 0 0 2,362 0 0 ____________ 878-551100.Building Maint Misc - EMS1 577 0 0 355 0 0 ____________ 878-551100.Building Maint Misc - FD1 346 0 0 6,476 0 0 ____________ 878-551100.Building Maint Misc -F&F/PARK 984 4,928 0 30,822 0 0 ____________ 878-551100.Building Maint Misc - 11CP 250 150 0 0 0 0 ____________ 878-551100.Building Maint Misc - PW 349 0 0 355 0 0 ____________ 878-551100.Building Maint Misc-CHAMBER C 0 0 0 3,484 0 0 ____________ 878-551100.Building Maint Misc - SENIOR 766 0 0 346 0 0 ____________ 878-551100.Buildings Maint Misc -BORGFEL 1,121 605 0 0 0 0 ____________ 878-551100.Building Maint Misc - FD2 437 0 0 650 0 0 ____________ 878-551100.Building Maint Misc - LIB 1,883 4,542 0 305 0 0 ____________ 878-551100.Building Maint Misc-PICKRELL 349 0 0 355 0 0 ____________ 878-551100.Building Maint Misc - FD3 565 0 0 565 0 0 ____________ 878-551110.Sitework - CIVIC C 121 0 0 0 0 0 ____________ 878-551110.Sitework - CHAMBER CM 0 0 0 402 0 0 ____________ 878-551110.Sitework - FD2 1,742 0 0 0 0 0 ____________ 878-551110.Sitework - YMCA 0 1,174 0 0 0 0 ____________ 878-551110.Sitework - AAC 0 40,000 0 0 0 0 ____________ 878-551120.Roofing - ADM 275 0 0 0 0 0 ____________ 878-551120.Roofing - CIVIC C 0 0 0 688 0 0 ____________ 878-551120.Roofing - FD1 625 0 0 2,265 0 0 ____________ 878-551120.Roofing - CHAMBER CM 225 0 0 0 0 0 ____________ 878-551120.Roofing - SENIOR C 0 0 0 962 0 0 ____________ 878-551120.Roofing - BORGFELD 2,760 0 0 0 0 0 ____________ 878-551120.Roofing - EMS4 0 425 0 0 0 0 ____________ 878-551120.Roofing - YMCA 2,350 2,650 0 0 0 0 ____________ 878-551120.Roofing - SOCCER C 3,025 0 0 0 0 0 ____________ 878-551130 Plumbing - Misc. 2,304 889 30,000 23,367 20,000 40,000 ____________ 878-551130.Plumbing - CH 893 9,458 0 0 0 0 ____________ 878-551130.Plumbing - ADM 3,019 243 0 0 0 0 ____________ 878-551130.Plumbing - COMM CTR 2,348 1,574 0 0 0 0 ____________ 878-551130.Plumbing - CIVIC C 2,193 716 0 0 0 0 ____________ 878-551130.Plumbing - PD 1,832 764 0 0 0 0 ____________ 878-551130.Plumbing - EMS1 1,570 851 0 3,670 0 0 ____________ 878-551130.Plumbing - FD1 986 3,905 0 570 0 0 ____________ 878-551130.Plumbing - EMS/PURCH 0 0 0 809 0 0 ____________ 878-551130.Plumbing - F&F/PARKS 187 0 0 0 0 0 ____________ 878-551130.Plumbing - 11CP 2,260 152 0 0 0 0 ____________ 878-551130.Plumbing - PW 2,824 228 0 0 0 0 ____________ XXXXXXX 146 of 275146 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 63 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 878-551130.Plumbing - SENIOR C 0 845 0 0 0 0 ____________ 878-551130.Plumbing - FD2 1,711 8,535 0 350 0 0 ____________ 878-551130.Plumbing - EMS4 0 522 0 78 0 0 ____________ 878-551130.Plumbing - LIB 1,113 1,163 0 487 0 0 ____________ 878-551130.Plumbing - NORTHC C 113 0 0 0 0 0 ____________ 878-551130.Plumbing - AAC 4,233 2,752 0 253 0 0 ____________ 878-551130.Plumbing - AQUATIC C 11,676 0 0 0 0 0 ____________ 878-551130.Plumbing - PICKRELL P 0 411 0 0 0 0 ____________ 878-551130.Plumbing - 27CP 0 2,350 0 37 0 0 ____________ 878-551130.Plumbing - FD3 247 412 0 0 0 0 ____________ 878-551140 Electric - Misc. 1,722 3,010 20,000 10,362 20,000 30,000 ____________ 878-551140.Electric - CH 8,480 168 0 42 0 0 ____________ 878-551140.Electric - ADM 46 133 0 0 0 0 ____________ 878-551140.Electric - COMM CTR 560 0 0 6 0 0 ____________ 878-551140.Electric - C CHAMBERS 34 235 0 0 0 0 ____________ 878-551140.Electric - CIVIC C 1,027 1,325 0 884 0 0 ____________ 878-551140.Electric - PD 1,205 242 0 459 0 0 ____________ 878-551140.Electric - EMS1 1,546 1,253 0 0 0 0 ____________ 878-551140.Electric - FD1 1,537 1,237 0 909 0 0 ____________ 878-551140.Electric - EMS/PURCH 10 0 0 0 0 0 ____________ 878-551140.Electric - F&F/PARKS 0 228 0 0 0 0 ____________ 878-551140.Electric - 11CP 219 0 0 150 0 0 ____________ 878-551140.Electric - PW 675 1,867 0 5,457 0 0 ____________ 878-551140.Electric - CHAMBER CM 9 0 0 0 0 0 ____________ 878-551140.Electric - FD2 465 485 0 0 0 0 ____________ 878-551140.Electric - EMS4 0 3,032 0 0 0 0 ____________ 878-551140.Electric - LIB 1,857 253 0 38 0 0 ____________ 878-551140.Electric - YMCA 0 77 0 0 0 0 ____________ 878-551140.Electric - AAC 653 1,285 0 0 0 0 ____________ 878-551140.Electric - AQUATIC C 382 0 0 0 0 0 ____________ 878-551140.Electric - PICKRELL P 0 419 0 0 0 0 ____________ 878-551140.Electric - 27CP 0 1,181 0 0 0 0 ____________ 878-551140.Electric - FD3 50 644 0 0 0 0 ____________ 878-551150 HVAC - Misc. 10,038 9,398 50,000 29,175 20,000 40,000 ____________ 878-551150.HVAC - CH 818 680 0 156 0 0 ____________ 878-551150.HVAC - ADM 2,798 0 0 0 0 0 ____________ 878-551150.HVAC - COMM CTR 0 40,630 0 0 0 0 ____________ 878-551150.HVAC - C CHAMBERS 935 192 0 1,622 0 0 ____________ 878-551150.HVAC - CIVIC C 4,048 0 0 1,112 0 0 ____________ 878-551150.HVAC - PD 593 10,954 0 0 0 0 ____________ 878-551150.HVAC - EMS1 22,307 500 0 0 0 0 ____________ 878-551150.HVAC - FD1 38,654 66 0 230 0 0 ____________ 878-551150.HVAC - 11CP 162 0 0 0 0 0 ____________ 878-551150.HVAC - PW 2,093 0 0 12,668 0 0 ____________ 878-551150.HVAC - SENIOR C 0 15,080 0 0 0 0 ____________ 878-551150.HVAC - FD2 8,027 8,472 0 0 0 0 ____________ 878-551150.HVAC - LIB 1,227 1,351 0 46,947 0 0 ____________ 878-551150.HVAC - YMCA 2,735 0 0 0 0 0 ____________ 878-551150.HVAC - NORTHC C 0 15,500 0 0 0 0 ____________ 878-551150.HVAC - AAC 4,072 0 0 0 0 0 ____________ XXXXXXX 147 of 275147 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 64 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 878-551150.HVAC - AQUATIC C 2,020 0 0 38,281 0 0 ____________ 878-551150.HVAC - FD3 0 4,932 0 1,343 0 0 ____________ 878-551160 Windows, Doors - Misc. 55 1,408 0 450 0 0 ____________ 878-551160.Windows, Doors - CH 220 0 0 277 0 0 ____________ 878-551160.Windows, Doors - ADM 721 0 0 0 0 0 ____________ 878-551160.Windows, Doors - COMM CTR 26 0 0 2,505 0 0 ____________ 878-551160.Windows, Doors - C CHAMBERS 106 0 0 0 0 0 ____________ 878-551160.Windows, Doors - CIVIC C 1,247 615 0 1,533 0 0 ____________ 878-551160.Windows, Doors - PD 9,114 4,979 0 3,731 0 0 ____________ 878-551160.Windows, Doors - EMS1 2,900 3,861 0 0 0 0 ____________ 878-551160.Windows, Doors - FD1 3,544 6,030 0 1,310 0 0 ____________ 878-551160.Windows, Doors - F&F/PARKS 0 328 0 0 0 0 ____________ 878-551160.Windows, Doors - 11CP 76 0 0 146 0 0 ____________ 878-551160.Windows, Doors - BORGFELD 283 0 0 0 0 0 ____________ 878-551160.Windows, Doors -FD2 5,579 8,921 0 216 0 0 ____________ 878-551160.Windows, Doors - EMS4 0 0 0 1,703 0 0 ____________ 878-551160.Windows, Doors - LIB 3,663 6,380 0 0 0 0 ____________ 878-551160.Windows, Doors - YMCA 3,014 0 0 0 0 0 ____________ 878-551160.Windows, Doors - NORTHC C 11 0 0 2,995 0 0 ____________ 878-551160.Windows, Doors - AAC 1,122 257 0 0 0 0 ____________ 878-551160.Windows, Doors - 27CP 21 81 0 0 0 0 ____________ 878-551160.Windows, Doors - FD3 419 2,325 0 1,475 0 0 ____________ 878-551170 Finishes - Misc. ( 2) 0 0 0 0 0 ____________ 878-551170.Finishes - CH 400 0 0 0 0 0 ____________ 878-551170.Finishes - ADM 5,277 4,815 0 0 0 0 ____________ 878-551170.Finishes - COMM CTR 4,556 0 0 0 0 0 ____________ 878-551170.Finishes - C CHAMBERS 1,200 24,417 0 0 0 0 ____________ 878-551170.Finishes - CIVIC C 640 3,058 0 0 0 0 ____________ 878-551170.Finishes - PD 60 1,229 0 0 0 0 ____________ 878-551170.Finishes - EMS1 19 0 0 0 0 0 ____________ 878-551170.Finishes - EMS/PURCH 2,470 0 0 0 0 0 ____________ 878-551170.Finishes - 11CP 660 0 0 0 0 0 ____________ 878-551170.Finishes - PW 1,033 52 0 0 0 0 ____________ 878-551170.Finishes - CHAMBER CM 0 22 0 0 0 0 ____________ 878-551170.Finishes - FD2 805 0 0 0 0 0 ____________ 878-551170.Finishes - LIB 0 2,074 0 0 0 0 ____________ 878-551170.Finishes - AAC 168 0 0 0 0 0 ____________ 878-551400 Minor & Other Equip Maint 0 320 0 0 0 0 ____________ 878-551800 Other Maintenance Agreements 29,925 38,114 37,340 27,404 32,340 0 ____________ TOTAL Maintenance Services 517,295 367,921 424,440 356,526 419,440 150,000 Rental/Leasing 878-561100 Rental-Equipment 0 0 490 0 490 490 ____________ TOTAL Rental/Leasing 0 0 490 0 490 490 XXXXXXX 148 of 275148 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 65 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operating Equipment 878-571600 Police/Fire/Medical Equipment 0 1,704 3,430 1,346 3,430 3,430 ____________ 878-571800 Equipment Less $5,000 2,861 0 490 0 0 0 ____________ TOTAL Operating Equipment 2,861 1,704 3,920 1,346 3,430 3,430 Capital Outlay 878-581200 Vehicles & Access. Over $5,00 27,266 26,033 92,500 0 92,500 0 ____________ 878-581700 Improvements Over $5,000 0 0 0 0 0 269,500 ____________ 878-581800 Equipment Over $5,000 0 10,524 0 0 0 19,000 ____________ TOTAL Capital Outlay 27,266 36,557 92,500 0 92,500 288,500 ________________________________________________________________________________________________________________________________________ TOTAL BUILDING MAINTENANCE 1,663,632 1,638,399 1,956,575 1,447,517 1,962,187 2,062,642 ________________________________________________________________________________________________________________________________________ TOTAL INTERNAL SERVICE 6,808,023 7,169,922 8,189,981 6,046,999 8,176,287 8,880,296 XXXXXXX 149 of 275149 of 275 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part-time intake and information office in Schertz. Prescription s will be filled and administered at the Hospital’s Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital’s drug program. This contract is for $5,000. The City of Schertz also provides assistance to the Guadalupe Children’s Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children’s Advocacy Center’s primary emphasis is placed on the well -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016-17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Assistance $290,617 $282,518 $297,666 $307,666 Operating Equipment 0 0 10,000 10,000 Total $290,617 $282,518 $307,666 $317,666 PROGRAM JUSTIFICATION & ANALYSIS The FY 2023-24 Budget will increase $10,000 from the FY 2022-23 year-end estimate for the Senior Citizens meal program with increased attendance. 150 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 67 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY'S ASSISTANCE ================= Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Assistance 901-537300 Patient Assistence 5,000 5,000 4,900 5,000 5,000 5,000 ____________ 901-537400 Transportation Assistance 42,666 42,666 41,813 0 42,666 42,666 ____________ 901-537500 Children's Advocacy Assistanc 5,000 5,000 4,900 0 5,000 5,000 ____________ 901-537600 Schertz Housing Authority 5,000 0 4,900 0 5,000 5,000 ____________ 901-537700 Senior Citizens Program 232,951 229,852 269,500 163,522 240,000 250,000 ____________ TOTAL City Assistance 290,617 282,518 326,013 168,522 297,666 307,666 Operating Equipment 901-571600 Donation-Expense Sr. Center 0 0 13,793 5,288 10,000 10,000 ____________ TOTAL Operating Equipment 0 0 13,793 5,288 10,000 10,000 ________________________________________________________________________________________________________________________________________ TOTAL CITY'S ASSISTANCE 290,617 282,518 339,806 173,809 307,666 317,666 XXXXXXX 151 of 275151 of 275 DEPARTMENT: 910 COURT RESTRICTED FUNDS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enha nce security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Operating Equipment $11,770 $5,985 $1,000 $10,000 Total $11,770 $5,985 $1,000 $10,000 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2023-24 Budget will increase $9,000 from the FY 2022-23 estimate to match the projected revenue for 2023-24. 152 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 69 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ COURT-RESTRICTED FUNDS ====================== Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 910-571600 Court Technology Expenditure 11,770 5,985 12,740 521 1,000 2,000 ____________ 910-571700 Court Security Expenditure 0 0 0 0 0 8,000 ____________ TOTAL Operating Equipment 11,770 5,985 12,740 521 1,000 10,000 ________________________________________________________________________________________________________________________________________ TOTAL COURT-RESTRICTED FUNDS 11,770 5,985 12,740 521 1,000 10,000 XXXXXXX 153 of 275153 of 275 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking (I&S) portion of the property taxes are directly deposited by the County Tax Assessor’s Office into this fund. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Taxes $7,102,016 $7,182,900 $7,800,000 $9,050,000 Fund Transfers 7,915 2,737 0 0 Miscellaneous 126,592 4,710,058 289,935 285,000 Total $7,236,523 $11,895,694 $8,089,935 $9,335,000 Expenses Professional Service $178,600 $90,626 $3,800 $84,800 Debt Service 6,756,465 6,584,155 8,743,986 8,517,945 Refund Debt 0 4,443,881 0 0 Total $6,935,065 $11,118,662 $8,747,786 $8,602,745 Over/-Under $301,458 $777,032 -$657,851 $732,255 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenues for FY 2023-24 increase 15.4% from the FY 2022-23 estimate with higher property values and an increase in the I&S tax rate. Expenses: The FY 2023-24 Budget will decrease 1.7% from the FY 2022-23 year-end estimate following the existing debt payment schedule. 154 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000 ____________ Fund Transfers 7,915 2,737 814,143 3 0 0 ____________ Miscellaneous 126,592 4,710,058 175,750 267,359 289,935 285,000 ____________ TOTAL REVENUES 7,236,523 11,895,694 8,686,248 8,015,211 8,089,935 9,335,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ____________ TOTAL GENERAL GOVERNMENT 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ____________ TOTAL EXPENDITURES 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 REVENUE OVER/(UNDER) EXPENDITURES 301,458 777,032 0 ( 732,574) ( 657,851) 732,255 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 155 of 275155 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411900 Property Tax Revenue 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000 ____________ TOTAL Taxes 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 814,143 0 0 0 ____________ 000-486100 Transfer In 6,585 0 0 3 0 0 ____________ 000-486401 Transfer In -Bond Project Fun 1,330 2,737 0 0 0 0 ____________ TOTAL Fund Transfers 7,915 2,737 814,143 3 0 0 Miscellaneous 000-491000 Interest Earned 277 363 750 4,447 8,000 10,000 ____________ 000-491200 Investment Income 1,315 143,062 75,000 80,976 100,000 175,000 ____________ 000-491900 Bond Payable 0 421,632 0 0 0 0 ____________ 000-495020 Contribution From YMCA 125,000 75,000 100,000 125,000 125,000 100,000 ____________ 000-497000 Misc Income 0 0 0 56,935 56,935 0 ____________ 000-498000 Proceeds From Refunding Debt 0 4,070,000 0 0 0 0 ____________ TOTAL Miscellaneous 126,592 4,710,058 175,750 267,359 289,935 285,000 ____________ TOTAL REVENUES 7,236,523 11,895,694 8,686,248 8,015,211 8,089,935 9,335,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 156 of 275156 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541500 Paying Agent 3,800 3,800 4,000 3,800 3,800 4,800 ____________ 101-541502 Cost of Bond Issuance 174,800 86,826 80,000 0 0 80,000 ____________ TOTAL Professional Services 178,600 90,626 84,000 3,800 3,800 84,800 Debt Service 101-555629 Bond-GO 2007 Principal 325,000 340,000 355,000 355,000 355,000 370,000 ____________ 101-555629.Bond-GO 2007 Interest 98,579 85,151 71,123 70,561 70,561 56,370 ____________ 101-555633 Bond-GO SR2011 Principal 270,000 0 0 0 0 0 ____________ 101-555633.Bond-GO SR2011 Interest 6,750 0 0 0 0 0 ____________ 101-555634 Bond-GO 2011A Refund-Principa 485,000 0 0 0 0 0 ____________ 101-555634.Bond-GO 2011A Refund-Interest 5,462 0 0 0 0 0 ____________ 101-555635 Bond-GO 2012 - Principal 365,000 375,000 0 0 0 0 ____________ 101-555635.Bond-GO 2012 - Interest 138,370 4,219 0 0 0 0 ____________ 101-555638 Bond-GO 2014 Refund-Principal 100,000 750,000 775,000 775,000 775,000 800,000 ____________ 101-555638.Bond-GO 2014 Refund-Interest 280,775 268,025 245,150 245,150 245,150 219,525 ____________ 101-555639 Tax Note - SR2015 - Principal 40,000 0 0 0 0 0 ____________ 101-555639.Tax Note - SR2015 - Interest 694 0 0 0 0 0 ____________ 101-555640 Bond-Ref 2015 Bond-Principal 690,000 0 0 0 0 0 ____________ 101-555640.Bond-GO Ref 2015-Interest 47,400 37,050 37,050 37,050 37,050 37,050 ____________ 101-555641 Tax Note - SR2015A-Principal 150,000 155,000 0 0 0 0 ____________ 101-555641.Tax Note - SR2015A - Interest 4,697 2,387 0 0 0 0 ____________ 101-555642 Bond-GO SR2016-Principal 235,000 245,000 255,000 313,253 313,253 265,000 ____________ 101-555642.Bond-GO SR2016-Interest 141,206 131,606 121,606 63,353 63,353 111,206 ____________ 101-555643 Bond-TaxableB CO SR2016-Princ 60,000 60,000 65,000 65,000 65,000 65,000 ____________ 101-555643.Bond-Taxable CO SR2016-Intere 42,063 40,263 38,388 38,388 38,388 36,438 ____________ 101-555644 Bond-NonTaxA CO SR2016-Princi 190,000 195,000 205,000 205,000 205,000 70,000 ____________ 101-555644.Bond-NonTax CO SR2016-Interes 48,169 40,469 32,469 32,469 32,469 27,319 ____________ 101-555645 Bond-CO SR2017-Principal 295,000 305,000 315,000 315,000 315,000 325,000 ____________ 101-555645.Bond-CO SR2017 - Interest 121,700 112,700 103,400 103,400 103,400 93,800 ____________ 101-555646 Bond-GO SR2017 - Principal 160,000 165,000 170,000 170,000 170,000 175,000 ____________ 101-555646.Bond-GO SR2017 - Interest 104,925 100,050 95,025 95,025 95,025 89,850 ____________ 101-555647 Bond-GO 2018 Refund- Principa 570,000 585,000 595,000 595,000 595,000 610,000 ____________ 101-555647.Bond-GO 2018 Refund - Interes 98,368 86,125 73,617 73,617 73,617 60,844 ____________ 101-555648 Bond-CO SR2018 - Principal 235,000 245,000 260,000 260,000 260,000 270,000 ____________ 101-555648.Bond-CO 2018 - Interest 175,888 163,888 151,263 151,263 151,263 138,013 ____________ 101-555649 Bond-GO 2018 Ref - Principal 530,000 185,000 205,000 205,000 205,000 250,000 ____________ 101-555649.Bond-GO 2018 Ref - Interest 199,694 181,819 172,069 172,069 172,069 160,694 ____________ 101-555650 Bond-CO 2019-Principal 255,000 265,000 275,000 275,000 275,000 280,000 ____________ 101-555650.Bond-CO 2019-Interest 122,700 114,900 106,800 106,800 106,800 95,675 ____________ 101-555651 Bond-GO 2020-Principal 0 935,000 960,000 960,000 960,000 970,000 ____________ 101-555651.Bond-GO 2020-Interest 164,027 211,963 174,063 174,063 174,063 135,463 ____________ 101-555652 Bond-GO 2021 Ref - Principal 0 0 350,000 350,000 350,000 360,000 ____________ 101-555652.Bond-GO 2021 Ref - Interest 0 98,850 124,800 124,800 124,800 110,600 ____________ 101-555653 Bond-CO 2022 - Principal 0 0 175,000 175,000 175,000 180,000 ____________ 101-555653.Bond-CO 2022 - Interest 0 99,692 166,525 166,525 166,525 157,650 ____________ 101-555654 Bond-CO 2022A - Principal 0 0 595,000 275,000 275,000 265,000 ____________ XXXXXXX 157 of 275157 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 101-555654.Bond-CO 2022A - Interest 0 0 0 364,225 364,225 350,725 ____________ 101-555655 Bond-GO 2022 - Principal 0 0 1,333,900 615,000 615,000 595,000 ____________ 101-555655.Bond-GO 2022 - Interest 0 0 0 816,975 816,975 786,725 ____________ TOTAL Debt Service 6,756,465 6,584,155 8,602,248 8,743,985 8,743,986 8,517,945 Other Financing Sources 101-556300 Payment To Refund Debt 0 4,443,881 0 0 0 0 ____________ TOTAL Other Financing Sources 0 4,443,881 0 0 0 0 ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 158 of 275158 of 275 FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City’s water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City’s wholesaler for water production and transport is the Schertz-Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Republic Services. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenues Franchises $296,913 $360,419 $306,535 $320,000 Fees 25,922,940 28,981,667 29,880,000 30,303,800 Fund Transfers 171,404 439,670 150,000 157,500 Miscellaneous 5,616,906 6,834,861 598,858 723,500 Total $32,008,163 $36,616,618 $30,935,393 $31,504,800 Expenses Non-Departmental $2,405,230 $0 $0 $0 Business Office 1,088,932 1,065,851 1,253,983 1,393,245 W&S Administration 27,262,779 27,026,148 27,581,270 29,848,656 Projects 0 5,000,000 326,687 0 Total $30,756,941 $33,092,000 $29,161,940 $31,241,901 Over/-Under $1,251,223 $3,524,618 $1,773,453 $262,899 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to increase 1.8% from the FY 2022-23 year-end estimate due to account growth and fee increases. Expenses: The FY 2023-24 Budget increases 7.1% from the FY 2022-23 year- end estimates for anticipated wage adjustments and costs of water purchases and wastewater treatment increasing. 159 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Franchises 296,913 360,419 400,000 306,535 306,535 320,000 ____________ Fees 25,922,940 28,981,667 27,487,000 24,309,215 29,880,000 30,303,800 ____________ Fund Transfers 171,404 439,670 150,000 125,000 150,000 157,500 ____________ Miscellaneous 5,616,906 6,834,861 448,858 560,254 598,858 723,500 ____________ TOTAL REVENUES 32,008,163 36,616,618 28,485,858 25,301,005 30,935,393 31,504,800 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 2,405,230 0 0 0 0 0 ____________ BUSINESS OFFICE 1,088,932 1,065,851 1,281,787 957,103 1,253,983 1,393,245 ____________ TOTAL GENERAL GOVERNMENT 3,494,162 1,065,851 1,281,787 957,103 1,253,983 1,393,245 PUBLIC WORKS W & S ADMINISTRATION 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 ____________ TOTAL PUBLIC WORKS 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 MISC & PROJECTS PROJECTS 0 5,000,000 0 326,687 326,687 0 ____________ TOTAL MISC & PROJECTS 0 5,000,000 0 326,687 326,687 0 ____________ TOTAL EXPENDITURES 30,756,941 33,092,000 26,826,741 21,931,383 29,161,940 31,241,901 REVENUE OVER/(UNDER) EXPENDITURES 1,251,223 3,524,618 1,659,117 3,369,622 1,773,453 262,899 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 160 of 275160 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Franchises 000-421490 Cell Tower Leasing 296,913 360,419 400,000 306,535 306,535 320,000 ____________ TOTAL Franchises 296,913 360,419 400,000 306,535 306,535 320,000 Permits ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fees 000-455200 Garbage Collection Fee 5,157,312 5,673,337 5,300,000 4,941,917 5,900,000 6,018,000 ____________ 000-455600 Fire Line Fees 0 0 22,000 0 0 22,000 ____________ 000-455700 Recycle Fee Revenue 333,131 348,490 340,000 291,741 348,000 346,800 ____________ 000-455800 W&S Line Constructn Reimbur 26,565 11,541 25,000 1,460 2,000 0 ____________ 000-457100 Sale of Water 11,566,510 13,249,624 12,600,000 10,818,476 13,800,000 14,000,000 ____________ 000-457110 Edwards Water Lease 26,700 0 40,000 0 0 0 ____________ 000-457120 Water Transfer Charge-Selma 13,882 0 15,000 0 0 40,000 ____________ 000-457130 Water Transfer Charge-UC 0 0 0 0 0 20,000 ____________ 000-457200 Sale of Meters 95,185 116,855 100,000 59,164 100,000 100,000 ____________ 000-457400 Sewer Charges 8,608,375 9,256,697 8,800,000 7,926,273 9,400,000 9,500,000 ____________ 000-457500 Water Penalties 52,254 322,373 240,000 268,184 325,000 252,000 ____________ 000-458110 Sale of Merchandise - GovDeal 41,000 0 2,500 0 2,500 2,500 ____________ 000-459200 NSF Check Fee-Water&Sewer 2,025 2,750 2,500 2,000 2,500 2,500 ____________ TOTAL Fees 25,922,940 28,981,667 27,487,000 24,309,215 29,880,000 30,303,800 Fund Transfers 000-486100 Transfer In 0 4,669 0 0 0 0 ____________ 000-486101 Transfer In-General Fund 0 285,000 0 0 0 0 ____________ 000-486204 Interfnd Chrg-Drainage Billin 146,400 150,000 150,000 125,000 150,000 157,500 ____________ 000-486406 Transfer In - Pblc Imprvmnt 25,004 0 0 0 0 0 ____________ TOTAL Fund Transfers 171,404 439,670 150,000 125,000 150,000 157,500 Miscellaneous 000-490000 Misc Charges 15,964 14,730 10,500 9,749 13,500 13,500 ____________ 000-491000 Interest Earned 8,479 20,571 25,000 8,840 15,000 16,000 ____________ 000-491200 Investment Income 30,912 75,303 100,000 281,393 250,000 350,000 ____________ 000-495013 Capital Contribution-W&S 5,243,820 4,940,032 0 0 0 0 ____________ 000-496000 Water Construction Reserve Ac 0 0 0 1 0 0 ____________ 000-497000 Misc Income-W&S 66,295 4,379 18,000 17,821 25,000 18,000 ____________ 000-498110 Salary Reimb-SSLGC 251,437 340,913 295,358 242,449 295,358 326,000 ____________ 000-498200 Reimbursmnt-W&S Project 0 0 0 1 0 0 ____________ 000-499000 Change In Equity 0 1,438,934 0 0 0 0 ____________ 000-499100 Distribution- GSE Bond Settln 0 ( 0 ) 0 0 0 0 ____________ TOTAL Miscellaneous 5,616,906 6,834,861 448,858 560,254 598,858 723,500 ____________ TOTAL REVENUES 32,008,163 36,616,618 28,485,858 25,301,005 30,935,393 31,504,800 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 161 of 275161 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers 101-548406 Transfer To Public Improvemen 1,805,230 0 0 0 0 0 ____________ 101-548406.Transfer Out-Water/Sewer Prjc 600,000 0 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 2,405,230 0 0 0 0 0 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Other Financing Sources ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 2,405,230 0 0 0 0 0 XXXXXXX 162 of 275162 of 275 DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer’s account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services to our customers. • To encourage and educate our customers to use delivery of e-mail statements. • To encourage and educate our customers to pay their utility bill by using the City’s automatic draft payments services, online web payments, and e- services through their financial institution. • To read water meters in a safe, reliable, and efficient manner • Provide accurate and expedited utility billing statements 163 of 275 UTILITY BILLING ORGANIZATIONAL CHART UTILITY BILLING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Utility Billing Manager 1 1 1 1 Utility Billing Asst. Manager 1 1 0 0 Utility Billing Lead Clerk 0 0 1 2 Utility Billing Clerk 4 5 5 5 Meter Tech 3 2 2 2 TOTAL POSITIONS 9 9 9 10 City Manager Assistant City Manager Finance Utility Billing Municipal Court 164 of 275 UTILITY BILLING Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel Services $504,675 $425,743 $583,011 $679,845 Supplies 146,984 149,748 213,091 212,600 City Support Services 33,151 37,262 44,000 53,000 Utility Services 10,787 11,333 10,000 13,000 Operations Support 112,212 120,360 120,000 120,000 Staff Support 3,230 5,323 8,700 8,700 Professional Services 272,853 311,462 273,000 305,500 Maintenance Services 5,040 4,620 0 0 Operating Equipment 0 0 2,181 600 Total $1,088,932 $1,065,851 $1,253,983 $1,393,245 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 11.1% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of a Lead Clerk position and higher credit card fees as more customers pay by phone or online. 165 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ BUSINESS OFFICE =============== Personnel Services 176-511110 Regular 328,735 331,811 364,889 278,248 375,906 446,248 ____________ 176-511120 Overtime 5,411 6,591 7,078 4,884 6,300 7,579 ____________ 176-511210 Longevity 6,226 7,906 6,450 6,679 6,595 6,102 ____________ 176-511220 Clothing Allowance 0 0 0 112 112 0 ____________ 176-511230 Certification Allowance 1,521 3,575 3,150 1,390 1,410 780 ____________ 176-511310 FICA - Employer 24,724 26,189 29,190 21,500 29,860 35,244 ____________ 176-511350 TMRS-Employer 55,330 ( 45,321) 62,539 45,645 62,510 76,973 ____________ 176-511410 Health-Employer 80,873 92,900 93,574 65,564 96,817 104,756 ____________ 176-511500 Workers' Compensation 1,856 2,093 2,026 3,907 3,501 2,163 ____________ TOTAL Personnel Services 504,675 425,743 568,896 427,928 583,011 679,845 Supplies 176-521000 Operating Supplies 1,737 2,083 2,991 2,695 2,991 2,500 ____________ 176-521100 Office Supplies 1,659 2,113 2,100 1,130 2,100 2,100 ____________ 176-521405 Water Meters-New 143,588 145,552 208,000 204,518 208,000 208,000 ____________ TOTAL Supplies 146,984 149,748 213,091 208,343 213,091 212,600 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 176-532355 Software Maintenance 0 36,065 65,000 43,818 44,000 48,000 ____________ 176-532400 Computer Fees & Licenses 33,151 0 0 0 0 0 ____________ 176-532900 Contingencies 0 1,197 680 0 0 5,000 ____________ TOTAL City Support Services 33,151 37,262 65,680 43,818 44,000 53,000 Utility Services 176-533310 Telephone/Cell Phone 1,732 556 1,500 0 0 3,000 ____________ 176-533500 Vehicle Fuel 9,055 10,777 10,000 6,442 10,000 10,000 ____________ TOTAL Utility Services 10,787 11,333 11,500 6,442 10,000 13,000 Operations Support 176-534000 Postage 84,973 73,046 95,000 72,063 95,000 95,000 ____________ 176-534200 Printing & Binding 21,078 41,072 25,000 20,355 25,000 25,000 ____________ 176-534300 Equipment Maintenance - Copie 6,161 6,241 0 0 0 0 ____________ TOTAL Operations Support 112,212 120,360 120,000 92,417 120,000 120,000 Staff Support 176-535100 Uniforms 2,163 2,178 3,200 2,175 3,200 3,200 ____________ 176-535200 Awards 108 200 1,000 208 1,000 1,000 ____________ 176-535300 Memberships 0 70 500 0 500 500 ____________ 176-535500 Training/Travel 763 2,637 3,500 1,621 3,500 3,500 ____________ 176-535510 Meeting Expenses 195 238 500 213 500 500 ____________ TOTAL Staff Support 3,230 5,323 8,700 4,216 8,700 8,700 XXXXXXX 166 of 275166 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 176-541800 Credit Card Fees 268,102 309,508 270,000 169,286 270,000 302,000 ____________ 176-541810 Credit Cards Fees - AMEX 4,751 1,954 3,000 2,473 3,000 3,500 ____________ TOTAL Professional Services 272,853 311,462 273,000 171,758 273,000 305,500 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 176-551800 Other Maintenance Agreements 5,040 4,620 18,700 0 0 0 ____________ TOTAL Maintenance Services 5,040 4,620 18,700 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 176-571000 Furniture & Fixtures 0 0 2,220 2,181 2,181 600 ____________ TOTAL Operating Equipment 0 0 2,220 2,181 2,181 600 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL BUSINESS OFFICE 1,088,932 1,065,851 1,281,787 957,103 1,253,983 1,393,245 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 3,494,162 1,065,851 1,281,787 957,103 1,253,983 1,393,245 XXXXXXX 167 of 275167 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION The Water and Wastewater division of Public Works provides essential services to the Schertz community through maintenance, repair, strategic planning, inspection of infrastructure, and the expansion of water and wastewater services. To contribute to a higher quality of life and a safer community that is sustainable and financially sound, our employees offer excellent customer service, participate in community events, provide a weekly chipping service, meet with developers and utility providers, review plat and subdivision plans, as well as review water and wastewater construction plans. In addition, the Water and Wastewater division oversees the drought and water conservation plans/ordinance, provides letters of availability and Certificates of Convenience and Necessity, assists other departments, and conducts department training, education, and planning. GOALS AND OBJECTIVES • Provides a safe potable water system that maintains adequate pressure and meets all the State rules and regulations. • Provides a safe, sanitary, and reliable wastewater system that meets all State rules and regulations. • Ensure an adequate future water supply, through innovative conservation practices and proactively developing new resources. • Proactively engage and empower personnel to strengthen ability to respond promptly to daily and emergency events. • Emphasize safety to reduce preventable accidents. • Engaged workforce that is service oriented in delivering quality services and providing accurate and timely responses to customer requests and concerns. 168 of 275 WATER AND SEWER ADMINISTRATION ORGANIZATION CHART WATER & SEWER ADMINISTRATION 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 Assistant Director 1 1 1 0 Water & Sewer Manager 1 1 1 1 Customer Relations Representative 1 1 1 1 SCADA Technician 0 1 1 1 Schertz-Seguin Local Government Corp Gen Mgr 1 1 1 1 Schertz-Seguin Local Government Corp Assistant Gen Mgr 1 1 1 0 Schertz-Seguin Local Government Corp Electrical Journeyman 0 0 0 1 Water & Sewer Superintendent 1 1 1 1 Water & Sewer Supervisor 1 2 2 2 Service Worker II 5 5 5 5 Service Worker I 10 10 10 10 City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 169 of 275 WATER AND SEWER ADMINISTRATION TOTAL POSITIONS 24 25 25 24 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Water Connections 16734 16031 16265 16590 Miles of Water Main 230 236 243 250 Miles of Sewer Main 118 124 131 137 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Gallons Pumped (Edwards), acre feet 52 324 400 550 Gallons Received (SSLGC), acre feet 6000 6694 6700 6800 Gallons Distributed, acre feet 5300 6282 5630 6000 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget New Meter Installed 260 276 80 150 New Service Taps 0 3 1 5 Water Service Calls 2212 1820 1858 2000 Water Main Break, Service Repair Calls 1806 1611 1506 1800 Sewer Backup and Repair Calls 792 904 765 775 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel Services $1,801,986 $1,821,807 $1,857,153 $2,287,456 Supplies 78,926 44,285 53,000 109,480 City Support Services 68,258 72,617 89,559 219,750 Utility Services 3,773,667 3,890,452 4,020,500 4,223,750 Operations Support 9,450 7,390 10,050 10,100 Staff Support 37,795 35,788 43,000 41,450 City Assistance 200 40 0 0 Professional Services 465,999 377,238 380,400 392,400 Fund Charges/Transfers 8,615,455 8,930,072 6,746,368 6,794,386 Maintenance Services 10,195,253 10,994,260 11,347,820 11,872,500 170 of 275 WATER AND SEWER ADMINISTRATION Other Costs 40,000 36,616 40,000 40,000 Debt Service 2,072,273 637,022 2,619,511 2,597,184 Other Financing Sources 0 57,095 0 0 Rental/Leasing 96,568 113,265 105,402 60,700 Operating Equipment 6,950 8,201 13,000 124,500 Capital Outlay 0 0 255,507 1,075,000 Total $27,262,779 $27,026,148 $27,581,270 $29,848,656 Projects $0 $5,000,000 $326,687 $0 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 8.2% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the purchase of a replacement Combo Vac Truck, system monitoring upgrades and easement acquisition for future infrastructure. 171 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ W & S ADMINISTRATION ==================== Personnel Services 575-511110 Regular 1,182,237 1,171,386 1,305,491 929,700 1,152,596 1,472,343 ____________ 575-511120 Overtime 52,807 82,165 68,801 55,888 85,000 72,173 ____________ 575-511210 Longevity 30,266 11,801 13,861 10,030 9,922 11,705 ____________ 575-511230 Certification Allowance 10,761 16,783 13,791 12,953 11,104 10,851 ____________ 575-511240 Vehicle/phone Allowance 900 866 900 0 0 0 ____________ 575-511310 FICA - Employer 92,185 94,928 107,008 73,415 96,284 119,579 ____________ 575-511350 TMRS-Employer 203,588 210,831 229,263 156,048 201,567 261,159 ____________ 575-511410 Health-Employer 218,247 219,573 265,624 201,301 275,733 316,229 ____________ 575-511500 Workers' Compensation 10,995 13,475 22,745 24,947 24,947 23,417 ____________ TOTAL Personnel Services 1,801,986 1,821,807 2,027,484 1,464,281 1,857,153 2,287,456 Supplies 575-521000 Operating Supplies 8,469 11,551 10,000 10,240 20,000 15,000 ____________ 575-521100 Office Supplies 962 1,565 1,500 739 1,500 2,000 ____________ 575-521200 Medical/Chem Supplies 1,391 1,457 1,500 978 1,500 5,980 ____________ 575-521400 Plumbing Supplies 68,105 29,713 50,000 10,495 30,000 85,000 ____________ 575-521600 Equip Maint Supplies 0 0 0 0 0 1,500 ____________ TOTAL Supplies 78,926 44,285 63,000 22,452 53,000 109,480 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 575-532400 Computer Fees & Licenses 0 0 0 0 0 4,000 ____________ 575-532500 City Insurance-Commercial 65,833 70,562 78,000 86,059 86,059 97,000 ____________ 575-532800 Employee Appreciation Events 2,500 2,055 3,500 2,907 3,500 3,750 ____________ 575-532900 Contingencies ( 76 ) 0 109,000 0 0 115,000 ____________ TOTAL City Support Services 68,258 72,617 190,500 88,966 89,559 219,750 Utility Services 575-533100 Gas Utility Service 2,064 2,820 3,000 2,225 3,000 4,000 ____________ 575-533200 Electric Utility Service 428,361 403,065 325,000 292,361 450,000 450,000 ____________ 575-533310 Telephone/Cell Phones 429 81 2,000 0 2,000 0 ____________ 575-533400 Water Purchase 3,293,664 3,415,885 3,200,000 2,004,481 3,500,000 3,700,000 ____________ 575-533410 Water Utility Service 1,936 2,075 2,500 2,032 2,500 2,750 ____________ 575-533500 Vehicle Fuel 47,213 66,524 53,000 48,424 63,000 67,000 ____________ TOTAL Utility Services 3,773,667 3,890,452 3,585,500 2,349,523 4,020,500 4,223,750 Operations Support 575-534000 Postage 306 272 300 61 300 350 ____________ 575-534100 Advertising 2,455 0 3,000 0 3,000 3,000 ____________ 575-534200 Printing & Binding 0 179 250 31 250 250 ____________ 575-534300 Equipment Maintenance - Copie 6,688 6,939 6,500 4,453 6,500 6,500 ____________ TOTAL Operations Support 9,450 7,390 10,050 4,545 10,050 10,100 XXXXXXX 172 of 275172 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 7 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Staff Support 575-535100 Uniforms 15,113 13,960 20,000 9,723 20,000 17,450 ____________ 575-535300 Memberships 5,683 0 0 0 0 0 ____________ 575-535500 Training/Travel 15,000 20,545 23,000 11,006 23,000 23,000 ____________ 575-535510 Meeting Expenses 1,999 1,283 0 0 0 1,000 ____________ TOTAL Staff Support 37,795 35,788 43,000 20,730 43,000 41,450 City Assistance 575-537100 Medical Services 200 40 0 0 0 0 ____________ TOTAL City Assistance 200 40 0 0 0 0 Professional Services 575-541200 Legal Svcs 225,226 113,915 150,000 149,176 200,000 125,000 ____________ 575-541300 Other Consl/Prof Services 121,249 45,587 145,000 44,449 60,000 145,000 ____________ 575-541305 Cell Tower Management Fees 92,124 108,128 108,000 91,811 95,000 96,000 ____________ 575-541400 Auditor/Accounting Service 26,000 24,000 24,000 24,000 24,000 25,000 ____________ 575-541500 Paying Agent 1,400 797 1,400 600 1,400 1,400 ____________ 575-541502 Cost of Bond Issuance 0 84,811 0 0 0 0 ____________ TOTAL Professional Services 465,999 377,238 428,400 310,035 380,400 392,400 Fund Charges/Transfers 575-548040 Contribution To CVLGC 99,999 300,000 400,000 400,000 400,000 300,000 ____________ 575-548050 Contribution to SSLG 3,908,231 3,913,110 3,898,064 2,977,674 3,898,064 4,065,751 ____________ 575-548060 Contribution to CCMA 714,450 716,245 800,000 218,025 800,000 715,050 ____________ 575-548101 Transfer Out - General Fund 0 0 4,000 0 4,000 4,000 ____________ 575-548600 Inter-fund Charges-Admin 1,450,827 1,478,230 1,493,620 1,244,683 1,493,620 1,540,372 ____________ 575-548610 Interfund Charge-Fleet 116,624 163,596 150,684 125,570 150,684 169,213 ____________ 575-548800 Depreciation Expense 2,313,943 2,358,892 0 0 0 0 ____________ 575-548900 Amortization Expense 11,381 0 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 8,615,455 8,930,072 6,746,368 4,965,952 6,746,368 6,794,386 Maintenance Services 575-551100 Building Maintenance 2,451 2,908 5,000 0 5,000 10,000 ____________ 575-551300 Computer Maintenance 11,004 14,647 17,500 6,229 17,500 17,500 ____________ 575-551400 Minor & Other Equip Maint 2,127 3,302 5,100 2,433 5,100 5,100 ____________ 575-551500 Water Maintenance 70,211 132,340 200,000 144,427 200,000 280,000 ____________ 575-551510 Waste Contractor Expense 5,206,801 5,452,509 5,000,000 4,147,104 5,500,000 5,582,100 ____________ 575-551520 Sewer Treatment-CCMA/MUD 4,708,982 5,286,445 4,182,000 4,072,525 5,500,000 5,720,000 ____________ 575-551530 Sewer Maintenance 129,617 78,157 90,000 33,044 90,000 120,000 ____________ 575-551540 I&I Maintenance 45,429 7,299 50,000 0 10,000 50,000 ____________ 575-551600 Street Maintenance Materials 18,411 16,333 20,000 16,992 20,000 87,500 ____________ 575-551720 Low Flow Rebate Program 0 100 400 0 0 100 ____________ 575-551800 Other Maintenance Agreements 220 220 200 220 220 200 ____________ TOTAL Maintenance Services 10,195,253 10,994,260 9,570,200 8,422,973 11,347,820 11,872,500 XXXXXXX 173 of 275173 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 8 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Other Costs 575-554100 State Water Fees-TCEQ 40,000 36,616 40,000 36,605 40,000 40,000 ____________ TOTAL Other Costs 40,000 36,616 40,000 36,605 40,000 40,000 Debt Service 575-555900 Debt Service 1,560,000 0 1,912,700 1,580,000 1,580,000 1,630,000 ____________ 575-555900.Interest Expense 512,273 637,022 587,077 1,039,511 1,039,511 967,184 ____________ TOTAL Debt Service 2,072,273 637,022 2,499,777 2,619,511 2,619,511 2,597,184 Other Financing Sources 575-556000 Issuance Costs 0 57,095 0 0 0 0 ____________ TOTAL Other Financing Sources 0 57,095 0 0 0 0 Rental/Leasing 575-561000 Rental-Building & Land 3,041 3,132 3,275 3,402 3,402 3,700 ____________ 575-561100 Rental-Equipment 0 8,133 1,000 0 0 6,000 ____________ 575-561200 Lease/Purchase Payments 93,527 102,000 68,000 85,000 102,000 51,000 ____________ TOTAL Rental/Leasing 96,568 113,265 72,275 88,402 105,402 60,700 Operating Equipment 575-571000 Furniture & Fixtures 4,361 3,952 3,000 266 3,000 6,000 ____________ 575-571300 Computer & Periphe. < $5000 0 0 0 0 0 108,500 ____________ 575-571500 Minor Equipment 2,588 4,249 4,000 4,963 10,000 10,000 ____________ TOTAL Operating Equipment 6,950 8,201 7,000 5,229 13,000 124,500 Capital Outlay 575-581000 MAJOR PROJECTS-water & sewer 0 0 0 0 0 250,000 ____________ 575-581010 LAND/ROW 0 0 0 0 0 100,000 ____________ 575-581200 Vehicles & Access. Over $5,00 0 0 52,500 55,382 57,500 0 ____________ 575-581800 Equipment Over $5,000 0 0 208,900 193,006 198,007 725,000 ____________ TOTAL Capital Outlay 0 0 261,400 248,388 255,507 1,075,000 Water Line Relocation ___________ ___________ ___________ ___________ ___________ ____________ ____________ Aviation Heights ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL W & S ADMINISTRATION 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC WORKS 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 XXXXXXX 174 of 275174 of 275 FUND: 411 CAPITAL RECOVERY FUND WATER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Provide citizens with quality projects completed on-time and on-budget. • Design a 3 million gallon ground storage and booster station • State law mandates that the Water/Wastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 175 of 275 CAPITAL RECOVERY FUND - WATER PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $1,079,712 $832,664 $900,000 $1,000,000 Miscellaneous 10,310 65,208 211,800 222,000 Total $1,090,022 $897,871 $1,111,800 $1,222,000 Expenses Non Departmental $46,922 $37,234 $55,748 $55,748 Projects 512,000 4,230,819 0 0 Total $558,922 $4,268,052 $55,748 $55,748 Over/-Under $531,100 -$3,370,181 $1,056,052 $1,166,252 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $55,748 for any professional services or studies that need to be completed. 176 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000 ____________ Miscellaneous 10,310 65,208 51,500 179,590 211,800 222,000 ____________ TOTAL REVENUES 1,090,022 897,871 1,151,500 752,892 1,111,800 1,222,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 46,922 37,234 55,748 1,000 55,748 55,748 ____________ TOTAL GENERAL GOVERNMENT 46,922 37,234 55,748 1,000 55,748 55,748 MISC & PROJECTS PROJECTS 512,000 4,230,819 0 0 0 0 ____________ TOTAL MISC & PROJECTS 512,000 4,230,819 0 0 0 0 ____________ TOTAL EXPENDITURES 558,922 4,268,052 55,748 1,000 55,748 55,748 REVENUE OVER/(UNDER) EXPENDITURES 531,100 ( 3,370,181) 1,095,752 751,892 1,056,052 1,166,252 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 177 of 275177 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455900 Cap Rcvry-Water 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000 ____________ TOTAL Fees 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 237 754 1,500 1,307 1,800 2,000 ____________ 000-491200 Investment Income 10,073 64,453 50,000 178,282 210,000 220,000 ____________ TOTAL Miscellaneous 10,310 65,208 51,500 179,590 211,800 222,000 ____________ TOTAL REVENUES 1,090,022 897,871 1,151,500 752,892 1,111,800 1,222,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 178 of 275178 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 101-532400 Computer Fees & Licenses 0 0 11,748 0 11,748 11,748 ____________ TOTAL City Support Services 0 0 11,748 0 11,748 11,748 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 101-541300 Professional Services-Cap Pla 45,922 36,234 43,000 0 43,000 43,000 ____________ 101-541400 Auditor/Accounting Service 1,000 1,000 1,000 1,000 1,000 1,000 ____________ TOTAL Professional Services 46,922 37,234 44,000 1,000 44,000 44,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 46,922 37,234 55,748 1,000 55,748 55,748 XXXXXXX 179 of 275179 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NONDEPARTMENTAL =============== Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 46,922 37,234 55,748 1,000 55,748 55,748 XXXXXXX 180 of 275180 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers 900-548406 Transfer Out-Public Imprvment 512,000 4,230,819 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 512,000 4,230,819 0 0 0 0 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 512,000 4,230,819 0 0 0 0 XXXXXXX 181 of 275181 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 21 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ LIVE OAK ELEVATED TANK ====================== Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 512,000 4,230,819 0 0 0 0 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 558,922 4,268,052 55,748 1,000 55,748 55,748 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 182 of 275182 of 275 FUND: 421 CAPITAL RECOVERY FUND SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water/Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 20 11. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift-station will be needed to accomplish this project. • Initiate and institute a study to implement reuse water throughout the City. • Provide citizens with quality projects completed on-time and on-budget. 183 of 275 CAPITAL RECOVERY FUND - SEWER PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $611,659 $371,261 $400,000 $500,000 Miscellaneous 9,865 59,887 245,000 200,000 Total $621,523 $431,148 $645,000 $700,000 Expenses Non-Departmental $7,855,487 $21,382 $67,248 $67,248 Total $7,855,487 $21,382 $67,248 $67,248 Over/-Under -$7,233,964 $409,766 $577,752 $632,752 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $67,248 for any professional services or studies that need to be completed. 184 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 611,659 371,261 550,000 355,654 400,000 500,000 ____________ Miscellaneous 9,865 59,887 51,500 194,555 245,000 200,000 ____________ TOTAL REVENUES 621,523 431,148 601,500 550,209 645,000 700,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 7,855,487 21,382 64,248 2,558 67,248 67,248 ____________ TOTAL GENERAL GOVERNMENT 7,855,487 21,382 64,248 2,558 67,248 67,248 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 7,855,487 21,382 64,248 2,558 67,248 67,248 REVENUE OVER/(UNDER) EXPENDITURES ( 7,233,964) 409,766 537,252 547,651 577,752 632,752 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 185 of 275185 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455910 Cap Rcvry-Waste Water 611,659 371,261 550,000 355,654 400,000 500,000 ____________ TOTAL Fees 611,659 371,261 550,000 355,654 400,000 500,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 195 6,415 1,500 18,276 25,000 25,000 ____________ 000-491200 Investment Income 39,750 63,418 50,000 176,128 220,000 175,000 ____________ 000-491900 Unrealize Gain/Loss-Captl On( 30,080 ) ( 9,945 ) 0 151 0 0 ____________ TOTAL Miscellaneous 9,865 59,887 51,500 194,555 245,000 200,000 ____________ TOTAL REVENUES 621,523 431,148 601,500 550,209 645,000 700,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 186 of 275186 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 101-532400 Computer Fees & Licenses 0 0 11,748 0 11,748 11,748 ____________ TOTAL City Support Services 0 0 11,748 0 11,748 11,748 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 101-541300 Professional Services-Cap Pla 55,698 15,816 50,000 0 50,000 50,000 ____________ 101-541400 Auditor/Accounting Service 1,000 1,000 1,000 1,000 1,000 1,000 ____________ 101-541650 Investment Mgt Fee-Sewer 3,789 4,566 1,500 1,558 4,500 4,500 ____________ TOTAL Professional Services 60,487 21,382 52,500 2,558 55,500 55,500 Fund Charges/Transfers 101-548406 Transfer Out-Water/Sewer Prjc 7,795,000 0 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 7,795,000 0 0 0 0 0 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 7,855,487 21,382 64,248 2,558 67,248 67,248 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 7,855,487 21,382 64,248 2,558 67,248 67,248 XXXXXXX 187 of 275187 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SEWER PROJECTS ============== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 7,855,487 21,382 64,248 2,558 67,248 67,248 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 188 of 275188 of 275 FUND: 204 DRAINAGE FUND DEPARTMENT DESCRIPTION The Public Works Drainage Division provides essential services that contributes to a safer and more attractive community through the maintenance and management of drainage channels, storm water inlets, floodways, road right -of-way, alleys, and compliance with regulations, as well as reviewing subdivision plans and the issuance of permits for development that potentially affects drainage infrastructure. The revenues come from a fee charged to “users”. A “user” is any citizen or business that owns impervious surfaces and/or any man-made structure, such as buildings, parking lots, or driveways. GOALS AND OBJECTIVES • Protect lives and property. • Adhere to best management practices in the maintenance of natural creek waterways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Technical review and issuance of floodplain permits, floo d insurance rate map revision, floodplain violation identification, coordination and mitigation support. • Continue to evaluate, consider, and pursue all available resources for innovative management of the drainage infrastructure. 189 of 275 PUBLIC WORKS DRAINAGE ORGANIZATIONAL CHART DRAINAGE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 Assistant Director 1 1 1 0 Streets/Drainage Manager 1 1 1 1 Drainage Superintendent 1 1 1 1 Drainage Worker II 2 2 2 2 Drainage Worker I 5 5 5 5 TOTAL POSITIONS 11 11 11 10 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Acres of Alleys Maintained 5.15 5.15 5.15 5.15 Acres of Rights-of-Way (ROW) Maintained 66.46 66.46 66.46 66.46 Acres of Drainage Ditches Maintained 158.75 220 220 220 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 190 of 275 PUBLIC WORKS DRAINAGE Monthly Operating Expenditures 79,252.85 87,284 110,512 125,830 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget ROW Maintenance & Mowing, Hours 4250 4320 4550 4550 Drainage Mowing, Hours 1080 1340 1380 1400 Drainage Structure Maintenance, Hours 1640 2151 2100 2250 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Permits $6,670 $9,650 $11,000 $10,200 Fees 1,211,192 1,258,899 1,258,500 1,321,850 Fund Transfers 0 19,166 17,573 17,573 Miscellaneous 59,975 3,938 27,500 27,000 Total $1,277,838 $1,291,653 $1,314,573 $1,376,623 Expenses Personnel $379,237 $283,539 $527,883 $589,467 Supplies 3,717 10,989 6,950 7,800 City Support Services 4,474 4,490 15,672 17,000 Utility Services 20,288 26,436 30,900 30,000 Operations Support 31 0 0 0 Staff Support 13,042 11,171 14,000 15,444 City Assistance 120 40 200 200 Professional Services 2,720 16,225 77,500 16,000 Fund Charges/Transfers 647,133 682,199 575,443 528,746 Maintenance Services 10,728 9,764 75,000 156,000 Other Costs 0 100 105 100 Debt Services 121,740 0 0 0 Operating Equipment 6,867 2,459 2,500 9,450 Capital Outlay 0 0 165,000 124,000 Projects 0 0 0 100,000 Total $1,210,097 $1,047,411 $1,491,153 $1,594,207 Over/-Under $67,741 $244,241 -$176,580 -$217,584 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The FY 2023-24 Budget increase 4.7% from the FY 2022-23 year-end estimate from anticipated service additions. 191 of 275 PUBLIC WORKS DRAINAGE Expenses: The FY 2023-24 Budget will increase 6.9% from the FY 2022-23 year-end estimate for anticipated wage adjustments and equipment replacements and additional drainage channel maintenance projects. 192 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Permits 6,670 9,650 7,000 13,050 11,000 10,200 ____________ Fees 1,211,192 1,258,899 1,258,500 1,054,423 1,258,500 1,321,850 ____________ Fund Transfers 0 19,166 182,573 0 17,573 17,573 ____________ Miscellaneous 59,975 3,938 2,000 20,467 27,500 27,000 ____________ TOTAL REVENUES 1,277,838 1,291,653 1,450,073 1,087,941 1,314,573 1,376,623 EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 ____________ TOTAL PUBLIC WORKS 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 MISC & PROJECTS PROJECTS 0 0 0 0 0 100,000 ____________ TOTAL MISC & PROJECTS 0 0 0 0 0 100,000 ____________ TOTAL EXPENDITURES 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,594,207 REVENUE OVER/(UNDER) EXPENDITURES 67,741 244,241 10,266 23,733 ( 176,580) ( 217,584) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 193 of 275193 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Permits 000-432400 Floodplain Permit 6,670 9,650 7,000 13,050 11,000 10,200 ____________ TOTAL Permits 6,670 9,650 7,000 13,050 11,000 10,200 Fees 000-457500 Drainage Penalties 1,540 9,881 8,500 8,803 8,500 9,350 ____________ 000-457600 Drainage Fee 1,209,653 1,249,018 1,250,000 1,045,620 1,250,000 1,312,500 ____________ TOTAL Fees 1,211,192 1,258,899 1,258,500 1,054,423 1,258,500 1,321,850 Fund Transfers 000-481000 Transfer In - Reserves 0 0 165,000 0 0 0 ____________ 000-486100 Transfer In 0 19,166 0 0 0 0 ____________ 000-486101 Transfer In - General Fund 0 0 17,573 0 17,573 17,573 ____________ TOTAL Fund Transfers 0 19,166 182,573 0 17,573 17,573 Miscellaneous 000-491000 Interest Earned 82 710 500 2,951 4,500 4,000 ____________ 000-491200 Investment Income 738 3,228 1,500 17,517 23,000 23,000 ____________ 000-497000 Misc Income-Drainage 59,155 0 0 0 0 0 ____________ TOTAL Miscellaneous 59,975 3,938 2,000 20,467 27,500 27,000 ____________ TOTAL REVENUES 1,277,838 1,291,653 1,450,073 1,087,941 1,314,573 1,376,623 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 194 of 275194 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ DRAINAGE ======== Personnel Services 579-511110 Regular 234,047 202,262 319,184 265,615 331,406 368,504 ____________ 579-511120 Overtime 8,883 3,539 7,174 4,646 7,174 8,265 ____________ 579-511210 Longevity 9,876 10,151 9,558 12,802 12,802 13,145 ____________ 579-511230 Certification Allowance 1,985 2,352 2,450 2,573 2,723 2,873 ____________ 579-511310 FICA - Employer 18,135 16,858 25,885 21,003 27,089 30,021 ____________ 579-511350 TMRS-Employer 41,806 ( 13,709) 55,458 44,084 56,710 65,566 ____________ 579-511410 Health-Employer 60,674 57,392 99,305 63,528 82,126 94,154 ____________ 579-511500 Workers' Compensation 3,831 4,694 6,200 8,692 7,853 6,939 ____________ TOTAL Personnel Services 379,237 283,539 525,214 422,943 527,883 589,467 Supplies 579-521000 Operating Supplies 2,318 10,098 2,500 1,402 2,500 3,000 ____________ 579-521100 Office Supplies 237 111 250 113 250 600 ____________ 579-521200 Medical/Chem Supplies 1,162 780 4,000 1,130 4,000 4,000 ____________ 579-521300 Motor Vehicle Supplies 0 0 200 0 200 200 ____________ TOTAL Supplies 3,717 10,989 6,950 2,645 6,950 7,800 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 579-532500 City Insurance-Commercial 2,974 3,111 3,500 3,172 3,172 3,500 ____________ 579-532800 EMPLOYEE APPRECIATION EVENTS 1,500 980 2,500 1,475 2,500 2,500 ____________ 579-532900 Contingencies 0 399 10,000 460 10,000 11,000 ____________ TOTAL City Support Services 4,474 4,490 16,000 5,107 15,672 17,000 Utility Services 579-533310 Telephone/Cell Phones 805 383 900 0 900 0 ____________ 579-533500 Vehicle Fuel 19,483 26,052 16,000 24,350 30,000 30,000 ____________ TOTAL Utility Services 20,288 26,436 16,900 24,350 30,900 30,000 Operations Support 579-534200 Printing & Binding 31 0 0 0 0 0 ____________ TOTAL Operations Support 31 0 0 0 0 0 Staff Support 579-535100 Uniforms 6,306 5,263 6,000 4,722 6,000 6,300 ____________ 579-535300 Memberships ( 14) 0 0 0 0 600 ____________ 579-535500 Training/Travel 5,000 5,875 8,000 2,266 8,000 7,500 ____________ 579-535510 Meeting Expenses 1,200 33 0 0 0 500 ____________ 579-535600 Professional Certification 550 0 0 0 0 544 ____________ TOTAL Staff Support 13,042 11,171 14,000 6,988 14,000 15,444 XXXXXXX 195 of 275195 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 579-537100 Medical Services 120 40 200 0 200 200 ____________ TOTAL City Assistance 120 40 200 0 200 200 Professional Services 579-541200 Legal Svcs 59 0 1,000 0 1,000 1,000 ____________ 579-541310 Contractual Services 1,161 14,725 40,000 37,817 75,000 15,000 ____________ 579-541400 Auditor/Accounting Service 1,500 1,500 1,500 1,500 1,500 0 ____________ TOTAL Professional Services 2,720 16,225 42,500 39,317 77,500 16,000 Fund Charges/Transfers 579-548000 Transfer Out 20,355 0 0 0 0 0 ____________ 579-548101 Transfer Out - General Fund 0 0 1,000 0 1,000 0 ____________ 579-548500 Interfund Charges-Admin 285,506 308,010 320,073 266,728 320,073 265,625 ____________ 579-548600 Interfund Charges-Water 146,400 150,000 150,000 125,000 150,000 157,500 ____________ 579-548610 Interfund Charge-Fleet 99,261 115,807 104,370 86,975 104,370 105,621 ____________ 579-548800 Depreciation Expense 95,611 108,382 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 647,133 682,199 575,443 478,703 575,443 528,746 Maintenance Services 579-551300 Computer Maintenance ( 623) 0 0 0 0 0 ____________ 579-551610 Drainage Channel Maintenance 11,351 9,764 75,000 8,033 75,000 156,000 ____________ TOTAL Maintenance Services 10,728 9,764 75,000 8,033 75,000 156,000 Other Costs 579-554100 State Storm Water Fee-TCEQ 0 100 100 105 105 100 ____________ TOTAL Other Costs 0 100 100 105 105 100 Debt Service 579-555900 Debt Service 120,000 0 0 0 0 0 ____________ 579-555900.Interest Expense 1,740 0 0 0 0 0 ____________ TOTAL Debt Service 121,740 0 0 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 579-571200 Vehicles & Access Less $5,000 130 0 0 0 0 0 ____________ 579-571300 Computer & Periphe. < $5,000 0 0 0 0 0 5,100 ____________ 579-571500 Equipment Under $5,000 6,737 2,459 2,500 2,402 2,500 4,350 ____________ TOTAL Operating Equipment 6,867 2,459 2,500 2,402 2,500 9,450 XXXXXXX 196 of 275196 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Capital Outlay 579-581010 Land Purchase 0 0 0 0 0 100,000 ____________ 579-581200 Vehicles & Access. Over $5,00 0 0 165,000 73,615 165,000 0 ____________ 579-581500 Machinery/Equipment 0 0 0 0 0 24,000 ____________ TOTAL Capital Outlay 0 0 165,000 73,615 165,000 124,000 ________________________________________________________________________________________________________________________________________ TOTAL DRAINAGE 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC WORKS 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 XXXXXXX 197 of 275197 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 900-541100 Engineering 0 0 0 0 0 100,000 ____________ TOTAL Professional Services 0 0 0 0 0 100,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 0 0 0 0 100,000 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 0 0 0 0 100,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,594,207 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 198 of 275198 of 275 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 230 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge) and JBSA Randolph. We also work with individual at-risk patients to insure they have the best access to primary healthcare and that their medical needs are being met befo re an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand -by event coverage to further the knowledge of Emergency Medical Services and injury/illness prevention and preparedness. GOALS AND OBJECTIVES • Provide efficient pre-hospital healthcare services to the communities that we serve. • Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. • Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. • Provide high quality pre-hospital training and community education for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre-hospital healthcare providers in the State of Texas 199 of 275 EMERGENCY MEDICAL SERVICES (EMS) • Be thoroughly prepared for man-made and natural disasters in our jurisdiction, region, and statewide. • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Chief 1 1 1 1 Assistant Chief - Operations 1 1 1 1 Assistant Chief - Clinical 1 1 1 1 Community Health Coordinator 1 1 1 1 Training Coordinator 1 1 1 2 Office Manager 1 1 1 1 Instructor 1 1 1 0 Administrative Asst. 1 1 1 1 Billing Specialist 3 3 3 3 EMS Battalion Chief 3 3 3 3 Field Training Officer 3 3 3 0 Lieutenant 3 3 3 6 MIH Paramedic 1 1 1 1 Paramedic 28 30 32 40 EMT 6 6 12 12 P/T Paramedics 15 15 15 15 P/T EMT 5 5 5 5 P/T Supply Coordinator 1 1 1 1 TOTAL POSITIONS 76 78 86 90 City Manager Emergency Medical Services (EMS) 200 of 275 EMERGENCY MEDICAL SERVICES (EMS) PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Requests for EMS Service 12,269 13,520 13,618 14,893 Transports to Hospitals 7,443 8,332 8,366 9,358 Hospital to Hospital Transports 795 913 900 925 Collections per Transport $459 $538 $500 $525 Students Enrolled in EMT Certification Classes 135 154 140 160 Trips billed for Alamo Heights 546 623 600 650 Members of EMS Passport 432 417 450 450 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Response Time 90% Reliability 13:59 13:59 13:00 13:00 Total Time on Task (Minutes) 58:30 57:50 57:00 57:00 Transport Percentage 61% 62% 62% 62% Days Sales Outstanding 45.78 33.29 45 35 Mutual Aid Requested 28 22 20 20 Students Graduated from EMT Certification Classes 63 83 70 100 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Critical Failures / 100,000 miles 7.0 3.7 6 4 Fleet Accidents / 100,000 miles 5.0 3.3 4 3 Cardiac Arrest Save % 7.1% 8% 10% 10% Correct recognition of STEMI 64.6% 62% 75% 75% EMT Class Certification Pass Rate 85.7% 92% 90% 94% 201 of 275 EMERGENCY MEDICAL SERVICES (EMS) Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $7,164,000 $7,780,595 $7,925,405 $8,486,771 Inter-Jurisdictional 3,204,108 4,133,931 3,901,113 4,207,452 Fund Transfers 409,606 7,381 0 0 Miscellaneous 115,705 81,240 199,465 166,000 Total $10,893,569 $12,003,147 $12,025,983 $12,860,223 Expenses Personnel $5,087,531 $5,748,218 $6,567,746 $7,778,652 Supplies 356,297 441,925 435,369 440,425 City Support Services 71,113 81,610 141,969 199,200 Utility Services 130,473 186,822 160,500 176,000 Operations Support 152,744 34,261 33,570 34,400 Staff Support 55,329 68,776 102,492 88,000 City Assistance 616,862 623,522 623,989 689,566 Professional Services 113,798 149,674 124,000 128,000 Fund Charges/Transfers 3,272,625 3,292,461 2,875,756 3,280,093 Maintenance Services 10,560 10,440 11,000 13,000 Debt Service 115,100 0 0 0 Rental/Leasing 65,118 -6,633 78,509 120,000 Operating Equipment 74,513 37,659 114,849 58,500 Capital Outlay 0 17,240 710,000 635,000 Total $10,122,063 $10,685,974 $11,979,749 $13,640,835 Over/-Under $771,505 $1,317,174 $46,234 -$780,612 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to increase 6.9% from FY 2022-23 year-end estimates from an increase in transports and new service contracts with customer cities. Expenses: The FY 2023-24 Budget will increase 13.9% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of 4 EMT positions. 202 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 7,164,150 7,780,595 7,605,302 5,607,235 7,925,405 8,486,771 ____________ Inter-Jurisdictional 3,204,108 4,133,931 3,978,179 3,601,502 3,901,113 4,207,452 ____________ Fund Transfers 409,606 7,381 262,000 0 0 0 ____________ Miscellaneous 115,705 81,240 171,500 186,986 199,465 166,000 ____________ TOTAL REVENUES 10,893,569 12,003,147 12,016,982 9,395,724 12,025,983 12,860,223 EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 ____________ TOTAL PUBLIC SAFETY 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 REVENUE OVER/(UNDER) EXPENDITURES 771,505 1,317,174 1,319 ( 609,567) 46,234 ( 780,612) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 203 of 275203 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-456100 Ambulance/Mileage Transprt Fe 6,844,294 7,400,892 7,248,302 5,312,710 7,566,405 8,107,771 ____________ 000-456110 Passport Membership Fees 25,765 26,660 26,000 25,285 25,000 26,000 ____________ 000-456120 EMT Class - Fees 134,600 170,975 140,000 115,615 155,000 150,000 ____________ 000-456122 CE Class - Fees 19,745 18,523 20,000 20,691 20,000 20,000 ____________ 000-456130 Immunization Fees 2,149 2,266 3,000 1,937 2,000 3,000 ____________ 000-456140 Billing Fees-External 20,157 23,383 28,000 22,338 29,000 30,000 ____________ 000-456150 Standby Fees 39,826 53,639 50,000 41,325 50,000 50,000 ____________ 000-456155 Community Services Support 40,176 42,062 50,000 36,371 38,000 50,000 ____________ 000-456160 MIH Services 37,413 42,145 40,000 30,963 40,000 50,000 ____________ 000-459200 NSF Check Fee 25 50 0 0 0 0 ____________ TOTAL Fees 7,164,150 7,780,595 7,605,302 5,607,235 7,925,405 8,486,771 Inter-Jurisdictional 000-473500 Seguin/Guadalupe Co Support 1,005,263 850,607 927,935 773,279 927,935 1,020,728 ____________ 000-474200 JBSA Support 0 582,131 654,778 544,659 654,778 674,421 ____________ 000-474300 Cibolo Support 473,115 529,044 557,334 557,334 557,334 637,650 ____________ 000-475100 Comal Co ESD #6 141,411 200,905 132,247 104,509 139,346 154,309 ____________ 000-475200 Live Oak Support 246,256 259,351 273,764 273,764 273,764 282,952 ____________ 000-475300 Universal City Support 321,566 335,885 345,554 345,554 345,554 342,714 ____________ 000-475400 Selma Support 171,441 180,290 186,132 186,132 186,132 214,655 ____________ 000-475500 Schertz Support 667,049 695,644 725,514 725,514 725,514 770,949 ____________ 000-475600 Santa Clara Support 11,455 11,953 12,236 12,236 12,236 12,888 ____________ 000-475800 Marion Support 18,375 21,364 22,685 22,685 22,685 21,184 ____________ 000-475910 TASPP Program 148,177 466,757 140,000 55,835 55,835 75,000 ____________ TOTAL Inter-Jurisdictional 3,204,108 4,133,931 3,978,179 3,601,502 3,901,113 4,207,452 Fund Transfers 000-486000 Transfer In-Reserves 0 0 262,000 0 0 0 ____________ 000-486100 Transfer In 0 7,381 0 0 0 0 ____________ 000-486405 Transfer In-Grant Fund 409,606 0 0 0 0 0 ____________ TOTAL Fund Transfers 409,606 7,381 262,000 0 0 0 Miscellaneous 000-491000 Interest Earned 489 1,164 1,500 7,930 10,000 10,000 ____________ 000-491200 Investment Income 959 5,895 4,000 23,787 27,000 24,000 ____________ 000-493203 Donations-EMS 925 1,500 2,000 1,215 465 2,000 ____________ 000-497000 Misc Income 48,218 28,162 94,000 100,105 110,000 60,000 ____________ 000-497100 Recovery of Bad Debt 11,223 12,903 20,000 13,962 12,000 20,000 ____________ 000-497110 Collection Agency-Bad Debt 53,891 31,617 50,000 39,987 40,000 50,000 ____________ TOTAL Miscellaneous 115,705 81,240 171,500 186,986 199,465 166,000 ____________ TOTAL REVENUES 10,893,569 12,003,147 12,016,982 9,395,724 12,025,983 12,860,223 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 204 of 275204 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SCHERTZ EMS =========== Personnel Services 280-511110 Regular 2,770,929 3,206,233 3,337,737 3,016,941 3,500,000 4,178,571 ____________ 280-511120 Overtime 864,024 1,094,359 1,000,000 856,164 1,075,000 1,185,414 ____________ 280-511210 Longevity 48,698 37,929 45,351 46,097 48,000 49,293 ____________ 280-511220 Clothing Allowance 12,972 17,824 14,976 14,484 17,000 19,344 ____________ 280-511230 Certification Allowance 11,645 16,730 20,410 15,095 18,000 21,320 ____________ 280-511310 FICA - Employer 272,255 318,078 350,838 290,932 360,000 410,428 ____________ 280-511350 TMRS-Employer 564,709 363,551 707,043 588,147 725,000 898,451 ____________ 280-511410 Health-Employer 474,438 633,799 686,029 575,304 710,000 898,414 ____________ 280-511500 Workers' Compensation 67,862 59,715 76,206 114,746 114,746 117,417 ____________ TOTAL Personnel Services 5,087,531 5,748,218 6,238,590 5,517,911 6,567,746 7,778,652 Supplies 280-521000 Operating Supplies 629 1,870 2,000 222 2,000 2,000 ____________ 280-521010 Operating Supplies-EMT Class 29,950 39,944 30,000 25,705 26,000 30,000 ____________ 280-521020 Operating Supplies-CE Class 6,852 526 17,275 10,220 17,000 9,925 ____________ 280-521025 Community Support Supplies 23,480 34,258 25,000 19,646 20,000 25,000 ____________ 280-521030 Operating Supplies- MIH 0 174 2,000 1,369 1,369 2,000 ____________ 280-521100 Office Supplies 2,813 3,274 4,000 3,095 4,000 4,000 ____________ 280-521200 Medical/Chem Supplies 280,902 355,917 300,000 344,604 350,000 350,000 ____________ 280-521250 Immunization Supplies 7,998 3,060 14,000 8,950 12,000 14,000 ____________ 280-521300 Motor Veh. Supplies 2,480 2,765 2,500 1,704 2,000 2,500 ____________ 280-521600 Equip Maint Supplies 1,194 136 1,750 991 1,000 1,000 ____________ TOTAL Supplies 356,297 441,925 398,525 416,505 435,369 440,425 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 280-532350 Software Maintenance 46,396 49,382 75,000 45,890 55,000 106,200 ____________ 280-532500 City Insurance-Commercial 24,718 31,430 35,000 38,469 38,469 43,000 ____________ 280-532900 Contingencies 0 798 48,500 0 48,500 50,000 ____________ TOTAL City Support Services 71,113 81,610 158,500 84,359 141,969 199,200 Utility Services 280-533100 Gas Utility Service 6,538 6,777 7,000 6,393 7,000 7,000 ____________ 280-533200 Electric Utility Service 10,138 9,734 12,000 6,143 8,500 12,000 ____________ 280-533310 Telephone/Cell Phones 7,731 586 0 0 0 0 ____________ 280-533320 Telephone/Air Cards 261 0 0 0 0 0 ____________ 280-533330 Telephone/Internet 1,587 0 0 0 0 0 ____________ 280-533410 Water Utility Service 5,162 4,712 7,000 2,197 5,000 7,000 ____________ 280-533500 Vehicle Fuel 99,055 165,015 150,000 117,316 140,000 150,000 ____________ TOTAL Utility Services 130,473 186,822 176,000 132,048 160,500 176,000 XXXXXXX 205 of 275205 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operations Support 280-534000 Postage 2,427 5,019 6,500 3,991 5,000 6,500 ____________ 280-534100 Advertising 0 485 0 0 0 0 ____________ 280-534200 Printing & Binding 2,609 2,514 3,000 2,683 3,000 3,000 ____________ 280-534300 Equipment Maintenance - Copie 4,654 4,828 5,000 3,098 4,500 5,000 ____________ 280-534400 EMT Class Instructors 13,440 15,520 8,000 9,920 14,000 10,000 ____________ 280-534410 CE Class Instructors 640 0 1,500 880 1,000 2,400 ____________ 280-534420 Community Support-Instructors 3,680 2,080 3,000 1,120 2,000 3,000 ____________ 280-534500 Memberships - Organizations 3,815 3,815 4,500 4,115 4,070 4,500 ____________ 280-534999 Misc Expenses 121,479 0 0 0 0 0 ____________ TOTAL Operations Support 152,744 34,261 31,500 25,807 33,570 34,400 Staff Support 280-535100 Uniforms 21,157 23,991 30,000 21,519 30,000 30,000 ____________ 280-535210 Employee Recognition-Morale 5,115 4,549 6,500 6,341 6,500 6,500 ____________ 280-535300 Memberships 0 40 0 0 0 0 ____________ 280-535400 Publications 0 0 500 0 0 500 ____________ 280-535500 Training/Travel 25,066 37,521 82,000 62,149 61,492 48,000 ____________ 280-535510 Meeting Expenses 2,933 2,676 4,500 3,655 4,500 3,000 ____________ 280-535600 Professional Certification 1,058 0 0 0 0 0 ____________ TOTAL Staff Support 55,329 68,776 123,500 93,664 102,492 88,000 City Assistance 280-537100 Medical Services 1,738 1,012 2,000 501 1,000 2,000 ____________ 280-537110 EMS Outsourcing 611,113 618,489 618,489 463,867 618,489 680,566 ____________ 280-537800 Community Outreach 4,011 4,021 4,500 3,731 4,500 7,000 ____________ TOTAL City Assistance 616,862 623,522 624,989 468,098 623,989 689,566 Professional Services 280-541200 Legal Svcs 351 1,067 5,000 1,035 1,000 5,000 ____________ 280-541300 Other Consl/Prof Services 93,028 124,102 100,000 75,112 100,000 100,000 ____________ 280-541400 Auditor/Accounting Service 3,000 3,000 3,000 3,000 3,000 3,000 ____________ 280-541800 Credit Card Fees 17,419 21,505 17,500 13,362 20,000 20,000 ____________ TOTAL Professional Services 113,798 149,674 125,500 92,509 124,000 128,000 Fund Charges/Transfers 280-548101 Tranfer Out - General Fund 0 0 4,000 0 0 0 ____________ 280-548600 Interfund Charges-G/F Admin 182,682 212,740 216,994 180,828 216,994 221,335 ____________ 280-548610 Interfund Charges-Admin Fleet 181,781 226,106 258,762 215,635 258,762 263,937 ____________ 280-548700 Bad Debt Expense 2,621,818 2,451,472 2,665,302 2,169,118 2,400,000 2,794,821 ____________ 280-548800 Depreciation Expense 286,344 402,143 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 3,272,625 3,292,461 3,145,058 2,565,581 2,875,756 3,280,093 XXXXXXX 206 of 275206 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services 280-551810 Maintenance Agr. - Radios 10,560 10,440 13,000 5,220 11,000 13,000 ____________ TOTAL Maintenance Services 10,560 10,440 13,000 5,220 11,000 13,000 Other Costs ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Service 280-555600.Interest-CO Bond 2007 0 ( 0) 0 0 0 0 ____________ 280-555900 Debt Service 115,100 0 0 0 0 0 ____________ TOTAL Debt Service 115,100 ( 0) 0 0 0 0 Rental/Leasing 280-561200 Lease/Purchase Payments 65,118 ( 6,633 ) 150,000 78,509 78,509 120,000 ____________ TOTAL Rental/Leasing 65,118 ( 6,633) 150,000 78,509 78,509 120,000 Operating Equipment 280-571000 Furniture & Fixtures 1,569 6,399 5,000 1,163 5,000 5,000 ____________ 280-571200 Vehicles&Access. < $5,000 15,535 1,780 9,000 897 2,000 4,500 ____________ 280-571300 Computer&Periphe. < $5000 12,154 11,563 17,500 20,655 18,849 15,000 ____________ 280-571400 Communication Equip < $5000 8,475 3,029 19,000 2,607 19,000 4,000 ____________ 280-571800 Equipment Under $5,000 36,781 14,887 70,000 28,300 70,000 30,000 ____________ TOTAL Operating Equipment 74,513 37,659 120,500 53,621 114,849 58,500 Capital Outlay 280-581200 Vehicles & Access. Over $5,00 0 10,451 625,000 427,201 625,000 510,000 ____________ 280-581800 Equipment Over $5,000 0 6,789 85,000 44,258 85,000 125,000 ____________ TOTAL Capital Outlay 0 17,240 710,000 471,459 710,000 635,000 ________________________________________________________________________________________________________________________________________ TOTAL SCHERTZ EMS 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC SAFETY 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 XXXXXXX 207 of 275207 of 275 FUND: 620 CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION MISSION STATEMENT The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. Specifically, we pursue Projects that focus on the creation/retention of Primary Jobs and infrastructure improvements. ORGANIZATIONAL CHART City Council City Manager Schertz Economic Development Corporation Economic Development Board 208 of 275 ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Executive Director 1 1 1 1 Deputy Director (reclassed Analyst position 2021) 0 1 1 1 Economic Development Analyst 1 0 0 0 Business Retention Manager 1 1 1 1 Executive Assistant 1 1 1 1 TOTAL POSITIONS 4 4 4 4 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Number of inquiries 94 121 155 164 Number of Schertz BRE visits 7 18 40 21 Number of recruitment events 6 8 12 14 Number of new prospects 15 35 45 43 Number of active performance agreements 14 15 18 17 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Taxes $5,615,928 $6,025,703 $6,650,000 $7,092,000 Miscellaneous 56,144 201,279 1,042,500 1,315,000 Total $5,672,073 $6,226,982 $7,692,500 $8,407,000 Expenses Supplies $577 $1,011 $600 $1,000 209 of 275 ECONOMIC DEVELOPMENT PROGRAM JUSTIFICATION AND ANALYSIS Revenues: The SEDC receives one-half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 20 23-24 is projected to increase by 9.3% from the FY 2023-24 year-end estimate. The increase is reflective of an increase in sales tax revenue of 7% and additional investment income makes up the remainder. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2023- 24 are projected to increase 7.2% to utilize the maximum allowed Marketing and Promotion dollars. Unspent Marketing and Promotion dollars may be carried forward per State statute for Marketing and Promotion purposes. Project Expenses: The SEDC is funding improvements to Lookout Rd, signalization, and upsizing of wastewater facilities in FY 2023-24. City Support Services 3,322 7,311 19,834 21,200 Utility Services 1,836 2,212 2,600 975 Operations Support 68,826 186,417 362,410 441,610 Staff Support 7,077 21,350 24,150 24,575 City Assistance 0 0 203,000 205,000 Professional Services 21,267 20,752 61,000 61,300 Fund Charges/Transfers 504,669 506,984 542,221 546,883 Operating Equipment 2,508 4,047 4,000 5,000 Total Economic Development $610,082 $750,084 $1,219,815 $1,307,543 Annual and Infrastructure Grants $4,274,385 $1,240,000 $8,750,079 $11,677,510 Total Schertz Economic Development $4,884,467 $1,990,084 $9,969,894 $12,985,053 Over/-Under $787,606 $4,236,898 -$2,277,394 -$4,578,053 210 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000 ____________ Fund Transfers 0 0 3,320,960 0 0 0 ____________ Miscellaneous 56,144 201,279 182,000 865,138 1,042,500 1,315,000 ____________ TOTAL REVENUES 5,672,073 6,226,982 10,050,960 5,778,147 7,692,500 8,407,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 ____________ TOTAL GENERAL GOVERNMENT 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 MISC & PROJECTS ECONOMIC DEVELOPMENT 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 ____________ TOTAL MISC & PROJECTS 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 ____________ TOTAL EXPENDITURES 4,884,467 1,990,084 10,050,960 851,545 9,969,894 12,985,053 REVENUE OVER/(UNDER) EXPENDITURES 787,606 4,236,898 0 4,926,602 ( 2,277,394) ( 4,578,053) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 211 of 275211 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411500 Sales Tax Revenue (4B) 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000 ____________ TOTAL Taxes 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000 Fund Transfers 000-486010 Transfer In-Reserves 0 0 3,320,960 0 0 0 ____________ TOTAL Fund Transfers 0 0 3,320,960 0 0 0 Miscellaneous 000-491000 Interest Earned-Bank 431 1,438 2,000 8,339 12,500 15,000 ____________ 000-491200 Investment Income 55,713 199,841 180,000 856,799 1,030,000 1,300,000 ____________ TOTAL Miscellaneous 56,144 201,279 182,000 865,138 1,042,500 1,315,000 ____________ TOTAL REVENUES 5,672,073 6,226,982 10,050,960 5,778,147 7,692,500 8,407,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 212 of 275212 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Assistance 101-537600 Development Incentive Fund 224,385 0 3,000,079 81,944 3,000,079 3,027,510 ____________ TOTAL City Assistance 224,385 0 3,000,079 81,944 3,000,079 3,027,510 Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers 101-548000 Contributions 4,050,000 1,240,000 5,750,000 0 5,750,000 8,650,000 ____________ TOTAL Fund Charges/Transfers 4,050,000 1,240,000 5,750,000 0 5,750,000 8,650,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 XXXXXXX 213 of 275213 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ BUILDING 6-8 MAINTENANCE ======================== Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 XXXXXXX 214 of 275214 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ ECONOMIC DEVELOPMENT ==================== Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies 966-521100 Office Supplies 577 1,011 1,000 367 600 1,000 ____________ TOTAL Supplies 577 1,011 1,000 367 600 1,000 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 966-532500 City Insurance-Commercial 1,469 1,461 1,700 1,534 1,534 1,700 ____________ 966-532800 Promotional Events 1,853 5,850 9,500 7,297 9,500 9,500 ____________ 966-532900 Contingencies 0 0 8,800 0 8,800 10,000 ____________ TOTAL City Support Services 3,322 7,311 20,000 8,832 19,834 21,200 Utility Services 966-533310 Telephone/Cell Phones 1,660 1,780 2,000 0 2,000 0 ____________ 966-533500 Vehicle Fuel 119 432 750 91 400 750 ____________ 966-533550 Vehicle Maintenance 57 0 225 49 200 225 ____________ TOTAL Utility Services 1,836 2,212 2,975 140 2,600 975 Operations Support 966-534000 Postage 75 71 500 19 100 500 ____________ 966-534100 Advertising 5,718 77,076 315,850 37,120 240,000 315,850 ____________ 966-534105 Goodwill 995 1,795 1,750 1,461 1,750 1,750 ____________ 966-534190 Recruitment Events 13,484 27,963 35,000 23,548 35,000 35,000 ____________ 966-534200 Printing & Binding 1,054 878 1,500 43 1,500 1,500 ____________ 966-534300 Equipment Maintenance-Copier 3,323 3,448 3,500 2,212 4,000 3,500 ____________ 966-534400 Computer Licenses-Software 29,903 45,802 50,675 30,769 50,675 54,675 ____________ 966-534500 Memberships-Organization 14,275 29,385 28,835 23,585 29,385 28,835 ____________ TOTAL Operations Support 68,826 186,417 437,610 118,758 362,410 441,610 Staff Support 966-535100 Uniforms 643 676 800 345 300 800 ____________ 966-535210 Employee Recognition-Morale 1,514 547 1,800 896 950 600 ____________ 966-535300 Memberships-Staff Support 0 0 2,525 1,775 2,250 2,525 ____________ 966-535400 Publications 230 0 800 43 800 800 ____________ 966-535500 Training/Travel 2,413 16,269 12,000 6,295 12,000 12,000 ____________ 966-535510 Meeting Expenses-EDC Board 2,278 3,858 7,850 3,542 7,850 7,850 ____________ TOTAL Staff Support 7,077 21,350 25,775 12,896 24,150 24,575 XXXXXXX 215 of 275215 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 7 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 966-537615 Small Business Grant Fund 0 0 200,000 40,000 200,000 200,000 ____________ 966-537650 Prospect Services 0 0 5,000 2,116 3,000 5,000 ____________ TOTAL City Assistance 0 0 205,000 42,116 203,000 205,000 Professional Services 966-541200 Legal Svcs 12,920 9,770 15,000 6,396 15,000 15,000 ____________ 966-541400 Auditor/Accounting Service 6,000 6,000 6,300 6,000 6,000 6,300 ____________ 966-541450 Consulting Services 2,348 4,982 40,000 31,300 40,000 40,000 ____________ TOTAL Professional Services 21,267 20,752 61,300 43,696 61,000 61,300 Fund Charges/Transfers 966-548600 Interfund Charges-Admin 504,669 506,984 542,221 542,221 542,221 546,883 ____________ TOTAL Fund Charges/Transfers 504,669 506,984 542,221 542,221 542,221 546,883 Fund Replenish ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 966-571100 Furniture & Fixtures 2,145 2,180 2,500 537 2,000 2,500 ____________ 966-571300 Computer & Periphe < $5000 362 1,867 2,500 40 2,000 2,500 ____________ TOTAL Operating Equipment 2,508 4,047 5,000 577 4,000 5,000 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL ECONOMIC DEVELOPMENT 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 XXXXXXX 216 of 275216 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SCHWAB RD PROJECT ================= Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 4,884,467 1,990,084 10,050,960 851,545 9,969,894 12,985,053 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 217 of 275217 of 275 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co-sponsored, by the City of Schertz. Events include: Kick Cancer/Walk for Life and the Hal Baldwin Scholarship Program. 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Revenues Fund Transfers -$1,472 -$147 $0 $0 Miscellaneous 31,793 47,589 60,775 45,000 Total $30,321 $47,442 $60,775 $45,000 Expenses Kick Cancer $4,284 $9,849 $22,195 $15,000 Hal Baldwin Scholarship 16,632 19,719 17,015 30,000 Total $20,915 $29,568 $39,210 $45,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue budget has increased due to a trend increase to sponsorships and event participation. It is now set at $45,000 each year and any additional covers event expenses. Expenses: The Special Events Fund FY 2023-24 Budget is set at $45,000 with no change in operations. 218 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fund Transfers ( 1,472) ( 147) 0 147 0 0 ____________ Miscellaneous 31,793 47,589 24,000 61,406 60,775 45,000 ____________ TOTAL REVENUES 30,321 47,442 24,000 61,553 60,775 45,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________ PUBLIC WORK S ___________ ___________ ___________ ___________ ___________ ____________ ____________ CULTURAL KICK CANCER 4,284 9,849 10,000 22,195 22,195 15,000 ____________ HAL BALDWIN SCHOLARSHIP 16,632 19,719 14,000 25,555 17,015 30,000 ____________ TOTAL CULTURAL 20,915 29,568 24,000 47,749 39,210 45,000 ____________ TOTAL EXPENDITURES 20,915 29,568 24,000 47,749 39,210 45,000 REVENUE OVER/(UNDER) EXPENDITURES 9,406 17,874 0 13,804 21,565 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 219 of 275219 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Transfers 000-486101 Transfer In-General Fund ( 1,472 ) ( 147 ) 0 147 0 0 ____________ TOTAL Fund Transfers ( 1,472) ( 147) 0 147 0 0 Miscellaneous 000-491200 Investment Income 18 147 0 632 0 0 ____________ 000-492200 Kick Cancer 2,795 9,595 10,000 22,195 22,195 15,000 ____________ 000-493621 Hal Baldwin Scholarship 28,980 37,846 14,000 38,580 38,580 30,000 ____________ TOTAL Miscellaneous 31,793 47,589 24,000 61,406 60,775 45,000 ____________ TOTAL REVENUES 30,321 47,442 24,000 61,553 60,775 45,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 220 of 275220 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ KICK CANCER =========== City Support Services 608-532800 Kick Cancer 4,284 9,849 10,000 22,195 22,195 15,000 ____________ TOTAL City Support Services 4,284 9,849 10,000 22,195 22,195 15,000 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL KICK CANCER 4,284 9,849 10,000 22,195 22,195 15,000 XXXXXXX 221 of 275221 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 22 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ HAL BALDWIN SCHOLARSHIP ======================= City Support Services 621-532800 Golf Tournament 12,868 14,707 14,000 17,015 17,015 30,000 ____________ 621-532850 Hal Baldwin Scholarship 3,763 5,012 0 8,540 0 0 ____________ TOTAL City Support Services 16,632 19,719 14,000 25,555 17,015 30,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL HAL BALDWIN SCHOLARSHIP 16,632 19,719 14,000 25,555 17,015 30,000 XXXXXXX 222 of 275222 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 25 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ OTHER EVENTS ============ City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL CULTURAL 20,915 29,568 24,000 47,749 39,210 45,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 20,915 29,568 24,000 47,749 39,210 45,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 223 of 275223 of 275 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenues $78,746 $79,403 $77,000 $67,000 Expenses Projects $0 $162,751 $914,770 $67,000 Total $0 $162,751 $914,770 $67,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to decrease by $10,000 from the FY 2022-23 year-end estimates as the community moves away from cable. Expenses: The PEG Fund FY 2023-24 Budget decreased to $67,000 from the FY 2022-23 year-end estimates with the continued implementation of the communication master plan. 224 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Franchises 78,746 79,403 90,000 56,277 77,000 67,000 ____________ Fund Transfers 0 0 854,770 0 0 0 ____________ TOTAL REVENUES 78,746 79,403 944,770 56,277 77,000 67,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________ MISC & PROJECTS PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ____________ TOTAL MISC & PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ____________ TOTAL EXPENDITURES 0 162,751 914,770 195,051 914,770 67,000 REVENUE OVER/(UNDER) EXPENDITURES 78,746 ( 83,349) 30,000 ( 138,774) ( 837,770) 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 225 of 275225 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Franchises 000-421350 Spectrum-PEG Fee 46,224 62,327 60,000 45,688 63,000 55,000 ____________ 000-421465 Direct TV PEG Fee 32,522 17,076 30,000 10,589 14,000 12,000 ____________ TOTAL Franchises 78,746 79,403 90,000 56,277 77,000 67,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 854,770 0 0 0 ____________ TOTAL Fund Transfers 0 0 854,770 0 0 0 Miscellaneous ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL REVENUES 78,746 79,403 944,770 56,277 77,000 67,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 226 of 275226 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 900-541110 COMMUNICATION PLAN 0 0 60,000 0 60,000 67,000 ____________ TOTAL Professional Services 0 0 60,000 0 60,000 67,000 Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 900-581400 Communication Equipment 0 162,751 854,770 195,051 854,770 0 ____________ TOTAL Capital Outlay 0 162,751 854,770 195,051 854,770 0 ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 0 162,751 914,770 195,051 914,770 67,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 227 of 275227 of 275 FUND: 314 HOTEL/MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented in the City. There are five hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms and Candlewood Suites with 80 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Taxes $518,925 $804,132 $1,000,000 $800,000 Miscellaneous 2,095 14,582 74,000 101,500 Total $521,016 $818,715 $1,074,000 $901,500 Expenses Supplies $6,995 $0 $0 $0 City Support Services 67,977 65,702 68,000 120,000 Operations Support 17,459 19,061 15,000 34,600 Professional Services 6,565 3,832 4,675 1,000 Fund Charges/Transfers 72,464 74,443 69,915 80,265 Building Maintenance 164,304 54,677 50,000 25,000 Operating Equipment 0 42,388 0 0 Capital Outlay 0 28,200 5,266 0 Projects 0 1,185,510 42,437 0 Total $335,764 $1,473,812 $255,293 $260,865 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2023-24 Budget is expected to decrease 16.1% from the FY 2022-23 year end estimates. FY 2022-23 received a lump sum of back taxes owed resulting in a higher revenue amount than is normal. Expenses: The Hotel Motel Tax Fund FY 2023-24 Budget increases 2.2% from FY 2022-23 year-end estimate. Fewer building maintenance and projects offset increases in the City Support Services grant program . 228 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 518,921 804,132 640,000 862,601 1,000,000 800,000 ____________ Miscellaneous 2,095 14,582 8,500 60,744 74,000 101,500 ____________ TOTAL REVENUES 521,016 818,715 648,500 923,345 1,074,000 901,500 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 335,764 288,302 272,915 153,503 212,856 260,865 ____________ TOTAL GENERAL GOVERNMENT 335,764 288,302 272,915 153,503 212,856 260,865 MISC & PROJECTS PROJECTS 0 1,185,510 0 42,437 42,437 0 ____________ TOTAL MISC & PROJECTS 0 1,185,510 0 42,437 42,437 0 ____________ TOTAL EXPENDITURES 335,764 1,473,812 272,915 195,940 255,293 260,865 REVENUE OVER/(UNDER) EXPENDITURES 185,251 ( 655,097) 375,585 727,405 818,707 640,635 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 229 of 275229 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411800 Hotel Occupancy Tax 518,921 804,132 640,000 862,601 1,000,000 800,000 ____________ TOTAL Taxes 518,921 804,132 640,000 862,601 1,000,000 800,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 80 168 500 704 1,000 1,500 ____________ 000-491200 Investment Income 2,015 14,415 8,000 60,040 73,000 100,000 ____________ TOTAL Miscellaneous 2,095 14,582 8,500 60,744 74,000 101,500 ____________ TOTAL REVENUES 521,016 818,715 648,500 923,345 1,074,000 901,500 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 230 of 275230 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies 101-521000 Operating Expense 6,995 0 0 0 0 0 ____________ TOTAL Supplies 6,995 0 0 0 0 0 City Support Services 101-532800 Special Events 67,977 65,702 68,000 55,504 68,000 70,000 ____________ 101-532820 Community Programs 0 0 50,000 0 0 50,000 ____________ TOTAL City Support Services 67,977 65,702 118,000 55,504 68,000 120,000 Operations Support 101-534100 Advertising 0 3,895 9,700 0 0 18,600 ____________ 101-534120 Advertising-Billboards 17,459 15,166 16,000 10,742 15,000 16,000 ____________ TOTAL Operations Support 17,459 19,061 25,700 10,742 15,000 34,600 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 101-541300 Other Professional Services 3,565 832 500 17,929 1,175 0 ____________ 101-541400 Auditor/Accounting Service 3,000 3,000 3,500 3,500 3,500 1,000 ____________ TOTAL Professional Services 6,565 3,832 4,000 21,429 4,675 1,000 Fund Charges/Transfers 101-548100 Interfund Transfer Out 72,464 74,443 69,915 58,263 69,915 80,265 ____________ TOTAL Fund Charges/Transfers 72,464 74,443 69,915 58,263 69,915 80,265 Maintenance Services 101-551100 Building Maintenance 164,304 54,677 50,000 2,300 50,000 25,000 ____________ TOTAL Maintenance Services 164,304 54,677 50,000 2,300 50,000 25,000 Operating Equipment 101-571500 Operating Equipment 0 42,388 0 0 0 0 ____________ TOTAL Operating Equipment 0 42,388 0 0 0 0 Capital Outlay 101-581750 Civic Center Improvements 0 28,200 5,300 5,266 5,266 0 ____________ TOTAL Capital Outlay 0 28,200 5,300 5,266 5,266 0 ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 335,764 288,302 272,915 153,503 212,856 260,865 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 335,764 288,302 272,915 153,503 212,856 260,865 XXXXXXX 231 of 275231 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== Professional Services 900-541100 Engineering 0 57,215 0 1,440 1,440 0 ____________ TOTAL Professional Services 0 57,215 0 1,440 1,440 0 Maintenance Services 900-551900 Construction 0 1,128,295 0 40,997 40,997 0 ____________ TOTAL Maintenance Services 0 1,128,295 0 40,997 40,997 0 ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 1,185,510 0 42,437 42,437 0 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 1,185,510 0 42,437 42,437 0 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 335,764 1,473,812 272,915 195,940 255,293 260,865 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 232 of 275232 of 275 FUND: 317 PARK FUND DESCRIPTION The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, home owners associations (HOA’s), regional non-profit grants, and donations. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $0 $0 $50,000 $100,000 Miscellaneous 294 2,195 12,150 0 Total $294 $2,195 $62,150 $100,000 Expenses Professional Services $4,500 $10,040 $0 $0 Capital Outlay 1,012 17,650 387,069 100,000 Total $5,512 $27,690 $387,069 $100,000 Over/-Under -$5,218 -$25,49 -$324,919 $0 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2023-24 Budget is expected to be $100,000 in anticipation of new development which will pay into the fund. Expenses: The FY 2023-24 Budget is set at $100,000 to utilize incoming funds for park improvements. 233 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 0 0 318,000 1,000 50,000 100,000 ____________ Fund Transfers 0 0 262,069 0 0 0 ____________ Miscellaneous 294 2,195 1,025 9,057 12,150 0 ____________ TOTAL REVENUES 294 2,195 581,094 10,057 62,150 100,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________ PUBLIC ENVIRONMENT PARKLAND DEDICATION 5,512 27,690 387,069 387,069 387,069 100,000 ____________ TOTAL PUBLIC ENVIRONMENT 5,512 27,690 387,069 387,069 387,069 100,000 ____________ TOTAL EXPENDITURES 5,512 27,690 387,069 387,069 387,069 100,000 REVENUE OVER/(UNDER) EXPENDITURES ( 5,218) ( 25,495) 194,025 ( 377,012) ( 324,919) 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 234 of 275234 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458800 Parkland Dedication 0 0 318,000 1,000 50,000 100,000 ____________ TOTAL Fees 0 0 318,000 1,000 50,000 100,000 Fund Transfers 000-481000 Transfer In- Reserves 0 0 262,069 0 0 0 ____________ TOTAL Fund Transfers 0 0 262,069 0 0 0 Miscellaneous 000-491000 Interest Earned 10 32 25 118 150 0 ____________ 000-491200 Investment Income 284 2,162 1,000 8,939 12,000 0 ____________ TOTAL Miscellaneous 294 2,195 1,025 9,057 12,150 0 ____________ TOTAL REVENUES 294 2,195 581,094 10,057 62,150 100,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 235 of 275235 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PARKLAND DEDICATION =================== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 301-541300 Other Consl/prof Services 4,500 10,040 25,000 0 0 0 ____________ TOTAL Professional Services 4,500 10,040 25,000 0 0 0 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 301-581010 Land Purchase 1,012 0 262,069 0 0 0 ____________ 301-581700 Improvements Over $5,000 0 17,650 100,000 387,069 387,069 100,000 ____________ TOTAL Capital Outlay 1,012 17,650 362,069 387,069 387,069 100,000 ________________________________________________________________________________________________________________________________________ TOTAL PARKLAND DEDICATION 5,512 27,690 387,069 387,069 387,069 100,000 XXXXXXX 236 of 275236 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ TREE MITIGATION =============== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC ENVIRONMENT 5,512 27,690 387,069 387,069 387,069 100,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 5,512 27,690 387,069 387,069 387,069 100,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 237 of 275237 of 275 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $219,513 $136,950 $70,000 $50,000 Miscellaneous 650 5,324 30,600 35,750 Total $220,163 $142,274 $100,600 $85,750 Expenses Maintenance Services $35,495 $82,110 $70,000 $75,000 Total $35,495 82,110 $70,000 $75,000 Over/-Under $184,668 $60,164 $30,600 $10,750 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for the FY 2023-24 Budget is expected to decrease 14.8% from 2022-23 year-end estimate following the previous years’ trends. Expenses: The FY 2023-24 Budget increases 7.1% from FY 2022-23 year-end estimate for additional tree planting. 238 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 219,513 136,950 70,000 48,065 70,000 50,000 ____________ Miscellaneous 650 5,324 1,400 25,186 30,600 35,750 ____________ TOTAL REVENUES 220,163 142,274 71,400 73,251 100,600 85,750 EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION 35,495 82,110 70,000 15,800 70,000 75,000 ____________ TOTAL PUBLIC ENVIRONMENT 35,495 82,110 70,000 15,800 70,000 75,000 ____________ TOTAL EXPENDITURES 35,495 82,110 70,000 15,800 70,000 75,000 REVENUE OVER/(UNDER) EXPENDITURES 184,668 60,164 1,400 57,451 30,600 10,750 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 239 of 275239 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458900 Tree Mitigation 219,513 136,950 70,000 48,065 70,000 50,000 ____________ TOTAL Fees 219,513 136,950 70,000 48,065 70,000 50,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 21 39 200 536 600 750 ____________ 000-491200 Investment Income 630 5,285 1,200 24,649 30,000 35,000 ____________ TOTAL Miscellaneous 650 5,324 1,400 25,186 30,600 35,750 ____________ TOTAL REVENUES 220,163 142,274 71,400 73,251 100,600 85,750 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 240 of 275240 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ TREE MITIGATION =============== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 302-551110 Trees 35,495 82,110 70,000 15,800 70,000 75,000 ____________ TOTAL Maintenance Services 35,495 82,110 70,000 15,800 70,000 75,000 Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL TREE MITIGATION 35,495 82,110 70,000 15,800 70,000 75,000 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC ENVIRONMENT 35,495 82,110 70,000 15,800 70,000 75,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 35,495 82,110 70,000 15,800 70,000 75,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 241 of 275241 of 275 FUND: 431 ROADWAY IMPACT FEE AREA 1 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is d ivided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $211,937 $252,872 $275,000 $275,000 Miscellaneous 592 6,035 35,175 50,175 Total $212,529 $258,907 $310,175 $325,175 Expenses Non Departmental $1,979 $1,359 $5,000 $0 Projects 0 0 104,851 5,000 Total $1,979 $1,359 $109,851 $5,000 Over/-Under $210,550 $257,549 $200,324 $320,175 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. 242 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 211,937 252,872 250,000 247,641 275,000 275,000 ____________ Fund Transfers 0 0 88,173 0 0 0 ____________ Miscellaneous 592 6,035 5,200 28,609 35,175 50,175 ____________ TOTAL REVENUES 212,529 258,907 343,373 276,251 310,175 325,175 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 1,979 1,359 5,000 0 5,000 0 ____________ TOTAL GENERAL GOVERNMENT 1,979 1,359 5,000 0 5,000 0 MISC & PROJECTS PROJECTS 0 0 88,173 104,851 104,851 5,000 ____________ TOTAL MISC & PROJECTS 0 0 88,173 104,851 104,851 5,000 ____________ TOTAL EXPENDITURES 1,979 1,359 93,173 104,851 109,851 5,000 REVENUE OVER/(UNDER) EXPENDITURES 210,550 257,549 250,200 171,400 200,324 320,175 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 243 of 275243 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455921 CapitalRcvry-RoadwaysSrvArea 211,937 252,872 250,000 247,641 275,000 275,000 ____________ TOTAL Fees 211,937 252,872 250,000 247,641 275,000 275,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 88,173 0 0 0 ____________ TOTAL Fund Transfers 0 0 88,173 0 0 0 Miscellaneous 000-491000 Interest Earned 195 33 200 141 175 175 ____________ 000-491200 Investment Income 397 6,003 5,000 28,468 35,000 50,000 ____________ TOTAL Miscellaneous 592 6,035 5,200 28,609 35,175 50,175 ____________ TOTAL REVENUES 212,529 258,907 343,373 276,251 310,175 325,175 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 244 of 275244 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541300 Professional Services 1,979 1,359 5,000 0 5,000 0 ____________ TOTAL Professional Services 1,979 1,359 5,000 0 5,000 0 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 1,979 1,359 5,000 0 5,000 0 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 1,979 1,359 5,000 0 5,000 0 XXXXXXX 245 of 275245 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services 900-532900 Contingency - Service Area 1 0 0 0 16,678 16,678 0 ____________ TOTAL City Support Services 0 0 0 16,678 16,678 0 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 900-541300 Professional Services-SrvArea 0 0 0 0 0 5,000 ____________ TOTAL Professional Services 0 0 0 0 0 5,000 Maintenance Services 900-551900 Construction - Service Area 1 0 0 88,173 88,173 88,173 0 ____________ TOTAL Maintenance Services 0 0 88,173 88,173 88,173 0 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 0 88,173 104,851 104,851 5,000 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 0 88,173 104,851 104,851 5,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 1,979 1,359 93,173 104,851 109,851 5,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 246 of 275246 of 275 FUND: 432 ROADWAY IMPACT FEE AREA 2 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is d ivided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $163,823 $341,650 $220,000 $220,000 Miscellaneous 249 4,087 23,650 25,650 Total $164,071 $345,737 $243,650 $245,650 Expenses Non Departmental $39,148 $52,484 $107,495 $85,000 Total $39,148 $52,484 $107,495 $85,000 Over/-Under $124,923 $293,252 $136,155 $160,650 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $58,000 for any professional services or studies that need to be completed and to reimburse developers for road construction. 247 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 163,823 341,650 200,000 152,579 220,000 220,000 ____________ Miscellaneous 249 4,087 1,600 19,698 23,650 25,650 ____________ TOTAL REVENUES 164,071 345,737 201,600 172,276 243,650 245,650 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 39,148 52,484 55,000 102,495 107,495 85,000 ____________ TOTAL GENERAL GOVERNMENT 39,148 52,484 55,000 102,495 107,495 85,000 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 39,148 52,484 55,000 102,495 107,495 85,000 REVENUE OVER/(UNDER) EXPENDITURES 124,923 293,252 146,600 69,782 136,155 160,650 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 248 of 275248 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455922 CapitalRcvry-RoadwaysSrvArea 163,823 341,650 200,000 152,579 220,000 220,000 ____________ TOTAL Fees 163,823 341,650 200,000 152,579 220,000 220,000 Miscellaneous 000-491000 Interest Earned 89 52 100 602 650 650 ____________ 000-491200 Investment Income 159 4,035 1,500 19,096 23,000 25,000 ____________ TOTAL Miscellaneous 249 4,087 1,600 19,698 23,650 25,650 ____________ TOTAL REVENUES 164,071 345,737 201,600 172,276 243,650 245,650 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 249 of 275249 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ City Assistance 101-537600 Development Incentive Fund 39,148 49,147 50,000 102,495 102,495 80,000 ____________ TOTAL City Assistance 39,148 49,147 50,000 102,495 102,495 80,000 Professional Services 101-541300 Professional Services 0 3,338 5,000 0 5,000 5,000 ____________ TOTAL Professional Services 0 3,338 5,000 0 5,000 5,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 39,148 52,484 55,000 102,495 107,495 85,000 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 39,148 52,484 55,000 102,495 107,495 85,000 XXXXXXX 250 of 275250 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 39,148 52,484 55,000 102,495 107,495 85,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 251 of 275251 of 275 FUND: 433 ROADWAY IMPACT FEE AREA 3 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is d ivided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $523,919 $204,433 $310,000 $300,000 Miscellaneous 977 9,675 50,300 50,250 Total $524,896 $214,108 $360,300 $350,250 Expenses Non Departmental $0 $3,338 $5,000 $5,000 Projects 0 0 152,021 0 Total $0 $3,338 $157,021 $5,000 Over/-Under $524,896 $210,771 $203,279 $345,250 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. 252 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 523,919 204,433 375,000 178,610 310,000 300,000 ____________ Fund Transfers 0 0 160,000 0 0 0 ____________ Miscellaneous 977 9,675 5,050 44,937 50,300 50,250 ____________ TOTAL REVENUES 524,896 214,108 540,050 223,547 360,300 350,250 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 0 3,338 5,000 0 5,000 5,000 ____________ TOTAL GENERAL GOVERNMENT 0 3,338 5,000 0 5,000 5,000 MISC & PROJECTS PROJECTS 0 0 160,000 152,021 152,021 0 ____________ TOTAL MISC & PROJECTS 0 0 160,000 152,021 152,021 0 ____________ TOTAL EXPENDITURES 0 3,338 165,000 152,021 157,021 5,000 REVENUE OVER/(UNDER) EXPENDITURES 524,896 210,771 375,050 71,526 203,279 345,250 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 253 of 275253 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455923 CapitalRcvry-RoadwaysSrvArea 523,919 204,433 375,000 178,610 310,000 300,000 ____________ TOTAL Fees 523,919 204,433 375,000 178,610 310,000 300,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 160,000 0 0 0 ____________ TOTAL Fund Transfers 0 0 160,000 0 0 0 Miscellaneous 000-491000 Interest Earned 442 31 50 180 300 250 ____________ 000-491200 Investment Income 535 9,645 5,000 44,757 50,000 50,000 ____________ TOTAL Miscellaneous 977 9,675 5,050 44,937 50,300 50,250 ____________ TOTAL REVENUES 524,896 214,108 540,050 223,547 360,300 350,250 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 254 of 275254 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541300 Professional Services 0 3,338 5,000 0 5,000 5,000 ____________ TOTAL Professional Services 0 3,338 5,000 0 5,000 5,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 0 3,338 5,000 0 5,000 5,000 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 0 3,338 5,000 0 5,000 5,000 XXXXXXX 255 of 275255 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 900-581010 ROW/Easements 0 0 160,000 152,021 152,021 0 ____________ TOTAL Capital Outlay 0 0 160,000 152,021 152,021 0 ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 0 160,000 152,021 152,021 0 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 0 160,000 152,021 152,021 0 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 0 3,338 165,000 152,021 157,021 5,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 256 of 275256 of 275 FUND: 434 ROADWAY IMPACT FEE AREA 4 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is d ivided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $3,033 $0 $0 $3,000 Miscellaneous 9 79 360 360 Total $3,042 $79 $360 $3,360 Expenses Non Departmental $0 $3,338 $3,000 $3,000 Total $0 $3,338 $3,000 $3,000 Over/-Under $3,042 -$3,258 -$2,640 $360 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $3,000 for any professional services or studies that need to be completed. 257 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 3,033 0 3,000 0 0 3,000 ____________ Miscellaneous 9 79 40 262 360 360 ____________ TOTAL REVENUES 3,042 79 3,040 262 360 3,360 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 0 3,338 3,000 0 3,000 3,000 ____________ TOTAL GENERAL GOVERNMENT 0 3,338 3,000 0 3,000 3,000 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 0 3,338 3,000 0 3,000 3,000 REVENUE OVER/(UNDER) EXPENDITURES 3,042 ( 3,258) 40 262 ( 2,640) 360 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 258 of 275258 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455924 CapitalRcvry-RoadwaysSrvArea 3,033 0 3,000 0 0 3,000 ____________ TOTAL Fees 3,033 0 3,000 0 0 3,000 Miscellaneous 000-491000 Interest Earned 3 3 10 2 10 10 ____________ 000-491200 Investment Income 6 76 30 260 350 350 ____________ TOTAL Miscellaneous 9 79 40 262 360 360 ____________ TOTAL REVENUES 3,042 79 3,040 262 360 3,360 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 259 of 275259 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541300 Professional Services 0 3,338 3,000 0 3,000 3,000 ____________ TOTAL Professional Services 0 3,338 3,000 0 3,000 3,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 0 3,338 3,000 0 3,000 3,000 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 0 3,338 3,000 0 3,000 3,000 XXXXXXX 260 of 275260 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 0 3,338 3,000 0 3,000 3,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 261 of 275261 of 275 FUND: 609 LIBRARY FUND DESCRIPTION The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund-raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $9,104 $18,292 $19,000 $20,000 Fund Transfers 0 0 0 8,000 Miscellaneous 124 1,052 2,910 1,200 Total $9,228 $19,344 $21,910 $29,200 Expenses Supplies $210 $133 $200 $200 City Support Services 10,947 8,883 12,000 14,000 Operating Equipment 8,551 5,324 10,000 8,000 Capital Outlay 0 0 0 7,000 Total $19,708 $14,340 $22,200 $29,200 Over/-Under -$10,480 $5,004 -$290 0 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2023-24 is expected to increase $7,290 from the FY 2022-23 estimate with a withdraw from their fund balance. Expenses: The Library Fund’s FY 2023-24 Budget will increase $7,000 from the FY 2022-23 year-end estimate for additional funding for library projects. 262 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 609-LIBRARY BOARD AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 9,104 18,292 17,000 16,434 19,000 20,000 ____________ Fund Transfers 0 0 5,165 0 0 8,000 ____________ Miscellaneous 124 1,052 35 2,469 2,910 1,200 ____________ TOTAL REVENUES 9,228 19,344 22,200 18,902 21,910 29,200 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 19,708 14,340 22,200 16,205 22,200 29,200 ____________ TOTAL GENERAL GOVERNMENT 19,708 14,340 22,200 16,205 22,200 29,200 ____________ TOTAL EXPENDITURES 19,708 14,340 22,200 16,205 22,200 29,200 REVENUE OVER/(UNDER) EXPENDITURES ( 10,480) 5,004 0 2,697 ( 290) 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 263 of 275263 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 609-LIBRARY BOARD AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458100 Sale of Merchandise 9,104 18,292 17,000 16,434 19,000 20,000 ____________ TOTAL Fees 9,104 18,292 17,000 16,434 19,000 20,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 5,165 0 0 8,000 ____________ TOTAL Fund Transfers 0 0 5,165 0 0 8,000 Miscellaneous 000-491000 Interest Earned 63 152 25 775 900 300 ____________ 000-491200 Investment Income 48 394 10 1,688 2,000 900 ____________ 000-493000 Donations 0 500 0 0 0 0 ____________ 000-497000 Misc. Income - Library 13 7 0 6 10 0 ____________ TOTAL Miscellaneous 124 1,052 35 2,469 2,910 1,200 ____________ TOTAL REVENUES 9,228 19,344 22,200 18,902 21,910 29,200 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 264 of 275264 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 609-LIBRARY BOARD AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies 101-521000 Operating Supplies 210 133 200 177 200 200 ____________ TOTAL Supplies 210 133 200 177 200 200 City Support Services 101-532800 Special Events 10,947 8,883 12,000 6,707 12,000 14,000 ____________ TOTAL City Support Services 10,947 8,883 12,000 6,707 12,000 14,000 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 101-571400 Library Materials 8,551 5,324 10,000 9,321 10,000 8,000 ____________ TOTAL Operating Equipment 8,551 5,324 10,000 9,321 10,000 8,000 Capital Outlay 101-581500 Improvements over $5,000 0 0 0 0 0 7,000 ____________ TOTAL Capital Outlay 0 0 0 0 0 7,000 ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 19,708 14,340 22,200 16,205 22,200 29,200 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 19,708 14,340 22,200 16,205 22,200 29,200 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 19,708 14,340 22,200 16,205 22,200 29,200 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 265 of 275265 of 275 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the deve lopment of the City of Schertz. DESCRIPTION This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $590 $1,943 $200 $1,000 Fund Transfers 3,109 13,863 10,750 10,750 Total $3,702 $15,806 $13,950 $14,250 Expenses Supplies $247 $1,393 $3,340 $1,500 Operations Support 0 0 500 500 Staff Support 0 1,721 1,600 1,600 Professional Services 100 0 1,600 1,600 Operating Equipment 2,762 0 0 3,000 Total $3,109 $3,113 $9,640 $11,750 Over/-Under $592 $12,693 $4,310 $2,500 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2023-24 will remain at the same funding allocation as FY 2022-23. Expenses: The Historical Committee’s FY 2023-24 Budget will remain the same as the FY 2022-23 Budget. 266 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 590 1,943 1,000 152 200 1,000 ____________ Fund Transfers 3,109 13,863 10,750 0 10,750 10,750 ____________ Miscellaneous 2 0 0 2,244 3,000 2,500 ____________ TOTAL REVENUES 3,702 15,806 11,750 2,396 13,950 14,250 EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE 3,109 3,113 11,750 8,821 9,640 11,750 ____________ TOTAL CULTURAL 3,109 3,113 11,750 8,821 9,640 11,750 ____________ TOTAL EXPENDITURES 3,109 3,113 11,750 8,821 9,640 11,750 REVENUE OVER/(UNDER) EXPENDITURES 592 12,693 0 ( 6,425) 4,310 2,500 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 267 of 275267 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458100 Sale of Merchandise 590 1,943 1,000 152 200 1,000 ____________ TOTAL Fees 590 1,943 1,000 152 200 1,000 Fund Transfers 000-486101 Transfer In-General Fund 0 10,750 10,750 0 10,750 10,750 ____________ 000-486106 Transfer In-Special Events 3,109 3,113 0 0 0 0 ____________ TOTAL Fund Transfers 3,109 13,863 10,750 0 10,750 10,750 Miscellaneous 000-497000 Misc. Income 2 0 0 2,244 3,000 2,500 ____________ TOTAL Miscellaneous 2 0 0 2,244 3,000 2,500 ____________ TOTAL REVENUES 3,702 15,806 11,750 2,396 13,950 14,250 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 268 of 275268 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ HISTORICAL COMMITTEE ==================== Supplies 609-521000 Operating Supplies 247 1,393 1,500 3,340 3,340 1,500 ____________ TOTAL Supplies 247 1,393 1,500 3,340 3,340 1,500 Operations Support 609-534200 Printing & Binding 0 0 500 423 500 500 ____________ TOTAL Operations Support 0 0 500 423 500 500 Staff Support 609-535200 Awards 0 1,721 2,200 2,000 2,200 2,200 ____________ 609-535300 Memberships 0 0 150 0 0 150 ____________ 609-535500 Training/Travel 0 0 2,800 1,558 2,000 2,800 ____________ TOTAL Staff Support 0 1,721 5,150 3,558 4,200 5,150 Professional Services 609-541300 Other Consl/Prof Services 100 0 1,600 1,500 1,600 1,600 ____________ TOTAL Professional Services 100 0 1,600 1,500 1,600 1,600 Operating Equipment 609-571810 Event Banners 2,762 0 3,000 0 0 3,000 ____________ TOTAL Operating Equipment 2,762 0 3,000 0 0 3,000 ________________________________________________________________________________________________________________________________________ TOTAL HISTORICAL COMMITTEE 3,109 3,113 11,750 8,821 9,640 11,750 ________________________________________________________________________________________________________________________________________ TOTAL CULTURAL 3,109 3,113 11,750 8,821 9,640 11,750 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 3,109 3,113 11,750 8,821 9,640 11,750 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 269 of 275269 of 275 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water/sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. XXXXXXX 270 of 275270 of 275 Glossary Capital Improvements Expenditures for the construction, purchase, or renovation of City facilities or property. Capital Outlay Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Cash Currency on hand with the bank. Cash Basis An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Certificates of Obligation Tax supported bonds similar to general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter A document that establishes the city's governmental structure and provides distribution of powers and duties. In order to be implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting as the legislative and policy-making bod of the City. CRM Client Resource Management - a type of software for tracking dates, events, and clients. Debt Service Payments on debt made up of principle and interest following a set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified by law. Department A functional group of the City with related activities aimed at accomplishing a major City service or program. Depreciation In accounting, this is a noncash expense that reduces the value of a capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount of property taxes from the properties on the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. XXXXXXX 271 of 275271 of 275 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long-term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department/Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I&S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. XXXXXXX 272 of 275272 of 275 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments-in-lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments-in-lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M&O Acronym for "maintenance and operations". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment-in-lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. XXXXXXX 273 of 275273 of 275 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M&O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. XXXXXXX 274 of 275274 of 275 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. XXXXXXX 275 of 275275 of 275 CITY COUNCIL PROPOSED BUDGET August 15, 2023 1 August 4 •Accept the state defined tax rates •Vote to set the Preliminary Tax Rate August 15 •1st Public Hearing on Budget & Tax Rate •1st Vote on Budget & Adoption •1st Vote on Tax Rate & Adoption •Approve Fee Schedule September 5 •2nd Public Hearing on Budget & Tax Rate •2nd Vote on Budget & Adoption •Ratify Tax Increase in Budget •2nd Vote on Tax Rate & Adoption October 1 •New budget in effect BUDGET TIMELINE FY 2023 -24 Proposed Budget 3 Budget Priorities Established 5 Goals from the Pre-Budget workshop discussion •Goal 1: Staff Compensation •Goal 2: Infrastructure •Goal 3: Consolidated CIP Document •Goal 4: Increase Staffing Levels •Goal 5: New/Remodeled Facilities 4 FY 2023 -24 Budget Highlights Expanded Programs Proposed to Fund •Wage Adjustments •New Personnel •Additional SPAM Funding •Police Equipment •Additional Programs/Equipment 5 FY 2023 -24 Budget Highlights Wage Adjustments – All Funds •ECI Adjustment (4.7%) effective Oct. 7, 2023 - $1,400,000 •Class & Comp. Adjustment – effective Dec. 30, 2023 - $2,600,000 ($1.9 million in FY 2023-24) •Primary focus on salaries; will also review benefits, supplemental pay and career progression opportunities •Cover Cost of Increases to Insurance Premiums - $344,700 6 FY 2023 -24 Budget Highlights New Personnel – General Fund •Fire - 3 Firefighters (for Station 4) - $315,000 •Engineering - Administrative Assistant - $60,000 •City Secretary - Part Time Records Clerk - $31,000 •Police – 5 School Resource Officers - unfunded 7 FY 2023 -24 Budget Highlights Additional SPAM Funding •FY 23/24 base has $650,000 •Propose one -time Street Funding of $1 million 8 FY 2023 -24 Budget Highlights Police Equipment •Purchase of in -car cameras, body worn cameras and TASERs (to replace all current equipment) •5-year phase -in - $550,000 per year 9 FY 2023 -24 Budget Highlights Additional Programs – General Fund •Library - Library Materials - $15,000 •IT •ArcGIS Indoor Maps Extension - $6,525 •Implementation of vSphere servers for Public Safety - $87,000 •Court - Court Security Plan funding - $16,450 10 FY 2023 -24 Budget Highlights Additional Equipment – General Fund •Fleet •Hydraulic Hose Crimper - $6,350 •Hose Reels for Bu lk Fluid Delivery System - $23,400 •Facility Services •Tablets - $12,000 •Multi-use Drop Deck Trailer - $19,000 •Fire •Opticom system for intersection light system - $33,800 •Hurst Strong Arm Multi -purpose E Tool - $30,000 •Streets •Pothole Truck - $80,000 •Laydown Machine - $140,000 11 FY 2023 -24 Budget Highlights EMS Fund •Medic 5 – 2 EMT positions (overnight) - $106,300 •2 F/T positions to staff peak hours - $110,600 12 FY 2023 -24 Budget Highlights Drainage Fund •Zero Turn Mower - $24,000 13 FY 2023 -24 Budget Highlights Water & Sewer Fund •Utility Billing •Position: Lead Clerk - $58,000 •Automated Phone Payment System - $12,000 •Water/Wastewater •Combination Vacuum Truck - $675,000 •Fire Hydrant and Valve Replacement Program (initial funding) - $50,000 14 FY 2023 -24 Budget •General Fund Proposed Budget $49,927,113 •Increase of $4,810,888 or 10.7% from FY 2022 -23 Adopted Budget, not including infrastructure funding •Non -Personnel Budgets increased 9.6% due to police equipment, capital replacement, TIRZ contribution, and additional road maintenance funds •Personnel Budgets increased 11.3% for pay adjustments, insurance, ECI, and 4 new positions 15 City Budgets – General Fund 16 $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Final General Fund Budgets Sales Tax 17 0% 5% 10% 15% 20% 25% 30% 35% $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 Proj 2023 Proj 2024 3-Year Rolling Average Growth % Budget Sales Tax Actual 3 Year Rolling % Growth Franchise 18 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Actual Permit 19 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Permit Revenue Fees 20 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Actual Personnel 21 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Actual Operating 22 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Actual Capital Outlay 23 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Actual 24 Fund Proposed Budget Fund Balance Change General Fund $49,954,992 ($2,564,504) Tax I&S Fund 8,602,745 732,255 Water & Sewer Fund 31,241,901 262,899 Capital Recovery - Water 55,748 1,166,252 Capital Recovery - Sewer 67,248 632,752 Drainage Fund 1,594,207 (217,584) EMS Fund 13,640,835 (780,612) SEDC 12,985,053 (4,578,053) Special Events Fund 45,000 0 PEG Fund 67,000 0 Hotel Occupancy Fund 260,865 640,635 Park Fund 100,000 0 Tree Mitigation 75,000 10,750 Roadway Impact Fee Area1 5,000 320,175 Roadway Impact Fee Area2 85,000 160,650 Roadway Impact Fee Area3 5,000 345,250 Roadway Impact Fee Area4 3,000 360 Library Fund 29,200 0 Historical Committee 11,750 2,500 Total:$118,829,544 ($3,866,275) General Fund •Proposed Budget meets the 26% Fund Balance requirement •Utilize excess fund balance for street maintenance and repair over the next 5 years 25 5 Year Summary – I&S Fund •At I&S Rate of $0.1548: Includes the following upcoming debt issuances: •FY 23/24 -$37,250,000 •FY 25/26 -$20,000,000 •FY 26/27 -$15,000,000 •FY 28/29 -$25,000,000 26 General Fund Debt Service 27 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 $11,000,000 $12,000,000 $13,000,000 $14,000,000 2023 2024 2025 2026 2027 2028 2029 2030 General Fund Debt Service 2029 Bonds Public Safety Bldg Public Safety Bldg 2024 Bonds Current Obligations Agenda No. 18.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:City Secretary Subject:Ordinance 23-T-19 – Conduct a Public Hearing and approve an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the City of Schertz, Texas. First Reading (S.Gonzalez/J.Walters) BACKGROUND At the August 4, 2023 Council meeting and Budget Workshop, the City Council, by record vote, established a proposed preliminary maximum tax rate of $0.4872, per $100 of value, with the M&O rate at $0.3324 and the I&S portion of $0.1548. This rate was under the Voter-Approval rate but greater than the No-New-Revenue rate. In accordance with Chapter 26.05(d) of the State’s Property Tax Code, a governing body must hold a public hearing on the tax rate if the proposed tax rate exceeds the lower of the No-New-Revenue or Voter-Approval Tax Rate.  In this case a hearing is required as the proposed rate does exceed the No-New-Revenue rate.                                               The first public hearing will be held on August 15, 2023 regular session of City Council. A second public hearing will be conducted on September 5, 2023. During the tax rate adoption process Council can approve a lower rate, however they will not be able to approve a rate higher than this without republishing the notices and holding additional public hearings. Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new preliminary rate was August 15, 2023 without calling special meetings or declaring an emergency. Per Sec 26.05(b) of the Tax Code, the tax rate can only be adopted with more than 60% of the votes in favor of the proposed tax rate. Since Schertz has 7 voting councilmembers, 5 members must vote in favor of the tax rate for it to pass.   GOAL To adopt a tax rate in compliance with state statues and the City Charter. COMMUNITY BENEFIT The programs funded by this tax rate will provide additional benefits and service levels to the community. SUMMARY OF RECOMMENDED ACTION Staff recommends adoption of the tax rate of $0.4872 FISCAL IMPACT This tax rate will raise more total property taxes than last year by $2,398,167, or a 9.9% increase, and of that amount $554,255 is tax revenue to be raised from new property added to the tax roll this year. These funds will go to pay for employee compensation and infrastructure such as roads, parks, and city facilities.  The current property tax rate is $0.4950 per $100 valuation. The proposed maximum tax rate will be $0.4872 per $100 valuation. The M&O portion of the property tax rate will decrease to $0.3324 from $0.3470 per $100 valuation. The I&S portion will increase to $0.1548 from $0.1480 per $100 valuation.  This tax rate will raise more taxes for Maintenance and Operations than last year’s tax rate. The tax rate will effectively be raised by 3.5% and will raise taxes for maintenance and operations on a $100,000 home by approximately $11.24.   RECOMMENDATION Staff recommends that the City Council approve Ordinance No. 23-T-19 approving the Fiscal Year 2023-24 Proposed Tax Rate on first reading. MOTION LANGUAGE: “I move that the property tax rate be increased by the adoption of a tax rate of 0.4872, which is effectively a 7.0% increase in the tax rate.”   Attachments Ordinance 23-T-19  Tax Rate Calculation Sheet  Presentation 2023-08-15  ORDINANCE NO. 23-T-19 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth the estimated necessary tax rate required to provide adequate revenues for the general use and support of the Municipal Government of the City of Schertz Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad valorem tax rate have been in all things complied with; and WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the 15th day of August 2023 and a second Public Hearing will held on the 5th day of September 2023; and WHEREAS, after a full and final consideration, the City Council is of the opinion the tax rate and ad valorem tax appraisal roll should be approved and adopted; and WHEREAS, the taxes have been levied in accordance with the adopted 2023-24 budget as required by state law; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: Section 1. The ad valorem tax appraisal roll and effective tax rate information as presented by the tax assessor for the tax year 2023, be and is hereby in all things approved and adopted. Section 2. This tax rate will raise more taxes for Maintenance and Operations than last year’s tax rate. Section 3. The tax rate will effectively be raised by 3.5% and will raise taxes for maintenance and operations on a $100,000 home by approximately $11.24. Section 4. There is hereby levied and assessed and there shall be collected for the tax year 2023 for the general use and support of the Municipal Government of the City of S chertz, Texas a total ad valorem tax of Forty-Eight Seventy-Two Cents ($0.4872) on each One Hundred Dollars ($100.00) of valuation of property – real and personal – within the corporate limits of the City of Schertz, Texas, subject to taxation. The assessment ratio shall be One Hundred percent (100%). Section 5. The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on $100.00 valuation for this city for tax year 2023 as follows: 0.3324 for the purpose of maintenance and operation 0.1548 for the payment of principal and interest on debt 0.4872 total tax rate Section 6. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of the ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. Section 7. This ordinance shall be in full force and effect from and after its passage, and it is so ordained. Section 8. Ad valorem taxes for the year are due and payable on October 1, 2023 and shall become delinquent after January 31, 2024. A delinquent tax shall incur all penalty and interest authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain delinquent on and after July 1, 2024, incur an additional penalty of 15% of the amount of the taxes, penalty and interest due, such additional penalty to defray the cost of collection as authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. Section 9. Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe. PASSED ON FIRST READING, the _______day of ____________2023. PASSED, APPROVED, and ADOPTED ON SECOND READING, the _____day of ___________, 2023. CITY OF SCHERTZ, TEXAS ____________________________ Ralph Gutierrez, Mayor ATTEST: ____________________________ Sheila Edmondson, City Secretary Form developed by: Texas Comptroller of Public Accounts, Property Tax Assistance Division Form 50-856 ____________________________________________________________________________ ________________________________ Taxing Unit Name Phone (area code and number) ____________________________________________________________________________ ________________________________ Taxing Unit’s Address, City, State, ZIP Code Taxing Unit’s Website Address GENERAL INFORMATION: Tax Code Section 26.04(c) requires an officer or employee designated by the governing body to calculate the no-new-revenue (NNR) tax rate and voter-approval tax rate for the taxing unit. These tax rates are expressed in dollars per $100 of taxable value calculated. The calculation process starts after the chief appraiser delivers to the taxing unit the certified appraisal roll and the estimated values of properties under protest. The designated officer or employee shall certify that the officer or employee has accurately calculated the tax rates and used values shown for the certified appraisal roll or certified estimate. The officer or employee submits the rates to the governing body by Aug. 7 or as soon thereafter as practicable. School districts do not use this form, but instead use Comptroller Form 50-859 Tax Rate Calculation Worksheet, School District without Chapter 313 Agreements or Comptroller Form 50-884 Tax Rate Calculation Worksheet, School District with Chapter 313 Agreements. Water districts as defined under Water Code Section 49.001(1) do not use this form, but instead use Comptroller Form 50-858 Water District Voter-Approval Tax Rate Worksheet for Low Tax Rate and Developing Districts or Comptroller Form 50-860 Developed Water District Voter-Approval Tax Rate Worksheet. The Comptroller’s office provides this worksheet to assist taxing units in determining tax rates. The information provided in this worksheet is offered as technical assistance and not legal advice. Taxing units should consult legal counsel for interpretations of law regarding tax rate preparation and adoption. SECTION 1: No-New-Revenue Tax Rate The NNR tax rate enables the public to evaluate the relationship between taxes for the prior year and for the current year based on a tax rate that would produce the same amount of taxes (no new taxes) if applied to the same properties that are taxed in both years. When appraisal values increase, the NNR tax rate should decrease. The NNR tax rate for a county is the sum of the NNR tax rates calculated for each type of tax the county levies. While uncommon, it is possible for a taxing unit to provide an exemption for only maintenance and operations taxes. In this case, the taxing unit will need to calculate the NNR tax rate separately for the maintenance and operations tax and the debt tax, then add the two components together. Line No-New-Revenue Tax Rate Worksheet Amount/Rate 1. $ _____________ 2. $ _____________ 3.$ _____________ 4.$ __________/$100 5. $ _____________ - $ _____________ $ _____________ 6. $ _____________ - $ _____________ $ _____________ 7.$ _____________ 1 Tex. Tax Code § 26.012(14) 2 Tex. Tax Code § 26.012(14) 3 Tex. Tax Code § 26.012(13) 4 Tex. Tax Code § 26.012(13) 2023 Tax Rate Calculation WorksheetTaxing Units Other Than School Districts or Water Districts 2022 total taxable value. Enter the amount of 2022 taxable value on the 2022 tax roll today. Include any adjustments since last year’scertification; exclude Tax Code Section 25.25(d) one-fourth and one-third over-appraisal corrections from these adjustments. Exclude any property value subject to an appeal under Chapter 42 as of July 25 (will add undisputed value in Line 6). This total includes the taxable value of homesteads with tax ceil-ings (will deduct in Line 2) and the captured value for tax increment financing (adjustment is made by deducting TIF taxes, as reflected in Line 17).1 2022 tax ceilings. Counties, cities and junior college districts. Enter 2022 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older or disabled. Other taxing units enter 0. If your taxing unit adopted the tax ceiling provision in 2022 or a prior year for homeowners age 65 or older or disabled, use this step.2 Preliminary 2022 adjusted taxable value. Subtract Line 2 from Line 1. 2022 total adopted tax rate. 2022 taxable value subject to an appeal under Chapter 42, as of July 25. A.2022 ARB certified value: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B.2022 disputed value:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.2022 undisputed value. Subtract B from A. 4 2022 Chapter 42 related adjusted values. Add Line 5C and Line 6C. 2022 Taxable Value lost because court appeals of ARB decisions reduced 2021 appraised Value. A.Original 2022 ARB values:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B.2022 values resulting from final court decisions:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.2022 value loss. Subtract B from A.3 For additional copies, visit: comptroller.texas.gov/taxes/property-tax 50-856 • 6-23/10 Line No-New-Revenue Tax Rate Worksheet Amount/Rate 8.$ _____________ 9. $ _____________ 10. $ _____________ + $ _____________ $ _____________ 11. $ _____________ - $ _____________ $ _____________ 12.Total adjustments for lost value. Add Lines 9, 10C and 11C.$ _____________ 13. $ _____________ 14.$ _____________ 15.$ _____________ 16. $ _____________ 17. $ _____________ 18. $ _____________ 5 Tex. Tax Code § 26.012(15) 6 Tex. Tax Code § 26.012(15) 7 Tex. Tax Code § 26.012(15) 8 Tex. Tax Code § 26.03(c) 9 Tex. Tax Code § 26.012(13) 10 Tex. Tax Code § 26.012(13) 11 Tex. Tax Code § 26.012, 26.04(c-2) 12 Tex. Tax Code § 26.03(c) For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 2 Total 2023 taxable value on the 2023 certified appraisal roll today. This value includes only certified values or certified estimate of values and includes the total taxable value of homesteads with tax ceilings (will deduct in Line 20). These homesteads include homeowners age 65 or older or disabled. 11 A. Certified values:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________ B. Counties: Include railroad rolling stock values certified by the Comptroller’s office: . . . . . . . . . . . . . . . . . . . . . . . + $ _____________ C.Pollution control and energy storage system exemption: Deduct the value of property exempted for the current tax year for the first time as pollution control or energy storage system property:. . . . . . . . . . . - $ _____________ D.Tax increment financing: Deduct the 2023 captured appraised value of property taxable by a taxing unitin a tax increment financing zone for which the 2023 taxes will be deposited into the tax increment fund. Do not include any new property value that will be included in Line 23 below. 12 . . . . . . . . . . . . . . . . . . . . - $ _____________ E.Total 2023 value. Add A and B, then subtract C and D. 2022 taxable value lost because property first qualified for an exemption in 2023. If the taxing unit increased an original exemption, use the difference between the original exempted amount and the increased exempted amount. Do not include value lost due to freeport, goods- in-transit, temporary disaster exemptions. Note that lowering the amount or percentage of an existing exemption in 2023 does not create a new exemption or reduce taxable value. A.Absolute exemptions. Use 2022 market value: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B. Partial exemptions. 2023 exemption amount or 2023 percentage exemption times 2022 value:. . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.Value loss. Add A and B. 6 2022 taxable value lost because property first qualified for agricultural appraisal (1-d or 1-d-1), timber appraisal, recreational/scenic appraisal or public access airport special appraisal in 2023. Use only properties that qualified in 2023 for the first time; do not use proper- ties that qualified in 2022. Adjusted 2022 total levy. Multiply Line 4 by Line 14 and divide by $100. Taxes refunded for years preceding tax year 2022. Enter the amount of taxes refunded by the taxing unit for tax years preceding tax year 2022. Types of refunds include court decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment errors. Do not include refunds for tax year 2022. This line applies only to tax years preceding tax year 2022. 9 Adjusted 2022 levy with refunds and TIF adjustment. Add Lines 15 and 16. 10 2022 taxable value, adjusted for actual and potential court-ordered adjustments. Add Line 3 and Line 7. A.2022 market value:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B.2023 productivity or special appraised value:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.Value loss. Subtract B from A. 7 2022 total value. Subtract Line 12 and Line 13 from Line 8. 2022 captured value of property in a TIF. Enter the total value of 2022 captured appraised value of property taxable by a taxing unit in a tax increment financing zone for which 2022 taxes were deposited into the tax increment fund. 8 If the taxing unit has no captured appraised value in line 18D, enter 0. 2022 taxable value of property in territory the taxing unit deannexed after Jan. 1, 2022. Enter the 2021 value of property in deannexed territory. 5 20. $ _____________ 21. $ _____________ 22. $ _____________ 23. $ _____________ 24.$ _____________ 25.$ _____________ 26.$ __________/$100 27.$ __________/$100 Line No-New-Revenue Tax Rate Worksheet Amount/Rate 19. $ _____________ + $ _____________ $ _____________ Line Voter-Approval Tax Rate Worksheet Amount/Rate 28.$ __________/$100 29. $ _____________ SECTION 2: Voter-Approval Tax Rate The voter-approval tax rate is the highest tax rate that a taxing unit may adopt without holding an election to seek voter approval of the rate. The voter-approval tax rate is split into two separate rates: 1. Maintenance and Operations (M&O) Tax Rate: The M&O portion is the tax rate that is needed to raise the same amount of taxes that the taxing unit levied in the prior year plus the applicable percentage allowed by law. This rate accounts for such things as salaries, utilities and day-to-day operations. 2. Debt Rate: The debt rate includes the debt service necessary to pay the taxing unit’s debt payments in the coming year. This rate accounts for principal and interest on bonds and other debt secured by property tax revenue. The voter-approval tax rate for a county is the sum of the voter-approval tax rates calculated for each type of tax the county levies. In most cases the voter-approval tax rate exceeds the no-new-revenue tax rate, but occasionally decreases in a taxing unit’s debt service will cause the NNR tax rate to be higher than the voter-approval tax rate. 13 Tex. Tax Code § 26.01(c) and (d) 14 Tex. Tax Code § 26.01(c) 15 Tex. Tax Code § 26.01(d) 16 Tex. Tax Code § 26.012(6)(B) 17 Tex. Tax Code § 26.012(6) 18 Tex. Tax Code § 26.012(17) 19 Tex. Tax Code § 26.012(17) 20 Tex. Tax Code § 26.04(c) 21 Tex. Tax Code § 26.04(d) For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 3 Total value of properties under protest or not included on certified appraisal roll. 13 A.2023 taxable value of properties under protest. The chief appraiser certifies a list of properties still under ARB protest. The list shows the appraisal district’s value and the taxpayer’s claimed value, if any, or an estimate of the value if the taxpayer wins. For each of the properties under protest, use the lowest of these values. Enter the total value under protest. 14. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B.2023 value of properties not under protest or included on certified appraisal roll. The chiefappraiser gives taxing units a list of those taxable properties that the chief appraiser knows about butare not included in the appraisal roll certification. These properties also are not on the list of properties that are still under protest. On this list of properties, the chief appraiser includes the market value, appraised value and exemptions for the preceding year and a reasonable estimate of the market value, appraised value and exemptions for the current year. Use the lower market, appraised or taxable value (as appropriate). Enter the total value of property not on the certified roll. 15 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.Total value under protest or not certified. Add A and B. Total adjustments to the 2023 taxable value. Add Lines 22 and 23. Adjusted 2023 taxable value. Subtract Line 24 from Line 21. COUNTIES ONLY. Add together the NNR tax rates for each type of tax the county levies. The total is the 2023 county NNR tax rate. 21 2023 tax ceilings. Counties, cities and junior colleges enter 2023 total taxable value of homesteads with tax ceilings. These include the home- steads of homeowners age 65 or older or disabled. Other taxing units enter 0. If your taxing unit adopted the tax ceiling provision in 2022 or a prior year for homeowners age 65 or older or disabled, use this step.16 Total 2023 taxable value of properties in territory annexed after Jan. 1, 2022. Include both real and personal property. Enter the 2023 value of property in territory annexed. 18 Total 2023 taxable value of new improvements and new personal property located in new improvements. New means the item was not on the appraisal roll in 2022. An improvement is a building, structure, fixture or fence erected on or affixed to land. New additions to exist- ing improvements may be included if the appraised value can be determined. New personal property in a new improvement must have been brought into the taxing unit after Jan. 1, 2022 and be located in a new improvement. New improvements do include property on which a tax abatement agreement has expired for 2023. 19 2022 taxable value, adjusted for actual and potential court-ordered adjustments. Enter the amount in Line 8 of the No-New-Revenue Tax Rate Worksheet. 2023 total taxable value. Add Lines 18E and 19C. Subtract Line 20. 17 2023 NNR tax rate. Divide Line 17 by Line 25 and multiply by $100. 20 2022 M&O tax rate. Enter the 2022 M&O tax rate. Line Voter-Approval Tax Rate Worksheet Amount/Rate 30.$ _____________ 31. D. E. $ _____________ 32.$ _____________ 33.$ __________/$100 34. $ __________/$100 35. $ __________/$100 22 [Reserved for expansion] 23 Tex. Tax Code § 26.044 24 Tex. Tax Code § 26.0441 For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 4 $ _____________ Adjusted 2023 taxable value. Enter the amount in Line 25 of the No-New-Revenue Tax Rate Worksheet. Total 2022 M&O levy. Multiply Line 28 by Line 29 and divide by $100 Adjusted 2022 levy for calculating NNR M&O rate. A.M&O taxes refunded for years preceding tax year 2022. Enter the amount of M&O taxes refunded in the preceding year for taxes before that year. Types of refunds include court decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment errors. Do not include refunds for tax year 2022. This line applies only to tax years preceding tax year 2022. . . . . . . . . . . . . . . + $ _____________ B.2022 taxes in TIF. Enter the amount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the taxing unit has no 2023 captured appraised value in Line 18D, enter 0.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . – $ _____________ C.2022 transferred function. If discontinuing all of a department, function or activity and transferring it to another taxing unit by written contract, enter the amount spent by the taxing unit discontinuing the function in the 12 months preceding the month of this calculation. If the taxing unit did not operate this function for this 12-month period, use the amount spent in the last full fiscal year in which the taxing unit operated the function. The taxing unit discontinuing the function will subtract this amount in D below. The taxing unit receiving the function will add this amount in D below. Other taxing units enter 0. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . +/- $ _____________ 2022 M&O levy adjustments. Subtract B from A. For taxing unit with C, subtract if discontinuing function and add if receiving function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Add Line 30 to 31D. 2023 NNR M&O rate (unadjusted). Divide Line 31E by Line 32 and multiply by $100. Rate adjustment for state criminal justice mandate. 23 If not applicable or less than zero, enter 0. A. 2023 state criminal justice mandate. Enter the amount spent by a county in the previous 12 months providing for the maintenance and operation cost of keeping inmates in county-paid facilities after they have been sentenced. Do not include any state reimbursement received by the county for the same purpose. $ _____________ B. 2022 state criminal justice mandate. Enter the amount spent by a county in the 12 months prior to the previous 12 months providing for the maintenance and operation cost of keeping inmates in county-paid facilities after they have been sentenced. Do not include any state reimbursement received by the county for the same purpose. Enter zero if this is the first time the mandate applies................. – $ _____________ C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100 D. Enter the rate calculated in C. If not applicable, enter 0. Rate adjustment for indigent health care expenditures. 24 If not applicable or less than zero, enter 0. A. 2023 indigent health care expenditures. Enter the amount paid by a taxing unit providing for the maintenance and operation cost of providing indigent health care for the period beginning on July 1, 2022 and ending on June 30, 2023, less any state assistance received for the same purpose. ........ $ _____________ B. 2022 indigent health care expenditures. Enter the amount paid by a taxing unit providing for the maintenance and operation cost of providing indigent health care for the period beginning on July 1, 2021 and ending on June 30, 2022, less any state assistance received for the same purpose................................................................................... – $ _____________ C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100 D. Enter the rate calculated in C. If not applicable, enter 0. 2023 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856 For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 5 Line Voter-Approval Tax Rate Worksheet Amount/Rate 36.Rate adjustment for county indigent defense compensation. 25 If not applicable or less than zero, enter 0. A. 2023 indigent defense compensation expenditures. Enter the amount paid by a county to provide appointed counsel for indigent individuals and fund the operations of a public defender’s office under Article 26.044, Code of Criminal Procedure for the period beginning on July 1, 2022 and ending on June 30, 2023, less any state grants received by the county for the same purpose.......................... $ _____________ B. 2022 indigent defense compensation expenditures. Enter the amount paid by a county to provide appointed counsel for indigent individuals and fund the operations of a public defender’s office under Article 26.044, Code of Criminal Procedure for the period beginning on July 1, 2021 and ending on June 30, 2022, less any state grants received by the county for the same purpose.......................... $ _____________ C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100 D. Multiply B by 0.05 and divide by Line 32 and multiply by $100............................................ $ __________/$100 E. Enter the lesser of C and D. If not applicable, enter 0.$ __________/$100 37.Rate adjustment for county hospital expenditures. 26 If not applicable or less than zero, enter 0. A. 2023 eligible county hospital expenditures. Enter the amount paid by the county or municipality to maintain and operate an eligible county hospital for the period beginning on July 1, 2022 and ending on June 30, 2023. .............................................................................. $ _____________ B. 2022 eligible county hospital expenditures. Enter the amount paid by the county or municipality to maintain and operate an eligible county hospital for the period beginning on July 1, 2021 and ending on June 30, 2022. .............................................................................. $ _____________ C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100 D. Multiply B by 0.08 and divide by Line 32 and multiply by $100............................................ $ __________/$100 E. Enter the lesser of C and D, if applicable. If not applicable, enter 0.$ __________/$100 38.Rate adjustment for defunding municipality. This adjustment only applies to a municipality that is considered to be a defunding municipal- ity for the current tax year under Chapter 109, Local Government Code. Chapter 109, Local Government Code only applies to municipalities with a population of more than 250,000 and includes a written determination by the Office of the Governor. See Tax Code Section 26.0444 for more information. A. Amount appropriated for public safety in 2022. Enter the amount of money appropriated for public safety in the budget adopted by the municipality for the preceding fiscal year . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________ B. Expenditures for public safety in 2022. Enter the amount of money spent by the municipality for public safety during the preceding fiscal year .................................................................. $ _____________ C. Subtract B from A and divide by Line 32 and multiply by $100 ........................................... $ __________/$100 D. Enter the rate calculated in C. If not applicable, enter 0.$ __________/$100 39.Adjusted 2023 NNR M&O rate. Add Lines 33, 34D, 35D, 36E, and 37E. Subtract Line 38D.$ __________/$100 40.Adjustment for 2022 sales tax specifically to reduce property taxes. Cities, counties and hospital districts that collected and spent addi- tional sales tax on M&O expenses in 2022 should complete this line. These entities will deduct the sales tax gain rate for 2023 in Section 3. Other taxing units, enter zero. A. Enter the amount of additional sales tax collected and spent on M&O expenses in 2022, if any. Counties must exclude any amount that was spent for economic development grants from the amount of sales tax spent ...................................................................................... $ _____________ B. Divide Line 40A by Line 32 and multiply by $100 ........................................................ $ __________/$100 C. Add Line 40B to Line 39.$ __________/$100 41.2023 voter-approval M&O rate. Enter the rate as calculated by the appropriate scenario below. Special Taxing Unit. If the taxing unit qualifies as a special taxing unit, multiply Line 40C by 1.08. - or - Other Taxing Unit. If the taxing unit does not qualify as a special taxing unit, multiply Line 40C by 1.035. $ __________/$100 25 Tex. Tax Code §26.0442 26 Tex. Tax Code §26.0443 Line Voter-Approval Tax Rate Worksheet Amount/Rate D41. $ __________/$100 42. $ _____________ 43.$ _____________ 44.$ _____________ 45. ____________% ____________% ____________% ____________% ____________% 46.$ _____________ 47.$ _____________ 48.$ __________/$100 49.$ __________/$100 D49. $ __________/$100 27 Tex. Tax Code § 26.042(a) 28 Tex. Tax Code § 26.012(7) 29 Tex. Tax Code § 26.012(10) and 26.04(b) 30 Tex. Tax Code § 26.04(b) 31 Tex. Tax Code §§ 26.04(h), (h-1) and (h-2) For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 6 Disaster Line 41 (D41): 2023 voter-approval M&O rate for taxing unit affected by disaster declaration. If the taxing unit is located in an area declared a disaster area and at least one person is granted an exemption under Tax Code Section 11.35 for property located in the taxing unit, the governing body may direct the person calculating the voter-approval tax rate to calculate in the manner provided for a special taxing unit. The taxing unit shall continue to calculate the voter-approval tax rate in this manner until the earlier of 1)the first year in which total taxable value on the certified appraisal roll exceeds the total taxable value of the tax year in which the disaster occurred, or 2)the third tax year after the tax year in which the disaster occurred If the taxing unit qualifies under this scenario, multiply Line 40C by 1.08. 27 If the taxing unit does not qualify, do not complete Disaster Line 41 (Line D41). Adjusted 2023 debt. Subtract Line 43 from Line 42E. Disaster Line 49 (D49): 2023 voter-approval tax rate for taxing unit affected by disaster declaration. Complete this line if the taxing unit calculated the voter-approval tax rate in the manner provided for a special taxing unit on Line D41. Add Line D41 and 48. Total 2023 debt to be paid with property taxes and additional sales tax revenue. Debt means the interest and principal that will be paid on debts that: (1) are paid by property taxes, (2) are secured by property taxes, (3) are scheduled for payment over a period longer than one year, and (4) are not classified in the taxing unit’s budget as M&O expenses. A.Debt also includes contractual payments to other taxing units that have incurred debts on behalf of this taxing unit, if those debts meet the four conditions above. Include only amounts that will be paid from property tax revenue. Do not include appraisal district budget payments. If the governing body of a taxing unit authorized or agreed to authorize a bond, warrant, certificate of obligation, or other evidence of indebtedness on or after Sept. 1, 2022, verify if it meets the amended definition of debt before including it here. 28 Enter debt amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________ B. Subtract unencumbered fund amount used to reduce total debt. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . – $ _____________ C. Subtract certified amount spent from sales tax to reduce debt (enter zero if none) . . . . . . . . . . . . . . . . . . . . – $ _____________ D. Subtract amount paid from other resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . – $ _____________ E.Adjusted debt. Subtract B, C and D from A. Certified 2022 excess debt collections. Enter the amount certified by the collector. 29 2023 anticipated collection rate. A.Enter the 2023 anticipated collection rate certified by the collector. 30 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B.Enter the 2022 actual collection rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.Enter the 2021 actual collection rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D.Enter the 2020 actual collection rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E.If the anticipated collection rate in A is lower than actual collection rates in B, C and D, enter the lowest collection rate from B, C and D. If the anticipated rate in A is higher than at least one of the rates in the prior three years, enter the rate from A. Note that the rate can be greater than 100%. 31 2023 debt adjusted for collections. Divide Line 44 by Line 45E. 2023 total taxable value. Enter the amount on Line 21 of the No-New-Revenue Tax Rate Worksheet. 2023 debt rate. Divide Line 46 by Line 47 and multiply by $100. 2023 voter-approval tax rate. Add Lines 41 and 48. Line Voter-Approval Tax Rate Worksheet Amount/Rate 50. $ __________/$100 Line Additional Sales and Use Tax Worksheet Amount/Rate 51. $ _____________ 52. $ _____________ 53.$ _____________ 54.Sales tax adjustment rate. Divide Line 52 by Line 53 and multiply by $100.$ __________/$100 55.$ __________/$100 56. $ __________/$100 57. $ __________/$100 58.$ __________/$100 Line Voter-Approval Rate Adjustment for Pollution Control Requirements Worksheet Amount/Rate 59.Certified expenses from the Texas Commission on Environmental Quality (TCEQ). Enter the amount certified in the determination letter from TCEQ. 37 The taxing unit shall provide its tax assessor-collector with a copy of the letter. 38 $ _____________ 60.$ _____________ 61.Additional rate for pollution control. Divide Line 59 by Line 60 and multiply by $100.$ __________/$100 62. $ __________/$100 SECTION 3: NNR Tax Rate and Voter-Approval Tax Rate Adjustments for Additional Sales Tax to Reduce Property Taxes Cities, counties and hospital districts may levy a sales tax specifically to reduce property taxes. Local voters by election must approve imposing or abolishing the additional sales tax. If approved, the taxing unit must reduce its NNR and voter-approval tax rates to offset the expected sales tax revenue. This section should only be completed by a county, city or hospital district that is required to adjust its NNR tax rate and/or voter-approval tax rate because it adopted the additional sales tax. SECTION 4: Voter-Approval Tax Rate Adjustment for Pollution Control A taxing unit may raise its rate for M&O funds used to pay for a facility, device or method for the control of air, water or land pollution. This includes any land, structure, building, installation, excavation, machinery, equipment or device that is used, constructed, acquired or installed wholly or partly to meet or exceed pollution control requirements. The taxing unit’s expenses are those necessary to meet the requirements of a permit issued by the Texas Commission on Environmental Quality (TCEQ). The taxing unit must provide the tax assessor with a copy of the TCEQ letter of determination that states the portion of the cost of the installation for pollution control. This section should only be completed by a taxing unit that uses M&O funds to pay for a facility, device or method for the control of air, water or land pollution. 32 Tex. Tax Code § 26.041(d) 33 Tex. Tax Code § 26.041(i) 34 Tex. Tax Code § 26.041(d) 35 Tex. Tax Code § 26.04(c) 36 Tex. Tax Code § 26.04(c) 37 Tex. Tax Code § 26.045(d) 38 Tex. Tax Code § 26.045(i) For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 7 COUNTIES ONLY. Add together the voter-approval tax rates for each type of tax the county levies. The total is the 2023 county voter-approval tax rate. 2023 voter-approval tax rate, unadjusted for sales tax.36 Enter the rate from Line 49, Line D49 (disaster) or Line 50 (counties) as applicable, of the Voter-Approval Tax Rate Worksheet. Taxable Sales. For taxing units that adopted the sales tax in November 2022 or May 2023, enter the Comptroller’s estimate of taxable sales for the previous four quarters. 32 Estimates of taxable sales may be obtained through the Comptroller’s Allocation Historical Summary webpage. Taxing units that adopted the sales tax before November 2022, enter 0. Estimated sales tax revenue. Counties exclude any amount that is or will be spent for economic development grants from the amount of esti- mated sales tax revenue. 33 Taxing units that adopted the sales tax in November 2022 or in May 2023. Multiply the amount on Line 51 by the sales tax rate (.01, .005 or .0025, as applicable) and multiply the result by .95. 34 - or - Taxing units that adopted the sales tax before November 2022. Enter the sales tax revenue for the previous four quarters. Do not multiply by .95. 2023 total taxable value. Enter the amount from Line 21 of the No-New-Revenue Tax Rate Worksheet. 2023 NNR tax rate, unadjusted for sales tax.35 Enter the rate from Line 26 or 27, as applicable, on the No-New-Revenue Tax Rate Worksheet. 2023 NNR tax rate, adjusted for sales tax. Taxing units that adopted the sales tax in November 2022 or in May 2023. Subtract Line 54 from Line 55. Skip to Line 57 if you adopted the additional sales tax before November 2022. 2023 voter-approval tax rate, adjusted for sales tax. Subtract Line 54 from Line 57. 2023 total taxable value. Enter the amount from Line 21 of the No-New-Revenue Tax Rate Worksheet. 2023 voter-approval tax rate, adjusted for pollution control. Add Line 61 to one of the following lines (as applicable): Line 49, Line D49 (disaster), Line 50 (counties) or Line 58 (taxing units with the additional sales tax). 2023 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856 For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 8 SECTION 5: Voter-Approval Tax Rate Adjustment for Unused Increment Rate The unused increment rate is the rate equal to the difference between the adopted tax rate and voter-approval tax rate adjusted to remove the unused increment rate for the prior three years. 39 In a year where a taxing unit adopts a rate by applying any portion of the unused increment rate, the portion of the unused increment rate must be backed out of the calculation for that year. The difference between the adopted tax rate and adjusted voter-approval tax rate is considered zero in the following scenarios: • a tax year before 2020; 40 • a tax year in which the municipality is a defunding municipality, as defined by Tax Code Section 26.0501(a); 41 or • after Jan. 1, 2022, a tax year in which the comptroller determines that the county implemented a budget reduction or reallocation described by Local Government Code Section 120.002(a) without the required voter approval. 42 Individual components can be negative, but the overall rate would be the greater of zero or the calculated rate. This section should only be completed by a taxing unit that does not meet the definition of a special taxing unit. 43 Line Unused Increment Rate Worksheet Amount/Rate 63.Year 3 component. Subtract the 2022 actual tax rate and the 2022 unused increment rate from the 2022 voter-approval tax rate. A. Voter-approval tax rate ................................................................................ $ __________/$100 As applicable: Line 49, Line 50 (counties), Line 58 (taxing units with the additional sales tax) or Line 62 (taxing units with pollution control B. Unused increment rate (Line 66). ....................................................................... $ __________/$100 C. Subtract B from A . .................................................................................... $ __________/$100 D. Adopted Tax Rate. ..................................................................................... $ __________/$100 E. Subtract D from C...................................................................................... $ __________/$100 64.Year 2 component. Subtract the 2021 actual tax rate and the 2021 unused increment rate from the 2021 voter-approval tax rate. A. Voter-approval tax rate ................................................................................ $ __________/$100 As applicable: Line 49, Line 50 (counties), Line 58 (taxing units with the additional sales tax) or Line 62 (taxing units with pollution control B. Unused increment rate (Line 66). ....................................................................... $ __________/$100 C. Subtract B from A . .................................................................................... $ __________/$100 D. Adopted Tax Rate. ..................................................................................... $ __________/$100 E. Subtract D from C...................................................................................... $ __________/$100 65.Year 1 component. Subtract the 2020 actual tax rate and the 2020 unused increment rate from the 2020 voter-approval tax rate. A. Voter-approval tax rate ................................................................................ $ __________/$100 As applicable: Line 47, Line 50 (counties), Line 56 (taxing units with the additional sales tax) or Line 60 (taxing units with pollution control B. Unused increment rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ __________/$100 C. Subtract B from A . .................................................................................... $ __________/$100 D. Adopted Tax Rate. ..................................................................................... $ __________/$100 E. Subtract D from C...................................................................................... $ __________/$100 66.2023 unused increment rate. Add Lines 63E, 64E and 65E.$ __________/$100 67.Total 2023 voter-approval tax rate, including the unused increment rate. Add Line 66 to one of the following lines (as applicable): Line 49, Line D49 (disaster), Line 50 (counties), Line 58 (taxing units with the additional sales tax) or Line 62 (taxing units with pollution control).$ __________/$100 39 Tex. Tax Code §26.013(a) 40 Tex. Tax Code §26.013(c) 41 Tex. Tax Code §§26.0501(a) and (c) 42 Tex. Local Gov’t Code §120.007(d), effective Jan. 1, 2022 43 Tex. Tax Code §26.063(a)(1) 44 Tex. Tax Code §26.012(8-a) 45 Tex. Tax Code §26.063(a)(1) 2023 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856 For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 9 SECTION 6: De Minimis Rate The de minimis rate is the rate equal to the sum of the no-new-revenue maintenance and operations rate, the rate that will raise $500,000, and the current debt rate for a taxing unit. 44 This section should only be completed by a taxing unit that is a municipality of less than 30,000 or a taxing unit that does not meet the definition of a special taxing unit. 45 Line De Minimis Rate Worksheet Amount/Rate 68.Adjusted 2023 NNR M&O tax rate. Enter the rate from Line 39 of the Voter-Approval Tax Rate Worksheet $ __________/$100 69.2023 total taxable value. Enter the amount on Line 21 of the No-New-Revenue Tax Rate Worksheet.$ _____________ 70.Rate necessary to impose $500,000 in taxes. Divide $500,000 by Line 69 and multiply by $100.$ __________/$100 71.2023 debt rate. Enter the rate from Line 48 of the Voter-Approval Tax Rate Worksheet.$ __________/$100 72.De minimis rate. Add Lines 68, 70 and 71.$ __________/$100 SECTION 7: Voter-Approval Tax Rate Adjustment for Emergency Revenue Rate In the tax year after the end of the disaster calculation time period detailed in Tax Code Section 26.042(a), a taxing unit that calculated its voter-approval tax rate in the manner provided for a special taxing unit due to a disaster must calculate its emergency revenue rate and reduce its voter-approval tax rate for that year.46 Similarly, if a taxing unit adopted a tax rate that exceeded its voter-approval tax rate, calculated normally, without holding an election to respond to a disaster, as allowed by Tax Code Section 26.042(d), in the prior year, it must also reduce its voter-approval tax rate for the current tax year. 47 This section will apply to a taxing unit other than a special taxing unit that: • directed the designated officer or employee to calculate the voter-approval tax rate of the taxing unit in the manner provided for a special taxing unit in the prior year; and • the current year is the first tax year in which the total taxable value of property taxable by the taxing unit as shown on the appraisal roll for the taxing unit submitted by the assessor for the taxing unit to the governing body exceeds the total taxable value of property taxable by the taxing unit on January 1 of the tax year in which the disaster occurred or the disaster occurred four years ago. This section will apply to a taxing unit in a disaster area that adopted a tax rate greater than its voter-approval tax rate without holding an election in the prior year. Note: This section does not apply if a taxing unit is continuing to calculate its voter-approval tax rate in the manner provided for a special taxing unit because it is still within the disaster calculation time period detailed in Tax Code Section 26.042(a) because it has not met the conditions in Tax Code Section 26.042(a)(1) or (2). Line Emergency Revenue Rate Worksheet Amount/Rate 73.2022 adopted tax rate. Enter the rate in Line 4 of the No-New-Revenue Tax Rate Worksheet.$ __________/$100 74.Adjusted 2022 voter-approval tax rate. Use the taxing unit’s Tax Rate Calculation Worksheets from the prior year(s) to complete this line. If a disaster occurred in 2022 and the taxing unit calculated its 2022 voter-approval tax rate using a multiplier of 1.08 on Disaster Line 41 (D41) of the 2022 worksheet due to a disaster, complete the applicable sections or lines of Form 50-856-a, Adjusted Voter-Approval Tax Rate for Taxing Units in Disaster Area Calculation Worksheet. - or - If a disaster occurred prior to 2022 for which the taxing unit continued to calculate its voter-approval tax rate using a multiplier of 1.08 on Disaster Line 41 (D41) in 2022, complete the separate Adjusted Voter-Approval Tax Rate for Taxing Units in Disaster Area Calculation Worksheet to recalculate the voter-approval tax rate the taxing unit would have calculated in 2022 if it had generated revenue based on an adopted tax rate using a multiplier of 1.035 in the year(s) following the disaster. 48 Enter the final adjusted 2022 voter-approval tax rate from the worksheet. - or - If the taxing unit adopted a tax rate above the 2022 voter-approval tax rate without calculating a disaster tax rate or holding an election due to a disaster, no recalculation is necessary. Enter the voter-approval tax rate from the prior year’s worksheet. $ __________/$100 75.Increase in 2022 tax rate due to disaster. Subtract Line 74 from Line 73.$ __________/$100 76.Adjusted 2022 taxable value. Enter the amount in Line 14 of the No-New-Revenue Tax Rate Worksheet.$ _____________ 77.Emergency revenue. Multiply Line 75 by Line 76 and divide by $100.$ _____________ 78.Adjusted 2023 taxable value. Enter the amount in Line 25 of the No-New-Revenue Tax Rate Worksheet.$ _____________ 79.Emergency revenue rate. Divide Line 77 by Line 78 and multiply by $100. 49 $ __________/$100 46 Tex. Tax Code §26.042(b) 47 Tex. Tax Code §26.042(f) 48 Tex. Tax Code §26.042(c) 49 Tex. Tax Code §26.042(b) 2023 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856 For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 10 Line Emergency Revenue Rate Worksheet Amount/Rate 80.2023 voter-approval tax rate, adjusted for emergency revenue. Subtract Line 79 from one of the following lines (as applicable): Line 49, Line D49 (disaster), Line 50 (counties), Line 58 (taxing units with the additional sales tax), Line 62 (taxing units with pollution control) or Line 67 (taxing units with the unused increment rate).$ __________/$100 SECTION 8: Total Tax Rate Indicate the applicable total tax rates as calculated above. No-new-revenue tax rate. ................................................................................................................ $ __________/$100 As applicable, enter the 2023 NNR tax rate from: Line 26, Line 27 (counties), or Line 56 (adjusted for sales tax). Indicate the line number used: ______ Voter-approval tax rate ................................................................................................................... $ __________/$100 As applicable, enter the 2023 voter-approval tax rate from: Line 49, Line D49 (disaster), Line 50 (counties), Line 58 (adjusted for sales tax), Line 62 (adjusted for pollution control), Line 67 (adjusted for unused increment), or Line 80 (adjusted for emergency revenue). Indicate the line number used: ______ De minimis rate........................................................................................................................... $ __________/$100 If applicable, enter the 2022 de minimis rate from Line 72. SECTION 9: Taxing Unit Representative Name and Signature Enter the name of the person preparing the tax rate as authorized by the governing body of the taxing unit. By signing below, you certify that you are the designated officer or employee of the taxing unit and have accurately calculated the tax rates using values that are the same as the values shown in the taxing unit’s certified appraisal roll or certified estimate of taxable value, in accordance with requirements in the Tax Code. 50 ____________________________________________________________ Printed Name of Taxing Unit Representative ____________________________________________________________ ________________________________________ Taxing Unit Representative Date 50 Tex. Tax Code §§26.04(c-2) and (d-2) TAX RATE DISCUSSION 2023 Property Values 2022 Taxable Value $4,889,011,389 2023 Equivalent Taxable Value $5,326,877,888 2023 New Taxable Development +$113,763,340 2023 Adjusted Taxable Value $5,440,641,228 Difference Between Adjusted Taxable Values $551,629,839 2 DVHS Update 3 DVHS​2020 2021 2022 2023 Total Exempt​$436,800,000​$550,500,000​$694,200,000​$834,200,000​ Increase %​22.0%​26.0%​26.1%​20.2%​ Increase $​$78,800,000​$113,700,000​$143,700,000​$140,000,000​ Tax Rate w/o DVHS​$0.4548 $0.4428​$0.4234​$0.4126 •19% of Homesteads have a DVHS Exemption for 2023 •51% of Homesteads have some sort of DV Exemption for 2023 TAX RATE DEFINITIONS No New Revenue The tax rate which will generate the same revenue for the city from property on the previous year’s tax roll. Voter Approval Rate The rate if exceeded triggers an automatic election on the tax rate. Current The rate currently adopted by the City. Proposed Tax Rate The maximum rate set at which the final adopted rate cannot exceed. 4 TAX RATE Current $0.4950 No New Revenue $0.4554 Voter Approval $0.4872 Voter Approval – Unused Increment $0.0000 Proposed Tax Rate $0.4872 $0.01 is equal to $544,000 revenue or $32.46 on the average home Proposed Budget Assumes This Rate 5 TARGET TAX RATE TAX RATE CURRENT PROPOSED TAX RATE M&O $0.3470 $0.3324 For day-to -day operations I&S $0.1480 $0.1548 To pay the City’s debt TOTAL $0.4950 $0.4872 6 FY 2023-24 City Tax Rate Tax Rate Name Tax Rate per $100 Est. Tax Bill Bill Increase % Increase No New Revenue $0.4554 $1,478.22 ---- Voter Approval $0.4872 $1,582.00 $103.78 7.0% Proposed $0.4872 $1,582.00 $103.78 7.0% Current $0.4950 $1,606.89 $128.67 8.7% School Tax Bill Change -$850.00 7 •$103.79 is about $8.65 on the monthly escrow •Tax bills are based on average taxable value of homes for 2023 of $324,600 •Estimated Tax Bills and Bill Increases are annual amounts 0.3345 0.259 0.259 0.2842 0.2993 0.2993 0.2993 0.301 0.3164 0.3159 0.3168 0.3248 0.3497 0.3496 0.347 0.3517 0.347 0.3325 0.0000 0.0500 0.1000 0.1500 0.2000 0.2500 0.3000 0.3500 0.4000 Historic Tax Rates – M&O 8 Historic Tax Rates – I&S 0.0972 0.15 0.15 0.15 0.15 0.185 0.2006 0.1964 0.181 0.1752 0.1743 0.1662 0.1649 0.165 0.1651 0.1604 0.148 0.1548 0.0000 0.0500 0.1000 0.1500 0.2000 0.2500 9 Historic Tax Rates – Total 10 M&O 0.3345 M&O 0.259 M&O 0.259 M&O 0.2842 M&O 0.2993 M&O 0.2993 M&O 0.2993 M&O 0.301 M&O 0.3164 M&O 0.3159 M&O 0.3168 M&O 0.3248 M&O 0.3497 M&O 0.3496 M&O 0.347 M&O 0.3517 M&O 0.347 M&O 0.3325 I&S 0.0972 I&S 0.15 I&S 0.15 I&S 0.15 I&S 0.15 I&S 0.185 I&S 0.2006 I&S 0.1964 I&S 0.181 I&S 0.1752 I&S 0.1743 I&S 0.1662 I&S 0.1649 I&S 0.165 I&S 0.1651 I&S 0.1604 I&S 0.148 I&S 0.1548 0.0000 0.1000 0.2000 0.3000 0.4000 0.5000 0.6000 Agenda No. 19.   CITY COUNCIL MEMORANDUM    City Council Meeting:August 15, 2023 Department:City Secretary Subject:Guadalupe Appraisal District Information-Nominations and Voting Process - Guadalupe Appraisal District sent the process and timeline for nominating candidates for the GAD Board of Directors. Please see attached brief description and the calendar of dates in which action is needed. (S.Williams/S.Edmondson) Attachments GAD timeline  Information GAD  August 15, 2023- Notification from the Guadalupe Appraisal District Board of Directors. Per S 6.03 (b.) of the Texas Tax Code, the terms of all members of the Guadalupe Appraisal District Board of Directors will expire on December 31, 2023. The Guadalupe Appraisal District has sent notification to the City of Schertz as a taxing unit entitled to participate in the nomination and voting process for the directors to serve the next two-year term. Following is a brief timeline of this process: The chief appraiser delivers notice of election and voting entitlement to the taxing units. Each taxing unit may nominate by resolution one candidate for each directorship to be filled (5 directorships are to be filled). Nominations by way of resolution must be submitted to the chief appraiser no later than October 15 2023. The chief appraiser will then prepare and deliver a ballot of all nominees to each taxing unit before October 30, 2023. The governing body of each taxing unit must determine their vote by resolution and submit it to the chief appraiser before December 15, 2023 The chief appraiser will tabulate the votes, declare the winners, and submit the results to the governing body of each taxing unit before December 31, 2023. _____________________________________________________________________________________ The list of the important dates where Council action will be needed to participate in this process: Please submit your nominations for the 5 directorship positions to the City Secretary no later than Wednesday, October 4, 2023. City Council Meeting on October 10, 2023-Approve resolution 23-R-XX with nominations (if any) October 15, 2023-Nominations for GAD Board of Directors are due by resolution. Council Meeting on December 5, 2023-Approve resolution 23-R-XX to determine their vote for Guadalupe Appraisal District Board of Directors. December 15, 2023-City Council’s ballot nominations for the Guadalupe Appraisal District Board of Directors are due by resolution.