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8-24-23 MinutesPage 1 of 3 SCHERTZ HISTORICAL PRESERVATION COMMITTEE THURSDAY, AUGUST 24, 2023 6:00 PM MEETING MINUTES Committee Members in Attendance: Christopher Hormel Maggie Titterington Dr. Miguel Vazquez Tricia Whitman Committee Members Absent: Becki Babcock Roz Wise Guest in Attendance: Michael Armstrong City Representatives in Attendance: Brian James Cyndi Simmons CALL TO ORDER Meeting called to order at 6:00 PM by Chairperson Miguel Vazquez. INTRODUCTION OF GUESTS • Michael Armstrong bought 800 Roy Richard Drive approximately three years ago and is renovating it to reopen as Schertz Creek Beer Garden. He used to live in Greenshire and drove by this property every day and loved it. He loves the nostalgia of the building and the way it looked, so when it became available, he bought it with the intent of keeping it as historical as possible. Dean Weirtz would come by quite often to check on the progress and speak with him about having the property designated as a Schertz historical landmark. Discussion on the history of the property (see attached). Maggie Titterington asked if we approve the historical designation if he would be eligible to receive a grant up to $20,000 for work that hasn’t been done yet and yes, he would be eligible. Brian James affirmed that to move forward in a timely manner, we should call a special meeting next week to approve the recommendation for the grant. Action Item: Michael Armstrong will complete the grant application and turn it in either tomorrow or Monday so we may have a special called meeting next week to approve the grant request and forward to Council at the September 5 meeting. Michael Armstrong advised he will be spending over $50,000 in the coming weeks and Chris Hormel reiterated that the grant is not retroactive, so the grant would need to be approved before completing the work. Maggie Titterington motioned and Chris Hormel seconded to approve the property at 800 Roy Richard Drive as a Schertz Historical Landmark. Motion passed unanimously. Tricia Whitman remarked that it is important to confirm and notate the relationship to the original Castro Colony because it is historical. Page 2 of 3 DISCUSSION AND/OR ACTION ITEMS 1. Minutes – Consideration and/or action regarding the approval of the minutes of the regular meeting of July 27, 2023. • Miguel Vazquez corrections: o Page 1, last line “prerogative” spelled incorrectly (upon reviewing, this word is spelled correctly and will not be changed) o Page 2, end of first line, remove the following sentence -- “But this limbo is absolute crap.” o Page 7, last paragraph, change from “approve the bylaws are presented” to “approve the bylaws as presented”. • Chris Hormel motioned and Maggie Titterington seconded to approve the minutes with corrections. Motion passed unanimously. OLD BUSINESS 2. Progress on IT Request (Miguel Vazquez/All) Brian James reported that if anyone needs an Office 365 account, the SHPC’s funds can cover the cost. Then each person can decide if they want a separate email for just SHPC business. We can have a generic email on the website for requests that come to the board that we can forward to the committee members. After further discussion, Brian James clarified that the proposal would for IT to set up a Dropbox™ where all information can be stored, including the disks and thumb drives from Dean Weirtz. Chris Hormel will provide the 2TB drive with the information he’s received from Dean for IT to put into the Dropbox™. Chris Hormel estimates it will take another three weeks to complete the download of the information from the disks and thumb drives. 3. Complete Landmark Narrative for SCHS by Next Meeting (Miguel Vazquez/All) Cyndi Simmons reported that she contacted Texas Trophies on the plaque. She measured the marker at the hospital and it is 18” x 18” (not including the rounded space for the City of Schertz seal) and it cost between $900 and $1,500. Chris Hormel also reported that there is a picture of all the markers on one of the flash drives. Miguel Vazquez still needs to coordinate the placement of the plaque with the school. 4. Volunteer Recognition Banquet Attended by Miguel Vazquez, Chris Hormel, and Roz Wise on August 8, 2023 (Miguel Vazquez) Cyndi Simmons brought gift bags for those who couldn’t attend. 5. New Member Interview/Confirmation Sequence (Miguel Vazquez) Confirmation of New Member Interview Process: 1. Prospective Committee member turns in application to City Secretary. If application is turned in to a Committee Member, they should forward it to the City Secretary. 2. City Secretary sends application to Committee Chairperson to set interview with Subcommittee. 3. Subcommittee completes interview and, if recommended, forwards to Committee for approval at next meeting. 4. Once approved by the Committee, Chairperson forwards recommendation to City Secretary. Page 3 of 3 5. City Secretary places approval recommendation on City Council agenda for appointment. NEW BUSINESS Requests and Announcements • Miguel Vazquez announced that Barbara Hall has turned in her resignation. Cyndi Simmons will provide Sheila Edmondson with the minutes from the 6-22-23 meeting approving the removal of Patrick Holmes as a member. Update: Brian James provided this information to Sheila on Friday, 8-25-23. Subcommittee Reports 6. Policies and Procedures (Chris Hormel) Chris Hormel passed out a copy of the Bylaws that were approved to be ratified by City Council at an upcoming meeting. He will have the Policies and Procedures completed by October or November. He would like to have feedback as he works through them. He will send out the draft for comments/suggestions/corrections. Please review and respond so that when they get brought before the committee at a meeting they can be voted on. 7. Publications (Chris Hormel) • Transfer of documents from Dean Weirtz. Covered in agenda item #2. Chris Hormel commended Dean Weirtz for the work he’s done and would like to see him recognized with a presentation at City Council. Cyndi Simmons will look into a recognition plaque. Maggie Titterington also suggested using a piece of wood from a historical location. 8. Landmark/Historical Properties/Cemeteries • New activity at 800 Roy Richard Drive – Former Robert and Alma Kopplin Dietz farmstead (Maggie Titterington). This was covered in Introduction of Guests. • Booth at Schertz-Cibolo Cemetery Texas Historical Marker Unveiling, Saturday, November 18 from 9:00 AM to 3:00 PM at Mikulski Hall. Begin assembling items for sale and display. (Miguel Vazquez). Cyndi Simmons will send out the brochure again for review by the committee. REQUESTS AND ANNOUNCEMENTS • Maggie Titterington suggested the review of Financials be added to each agenda. • Chris Hormel suggested a “meet and greet” with the Library to introduce ourselves. Miguel Vazquez will reach out to the Library Board Chairperson to discuss attending one of their meetings. ADJOURNMENT • Next meeting scheduled for Thursday, September 28, 2023 at 6:00 PM. Maggie Titterington motioned and Chris Hormel seconded to adjourn the meeting. Motion passed unanimously. Meeting adjourned at 7:07 PM by Miguel Vazquez, Chairperson.