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11-26-2007 Minutes Schertz Parks and Recreation Board Schertz, Texas 78154 November 26, 2007 6:00 p.m. Attending: Board Members Glenn Berquist, Vice Chairman Aundra Davis Mustapha Debboun Sally Macias Staff Members Gail Douglas, Community Services Director George Logan, Parks & Recreation Director Sandy Bryant, Administrative Assistant City Council Liaison Jim Fowler Members Absent Richard Coon, Chairman Reginna Agee Jeffrey Siebert Fae Simmons Wendy Swan Others Present Bob Brockman John Mueller Ray Mueller 1. CALL TO ORDER Vice Chairman Glenn Berquist called the meeting to order at 6:30pm when a quorum was reached. 2. CITIZENS TO BE HEARD Mr. John Mueller asked about the duck pond. Mr. George Logan said they hope to have a duck pond in the Federal Emergency Management Agency (FEMA) ditch. Mr. Mueller also wanted to know whom he should contact about the parking lot for the new Chamber of Commerce building location. Ms. Gail Douglas said he would need to contact the planning department. 3. APPROVAL OF OCTOBER 29,2007 MINUTES Ms. Aundra Davis made a motion to approve the October 29, 2007 minutes. Mr. Mustapha Debboun seconded the motion. The vote to approve the October 29, 2007 minutes was unanimous. 4. DISCUSSION ON FUTURE TRAIL CORRIDORS AND EXISTING TRAIL MAINTENANCE POLICIES AND PROCEDURES Mr. Logan informed the board that the parks department was now fully staffed and the trails will be reviewed for maintenance at least monthly. The Saturday crew will be responsible for doing the review. Mr. Logan reviewed the corridor map from the Master Plan and briefed the board on the details of future trails. Mr. Logan stated he wanted to be proactive in pursuing easement rights and getting trails built, because this was the number one item on the survey in our Master Plan. Mr. Jim Fowler asked about a possible trail along 3009. Mr. Logan said the possibility exists for trails along Dietz Creek or along power line right-of-ways. 5. DISCUSSION AND UPDATE ON PARKLAND DEDICATION Mr. Logan informed the board that they met with Mr. Thomas Rhodes from the Mitchell Planning Group and Ms. Misty Nichols of the City of Schertz Planning Department and discussed the current Unified Development Code (UDC) as it applied to Parkland Dedication. Ms. Douglas presented the board with a comparison analysis of surrounding cities, current Parkland Dedication rates and the new proposed rates for the City of Schertz. The proposed City of Schertz rate is: land dedication requirement would be 1 acre per 100 dwelling units; fee-in-lieu of dedication requirement would be $350.00 per dwelling unit; and park development fee would be $650.00 per dwelling unit. Mr. Logan says the bottom line is: does the board want to take the proposed rates forward. He stated once the parks board recommends approval of the proposal, he will then take it to the Planning and Zoning Commission and after their approval he will present it to the City Council for final approval. Mr. Debboun made a motion to approve the proposed rates. Ms. Davis seconded the motion. The vote to recommend approval of the proposed rates was unanimous. 6. DISCUSSION AND POSSIBLE ACTION ON BOARD COMMITTEES The board agreed to leave all committees the same for now and if anyone wanted to join or resign from a current committee they would notify Ms. Sandy Bryant. Mr. Logan recommended the committees meet prior to the January meeting and report back to the board at that time if they have anything to report. He said he or Ms. Douglas would be happy to meet with any of the committees at anytime. No action was taken on this item. 7. DISCUSSION AND POSSIBLE ACTION ON SCHERTZ FOUNDATION Mr. Logan informed the board the Steve Simonson foundation is being dissolved and it has been recommended that we change it to the Schertz Parks and Recreation Foundation. Mr. Logan met with the foundation and they would like the foundation's mission to be: (l)acquire, protect and enhance land for parks, trails and open spaces; (2)approve, enhance and expand sports fields and facilities; (3)provide an effective plan for giving program; and (4) build a strong foundation capable of realizing the mission of the foundation. Ms. Davis asked if there are down sides to joining the foundation. Mr. Logan said he couldn't see any. Ms. Davis asked if we needed to approve all of the matters pertaining to the foundation or only to recommend the approval of the parks foundation. Ms. Douglas said she could get back to the board on all the details that all they were asking them to approve tonight was the concept. Mr. Debboun made a motion to approve the Schertz Park and Recreation Foundation. Ms. Macias seconded the motion. The vote to recommend approval of the Schertz Park and Recreation Foundation was unanimous. 8. DISCUSSION AND POSSIBLE ACTION ON LAKEWOOD ACRES Mr. Logan informed the board that the City of Schertz has been approached by Bexar County to work with them on ajoint park project. The County has $400,000 to work on the 175 acre park in Lakewood Acres. The estimated worth of the park is one million dollars. The County is eligible and wishes to approach the state for a matching grant to improve this park. The County would like the City to work with them and co-manage the grant and once the park is completed they would deed the park to the City. The park would have trails and wide open outdoor recreation activities. Mr. Debboun asked why the County would want to turn the park over to the City. Ms. Douglas said because the acreage was located on the edge of Bexar County and would be very difficult for them to maintain but it would provide park space for their county residents to use. Ms. Macias made a motion to approve the proposed rates. Mr. Debboun seconded the motion. The vote to recommend approval of the joint park was unanimous. 9. DISCUSSION AND POSSIBLE ACTION ON EVENT CENTER Mr. Logan presented a proposed plan for building the Event Center in three stages: Phase 1 would include the new Chamber of Commerce building, a road and additional parking; Phase 2 would be additional parking and service road; Phase 3 includes walking trail, pedestrian bridge and additional parking. Ms. Davis made a motion to approve the three phase building of the Event Center. Mr. Debboun seconded the motion. The vote was Ms. Macias, Aye, Ms. Davis, Aye, Mr. Debboun, Aye and Mr. Berquist, Nay. Motion carried. 10. ITEMS BY MEMBERS Ms. Berquist stated he was pleased about the Lakewood Acres Park he hoped they would definitely include kids in it, ball fields and soccer fields would be great. He wasn't sure about Frisbee golf; in all the places he visited he rarely saw the Frisbee golf being used. He asked for a show of hands of anyone present who had ever played Frisbee golf and the majority of the room had played. Mr. Logan said he had been to the Frisbee golf course in Live Oak on a Sunday morning when there was a waiting line to play. Mr. Berquist asked Lakewood Acres Park trails and lighting. Mr. Logan said the plan was for numerous trails. The grant requires that all electricity be underground and the intent is for the park to be closed at night so lighting would be limited in the park. Ms. Macias asked for an update on the Dog Park and Northcliffe Park. Ms. Douglas said there was no news on the Dog Park at this time. Mr. Logan said the playground equipment for Northcliffe Park would be in on Wednesday. Ms. Macias asked about the paint problem. Mr. Logan said it was still peeling so they asked the contractor to go back and treat the areas that were peeling, and requested they take care of the matter within the next ten days. 11. ITEMS BY STAFF Mr. Logan thanked the board for their patience in getting things done and for their advice and consideration. Committees only will meet in December. The next board meeting will be Monday, January 28,2008 at 6pm in the Bob Andrews conference room at City Hall. 12. ADJOURNMENT The meeting was adjourned at 8.20pm. The next meeting of the Schertz Parks and Recreation Board will be Monday, January 28,2008 at 6:00 pm in the Bob Andrews Conference Room in City Hall at 1400 Schertz Parkway, Bldg 1.