Parks 01-28-2008
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Minutes
Schertz Parks and Recreation Board
Schertz, Texas 78154
January 28, 2008
6:00 p.m.
Attending:
Board Members
Richard Coon, Chairman
Reginna Agee
Mustapha Debboun
Sally Macias
Jeffrey Siebert
Floy F. Simmons
Staff Members
George Logan, Parks & Recreation Director
Sandy Bryant, Administrative Assistant
City Council Liaison
Jim Fowler
Members Absent
Aundra Davis
Others Present
Bob Brockman
Ken Greenwald
Johnie McDow
Deedy Wright
1. CALL TO ORDER
Chairman Richard Coon called the meeting to order at 6:05pm.
2. CITIZENS TO BE HEARD
Mr. Bob Brockman informed the board that Crestmark Homes was building a park in Bexar County
that would be located in south Schertz and was being built to the City's specifications. He stated
that he was sure more news about the park would be coming out soon.
Ms. Deedy Wright informed the board that the Guadalupe County Master Gardeners will be
conducting a tree planting seminar at Gutierrez Xeriscape Park in Schertz on Saturday, February
16,2008 starting at 8:00am and all board members are encouraged to attend.
3. ELECTION OF NEW VICE-CHAIRMAN
Chairman Coon recommended the board postpone this item until the February 25, 2008 meeting.
He requested the board secretary email all board members and request nominations or volunteers
for the position and the board will vote on the nominations at the February meeting. The board
agreed to postpone the election of a vice-chairman until the February meeting.
4. APPROVAL OF NOVEMBER 26, 2007 MINUTES
Mr. Mustapha Debboun made a motion to approve the November 26, 2007 minutes. Ms. Reginna
Agee seconded the motion. The vote to approve the November 26, 2007 minutes was unanimous.
5. DISCUSSION AND/OR ACTION ON TEXAS PARKS AND WILDLIFE RESOLUTION
Mr. George Logan informed the board that the Texas Parks and Wildlife department requires the
City Council approve a resolution adopting the parks, recreation, and open space master plan. If the
board approves the resolution it will be submitted to the City Council for their approval and then
sent to Texas Parks and Wildlife department to complete the requirements to be eligible for grants.
Ms. Floy Simmons made a motion to approve the resolution adopting a parks, recreation, and open
space master plan. Mr. Debboun seconded the motion. The vote to approve the resolution adopting
a parks, recreation, and open space master plan was unanimous.
6. DISCUSSION AND/OR ACTION ON THE ROLE OF THE PARKS AND RECREATION
ADVISORY BOARD
Mr. Logan provided the board with a copy of Resolution No. 06-R-02 that created the parks and
recreation advisory board and providing for the purpose, organization, appointment and duties of
the board. He also provided the board with his office memorandum and discussed his view of the
role of the advisory board. The board would like a tour of all the parks. Mr. Logan said he would
check his calendar and set up a couple of dates to take members on a tour.
No action was taken on this item.
7. DISCUSSION AND/OR ACTION ON BUFFALO VALLEY YOUTH ASSOCIATION
(BVY A) PROPOSAL
Mr. Johnie McDow presented the board with a proposal from BVY A to start preliminary
construction on the Schertz Ball Park Phase II. Step 1: engineering and draining work for site
behind the current four fields (estimated costs: $50,000.00 approximate). Step 2: three additional
backstops built and put into place (estimated costs: $50,000.00 approximate). Final steps as funds
are available: add infield dirt and grass, locate and build dugouts & add fences, installation of water
utilities, installation of electrical extensions form existing complex, sprinkler systems, sod and
grass, lights, scoreboards, concrete for walkways and sidewalks, parameter fences, other equipment
for fields as they come along such as bases, bleachers, benches, etc. BVY A proposed the city
contribute approximately $50,000.00 to pay for Step 1. BVY A would use a recent donation of
$35,000.00 from Richards Foundation as well as committing an additional $15,000.00 from
fundraising to complete Step 2.
Mr. Mustapha Debboun made a motion to accept a $50,000.00 donation from BVY A and request
the City provide matching funds to start Phase II of the Schertz Ball Park. Ms. Sally Macias
seconded the motion. The vote to recommend approval of the BVY A proposal was unanimous.
8. DISCUSSION AND UPDATE ON PARKLAND DEDICATION
Mr. Logan briefed the board on the current status of the Parkland Dedication ordinance. The board
approved the rates for Parkland Dedication in November. The item is now awaiting presentation to
City Council for final approval. Mr. Logan stated the parks department would attempt to spend
money collected from Parkland Dedication in the area it was collected. Councilman Fowler
reminded the board that the final decision regarding expenditures would remain with City Council.
Both Councilman Fowler and Mr. Logan wanted to assure the board that their opinions would carry
a lot of weight in all decisions regarding the Parkland Dedication Fund.
9. DISCUSSION AND/OR ACTION ON COMMITTEE REPORTS
Mr. Logan provided the board with a map of the City of Schertz proposed Event Center and Sports
Park. He stated the parks department is looking into the possibility of putting soccer fields in the
Federal Emergency Management Agency (FEMA) ditch behind City Hall.
Ms. Sally Macias presented a proposed 5-year capital improvement plan from the Parkland
Dedication Committee and ask for Mr. Logan's comments on the plan. The committee's plan listed
the current parks projects and suggested funding sources for some of them.
Mr. Logan stated he would coordinate with the City project manager and try to prepare a time line
of where we are and where we are going on all parks projects and present it to the board at the
February meeting.
No action was taken on this item.
10. ITEMS BY MEMBERS
There were no items by members.
11. ITEMS BY STAFF
The next board meeting will be Monday, February 25, 2008 at 6pm in the Bob Andrews conference
room at City Hall.
12. ADJOURNMENT
The meeting was adjourned at 8:10pm.
The next meeting of the Schertz Parks and Recreation Board will be Monday, February 25,2008 at
6:00 pm in the Bob Andrews Conference Room in City Hall at l400 Schertz Parkway, Bldg 1.
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