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06-24-2003 PLANNING AND ZONING MINUTES JUNE 24, 2003 . The Schertz Planning and Zoning Commission convened in Regular Session on June 24, 2003 at 6:30 p.m. at the Community Center, 1400 Schertz Parkway, Schertz, Texas. PLANNING & ZONING COMMISSION David Richmond, Chairman Ernie Evans, Vice-Chairman Joyce Briscoe William Sommers Keith Van Dine Clovis Haddock Gary Wallace Ken Greenwald, ex-officio CITY STAFF Amy Madison, Community Development Misty Nichols, Planning Technician Jonette Ellis, Recording Secretary Leonard Truitt, Building Official COMMISSIONERS ABSENT OTHERS PRESENT Robert Brockman, 4505 Grand Forest David Fluker, 1060 E1bel Road Dalton Wallace, 9505 Johnny Morris Road Bill Marrow, Safesite Storage Rob Stewart, Main Glass & Mirror Barbara Jo Busch, 309 Maske Road Katrina Middleton, 309 Maske Road Armando Martinez, 309 Maske Road . 1. Call to Order/Roll Call Chairman Richmond called the meeting to order at 6:30 p.m. 2. Board of Adjustment Actions: There are no Board of Adjustment actions scheduled for June. 3. Approval of the Minutes: Consider and take action on approval of the Minutes from the March 11, 2003, the March 25, 2003, the May 13, 2003, the May 27, 2003 and the June 10, 2003 Planning and Zoning meetings. Following review, Mr. Sommers moved to approve the minutes of the March 11, 2003 Planning and Zoning meeting. Mr. Haddock seconded the motion. Motion carried. Vote unanimous. Mr. Sommers moved to approve the minutes of the March 25, 2003 Planning and Zoning meeting. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. . Mr. Sommers moved to approve the minutes of the May 13, 2003 Planning and Zoning meeting. Mr. Haddock seconded the motion. Motion carried. Vote unanimous. Minutes Planning and Zoning Commission June 24, 2003 Page 1 of5 Mr. Sommers moved to approve the minutes of the May 27, 2003 Planning and Zoning meeting. Ms. Briscoe seconded the motion. Motion carried. Vote unanimous. Due to the June 10, 2003 minutes not being copied correctly, the Commission was unable to review or act on these minutes. This set of minutes will be on the July 8, 2003 agenda. . 4. Citizen Input other than Agenda Items Mr. David Fluker, SCUCISD, was present to inform the Commission of the school district's intention to submit a revised site plan of the Savannah (Paschal) Elementary School for the Commission's review and approval. He stated that the site plan would be on the next agenda (July 8, 2003). The Commission thanked Mr. Fluker. At this time Ms. Madison asked the Commission to move to agenda item 6 6. PC576-03 Discuss and take action on a request for site plan approval for Safesite Storage Warehouse. The property is located on the west side of IH 35 and FM 482 containing 20.33::t acres with a proposed 66,000 square foot warehouse. The applicant is also requesting a variance to reduce the minimum number of parking spaces from seventy-five (75) to forty-seven (47). The property is zoned General Business (GB), Pre-Development (PD) and a portion of this property is in the City of Schertz ET J. Applicant: H. Dalton Wallace . Ms. Madison reviewed the request and stated that a letter from the applicant acknowledging that construction will meet all municipal codes was not in the packet as noted in the staff comments, and that the applicant had not provided the letter as of this time. She stated that the applicant has made a verbal commitment to the City to annex the property once the construction has begun. The site plan meets the City's requirements and staff recommends approval. Mr. Gary Wallace asked the applicant, Mr. Dalton Wallace, if he owned the property. Mr. Dalton Wallace stated the he owned the land and the business and that it is his intention to pass this business to his family. Mr. Dalton Wallace asked the Commission for their favorable consideration on this request due to the lease on his current building being raised significantly. Ms. Madison asked the applicant the number of people that would be employed at total build-out and Mr. Dalton Wallace stated there would be approximately 32. Mr. Evans pointed out that the legend states 400-watt lighting, yet there is 1000-watt lighting noted on the site plan. He also was concerned about the number of parking spaces being requested. He asked the applicant if the County had approved his site plan and Mr. Dalton Wallace stated his engineer had applied, but has not received approval as of this date. Mr. Evans also asked the applicant ifhe planned to install the water line and fire hydrants and Mr. Dalton Wallace stated yes. Due to this facility being on a state highway, Mr. Evans requested the applicant consider a deceleration lane to manage at least two or three vehicles. Mr. Truitt stated that his engineer has submitted a permit to TxDOT for curb cut. It was . also noted that the applicant has applied to the County for a septic permit and Mr. Dalton Wallace stated that the location of the septic may change based on the County's review and that he has not received a Agenda Planning & Zoning Commission June 24,2003 Page20f5 septic permit as of this time. . Mr. Sommers stated that the applicant had not signed the application; Mr. Dalton Wallace did sign it immediately. Mr. Sommers also asked if the landscaping would be watered by a sprinkler system and reminded the applicant that the landscaping must be maintained. Mr. Dalton Wallace did not respond. When Mr. Sommers asked the applicant ifhe would consider voluntary annexation, Mr. Bill Marrow, an associate of Mr. Wallace, stated that Mr. Dalton Wallace's intentions are to get the business up and running before he would consider annexing. There being no further comments, Mr. Sommers moved to approve the site plan with a variance to the parking requirement being reduced to forty-seven (47) required spaces. Mr. Haddock seconded the motion. Voting Aye: Chairman Richmond, Mr. Haddock, Mr. Sommers, Mr. Van Dine, Mr. Wallace and Ms. Briscoe. Voting Nay: Mr. Evans. Motion carried. 5. PC575-03 Consider and take action on a request for site plan approval for the Schertz Industrial Park, Block 1, Lot 11 (Main Glass and Mirror). The property is located on 17341 Bell North Drive with a proposed 6,000 square foot office/warehouse facility situated on .79:t acre. This item was tabled at the June 10.2003 Planning and Zoning Meeting. Applicant: J.M. Properties Mr. Van Dine moved to remove this item from the table. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. . Ms. Nichols reviewed this item with the Commission and stated the applicant has removed the statement as requested at the previous meeting. Mr. Wallace voiced concerns that the Schertz Industrial Park Subdivision is not meeting the requirements as outlined in the Unified Development Code or the covenants of the property regarding landscaping and suggested staff inspect the location. Mr. Truitt stated that he and Ms. Madison had visited the subdivision and he had only found one dead tree, but would revisit the site. Mr. Evans voiced concerns of there being no adjacent property owners listed on the plan and that there are no building dimensions listed. Ms. Nichols stated that listing adjacent property owners is not a current requirement for site plan approval. Mr. Rob Stewart pointed out the dimensions to Mr. Evans. Mr. Sommers confirmed with Mr. Stewart that there would not be a sign at this time, but ifhe would like a sign in the future, he would be required to bring the sign to the Planning and Zoning Commission for consideration. There being no further comments, Mr. Wallace moved to approve the site plan as submitted. Mr. Haddock seconded the motion. Voting Aye: Chairman Richmond, Mr. Haddock, Mr. Van Dine, Ms. Briscoe, Mr. Wallace and Mr. Sommers. Voting Nay: Mr. Evans. Motion carried. 7. . SUP33-03 Discuss and review an application to grant a Specific Use Permit for a manufactured home to be situated on a tract of land located at 309 Maske Road. The property is currently zoned R-2. Call for Public Hearing. Agenda Planning & Zoning Commission June 24, 2003 Page 3 of5 Applicant: Eber Busch Ms. Nichols reviewed the request and stated that the applicant is requesting a new mobile home to be . placed on the property. She stated that currently there is a mobile home on the property. This is occupied by another family member without a specific use permit because the mobile home was placed at that location prior to the adoption of this requirement in the Unified Development Code. Ms. Barbara Jo Busch was present and answered the Commission's questions by stating that the family owns eight (8) acres and they do not have plans to subdivide at this time. She stated that utilities would be extended to the site. Mr. Evans and Councilman Greenwald voiced concerns about the Cibo10 Creek Municipal Authority authorizing a sewer tap. Mr. Truitt stated that he would follow-up on who collects the fees. (Please note: Mr. Truitt did review the status of the Commission's concerns the following day and the City collects the fee for water and sewer taps. He also found that the applicant has paid the fees.) There being no further comments Mr. Van Dine moved to Call for a Public Hearing at the July 22,2003 Planning and Zoning meeting. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. 8. Consider and take action on the Planning and Zoning meeting calendar for 2003. Following review and discussion, Mr. Sommers moved to change the Planning and Zoning calendar as follows: . Move the October 28,2003 meeting to October 29,2003 · Move the November 11,2003 meeting to November 13,2003 . The November 25, 2003 meeting to be held as scheduled . . Cancel the December 23,2003 meeting Mr. Haddock seconded the motion. Motion carried. Vote unanimous. 9. Items by Commissioners and City Staff Ms. Nichols informed the Commission that staff is in the final review process of a new development booklet. She stated that the booklet will have new and efficient applications and checklists. Mr. Truitt stated he would do a follow-up inspection of the landscaping at Schertz Industrial Park. Councilman Greenwald asked that the ordinances be enforced. Mr. Evans asked that his information on the contact list be updated and he provided staff with corrections. Mr. Van Dine stated that he would not be at the Unified Development Code meeting scheduled for June 25,2003. Ms. Briscoe stated that there is a second sign, for sale sign, located on the property west of the high school on E1be1 and asked that the "Felix" sign be removed. Councilman Greenwald stated that the City has recently acquired a portion of that property for drainage and that the construction of re-bui1ding the bridge will require E1be1 road to be closed and that the closure would influence traffic accessing the . school. Ms. Briscoe asked if the City could move-up the installation of a traffic signal at FM 3009 and Live Oak. While on the subject of landscaping, she also voiced her concerns about landscaping not being Agenda Planning & Zoning Commission June 24, 2003 Page 4 of5 maintained, and stated a large tree on the Walgreen's property is dying. Ms. Nichols stated a request for development will be submitted that is adjacent to Walgreen's on their property and the tree might be addressed at that time. . Mr. Sommers observed four cars and one boat for sale in the parking lot ofH.E.B. over the weekend and asked staff to remind the management that the parking lot is not a used car lot. Councilman Greenwald stated City Council has refused the bids for the EMS station located on IH 35 due to the bids being too high. He also stated that Council has appointed a PID Advisory Board to monitor the construction of the intersection improvements at FM 3009 and IH 35. He also advised the Commission to plan for cross access for future commercial development to make certain this situation does not occur again. Ms. Briscoe asked Councilman Greenwald if the Post Office has committed to constructing a new facility and Councilman Greenwald stated that Schertz was on a list to receive a new Post Office, but delays may arise. He reminded the Commission ofthe 4th of July festivities. Chairman Richmond stated he noticed two signs that need to be addressed. One being the developer directional sign at FM 3009 and Green Valley Road. He stated that the sign would need to be removed if the subdivision was 75% built-out and he believes that it is. He asked Mr. Truitt to investigate. The second sign is located on the property north of the City Complex that states a new retail shopping center is planned. Ms. Nichols informed Chainnan Richmond that staff has met with the owner and he plans to submit an application, which could be on the July 22, 2003 agenda. Chairman Richmond stated that the Commission needs to be careful on the amount of retail shopping space that is being developed. He asked if the retail strip at GD Bar has been leased and Ms. Nichols informed him that it is leased at 100%. He also reminded the Commission ofthe June 25, 2003 Unified Development Code meeting. . 10. Adjournment. There being no further business, Mr. Van Dine moved to adjourn the meeting at 7:40 p.m. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. r( ~J .j ~..J.L Chairman, Planning and Zoning Commission . Agenda Planning & Zoning Commission June 24, 2003 Page 5 of5