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07-08-2003 PLANNING AND ZONING MINUTES JULY 8, 2003 . The Schertz Planning and Zoning Commission convened on July 8, 2003 at 6:30 p.m. at the Community Center, 1400 Schertz Parkway, Schertz, Texas. PLANNING & ZONING COMMISSION David Richmond, Chairman Ernie Evans, Vice-Chairman Joyce Briscoe Keith VanDine Clovis Haddock Gary Wallace Ken Greenwald, ex-officio CITY STAFF Amy Madison, Community Development Misty Nichols, Planning Technician Jonette Ellis, Administrative Assistant COMMISSIONERS ABSENT William Sommers OTHERS PRESENT Robert Brockman, 4505 Grand Forest R.B. Isenhour, 1198 Borgfeld Thomas Flores, Flores & Company Mark Oppelt, 122 Brees David Fluker, 1060 E1bel Road Steve Simonson, 1309 Chestnut .1. Call to Order/Roll Call Chairman Richmond called the meeting to order at 6:30 p.m. 2. Board of Adjustment Actions: There are no Board of Adjustment actions scheduled for July. 3. Approval of the Minutes: Consider and take action on approval of the minutes from the June 10,2003 and the June 24, 2003 Planning and Zoning meetings. Following review, Mr. Van Dine moved to approve the minutes of the June 10,2003 Planning and Zoning meeting. Mr. Haddock seconded the motion. Vote Aye: Chairman Richmond, Mr. Haddock, Mr. Van Dine, Ms. Briscoe and Mr. Wallace. Abstaining: Mr. Evans. Due to corrections needed, the Commission did not act on the June 24, 2003 Planning and Zoning meeting minutes. .4. Citizen Input other than Agenda Items Mr. Brockman stated that he liked the new arrangement of the meeting room. 5. PC557-03 Consider and take action on a request for a preliminary plat of Nell Deane Subdivision. The request is for 16 commercial lots on 20.695 acres located on FM 1518 approximately 131::t feet . south of Commercial Place. This item was withdrawn for action at the February 11. 2003. March 25. 2003 and May 27.2003 Planning and Zoning Meetings. Applicant: MBC Engineers Ms. Madison reviewed the status of this application and stated that the applicant has not complied with TxDOT requirements. For administrative purposes, staff has recommended the applicant withdraw the plat until issues can be addressed. Ms. Madison presented a faxed letter from the applicant received 7/8/03 asking for the item to be pulled until further notice. Ms. Nichols noted that the applicant has made a second request to TxDOT and that on previous agendas, this item could not be considered due to no quorum. Chairman Richmond suggested the applicant resubmit a preliminary plat request when the TxDOT issue is resolved. Following preliminary plat approval, a final plat request could be submitted at the next meeting. Mr. Evans voiced concerns about the curb cuts. Following review and discussion, Mr. Van Dine moved to disapprove the request. Mr. Wallace seconded the motion. Motion carried. Vote unammous. 6. PC557-03 Consider and take action on a request for a final plat of Nell Deane Subdivision. The request is for 16 commercial lots on 20.695 acres located on FM 1518 approximately 131::t feet south of Commercial Place. This item was withdrawn from action at the May 27. 2003 Planning and . Zoning Meeting. Applicant: MBC Engineers Based on the action for the preliminary plat, Mr. Van Dine moved to disapprove the request. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. 7. PC580-03 Consider and take action on a request for landscape plan approval for Savannah Elementary School (aka Paschal Elementary School) located at 590 Savannah Drive. Applicant: SCUC Independent School District Ms. Madison reviewed the revised landscape pIan and noted the changes that comply with the Schertz Parkway Overlay District. The changes include wrought iron replacing the chain-link fencing along Schertz Parkway and the addition of berms along Schertz Parkway. Mr. Mark Oppelt and Mr. David Fluker made a presentation showing photos ofthe site. The Commission voiced concerns about the area showing a chain-link fence from the wrought iron extending to the building. Chairman Richmond suggested the fencing be the same product. Ms. Briscoe was concerned that the area labeled "hardtop" surface is to be play space not parking. Mr. Evans asked about the statement "wall by other" along Schertz Parkway. Mr. Oppelt said that statement is incorrect and that the notation needs to be removed from the plan. Mr. Evans also inquired . Planning & Zoning Minutes July 8, 2003 Page 2 of4 about the signage. Mr. Oppelt stated that there would be a one-sided 4' by 6' monument sign facing the corner that will be lit. . Following review, Mr. Van Dine moved to approve the landscape plan subject to the following changes: 1. Notation of "wall by others" to be removed from the landscape plan. 2. 8-foot wrought iron fence to be extended from the hardtop surface area to the corner of the building labeled on the site plan as Classroom Wing 2-4 and shall be noted on the landscape plan. Ms. Briscoe seconded the motion. Motion carried. Vote unanimous. 8. PC518-02 Consider and take action on a request for a vacation of a portion of the Bradfute Subdivision, Block 1, Lot 2 and a replat of the Isenhour Subdivision, Block 1, Lots 3 and 4. The Lot 3 is located on FM 3009, approximately 330 feet south of Borgfeld Road and Lot 4 is located on Borgfeld Road and contains 1.445::t acres. Applicant: Flores & Company, Inc. Ms. Madison reviewed the request with the Commission and stated that the rep1at addresses the private sewer and GVEC easements. . Mr. Flores, Mr. Simonson and Mr. Isenhour were present to review the history of this property. The plat approved prior to this had not been recorded due to circumstances that included the previous engineer passing away prior to the plat being filed. Since the plat was never recorded in the County it becomes null and void after one year. Therefore, the process was started over with this rep1at. Mr. Evans voiced concerns about dimensions on the property; Mr. Flores stated that the previous plat's measurements were taken from appraisal district maps, and that he had officially surveyed the property. Following review and discussion, Mr. Wallace moved to approve the request. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. 9. ZC32-03 Consider and take action on a recommendation to amend the Unified Development Code, Article I (General Provisions). Applicant: City of Schertz Ms. Madison stated that Article I of the Unified Development Code was ready for City Council's consideration. Mr. Haddock pointed out a correction needed on page 4, Section 21-1-12, "thereunder" was spelled incorrectly. . There being no further discussion, Ms. Briscoe moved to forward this item with corrections to City Council with a recommendation for approval. Mr. Van Dine seconded the motion. Motion carried. Vote unammous. Planning & Zoning Minutes July 8, 2003 Page 3 of 4 10. Items by Commissioners and City Staff Ms. Madison informed the Commission that the trees at Schertz Industrial Park have been measured and she will be reviewing the requirements. . Mr. Wallace stated the need for a future agenda item on plans for an industrial park along IH 10. Ms. Madison stated that the competition is fierce for suppliers for Toyota, due to suppliers considering not relocating. Ms. Madison also mentioned that the Economic Development Commission had amended the tax abatement ordinance to include sub-assembly. Ms. Briscoe thanked Mr. Evans for his assistance repairing the Key Club's snow cone machine at the 4th of July celebration. Mr. Van Dine thanked Ms. Briscoe for the handouts she gave the Commissioners: "Open Meetings Act". Mr. Evans asked staffto correct his e-mail address. Councilman Greenwald was pleased about the 4th of July parade and celebration. Chairman Richmond reminded the Commissioners of the Unified Development Code meeting scheduled for Wednesday, July 9th at 6:00 p.m. He also asked if any Commissioners would like copies of the approved Planning and Zoning minutes. Staff explained that the minutes would be available for viewing on the City's web page. The Commissioners noted that they would prefer to access the documents from the web page, except Mr. VanDine who does not have access to the internet. Chairman . Richmond also asked staff to update the Commission on the PID at the next meeting. 11. Adjournment. There being no further business, Mr. Van Dine moved to adjourn the meeting at 7:52 p.m. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. ~ 11' ) I f ( Vwv.~ ~ l/J~ .~ .Jv Chairman, Planning and Zoning Commission . Planning & Zoning Minutes July 8, 2003 Page 4 01'4