01-23-1996
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PLANNING AND ZONING MINUTES
The Schertz Planning and Zoning Commission convened in regular
session on Tuesday, January 23, 1996 at 7:00 p.m. in the Municipal
Complex Conference Room, 1400 Schertz Parkway, Schertz, Texas.
Those present were as follows:
PLANNING & ZONING COMMISSION
CITY STAFF
PIA JARMAN, CHAIRWOMAN
DAVID RICHMOND, VICE-CHAIRMAN
MERWIN WILLMAN, SECRETARY
TONY MORENO
KEITH VAN DINE
GARY WALLACE
KEN GREENWALD, COUNCILMAN
STEVE SIMONSON,
ASST. CITY MANAGER
DENISE GRANGER,
PLANNING SECRETARY
MEMBERS ABSENT
OTHERS PRESENT
ERNIE EVANS (WORK RELATED)
Joy Kutz, Ecko
Construction
Harry McMillin,
3009 Bent Tree
Don & Diane McCrary,
Don McCrary &
Associates
11 CALL TO ORDER
Chairwoman Pia Jarman called the January 23, 1996 regular meeting
to order at 7:00 p.m. Pia Jarman advised that Commissioner Ernie
Evans is in California.
12 APPROVAL OF MINUTES:
Regular Session January 9, 1996.
Merwin Willman moved to approve the January 9, 1996 Regular Session
minutes. Keith Van Dine seconded the motion which carried with a
unanimous vote.
13 CITIZENS' INPUT OTHER THAN AGENDA ITEMS:
There were none.
14 CONSIDER AND TAKE APPROPRIATE ACTION: Request from Ecko
Construction for Site Plan Approval.
(PC #253-95) (Tabled 1-9-96)
Steve Simonson advised this is a new sheet from Ecko Construction
with the dimensions. There is an unattached sheet with the
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David Richmond thanked Ecko Construction for providing the drawing
and appreciated their help. Pia Jarman added her thanks.
Tony
Keith
vote.
Moreno moved to approve the Site Plan from Ecko Construction.
Van Dine seconded the motion which carried with a unanimous
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CONSIDER AND MAKE RECOMMENDATION: Request from Harry
McMillin 3009 Bent Tree, for Special Exception
to the Zoning Ordinance for a 4' variance in
the rear of the property to construct a
swimming pool. (BOA #69)
Steve Simonson stated Mr. McMillin has provided the Commission
with some excellent drawings. As stated the dimensions with
Paragon Cable and Southwestern Bell have been marked by the
companies. The only requirement would be letters from the
companies stating they have no problem with the encroachment into
the easement. Mr. McMillin had informed Steve Simonson earlier
that the companies had telephonically advised him they have no
problem. Steve Simonson mentioned this would be a BOA action with
the recommendation from the Commission to the BOA.
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Pia Jarman asked if the letters from Paragon Cable and Southwestern
Bell had been received.
Mr. McMillin stated he had requested the letters a week ago today
and had not received them. Both of the persons Mr. McMillin has
had contact with said that there is no problem with the
encroachment. Mr. McMillin informed the Commission that now
Southwestern Bell charges $150.00 for a request for a variance to
be processed. Mr. McMillin stated he has paid the $150.00 to
Southwestern Bell for his request.
Tony Moreno questioned if this was a new policy this year? Steve
Simonson advised this is a brand new policy that Southwestern Bell
is requiring. Steve Simonson mentioned he would do some checking
into this new requirement.
Keith Van Dine questioned when the variance is granted if by chance
some time later on, the utility company decides that they need to
work in the area that the property owner has encroached, is it the
property owner's responsibility?
Steve Simonson advised this is why the utility companies are
notified to locate any lines that may be in the area. If there are
lines in the area in question then we will not allow anything to be
built. The electricity in Greenshire Oaks is in the front of the
property so there are only two small cables to deal with. The walk
around the pool is going to be about 5' to 6' from the nearest
cable.
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Merwin Willman moved to forward to the BOA for their consideration
with approval from the Planning and Zoning Commission the request
from Harry McMillin 3009 Bent Tree, for a Special Exception to the
Zoning Ordinance for a 4' variance in the rear of the property to
construct a swimming pool. Keith Van Dine seconded the motion
which carried with a unanimous vote.
16 CONSIDER AND TAKE APPROPRIATE ACTION: Request from Don
McCrary, for Ashley Place Unit 3 Final Plat
Approval. (PC #254-96)
Steve Simonson stated the only item missing is the owner's
signature. Rayco has been bought by another company as of this
morning. The owner is well aware of Ashley Place Unit 3 and the
mylars of the final plat will be signed by the owner.
Merwin Willman asked about the number of lots in the 55' lot size.
Don McCrary advised he would get that information to the
Commission. Looking at the plats they are well within the limit.
Tony Moreno moved to approve the request from Don McCrary for
Ashley Place Unit 3 Final Plat. Keith Van Dine seconded the motion
which carried with a unanimous vote.
17 CONSIDER AND MAKE RECOMMENDATION: On proposed Annexation.
Pia Jarman thanked Steve, Merwin and especially Ernie for all the
work put into the research and support information going to City
Council for the annexation recommendation. She commended Ernie for
the thorough work he did on this project. She also mentioned that
Ernie had put the information learned at the TXAPA Conference to
good use.
Steve Simonson mentioned the percentages as indicated on the map.
Anything to do with areas 2 and 3a will involve City Council having
to work with San Antonio. San Antonio's five mile ETJ is clearly
marked. The real question about areas 2 and 3a is if the City
Council and San Antonio can not come to an agreement, that will be
the end of the annexation area in Bexar County. Areas 3b, 4, and
all items listed 1 should be no problem. In internal discussions
that we have had Ernie Evans wanted City Council to go for areas 1,
1a-2, 1b, 1c, 1d, 1e as a group. Area 1a has been split up into
two sections by Nacogdoches Road to stay within the 30% margin. At
this time we are slightly over the 30% with having to take a little
portion from 1e. If City Council goes ahead, 1, 1a-2, 1b, 1c, 1d,
and any smaller portion of 1e or 1f can be annexed to stay in the
30% allowable for annexation. City Council may wish to go down
further on Eckhardt Road and start solidifying that area. There
are several options for City Council to consider. The areas 1,
1a-2, 1b, 1c, 1d, do not add up to the 30% so there is plenty of
room to maneuver.
Tony Moreno commented it looks very well thought out with the
graphics and mapping.
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Merwin Willman moved to forward the letter and package including
the maps on the proposed annexation to City Council for their
consideration after January 30, 1996. Tony Moreno seconded the
motion which carried with a unanimous vote.
18 CONSIDER AND MAKE RECOMMENDATION: On naming a public
building, street, or something appropriate in
honor of Bob Andrews' Memory.
Pia Jarman suggested that perhaps a few options be offered to City
Council rather than one recommendation. The options could be City
Hall which was suggested by Lee Boswell, the Conference Room,
Xeriscape Park Learning Center or the Community Center.
Merwin Willman, Steve Simonson and Ken Greenwald all were
to the Community Center as a possibility.
opposed
Steve Simonson mentioned that a room would be more viable
connotes exactly the area of the person's biggest impact.
could be a plaque outside the door.
as it
There
Merwin Willman commented he would like either the Conference
or the City Hall. Also he would like the plaque to read
"Robert (Bob) E. Andrews Conference Room".
Room
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David Richmond stated he agrees with Merwin Willman it should be
something that will make a point of emphasis of Bob's contribution
to the City. The Conference Room where Bob spent so much of his
time and where most of his significant activities of leadership
etc. were contributed, would be most appropriate.
Merwin Willman moved to recommend to City Council the Conference
Room be named in memory of "Robert (Bob) E. Andrews". Keith Van
Dine seconded the motion which carried with a unanimous vote.
19 GENERAL DISCUSSION:
Chairwoman Pia Jarman:
Pia Jarman stated in keeping
minutes on outstanding plats
the month of January were:
Subdivision.
with the decision to close out the
the mylars of final plats signed in
Dove Meadows Unit 3, and Remax
Tony Moreno:
Tony Moreno stated he had no comments.
Keith Van Dine:
Keith Van Dine asked with the annexation in area 1, are we
providing its residents with emergency services at this time?
Steve Simonson stated no, but in some cases Fire and EMS are first
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responders. Bracken Fire is responsible in that area. EMS can not
go into area 1 as that is San Antonio's service area; EMS can only
stand-by. There is a water line being paid for by the State to be
moved further out on FM 1103 to the Rest Area. This is the same
area that contracts have been signed to provide sewer which is the
c & d areas in Area 1. The main area one in Bexar County is being
serviced by the City for water. The Police do drive by and the
Fire Department is paid by Bexar County to service the area.
Keith Van Dine mentioned if the City Council agrees to the
annexation it is stated that Police, Fire, EMS, and Municipal Solid
Waste, will service the area in 60 days. Will the staff that is on
hand right now, be able to handle the areas? Steve Simonson
stated, yes, they would as Fire, EMS and Municipal Solid Waste
already service the area. To pick up these areas will be a minimal
extra expense. The biggest expense will be the Bexar County area
one. The one good thing in the area is the County has rehabed the
roads. Lost Meadows has put in a considerably nice new style of
homes.
Gary Wallace:
Gary Wallace stated he had no comments.
Merwin Willman:
lit Merwin Willman mentioned that when the new Commissioner was elected
a number system was used. Merwin Willman stated he would like that
type of number system to be put into the SOP to be used when a new
Commissioner is appointed.
David Richmond:
David Richmond commented on the article that was in the Express
News on HEB. When Charles Butt was receiving the Freeman Award, on
two successive nights articles where in the paper. Mr. Butt,
being the subject of the focus prior to the award night, and the
following night there was an article on the award day. David read
them with great interest with hopes of further plans. The first
article focused mainly, on Mexico with an editorial on recycling.
In the following night's article, the reporter who had done the
interview was commenting on Mr. Butt receiving the award and also
commenting on the previous interview. On the inside page toward
the back the reporter quoted Mr. Butt on store plans for the
immediate future with the mention of a designated site at FM 3009,
IH 35 in Schertz. This was the first mention about the future
store in our area.
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Steve Simonson mentioned that Arby's is having a problem with the
windows they are using on the front. They are on back order for 60
days. Steve Simonson commented that all the businesses that are
going up at the corner of FM 3009 are businesses using a new type
of construction for the area.
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Pia Jarman thanked and commended David Richmond for chairing the
last meeting and that a lot of business was taken care of in record
time. Congratulations to everyone. Pia Jarman mentioned now she
could take more vacations.
Pia Jarman mentioned that she listened to the tapes, an eye opener,
as she was not present at the meeting. "All of us really need to
increase volume and clarity when we are speaking. It is very hard
to catch everything on tape. And when someone else starts talking
while one speaker has not finished, it becomes impossible."
Pia Jarman thanked everyone on behalf of herself and Denise on the
discussion on sending the Planning and Zoning Minutes to the BOA
meetings. It would make things a lot simpler but upon listening to
the tape Pia realizes that it takes Denise a very long time, with
many interruptions and other duties, to put the minutes together,
edit it and so forth. There is a form letter that Denise does have
ready for the next day that is used to send forward to the BOA. If
there are certain points that need to be brought up Pia writes
those in and Denise includes that in the form letter. The intent
of saving staff time is appreciated, however the current practice
is less time consuming in reality.
Councilman Ken Greenwald:
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Councilman Ken Greenwald thanked and commended the Commission on
the annexation recommendation to City Council.
Steve Simonson:
Steve Simonson advised the Commission is the official body to study
periodically the impact fees for the City of Schertz. In March
there will be a meeting with the Public Works Director, and City
Engineer. At this time there is not a real estate advisor on the
Commission so as a suggestion Steve has contacted Lee Boswell
asking if he would like to serve as the real estate advisor. Mr.
Boswell advised he would be very happy to serve as such.
Steve Simonson mentioned Mike DeLeon (Building Maintenance
Supervisor) and Family sent a thank you for the flowers sent on
behalf of the Commission when his father passed away.
Steve Simonson stated if anyone is interested there is money
available if you would like to attend the TXAPA workshop for
elected officials, and Planning and Zoning Commissioners that are
being held periodically at the Alamo Council of Government. They
are all day workshops. The dates and times are available for
anyone interested.
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Steve Simonson advised there has been talk with the FCC and Federal
Government for City authority to regulate telephone cell towers.
The current cellular telephone market that we have is just radio
telephone. The new circuits coming out will be using four times as
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many towers for given circuits. The reason behind this is that
2,000 megahertz range will be used. Currently the telephone is
using 800 megahertz range. These towers do not have to be as big
for wind loading. San Antonio is working on putting them on high
transmission mains in places so there won't be poles going
everywhere. This will not be coming here tomorrow but Steve wanted
the Commission to be aware of what is happening. Just as soon as
more information is available and how San Antonio will be handling
this, Steve will provide the Commission with the information.
Steve Simonson stated that Woodland Oaks is going to be giving a
letter of credit for infrastructure as they are moving along very
quickly. They are putting in a beautiful 2 acre park. Also if
anyone hasn't seen the sidewalk in the xeriscape park please drive
by. It is beautiful.
Pia Jarman mentioned that on occasion she had not received her
agenda for the meeting until Monday. David Richmond mentioned a
time or two ago he also didn't receive his agenda until Monday.
The mystery is that all agendas are mailed at the same time.
112 ADJOURNMENT:
Keith Van Dine moved to adjourn the meeting. David Richmond
seconded the motion, which carried with a unanimous vote.
. Chairwoman Pia Jarman adjourned the meeting at 8:17 p.m.
The next regularly scheduled meeting is February 13, 1996.
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Chairwo an, Planning and Zoning Commission
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Planning Secretary .
City of Schertz, Texas
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