1977R12- ENTER CONTRACT WITH OFFICE OF TRAFFIC SAFETY
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RESOLUTION NO. 77-1J..-1f
A RESOLUTION
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A RESOLUTION BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS THAT THE CITY OF SCHERTZ
ENTER INTO A CONTRACT WITH THE OFFICE OF TRAFFIC
SAFETY TO CONTINUE A SELECTIVE TRAFFIC ENFORCEMENT
PROGRAM
WHEREAS, the State of Texas through the Office of Traffic
Safety, State Department of Highways and Public Transportation,
is offering to cities in the state the implementation and
operation of a Selective Traffic Enforcement Program for cities;
and
WHEREAS, the City of Schertz is desirous of taking
advantage of said program and that there is a need for this
program in this city; NOW, THEREFORE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS:
That the City of Schertz, Texas enter into a contract with the
Office of Traffic Safety, State Department of Highways and
Public Transportation to continue a Selective Traffic Enforcement
Program for the City of Schertz, Texas; and that a copy of this
resolution be sent to Mr. James L. Freeman, District Manager of
the Office of Traffic Safety, State Department of Highways and
Public Transportation, for his information and observance.
, APPROVED AND ADOPTED this the
, 1977.
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day of
d.rc :p;:/~ -"
Mayor, City of Schertz, Texas
ATTEST:
(SEAL)
TEXAS TRAFFIC SAFETY PROGRAM CONTRACT
STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION
OFFICE OF TAAFFI~ SAFETY
AUSTIN, TEXAS 78701 PROJECT
NUMB~ R
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3
NATIONAL
STANDARD
PROJicCl NAME
City of Schertz-Selective Traffic Enforcement Program
BRIEF DESCRIPTION OF PROJECT (FOR DETAilS. SEE STATEMENT OF WORK}
Assign one additional officer to patrol a predetermined accident
prone area at critical times as a deterrent to violations and conditions
causing severe traffi'c accidents in that area and in the contiguous
San Antonio metropolitan area. '
GOALS
traffic
in S.A
METHOD OF EVALUATION IF OR DETAilS. SEE STAlEMENT OF WORK)
Reduction of 10% in
accidnets and casualties
metro olitan area.
COST CATEGORY
AMOUNT
Administrative assement & data anlysi
AMOUNT
AMOUNT
FUNDING PERIOD
PERSONAL SERVICES $14,597.22
CONTRACT SERVICES -
$3,649.30
$3,649.31
$3,649.30
$3,649.31
OCT.'DEC.
COMMODITIES, , , , , ,
JAN.-MAR.
OTHER DIRECT COST
APR.-JUN.
PR 0 FIT
TOTAL
$14,597.22
INDIRECT COST. , , , ,
JUL-SEP, , , , , , , , , ,
TOTAL
TYPE OF AEIMBURSEMENT
D .LUMPSUM
D CQSTPERUN1TOFWORK
D COST PLUS FIXED FEe
o SPECIFIC RATES
o ACTUAL COST
FOR DETAILS, seE STATEMENT OF WORK
. THIS CONTRACT INClUDES~ ATTACHMENTS
BASIS OF REIMBURSEMENT (FOR "ACTUAL
COST' CONTRACTS ONl Y)
D ors WILL REIMBURSE THE CON-TRACTOR
AN AMOUNT EaUAl 'TO ~"/.. OF ALL
ELIGIBLE COSTS.
II OTS WILL REIMBURSE THE CONTRACTOR
LB AN AMOUNT EQUAL TO m% OF ALL
ELIGIBLE COSTS IN THE CATEGORIES IDENTIFIED
IN THE STATEMENT OF WORK.
SOURCES OF FUNDS
FEDERAL(402) ,'." $14,597.22
GTSF:-, _ , , , , , , , , ,
LOCAL,
TOTAL
$14,597.22
REIMBURSEMENT LIMITS
1. MAXIMUM AMOUNT ELIGIBLE FOR
REI"'.URSl;MENT . $14 , 5 9 7 . 2 2
2. NO COS~ CATEGORY MAY BE EXCEEDED
BY MORE THAN 5%
3. ONLY THOSE COSTS INCURRED DURING
THE FOLLOWING PERIOD SHAll BE
ELIGIBLE FOR REIMBURSEMENT:
10/1/77 TO 9/30/78
4. THE CONTRACTOR MUST BEAR ALL COSTS
NOT ELIGIBLE FOR REIMBURSEM::NT
. IN THE EVENT OF ANYJNCONSISTENCYOR CONFLICT BElWEEN PROVISIONS AND/OR REQUIREMENTS OF THIS CONTRACT, THE lNCONSISTENCY OR
CONFLICT SHALL BE RESOLVED BY ASSIGNING AN ORDER OF PRECEDENCE TO EACH, ACCORDING TO THE FORM OR ATTACHMENT IN WHICH IT
APPEARS, USING THE FOLLOWING ORDER:
1. CONTRACT (THIS FORM)
2. STATEMENT OF WORK (ATTACHMENT 1)
3. GENERAL PROVISIONS (ATIACHMENT 2)
4. SPECIAL efI0VLSION~ {ATTACHMENT 3)
s. OTHER -BUd.get
. FEDERAL AND STATE REGULATIONS AND GUIDELINES SHALL BE THE BASIS FDA DETERMINiNG ELIGIBiliTY OF COSTS
. . THIS CONTRACT MAY BE AMENDED ONLY ~y "CONTRACT CHANGE NOTICES" EXECUTED IN ACCORDANCE WITH OTS POLICY
THE CONTRACTOR IS HEREBY AUTHORIZED TO PERFORM WORK ON THIS PROJECT, DURING THE PERIOD CITED ABOVE, SUBJECT TO THE TERWS AND
CONDITIONS OF THIS CONTRACT AND ALL APPLICABLE STATE AND FEDERAL LAws AND.REGULATlONS.
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SIGNATURE OF PERSON AUTHORIZED TO COMMIT CONTRACTOR
. SIGNATURE OF PERSON AUTHORIZED TO COMMIT 015
Mavor
TITLE
CitY,-Gf Schertz, Texas ---
CONTRACTOR
TITLE
DATE
OIS f OH~,.\ ....;j 0 NE'I,' 9:1:,
,.
TEXAS TRAFFIC SAFETY PROGRAM CO,NTRACT
ATTACHMENT 1
STATEMENT OF WORK
PROJECT
NUMBER
;
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INti uOl MILlS1QNl SCH(DUlE AND M[lHOD OJ [Y"lUAIION
I.The contacting jurisdiction, the City of Schertz, in exchange for con-
sideration, offered by the Office of Traffic Safety, State Department of
Highways and Public Transportation, will;
A. Develop and submit an Operational plan, defining high accident
location areas, day of week and time of day most accidents are
occurring, and determing causal factors.
B. Schedule One (1) regular officer to work STEP on a full time
basis for the duration of the contract period.
C. Provide the equipment necessary to carry out the activity of th~
Selective Traffic Enforcement Program, except that the City shall
not be required to furnish a Breathalyzer and Simulator.
D. Submit to the responsible manager of the Office of Traffic Safety,
State Department of Highways and Public Transportation, three copies
of the quarterly ,Project Claim and Periodic Report, using the forms
and procedures illustrated in Attachment 4. Such quarterly Project
Claim and Periodic Report is to be submitted within thirty days
following the end of each quarter.
E. Submit to the responsible manager of the Office,:of Traffic Safety,
State Department of Highways and Pub lic Transportation, three copies
of the monthly Technical Report, using the forms and procedures
illustrated in Attachment 5.
F. Submit final written program assessmen~ithin thrrty days after
completion of program.
G. Make program adjustments as deemed necessary from statistical and
narrative assessment by Director.
II. The Office of Traffic Safety, State' Department of Highways, and Public
Transportation will;
A. Reimburse the City of Schertz for 100% of all funds expen'ded, for
the cost of using one (I) officer fulltime, the fringe benefits,
(limited to those, benefits authorized by City Policy to be paid on
fulltime salaries), -vehicle mileage expense, ,cour time expense.
The City of Schertz will b~ar all other costs. .
B. Provide coordination of Breathalyzer Dperator Training, as well
as coordination of access ~o Breathalyzer instruments within
BexarCounty Municipalities and Chemist supervision of the use of
the Breathalyzer instruments.
C.
Provide technical ass~tance when requested and as possible.
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II.
III.
IV.
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REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGEMENTS
I.
CONTINGENT FEE: (check appropriate boxes) ~
The grant recipient represents (a) that he 0' has, [2( has not,
employed or retained any company or person (other than a
full-time bona fide employee working solely for the offeror)
t~olicit or secure this contract, and (b) that he [] has,
~ has not, paid or agreed to pay any company or person (other)
than a full-time bona fide employee working solely for the
offeror) any fee, co~~ission, percentage, or brokerage fee
contingent upon or resulting from the award of this contract;
and agrees to furnish information relating to (a) and (b)
interpretation of the representation, including the term
"bona fide employee'~, -see Code of Federal Regulations, Title 41,
Chapter 1, Subpart 1-1.5.)
EQUAL OPPORTUNITY: (check appropriate boxes)
The grant recipient represents that he (2) has , c:: has not,
participated in a previous contract or subcontract subject either
to the Equal Opportunity clause herein or the clause originally
contained in Section 301 of Executive Order 10925, or the clause
contained in Section 201 of Executive Order No. 11114; that
~ has*, [] has not, filed all required compliance reports; and
that representations, indicating submission of required compli-
ance reports; signed by proposed subcontractors, will be obtained
prior to subcontract awards.
AFFIR~TIVE ACTION PROGRAM: (check appropriate box)
The grant recipient represents that (1) he ~ has developed and
has on file [] has not developed and does not have on file at
each establishment affirmative action programs as required by
the rules and regulations of the Secretary of Labor (41 CFR 60-1
and 60-2), or (2) he [] has not previously had contracts subject
to the written affirmative action program requirement of the
rules and regulations of the Secretary of Labor.
CERTIFICATION OF NONSEGREGATED FACILITIES:
The grant recipient certifies that he does ~ot maintain or ?ro-
vide for employees' facilities which are segregated on the basis
of race, color, religion, sex or national origin, whether such
facilities are segregated by directive or on a de facto basis.
The offeror further agrees that he will not maintain such
segregated facilities.
* If you certify that you have participated in a previous contract,
subject to the Equal Opportunity Clause, but have not been required
to file compliance reports, then you should check the box reading
"that he has filed all required compliance reports".
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VI.
VII.
Attachment 1
V.
The Grant recipient agrees as a necessary condition for reim-
bursement of costs, to prepare monthly and/or quarterly progress
reports in a timely manner, and in accordance with instructions
furnished by the Governor's Office of Traffic Safety.
CLEAN AIR ACT COMPLIANCE:
For all grants in excess of $100,000, the recipient agrees
to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act of 1970. Violators shall
be reported to OTS and the Regional office of the Environmental
Protection Agency.
PRINCIPAL PLACE OF PERFORMANCE:
The location of the plant or place of business where the item(s)
will be produced or the principal services will be performed
under the contract is:
CI':;:'[ SCHERTZ
STATI: 'T'KXIIS
COUNTY GUADALUPE
VIII. ASSURANCE. The grant recipient hereby assures compliance with
all terms, conditions and general and special provisions for
this grant.
GA-l 9/74
NAME OF GRANT RECIPIENT:
112:// c-
CITY OF SCHERTZ. 'T'EXIIS
7f:j A~ DATE: Qt,,~--<--
(I
,2../
/'/77
SIGNED BY:
,TITLE: MAYOR
2 of 2
b..t:. t2.Cnillt.:.:.ll.... L
Grant. or C?ntract No.
-- Titl,l'!'
~ "Effective Date
'1,
GENERAL PROVISIONS CHECK LIST
The following provisions ~ontained in "General Provisions,for Gra~ts and
contracts"' Form GC-2A 4/74, are hereby included as'a part of this contract
by reference: '
I.
II.
III.
IV. '
129
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129
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fi] XI,
o XII.
~ XIII.
o XIV.
o XV.
o XVI.
gj )..'VII.
~XVIII .
o XIX.
o XX.-
159 XXI.
o XXII.
[5SJ XXIII.
, [5SJ XXIV.
159 'XXV .
o XXVI.
o XXVII.
[2Sl XXVIII.
00 - XXIX.
o XXX.
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V.
VI.
VII.
VIII.'
IX.
XXXI.
-GC-2
9/74
Definitions
Changes
Disputes
Conditions for Termination Prior to Completion
Excusable Delays
Non-Collusion ' ,
Contract Period Established
Cost provisions .
Method of Payment {Check'oneL
A. Lump Sum
B.Cost Per Unit Work
C. Cost Plus a Fixed Fee
D. Specific Rates of Compensation
E. Cost
Terms and Conditions of Payment
Inspection
Property Accountability,
Retention
Ownership of Data and Creative Material
Reports
Equal Opportunity
Overtime Compensation
Convict Labor
Subcontractual, {Applies to all Federal and Most State
Utilization of Small Business Concerns
Order of Precedence
Assignment, ,Subletting and Transfer
Cancellation
Contractor's Liability
Save Harmless
Tax and Compensation Liability
Reimbursement of Eligible Expenditures
Application of Ha~ch Act (Applies to all Fede~al contracts)
Standards for Grantee Financial Management Systems '
Procurement procedures (Applies to, Federal grants to State
agencies and c:oI1'muni ties only) ,
Cost bf Living Council Regulations (Applies to all Federal
contracts)
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contracts
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Page 1 of 1
Contract No._
Attachment 3
SPECIAL PROVISIONS
1. Unless prior approval in writing is obtained'from~the Office of Traffic
Safety, State Department of Highways and Public Tran~portation. no costs
may be, incurred after the end of the contract period specified.
2. No indirect costs and no contractual services shall be eligible for
reimbursement.
3. All salary costs charged to this project must be supported by appropriate
time distribution sheets.
4. Overtime charges must be supported by"records documenting that the correct
amol1nt!of overtime'work ;wasperjForriied, 'and',by whom ,it was ,performed. .
5.
Costs are subject to verification'by the'Officeof Traffic
Department of Highways and Public Transportation auditor.
by source document should be available. No'matching ratio
be established for this ~ontract.
Safety; State,
Documentati on.
is intended to
6. Approval of this contract is for the stated contract period only. This
approval does not commit or promise to commit funding for any subsequent
contract period.
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CITY OF SCHERTZ S.T.E.P.
BUDGET
Salary:
One patrolman, 40 hrs/wk @ $4.69/hr x 52 weeks.............$ 9,756.00
Benefits:
F.I.C.A. {$9,756 x .0585).................................. 568.62
Workmens Compo ($9,756 x .0436)............................ 425.36
Pension premium paid by city ($9,756 x .04).. .............. 390.24
Insurance{hospital and life)paid by city ($23.50 x 12) ..... 282.00
TOTAL SALARY AND B'ENEFITS $11,422.22
Reimbursements to city for off-duty court time $10 wk x 50 weeks.. 500.00
Mileage: 400 miles/week @ .12 x 50 weeks........................2,400.00
Uniform Cleaning: 5 week @ $1.10 x 50 weeks..... ................ 275.00
TOTAL PERSONAL SERVICES $14,597.22