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SSLGC 05-18-2000 MINUTES OF THE SCHERTZ/SEGUIN LOCAL GOVERNMENT CORPORATION THE STATE OF TEXAS f COUNTY OF GUADALUPE ~ SCHERTZ/SEGUIN LOCAL ~ GOVERNMENT CORPORATION ~ On this the 18th day of May, 2000, the Schertz/Seguin Local Government Corporation convened at 1 :30 p.m. in the City of Schertz Council Chambers, located at 1400 Schertz Parkway, Schertz, Texas, with the following members being present and in attendance: Robin Dwyer Ramon Cook Jim Wolverton Sidney Bauer Gloria Rivera President Vice-President Secretary Director Director constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were Ken Greenwald, Kerry Sweatt and Jack Hamlett. Absent: Eric Vordenbaum. The meeting was called to order by President Dwyer. The second order of business was approval of the minutes for April 20, 2000. Director Rivera moved to approve the minutes, as presented, for the meeting of April 20, 2000. Vice-President Cook seconded the motion, which carried by unanimous vote of all Directors present. The third order of business was the consultant's report. Clay Roming reported on the right-of-way status, saying they had identified about 209 parcels that may be needed and have right-of-way entry on 117. They have uninterrupted right-of-way of about 91,000 feet. Approximately 12% overall has been surveyed. They have no right-of-entry in Gonzales County other than the property the Corporation owns. The Appraisal District in Gonzales County has no maps. Director Rivera inquired if they are requesting maps and Mr. Roming replied yes, but they're not getting them. Director Rivera then verified that the problem is not ill will, but lack of information. Mr. Roming acknowledged that's correct. , . Mr. Roming then mentioned the topographic survey is also about 12% completed. As far as the geotechnical investigation, Mr. Roming related they have started boring holes. Director Bauer asked how deep and Mr. Roming replied 10 feet. Mr. Roming went on to say the environmental and archaeological surveys are about to begin, but they have to get an antiquities permit for them and bring it back for the City Managers to sign. He jokingly commented It's bureaucracy at its finest. Vice-President Cook asked if they would be using sub-contractors for this work and Mr. Roming answered all those people are on their staff. He also added the order has been issued for water well #3. Mr. Crockett Camp stated the driller is prepared to move onto the property tomorrow. Vice- President Cook inquired if it would be a production well, not an exploratory one, and Mr. Roming answered that's correct. Regarding the electrical work, Mr. Romina had a map showing the existing GVEC facilities and the proposed facilities. They have a meeting scheduled with GVEC on May 30th. They have yet to negotiate the cost of electricity, but he thinks it will end up being about half of what they expected. Mr. Roming's map (on the reverse side) showed the Schertz booster pump. President Dwyer asked if they had acquired the property and Mr. Roming replied no, they have the right-of-entry and are waiting on a response regarding acquisition of the property. Mr. Roming noted he wanted to bring up the additional item of keeping up with the cost He gave a spreadsheet to Mr. Camp for filling out his part and also gave a spreadsheet to both City Managers. He doesn't yet have a projection of the water rights cost, but is still very close to the original budget figures. Director Rivera asked if everything is still on schedule. Mr. Roming replied that actually, they are about 60-90 days behind schedule. He doesn't feel they're in the danger zone yet. jack Hamlett stressed that the big unknown factor is right-of-way acquisition. Director Rivera asked if they're making progress. President Dwyer indicated the problem would be how many problems they have with property owners. Vice-President Cook wondered if they're taking advantage of all they learned from Corpus Christi. Mr. Hamlett pointed out Corpus had no money problems and the Corporation doesn't have that luxury. Kerry Sweatt mentioned that lots of people misunderstand right-of-entry. Jack Hamlett advised they are having regular meetings in trying to keep a heads up on matters. The fourth order of business was to consider and take action regarding Resolution approving purchase of land situated in Gonzales County, Texas, consisting of 11.7138 acres more or less, and located in the J.J. Treadwell Survey No. A-468. Mr. Camp distributed maps to the Board to show them where various tracts of land are located. He said he thinks the land acquisition is going very well and they are up to 63.6% of what is needed for the first years of operation. Secretary Wolverton moved to approve the Resolution regarding purchase of land situated in Gonzales County, Texas, consisting of 11.7138 acres, more or less, and located in the J.J. Treadwell Survey No. A-468. Vice- President Cook seconded the motion, which carried by unanimous vote of all Directors present. The fifth order of business was to consider and take action regarding Resolution approving purchase of land situated in Gonzales County, Texas, consisting of 87.6 acres, more or less, and located in the Elbridge S. Click Survey No. A-167. Director Bauer moved to approve the Resolution regarding purchase of land situated in Gonzales County, Texas, consisting of 87.6 acres, more or less, and located in the Elbridge S. Click Survey No. A-167. Director Rivera seconded the motion, which carried by unanimous vote of all Directors present. Director Rivera, after the vote, commented that for the benefit of all Schertz and Seguin citizens, every effort is being made on their behalf. This project is a great challenge and the Corporation is meeting that challenge. The sixth order of business was an Executive Session called under Chapter 661 Local Government Code, Subsection 661.072, deliberation regarding real property. An Executive Session was held from 2:29 p.m. until 3:19 p.m. The seventh order of business was to consider and take action as a result of Item #6. No action was required. \ Before adjournment, Mr. Sweatt reminded everyone they need to sign the minutes. He also mentioned, that in looking at the month of June, he sees no pressing business for the Corporation and would like them to consider waiving the June meeting unless something urgent comes up. Secretary Wolverton moved to waive the June, 2000 meeting of the Schertz/Seguin Local Government Corporation unless something urgent comes up. Vice-President Cook seconded the motion, which carried by unanimous vote of all Directors present. (Unless something urgent comes up, the next meeting will be July 13, 2000 at 1 :30 p.m. in Seguin.) Mr. Sweatt also stated, in response to a question that Vice-President Cook had asked him, that as the Corporation acquires properties, they are covered by TML. Director Rivera reported there was a meeting of the Regional Planning Board in Goliad. One of the items discussed was selection of policies. Questions need to be resolved about drawdown to the Edwards and a policy regarding that will be recommended. There will be another meeting in June and she will keep the Corporation posted. Director Rivera emphasized she is a big supporter of conservation of the aquifer. The eighth order of business was adjournment. There being no further business offered, it was moved and seconded that the meeting be adjourned. Upon a vote being taken, the motion carried by a unanimous vote of all Directors present and the meeting was adjourned at 3:30 p.m. MINUTES APPROVED this the day of ,2000. Signatures of all Directors Robin Dwyer, President Ramon J. Cook, Vice-President Jim Wolverton, Secretary Sidney Bauer, Director Gloria Rivera, Director Investment Report - Schertz/Seguin Local Government Corporation January 1,2000 - March 31, 2000 U') ...... D> I l.L Description · Fffi,MC-6RT2 FFCB-2SV3 FHLMV-OSH7 FFCB-2SF8 FFCB--2VS6 FNMA-SWS1.l FNMA-8X\\'O FNMA-8ZX6 Par $ Amount $1,000,000 $2.000,000 S 1,000,000 $700.000 S2,6OO,000 $600 .000 $1,000,000 $1,430,000 Beginning Book $998,100 $1,987,798 $997,953 N/A $2,555.256 $587,752 N/A N/A Value 1-1-00 Ending Book N/A N/A N/A N/A $2.593,309 $596,260 $989.247 $1,402,673 VallW 3-31-00 Beginning $997,942 $1.988.625 $988,637 N/A $2,555,930 $587.940 N/A N/A Mmket Value 1-1-00 Emling Market N/A N/A N/A N/A $2,594,020 $599,568 $988.600 $1,372,840 Value 3.3 &-00 Purobmlc Date 12/22/99 12/22/99 12/22/99 1/13100 12/22/99 12130/99 218100 3/10/00 CallDa1e N/A N/A N/A N/A N/A N/A NJA N/A Maturity Date 1/13/00 2/8/00 311 0/00 1/25100 4117100 5/11/00 618/00 7127/00 CaB Yield N/A N/A N/A N/A N/A NlA N/A N/A Maturi1y Yield 5.799% 5.905% 5.94% 5.566% 5.983% 5.82% 5.95% 6.1% Estimated Interes1 $1,900 S 12,202 $2,047 $1 ).79 $38,053 $8,509 $.8.381 $5.138 Accrued thi3 Period % orpDrtfulio 115 N/A N/A N/A N/A 43.77% 10.06% 16.7Wo 23.68% of 3-31-00 ...., e::> ....... ...... e::> ~ ex> .... e::> I I- D> D> ~ ...... I e::> ~ I e::> ...., ex> z: => .." lJ.J en l.L e >- I- U I E o ~ l.L E .... e::> t activity and strategies descnbed in this report are in compliance with the City's Investment Policy and State law. Susan Caddell, Director of Finance Jack Hamlett, City Manager . FmIA. Federat National Mortgage Allsociation (Fannie Mae) FHLMC . Federal Home Loan Mortgage Cmporation FFCB - Federal Farm Credit B urcau e::> CJ e::> I .... e::> I '" -. investment Report - Schertz/Seguin Local Government L:OrpOrallOD January 1,2000 - March 31, 2000 on "" CD u... DescIiplion. BANK TOTAL I Pax S Amount N/A N/A ~egiIlniog Book $278,664 $7,405,523 Value 1-1..()O Ending Book $342,798 $5,924,281 Value 3.31-00 Beginning $278,664 $7,397 ,738 Market Value 1-1-00 Ending MBIkel $342,798 $5,897,826 Value 3-31-00 Purohase Date NIA N/A Call Date N/A N/A Maturity Dare N/A N/A Call Yield N/A N/A M.alurity Yield J% 5.34% Bstimated $1,740 $19,249 Interest Aecmed this Period % of portfolio as 5.79% 100% of 3-31-00 ..... = "- ..... = 0- co t- = I I- CD CD .... "" I = .... I = ..... co 2: => C:I UI V> u... ~ CERTIFlCA TIQN S We i.fy the investment activity and strategies described in this report are in compliance with tbe City's l:nvestment Policy and State law. I E ~ Susan Caddell, Director of Finance E jack Hamlett, City Manager '" = FNMA - Federal Nalional Mortgage Associalioo (Fannie Mae) HCB . Federal Farm Credit Bureau FHLMC - Federal Home Loon Mortgage Corporation .. = - . = = I t- = I ::J -.