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1978R01- CREATING A PUBLIC LIBRARY . . ..) , ',' .'j .. , . RESOLUTION NO. '/'8'- ~-I A RESOLUTION CREATING A PUBLIC LIBRARY; PROVIDING FOR THE PURPOSE, ORGANIZATION, APPOINTMENT AND DUTIES OF A PUBLIC LIBRARY ADVISORY BOARD; PROVIDING FOR THE APPOINTMENT AND DUTIES OF A LIBRARIAN; PROVIDING FOR THE FINANC- ING OF THE SCHERTZ PUBLIC LIBRARY; AND PROVIDING REGULATIONS FOR THE OPERATION OF THE SCHERTZ PUBLIC LIBRARY. WHEREAS, there is a need for the City of Schertz to create and provide for the governing and operation of a city public library, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: SECTION I A city library, to be know as the Schertz Public Library, is hereby created. SECTION II A Library Advisory Board is hereby created. A. The object and purpose of the Library Advisory Board is to act as an advisory, policy-recommending board to the City Manager and City Council relating to the establishment and usage of the library, the nature of services rendered or to be rendered by the library, the manner in which the library service may be coordinated with other municipal services, and other such matters as the City Manager or City Council may deem beneficial to the City of Schertz. '-''<.C,. B. The Library Advisory Board shall consist of twelve (12) members, all residents of the City of Schertz, to be appointed by the City Council for the term of two years; provided, however, that of the first twelve (12) appointments made under this resolution, six (6) shall be appointed for two (2) years and six (6) shall be appointed for one (1) year; and thereafter an alternate six (6) shall be appointed each year for said two (2) year terms. The initta1 terms under this enactment shall commence to run from the enactment date of this resolution. , C. F011dWing the initial appointments, all appointments and removal actions to or from the Library Advisory Board will conform with established City policy pertaining to standing committees. D. The Library Advisory Board shall select from among its members, a Chairman and a Vice Chairman, said selections to be recommended to the . " " ,.... City Counci 1. The City Council will appoint a Chairman and Vice Chair- man to the Library Advisory Board. E. The Librarian shall serve as an ex officio member of the Library Advisory Board, and shall serve as Secretary of the Board. F. Until such time as the City Council authorizes funding in the City Budget for a paid librarian, the City Manager shall serve as an ex officio member of the Board. G. The duties of the Library Advisory Board shall be to: 1. Hold meetings as they deem necessary in accordance with the Open Meetings Laws of the State of Texas. 2. Receive suggestions and recommendations from the City Manager and City Council respecting the library and library service and to make recommendations to the City Manager and City Council regarding the same if deemed necessary and desirable. 3. Make periodic reports to the City Manager and City Council concerning the work of the Board; submit meeting minutes for City Council approval; and make such special reports as may be requested by the City Manager or City Council. 4. Carry out and perform such other reasonable regulations and requirements as may from time to time be made and adopted by the City Council. H. The Library Advisory Board shall have no power to obligate the City of Schertz in any manner whatsoever; library finances shall be handled in the same manner as any department of the City government with respect to those departments having volunteers serving in place of paid full staffs. I. A simple majority of appointed members shall constitute a quorum, and shall be necessary to conduct a meeting of the Board. J. A City Council member, designated by the Council, shall serve as an ex officio member of the Library Advisory Board. 'f, ~ ,f'." " " . . SECTION III The administrative head of the City Public Library shall be a qualified librarian. Said position shall be filled by the City Manager and be under the control of the City Manager, and shall draw compensation in accordance with the City's pay plan. Said position may be filled only when funds are appropriated in a Fiscal Year Budget by the City Council for the position. Until that time, a volunteer librarian will be chosen by the Library Advisory Board, recommended to the City Council, and appoint- ed to that role by the City Council. SECTION IV General rules and regulations for the operation of the library shall be left to the discretion of the Library Advisory Board, subject to approval by the City Manager. SECTION V Finances for the operation of the library shall be appropriated by the City Council, as they deem necessary, from the General Fund of the City in a manner commensurate with the normal Fiscal Year Budget appropriations. A separate account, to accomodate public donations, will be created by the City Manager and entitled "Library Fund". Said account will require dual signatures, for withdrawal, with the possible signatories being: The Mayor, the City Manager, City Secretary and Library Advisory Board Chairman. Said fund will be audited by the City's auditor as if a part of City funds. SECTION VI The City of Schertz hereby agrees to accept all gifts and donations of books, educational material, equipment or monetary contributions that may be made, and it is agreed that all such donations shall constitute and form the books, equipment and Library Fund of the Schertz Public Library. SECTION VII If any provision, exception, section, subsection, paragraph, sentence, clause or phrase of this resolution or the application of same to any per- son or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the re- maining provisions of this resolution or their application to other persons , . . .'.'/.. .t " , . " -, ",' or sets of circumstances and to this end, all provisions of this reso- lution are declared to be severable. SECTION'VIII This resolution shall take effect from and after its adoption by the City of Schertz. PASSED, APPROVED AND ADOPTED this the J day Of?AA~ , 19 7'6 ~J-CJ~ j' , Mayo , City of Schertz, Texas ATTEST: (SEAL OF CITY)