6-12-1985
196
SPECIAL MEETING OF THE CITY COUNCIL
JUNE 12, 1985
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The Schertz City Council convened in Special Workshop Session,
Wednesday, June 12, 1985, at 7:00 p.m. in the Conference Room of
the Municipal Complex, 1400 Live Oak Road. The following members
were present: Mayor Earl W. Sawyer, presiding; Charles B.
Sharpe; Hal Baldwin; Ray Stanhope; Adolph Aguilar and Ken
Greenwald. Staff present were City Manager Jimmy G. Gilmore and
City Secretary June G. Krause.
.1 HEARING OF RESIDENTS: Alice and Salvador previtera
addressed Council concerning the drainage ditch in back of their
property in Village III. There is all types of debri in the
ditch, including old mattresses, limbs, boards, etc..
Mr. Gilmore said the City has contacted the owner of the property
and told them they should clean out the ditch, plant the grass
and bring it up to the requirements of the City. Also letters
were sent to adjoining property owners asking them not to put any
type of debri in the easement or ditch. This ditch has not been
accepted from the apartment complex owners and will not be until
it is brought within regulations.
Mr. Previtera said that the last rains we had showed a great need
for this ditch, without it their property would have been
flooded. However, he does feel that it is too low and the sides D
are too steep. Mr. & Mrs. Previters were under the impression
the letter sent them advised them to clean the ditch.
Mayor Sawyer said that if the letter did imply that, the City
owes them an apology. The owners of the property are the ones
that need to clean it up and bring it up to City regulations.
The Mayor said Council was aware of the problems and had talked
about it previously and are working on it now.
.2 Discussion of Zoning Change .70 - a request by Mr.
Weaver and Mr. Sanders.
Mayor Sawyer said there has been a public hearing on this request
and it is on the agenda to see if Council had any further
questions prior to voting on the request at the next regular
meeting. Council had no questions.
i3 Discussion of awarding bid on a 3-wheel riding mower.
Mr. Gilmore reminded Council this item was brought to them prior
to going out for bids. Only one bid was received - from Watson
Distributing Company, in the amount of $7,665.00. Specifications
and request for bids were mailed to several distributors.
Several of the Councilmembers expressed concern about purchasing D
diesel equipment as it requires special handling and maintenance.
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Mayor Sawyer suggested delaying action on this item and let the
City Manager find out why the department wanted a diesel engine.
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! Mr. Aguilar suggested that in the future perhaps the department
head could be present to give the rationale for specific type
specifications.
#4 Discussion of contract agreement between the City of
Schertz and Guadalupe County for the sale of vehicle validation
stickers.
The contract presented was written by the County Attorney and is
in plain language. The City and County Tax Assessor gave input
into the writing of this new contract. Council agreed this one
seemed to say what we want in a contract.
Mayor Sawyer said we have also received an Interlocal Contract
Agreement from the County Appraisal District. They are asking to
. collect City taxes. Mayor Sawyer said he is against them
collecting taxes for the City of Schertz. Concensus of Council
was in agreement with the Mayor - not to relinquish collection of
taxes to the County.
Mr. Sharpe said that when they can demonstrate that they can get
an accurate tax rollout on time, then we might consider it.
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Mr. Baldwin said the School District had the County Appraiser out
to discuss their proposed budget and answer questions. Most of
the increases are brought about because by law they have to
reappraise the entire district this, next year.
#5 EXECUTIVE SESSION: None needed
#6 CITY MANAGER'S REPORT: A. In Aviation Heights, we have
a street right-of-way that will never be used because there is a
house that sits right in the middle of it. It is at the end of
Elm Street at Aviation Avenue. We have had inquiries about this
property, they want to purchase and build on it. We would have
to abandon the right-of-way, then go out for bids. The lot is
about 6079 sq. ft.; however, even though it is smaller than a R-2
zoned lot, it is as big as most lots in the area surrounding it.
Mr. Stanhope had to leave the meeting at 7:45 p.m.
Mr. Vaughn and Boswell are the ones that want to build on the lot
in question. It would not be used for moving in an old house.
Council agreed to relinquish our right of way and go out for bids
on the sale of this property.
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B. Mr. Gilmore asked if Council wanted to go out for bids again
on the property at our Universal City well site. He said that
our engineer and water people have both said that if we get
another well, it should be up north rather at the U.C. site.
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Council discussed using this property as a trade incentive with
Universal City for their ETJ rights on FM 1518. After further
discussion, it was agreed that we would go out for bids - we
would not have to accept any bid if we did not wish to.
C. Would like for Council to consider our re-inspection fees.
At the time we set them at $18, we had to pay that amount to the
VA inspectors, and we feel it is a little high now. Council
concensus was to retain the $18 reinspection fee.
D. During the firemans picnic, Garden Ridge Pottery made a
substantial donation to the fire department and Naylor also made
a contribution. We would like to get plaques for them again this
year. Council concensus was to get the plaques.
E. SAFES had scheduled to purchase a new ambulance in September.
They again have an opportunity to obtain a demonstrator at $5,000
to $7,000 less than a new one; but would have to purchase it now.
They would hold the suburban for a while before getting rid of
it. Council concensus was to go ahead and purchase now.
Council discussed the possibility of having a regional ambulance
system and putting a sub-station near the Village Oaks Hospital.
F. Mr. Ed Melton was elected President of the South Texas
Emergency Management Association today.
G. We have had questions from Cibolo about our increase in cost
to them for dispatch service. In 1983, we increase this service
to $200 per month and then as of June 1, 1985, we increased it to
$500 per month. 34-1/2% of all calls we get are for Cibolo.
That does not included the calls on the key cards. They are
paying 3.7% of salaries and at $500 they would be paying 9% of
salaries of dispatcher. That does not include time for running
driver's license checks for their courts and does not include
public service calls.
Council concensus was to send them a letter, giving all the
information and tell them we cannot dispatch for less than the
$500 as billed.
H. We have received two copies of GVEC's rate filing package
that they are filing with the Public Utility Commission. They
state that no action is necessary at this time but they will
request to be on a future agenda to formally present their
requested rate increase.
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Mr. Sharpe asked if the City had answered the letter from Mr.
Hines of GVEC in which he said they had no objection to putting
in underground utilities on 135 providing we pay for them. We
have not sent a rep~y to that letter. Mr. Sharpe suggested we D
write him saying that if they had collected the $500 per lot from .
each developer, they would have the money to pay for the
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underground utilities. We are not prepared to put in all
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should be sent to Mr. Hines along these lines.
I. Mr. Gilmore reminded everyone of the planned tour on Saturday
to update the Councils and planning & Zoning Commissions of both
Schertz and Cibolo, as well as the School District Board members,
on the development (present and future) in the area.
At this point, Mayor Sawyer recognized Mrs. Coralee Fenner,
President of the southeast Randolph Home Owners Association.
Mrs. Fenner gave an update on the progress they are making
towards getting disannexed from San Antonio. She said one thing
Attorney Harvey Hardy said they would need prior to going to San
Antonio Council was a resolution from the City of Schertz saying
Schertz will annex them when they are disannexed in order to
protect the AICUZ.
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Council discussed again the need for an agreement with San
Antonio on relinquishing their ETJ in that area before we can
annex. Mrs. Fenner said some of their residents had questions
regarding being annexed by Schertz. Can they keep their
animals - yes, as long as it remains a rural area. They do not
want a Mobile Home park in the area. And as Schertz does not
have the heavy equipment to maintain gravel roads, will Schertz
contract with one of their citizens who does own the equipment to
keep their roads in shape.
Mayor Sawyer called for a short recess at 8:40 p.m.
The Workshop was reconvened at 8:48 p.m.
#7 ITEMS BY COUNCIL:
Mr. Greenwald: A. We need to get Bexar County Commissioner Bob
Lee to come out here and show him what is happening in his area
on Cibolo Creek. We also have a big police problem in his
representative area that he should be told about.
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B. Does the Emergency Management Plan have provision for
notifying businesses when there is an emergency. Mr. Gilmore
said yes it does but no one was notified this last time because
it came up so fast it surprised everyone. However those
businesses on Pecan were not in any danger - we did evacuate some
people in the trailer park.
C. He also wanted to know what is meant by Lateral Road Tax.
This is a tax to maintain roads in the county.
Mr. Baldwin said that he was going to the Guadalupe County
Appraisal Dis~r ict meeting Thursday night and was willing to
represent Schertz as well as the School District.
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Mr. Sharpe: A. The Chamber of Commerce Annual meeting will be
held July 9th, with Mr. Cisneros as guest speaker~
B. While in Schertz Bank, he was approached about the signature
cards for the two accounts - Housing Finance Corporation and
Industrial'Development Corporation. Schertz has transferred some
of the monies into a Certificate of Deposit but there' 'are no
Schertz staff members signatures on the cards. Perhaps we should
have the two bodies meet and pass a resolution to the effect that
either the City Manager and/or the City Secretary would be
a\l.thorize'd to sign checks and transfers. Mr. Gilmore said he
would check with Mr. Harris since' he set up both corporations.
C. Mr. Sharpe asked if we were still
Northcliffe. Mayor Sawy.er said our attornies
unless it was. veryimprotant to us, do not
urttilthe Green 'Valley thing is settled.
D. Did we get the CDR, Crow Development and Dietz people
together to discuss the roads. Mr. Gilmore' said they have talked
some.
looking to annex
had requested that,
annex in that are~
Mr. Aguilar: A. What is the time frame when they will open up
ElbelRoad east of FM 3009? Don't really know. Mr. Gilmore said
the Valaro pipe -line is higher than the bottom of the ditch and
Valaro says if you want it lowered, then do it - it would cost
about $65,000~ .
Mr. Gilmore reported on a meeting he attended with Barshop people
and the Highway Department representatives concerning drainage.
The Highway Department recommends that drainage not be put under
FM 3009 until it is widened. Mr. Gilmore told them that if that
is the case, then we must have a letter saying that when it is
developed, Barshop must pay to have it put under FM 3009. Also
it is our responsibility to do something about the entrance at
Crest Oak. Our engineer stated that what the State requires is
satisfactory with the City. We told Barshop that we will go with
what the State requires. "
Mr. Gilmore said the recent flood cost the City about $3,000 to
$3,500. We really got off easy - we only had to evacuate a few
people at the trailer park. We set up next door at the Community
Center. He recommended sending letters of appreciation to the
ladies of the Fire Department Auxiliary and also to t~e volunteer
firemen. . ,
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Mr. Aguilar brought up the sign ordinance and what it says about
billboards. First we don't allow billboards; however, some
permits were issued prior to enforcing the ordinance. Mr. Sharpe
suggested a time limit be placed on how long a permit was valid.
Also discussed was the engineering tests on development streets 01
and if it was sufficient.
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i8 ITEMS BY MAYOR: Mayor Sawyer said he had a notice of
meeting for the Greater Austin-San Antonio Council meeting.
He also was asked by the Cibolo Valley Jaycees if any of the
Council wanted to work in the dunking booth at the Jubilee.
Mr. Greenwald said P&Z wanted to thank Council for the use of a
secretary at their last meeting.
i9 ADJOURNMENT: Mayor Sawyer declared the meeting
adjourned at 9:27 p.m.
ATTEST:
City