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8-6-1985 r I t -'> REGULAR MEETING OF THE CITY COUNCIL AUGUST 6, 1985 The Schertz City Council convened in Regular Session, Tuesday, August 6, 1985, at 7: 00 p.m. in the Council Chambers of the Municipal Complex, 1400 Live Oak Road, Schertz, Texas. The following members were present: Mayor Earl W. Sawyer, presiding; Charles B. Sharpe; Hal Baldwin; Ray Stanhope; Adolph Aguilar and Ken Greenwald. Staff present were Jimmy G. Gilmore, City Manager and June G. Krause, City Secretary. Prior to opening the meeting, Mayor Sawyer introduced Mr. Wayne Wolters, president of the Schertz Business Club. Mr. Wolters presented a plaque to Librarian Gail Douglas for being selected Employee of the Quarter. PUBLIC HEARING: Mayor Sawyer explained that the City Council also sits as the Board of Adjustment, in accordance with the City Charter. The purpose of this Board of Adjustment Hearing is to receive input from the public on a request by Forrest R. Paine for a special exception to the minimum lot size required by the zoning ordinance for General Business Districts. The land in question is a 0.108 acre tract located at 203 and 205 First Street. ~ Mr. Paine said this is a 50 x 95 foot lot and he plans to build a 30 x 16 foot building for a Bike Shop. He then showed how the building would look. In answering questions of the BOA, he said that he would comply with the set back lines and would have the required parking spaces. The building would be 29 feet from FM 78 and would back up to within 6 feet to the property line of the Churches' Chicken property. There were no citizens wishing to speak for or against this request. r I , i ~ Mr. Sharpe moved to approve the special exception, as requested by Mr. Paine, to the minimum lot size for General Business Districts. The motion was seconded by Mr. Stanhope and carried with the following vote: AYES: Mr. Sharpe, Mr. Baldwin, Mr. Stanhope, Mr. Aguilar and Mr. Greenwald. NAYS: None il APPROVAL OF MINUTES: Mr. Baldwin moved to approve the minutes of the Special Meeting of July 12th and Regular Meeting of July 16, 1985. Mr. Greenwald seconded the motion which carried with the following vote: AYES: Councilmen Baldwin, Stanhope, Aguilar and Greenwald. NAYS: None 23~t \ \ j I ABSTAINING: Mr. Sharpe, who was not present for the meeting of July 12th. .2 HEARING OF RESIDENTS: none n, L-:J #3 AGREEMENT: Mayor Sawyer introduced for consideration an agreement between Bexar County and the City of Schertz on "Urban County" designation. Ms. Frances Terahn, from Bexar County Commissioner Lee's office was present to answer questions of Council. Mr. Sharpe asked if Schertz supported Bexar County in this, and if there would be a non-profit organization that wanted to participate in senior citizen housing, would they be prevented from getting a grant under this designation. Ms. Terahn said yes because new construction would be restr icted for three years. Mr. Baldwin asked if the Schertz Housing Authority would be prevented from securing senior citizen housing. Ms. Terahn said yes, for the same three year period. Ms. Terahn said the County Commissioners have no set projects for this grant money at present. There will be planning meetings and public hearings by participating communities and they will prioritize the projects. Handicapped access is the only project that can be done regardless of income; all others will have to be low-income projects. Ms. Terahn said there are approximately ten 0 cities that have already agreed to go with Bexar County on this and only the two Bexar County citizens in Schertz could be counted in this designation; however it would affect the entire City. Mr. Sharpe moved that the Council does agreement with Bexar County at this time. the motion, which carried as follows: not enter into an Mr. Baldwin seconded AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and Greenwald. NAYS: None Mayor Sawyer asked Ms. Terahn to convey our thanks to Commissioner Lee for his efforts in our behalf. .4 RESOLUTION: Mayor Sawyer introduced a resolution and read the caption as follows: RESOLUTION NO. 85-R-9 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, SETTING A TIME, DATE AND PLACE FOR PUBLIC HEARINGS PURSUANT TO THE PROPOSED ANNEXATION OF' 88.9 ACRES OF LAND, MORE OR LESS, OUT OFCOMAL COUNTY. o elr'-"':'1. ~, r- Mr. Sharpe moved to approve the resolution setting the time for a public hearing as August 20, 1985 at 7:00 p.m., for the proposed annexation of 88.9 acres out of Comal County. Mr. Stanhope seconded the motion, which carried with the following vote: AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and Greenwald. NAYS: None Mayor Sawyer said this is the land near Northcliffe on IH 35 bought by the Forbes Corporation and they have requested that we annex the area. #5 SAFES: Consideration of write-offs for SAFES for 2nd quarter of 1984. These are the quarterly write-offs and every effort is continuing to be made by the City to collect these debts. He said he would like to point out that it costs everybody when we have to write- off these fees. Mr. Baldwin moved to approve the SAFES wr ite-offs for the 2nd quarter of 1984, in the amount of $3,910.00. Mr. Greenwald seconded the motion, which carried as follows: r- AYES: Councilmen Sharpe, Baldwin, Stanhope and Greenwald NAYS: None ABSTAINING: Mr. Aguilar .6 ORDINANCE: Mayor Sawyer introduced an ordinance and read the caption as follows: AN ORDINANCE PROHIBITING THE GROWING OR MAINTAINING OF VEGETATION OR RUBBISH IN A MANNER THAT IS CONSIDERED A PUBLIC NUISANCE ORA THREAT TO PUBLIC SAFETY ; PROVIDING FOR THE ELIMINATION OF SUCH CONDITION BY THE CITY; PROVIDING A PENALTY FOR VIOLATION THEREOF; PROVIDING FOR THE CITY TO COLLECT FOR ANY EXPENSE INCURRED FOR SUCH VIOLATION. Mr. Sharpe moved to approve the first reading of this ordinance setting forth standards for cutting weeds, etc. in the City. Mr. Greenwald seconded the motion, which carried with the following vote: --- AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and Greenwald. NAYS: None ~ 4 ,~.:t. ;f":,. ~~O \ 'I .7 ORDINANCE: The Mayor introduced an ordinance and read the caption as follows: AN ORDINANCE ESTABLISHING SPEED LIMITS ON I.H. 35 MAINLANES AND FRONTAGE ROADS FROM THE SOUTH CITY LIMIT NORTHERLY TO THE NORTH CITY LIMIT, AND REPEALING ALL ORDINANCES IN CONFLICT. D Mr. Stanhope moved to accept the first reading of an ordinance setting speed limits on I 35 mainlanes and access roads. Mr. Aguilar seconded the motion, which carried as follows: AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and Greenwald. NAYS: None .8 CHAMBER OF COMMERCE: Mr. Gilmore said this is an annual contract wi~h the Greater Randlph Area Chamber of Commerce. Last year's level of support was $585. This year's level, based on 1984 sales tax figures would be $790. This money is used for economic development, seminars and beautification, etc. Mr. Aguilar moved to accept the contract with the Greater Randolph Area Chamber of Commerce. Mr. Greenwald seconded the motion, which carried with the following vote: AYES: Councilmen Baldwin, Stanhope, Aguilar and Greenwald NAYS: None ABSTAINING: Mr. Sharpe because of possible conflict of interest. o 19 RESOLUTION: Mayor Sawyer introduced a resolution and read the caption as follows: RESOLUTION NO. 85-R-lO A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, OF INTENT TO' CONSTRUCT LIVE OAK ROAD (SCHERTZ PARKWAY) TO IH35 AND THAT A REALISTIC MEANS OF FUNDING THE PROJECT IS BEING PURSUED TO PROVIDE FOR SUCH CONSTRUCTION COSTS. Mr. Aguilar moved to consider favorably the resolution declaring the City's intent to construct Schertz Parkway and pursuing funding. Mr. Greenwald seconded the motion, which carried with the following vote: AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and Greenwald NAYS: None D r- I i I I I l .i ilO SILVERTREE SIDEWALKS: Mr. Gilmore said the developers feel the sidewalks are not necessary. They say the can serve no possible purpose as they do not think anyone would use the sidewalk. If the sidewalk continues northward along 3009 it would go past another residential area then it would die in the drain channel. Also the sidewalk would be backing up to fences and would cause an unsightly weed area between the sidewalk and fences. This could defeat the overall purpose of the overlay district in their opinion. Council discussed the need to stick to the overlay zoning. Mr. Greenwald moved to uphold the Planning and Zoning recommendation to have sidewalks on Jack Hays Boulevard. Mr. Aguilar seconded the motion, which carried as follows: AYES: Councilmen Sharpe, Baldwin, Stanhope, Aguilar and Greenwald. NAYS: None ill EXECUTIVE SESSION: Mayor Sawyer called an Executive Session under Article 5262-17, V.T.C.S. Section 2(e) at 7:35 p.m. The Regular Meeting was reconvened by Mayor Sawyer at 8:24 p.m. in the Conference Room of the Municipal Complex. r- MR. BALDWIN HAD TO LEAVE THE MEETING AT 8:24 P.M. ! I l ~ i12 BUDGET WORKSHOP: Mr. Gilmore said that in regard to sales tax, in the last monthly bulletin put out by Mr. BUllock, he says he expects growth of 7 or 8 percent but Mr. Gilmore planned for 9 percent. Mayor Sawyer said Mr. Baldwin wanted to ask about SAFES wanting to buy another ambulance every year - he does not think that a good idea. Mr. Gilmore said the oldest one is now decertified and only used for non-critical transports. Also this item is a replacement fund and not necessarily to buy a new ambulance each year but only as needed. Mr. Aguilar said that the Library had asked for funds to buy books to reflect the Sesquicentennial year - Texas history, etc. This could be a project for the Sesquicentennial Committee. Mr. Sharpe questioned the salary line item in the library budget. Mr. Gilmore said he used a 6% increase and to bring the part-time employee on as full-time at the salary she is making now. Mayor Sawyer said he understood that Univeral City is looking to hire a librarian and if the pay is in accordance to other positions, we are going to lose a good employee unless we raise the salary. We do not want to lose her as she works well with both the Board and volunteers and is skillful and good at public relations. Mr. Sharpe said he agreed the salary should be'increased and we can find another way to purchase the books. 238 \ o Mayor Sawyer said what brought the Animal Control budget up is the vehicle purchase, which we really need - a vehicle that is being mandated by State law. Mr.. Gilmore said that we have to have expense money. to carryover. each year until taxes. start coming in. ,If he restricts expenses to the bare' essentials. for the first three months, a. salary adjustment can be made. Mr. Gilmore said we have to, watch and not get out 'of line with other employees salaries who work for the City. -We want. to' be sure we are as fair as possible and still be fair to other employees. Mayor Sawyer suggested letting the city Manager look at salaries. Mayor Sawyer then, asked . if anyone had anything setl-ously wrong wIth-this .b,udget:.He said, the City Manager would 'pull . out "the half million dollars committed to the Highway Department that cannot be spent for anything else. He said fitr. Gilmore has recommended Council increase, taxes by one cent; Mr. Stanhope suggested adding another inspector to the manning docket. Mr. Gilmore said that there are other personnel that are needed more than an additional inspector. Mayor Sawyer 'said he felt an Administrative Assistant for Mr. Gilmore was top priority. Mr. Gilmore said that slot was not included in the budget but could be if Council wants the one cent increase, in taxes. " Mr. Aguilar said he knew that the library needed office equipment I~ maintenance but there is none in the budget. Mr. Gilmore said that is included under Municipal Building with all other maintenance. The Library Board members stated they would like to see the book line ~temincreased to keep up with the population requirements. They would also like to see the audiovisual item increased to the $300 level as requested. They also said when the present CD is cashed, they will turn $1787.50 back to the City, leaving - a balance of $4075.75 on the building. Mr. Stanhope asked if it was. mandatory' to return' thi's amount to the City and Mayo.r Sawyer said-to maintain ctedibility it was. Council also discussed the high maintenance items and dispatch fees from Cibolo. Mr. Gilmore said as we do not have a commitment f,rom :Cibolo, it- is hard to 'estimate' what. that line item. will be. Council was in agreement to leave the suggested . monthly fee for dispatch service at $500. Mr. Sharpe discussed several items, such as the hotel tax, alarms, indirect cost to SAFES, etc. .13 CITY MANAGER'S REPORT: A. Mr. Gilmore said SAFES is having major probleiDsin that various medications are being affected by the heat when-stored in the garage. We went to Fred Ross and he came up with a building 9 x 12 feet with 8 foot 0 ceiling that could be built to:mateh the existing structure and complete with air conditioning would cost approximately $4430. The only other alternative is to keep the medications in the ffl:;. ~;I!;'J:(~~~r:.-tJ~~'" ....---d.ifuI.~Jtio~'..1 . ',;.~"'-I__i~' ~ [ r- I l r- ~ ~;J' (,A '!.J;"j office; and at night when the building is locked, it would take time to get it for the ambulances. B. The Parks Superintendent presented a recommendation for consideration - some type of citizen park commission who can look into ways of developing a park plan, investigate grants, etc. Mayor Sawyer said to make sure that when this committee is formed, someone from the Council takes an active part in it. Council was in agreement with the concept. c. Have received a letter from Emergency Management that we did not get the grant for which we applied. D. The Economic Development Commission has extended invitations to the Council to a Planning Seminar on September 11-12. It will be held at the Embassy Suites in Austin. A registration fee of $25 per person will be charged. #14 ITEMS BY COUNCIL: Mr. Greenwald was very concerned about the lack of coverage on the BVYA Tournaments in the Herald. He also asked if the City had made any headway on the burglaries on FM 78 . Mr. Gilmore briefed Council on what little could be made public in this respect. Mr. Sharpe asked the status of getting our resulotion to TML. Mr. Aguilar said AACOG had made a staff study and everything was negative, they decided not to take a position on this. They were suppose to get with Mr. Gilmore to reword the resolution. Mr. Gilmore said he had not heard from AACOG but that TML was contacted and they assured the City they would send out a letter and give us a format. Mr. Sharpe suggested not waiting too long on this - it has to go to the resolution committee before the conference. Mr. Sharpe said August 22 was the date talked about for the Joint Councils meeting; however there was not a response request in the letter. Councilmembers suggested rescheduling the meeting and getting a commitment from the cities. Mr. Sharpe asked if staff knew why AACOG said we were no longer eligible for a grant for radios. Mr. Gilmore said the Criminal Justice Division is no longer supporting radios. Governor White is pushing films, etc. now. Mr. Sharpe said he did not see anything in the budget on improvements to bathroom facilities for the parks. Mr. Gilmore said it was just an oversite. #15 ITEMS BY MAYOR: Attended a meeting at Randolph and everything was on the positive side regarding the turning over of the land from San Antonio to Schertz. We need to start annexing a five hundred foot wide strip on either side of FM 1518. 240 Mayor Sawyer said he had signed several letters to corporations asking them to consider Schertz when they expand or relocate. We are trying to get more commercial development. On the 14th or 15th of August there will be a meeting of GUADCO 1 and 2 and the City at Northcliffe Country Club. This will be concerning sewerage to that area.ofI35. Have talked to the man in Marion and he said it would cost from 3-1/2 to 4 million dollars to build one of our own. .16 ADJOURNMENT:. Mr. Aguilar moved the meeting be adjourned at 10:37 p.m. Said motion was seconded by Mr. Greenwald and unanimously carried. ATTEST: iI. i.~.~ '. .,,'~. ~.. , ~ I ! o D D