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LAB 09-11-1978 .. ." LIBRARY ADVISORY BOARD MEETING September 11, 1978 The September meeting of the Schertz Public Library Advisory Board was called to order at 7:10 p.m. Members attending the meeting were: Ruth Tienor, Marge Rakowsky, Marguerite Martinez, Kay Sherman, Harriett Lipps, Margaret Riley, Mary Neleigh, Doug Mikus, Evelyn Rogers, Kermit Harborth, Roy Richard, Jr., Edith Cloud and Eva Perry. . Mr. Walter Hill also attended the meeting. The minutes of the August meeting were read and approved. Marguerite Martinez submitted the following Treasury report: Previous Balance (July 31, 1978) Income: Randolph Area Chamber of Commerce Methodist Church (Susannah Wesley $2,866.19 (8-7-78) Circle) (8-13-78) Total Incorre $ 237.36 25.00 262.36 Expenditures: Acme Lumber (8-2-78) Paul Anderson (8-2-78) S & W Distributers, Inc. (8-4-78) Acme Lumber (8-4-78) Josten's (8-13-78) Present Balance (August 31, 1978) Total Expenditures $ 295.78 248.40 119.60 35.42 129.24 $ 828.44 $2,300.ll Memorial Donation: Donna Grainger -$11.52. Bringing our total to $56.52. Eva Perry reported that the August Statistics broke down as follows: Adult Non-fiction -131; Adult Fiction-192; Juvenile Non-fiction-54; Juvenile Fiction-249J Young Adult-169; Paperbacks-488 for a total circulation of 1,283 volumes. Fines collected totaled $20.79 including $1.00 to replace a lost book. Borrowers Cards issued came to 162 bringing the total to date to 724. One hundred and six children attended Story hour during August. We processed 11 Inter-library Loans and spent $4.69 for ILL postage. Sixteen people attended the two workshops bringing the Staff total to 16 Adults and 15 teenagers for a total staff of 31. Committee Reports and Action Cataloguing: Harriett reported that 6,500 books have been catalogued and are on the shelf. Another 2,000 books are in the process of being catalogued. Margaret Riley informed the Board the Baker & Taylor books have been catalogued but that the Public Library Catalogue did not arrive. Harriett was asked to furnish a list of resource material for the Library to purchase. Clean-up: The list for cleaning duty was read by Marguerite. The list is posted in the workroom. Finance: Doug reported he and Ruth attended the County Commissioner's Meeting and requested $5,000.00. The Library was given $2,000.00 from the Revenue Sharing funds which should be received sometime after Jan- uary 1, 1979. Doug will attempt to send letters to Foundations to seek grants. Donna Grainger will also help. .... .. T' -2- Remodeling: The buzzer for the Children's room is still pending and the timer for the lights has been ordered. Mary Neleigh told the Board the record browser is too large for our Library but she has found a plan for a browser we can have constructed. Mrs. Harborth has been asked for advice on paint for the building. We will need a~prayer and helpers. The white carpet is still at Aladdin Cleaners. An estimate for lowering the workroom ceiling has not been made. Mr. Hill informed us the budget has been made and approved; however, the City can find the $150.00 tentatively estimated for the project. Bob Jacobsen can find the ducting needed for the air conditioning and heat. The Board was advised the new weatherstripping for the doors would be here September 12th. Mary informed us mats were needed outside the doors and that the water heater may be leaking. Publicity: Kay Sherman had no report; however, Mr. Hill placed an item in the newsletter pertaining to the need for volunteers for the Library and SAFES. Policy: Marge Rakowsky reported the Board needed to take action on several amendments to the By-Laws. The first change is to set a schedule of holidays as follows: January 1; President's Day-third Monday in February; Good Friday through Easter Monday; Memorial Day; July 4th; Labor Day; Columbus Day-second Monday in October; Veteran's Day- November 11; Thanksgiving day through Sunday; Christmas-December 24- December 26; December 31. Doug Mikus moved that the holiday schedule be accepted as stated. Margaret seconded the motion and the motion was carried. ?~ The next item before the Board is to change ARTICLE 1, Section 5 to read: All meetings of the Board shall be held in the library building. No action was taken by the Board on this change. ?~ Change ARTICLE III. Section 2 to Section 3. ?~ Add ARTICLE III. Section 2. A person may serve as a member of the Library Advisory Board for a maximum of three consecutive terms. After a break in service of one two-year term, the person may serve again as a member of the Library Advisory Board. Following a discusion of these two proposed changes, it was felt no changes were necessary and the changes were dropped. ?~ Add ARTICLE III. Section 4. Nominating Cormnittee. The Library Advisory Board Chairman shall appoint a nominating cormnittee at the October meeting of the Board. It shall consist of the Librarian as non-voting chairman and three Board members. The duties of the cormnittee are to recommend for the Library Advisory Board's approval six persons to be appointed to the Board for two-year terms. These nominations shall be submitted to the Board at the December meeting. Additional nomi- nations may be made at that time. The Board will then recommend six persons to be appointed by the City Council of Schertz. At the January meeting of the Library Advisory Board the nominating cormnittee shall recommend from the members of the Board persons to serve as Chairman, Vice Chairman, and Treasurer of the Library Advisory Board. Additional nominations may be made at that time. Doug moved to accept the amend- ment, Kay seconded and the motion was carried. ?~ Change ARTICLE III. Section 5 to Section 6; ARTICLE III. Section 6 to Section 7; ARTICLE III. Section 7 to Section S. No action was taken on this proposed amendment. ?~ Revise ARTICLE III. Section 7. VacancY in Office. A vacancy (whether on account of resignation, removal or any other cause) in the office of Chairman shall be filled by the Vice Chairman. A vacancy in the " . .-.,.,. Unfinished Business New Business -3- office of Vice Chairman or Treasurer shall be filled by the election of another person thereto to serve until the next annual election shall have been conducted. A vacancy on the Library Advisory Board shall be filled by a person selected by the Executive Committee of the Board based on recommendation of the Board. The person will serve the remainder of the term of the member he is replacing. !~~~ City Council of Schertz shall approve the selection of Chairman,~ Vice Chairman, and shall appoint the new members of the Board. Kermit made a motion the amendment be accepted, Kay seconded, and the motion carried. Ruth informed the Board that the Librarian's desk, the microfiche viewBr, and the filmstrip projector had arrived. The 16mm projector is on order. The McNaughton books are on order and should be received during September. If we choose to buy them, we will get a 75% discount and they are fully catalogued. We will have an inventory of 100 books with 10 new books each month. The 1T,!cNaughton books are paid for by the NCO Wives Club~ O~'.LL"""W~ d .~. The volunteer workshops were held as scheduled; however, due to the storm, the evening workshop was very lightly attended. We have booked two speakers through the Speaker's bureau. Dan Cook will appear October 29, 1978 at 8:00 p.m. Since the Community Center has been booked we will try to get the Sanmel Clemens auditorium. George Voos will help publicize the meeting. Bob Tienor will take posters to the Base and Harriett will put posters in the Base Library. No refreshments will be served following the meeting. Roddy Stinson will speak on February 13, 1979. Four Hundred~~~thirty-seven books were picked up at the Book give- a-way by Kay?t'1'ifiOOda and Marguerite. Ruth and Eva picked up several boxes of books from the gift room during the District 10 workshop. A Hospitality Committee has been appointed with Eveiyn Rogers as Chairman. Other members are Marguerite,'" Mary~oy Richard, Jr. Will serve as our welcoming committee. The magazine rack is in Evelyn's garage. She has specifications for a bike rack and volunteers if we can provide money for supplies. Mary will get estimates for the materials. Kay requested the bookcase currently being used for magazines. Doug made the motion that Kay be given the bookcase. Mary seconded and the motion carried. It was decided a policy should be formed on disposition of library donations. A decision was made to submit copies of the Board minutes to the City Council. Roy has been appointed as Lay Representative to District 10. Marge is the alternate. The First meeting will be September 26, 1978. ~ Ruth will be attending the Town Hall meeting at St. Phillips ~ September 12, 1978. at 7:00 p.m. There will be six To'WTl Hall meetings throughout the area. A meeting between the School Board and City Council will be held September 14, 1978 to promote co-operation between schools and city. We also need to promote co-operation between the schools and the Library. The Policy committee will work with Publicity to inform the new citizens of library services. "......l .fI '., -4- Citizens To Be Heard Kermit announced he and his wife will pick up books in New Braunfels when the need arises. Mary would like to donate magazine ~ubscriptions to begin in January. Kermit asked if newspaper subscriptions were needed and it was del6ided that the Wall Street Journal is needed. Doug said he would be able to provide a few copies but that they would be a few days late. There being no further business, Margaret made a motion to adjourn, Edith seconded and the motion was carried. Submitted by b~ Secretary ~a.,~.